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Home My WebLink AboutAGENDA BACKUP 05-01-80 Central BOARD OF DIRECTORS Page 1 of 2 NO. V. B I DS- 1 a 5/1 /80 POSITION PAPER I VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 28, 1980 SUBJECT TYPE OF ACT ION AWARD OF CONTRACT FOR THE INSTALLATION OF COMPOSITE SEWAGE SAMPLERS, DSP 3346 AND AUTHORIZATION OF SEWER CONSTRUCTION FUNDS AWARD OF CONTRACT SUBMITTED BY John Larson INITIATING DEPT./DIV. Engineering/Special Projects BACKGROUND: samplers for approval was samplers. The Board approved the purchase of composite sewage installation at the treatment plant. Subsequently, given to solicit bids for the installation of the Bids were received and opened on April 24, 1980. The bids received are: Bidder Amount l. McCrary Construction Co. $35,500.00 Foster City, CA 2. Monterey Mechanical Co. $38,500.00 Oakland, CA 3. D. W. Nicholson Corp. $56,637.00 San Leandro, CA 4. Dalzell Corp. $54,000.00 Emeryville, CA The Engineer's Estimate for this project was $35,800. The bids have been reviewed. The low bid is responsive to the specifi- cations and the low Bidder's references have been checked. Construction costs are estimated: Construction Contract 10% Allowance for Contingencies 7% Allowance for Construction Management $35,500.00 3,600.00 Total 2,500.00 $41,600.00 see page 2 REVIEWED AND RECOMMENDED FOR BOARD ACT/ON INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. Central Contra BOARD OF DIRECTORS Page 2 of 2 NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 28, 1980 SUBJECT AWARD OF CONTRACT FOR THE INSTALLATION OF COMPOSITE SEWAGE SAMPLERS, DSP 3346 AND AUTHORIZATION OF SEWER CONSTRUCTION FUNDS TYPE OF ACTION AWARD OF CONTRACT SUBMITTED BY John Larson INITIATING DEPT./DIV. Engineering/Special Projects The Environmental Impact of this project was considered in the Stage 5B Final Environmental Impact Report. RECOMMENDATION: Award the contract for installation of the composite sewage samplers, DSP 3346, to McCrary Construction Co. in the amount of $35,500 and establish a sewer construction fund account in the amount of $41,600 to cover the cost of construction. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON ~AL JAL ~ CLW INITIATING DEPT./DIV. Central San BOARD OF DIRECTORS ~~:. 1a. 5/1/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE Apri 1 29, 1980 SUBJECT TYPE OF ACTION APPROVAL OF AGREEMENT WITH MWM, MACKINLAY/WINNACKER/ MCNEIL, AlA & ASSOCIATES, INC., FOR ARCHITECTURAL APPROVAL OF AGREEMENT SERVICES ASSOCIATED WITH THE NEW OFFICE BUILDING SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Engineering/Collection System BACKGROUND: The proposed agreement between MWM and the District has been previously discussed. Changes have been made on pages 2 and 12 as reflected in the attached draft agreement. By separate letter, clarification has been made that the Architect's scope of work will include providing parking, landscaping, fencing and irrigation with the building. Also, the contractor for the building will be required to supply data necessary to prepare Ilas-built" drawings. A new compensation for basic architectural services curve has been received and is attached. Based on a preliminary total building cost of $3,635,000 ($66 per square foot basic building cost, site preparation costs, 15% contractor overhead and profit, 10% contingency and 20% for inflation), MWM1s maximum fee would be 6.5% or $236,275. The present scope of work includes (in addition to the costs in the previous paragraph) renovation of existing plant operations offices at an estimated cost of $600,000 including allowances for overhead, profit, contingency and inflation. Based on Curve A in the proposed agreement (renovation services), MWM's maximum fee would be 10.7% of $600,000 or $64,200. The total estimated maximum fee at this time is $300,475 and is provided for Board information. The final architect's fee will be based on actual charged hourly rates with a ceiling calculated in accordance with the proposed agreement. As indicated in paragraph 3.2.2. of the proposed agreement, a fixed limit of Construction Cost will be establ ished prior to taking bids. The fixed limit may be increased as provided in paragraph 3.2.4. MWM has indicated that the cost ceiling could be further lowered by changing the basis for the agreement from hourly rates with a fixed maximum to a straight percentage of construction cost. Previous experience has indicated that the straight percentage concept requires more time being spent by District staff to control the work done by the Architect. The straight percentage concept is feasible, may result in a lower fee, will result in more time expended by staff and would not be expected to achieve a reduction in overall project costs. see page 2 REVIEWED AND RECOMMENDED FOR BOARD ACTION JMc Central BOARD OF DIRECTORS Page 2 of 2 NO. O P I VIA: ROGER J. DOLAN POSITI N ~PER General Manager-Chief Engineer DATE Apri 1 29, 1980 SUBJECT TYPE OF ACTION APPROVAL OF AGREEMENT WITH MWM, MACKINLAY/WINNACKER MCNEIL, AlA & ASSOCIATES, INC., FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE NEW OFFICE BUILDING APPROVAL OF AGREEMENT SUBMITTED BY Jay S. McCoy I INITIATING DEPT./DIV. Engineering/Collection System RECOMMENDATION: Staff recommends that the Board approve the agreement with MWM as presented and authorize its execution by the President of the Board. If it is the Board's feeling that it would prefer to authorize a lower fee as a percentage of construction cost, it is recommended that staff be authorized to negotiate a new fee curve as a fixed percentage rather than hourly charges with a maximum. Attachments REVIEWED AND RECOMMENDED FOR BOARD' ACTION INITIATING DEPT ./DIV. GEN. MGR./CHIEF ENG. JMc , .r " (j) W . 0 ..,.. .;U C > ~ 0:: III Q) UJ +- I-:- (j) 0 U -' 0 0:: <( O' lJ) I- 0:: III (j) :J <( 0 I- c6 U >- w ~ 0:: I- <( <( I I- U Q) Z 0:: .Z <( <( 0 (j) U :;E <( - (j) I... I- Q) (j) <( ~ 0 CO 0" 0 U 0:: c 0 c <( 0:: LL 3: I- Z .- >... Z 0 0 0 l- e U <( ~ -' (j) 0 0 <( Z :;E 0:: w I- 0... ~ Z :;E :;E W 0 3: u u :;E '" o co '0'- " 0- <( co N - - - - - - - - - .. - - - - - .. - - .. - - - - - - - - - - - - .. - - - - - - - .. - - - - - - - - - - .. - - - .. - - - - - - - - - - - .. - - - - .. - - - .. - - - - . - .. - - - .. .. - - - .. - - - - - - - - - - - - - .. - - - - - - - - - - - - - - .. - - - - - - - - - - - - . - - .' .. - - - - - - - - - - - - - - - .. - - - - - .. - - - - - - - - - - - - - - - - .. - - - - - - - - - - - - - - - .. - .. - - - - - - - - - .. - - - - - - - - - , - - .. - - - - - - - .. - - - - - - .' - - - .. - .. - - - - - - - - - - I... o ~ N o o . o o o o o . r- o o . '-0 "0- ~: Lf) o ~ 0'- o ~ 00 150:::> NOIl:::>ntU5NO:::> .:!O 3~'v'1N3:::>t:r3d 'v' 5'v' 31 'v'~ ":::>15'v'8 ..., . o . IJ) ~ ..::t ~ ..::t (j) 0:: <( --' ~ c5 M 0 LL o (j) z o -' -' :;E Z ~ t;; M 0 U Z o I- U :J 0:: I- (j) Z Lf) 0 " U N o o .::i- Central BOARD OF DIRECTORS NO. VI. DB-lb. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE March 27, 1980 SUBJECT AUTHORIZE $100,000 FOR ARCHITECT SERVICES PROVIDED BY MWM IN CONJUNCTION WITH THE NEW OFFICE BUILDING, DISTRICT SEWERING PROJECT 3000 TYPE OF ACTION CAPITAL EXPENDITURE SUBMITTED BY C 1 ark L. We d d 1 e INITIATING DEPT./DIV. Eng i nee ri ng BACKGROUND: Based on the approval of the agreement with MWM and instructions given to MWM to proceed with the Schematic Design Phase of the agreement, it is necessary to authorize funds for the ensuing work. It is anticipated the cost of producing schematic designs and completing the Design Development Phase as identified in the agreement, will be approximately $100,000 and that amount is herein requested. RECOMMENDATION: Authorize $100,000 for MWM services and related costs in conjunction with the new office building, District Sewering Project 3000. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. t>lJ.. ....::c . ~LW Central Contra BOARD OF DIRECTORS NO. I. OB-.I. 5!l /80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 28, 1980 SUBJECT APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZING THE SOLICITATION OF BIDS FOR THE BACKUP CAKE PUMP INSTALLATION TYPE OF ACTION AUTHORIZATION TO SOLICIT BIDS SUBMITTED B'L h JO n Larson IN1TIAT.ING DEPT.!QUI"" . 1 P . t ~nglneerlng/~~ecla rOJec s BACKGROUND: The treatment plant conveys the sludge solids to trucks for offhaul and disposal through the use of a single cake pump while the furnaces are not in operation. This mode of operation has continued for three years and has created many operational and main- tenance problems. The proposed backup cake pump would provide reliability and, during times of peak solids production, it would provide adequate capacity. The proposed installation is temporary and would. be replaced to per- manent facilities to be constructed in two years. The permanent facilities would be funded under the Clean Water Grant Program. This project is included in the Stage 5B Expansion concept as a permanent installation. As such, it was considered in the final Environmental Impact Report for the Stage 5B Expansion. The preliminary Engineets Estimate for this project is $45,000. This estimate is currently being finalized. RECOMMENDATION: Approve the plans and specifications and authorize the solicitation of bids for the installation of a backup cake pump. REVIEWED AND RECOMMENDED FOR BOARD ACTION 'CJA 1..- JAL INITIATING DEPT.!DIV. Central BOARD OF DIRECTORS NO. VI. OB:J 5/1/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 28, 1980 APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZING SOLICITATION OF BIDS FOR THE DECHLORINATION FACILITY IMPROVEMENTS, PROJECT DSP 3272 TYPE OF ACTION AUTHORIZATION TO SOLICIT BIDS SUBJECT SUBMITTED BY John Larson INI IATING DEPT./DIV. E gineeringjSpecial Projects BACKGROUND: The existing Dechlorination facilities at the treatment plant have been an ongoing source of operational problems. The Board of Directors authorized the design of improvements to the existing dechlorination facilities on June 7, 1979. That design has been completed and is ready to bid. This project is included in the Stage 5B expansion concept and, as such, it was considered in the final Environmental Impact Report for the Stage 5B project. The preliminary Engineer's Estimate for this project is $180,300. This project is funded under the Clean Water Grant Program and it is eligible for up to 87~% reimbursement of construction costs. Approval of the plans and specifications has been received from the California State Water Resources Control Board. RECOMMENDATION: Approve the plans and specifications and authorize the solicitation of bids for the Dechlorination Facility Improvements Project, DSP 3272. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~L JAL ~.t~ CL INITIATING DEPT./DIV. BOARD OF DIRECTORS NO. V,. DB 4 5/1/80 I VIA: ROGER J. DOLAN POSITION PAPER General Manager-Chief Engineer SUBJECT APPROVAL OF PLANS AND SPECIFICATIONS AND BOARD AUTHORIZATION FOR SOLICITING BIDS FOR THE CONSTRUCTION OF THE CONSTRUCTION SERVICES BUILDING. DATE April 28, 1980 TYPE OF ACTION AUTHORIZATION TO SOLI C IT BIDS SUBMITTED BY K. Barker INITIATING DEPT./DIV. Engineering/Construction Division ISSUE: Additional office space is required for the Construction Division personnel. BACKGROUND: There is a severe shortage of office space at the Treatment Plant. This problem has been previously recognized by the Board, and to remedy the problem, the Board previously authorized MWM to design and prepare the specifications for this facility. The plans, specifications and Contract for the Construction Services Building are now complete and the Board of Directors' approval is hereby requested in order that bids might be sol icited for this Project. The Project will be awarded on the basis of competitive bidding and will be a firm price lump sum quote. RECOMMENDATION: Approve the Plans and Specifications for the Construction Services Building and also approve bid solicitation for the construction of the building. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI?~ GEN. MGR./CHIEF ENG. Central Contra San BOARD OF DIRECTORS NO. VI I. NB-2 5/1 /80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 25, 1980 SUBJECT QUITCLAIM EASEMENT - WALNUT CREEK AREA, JOB 2272 (EXISTING TRACT EASEMENT). TYPE OF ACT ION RIGHT OF WAY SUBMITTED B'(. M C Jay c oy INITIATING DEPT.!9IV. Engineering/Collection System ISSUE: The owners of Lot 50 of Subdivision 4366, Ronald G. Dennis, et ux, have requested that the District quitclaim the existing sewer easement within their property. BACKGROUND: The subject easement was created to serve property to the northwest of said Lot 50. This upstream property is presently served in a different direction; therefore, the subject easement is no longer required. A sewer main and rodding inlet were installed within a portion of this easement to serve said Lot 50. The Dennis' have paid our processing fee and are granting a replacement easement to cover existing facilities. Quitclaiming the existing easement will permit the property owners to construct a swimming pool and deck in this area without having to execute a "Real Property Agreement". RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION CLW ~ Central Contra San BOARD OF DIRECTORS NO. VII. NB-3 5/1/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 25, 1980 SUBJECT TYPE OF ACTION AUTHORIZATION FOR P.P.. 80-l4(SAN RAMON AREA) P.A. 80-15 (DANVILLE), P.A. 80-16 (DANVILLE) TO BE INCLUDED IN THE NEXT ANNEXATION FORMAL ANNEXATION TO THE DISTRICT. SUBMITTED BY Parcel No. Area 80-14 San Ramon 80-15 Danv. 80-16 Danv. Jay McCoy Owner & Address Parcel No. & Acrea e Douglas Offenhartz P. O. Box 887 Danville, CA 94526 209-570-01 19.48 Acres C.F. Kaiser 320 Cross Road Danville, Ca 94526 196-120-05 2.04 Acres Leo H. Schell 3377 Mt. Diablo Blvd. Lafayette, Ca 94549 3.19 Acres 197-040-08 INITIATING DEPT.!DIV. Engineering/Collection System Remarks Property re-zoned to planned unit District (P-l). Plans include 11 office buildings, a restaurant and bakery, 2 agricultural buildings, COUNTY one residence for master gardener and one institute house for educa- tional programs. Plans and Nega- tive Declaration approved by the Count Existing House - Septic Tank and field in poor condition. District C.C.C.S.. to prepare "Notice of Exemption". Proposed Sub. 5385 - Five lots,one single family home on each. Plan and Negative Declaration approved by COUNTY Count RECOMMENDATION: Authorize P.A. 80-14 through P.A. 80-16 to be included in the next formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~CLW Central Contra BOARD OF DIRECTORS NO.VII. NB - 4 5/l /80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer' DATE April 23, 1980 SUBJECT REVIEW SPHERE OF INFLUENCE BOUNDARIES TYPE OF ACTION ANNEXATION SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Engineering/Collection Sys. ISSUE: The Local Agency Formation Commission (LAFCO) is required by Government Code Section 54774, et seq., to establish spheres of influence (SOl) for each local governmental agency within the County. LAFCO has requested this District to provide it with any changes we would like to have made in our present SOl. BACKGROUND: Our present SOl was established several years ago. It was intended to include all territories that could be served by this District. Since the adoption of our present SOl, the District has annexed a few parcels outside of our SOl. Each of these annexations were completed after the property owner requested and received permission from LAFCO for a change in the SOl. District staff is satisfied with our present SOl and the ability to change the SOl when required, with LAFCO approval. RECOMMENDATION: Make no changes in the present SOl. Inform LAFCO the District is satisfied with the present SOl and the ability to modify the SOl when required for particular situations. INIT TIN~~~IV. '/ ~ JMc REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~ CL Central Contra BOARD OF DIRECTORS N\1II. NB - 5 5/l /80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 28, 1980 SUBJECT EXECUTE JOINT EXERCISE OF POWERS AGREEMENT WITH CONTRA COSTA COUNTY FOR THE 1980 SEAL COATING PROG~1 AND AUTHORIZE $12,500 FOR THE COST OF THE WORK TYPE OF ACTION EXECUTION OF AGREEMENT AND AUTHORIZE FUNDS SUBMITTE~~~ McCoy INITIATING DEPT./DIV. Engineering/Collection System ISSUE: Contra Costa County Public Works Department requires a Joint Exercise of Powers Agreement with the District to cover the work of seal coating the District yard, Walnut Creek; Rahn Court, Walnut Creek; a portion of Diablo Road, Danville; and a portion of Scenic Drive, Orinda. As part of the agreement, the District is required to deposit $12,500 with the county to cover the estimated cost. BACKGROUND: The District requested that the county include necessary District work with their annual scheduled seal coating program. The request has been approved by the county with the condition that the District enter into a Joint Exercise of Powers Agreement and deposit $12,500 to cover costs. District Counsel has reviewed the agreement. RECOMMENDATION: Execute agreement and authorize $12,500 to be deposited with the Contra Costa County, Public Works Department. REVIEWED AND RECOMMENDED FOR BOARD ACTION JMc c ~~ CL Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. n 'VIA: ROGER J. DOLAN POSITION rAPER General Manager-Chief Engineer DATE April 24, 1980 SUBJECT TYPE OF ACTION CLAIM OF PATRICK F. McEVOY, 75 CAROLYN DRIVE, PITTSBURG CALIFORNIA FOR $250,000.00 PROPERTY DAMAGE Claim SUBMITTED BY Robert H. Hinkson, Manager, C.S.O. I INITIATING DEPT./DIV. Collection System Operations ISSUE: Mr. McEvoy owned a residence at 199 Canon Drive, Orinda destroyed in a slide on January 13, 1980. BACKGROUND: The claimant alleges that sewers among other things were negligently installed above his house causing rain and surface water to accumulate on his property causing the sl ide that destroyed his property. The District's sewer installations could not have contributed to this problem as they are too far removed. RECOMMENDATION: Deny Mr. McEvoy's claim for $250,000.00 in property damage. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. RHH ,.". ~ ~; 1 2 3 4 5 6 7 8 9 10 11 12 13 ". 14 ".' 15 16 1'/ 18 19 20 21" 22 23 24 25 26 STARK. STEWART & SIMON ATTORNEYS AT LAW ) 100 FINANCIAL CENTER BLDG. Af)!i FOURTEENTH STREET OAKL"NO. co. 946'2 &4'5) 834.2200 ~ r-l In the Hatter of the Claim" ~ ~~@ of PATRICK F. McEVOY, Claiman ~~~~~ vs .: .:::;~.:: CENTRAL CONTRA. COSTA SANITARY~~~ ::\- DISTRICT. t.j" ,LJ ) C) s;o ....-I ('\J C't:: ~ ~~ ". ':-: ~ ",- "- ... .~ . .Di:~": . .. ., . . :'\.'-' : : ~ ..,~. ~ . . .Ii ~ ~~. : s:.<:!~ ;.~ : .~<f:.i toll . ~~~i1:-' ~ gJi&,~~~ D j .~ : : . . . . : ~ . '.e : : ~& :~.~.!.. ..~;t~ct:g~ . & &.~ ~ u E .~ 1 ~~!3~B!.l~ . . . . ~ Q 'i J Claimant hereby presents this claim to the Central Contra Costa Sanitary District pursuant to Section 910 of the Californi Government Code. 1. The name and post-of~ice address of claimant are as follows: Patrick F. UcEvoy, 75 Carolyn Drive, Pittsburg, California 94565. 2. The post-office address to which claimant desires notic of this claim be sent. is as follows: Richard B. Beauchesne, Esq. Stark, Stewart & Simon 1100 Financial Center BuildiD9 405 - 14th Street Oakland, CA 94612 3. On Jannary 13, 1980, and prior thereto, claimant \vas the owner of certain residential real property commonly known and described as 199 Canon Drive, Orinda, California and the furniture, furnishings and other personal property located therein. 4. Claimant is informed and believes and thereupon claims and alleges that the Central Contra Costa Sanitary District carelessly and negligently planned, constructed and maintained streets, sewers, pipes, drains, gutters, ditches and culverts on and/or near public streets behind and above claimant's real property located at 199 Canon Drive, Orinda, California, thereby 1 2 3 4 5 6 7 8 9 10 11 12 13 .." " .14 15 16 17 18 19 20 21. 22 23 24 25 26 STARK. STEWART 8< SIMON ATTORNEYS AT LAW '100 fiNANCIAl CENTER BLDG. 405 FOURTEENTH STREET OAKLAND. .CA 94612 Willi 834-2200 causing rain and surface waters to accumulate and be discharged upon claimant's real property; that said rain and surface waters accumulated and were discharged upon said real property in suc~ amounts, in such fashion and with such force as to cause large amounts of dirt, mud,. debris and trees to fall upon claimant's real property on January 13, 1980 thereby causing damage in the amount of $250,000 to said real property, the residence located thereon and the personal property located in and abou.t claimant's residence. 5. Demand is hereby made against the Central Contra Costa Sanitary District by claimant for the sum of $250,000 and such other sums as may accrue and be proved for damage to said real property, the residence located thereon, the personal property located in and about said residence, the loss of use of said real and personal property and the pain, anguish and suffering caused by such losses. DATED: April 21, 1980. ~iEy'~~ PATRICK F. McEVOY -2-