HomeMy WebLinkAboutAGENDA BACKUP 07-16-81
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VIII. Solid Waste
1
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
J u I y 1 4, 1 981
SUBJECT
TYPE OF ACTION
NOTIFICATION TO CUSTOMERS OF GARBAGE COLLECTORS OF
RATE INCREASE REQUESTS
CONSIDER HOMEOWNER
REQUEST
SUBMITTED BY
Walter N. Funasaki
INITIATING DEPT./DIV.
Accounting Department
ISSUE: Direct notification to customers of garbage rate increase applications
has been requested.
BACKGROUND: A letter directed to the Board of Directors by Virginia Mills,
549 Garden Creek Place, Danville, California, requested that the Board require
notices of rate increase applications be sent to all customers with the
garbage collector's quarterly billing statements. It is asserted that the public
notices placed in newspapers of general circulation by the District of the rate
of .increase applied for, as well as for the public hearings to consider the rate
increase appl ications, are insufficient.
The Board directed District staff to obtain an estimate of the additional
expense to the collector in implementing a direct notification procedure.
Sanford Skaggs, attorney for Valley Disposal Service, Inc., the affected
collector, advises that the company's computerized billing system which is being
developed will enable printing a general notification of an impending rate increase
application without additional cost. However, the rate increase percentage would
not be known because the operating results for the quarter preceding the effective
date of the increase would not be available when the quarterly statements are
normally issued. Mr. Skaggs inquired whether the general notification would be
sufficient, or whether an estimate of the cost of a separate direct mailing is
still required. A copy of Mr. Skagg's letter is attached.
RECOMMENDATION: Determine whether the general notification of an impending rate
increase application by the collector in conjunction with the subsequent placing
of public notices by the District are sufficient, or whether direct notification
by separate mailing warrants further consideration.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ING DEPT./DIV.
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((sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.V. Engineering
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
July 10, 1981
SUBJECT
TYPE OF ACTION
AUTHORIZATION OF ADDITIONAL FUNDS FOR THE BIOLOGICAL
PHOSPHORUS REMOVAL PILOT STUDY
SUBMITTED BY
Curtis Swanson
INITIATING DEPT./DIV.
Special Projects Engineering
BACKGROUND:
On January 8,1981, the District Board of Directors authorized $140,000
for the design, installation, and operation of the biological phosphorus
removal pilot study. The pilot plant has been constructed and operating
since April.
The pilot plant costs to date have nearly reached the original authori-
zation and an additional $62,000 authorization is necessary to complete
the pilot study.
Approximately $46,000 of the additional authorization is for costs
incurred during design and construction of the pilot plant. The pilot
plant equipment and tanks obtained from the Reno/Sparks Treatment Plant
required more modification than originally envisioned to simulate the
District's treatment process. Additional engineering and construction
were necessary to eliminate hydraulic and process control problems
encountered during the Reno/Sparks pilot study, and to provide operating
flexibility for the District's pilot study.
The remaining portion of the additional authorization is for operation
and project management costs. The delay in constructing the pilot plant
has extended completion of the pilot study from November, 1981 to
February, 1982. The additional authorization will cover the costs for
this three month period, equipment and supply costs which were not
originally envisioned, and the salary of a student engineer who is
working at the pilot plant this summer.
The cost of the pilot study is being funded in part by federal and state
grants. The State Water Resources Control Board has verbally approved
a $36,000 increase for the pilot study. District staff will request
approval for the remaining $26,000.
RECOMMENDAT ION:
Authorize an additional $62,000 in sewer construction funds for the design,
installation, and operation of the biological phosphorus removal pilot study.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INI{!)JJPT./DIV. CWS
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<CCSD
Central Cont Costa Sanitary District
BOARD OF DIRECTORS
NO'1
1.
Hearin -
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
PUBLIC HEARING FOR COLLECTION OF ENVIRONMENTAL QUALITY
CHARGES ON TAX ROLL
J u 1 y 1 3, 1 981
TYPE OF ACTION
PUBLIC HEARING
SUBJECT
INITIATING DEPT./DIV.
Accounting Division
SUBMITTED BY
ISSUE: The District Code and State law require adoption of a resolution setting
the Environmental Quality Charge (EQC) for 1981-1982 followed by a public hearing
for its collection on the tax roll.
BACKGROUND: At the June 18, 1981 Board Meeting, the Board of Directors adopted an
EQC rate of $124 per year for residential users and an equivalent increase of
18.1% for all other users. A public hearing to consider collection of the 1981-
1982 EQC on the County tax roll was set for July 16, 1981.
The collection of the EQC on the Contra Costa County tax roll is considered
the most effective method for the District to employ. The District will continue
to collect the EQC from some commercial and industrial users and all tax-exempt
properties by direct billing.
RECOMMENDATION: Conduct a public hearing to consider collection of the 1981-1982
Environmental Quality Charges on the tax roll, with further consideration of the
EQC rates at that hearing.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
IN~ING DEPT./DIV. .
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NOTICE OF PUBLIC HEARING
IN REGARD TO INTENT TO COLLECT 1981-82
ENVIRONMENTAL QUALITY CHARGES ON TAX BILL AND
TO CONSIDER RATES FOR SEWER SERVICE
i i Not i ce is hereby given that:
State and Federal Governments require that operation and maintenance
costs of Central Contra Costa Sanitary District (District) be collected
through a direct charge to the users. The District has designated this charge
as an IIEnvironmental Quality Chargell (EQC). Accordingly, the District is
required to equitably allocate operation and maintenance costs among the users
of the District, in accordance with use.
Ordinance No. 117, as amended, providing for these charges, and a written
report containing all of the essential details, and the Resolution establishing
rates, are on file at the office of the District.
The District has tentatively established 1981-82 EQC rates for all users
at a 18.1% increase above the 1980-81 rates. This increase results in a
monthly rate of $10.33 for residential users. The District proposes for
reasonS of economics to collect the 1981-82 charges on the tax roll.
A hearing to consider any comments or protests on these matters will be
held by the District Board of Directors at 7:30 p.m. on July 16, 1981, in the
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offices of the Oounty~t-Contra Costa Sanitary District, 1250 Springbrook Road,
Walnut Creek, CA
94596. Dated this 1st day of July 1981.
/s/ Clyde M. Hopkins
Secretary of the District
<c(sD
Central Contra San
BOARD OF DIRECTORS
District
NO. VI. Col. System - 1
7 16 81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
July 14, 1981
SUBJECT TYPE OF ACTION
REQUEST AUTHORIZATION OF $2,800 FROM SEWER CONSTRUCTION
FOR STRUCTURE ADJUSTMENTS ON CROW CANYON ROAD, SAN RAMON Capital Expense
SUBMITTED BY
Robert H. Hinkson
INITIATING DEPT./DIV.
Collection System Operations
ISSUE: Contra Costa County is
Crow Canyon Road in San Ramon.
because of this construction.
done.
initiating a L.I.D. for the reconstruction of
Ten District manholes will need adjustment
This request is for funds to have this work
BACKGROUND: The County's contractor on this project has submitted a price
of $280.00 per manhole for the adjustments. I believe this is a good price,
the alternative is do it with District forces and we couldn't do it for this
amount. The $2,800 will be forwarded to the County to administer and pay
for the work.
RECOMMENDATION: Authorize $2,800 from sewer construction for structure adjust-
ments on Crow Canyon Road in San Ramon.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ENG.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. v. Engi neeri ng - 2
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE July 13, 1981
SUBJECT
ADOPTION OF THE DRAFT PROJECT REPORT FOR THE
DISINFECTION AND ODOR CONTROL STUDY
TYPE OF ACTION
ADOPT REPORT
SUBMITTED ./3Yh L
JO n arson, Special Projects Engineering Division
BACKGROUND
Liquid chlorine is currently employed at the treatment plant for
effluent disinfection and for odor control. In August 1980, the District
Staff recommended that a study be conducted to evaluate the risk of
accident associated with the use of liquid chlorine and to evaluate
alternatives to the use of liquid chlorine. The staff recommendation was
based on concern that a major accident would impact a significant area
around the treatment plant.
The evaluation, conducted by Kennedy/Jenks Engineers, was initiated
shortly after approval by the District Board. The evaluation made
preliminary recommendations for interim actions to improve the safety of
the existing chlorine and sulfur dioxide facilities. Work is currently
in progress to complete the interim improvements project.
At this time the evaluation is complete and the results are
contained in the Draft Project Report for the Dinsinfection and Odor
Control Study dated June 10, 1981. The findings contained in the Draft
Project Report are:
1. Although the probability of the correct wind conditions
occurring is small, there could be some hazard to plant
personnel and nearby residents if a large leak should
occur.
2. The probability of a large leak occurring at the treatment
plant is extremely low.
3. The risk of an accident that would cause injury or death
to treatment plant personnel and/or the general public is
very small.
4. The cost of alternatives to the use of liquid chlorine is
extremely high.
5. The hazards associated with the use of liquid sulfur dioxide,
while similar to those associated with liquid chlorine, pose
a much lower threat to treatment plant personnel and/or the
general public.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JL
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OF
INITIATING DEPT./DIV.
July 13, 1981
Page Two
6. There are limited cost alternatives available to further
reduce the risk associated with the use of liquid chlorine
and liquid sulfur dioxide.
Based on these findings, the Draft Project Report recommends the following
actions:
1. Continue the use of liquid chlorine for disinfection and
odor control and continue the use of liquid sulfur dioxide
for effluent detoxification.
2. Correct minor safety and operating problems associated
with the chlorine system.
3. Improve security and correct minor safety and operating
problems associated with the sulfur dioxide storage and
metering facility.
4. Prepare a formal operation and maintenance manual for the
chlorination and dechlorination systems.
5. Implement a more rigorous training program based on the
contingency plan and the operation and maintenance manual.
The estimated cost of implementing the recommendations is $428,000.
The District Staff is reviewing the scope of work and not requesting
funds pending conclusions based on this review.
The District Staff concurs with the recommendations contained in
the Draft Project Report.
RECOMMENDATION:
Accept the Draft Project Report and the major recommendations
contained therein.
((sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. /fci4
/
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'T !/6/~1
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
Ju I y 15, 1981
SUBJECT
REVIEW OF PROPOSED, UPDATED PLAN REVIEW AND INSPECTION
FEES FOR MAINLINE SEWER CONSTRUCTION PROJECTS
TYPE OF ACTION
DISCUSSION
SUBMITTED BY
Jay S. McCoy
INITIATING DEPT./DIV.
Collection Systems Engineering
BACKGROUND: As part of the current overall review of the District's rates and charges~
the existing plan review and inspection fees for mainline sewer construction projects
have been investigated. These fees were last reviewed in 1976, leading to adoption of
the current charges in February 1977. Consequently, the existing fees have been in
effect for more than 4 years.
Plan review fees, currently $0.20/ft. of sewer ($100 minimum), are intended to
reimburse the District for the costs associated with reviewing mainline sewer const-
ruction plans. District costs include the salary (with benefits) of the people
involved in the plan review process, 50% of the wages (with benefits) associated with
the three individuals assigned to the permit counter as well as a prorated portion of
the Division Manager's salary (with benefits).
Sewer mainline inspection fees, currently $1.00/ft. of sewer ($100 minimum), are
intended to reimburse the District for the costs incurred in the field inspection of
8-inch diameter or larger sewer installation projects. The costs incurred by the
District include inspection staff salaries (with benefits) and vehicle expense as well
as the cost of televising the sewer installation by District maintenance personnel.
APPROACH: The approach selected for reviewing the current plan review and inspection
fees was based on analyzing the fees collected and the actual District costs of per-
forming the services over a specific period of time. To reduce the possibility of
using non-representative data (e.g. slack construction period), a decision was made
to use a full two-year period of time. The 1978-1979 and 1979-1980 period was sel-
ected to use the most current data available without including the 1980-1981 period
of construction slowdown.
Once actual District costs were calculated for the two-year period, the costs were
inflated to include actual 1980-1981 wage and rate increases as well as a projected
overall 10% increase for 1981-1982. Using these "updatedll two year cost figures,
and the actual quantities of plans reviewed or sewers inspected in the 1978-1980 two
year base period, plan review and inspection fees were calculated which would fully
compensate the District for performing the same services at today's cost.
Table A presents a summary of the cost and income figures that were developed. A
review of the data shows that District costs for the two year period exceeded income
by approximately 50% for inspection services and by approximately 140% for plan
review services.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~
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The proposed new rates for plan review and inspection shown in Table A, also
include a revised minimum charge. This minimum charge is intended to compensate the
District for the minimum costs associated with reviewing or inspecting a relatively
short sewer installation project.
FUTURE ACTION: If the Board concurs with the approach used by staff as outlined above,
it is proposed that a revised rate schedule would be circulated to various private
firms for comment. The schedule would include a notice that a hearing on the proposed
rate increases will be scheduled for sometime in the fall to solicit input prior to
formal adoption of new rates.
Other District rates and charges are also in various stages of review. It is
intended that the results of the review of other fees will be presented to the Board
for comment as various studies are completed. Board input would be incorporated
prior to presenting final rates and charges to the Board for adoption.
RECOMMENDATION: Review and comment on the staff approach used to analyze the current
plan review and inspection fees, as well as the proposed new fees to be considered for
adoption at a future hearing.
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Attachment
TABLE A
INSPECTION FEES:
Fees Length of
P . d C 11 d M I I' S
Actual
0' C
78-80 Olst, Costs
f 1 d 81 82 C
Required Rate
To Compensate Minimum
0' Ch
er 10 0 ecte a nine ewer 1St. osts n ate to - osts 1st. Costs arqe
1978-79 $198,776 $269,987 $734,430 _
385,085 ft.
1979- 80 +$186,309 +$308,995
$1.90/ft.
(Tota 1 ) $385,085 385,085 ft. $578,982 $734,430 $186
PLAN REVIEW FEES:
Fees Length of
P . d C 11 d M' l' S
Actual
01 C
78-80 Oist. Costs
f1 d 81 82 C
Required Rate
To Compensate Minimum
O' Ch
erlo 0 ecte aln Ine ewer st. osts n ate to - osts 1st. Costs arqe
1978-79 $ 57,469 $118,111 $313,969 = $250
I 500,000 ft, (2 pre I im.
1979-80 +$ 49,827 +$136,734 final rev,
$0.63/ft, $ 34
(Tota 1 ) $107,296 $254,845 I $ 313 ,969 (ea. prel im
500,000 ft.
rev. after
second)
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<e<sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
t:: o,v
7,//6/tl
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
July 15, 1981
SUBJECT
TYPE OF ACTION
AUTHORIZATION OF $10,000 FOR CONSTRUCTION MANAGEMENT AND
CONSTRUCTION OF GRIT LINE, PROJECT NO. 3574
EXPENDITURE
K. Barker
INITIATING DEPT./DIV.
En
Construction
SUBMITTED BY
ISSUE: The new 8-inch diameter grit pipeline from the existing primary tanks
to the new grit handling facility must be installed during the dry weather
flow period in order to avoid plant shutdowns during peak wet weather flow
conditions.
BACKGROUND: The new grit handling facility will be constructed later this
~ear and is planned to be completed during the wet weather, high flow period.
To make the new grit handling facility operable, it must be tied into the
existing primary tanks via a new 8-inch diameter pipeline. The tie-in work
requires approximately 150 lineal feet of new 8-inch diamter pipe, and six (6)
12-inch diameter holes must be drilled through the existing concrete tank
walls. This work can only be accomplished when the primary tanks are empty.
To avoid losing half of the plant capacity during the peak wet weather flow
period, it is highly desirable to perform the tie-in work this summer.
The new grit handling facility will be covered by the EPAjSWRCB funding. However,
because of time considerations, it would not be possible to obtain EPAjSWRCB
funding approval for the 8-inch diamter tie-in pipeline expenditure prior
to the wet weather flow period. Therefore, the requested amount of $10,000
will probably not be covered by grant funding.
The construction work will be performed on a time and material basis by two (2)
specialty contractors. One contractor will drill the holes, and the other
will install the piping.
RECOMMENDATION: Authorize $10,000 for construction of the new 8-inch diameter
grit pipeline tie-in work.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
,Z' 8a-4. vA
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
No.VII. Budget & Finane
1 7 16 81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
J u I y 1 4, 1 981
SUBJECT TYPE OF ACTION
FINANCIAL MANAGEMENT INFORMATION SYSTEM AUTHORIZE RFP ISSUANCE
SUBMITTED BY INITIATING DEPT./DIV.
Walter N. Funasaki Accounting Dept
ISSUE: Authorization to issue Request for Proposals in connection with the Financial
Management Information System is requested.
BACKGROUND: A Professional Services Agreement for data processing consulting services
was executed by the Board of Directors on May 21,1981. Peat, Marwick, Mitchell & Co.
the data processing consulting firm, was commissioned to review the present and future
management information requirements of the District, and to prepare a Request For
Proposal for a new Financial Management Information System to fulfill those require-
ments. The data processing consulting firm's scope of work includes:
Phase 1 - Requirements Definition
A. Review Current System
B. Determine System Requirements
Phase 11- Request for Proposal (RFP) Preparation
A. Formulate Evaluation Criteria
B. Prepare RFP
Phase I I I-Vendor Evaluation, Selection and Negotiation
A. Proposal Evaluation and Vendor Selection
B. Contract Negotiation
The Request for Proposal, which incorporates a definition of system require-
ments, has been reviewed by the District Systems Study Group. A copy of the RFP is
provided for Board review.
A presentation by Peat, Marwick, Mitchell & Co. of the District's financial
management information requirements, an evaluation of data processing alternatives
and a review of the Request For Proposal is scheduled for the July 16, 1981 Board
Meeting.
RECOMMENDATION: Authorize the issuance of the Request for Proposal prepared by Peat,
Marwick, Mitchell & Co.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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c((SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO'III. Consent Calenda
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
EXECUTE EASEMENT DOCUMENTS AND AGREEMENT FOR PARCEL 11
JOB 2695 AND AUTHORIZE PAYMENT OF $5,510 FOR SAID
EASEMENTS
J u 1 Y 1 3, 1 981
TYPE OF ACTION
RIGHT OF WAY
SUBMITTED BY S M C
Jay . c oy
ISSUE: The subject easement is one of 4 outstanding easements of the 14
easements required for Job 2695. Also related to this easement is a temporary
working "Permit'l and a letter of understanding to be executed by this District
and the East Bay Regional Park District
BACKGROUND: The permanent easement lies within EBMUD property and also within an
existing Park District paved trail. The temporary working easement is within the
EBMUD aqueduct property, and will provide sufficient working area to install the
proposed sanitary sewer within adjoining private property. Both the permanent
and temporary easements contain requirements which are favorable to EBMUD; however,
none are un-reasonable.
RECOMMENDATION: Authorize the execution of the temporary permit, the Grant of
Easement, and the letter of agreement, and authorize payment of $5,510 to EBMUD.
Also authorize acceptance of said Grant of Eastment and recording of said easement
with the County Recorders Office.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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