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HomeMy WebLinkAboutAGENDA BACKUP 09-17-81 c((SD Central BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 14, 1981 SUBJECT AWARD OF CONTRACT TO D.W. YOUNG CONSTRUCTION COMPANY FOR CONSTRUCTION OF DECHLORINATION FACILITY IMPROVEMENTS (DSP 3272) AND APPROVAL OF $149,616 IN ADDITIONAL FUNDS TYPE OF ACTION SUBMITTED BY C1 ark L. Wedd1 e INITIATING DEPT./DIV. Engineering Department BACKGROUND The District received and opened bids for the Dechlorination Facility Improve- ments Project (DSP 3272) on August 7,1980. The apparent low bidder was C.W. Roen Construction Company, the second low bidder was Pacific Mechanical Cor- poration, and the third low bidder was D. W. Young Construction Company (Young). On August 20, 1980, Young protested the award of the contract to Roen, alleging that Roen had failed to comply with EPA requirements for the utilization of Minority Business Enterprise (MBE) firms on the project. The District denied Young's protest on October 2, 1980, and Young appealed the denial of its protest to the Regional Administrator. On January 23, 1981, the Regional Administrator reversed the District's determination and found Roen nonresponsib1e for this project for failure to make requisite positive efforts to utilize MBEs. On February 12, 1981, the District's Board of Directors voted to reject all bids received on the Dechlorination Facility project. On February 19, 1981, Young protested this action. On June 4, 1981, the District denied Young's protest. Young filed its request for Regional Administrator review of that determination on June 11,1981. The Office of Regional Counsel held a conference on Young's protest on July 1, 1981. The District and Young submitted written material in support of their positions. On August 25, 1981, the District Counsel received written notice that Young's protest had been sustained. In accordance with EPA regulations, a contractor must agree to extend his original bid during any protest or appeal associated with the bidding procedure. Pacific Mechanical Corporation has not extended its bid for the period of the protests and the firm is no longer interested in undertaking this project. District staff has submitted the information required to obtain SWRCB approval for awarding the contract to Young. SWRCB approval of the award of the con- tract makes this project eligible for 87-1/2% state and federal funding under the Clean Water Grant Program. . . over REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. \ CLW ~:e. ~ On September 20, 1979, the Board of Directors authorized $196,500 to cover the design and construction of this project. Additional funds in the amount of $149,616 are required to complete the Dechlorination Facility Improvements project as outlined in the attached summary. The reasons for the additional funds are: 1. The original engineer's estimate which was used as the basis for the original authorization of $196,500 was low. 2. Additional costs that were associated with Clean Water Grant Funding requirements. 3. Additional costs that were incurred during the protest and appeal procedures. 4. Additional cost that is associated with awarding the contract to the third low bidder. RECOMMENDATION 1. Adopt a resolution rescinding the action rejecting all bids for construction of Dechlorination Facility Improvements, DSP 3272, taken by the Board of Directors on February 19, 1981. 2. Award the contract for construction of the Dechlorination Facility Improvements Project, DSP 3272 to D. W. Young Construction Company for $243,536 based upon their bid of August 1,1980. 3. Authorize $149,616 from Sewer Construction Funds to provide additional funds for the completion of this project. POST BID - PRECONSTRUCT ION ESTlrv\ATE OF COSTS FOR DISTRICT SEWERING PROJECT 3272- 5. Total Estimate Required! to Complete Project 6. Pre Bid Expenditures Survey, Engineering, Printing, Advertising Spec)al Sen/ices Ri9ht-of-Way Acquis1tion. . . $ 33.500 . $ -0- . $ -0- 7. Total Preconstruction Il1lcidentals (as of 8/31/81 ). . $ 10,100 (Note 3) 8. Total Estimated Project Cost (Items 5 & 7) 9. Funds Previously AuthOrized . (A~ Qf .9/ tOL 79.) 10. Total Additional Funds,Required to Complete Project. (Item 8 minus Item 9) NOTES: l. 2. 3. . ~02,516_ _124.2 $ 41,1100 -. $346, 11 6 . $196,500 . $149,616 17.9 142.1 Construction management services to be provided by John Carollo Engineers Includes Grant M~nagement, office engineering, and Startup Services. Incl udes expensels incurred during protest procedure. 2050-8-78 BOARD OF DIRECTORS NO. Of ~ ( '7 _ ~ f os 0 P I VIA: ROGER J. DOLAN P ITI N ~PER General Manager-Chief Engineer SUBJECT AUTHORIZE PLANT OPERTIONS DEPARTMENT EMPLOYEES DONATION OF VACATION AND EARNED OVERTIME TO LEE DEVOL DATE September 16, 1981 TYPE OF ACTION Personnel SUBMITTED BY Robert A. Baker I INITIATING DEPT./DIV. Plant Operations Department Issue: Lee Devol, Operator I I I, in the Plant Operations Department has been off of work, seriously ill with a stroke since mid-July. Background: Lee Devol ha~ a total of 19 years combined service with the city of Concord and the Sanitary District. Since he has been ill, he has used up all of his available sick leave, vacation, and earned overtime. He has been on leave witnout pay since August 5. His doctor states that he must be off work for approximately three months for recuperation. To demonstrate their support and concern, employees of the Plant Operations Department have offered to donate a small portion of their vacation or earned overtime to assist Lee in this difficult time for him. Recommendation: That approval be given for the attached list of employees to donate a portion of their vacation or earned overtime to Lee Devol IS account. fl.EVIEWED AND RECOMMENDED FOR BOARD ACTION INIT~T'/DIV' GEN. MGR./CHIEF ENG. RAB EMPLOYEES WHO WISH TO DONATE TIME TO LEE DEVOL Name Ranqe Hourly Rate Hours Donated Vac. or EOT Total lopez, J. 71B 13.48 16 X 215.68 Will i ams , E. 62E 12.55 16 X 200.80 Smith, T. 77C 15.19 16 X 243.04 The i ss, R. 62E 12.55 16 X 200.80 Colberg, S. 71C 14.14 16 X 226.24 Sukacz, E. 59E 11. 95 8 X 95.60 Fowler, G. 71D 14.83 8 X 118.64 Baker, R. 20.71 16 X 331.36 Delong, M. 62E 12.55 16 X 200.80 lawson, O. . 65E 13.48 16 X 215.68 Walensa, R. 59B 10.12 8 X 80.96 Ohda, D. 77E 17.98 16 X 287.68 Grieb, R. 72C 14.47 8 X 115 . 76 Allen, D. 71C 14.14 16 X 226.24 Minor, J. 59D 11 . 13 8 X 89.04 Conway, E. 71C 14.14 8 X 113.12 Total $2,961. 44 iJjstrict BOARD OF DIRECTORS NO. IV. Consent Calenda POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 11, 1981 SUBJECT AUTHORIZATION FOR P.A. 81-23 (ALAMO AREA), TO BE IN- CLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ANNEXATION Jay S. McCoy INITIATING DEPT./DIV. Collection/Engineering System SUBMITTED BY Pa rce 1 No. Area Owner Address Parcel No. & Acreage Rema rks Lead A enc 81-23 Alamo B.E. Mangurian 130 Shrene Lane - Apt. 26 Walnut Creek, CA 193-050-027 .627 Ac Owner to build one single family home. District to prepare "Notice of Exemption" District RECOMMENDATION: Authorize P.A. 81-23 to be included in a future formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~ JSM CLW G~~M(t;' ;:;~ District BOARD OF DIRECTORS N~ IV. Consent Calendar POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 11, 1981 SUBJECT INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 77 TYPE OF ACTION ANNEXATION SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Collection/Engineering System ISSUE: The above areas are part of a large backlog of properties that have petitioned the District for annexation over the past two years. BACKGROUND: The Local Agency Formation Commission (LAFC) has requested that the District submit no more than 10 separate areas under anyone proceedtng to avoid over-loading their schedule. This is the fourth group of 10 parcels to be sent to LAFC for processing. LAFC has indi- cated that they may add adjoining unannexed parcels to the separate areas we submit, to e1imtnate islands or straighten boundary lines. RECOMMENDATION: Pass a Resolution of Application for the annexation of properttes to CCCSD under District Annexation 77. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~/IM JSM GEN. MGR'/CHIEF ENG. CW CLW Costa itary District BOARD OF DIRECTORS NO. IV. Consent Calendar 4 9 17 81 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT EXECUTE PERMIT WITH TOWN OF MORAGA FOR USE OF DISTRIC LAND FOR PARK PURPOSES (JOB 1249) September 10, 1981 TYPE OF ACTION REAL ESTATE SUBMITTED BY Jay S. McCoy lNITI.ATING QEPT iDlY . Engineering/Co lectlon System ISSUE: The Town of Moraga has requested this District to permit the construction of a city park (called Moraga Common) over District property at the intersection of St. Mary's Road and Moraga Road. (Map attached). BACKGROUND: On August 6, 1981 the District Board established a fee of $150.00 for processing the subject permit. The Board also deter- mined that no rent or yearly fee will be collected for the use of this District land by the Town of Moraga. The Town of Moraga has paid the processing fee and executed the subject permit. RECOMMENDATION: Approval; execute permit in duplicate. Attachment REVIEWED AND RECOMMENDED FOR BOARD ACTION '~~ JSM e~ CL <.C<SD Central BOARD OF DIRECTORS NO. V E . ng. ,,1 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 11, 1981 SUBJECT TYPE OF ACTION PROGRESS REPORT ON STAGE 5B FACILITIES PLANNING Information Item SUBMITTED BY INITIATING DEPT./DIV. Curtis Swanson, Associate Engineer Special Projects Engineering On March 19,1981, the Board authorized Metcalf & Eddy (M&E) to prepare a facilities plan amendment for the Stage 5B treatment plant expansion project. This amendment includes a Project Report, Environ- mental Impact Report, and Revenue Program/Financial Plan. M&E has evaluated several project alternatives including the project recommended in the 1977 Stage 5B Facilities Plan. They have determined that the 1977 plan is no longer cost-effective. Instead, M&E is recommending a project which provides for conventional secondary treatment of flows up to 45 MGD (average dry weather flow) and sludge thickening and dewatering. The recommended project will have provisions for incorporating separate nitrification and biological phosphorus removal facilities for future water reclamation. M&E staff will present a summary of their alternative evaluation, a description of the recommended project, and a schedule for design and construction of the Stage 5B Facilities. This is an informational item. No action is being requested of the Board at this time. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ ~ GEN. MGR./CHIEF ENG. INIT~~PT'/DIV' Central BOARD OF DIRECTORS lJistrict POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer NO. VII. Real P rope rty , DATE September 11 , 1981 TYPE OF ACTION SUBJECT EXECUTE GRANT OF EASEMENT TO CONTRA COSTA COUNTY LOCATED ON TREATMENT PLANT PROPERTY IN MARTINEZ JOB 3000 PARCEL 2 RIGHT OF WAY Jay S. McCoy INITIATING DEPT./DIV. Collection/Engineering System SUBMITTED BY ISSUE: The County needs the subject easement for future access to Grayson Creek. BACKGROUND: Part of the subject easement is also the driveway leading to the future District Administration Building parking lot. In ex- change for this easement, the County is granting a fee strip of land, 15 feet in width, to this District. Said 15 foot strip is the western 15 feet of the subject easement and is necessary to provide adequate width for the driveway to the parking lot. RECOMMENDATION: Approval, execute "Grant of Easement" REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI :;l/lit:;" JSM t.~CLW GEN. MGR./CHIEF ENG.