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HomeMy WebLinkAboutBOARD MINUTES 05-15-07 MINUTES OF THE SPECIAL BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 15, 2007 The District Board of the Central Contra Costa Sanitary District convened in a special meeting in the Board Room at the District Offices at 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on May 15, 2007. President Nejedly called the meeting to order and requested that the acting Secretary call roll. 1. ROLL CALL PRESENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly ABSENT: Membeffi: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS None. 3. REPORTS/ANNOUNCEMENTS General Manager James Kelly announced that he will be on vacation on May 21 and May 22, 2007. 4. COLLECTION SYSTEM OPERATIONS DEPARTMENT (CSOD) FACILITY BOARD WORKSHOP General Manager James Kelly reviewed the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility Improvement Project history, stating that on October 30,2003, at the Capital Planning Workshop, staff proposed preparation of a master plan for CSOD facilities; on November 20, 2004 the Board rejected all bids for new fuel tank and paving, essentially rejecting the piecemeal approach; January through March 2004 staff visited other facilities and conducted consultant selection for the Master Plan process; in April 2004 the Board authorized (on a 4-1 vote) a $150,000 contract to Calpo, Hom and Dong Architects for the Master Planning of the CSOD Corporation Yard; in the Fall of 2004 needs analysis was developed; December 2004 through January 2005 alternatives were developed and evaluated; on April 14, 2005 a Capital Improvement Budget Workshop was held which included preliminary discussion of needs analysis and presented four conceptual Book 56 - Page 113 Board Minutes of May 15, 2007 alternatives (cost estimated at $10 million in 2005 dollars) and the Board directed staff to schedule a workshop on the CSOD facility; on May 24, 2005 a CSOD Board Workshop was held including a detailed discussion of needs analysis and four conceptual alternatives at which time the Board requested staff to return with more information on alternatives; at the Board Meeting of July 7,2005 there was a detailed discussion of alternatives for improving and expanding the CSOD facilities, including a new building and moving to Martinez; on August 11, 2005 staff presented a CSOD facilities plan update stating that a new facility at the Walnut Creek site is the recommended alternative; on November 10, 2005 a Capital Improvement Budget Planning Workshop was held where staff presented building layout and civil work looking for ways to save costs; at the December 15, 2005 Board Meeting staff gave an update on the Caltrans Property Lease, noting that the District is moving forward with the lease; in January of 2006 the CSO Ad Hoc Committee was formed (2006 Committee Members Nejedly and Menesini); on February 15, 2006 the CSO Ad Hoc Committee met and reviewed Alternative 004A; at the March 16, 2006 Board Meeting the CSOD Caltrans Lease Area/Site Improvements Project for CEQA permitting purposes was approved (on a 5-0 vote); on April 25,2006 the CSO Ad Hoc Committee met and supported proceeding with development of Caltrans property, reviewed Alternative 004B, and recommended bringing the matter to the full Board for consideration; at the May 4,2006 Board Meeting the Board received a report on Alternative 004B (stand alone building on current site) refined from Alternatives 004 and 004A; at the August 3,2006 Board Meeting the Board awarded an $832,900 contract for Caltrans Lease Area and Site Improvements Project at CSO and authorized execution of a lease of the Caltrans property (5-0 vote), the Board also authorized an agreement with Calpo, Hom and Dong Architects for the design of the CSOD facility concept 004B and $50,000 to Swinerton Management and Consulting for value engineering, (project cost estimated at $10 to $12 million in 2006 dollars)(4-1 vote); on February 27,2007 the CSO Ad Hoc Committee (2007 Committee Members Nejedly and Lucey) reviewed current cost estimate, value engineering findings, and ways to reduce facility costs as well as elevations (cost estimate at $14 million in 2007 dollars); on April 24, 2007 the CSO Ad Hoc Committee directed staff to schedule a Board workshop and recommended that staff present one plan for Board consideration at that workshop; between April 24 and present staff has developed a plan that addresses needs such as locker room, crew room, warehouse, electronics, parking, and yard circulation/use for foreseeable future while not over sizing for current needs and allowing for some future flexibility and expansion. Engineering Department Director Ann Farrell presented the recommended alternative, stating that over the last four years, the Board and staff have developed and considered many alternatives for addressing the deficiencies at the CSO facilities in Walnut Creek. Staff has tried to reduce space where possible and still provide for 20-year needs while keeping the cost reasonable. Staff believes that the best alternative is to construct a new 22,500 square foot administrative/crew/warehouse building at the location of the existing warehouse at CSO. The total estimated cost for this project is $13 million in today's dollars. Staff has maximized the use of the site and was able to fit 56 parking spaces in the plan. During the development of this project, District Engineering staff Book 56 - Page 114 Board Minutes of May 15, 2007 and the architect have worked closely with CSO to be sure that the proposed design meets their needs and creates a positive work environment. Ms. Farrell summarized the changes and refinements made to the design concept since the initial design was developed in 2004. The initial square footage was approximately 28,000 square feet and it has been reduced to approximately 22,500 square feet, primarily due to reduction in the locker room, crew room, and fitness room areas. Mr. Kelly stated that this item will be brought back to the Board in a position paper for consideration at the May 24, 2007 Board Meeting. No staff presentation is planned for that Board Meeting. The Board thanked staff for their efforts. Mr. Kelly noted that the Board's comments over the last four years have improved the proposed project substantially. Mr. Kelly thanked the Board for their input. 5. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at the hour of 3:55 p.m. ~c~~ Ja A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ~~ Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Book 56 - Page 115