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HomeMy WebLinkAboutAGENDA BACKUP 11-05-81 BOARD OF DIRECTORS NO. 1\-5~g POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE NoV. 5, 1981 SUBJECT AWARD OF CONTRACT AND AUTHORIZE $22,000.00 FOR DISTRICT PROJECT 3603 AT TREATMENT PLANT FOR MATERIAL CONTROL CENTER YARD IMPROVEMENTS TYPE OF ACTION AWARD CONTRACT AND AUTHORIZE FUNDS SUBMITTED BY Jay McCoy INITIATING DEPT.!DIV. Construction and Services Div. BACKGROUND: On October 15, 1981, the Board authorized staff to advertise for bids for subject project. Bids were received November 4, 1981 and summarized on the attached tabulation. Low bid was by Shands Construction Co. at $13,467.00, 82% of the Engineer's Estimate. A post bid-preconstruction cost estimate is attached. Total project cost at this estimate is $23,000.00. $1,000.00 has been previously authorized requiring $22,000.00 additional funds to complete the project. RECOMMENDATION: Award contract to Shands Construction Co., and authorize $22,000.00 for project completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM CLW POST BID - PRECONSTRUCTlON ESTIMATE OF COSTS FOR DISTRICT SEWERING PROJECT 3603 ITEM AMOUNT % CONST. CONTRACT ITEM DESCRIPTION TOTAL 1. . $ 13,467.00 100% Construction Contract (As Bid) . 2. . $ 5,000.00 37% Estimated Construction Contingencies 3. Estimated Construction Incidentals to Project Completion Survey. . $ Inspection . $ Engineering . $ o 1,300.00 'ill.00 Total Estimated Construction Incidentals $ 1,833.00 14% .$ 4. o o Street Resurfacing or Seal Coat . $ 5. Total Estimate Required to Complete Project . $20,100.00 151% 6. Pre Bid Expenditures Survey, Engineering, Printing, Advertising Specia I Services Right-ot-Way Acquisition. .$2,700.00 .$ 0 .$ 0 7. Total Preconstruct ion Incidentals (as ot 10-30-81) . . $2,700.00 $ 2,700.00 20% 8. Total Estimated Project Cost . $ 23,000.00 171% (Items 5 & 7) 9. Funds Previously Authorized . $ 1,000.00 10. Total Additional Funds Required to Complete Project. . $ 22,000.00 (Item 8 minus Item 9) 2050-8-78 r Cerl'~tral ~ontra CtOlsta S,an~~ary Dis'trict BOARD OF DiRECTORS NO. IV. BIDS & AWARDS 2 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29, 1981 SUBJECT APPROVAL OF ALLIS CHALMERS AS THE LOWEST RESPONSIBLE BIDDER FOR BID REQUEST TP-4-8182, 15,000 POUND FORK LI FT TYPE OF ACTION Award of Contract SUBMITTED BY Robert A. Baker INITIATING DEPT./DIV. Plant Operations Department ISSUE: The District has advertised and requested bids for a new 15,000 pound, diesel powered fork 1 ift; Bid Request TP-4-8182. Background: An Equipment Budget Request for the acquisition of a 15,000 pound capacity fork lift was approved by the Board of Directors, May 28, 1981, for a cost not to exceed $46,700. Bids were directly solicited from four suppl iers and was also formally advertised. There were four responses to the bid; one from Eaton Yale for $40,899, one from Clark Lift for $42,500.96, one from All is Chalmers for $39,422.04, and one from Buehrer for $46,119.25. The Purchasing and Materials Division has determined that Allis Chalmers is the lowest responsible bidder. The Allis Chalmers Company meets the criteria of the Bid Request at a cost of $39,422.04. Recommendation: Acceptance of the Allis Chalmers Company bid as the lowest responsible bidder. REVIEWED AND RECOMMENDED FOR BOARD ACTION RJD , - - . . ~ . . ~ ~ :), ~ ~ t--... ':$;\'. ~O~ ~. 'tl ~ 'I ... ^ ~ I ~ ~'K ~~h:. t'\~ ~~'. J\~. . . ".. ~ . ~ ' k::- ~ ~ - ~ Pi S I~ I . . I: '!' ~ ~~ .... :-- _ o"-'~; _ :;t cL" 0.. ~ j I,'l ~.c \~~ ""i' t::: . \: ~ ~ o ~'. ~ ~ R ~;:. ~ I g z C f- - ~~ ~~ ~ ~ R.,;' ~ g........u VoJ ~F ~ ~ ~ ~ ~ !O ~~w~.::::::. ~ . ~ % ~ ~ I-- ~t ~ lh W ~~ ~~ ~ ~..o ~'D l:t =i .,~ ~ ~ t; ~ ~t 17-> ~ ~ ~ ~ J <J . t.. I:)~\~~~;;~ ~ ~ K I~ ~. ~ ..,- -. .. c;- t ~~~~\ ~ ~.~~~ .~~~~0!: . . . 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I~~~ ~v~: '{ I- ~ti Vol r-~! ~ ~ a . ~ .~ z c J: CD .. ~...:-l~ 1-."., !il !i -t:.. ~ =t ....... - \ n..N .-.1 ~ ~ ... ~ , I~ li) ~ .., ~ )\~~~~:il!it-o ~a .:t ~hi~....~~- ~ ~~ ~ ~~ ~ ~ , ~ ~ . . ~ -~ V' ~~ ~=t ..... !!~ n~ ...,- October 27, 1981 MEMORANDUM TO: Ken Laverty, Purchasing and Materials Officer FROM: Pat O'Connor, Senior Buyer SUBJECT: TP-4-8182 Bids were formally opened October 21, 1981 at 2:30 P.M. for the Diesel Fork Lift. Four suppliers responded as follows: NAME BID AMOUNT EXCEPTIONS 1 . Eaton-Yale $40,899.00 Terms (Net on Invoice) 2. Clarklift $42,500.96 Terms (Net 10) Warranty (6 Mo.) Delivery (None Stated) 3. All is Chalmers $39,422.0lt Warranty (6 Mo. all, 1 yr. Major) 4. Buehrer $46,119.25 Warranty (6 Mo.) All 4 suppliers took exception to terms and warranty as put forth in the Bid Package. Although there are exceptions, it is felt that the warranties, as proposed, constitute the standard for the industry. I therefore recommend that the most satisfactory bid is from Allis Chalmers and that the award be made to Allis Chalmers. I am submitting the complete Bid Packages and tabulation sheet to you for your consideration, and with your recommendation to the:.Honorable Board of Directors, that ~~e~~~:~::rs. PO/nb Patrick O'Connor Senior Buyer l j BOARD OF DIRECTORS R POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29, 1981 SUBJECT ACCEPT GRANT DEED FROM CONTRA COSTA COUNTY FOR 15 FOOT STRIP OF LAND ADJOINING DISTRICT TREATMENT PLANT PROPERTY. JOB 3000 PARCEL 3 TYPE OF ACTION RIGHT OF WAY SUBMITTED BY Jay S. McCoy I~ITIATING DEPT./D1V.S . D'" ~onstructlon ~ ervlces IVISlon ISSUE: This District needs the subject 15 foot strip of land as part of the driveway leading to the future District Administration Building Parking Lot. BACKGROUND: On September 17, 1981 the District Board of Directors granted an easement to the County over District property which adjoins the subject 151 strip of land. This Grant of Easement was in trade for the subject Grant Deed. RECOMMENDATION: Approval, accept Grant Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM e.W CLW Central Contra itary BOARD OF DIRECTORS NO. v. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29 1981 SUBJECT EXECUTE CONTRACT AND GRANT OF EASEMENT FOR SEWER CROSSING THE CONTRA COSTA CANAL - WALNUT CREEK AREA - JOB 2695 PARCEL 10 RIGHT OF WAY TYPE OF ACTION SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Construction and Services Division ISSUE: An 18-inch sewer main must cross the Contra Costa Canal as part of Job 2695. An easement must be granted by the United States of America to permit the construction of the sewer Main crossing. BACKGROUND~ The District has accepted and executed similar easements from the U.S.A. in the past. This document contains their usual provisions which protect the nghts of the U.S.A. and hold the District responsible for maintenance and any damages which may occur as a result of District use of the easement. This District has paid a $200 processing fee as full consideration for granting the subject easement. RECOMMENDATION: Pass a resolution authorizing execution of "Contract and Grant of Easement", execute saia document in triplicate and order its return for execution by the U.S.A. and the Contra Costa County Water District. (Easement to be accepted after the fully executed document is returned to this District. REVIEWED AND RECOMMENDED FOR BOARD ACTION ':.~CLW JJC Contra Sanitary BOARD OF DIRECTORS NO. V. CONSENT CALENDAR POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29, 1981 SUBJECT QUITCLAIM A PORTION OF SEWER EASEMENT, JOB 2979 PARCEL 1, WALNUT CREEK AREA TYPE OF ACTION RIGHT OF WAY Jay S. McCoy INITIATING DEPT.!DIV. Construction and Services Division SUBMITTED BY ISSUE: The District has been requested to quitclaim a portion of an existing sewer easement located within Parcels A & C of Book 96 of Parcel Maps, page 21. BACKGROUND: The sewer main intended to be installed in the subject easement has been re-designed to the northwest. A replacement ease- ment in the new location has been granted to this District. Therefore, the subject easement is no longer required. RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION TING DEPT.!DIV. ,/ /bLr JSM ~~ CL\>/ Central Contra Costa Sanitary District BOARD OF DIRECTORS NO.V. CONSENT CALENDAR POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer SUBJECT QUITCLAIM A PORTION OF SEWER EASEMENT, JOB 3576, WALNUT CREEK AREA. DATE October 29, 1981 TYPE OF ACTION RIGHT OF WAY SUBMITTED BY Jay S. McCo INITIATING DEPT./DIV. Construction and Services Division ISSUE: The District has been requested to quitclaim a portion of an existing sewer easement located within Parcel B of Book 92 of Parcel Maps, page 28. BACKGROUND: District staff has determined that the subject easement is not required for District purposes. The parcel of land which was intended to be served by this easement will now be served by a 4-inch side sewer. RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ INIT ;2 JJL;' JSM ~ CL Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 5 11 /5/81 VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT POSITION PAPER SUBMITTED BY October 2 TYPE OF ACTION 81 INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 78 ANNEXATION Jay S. McCoy INITIATING DEPT./DIV. Construction and Services Division ISSUE: The above areas are part of a large backlog of properties that have petitioned the District for annexation over the past two years. BACKGROUND: The Local Agency Formation Commission (LAFC) has requested that the District submit no more than 10 separate areas under anyone proceeding to avoid over-loading their schedule. Jhis is the fifth group of 10 parcels to be sent to LAFC for procesiing. LAFC has indi- cated that they may add adjoining unannexed parcels to the separate areas we submit, to eliminate islands or straighten boundary lines. RECOMMENDATION: Pass a Resolution of Application for the annexation of properties to CCCSD under District Annexation 78. REVIEWED AND RECOMMENDED FOR BOARD ACTION ING DfP;';:DJv. y-/I /IM--;r JSM c~ CLW Pa rce No. 5 6 7 P.A.# & Area 80-23 w. C. 2 80-17 A 1 amo 3 80-19 Alamo 4 80-18 Alamo 80-21 Alamo 80-16 Danv. None Alamo DISTRICT ANNEXATION NO. 78 Tabulation of Parcels Owner Address Parcel No. & Acreage R.J. Harelson P.O. Box 23204 Pleasant Hill, CA 94523 139-051-001 (2.78 Ac.) Richard E. Levitt 134 Clear Creek Ct. Martinez, CA 94553 192-011-042 (2.9 Ac.) D. P . She 11 ooe 1449 Casa Vallecita Alamo, CA 94507 192-020-03 (0.45 Ac.) Robert L. Abegg 2136 Swan Lake Ct. Martinez, CA 94553 197-270-06 & 07 (2.39 Ac.) JRM Building Invest. c/o 31 Coachwood Terr Orinda, CA 94563 198-061-05 (.50 Ac.) Leo H. Sche 11 3377 Mt. Diablo Blvd. Lafayette, CA 94549 197-040-08 ( 3 . 19 Ac.) Allen J. Levyetux 5 Co rw i n Dr. Alamo, CA 198-131-23 (0.50 Ac.) I Date Approved by Board and Rema r ks Approved 8-4-80 "Notice of Exemption" by CCCSD Approved 6-2-80 "Negative Declaration" by County (89 P.M.36) Approved 6-27-80 'INotice of Exemption" by CCCSD Approved 6-13-80 "Negat i ve Dec 1 arat i onll by County Approved 7-10-80 "Negative Declaration" by County ~pproved 4-25-80 'Negative Declaration" by ~ounty (Sub. 5385) onnected 1-28-70 o Petition 'Not i ce of Exempt i on" by CCCSD Lead Agency CCCSD County CCCSD County County County CCCSD Page 1 of' 2 P.A.# Pa rce I & No. Area 8 80-24 Danv. 81-1 Danv. 9 80-27 Danv. 80-28 Danv. 10 80-S Danv. DISTRICT ANNEXATION NO. 78 Owner Address Parcel No. & Acreaqe D.A. Smi th 55 Oak Ct. Danvi Ile~ CA 216-090-007 ( 0 . 4 S Ac.) John J. Ramos 120 Entrada Mesa Danville~ CA 94526 216-101-08 (.37 Ac.) Mark Le Clere Blackhawk Rd. Danville~ CA 215-020-002 (I . I 0 Ac.) Albert Breitweiser Blackhawk Rd. Danville~ CA 2IS-020-001 ( I . 20 Ac.) Wm. D. Brandt c/o Jerome Magee P.O. Box 11073 Oakland~ CA 94611 215-030-06 (1.103 Ac.) Tabulation of Parcels (Continued) Date Approved by Board and Rema rks Approved 8-4-80 IINegative Declaration" by County Approved 3-5-81 I'Negative Declaration" by County (Sub. 5983) Approved 8-28-80 "Negat i ve Dec I a rat i on" by County (M.S. 183-79) Approved 8-28-80 "Negative Declaration" by County (M.S. 89-79) Approved 3-6-80 I'Notice of Exemption" by CCCSD (S P.M. 23) Lead Aqency County County County County CCCSD Page 2 of 2 <J D Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. V. CONSENT CALEND 6 11 5 81 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29, 1981 SUBJECT CONFIRM IIAMENDED ASSESSMENT DIAGRAWI AND AUTHORIZE RECORDING OF SAID DIAGRAM. (L.I.D. 54-3-4-2). TYPE OF ACTION APPORTIONMENT OF L.I .D. BOND SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Construction & Services Division ISSUE: Assessors Parcel Number 264-040-002 will be split into three parcels by Parcel Map (M.S.154-78). The property owners have requested that the existing Local Improvement District bond be apportioned to the three new parcels. BACKGROUND: This parcel was originally assessed for 4 building sites, with one site as a full unit, two sites as t unit~each and one site as i, un it. Staff has recommended and the owners have agreed that the bond be apportioned as indicated in the recommendation below. RECOMMENDATION: Assessment Diagram to be amended as follows: Original Assessment Number Amended Assess- Amount ment No. Apportioned Amount Area 54-3-4-2 $8,267.50 54-3-4-3 -4 -5 $1,207.50 (i,) Orinda 3,530.00 (Full) 3,530.00 (Full) REVIEWED AND RECOMMENDED FOR BOARD ACT/ON ~~ CL D Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 7 11 /5/81 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 23, 1981 SUBJECT APPROVE AGREEMENT WITH EAST BAY REGIONAL PARK DISTRICT AND AUTHORIZE THE BOARD PRESIDENT AND SECRETARY TO SIGN TYPE OF ACTION APPROVAL AND AUTHORIZE SUBMITTED BY Jay S. McCoy INITIATING DEPT.!DIV. Construction and Services ISSUE: It is necessary to enter into an agreement with East Bay Regional Park District (EBRPD) to permit them to use a portion of the Moraga pump station for the next phase of the Lafayette-Moraga t ra i 1. BACKGROUND: EBRPD and this District have an agreement for use of CCCSD land along the former Sacramento Northern Railroad property through Lafayette. EBRPD ts planning to extend their existing Lafayette-Moraga trail southwesterly through the Town of Moraga. A portion of the proposed trail is designed to be located across the northwest corner of the Moraga pump station property (see attached map). Staff has reviewed the Park District proposal and has determined this District's requirements. 'A new agreement has been prepared based on the existing agreement with changes to reflect higher liability and property damage insurance limits and the inclusion of items related to the new trail. District Counsel has reviewed the agreement and has approved it. RECOMMENDATION: Approve the agreement with East Bay Regional Park District and authorize the Board President and Secretary to sign. REVIEWED AND RECOMMENDED FOR BOARD ACTION C~ CLW Central Con"lra Costa Sanitary District BOARD OF DIRECTORS NO. v. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 22, 1981 TYPE OF ACTION SUBJECT ADOPT NEW CLASS DESCRIPTION FOR SENIOR CIVIL INSPECTOR PERSONNEL Jay S. McCoy INITIATING DEPT./DIV. Construction and Services SUBMITTED BY ISSUE: A position of Senior Civil Inspector is warranted with respect to the inspection of work at the treatment plant. BACKGROUND: Presently, there are two Senior Construction Inspectors assigned to the Construction and Services Division. The two Senior Inspectors are assigned to the collection system inspection function. With the increased activity at the treatment plant, it has been de- termined that it is appropriate to transfer a Senior Construction Inspector from the collection system function to the treatment plant function. Since the duties at the plant will be more broad and more complex, it is appropriate to write a new class description for a position of Senior Civil Inspector (attached). Jim Stevens is now a Senior Construction Inspector. He is in the · process of retiring and it is planned to transfer his vacated position. It is also planned to fill the newly titled Senior Civil Inspector position by competitive examination. RECOMMENDATION: Adopt a new class description for Senior Civil Inspector. Attachment e~ CLW ~~BK R BOARD ACTION PM r ... ....... I c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. ~DMINlflR~TsYE POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE November 2, 1981 SUBJECT ADOPTION OF NEW FORMAT FOR BOARD MEETING AGENDA AND APPROVAL OF STATEMENT TO APPEAR AT TOP OF AGENDA TYPE OF ACTION ADOPTION & APPROVAL SUBMITTED BY Paul Morsen, Administrative Dept. Mgr. INITIATING DEPT./DIV. Administrative BACKGROUN): In recent months, the Board of Directors has, at its regular meetings, been confronted with numerous matters not on the meeting agenda and for which the Board has received no material for review prior to the meeting. In addition, the presentation of these matters have not allowed the opportunity for staff review, research and recommen- dation as is the case with other items calendared for Board deliberation. If matters which originate outside of District Board or staff are first directed to the Secretary at least one week in advance of a Board Meeting, they can be distributed to appropriate staff personnel or District Counsel for research, possible review with the applicant, appropriate action (including placement on a future agenda) or recommendation to the Board. After being placed on a Board agenda, the applicant could be notified in advance of the date, time and place of the meeting at which such matters would be considered. RECOMMENDA nON: It is recommended that: 1. The agenda format be changed by resolution as attached. 2. A statement be typed at the top of each Board Meeting Agenda reading as follows: "In order to give the Board and staff sufficient time to gather all available facts, members of the public wishing to discuss or present a matter(s) other than at a Public Hearing, are requested to present the subject in writing to the Secretary of the Board at least one week prior to a regular Board Meeting date". 3. It is further recommended that cards such as the attached sample should be prepared for use at public hearings held by the Board of Directors. Those members of the public submitting cards will be heard first; others wishing to speak will then be recognized by the chair. REVIEWED AND RECOMMENDED FOR BOARD ACTION ..- A I !i~.~'=-'~j ';r'"1"~ii ,"F'o......~;1-.....~ .<f't> '~':"~~ ~'-'~""'~';'.=l""'V ~~~'h"'~-1""~r I "<JdI_.I~....ol "......:.1 ~~J"'."'J ~ .~<:_"'J..-.;.. ":l:~..,j;J;""",,, ~ ..-:.1........1 :J...,,,, PUBLIC HEARING REQUEST TO BE HEARD Hearing Subject Name ---------------------- Address -------------------- Persons wishing to be heard at a particular Public Hearing shall, prior to being heard, complete one of these cards and present it to the Secretary of the Board for categorization and forwarding to the Chairman of the meeting. Speakers will be restricted to comments concerning the subject of the Hearing. ~~.:.:=:_t-:;,_::r:~~~..~-....~..___:_~~ .,..,.... A. LIt CentralAontra Costa SanitarA District BOARD OF DIRECTORS NO.VII. ENGINEERING POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 30, 1981 TYPE OF ACTION SUBJECT AUTHORIZE $40,000 FOR DISTRICT STAFF TO SELECT AND PROCURE FURNISHINGS AND EQUIPMENT FOR THE NEW DISTRIC OFFICE BUILDING (DSP 3608) AePRO'J.E FUNDS SUBMITTED BY John Larson INITIATING DEPT./DIV. Engineering Division BACKGROUND: The new office building is currently under construction. The previous authorization of funds for construction included some engineering time; however, the authorization did not include selection and procurement of furniture, carpeting, and equipment. The $40,000 authorization would cover the following staff activities. o Inventory, study, and procure furniture and equipment o Select and procure the telephone system, and o Select and procure the carpeting Future authorizations will be requested to cover purchasing the furni- ture and equipment. ~I RECOMMENDATION: Authorize $40,000 in sewer construction funds for District staff to select and procure furnishings and equipment for the new office building. REVIEWED AND RECOMMENDED FOR BOARD ACTION e~ CLW l r }I' a. .... 1 (((sD Central BOARD OF DIRECTORS NO. V 11. .I-IJ rNr~ 2. 11 /5/81 O T VIA: ROGER J. DOLAN POSITI N PAPER General Manager-Chief Engineer DATE November 3, 1981 SUBJECT TYPE OF ACTION PROJECT REPORT OF THE DISINFECTION AND ODOR CONTROL STUDY ACCEPT REPORT SUBMITTED BY I INITIATING DEPT./DIV. Jarred Miyamoto-Mills, Associate Eng~ Engineering Division BACKGROUND Liquid chlorine is currently employed at the treatment plant for effluent disinfection and for odor control. In August 1980, the District Staff recommended that a study be conducted to evaluate the risk of accident associated with the use of liquid chlorine and to evaluate alternatives to the use of liquid chlorine. The staff recommendation was based on concern that a major accident would impact a significant area around the treatment plant. The evaluation, conducted by Kennedy/Jenks Engineers, was initiated shortly after approval by the District Board. The evaluation made preliminary recommendations for interim actions to improve the safety of the existing chlorine and sulfur dioxide facilities. Work is currently in progress to complete the interim improvements project. In July 1981 the Board considered and accepted the evaluation and recom- mendations contained in the Draft Project Report for the Disinfection and Odor Control Study dated June 10,1981. Since that time, Kennedy/Jenks Engineers has finalized the evaluation and has submitted the Project Report for the Disinfection and Odor Control Study dated November 3,1981. The report is essentially the same as the draft previously accepted. The findings are repeated here for your information: 1. Although the probability of the correct wind conditions occurring is small, there could be some hazard to plant personnel and nearby residents if a large leak should occur. 2. The probability of a large leak occurring at the treatment plant is extremely low. 3. The risk of an accident that would cause injury or death to treatment plant personnel and/or the general public is very small. 4. The cost of alternatives to the use of liquid chlorine is extremely high. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. .... .... 1 5. The hazards associated with the use of liquid sulfur dioxide. while similar to those associated with liquid chlorine. pose a much lower threat to treatment plant personnel and/or the general public. 6. There are limited cost alternatives available to further reduce the risk associated with the use of liquid chlorine and liquid sulfur dioxide. Based on these findings. the Project Report recommends the following actions: 1. Continue the use of liquid chlorine for disinfection and odor control and continue the use of liquid sulfur dioxide for effluent detoxification. 2. Correct minor safety and operating problems associated with the chlorine system. 3. Improve security and correct safety and operating problems associated with the sulfur dioxide storage and metering facility. 4. Prepare a formal operation and maintenance manual for the chlorination and dechlorination systems. 5. Implement a more rigorous training program based on the contingency plan and the operation and maintenance manual. The estimated cost of implementing the recommendations is $420.000. RECOMMENDATION o Accept the final Project Report and major recommendations contained therein. REVIEWED AHD RECOMMEHDED FOR SOARD ACTIOH INITIATING OEPT./OIV, '-.,1 t....., JL e~ CLW l j ~ - . - October 27, 1981 MEMORANDUM TO: Ken laverty, Purchasing and Materials Officer FROM: Pat O'Connor, Senior Buyer SUBJECT: TP-4-8182 Bids were formally opened October 21, 1981 at 2:30 P.M. for the Diesel Fork Lift. Four suppliers responded as follows: NAME BID AMOUNT EXCEPTIONS l- Eaton-Yale $40,899.00 Terms (Net on Invoice) 2. C1ark1ift $42,500.96 Terms (Net 10) Warranty (6 Mo.) Delivery (None Stated) 3. Allis Chalmers $39,422.04 Warranty (6 Mo . a 11 , 1 yr. Major) 4. Buehrer $46,119.25 Warranty ( 6 Mo.) All 4 suppliers took exception to terms and warranty as put forth in the Bid Package. Although there are exceptions, it is felt that the warranties, as proposed, constitute the standard for the industry. I therefore recommend that the most satisfactory bid is from Allis Chalmers and that the award be made to Allis Chalmers. I am submitting the complete Bid Packages and tabulation sheet to you for your consideration, and with your recommendation to the: Honorable 80ard of Directors, that ~~e~~~:~::rs. PO/nb Patrick 0 I Connor Senior Buyer r ' ~ ~ ((sD Central BOARD OF DIRECTORS POSITION PIAp I VIA: ROGER J. DOLAN "" ER General Manager-Chief Engineer SUBJECT NO. VI I. ENGINEERING 1 ll/l;/Al OCt. 28, 1981 DATE APPROVAL OF AMENDMENT NO. 5 TO THE TASK A AGREEMENT WITH METCALF & EDDY TO INCREASE THE COST CEILING FOR DESIGN OF THE GRIT HANDLING S'YSTEM TO $106,188. TYPE OF ACTION AUTHORIZE CONTRACT AUTHORIZE FUNDS SUBMITTED BY INITIATING DEPT./DIV. Curtis Swanson, Associate Engineer Engineering Division BACKGROUND: Metcalf & Eddy (M&E) is under contract to provide professional engineering services for design of the grit handling system under Task A. The original amendment for design of the grit handl ing system was signed November 6, 1980. Since design was initiated, the scope of the project has changed significantly. The original design concept of an open air facility and grit discharge directly into movable containers has changed to one of intermediate grit storage and an enclosed facility. These changes were made because of operational flexibility, aesthetic, and odor control considerations. The design changes resulted in a greater engineering effort and higher costs. In addition, it was necessary to perform a soils and foundation investiga- tion for the grit handling facility. This investigation was not anticipated originally. The cost ceiling of our agreement must be increased to be able to complete design of the grit handling system. M&E has been continuing with design so as not to delay completion of this project. This amendment will increase the cost ceiling for the grit handling system design from $30,064 to $106,188 ($76,124 increase). The State Water Resources Control Board has determined that the work performed under this contract amendment will be eligible for Clean Water Grant funding. RECOMMENDATION Authorize the General Manager-Chief Engineer to sign Amendment No. 5 to the Task A Agreement with M&E to increase the cost ceiling to $106,188 for design of the grit handling system. Authorize the expenditure of sewer construction funds for this work. REVIEWED AND RECOMMENDED FOR BOARD ACTION Ip~CWS \J!H-JAL ~~ CL~ ,. GEN~~'fcH;'F ENG. ..4 .j~ .J A//_ Uf/l --- .. Cont BOARD OF DIRECTORS ~ I NO. VII. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE November 2 1981 TYPE OF ACTION SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO NEGOTI- ATE AND EXECUTE AMENDMENT NO. 5 TO THE JOHN CAROLLO ENGINEERS AGREEMENT FOR ENGINEERING SERVICES IN CONJUNC TION WITH THE DECHLORINATION PROJECT NO. 2 2 APPROVAL OF AMENDMENT SUBMITTED BY Jay McCoy INITIATING DEPT./DIV. Construction and Services ISSUE: An amendment to the Contract with John Carollo Engineers for presently required construction support services has not been executed. BACKGROUND: John Carollo Engineers designed the Dechlorination Project. Since the construction contract has been awarded, it is appropriate to amend the existing Carollo agreement to provide for construction support services. Money for these services ($31,000) was included in the authorization for the project when the Board made the award to D.W. Young Construction. RECOMMENDATION: Authorize the General Manager - Chief Engineer to negotiate and execute Amendment No.5 to the John Carollo Engineers agreement for engineering services provided that the cost of the amendment will not exceed the previously budgeted funds amounting to $31,000. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM ~~ CUI ~ .... I c((SD Central BOARD OF DIRECTORS NO'VII. ENGINEERING :b POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE November 3, 1981 SUBJECT AUTHORIZE THE EXPENDITURE OF $125,000 IN SEWER CONSTRUCTION FUNDS FOR THE DESIGN OF IMPROVEMENTS TO THE CHLORINATION AND SULFUR DIOXIDE FACILITIES TYPE OF ACTION AUTHORIZE FUNDS SUBMITTED BY Jarred Miyamoto-Mills, Assoc.Engr. INITIATING DEPT./DIV. Engineering Division BACKGROUND The Project Report for the Disinfection and Odor Control Study recommends specific actions to upgrade the chlorine and sulfur dioxide facilities. The cost estimate for designing improvements to these facilities and preparing an Operation and Maintenance Manual is $125,000, as summarized on the reverse side of this position paper. The consulting engineering firm of Kennedy/Jenks Engineers has submitted a proposal for this work to District staff. RECOMMENDATION . Authorize the General Manager/Chief Engineer to negotiate and execute contract Amendment with Kennedy/Jenks Engineers for the design of improvements to the chlorination and sulfur dioxide systems, preparation of an Operations and Maintenance Manual and related engineering services. . Authorize the expenditure of $125,000 in sewer construction funds for this work. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. 2.. JM2 0'- JAL t.~ CLW ..... .... Design of Improvements to the Chlorination and Sulfur Dioxide Systems COST ESTIMATE o Design improvements, assist District during bidding, coordinate with other consultants and related engineering services o Prepare an O&M manual o Administer and manage the consulting engineer's work o Review of plans, specifications and O&M manual by Plant Operations Department $90,000 25,000 7,500 2,500 Total: $125,000 INITIATING OEPT./OIV; REVIEWED AND RECOMMENDED FOR SOARD AcrlON GEN. MGR./CHIEF ENG. ..... .... Cont itary BOARD OF DIRECTORS NO. VI I. ENGINEERING 6 11 5 81 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT AUTHORIZE $20,000 FOR CCCSD SUPPORT EFFORT FOR THE GETTY LAND FILL GAS DELI VERY PI PELI NE PROJECT DISTRICT PROJECT 3469 ctober 30, 1981 TYPE OF ACTION APPROVE FUNDS SUBMITTED BY Jay McCoy INITIATING DEPT.!~IV. Construction and Services BACKGROUND: The Getty Agreement (Board Authorized 10-15-81) has been executed. The District will provide drawings, survey control and legal descriptions for Rights of Way for the proposed project. The cost of these services is estimated at $20,000.00 and will be reimbursed by Getty. RECOMMENDATION: Authorize $20,000 for District forces to provide required services for the Landfill Gas Delivery Pipeline Project (No. 3469). REVIEWED AND RECOMMENDED FOR BOARD ACTION UW C LvI ~ ..... BOARD OF DIRECTORS POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer NO. X.. REAL PROPERTY 1 11 5/81 DATE October 29, 1981 SUBJECT EXTEND AGREEMENT WITH CONTRA COSTA COUNTY FOR SHARING OF FUTURE TAX INCREMENTS. TYPE OF ACT ION EXTEND AGREEMENT SUBMITTED BY Jay S. t1cCoy INITIATING DEPT./DIV. Construction and Services Di ISSUE: The current agreement with the County on sharing of future tax increments expired on October 31, 1981. BACKGROUND: In April of this year, an interim agreement was reached with the County for sharing of future tax increments. Included in the agreement was an expiration date of October 31, 1981. The District and County staffs have agreed that it is appropriate to extend the interim agreement for six months. During the next six months, the processing of the backlog ~f annexations will be complete. RECOMMENDATION: Extend the existing agreement with Contra Costa County on sharing of future tax increments until April 30, 1981. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~W CLW c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. X. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 14, 1981 SUBJECT AUTHORIZATION FOR $625 FOR ATTENDANCE BY M. HUSAIN AT A CONSTRUCTION CONTRACT LITIGATION SEMINAR TYPE OF ACTION SEMINAR AUTHORIZATION Edwin J. Anderson INITIATING DEPT./DIV. Engineering/Construction SUBMITTED BY ISSUE: It would be advantageous for District to have M. Husain attend the Construction Claims Seminar in Berkeley, California, to become more familiar with methods and techniques for handling construction disputes and claims. BACKGROUND: M. Husain is the Contract Administrator for the $4.6 million Headquarters Office Building, and he will assist with other construction projects. Proper techniques and methods for handling construction disputes and claims can be learned at this seminar and applied to current construction projects to help District avoid costly future litigation. A copy of the seminar program is attached. RECOMMENDATION: Authorize $625 for M. Husain to attend the Construction Contract Litigation Seminar, November 9-11, 1981, in Berkeley, California. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~~ ((sD Central BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE 2 11 /5/81 10/28/81 SUBJECT AUTHORIZATION FOR JOYE KURASAKI OF THE ENGINEERING DIVISION TO ATTEND THE "ENGINEERING PROJECT MANAGEMENT II SEMINAR TYPE OF ACTION AUTHORIZE FUNDS SUBMITTED BY INITIATING DEPT./DIV. Joye Kurasaki, Associate Engineer Engineering Division BACKGROUND: The Engineering Division and its staff are responsible for a large number of concurrent projects. Joye Kurasaki is presently involved with the project management of the bulk of the Task A, Project Completion Items. This task will require effective project management over the next few years in order to provide for cost control and project scheduling. The Batelle Memorial Institute is presently offering a seminar entitled "Engineering Project Management." This seminar has been highly recom- mended by past attendees. Attendance at this seminar will provide valuable information on management techniques. A copy of the seminar brochure is attached for your information. The cost of the seminar is $575. which will be charged to the Engineering Divisionis budget for Employee Education. Since the cost is greater than $500, Board authorization is required. RECOMMENDATION: Authorize the expenditure of $575 from the Engineering Divisionis budget for Employee Education for Joye Kurasaki to attend the "Engineering Project Management" seminar. REVIEWED AND RECOMMENDED FOR BOARD ACTION JK vAL JL <:. ~CLW INITIATING DEPT./DIV. RECr::IVED !JuT 19 1981 ~ V MALCOLM PIRNIE, INC. CONSULTING ENVIRONMENTAL ENGINEERS October 14, 1981 Crosby, Heafey, Roach & May, P.C. Park Plaza Building 1939 Harrison Street Oakland, California 94612 Attention: Mr. Charles Denny, ESQ Re: Peterson - Simpson v. Central Costa County Sanitary District (Job No. 456-01-1 - Statement No.1) For Professional Services rendered in connection with the above-noted project through August 31, 1981 as per attached: Services to Date Less: Previously Billed $ 2,430.01 .00 Amount Due This Invoice $ 2.430.01 Central Contra Costa Sanitary District Ace. No. Amount -+-- \ -~TQ l..\ 60 .0 \ TJ -,- at::.! , t--.. . - '1- tJ Date Approved ~ 810 ate 2 CORPORATE PARK DRIVE . WHITE PLAINS. NEW YORK 10802 914.894.2100 ALBANY. NY COlUWBUS. OIl NE....ORT NEWS. VA IlOCHESTEIl. NY 61'451-78&4 .,.........lll53 '04-5*5511 71....64-7106 ~~~.AL 0 ~~~PMO.OH 0 ~~~~~.NY 0 ::r~~tO, TX BUFFALO. NY CUYAHOGA HTB.. OH ~AIWoAUB. NJ BLVEIl SPRING. 1010 11W2t-13<>> 2''''''.S830 201-64~ 301.517.5358 ClNCtNNATI. OM HOLLYWOOO. fL ~UoeLPHlA. PA wt-IrrE PlAINS-OfO, NY "~t-eaoe 305-823-it31 215-564-4172 .,..,*2100 ce..: MALPIANENG, NY . TELEX 13136C Approved November 2, 1981 MEMORANDUM TO: Roger J. Dolan, General Manager-Chief Engineer FROM: D. G. Niles, Deputy General Manager SUBJECT: MALCOLM PIRNIE, INC. INVOICE DATED OCTOBER 14, 1981 The attached invoice, Job No. 456-01-1 - Statement No. I, submitted by Malcolm Pirnie, Inc. is for professional services. This work was performed for Crosby, Heafey, Roach & May relative to the Peterson-Simpson 1 itigation, and payment is recommended by Crosby, Heafey, Roach & May. e, r) tli'"- DGN:jl Attach. D. G. Nil es Deputy General Manager