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Home My WebLink AboutAGENDA BACKUP 08-07-80 l' Central Contra Costa Sanitary District BOARD OF DIRECTORS -.. NO. VI!. NB - 7 8/7/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE August 4, 1980 SUBJECT AUTHORIZATION FOR P.A. 80-23 (WALNUT CREEK), P.A. 80-24 (DANVILLE AREA), P.A. 80-25 (ALAMO AREA), TO BE INCLUDED IN NEXT FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ANNEXATION SUBMITTED BY Jay McCoy INITIATING DEPT./DIV. Engineering, Collection Sys Parcel No. Area Owne r Address Parcel No. & Acreage Rema rks Lead Agency 80-23 W.C. R.J. Harelson P. O. Box 23204 Pleasant Hi 11, CA 94523 139-051-001 (2.78 Ac.) Two existing houses, both on septic tank systems. CCCSD Sewer main is being in- stalled next to subject property. Owner wants to provide lateral tap for one house connection. District to prepare "Notice of Exempt i on: Owner plans to construct an office building of County 6,600 Sq. Ft. (Max. of six offices). County has approved plans. Owner plans to construct one house on property. CCCSD District to prepare "Notice of Exempt ion: 80-24 Danv. D. A. Smith 55 Oak Ct. Danvi lIe, CA 216-090-007 (.45 Ac) 80-25 Alamo G.N. Ball 65 Oak Ct. Danvi lle, CA 197-161-009 ( 1 3 Ac.) RECOMMeNDATION: Authorize P.A. 80-23, P.A. 80-24 and P.A. 80-25 to be included in the next formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION &~ CLW -r- - c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI!. NB-6 8/7/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 31,1980 TYPE OF ACTION Ri ght of Way SUBJECT EXECUTt AGREEMENT RELATING TO REAL PROPERTY WITH THE CITY OF MARTINEZ, JOB 1380 PARCEL 12H Jay S. McCoy S stem SUBMITTED BY ISSUE: The City of Martinez is constructing baseball fields on their waterfront pro- perty in Martinez. The City has requested permission to encroach upon the District's existing 30-feet in width sewer easement. BACKGROUND: Because of space limitations, there are two backstops and two dugouts which must encroach upon the District's easement to provide space for tournament size baseball fields. This is our standard "Agreement". Staff has determined that the im- provements do not interfere with the present use of our easement. However if they become an interference, the agreement requires the property owner to remove the improve- ments within 30 days of written notice to do so. RECOMMENDATION: Approval, pass Resolution, execute "Agreement" and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION e~ l' - c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI!. NB-5 8/7 /80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 31, 1980 TYPE OF ACTION Ri ght of \.Jay SUBJECT QUITCLAIM EASEMENT - LAFAYETTE AREA, JOB 1740 - PARCEL 2 Jay S. McCoy INITIATING DEPT./DIV. Engineering/Collection System SUBMITTED BY ISSUE: The owners of Lot 14, Subdivision 2925, (Mr. & Mrs. Peter C. Ley) have re- quested this District to quitclaim a sewer easement located within their property. BACKGROUND: The subject easement was created in 1969 to provide for sewer service to Lots 7, 8 and 15 of Subdivision 2925. After the easement was created, Lots 7 & 8 were served in another location. Staff has determined that Lot 15 can now be served by a private side sewer crossing Lot 14. A private sewer easement has been created which will provide rights for the owner of Lot 15 to cross Lot 14 with a 4-inch side sewer. RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION e..t.M) ,.... .-, c((sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI!. NB_ POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 31, 1980 TYPE OF ACTION Right of Way SUBJECT QUITCLAIM EASEMENT - LAFAYETTE AREA - JOB 1606 - PARCEL 67 SUBMITTED BY Jay S. McCoy 1,tjITI~TING D,EPTjIJI\l,. . tnglneerlng ~ollectlon System ISSUE: Mr. & Mrs. S. V. Nelson, owners of property located at 4051 Happy Valley Road, have requested this District to quitclaim a portion of a sewer easement which lies within their property. BACKGROUND: The subject easement was created in 1965 as part of L.I .D.45. A portion of this easement has never been used. Staff has determined that the unused portion of the subject easement is not required for present or future use. RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION e.~ .fA' -. (((sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VII. NB - 3 8/7 /8 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 31, 1980 TYPE OF ACTION Right of Way SUBJECT QUITCLAIM EASEMENTS - ORINDA AREA JOB 3250 - PORTION LOTS 8 & 9 - SUB. 5545 SUBMITTED BY Jay S. McCoy INITIATING DEPTjDIVo Engineering Collection System ISSUE: The owners of said Lots 8 & 9 have requested this District to quitclaim the public sewer easements which were created when the map of Subdivision 5545 was filed. BACKGROUND: The subject easements were created to provide public service into said Lot 8. The developer has to construct a wooden deck over the easement within Lot 9. District staff has determined that the existing sewer main should be abandoned and that a private 4-inch sewer lateral be installed as a replacement. This private sewer will eliminate the need for an "Agreement Relating to Real Property", and still provide adequate service to Lot 8. RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON e~ c((sD r Central Contra Costa Sanitary District BOARD OF DIRECTORS ~ N~I 1. NB - 2 8/7 /80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE J u 1 y 31, 1980 TYPE OF ACTION SUBJECT ACCEPT GRANT DEED FROM CONCORD INDUSTRIAL PARK FOR PUMP SITE. JOB 3280 - PARCEL 2, CONCORD AREA. Accept Grant Deed Ja INITIATING DEPT./DIV. SUBMITTED BY S stem ISSUE: The subject parcel of land is being granted to the District at no cost. The pump station to be built on this site is required to serve the Concord Industrial Park deve lopment. BACKGROUND: The new pump station will be constructed by the developer of the industrial park. The District has an ultimate plan to up-grade the new pump station and retire two existing pump stations in this area. When the final upgrading has been completed, it should reduce maintenance and operating costs (one station as opposed to two stations), and will provide sufficient capacity to handle the projected flow from this watershed. RECOMMENDATION: Approval, accept Grant Deed and forward same to Founders Title Company with instructions for them to record the deed after they issue a title insurance policy in the amount of $20,000 and show clear title vested in the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~ GEN. MGR.(CHIEF ENG. " '. r Central Contra Costa Sanitary District BOARD OF DIRECTORS --- c((sD NO. VI. 06-6 8/7/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE August 4, 1980 SUBJECT AMENDMENTS TO THE METCALF & EDDY CONTRACTS DATED MARCH 18, 1980 TYPE OF ACTION CONTRACT AMENDMENT SUBMITTED BY SPECIAL PROJECTS ENGINEERING DIVISION BACKGROUND: Three contracts, all dated March 18, 1980, were negotiated with Metcalf & Eddy to cover the initial work in defining the projects at CCCSD. The intent was that the scope of work would be amended as necessary to allow the work to proceed. Amendments are appropriate for all three contracts at this time: TASK A - STAGE 5A IIFIX AND FINISHI1 The SWRCB has given prior approval for $81,700 to include the work on Exhibit I. TASK B - STAGE 5BI HYDRAULIC CAPACITY EXPANSION There are adequate funds in the existing Step 2 Grant to cover the increased scope of work. The SWRCB has approved doing the work under this grant. The scope of the work is shown on Exhibit I. TASK C AND D - FACILITIES PLANNING The SWRCB has indicated that an amendment of this size will receive approval. The scope of the change is shown on Exhibit I. RECOMMENDATION: Authorize the General Manager/Chief Engineer to negotiate amendments to the three Metcalf & Eddy contracts covering the scope of work outlined in Exhibit I at a total cost not to exceed $207,030. REVIEWED AND RECOMMENDED FOR BOARD ACTION OF ~w . 1- EXHIBIT I AMENDMENTS TO THE METCALF & EDDY CONTRACTS DATED MARCH 18, 1980 TASK A - STAGE 5A "FI X AND FI N 1 SH'1 AMEND THE SCOPE OF WORK TO INCLUDE: - CONDUCT A PREDESIGN STUDY COVERING IMPROVEMENTS TO THE CATHODIC PROTECTION SYSTEM INCLUDING: 1. INVESTIGATION OF CURRENT CONDITIONS, 2. EVALUATION OF ALTERNATIVE SOLUTIONS, AND 3. PREPARATION OF A REPORT. ESTIMATED COST - CONDUCT AN ANALYSIS OF THE SURGE PROTECTION REQUIRED FOR THE OUTFALL UNDER PEAK FLOW CONDITIONS. EST! MATED COST - PREPARE A PRELIMINARY DESIGN OF IMPROVEMENTS TO THE GRIT HANDLING SYSTEM. ESTIMATED COST TASK A SUBTOTAL TASK B - STAGE 5BI HYDRAULIC CAPACITY EXPANSION AMEND THE SCOPE OF WORK TO INCLUDE: - COMPLETE THE DESIGN OF THE EARLY COMPLETION ITEMS: 1. ESSENTIAL/EMERGENCY POWER SYSTEM IMPROVEMENTS, 2. INSTAllATION OF OUTFALL VACUUM RELIEF VALVES ESTIMATED COST - PREPARE A PRELIMINARY DESIGN FOR AN ELECTRIC MOTOR DRIVEN AERATION BLOWER. ESTIMATED COST TASK B SUBTOTAL - $65,800 $ 8,500 $ 7,400 $81,700 $29,000 $85,000 $114,000 r-- - EXHIBIT I (CONTINUED) TASK C AND D - FACILITIES PLANNING AMEND THE COST CEILING: - ADDITIONAL EFFORT WAS REQUIRED TO CONDUCT IN-PLANT MONITORING, EVALUATE ALTERNATIVE OPERATING MODES, AND SIZING FOR AERATION AIR BLOWER. REQUIRED INCREASE I N COST CE I LI NG 2 $11,330 <((sD r I - Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. V I. DB - 4 8/7 /80 POSITION napER I VIA: ROGER J. DOLAN DATE r", General Manager-Chief Engineer June 16, 1980 SUBJECT TYPE OF ACTION AUTHORIZATION OF $78 'ID BALANCE ACCDUNT 00. 52000. 729 , PURCHASE OF SELF-CDNTAINED BRFATHINGAPPARATUS UNITS Capital Expenditure D. G. Niles INITIATING DEPT./DIV. Plant Operations L'e t SUBMITTED BY Issue: Account No. 52000.729, purchase of Self-Contained Breathing Apparatus units, shows a negative balance of $78. Background: The original position paper for the purchase of three Self-Contained Breathing Apparatus units was in the a:rrount of $3,500. The actual purchase price, including tax and delivery charges, was for $3,578. The $78 overage is due to an underestimation of delivery charges and unit prices which tend to vary in inflationary ti.mes. P..ecomrendation: Authorization of $78 to balance Account No. 52000. 729, purchase of three Self-COntained Breathing Apparatus units. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ceo () (l G~~ r;~EF ENG. ( - // "0 ",'fd" A LGN <((sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE Jul y 29, 1980 SUBJECT TYPE OF ACTION NEGATIVE DECLARATION PREPARED FOR NEW DISTRICT OFFICE BUILDING AT TREATMENT PLANT (DSP 3000) Approval of Negative Declaration SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Engineering/Collection System BACKGROUND: The proposed project consists of the construction of a 30,000 ft2, two-story above parking, steel frame office building with associated util ities and adjacent parking areas. The building will be designed for possible construc- tion of one additional story for future expansion. The project also includes the modification of roadways north and south of the existing plant administration building, a revision in the access to existing plant offices and improvements to plant security. The new building would connect to the south wall of the existing plant administration building, thereby requiring the modification of some of the existing office space areas. The use of three existing trailers (located immedi- ately east of the new building site) as temporary offices for District staff will be discontinued upon completion of the new building. One additional item of work involves the possible construction of a new District Board Room to be tentatively connected to the existing plant adminis- tration building in an area along the west wall. If approved, the existing, small, two story wood frame District office building in Walnut Creek would be used either by District Maintenance personnel exclusively, or they would participate in a possible sharing of the available office space with another District department or outs i de.tenant. The proposed District office building construction project has been determined to be in conformance with the County1s General Plan as well as current zoning for the site. In response to the District's inquiry, Sonoma State University has determined that the project site is not considered to be archaeologically sensitive and therefore no special mitigation measures are warranted. The Central Contra Costa Sanitary District is the lead agency in the mandated environmental review process since it is the publ ic agency proposing the project. Consequently, District staff have prepared an initial study, solicited comments and arranged for legal notices. Based on all available information, District staff concluded that the project will not have a significant effect on the environ- ment and that a Negative Declaration would be the appropriate document for the project. RECOMMENDATION: Adopt the project Negative Declaration. REVIEWED AND RECOMMENDED FOR BOARD ACTION t.~ ((sD Central Contra Costa Sanitary District BOARD OF DIRECTORS N~l. OB- 1 8/7/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 31, 1980 SUBJECT TYPE OF ACTION NOTICE OF AWARD OF CONTRACT FOR DISTRICT PROJECT 3338, HOLDING BASIN RENOVATION PHASE I I, TREATMENT PLANT, AND AUTHORIZE FUNDS FOR CONSTRUCTION Authorize Funds SUBMITTED BY J. S. McCoy INITIATING DEPT.!DIV. Engineering/Collection System BACKGROUND: On June 19, 1980, the Board authorized staff to advertise for bids for subject project and such were received July 28, 1980. The lowest bidder is Ferrante Construction at $462,134.55 as per attached tabulation of bids. On July 17, 1980, the Board likewise authorized its President to award the contract to the lowest bidder and such award was made to Ferrante Construction on July 30, 1980. District staff estimates the total cost of the project at $600,000 as per attached post bid-preconstruct ion estimate. An amount of $60,000 has been previously authorized to-date, requiring $540,000 additional funds to complete the project. RECOMMENDATION: Acknowledge award of the contract to Ferrante Construction made by the President of the Board of Directors and authorize the amount of $540,000 to cover the balance required for the contract, construction contingencies and incidentals. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON TING DEPT.!DIV. /~~ e~ POST BID - PRECONSTRUCTION ESTIMATE OF COSTS FOR DISTRICT SEWERING PROJECT 3338 ITEM DESCRIPTION ITEM AMOUNT 1. Construction Contract (As Bid) . 2. Estimated Construction Contingencies 3. Estimated Construction Incidentals to Project Completion Survey. . . $ 25. 1 00. 00 Inspection . $ 21,700.00 Engineering .$ 16,260.45 Total Estimated Construction Incidentals TOTAL .$462.134.55 . $ 46,31 :2. 00 . . $ 63.060.45 $ 63.060.45 4. Street Resurfacing or Seal Coat . . . . . . . . . . $ 5. Total Estimate Required to Complete Project 6. Pre Bid Expenditures Survey, Engineering, Printing, Advertising Special Services Right-ot-Way Acquisition. . . $ 28,592 .$ .$ . $ 571 .408.00 7. Total Preconstruct ion Incidentals (as ot 6/30/80 ). . $ 28.592.00 $ 28,592.00 8. Total Estimated Project Cost (Items 5 & 7) 9. Funds Previously Authorized 10. Total Additional Funds Required to Complete Project. (Item 8 minus Item 9) .$600,000.00 . $ 60,000. 00 . $ 540,000.00 % CONST. CONTRACT 100.00 10.00 13.64 123.64 6.19 129.83 2050-8-78 CENTRAL CONTRA COSTA SANllARY DISTRICT JOB LOCA TION DATE ENGR. EST $547,000.00 July 28, 1980 BIDDER NAME BID PRICE ADDRESS PHONE Ferrante Construction 1060 Kaiser Road $462,134.55 Napa CA 94558 (707) 253-2800 1.J. R. Thomason, Inc. P.O. Box 2249 $51\2,646.00 Martinez CA 94553 Hinton Jones 1949 Arnold Highway $637,777.00 Concord CA 94520 D. T'l. Young Construction 976 Second Street $778,092.00 Lafayette CA 94549 JOB CHKD.BY BY DATE DA TE......___ SHEET NO._ OF ...; i= c:( ..J :;:) co c:( ... 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III ClI ... o ~ "C iii <<<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. os 0 nAp I VIA: ROGER J. DOLAN P ITI N r"~ ER Gene.ral Manager-Chief Engi.neer DATE August 7, 1980 SUBJECT TYPE OF ACTION AWARD OF CONTRACT FOR DISTRICT SEWERING PROJECT 3023, STATE HIGHWAY SEWER RELOCATION, 1-680 AND OAK PARK BLVD. AND AUTHORIZATION OF FUNDS AWARD OF CONTRACT AND AUTHORIZE FUNDS SUBMITTED BY Jay S. McCoy Engineering/Collection System BACKGROUND: On July 3, 1980, the Board authorized staff to advertise for bids for the subject project for which 2 bids were received on August 6, 1980. A low bid of $94,603.00 was submitted by Mountain Construction, Inc., per the attached tabulation of bids. The low bid is $23,003.00 over the District staff's original estimate of $71,600. The high cost is attributed to the extended length of the contract (completion date is October 31, 1981) and the additional time required to coordinate with the State and its contractors. The total project cost authorized by the revised State Utilities Agree- ment No. 106. 75.2 dated June 10, 1980 is $92,400. District staff's reu:ised total estimated cost of the project is $121,000.00. An amount of $15,000.00 has been authorized to date. An additional authorization of $106,000.00 is required to complete the project. RECOMMENDATION: Award the contract for construction to Mountain Con- struction, Inc., subject to concurrence by the State and authorize the amount of $106,000.00 for contract, contingencies and incidentals. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITWING Df~/DJv, j(~;. /I/tL7- 1/ ' GEN. MGR./CHIEF ENG. I SHEET OF POST BID - PRECONSTRUCTlON ESTIMATE OF COSTS FOR DISTRICT SEWERING PROJECT 3023 %CONST. ITEM AMOUNT TOTAL CONTRACT . $ 94,603 100.0 4,771 5.0 .$ ITEM DESCRIPTION 1. Construction Contract (As Bid) . 2. Estimated Construction Contingencies 3. Estimated Construction Incidentals to Project Completion Survey. , $ Inspection , $ Engineering , $ Total Estimated Construction Incidentals 4. Street Resurfacing or Seal Coat 5. Total Estimate Required to Complete Project 6. Pre Bid Expenditures Survey, Engineering, Printing, Advertising Special Services Right-of-Way Acquisition. 7. 6-30-80 Total Preconstruction Incidentals (as of ) . 8. Total Estimated Project Cost (Items 5 & 7) 9. Funds Previously Authorized 10. Total Additional Funds Required to Complete Project. (Item 8 minus Item 9) 3.150.00 5.940.00 2,600.00 , $11,690.00 ,$ 9,936. 00 ,$ , $ . $ 9,936.00 $ 11,690.00 ,$ ,$ 111,064. $ 9,936.00 121,000.00 .$ . $ 15,000.00 , $ 106,000.00 12.4 117.4 10.5 127.9 2050-8-78 ~ () C2 .... V) C >- Cl: ~ !:: :2 ~ V) ~ ~ V) o () ~ Cl: ~ :2 o () ...J ~ Cl: ~ :2 UJ () (~ i= ~ ...J :::> CQ ~ ~ c iii V) Cl: W C C c:a ex:: Vl ~ :c <t Vl 0 ~ Cl (V"\ z: N <( o (V"\ 0 cx::> (L ~ Vl I Cl - .0 o -. 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