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HomeMy WebLinkAboutBOARD MINUTES 04-19-07 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 19, 2007 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, April 19, 2007. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS There were no public comments. 3. CONSENT CALENDAR It was moved by Member Menesini and seconded by Member Hockett to approve the Consent Calendar, consisting of Items a. through i. as recommended, to adopt resolutions, and to authorize recordings. Motion passed by unanimous vote of the Board. a. Approve expenditures dated April 19, 2007. Reviewed by Budget and Finance Committee. b. Approve minutes of March 15, 2007 Board Meeting. c. Adopt Resolution 2007-052 accepting an offer of dedication from Grand Oak Associates for easements shown on the recorded final map of Subdivision 8343 in Walnut Creek, accepting Job 5443 public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt Resolution 2007-053 accepting an offer of dedication and Job 5459 public sewer improvements from Genoa Partners LLC for an easement shown on the recorded final map of Subdivision 8339 in the City of Walnut Creek, and authorize staff to record documents with the Contra Costa County Recorder. Book 56 - Page 89 Board Minutes of April 19, 2007 e. Set a public hearing for May 24, 2007 to receive public input and consider adopting the Americans with Disabilities (ADA) Self-Evaluation and Transition Plan (SETP). f. Set public hearing for May 24, 2007 for the CCCSD A-Line Relief Interceptor and Concord Interceptor Sewer Project, DP 5980, approval of negative declaration. g. Approve Electrical Cable Replacement for Substation 40, DP 7271, for the fiscal year 2006-2007 Capital Improvement Budget. h. Approve the 2007-2008 Equipment Budget for inclusion in the 2007-2008 District Budget to be adopted at the June 21, 2007 Board Meeting. i. Authorize medical leave of absence without pay for John Censolpano, Network Coordinator. 4. HEARINGS a. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.12.090 “SCHEDULE OF CAPACITY FEES, RATES AND CHARGES” General Manager James Kelly stated that this introduction and staff presentation covers Items 4.a. and 4.b. The Board set today’s meeting to conduct public hearings to consider the staff-recommended annual revision of Capacity Fees Rates and Charges, and Environmental and Development Related Rates and Charges. A customer outreach program was conducted to provide notice regarding the proposed revisions. It is the District's practice to hold two separate hearings, one for the various environmental and development related rates and charges, and one for Capacity Fees. However, staff has prepared a single report covering the subjects of both hearings. Principal Engineer Jarred Miyamoto Mills presented a report on Item 4.a., Capacity Fees Rates and Charges, stating these fees are calculated on a “buy-in-to-all assets” approach. If the Board approves the proposed ordinance, the fees and charges will go into effect July 1, 2007. The Capacity Fee calculation takes the total value of District assets over the number of residential unit equivalents to calculate the Capacity Fee. New to the calculation this year is the value of renovated sewer main construction, not including the original cost of sewer main construction because that is paid for by the entity in need of service. Staff is recommending a 6.1 percent increase in Capacity Fees in the “Gravity Zone” and a 5.7 percent increase in the “Pumped Zone.” Mr. Miyamoto-Mills then presented a report on Item 4.b., Environmental Fees Rates and Charges, stating that staff recommends that most rates and charges be increased by Book 56 - Page 90 Board Minutes of April 19, 2007 3.5 to 5 percent, a few be decreased or remain unchanged, and some new charges be added. A comprehensive customer outreach program was conducted including legal notices, 450 letters to interested customers, outreach package handed out at Permit Counter, and meetings for customers. There was one inquiry, which was from the San Ramon School District, requesting information about the fees and how it might affect them. No customers attended the two scheduled “Customer Outreach” meetings. It was moved by Member Hockett and seconded by Member Menesini to adopt Ordinance 243 amending District Code Section 6.12.090 “Schedule of Capacity Fees, Rates and Charges.” Motion passed by unanimous vote of the Board. b. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.30 “SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT-RELATED RATES AND CHARGES” It was moved by Member Menesini and seconded by Member Lucey to adopt Ordinance 244 amending District Code Chapter 6.30 “Schedule of Environmental and Development-Related Rates and Charges.” Motion passed by unanimous vote of the Board. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 6. REPORTS: a. General Manager 1) Report on Alhambra Valley Trunk Sewer General Manager James Kelly noted that the “Environmental Assessment for a Right-of-Way Application for the Sewer Line Installation at the John Muir Gravesite, John Muir Historic Site” is at each Board Members place. A public meeting will be held on May 2, 2007 where the public will have an opportunity to present comments on the content and adequacy of the Environmental Assessment. The last date for comments is May 18, 2007. If the process continues as expected, it will be completed this summer. Mr. Kelly stated that last summer, the Board authorized staff to submit an application to the Local Agency Formation Commission (LAFCO) to annex 253 properties in the Alhambra Valley into the District. Staff submitted the application to the LAFCO and responded to a series of questions about the application. Book 56 - Page 91 Board Minutes of April 19, 2007 In preparation for an annexation hearing, LAFCO staff distributed the District's application to other agencies and utilities for review. The Contra Costa County Community Development Department has questioned the annexation of nine of the 253 properties, and requested that the District remove these properties from the proposed annexation. The nine properties in question are located outside the County urban limit boundary. More information about this issue is in a memo that was distributed to the Board Members as part of the agenda packet. Environmental Services Manager Curt Swanson reported that the District has completed part of the National Environmental Policy Act process in order to be granted a right of way permit from the National Park Service. The Environmental Assessment is complete and is being distributed to interested parties. It is available for review at the Park District website. After the comment period for the Environmental Assessment ends on May 18, 2007, a Finding of No Significant Impact (FONSI) will be prepared by District and Park Service staff to be signed by the Park Service Regional Director. After the FONSI is approved, a right-of-way permit will be granted to the District, which should be completed by July 13, 2007. Mr. Swanson stated that after a County Community Development staff review of the District’s annexation application to LAFCO, nine of the included parcels were identified as being outside of the County’s Urban Limit Line. These parcels are on the outer edges of the District’s proposed annexation area. Senior County staff have voiced concerns and requested that CCCSD withdraw these parcels from the annexation application submitted to LAFCO. Staff is seeking Board input to develop an appropriate response to the County’s concerns. District staff has consulted with both County staff and LAFCO staff and developed several alternatives for consideration. Mr. Swanson presented staff with the options that the District could take to address this issue. Alternative 1 is to withdraw the current application and submit a new application to LAFCO. Alternative 2 is to concur with the current application but request that LAFCO not annex the nine properties. Alternative 3 is to proceed with the current application to annex all of the 253 properties. Staff recommends Alternative No. 2, requesting deletion of the nine properties from the current application. Staff believes this approach is appropriate to avoid delaying the entire annexation. If the Board concurs with staff’s recommendation to proceed with Alternative 2, the nine property owners would be referred to the County and LAFCO to present their case for annexation, as CCCSD is not a land use planning agency. Board Member comments confirmed staff’s comments that CCCSD is not a land use planning agency, but a service provider. The Board directed staff to contact the nine affected property owners that are outside of the Urban Limit Line, informing them of the issues and their options. The Board also directed staff to Book 56 - Page 92 Board Minutes of April 19, 2007 meet with County staff and LAFCO staff to ensure that the District knows the steps the nine properties would have to take to receive service if they were not included in this annexation. Board directed staff to prepare a position paper for the May 10, 2007 Board Meeting, including the option that LAFCO exclude the nine properties from the District annexation application of 253 properties in the Alhambra Valley for Board action. 2) Board Member Menesini Receives National Association of Clean Water Agencies’ (NACWA) 2007 Local Public Service Award General Manager James Kelly announced thatBoard Member Mario Menesini has been selected for the NACWA 2007 National Environmental Achievement Award recognizing his long-standing commitment and support of innovative clean water programs and projects, such as those implemented by the District. NACWA is a national organization representing the interests of the country’s wastewater treatment agencies and plays a key role in the development of environmental legislation. The Association’s annual National Environmental Achievement Award recognized individuals that have made outstanding contributions to public service, environmental protection, and wastewater management. The award will be presented at a reception on Monday, May 7, 2007 to be held in conjunction with the Association’s National Clean Water Policy Forum in Washington, D.C. Member Menesini is among 12 individuals, in four categories, receiving an award this year. He is the second District Board Member so honored by the award. In 2003, former District Board Member Parke L. Boneysteele received the award. 3) Todos Santos Park General Manager James Kelly announced thatCCCSD will host a booth promoting the District’s Household Hazardous Waste Collection Facility at a "Concord on the Green – Salute to Mother Earth" event on Thursday, May 10, 2007, from 6 p.m. to 8 p.m. The event is part of the Evening Music & Farmer's Market Series in Todos Santos Park at Willow Pass Road and Grant Street. Approximately 2,000 people are expected to attend. 4) Notice of Annual Sewer Fee Increase for Residents of the City of Concord General Manager James Kelly announced thata notice was sent out by the City of Concord at the beginning of April informing residents about a proposed annual sewer service charge increase. An annual sewer service charge increase of $36 for fiscal year 2007-08 was projected in Concord’s Sewer Enterprise current 20- Year Plan. The City has attributed their increase to additional requirements for operations, maintenance, and capital improvements at the District’s treatment plant, as well as the need to complete the next phase of the City’s Trunk Sewer Book 56 - Page 93 Board Minutes of April 19, 2007 Rehabilitation Program. The last approved increase occurred in fiscal year 2005- 06. The current minimum rate is $258, with a proposed minimum rate of $294. 5) Public Meeting for Walnut Creek Sewer Renovation Project (Phase 5), DP 5964 General Manager James Kelly announced thata public meeting was held on Monday, April 9, 2007, at the Walnut Creek City Offices. There were seven residents in attendance. Their questions focused on the impacts to their properties and the possibility of sewer lateral replacement at the time of construction. This project is the fifth of ten phases to renovate sewers in the residential areas of Walnut Creek. Approximately 6,500 feet of 6- and 8-inch sewer line at five separate sites in Walnut Creek, Contra Costa County, and Lafayette will be renovated, along with spot repairs at another five locations. The apparent low bid for the project is $1,256,089. 6) Public Bidding of North Orinda Sewer Renovations, Phase 2.1, DP 5968 General Manager James Kelly announced thatthis project will replace 3,700 feet of sewer at Van Tassel and Tarry Lanes in north Orinda, which was postponed from construction in 2006 due to easement acquisition. The work will be performed in backyard easements that parallel Tarry Creek and the construction will primarily utilize the open cut method, although three segments will be installed by horizontal directional drill. Twenty of the easements have been settled with three still outstanding. The remaining three easements are very close to settlement. This project will be advertised on April 30 and May 5, 2007. The bids will be opened on May 14. The construction cost is estimated at $1,500,000. More information will be presented when the Board is asked to approve the construction contract at the regular Board Meeting on May 24, 2007. 7) Public Bidding Piping Renovation and Replacement Project, Phase 3, DP 7234 General Manager James Kelly announced thatduring the 5A Project, numerous piping systems were installed throughout the treatment plant. These pipes carry the processed wastewater, sludge, steam, air, and other utility services between the various sections of the plant. These pipes have been in place for over thirty years and are showing signs of deterioration. For example, the fuel oil pipelines had recently developed leaks and required repairs. Other pipelines in service for shorter time periods, such as the hypochlorite piping, have required repairs due to leaks caused by pipe degradation accelerated by exposure to sunlight. Phase 3 will focus on replacing hypochlorite piping throughout the plant. Also, the underground fuel oil pipelines from the fuel storage tanks to the Solids Book 56 - Page 94 Board Minutes of April 19, 2007 Conditioning Building will be replaced with a double containment piping system to meet present code requirements. Other piping, such as the auxiliary boiler blow down piping, is being replaced to reduce maintenance that has been required on that piping system. This project will be advertised on April 27 and May 2, 2007, and bids will be opened on May 29. Staff estimates the Notice of Award will be issued on June 21, 2007. The Engineer's estimate for the construction of this project is $782,000. Items 2-7 were presented as written announcements. 8) General Manager James Kelly announced that Public Information and Production Assistant Chris Carpenter of Communication Services has been promoted to Community Affairs Representative. 9) General Manager James Kelly announced thatShift Supervisor Steve Dominguez of Plant Operations Department has resigned and is taking a Plant Manager position at Delta Diablo Sanitation District. 10) General Manager James Kelly announced an April 23, 2007 meeting with Sharon Maves, Executive Director of the Central Contra Costa Solid Waste Authority regarding curbside collection of Household Hazardous Waste in Rossmoor. Mr. Kelly will report back to the Board after the meeting. 11) General Manager James Kelly announced the invitation to an East Bay Municipal Utility District briefing on May 14, 2007. The invitation has been distributed to each Board Member. b. Counsel for the District No reports. c. Secretary of the District No reports. d. Board Members 1) Member McGill reported on the April 16, 2007 Budget and Finance Committee Meeting. He noted that Expenditures have already been approved as part of the Consent Calendar. 2) Member McGill reported on the April 16, 2007 California Special Districts Association, Contra Costa Chapter Meeting. Book 56 - Page 95 Board Minutes of April 19, 2007 3) Member Menesini presented a report on miscellaneous business meetings he attended. 4) Announcements a) Member McGill announced that he has requested a Capital Projects Committee Meeting to discuss the possible addition of an elevated reclaimed water tank relative to Integrated Regional Water Management Projects. 7. ENGINEERING: a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH DCM ENGINEERING IN THE AMOUNT OF $70,000 FOR THE DESIGN OF 2006 STORM DAMAGE REPAIR PROJECT, DISTRICT PROJECT 5981 General Manager James Kelly stated that the collection system was damaged in several areas during the winter of 2005-2006. The Board was notified of the damage at the March 2, 2006 Board Meeting and updated at the July 6, 2006 Board Meeting. Significant progress has been made in repairing several of the sites while additional sites need to be repaired. Associate Engineer Tom Godsey presented an update on 2006 storm damage stating that the December 31, 2005, storm event in Northern California was the largest 24-hour rainfall total since 1997. Four inches of rain were recorded at the treatment plant on December 31, 2005. Fifteen sites were identified with new or worsened soil conditions. The District’s response was to temporarily stabilize each site where possible. A geotechnical engineer has been out to every site and conducted evaluations. Six of the sites were repaired last year. The District will attempt to repair the remaining nine sites this year. Of these sites, four of the design repairs are included in the DCM Engineering contract. At the Board’s direction, staff will communicate with property owners regarding the status of the repairs to sewer lines on their property. It was moved by Member Menesini and seconded by Member McGill to authorizethe General Manager to execute a professional services agreement with DCM Engineering in the amount of $70,000 for the design of for of the 2006 Storm Damage Repair Project, District Project 5981. The agreement with DCM Engineering is for the design of four sites, Evergreen, Haciendas, Las Arabis, and Sessions. Motion passed by unanimous vote of the Board. Book 56 - Page 96 Board Minutes of Apri/19, 2007 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 9. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 10. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at 3: 13 p.m. /)~_d ~~u~J Jam;a1(....Nejedly C. ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: {;;Q-&-e~ ~- Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Book 56 - Page 97