HomeMy WebLinkAboutAGENDA BACKUP 06-19-80
D
Central Contra Sanitary District
BOARD OF DIRECTORS
NO.
V I. OB - 2
6/19/80
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 17, 1980
SUBJECT TYPE OF ACTION
PUBLIC RESPONSE TO GARBAGE RATE INCREASE None Required
SUBMITTED BY INITIATING DEPT./DIV.
Walter N. Funasaki Administration/Accounting
ISSUE: The Board of Directors requested a report of all communication received
from the public following the authorization of garbage rate increases effective
Apr ill, 1980.
BACKGROUND: After conducting a Public Hearing, the District's Board of Directors
authorized garbage rate increases in response to rate appl ications from the Valley
Disposal Service companies and Orinda-Moraga Disposal Service, Inc. The Board
requested that all communication from the public received by the franchisees or
District be provided for its information.
Following is a summary of the letters and telephone calls received. Copies
of the communications are attached.
Valley Disposal Companies:
Fourwritten objections to rate increases
Four telephone complaints regarding rate increases or lack of
notification of Public Hearing
Orinda-Moraga Disposal Service, Inc.:
Two written objections to rate increase
Two telephone objections to the rate increases were received from residents
within the Valley Disposal Service, Inc.'s service area at the District.
RECOMMENDATION: The adverse publ ic response received was very small. While the
Board should be aware of the sentiments expressed, no action is required.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Central Contra
BOARD OF DIRECTORS
District
NO.
VII. NB-2
6/19/80
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT EXECU'IE CONTRACT AND GRANT OF EASEMENT FOR SEWER
CROSSING THE CONTRA COSTA CANAL - PLEASANT HILL AREA -
JOB NO. 3319, PARCEL 3
TYPE OF ACTION
RIGHT OF TflAY
SUBMITTED BY
Jay McCoy
INITIATING DEPT./DIV. Engineering/Collection Sys.
ISSUE: An 8-inch sewer main must cross the Contra Costa Canal to provide
service to properties in the Camino Las Juntas - Little Lane area of Pleasant
Hill. An easement must be granted to pennit the construction of the required
sewer main crossing.
BACKGROUND: We have accepted and executed similar ease.nents fran the U.S.A.
in the past. This docurent contains their usual provisions which protect the
rights of the U.S.A. and hold this District responsible for maintenance and
any damages which may occur as a result of District use of this easerrent.
RECCMv1ENDATION: Pass resolution authorizing execution of "Contract and Grant
of Easerrent", execute said dOCl.lITEIlt in triplicate and order its retmn for
execution by the U.S.A. and the Contra Costa County l-vater District. (Easerrent
to be accepted after the fully executed dOCl..lITEnt is retmned to this District)
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~t.~
CLW
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FEE OWNED 8Y /.1,5. A.
GRANT OF EASEMENT
CONTRA COSTA CANAL
JOB 3319 - PARCEL 3
Central Contra
BOARD OF DIRECTORS
District
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 13, 1980
SUBJECT
AUTHORIZATION FOR P.A. 80-18 (Alarro Area) 'IO BE
IN:1.UDED IN FDRTHCCMING DISTRIcr ANNEXATION P~EEDINGS
TYPE OF ACTION
ANNEXATION
SUBMITTED.!.{y f1cCoy
INITIATJNG DEPT./DJV.
Engllleering/Co11ection Sys.
Parcel
No. Area
Owner & Address
Parcel No. & Acrea e
Lead
Remarks
80-18 Alarro
Robert L. Abegg
2136 Swan Lake Ct.
Martinez, CA 94553
197-270-06 & -07
(2.39 Acres)
Property to be split into
three parcels by Minor Sub-
division 57-79, which was
approved by County October
10, 1979. Negative Declara-
tion by County.
County
RECC:MI1ENDATION: Authorize P.A. 80-18 to be included in the next forna1 annexation
to the District.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
G.
C!.~w CLW
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ALAMO PROPERTIES CO
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STATE
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STATE OF
CALIF
I
PROPOSED ANNEXATION
STATE OF
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CORDUIID'I
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DANV!llE I JOINT VENTURE
419,18AC
FRIDEN
368.43 AC
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Central
BOARD OF DIRECTORS
NO.
VII. NB-5
6/19/80
J VIA: ROGER J. DOLAN
POSITION PAPER General Manager-Chief Engineer
DATE
June 13, 1980
SUBJECT
TYPE OF ACTION
AUTHORIZE THE NEGOTIATION OF A CONTRACT AMENDMENT WITH AUTHORIZE CONTRACT
JOHN CAROLLO ENGINEERS TO PROVIDE CONSTRUCTION MANAGE- AMENDMENT BY GMCE
MENT FOR THE DECHLORINATION FACILITY IMPROVEMENTS PROJE( T, DSP 3272
SUBMITTED BY
Mike Britten
I INITIATING DEPT.!DIV.
Engineering/Special Projects
BACKGROUND: On June 14, 1979, the Board authorized the General Manager-Chief Engineer
to contract with John Carollo Engineers for the design of the Dechlorination Facility
Improvements. To review the history of the project, the original dechlorination
facility was constructed under Stage SB, Phase II as an interim facility to meet
unexpected discharge requirements. The new facility will provide equipment redundancy
to increase reliability, capacity to meet peak flows, and better maintainability. As
a result, the incidence of zero chlorine residual discharge violations is expected
to be greatly reduced.
The design of the facility is now complete and the project is ready for construction.
The project has been determined by the State Water Resources Control Board to be grant
eligible and step 3 grant funds are available for construction at this time.
The scope of the Construction Management includes day-to-day inspection of the
construction, shop drawing review, preparation of record drawings and liaison between
the Contractor and the District. Because of the Construction Division's heavy work
load, the use of an outside consultant to complete the construction management is
required. John Carollo Engineers has been selected as the most qualified to do this
work. The cost for Construction Management has been estimated at $27,000.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to negotiate and execute
Amendment No.3 to CCCSD's contract with John CArollo Engineers to include Construction
Management Services for the Dechlorination Facility Improvements Project, DSP 3272
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.!DIV.
m~~\~~MB
e.~~
CLW
GEN. MGR'/CHIEF ENG.
I
AMENDMENT NO. 3 OF AGREEMENT
The Agreement entered into June 14, 1979 by the undersigned,
CENTRAL CONTRA COSTA SANITARY DISTRICT and JOHN CAROLLO ENGINEERS
("Consultant"), is hereby amended as follows:
SECTION 1 - PERFORMANCE OF PROFESSIONAL SERVICES: Delete
Items 1, 2, 3, 4, and 5 under "Construction Support Services"
and insert
"Construction Services" attached hereto as
Exhibit "A."
SECTION 2 - CONSULTANT'S COMPENSATION:
Delete
subsection
"(b)" which begins "Payment for Construction support services
shall. . . " and insert Exhibit "B" and "c" which are hereto
attached.
SECTION 11 - TIME OF PERFORMANCE:
Insert
the
following:
"Construction Services shall commence upon issuance of a
"Notice to Proceed" and shall be completed 30 calendar days
following date of completion of actual construction contract."
It is estimated that actual construction period will be six
months.
The Agreement, as hereinabove amended, shall remain in full
force and effect.
Dated:
June 11, 1980
JOHN CAROLLO ENGINEERS
CENTRAL CONTRA COSTA SANITARY DISTRICT
BY:~~' ~u.J6BY:
EXHIBIT "A"
CONSTRUCTION SERVICES
1. Schedules: Review the progress schedule, schedule of Shop Drawing
submissions, and other schedules prepared by CONTRACTOR and advise
the DISTRICT concerning their acceptability.
2. Conferences: Arrange and schedule progress meetings and other job
conferences as required and notify in advance those expected to
attend; attend meetings and maintain and circulate copies of min-
utes thereof.
3. Liason: Serve as the DISTRICT's liaison with CONTRACTOR, working
through CONTRACTOR's superintendent and assisting him in under-
standing the intent of the Contract Documents; serve as the DIS-
TRICT's liaison with CONTRACTOR when CONTRACTOR's operations affect
on-site operation of others.
4. Shop Drawings and Samples: Receive, review, and return Shop Draw-
ings and samples which have been furnished at the site by CONTRAC-
TOR for action, and transmit to the DISTRICT for forwarding to the
CONTRACTOR's design staff if further determination of compliance
with the Contract Documents is required.
5. Review of Work, Rejection of Defective Work, Inspections, and
Tests:
a. Conduct on-site observations of the Work in progress during
construction to determine that the Project is proceeding in
accordance with the Contract Documents.
b. Notify CONTRACTOR AND THE DISTRICT whenever any work is judged
to be unsatisfactory, faulty or defective, or does not conform
to the Contract Documents, as been damaged, or does not meet
the requirements of inspections, tests, or approvals required
to be made, and advise CONTRACTOR when he believes work should
be corrected or rej ected or should be uncovered for observa-
tion, or requires special testing or inspection.
c. Verify that test equipment and systems start-ups and operating
and maintenance instructions are conducted as required by the
Contract Documents and in presence of the required personnel,
and that CONTRACTOR maintains adequate records thereof;
observe, record, interpret, and report appropriate details
relative to the test procedures and start-ups.
6.
Interpretation of Contract Documents:
clarification and interpretation of the
issued by the CONSULTANT's support staff.
Transmit
Contract
to CONTRACTOR
Documents as
1 of 3
EXHIBIT "A"
(Continued)
7. Modifications:
a. Consider and evaluate CONTRACTOR's suggestions for modifica-
tion to Drawings or Specifications and report them with recom-
mendations to CONSULTANT's design staff and the DISTRICT.
b. Prepare change orders for processing by the DISTRICT and
CONTRACTOR. Drawings and/or Specifications to be prepared by
the CONSULTANT.
8. Records:
a. Maintain at the job site orderly files for correspondence,
reports of job conferences, Shop Drawings, and sample submis-
sions, reproductions of original Contract Documents including
all addenda, change orders, field orders, additional Drawings
issued subsequent to the execution of the Contract, clarifica-
tions and interpretation of the Contract Documents, progress
reports, and other Project related documents.
b. Keep a diary or log book, recording hours on the job site,
weather conditions, data relative to question of extras or
deductions, list of principal visitors, daily activities,
decisions, observations in general, and specific test pro-
cedures. Send copies to the DISTRICT.
c. Gather and record information from the CONTRACTOR and prepare
Contract Record Drawings.
9. Reports:
a. Furnish the DISTRICT periodic reports of progress of the Work
and of CONTRACTOR's compliance with the approved progress
schedule, schedule of Shop Drawing submissions, and other
schedules.
b. Consult with the DISTRICT in advance of scheduled major tests,
inspections, or start of important phases of the Work.
10. Payment Requisitions: Review Applications for Payment with CON-
TRACTOR for compliance with the established procedure for their
submission and forward them wi th recommendations to the DISTRICT,
noting particularly their relation to the schedule of values, work
completed, and materials and equipment delivered at the site.
11. Guarantees, Certificates, and Maintenance and Operation
Instructions/ Catalogs: During the course of the Work verify that
guarantees, certificates, maintenance and operation instructions/
catalogs, and other data required to be assembled and furnished by
2 of 3
CONTRACTOR are applicable to the items actually installed; then
forward to the DISTRICT prior to final acceptance of the Project.
12. Completion:
a. Prepare and submit to CONTRACTOR a list of observed items
requiring correction.
b. Conduct final inspection in the company of the DISTRICT, the
CONSULTANT, and CONTRACTOR and prepare a final list of items
to be corrected.
c. Verify that all items on final list have been corrected and
make recommendations concerning acceptance.
d. Revise original mylar drawings to reflect result of actual
construction and deliver them to the District (Contract Record
Dr awings) .
3 of 3
EXHIBIT "B"
CONSULTANT'S COMPENSATION
"(b) Payment for design services shall be on a cost-
reimbursement basis paid on basis of time and expense plus overhead plus
fixed profit and margin as follows:
1. Direct Salary at actual payroll cost.
2. Rate for direct or indirect overhead at one hundred
fifteen percent (115%) of direct salary.
3. Direct expenses incurred by the CONSULTANT such as sub-
contracts for special services, investigations, and costs for materials
and supplies other than normal office materials and supplies, travel,
concrete and soil testing and other direct expenses approved by the
DISTRICT shall all be reimbursed at cost. Expenses for travel by owned
automobiles shall be compensated for at the rate of Twenty-one cents
(2l~) per mile.
4. Fixed fee of three thousand three hundred eighty dollars.
The Budget for total charges for construction services des-
cribed above in Section 1 will not exceed twenty-seven thousand dollars
($27,000) as estimated in Exhibit "c" attached hereto and incorporated
herein by reference. The Budget may be increased by amendment hereto if
required to complete the Scope of Work. Payment for amounts due under
items 1, 2, and 3 above shall be paid monthly. Fixed fee, Item 4 above,
shall be paid monthly and will be prorated according to the work com-
pleted."
1
EXHIBIT "c"
ESTIMATED COST
CONSTRUCTION SERVICES
Resident Inspector (approx. 1/2 time)
560 hr x $14.70
$
8,232
Technical Support Staff:
Engineering
Drafting
Total Direct Labor
40 hr x 14.00 = 560
24 hr x 7.50 = 180
20 hr x 17.50 350
12 hr x 30.50 366
$ 9,688
11,142
$ 20,830
270
$ 3,380
Total $ 24,480
Contingency $ 2,520
Suggested Budget $ 27,000
Project Coordinator
Partner-in-Charge
Overhead @ 115%
Subtotal
Direct Expense** (mileage)
Fixed Fee
* Based on Construction period of 6 months during last half of 1980.
**TestingServices - Soil, Concrete, etc. - to be provided by DISTRICT.
1
BOARD OF DIRECTORS
NO.
VII. NB-6
6/19/80
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 17, 1980
SUBJECT
APPROVE PLANS AND PROJECT MANUAL & AUTHORIZE
ADVERTISING FOR BIDS FOR DISTRICT PROJECT NO. 3338,
HOLDING BASIN RENOVATION PHASE II
TYPE OF ACTION
APPROVAL OF PLANS &
AUTHORIZATION FOR BID
SUBMITTED BY
Jay McCoy
INITIATING DEPT./DIV.
Engineering/Collection System
BACKGROUND: Project design was Board authorized 3/20/80. The plans
are completed and ready to advertise. Construction cost is roughly
estimated at $650,000.
It is essential that the project be started as soon as possible so that
the holding basins are ready for service before winter.
RECOMMENDATION: Authorize advertising for bids for the Holding Basin
Renovation Phase II.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
'''TO T'v.-12;. JMc ~CLW
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. ,
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2, 30). ~j 2,3W
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-7
., Nt:) (f( t.~/1 1\" -/ / 7' 'i' f)CSC;::UPTIOIJ !if 1fT jJ Ir: /C{.J TOTAL
I
-
0 L3. /vlod// (J{Ht.rfl(f'.>> .shv...cf~. A/v. 3 Bc..s IIi C L.S. 500
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J5 &35,400
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Central Contra
BOARD OF DIRECTORS
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N'VI1. NB-4 6/17/80
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 13, 1980
SUBJECT
ACCEPTANCE OF A GRANT FROM THE CALIFORNIA STATE SOLID
WASTE MANAGEMENT BOARD FOR $438,431
TYPE OF ACTION
ADOPT RESOLUTION
ACCEPTING GRANT
SUBMITTED BY
John Larson
INITIATING DEPT./DIV.
Engineering/Special Projects
BACKGROUND: The State Solid Waste Management Board identified six candidate
sites for Solid Waste to Energy Projects and offered $2 million in pre con-
struction grant funds. CCCSD applied and has been awarded a grant in the
amount of $438,431. The basis of CCCSD's application was that this money
would be used to conduct predesign engineering in connection with the first
stage Solid Waste To Energy Project. The proposed scope of work includes:
1. A detailed evaluation of the first stage solid waste to energy
project in light of recent advances and parallel technology,
2. Identification of possible problem areas,
3. Preparation of a conceptual design that provides resolution of
the problem areas, and
4. A detailed evaluation of the economics and an assessment of
the technical and economic risks associated with project
implementation.
Upon conclusion of the predesign engineering, CCCSD will have the infor-
mation necessary to decide whether or not to proceed with the first stage
of the solid waste to energy project.
The predesign engineering is estimated to cost $516,000 and require
12 months to complete; however, the preliminary results with respect to
technical risk should be avail-able in 5-6 months.
RECOMMENDATION: Adopt a resolution (copy attached) authorizing the
General Manager-Chief Engineer to accept the grant from the State Solid
Waste Management Board subject to approval by legal counsel. Authorize
$516,000 from the Sewer Construction Fund for the Solid Wast~ to Energy
Project.
Attachment
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
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CLW