HomeMy WebLinkAboutAGENDA BACKUP 11-05-81
BOARD OF DIRECTORS
NO.
1\-5~g
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
NoV. 5, 1981
SUBJECT
AWARD OF CONTRACT AND AUTHORIZE $22,000.00 FOR
DISTRICT PROJECT 3603 AT TREATMENT PLANT FOR MATERIAL
CONTROL CENTER YARD IMPROVEMENTS
TYPE OF ACTION
AWARD CONTRACT AND
AUTHORIZE FUNDS
SUBMITTED BY
Jay McCoy
INITIATING DEPT.!DIV.
Construction and Services Div.
BACKGROUND: On October 15, 1981, the Board authorized staff to
advertise for bids for subject project. Bids were received November
4, 1981 and summarized on the attached tabulation. Low bid was by
Shands Construction Co. at $13,467.00, 82% of the Engineer's Estimate.
A post bid-preconstruction cost estimate is attached. Total project
cost at this estimate is $23,000.00. $1,000.00 has been previously
authorized requiring $22,000.00 additional funds to complete the
project.
RECOMMENDATION: Award contract to Shands Construction Co., and
authorize $22,000.00 for project completion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JSM
CLW
POST BID - PRECONSTRUCTlON ESTIMATE OF COSTS
FOR
DISTRICT SEWERING PROJECT 3603
ITEM AMOUNT
% CONST.
CONTRACT
ITEM DESCRIPTION
TOTAL
1.
. $ 13,467.00
100%
Construction Contract (As Bid) .
2.
. $ 5,000.00
37%
Estimated Construction Contingencies
3.
Estimated Construction Incidentals to Project Completion
Survey. . $
Inspection . $
Engineering . $
o
1,300.00
'ill.00
Total Estimated Construction Incidentals
$ 1,833.00
14%
.$
4.
o
o
Street Resurfacing or Seal Coat
. $
5.
Total Estimate Required to Complete Project
. $20,100.00
151%
6.
Pre Bid Expenditures
Survey, Engineering, Printing, Advertising
Specia I Services
Right-ot-Way Acquisition.
.$2,700.00
.$ 0
.$ 0
7. Total Preconstruct ion Incidentals (as ot 10-30-81) . . $2,700.00 $ 2,700.00 20%
8. Total Estimated Project Cost . $ 23,000.00 171%
(Items 5 & 7)
9. Funds Previously Authorized . $ 1,000.00
10. Total Additional Funds Required to Complete Project. . $ 22,000.00
(Item 8 minus Item 9)
2050-8-78
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Cerl'~tral ~ontra CtOlsta S,an~~ary Dis'trict
BOARD OF DiRECTORS
NO. IV. BIDS & AWARDS
2
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 29, 1981
SUBJECT
APPROVAL OF ALLIS CHALMERS AS THE LOWEST RESPONSIBLE
BIDDER FOR BID REQUEST TP-4-8182, 15,000 POUND FORK
LI FT
TYPE OF ACTION
Award of Contract
SUBMITTED BY
Robert A. Baker
INITIATING DEPT./DIV.
Plant Operations Department
ISSUE: The District has advertised and requested bids for a new 15,000 pound, diesel
powered fork 1 ift; Bid Request TP-4-8182.
Background: An Equipment Budget Request for the acquisition of a 15,000 pound capacity
fork lift was approved by the Board of Directors, May 28, 1981, for a cost not to
exceed $46,700. Bids were directly solicited from four suppl iers and was also formally
advertised. There were four responses to the bid; one from Eaton Yale for $40,899, one
from Clark Lift for $42,500.96, one from All is Chalmers for $39,422.04, and one from
Buehrer for $46,119.25. The Purchasing and Materials Division has determined that
Allis Chalmers is the lowest responsible bidder.
The Allis Chalmers Company meets the criteria of the Bid Request at a cost of
$39,422.04.
Recommendation: Acceptance of the Allis Chalmers Company bid as the lowest
responsible bidder.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RJD
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October 27, 1981
MEMORANDUM TO:
Ken Laverty, Purchasing and Materials Officer
FROM:
Pat O'Connor, Senior Buyer
SUBJECT:
TP-4-8182
Bids were formally opened October 21, 1981 at 2:30 P.M. for the
Diesel Fork Lift.
Four suppliers responded as follows:
NAME BID AMOUNT EXCEPTIONS
1 . Eaton-Yale $40,899.00 Terms (Net on Invoice)
2. Clarklift $42,500.96 Terms (Net 10) Warranty (6 Mo.)
Delivery (None Stated)
3. All is Chalmers $39,422.0lt Warranty (6 Mo. all, 1 yr. Major)
4. Buehrer $46,119.25 Warranty (6 Mo.)
All 4 suppliers took exception to terms and warranty as put forth
in the Bid Package.
Although there are exceptions, it is felt that the warranties, as
proposed, constitute the standard for the industry.
I therefore recommend that the most satisfactory bid is from Allis
Chalmers and that the award be made to Allis Chalmers.
I am submitting the complete Bid Packages and tabulation sheet to
you for your consideration, and with your recommendation to the:.Honorable
Board of Directors, that ~~e~~~:~::rs.
PO/nb Patrick O'Connor
Senior Buyer
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BOARD OF DIRECTORS
R
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 29, 1981
SUBJECT
ACCEPT GRANT DEED FROM CONTRA COSTA COUNTY FOR 15
FOOT STRIP OF LAND ADJOINING DISTRICT TREATMENT PLANT
PROPERTY. JOB 3000 PARCEL 3
TYPE OF ACTION
RIGHT OF WAY
SUBMITTED BY
Jay S. McCoy
I~ITIATING DEPT./D1V.S . D'"
~onstructlon ~ ervlces IVISlon
ISSUE: This District needs the subject 15 foot strip of land as part
of the driveway leading to the future District Administration Building
Parking Lot.
BACKGROUND: On September 17, 1981 the District Board of Directors
granted an easement to the County over District property which adjoins
the subject 151 strip of land. This Grant of Easement was in trade
for the subject Grant Deed.
RECOMMENDATION: Approval, accept Grant Deed and authorize its recording.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JSM
e.W CLW
Central Contra itary
BOARD OF DIRECTORS
NO. v.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 29 1981
SUBJECT
EXECUTE CONTRACT AND GRANT OF EASEMENT FOR SEWER
CROSSING THE CONTRA COSTA CANAL - WALNUT CREEK AREA -
JOB 2695 PARCEL 10 RIGHT OF WAY
TYPE OF ACTION
SUBMITTED BY
Jay S. McCoy
INITIATING DEPT./DIV.
Construction and Services Division
ISSUE: An 18-inch sewer main must cross the Contra Costa Canal as
part of Job 2695. An easement must be granted by the United States
of America to permit the construction of the sewer Main crossing.
BACKGROUND~ The District has accepted and executed similar easements
from the U.S.A. in the past. This document contains their usual
provisions which protect the nghts of the U.S.A. and hold the District
responsible for maintenance and any damages which may occur as a
result of District use of the easement. This District has paid a
$200 processing fee as full consideration for granting the subject
easement.
RECOMMENDATION: Pass a resolution authorizing execution of "Contract
and Grant of Easement", execute saia document in triplicate and order
its return for execution by the U.S.A. and the Contra Costa County
Water District. (Easement to be accepted after the fully executed
document is returned to this District.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
':.~CLW
JJC
Contra Sanitary
BOARD OF DIRECTORS
NO. V. CONSENT CALENDAR
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 29, 1981
SUBJECT
QUITCLAIM A PORTION OF SEWER EASEMENT, JOB 2979
PARCEL 1, WALNUT CREEK AREA
TYPE OF ACTION
RIGHT OF WAY
Jay S. McCoy
INITIATING DEPT.!DIV.
Construction and Services Division
SUBMITTED BY
ISSUE: The District has been requested to quitclaim a portion of an
existing sewer easement located within Parcels A & C of Book 96 of
Parcel Maps, page 21.
BACKGROUND: The sewer main intended to be installed in the subject
easement has been re-designed to the northwest. A replacement ease-
ment in the new location has been granted to this District. Therefore,
the subject easement is no longer required.
RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its
recording.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
TING DEPT.!DIV.
,/ /bLr JSM ~~ CL\>/
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.V. CONSENT CALENDAR
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
SUBJECT
QUITCLAIM A PORTION OF SEWER EASEMENT, JOB 3576,
WALNUT CREEK AREA.
DATE
October 29, 1981
TYPE OF ACTION
RIGHT OF WAY
SUBMITTED BY
Jay S. McCo
INITIATING DEPT./DIV.
Construction and Services Division
ISSUE: The District has been requested to quitclaim a portion of an
existing sewer easement located within Parcel B of Book 92 of Parcel
Maps, page 28.
BACKGROUND: District staff has determined that the subject easement
is not required for District purposes. The parcel of land which was
intended to be served by this easement will now be served by a
4-inch side sewer.
RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its
recording.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~
INIT ;2 JJL;' JSM
~ CL
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
5 11 /5/81
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
POSITION PAPER
SUBMITTED BY
October 2
TYPE OF ACTION
81
INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE
AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 78
ANNEXATION
Jay S. McCoy
INITIATING DEPT./DIV.
Construction and Services Division
ISSUE: The above areas are part of a large backlog of properties that
have petitioned the District for annexation over the past two years.
BACKGROUND: The Local Agency Formation Commission (LAFC) has requested
that the District submit no more than 10 separate areas under anyone
proceeding to avoid over-loading their schedule. Jhis is the fifth
group of 10 parcels to be sent to LAFC for procesiing. LAFC has indi-
cated that they may add adjoining unannexed parcels to the separate
areas we submit, to eliminate islands or straighten boundary lines.
RECOMMENDATION: Pass a Resolution of Application for the annexation
of properties to CCCSD under District Annexation 78.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ING DfP;';:DJv.
y-/I /IM--;r JSM
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Pa rce
No.
5
6
7
P.A.#
&
Area
80-23
w. C.
2
80-17
A 1 amo
3
80-19
Alamo
4
80-18
Alamo
80-21
Alamo
80-16
Danv.
None
Alamo
DISTRICT ANNEXATION NO. 78
Tabulation of Parcels
Owner
Address
Parcel No. & Acreage
R.J. Harelson
P.O. Box 23204
Pleasant Hill, CA 94523
139-051-001
(2.78 Ac.)
Richard E. Levitt
134 Clear Creek Ct.
Martinez, CA 94553
192-011-042
(2.9 Ac.)
D. P . She 11 ooe
1449 Casa Vallecita
Alamo, CA 94507
192-020-03
(0.45 Ac.)
Robert L. Abegg
2136 Swan Lake Ct.
Martinez, CA 94553
197-270-06 & 07
(2.39 Ac.)
JRM Building Invest.
c/o 31 Coachwood Terr
Orinda, CA 94563
198-061-05
(.50 Ac.)
Leo H. Sche 11
3377 Mt. Diablo Blvd.
Lafayette, CA 94549
197-040-08
( 3 . 19 Ac.)
Allen J. Levyetux
5 Co rw i n Dr.
Alamo, CA
198-131-23
(0.50 Ac.)
I
Date Approved by Board
and
Rema r ks
Approved 8-4-80
"Notice of Exemption" by CCCSD
Approved 6-2-80
"Negative Declaration" by
County (89 P.M.36)
Approved 6-27-80
'INotice of Exemption" by CCCSD
Approved 6-13-80
"Negat i ve Dec 1 arat i onll by
County
Approved 7-10-80
"Negative Declaration" by
County
~pproved 4-25-80
'Negative Declaration" by
~ounty (Sub. 5385)
onnected 1-28-70
o Petition
'Not i ce of Exempt i on" by CCCSD
Lead
Agency
CCCSD
County
CCCSD
County
County
County
CCCSD
Page 1 of' 2
P.A.#
Pa rce I &
No. Area
8 80-24
Danv.
81-1
Danv.
9
80-27
Danv.
80-28
Danv.
10
80-S
Danv.
DISTRICT ANNEXATION NO. 78
Owner
Address
Parcel No. & Acreaqe
D.A. Smi th
55 Oak Ct.
Danvi Ile~ CA
216-090-007
( 0 . 4 S Ac.)
John J. Ramos
120 Entrada Mesa
Danville~ CA 94526
216-101-08
(.37 Ac.)
Mark Le Clere
Blackhawk Rd.
Danville~ CA
215-020-002
(I . I 0 Ac.)
Albert Breitweiser
Blackhawk Rd.
Danville~ CA
2IS-020-001
( I . 20 Ac.)
Wm. D. Brandt
c/o Jerome Magee
P.O. Box 11073
Oakland~ CA 94611
215-030-06
(1.103 Ac.)
Tabulation of Parcels (Continued)
Date Approved by Board
and
Rema rks
Approved 8-4-80
IINegative Declaration" by
County
Approved 3-5-81
I'Negative Declaration" by
County (Sub. 5983)
Approved 8-28-80
"Negat i ve Dec I a rat i on" by
County (M.S. 183-79)
Approved 8-28-80
"Negative Declaration" by
County (M.S. 89-79)
Approved 3-6-80
I'Notice of Exemption" by
CCCSD (S P.M. 23)
Lead
Aqency
County
County
County
County
CCCSD
Page 2 of 2
<J
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. V. CONSENT CALEND
6 11 5 81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 29, 1981
SUBJECT
CONFIRM IIAMENDED ASSESSMENT DIAGRAWI AND AUTHORIZE
RECORDING OF SAID DIAGRAM. (L.I.D. 54-3-4-2).
TYPE OF ACTION
APPORTIONMENT OF L.I .D.
BOND
SUBMITTED BY
Jay S. McCoy
INITIATING DEPT./DIV.
Construction & Services Division
ISSUE: Assessors Parcel Number 264-040-002 will be split into three
parcels by Parcel Map (M.S.154-78). The property owners have requested
that the existing Local Improvement District bond be apportioned to
the three new parcels.
BACKGROUND: This parcel was originally assessed for 4 building sites,
with one site as a full unit, two sites as t unit~each and one site
as i, un it.
Staff has recommended and the owners have agreed that the bond be
apportioned as indicated in the recommendation below.
RECOMMENDATION: Assessment Diagram to be amended as follows:
Original
Assessment Number
Amended Assess-
Amount ment No.
Apportioned
Amount Area
54-3-4-2
$8,267.50 54-3-4-3
-4
-5
$1,207.50 (i,) Orinda
3,530.00 (Full)
3,530.00 (Full)
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
~~ CL
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
7 11 /5/81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 23, 1981
SUBJECT
APPROVE AGREEMENT WITH EAST BAY REGIONAL PARK
DISTRICT AND AUTHORIZE THE BOARD PRESIDENT AND
SECRETARY TO SIGN
TYPE OF ACTION
APPROVAL AND AUTHORIZE
SUBMITTED BY
Jay S. McCoy
INITIATING DEPT.!DIV.
Construction and Services
ISSUE: It is necessary to enter into an agreement with East Bay
Regional Park District (EBRPD) to permit them to use a portion of
the Moraga pump station for the next phase of the Lafayette-Moraga
t ra i 1.
BACKGROUND: EBRPD and this District have an agreement for use of
CCCSD land along the former Sacramento Northern Railroad property
through Lafayette. EBRPD ts planning to extend their existing
Lafayette-Moraga trail southwesterly through the Town of Moraga.
A portion of the proposed trail is designed to be located across
the northwest corner of the Moraga pump station property (see
attached map). Staff has reviewed the Park District proposal and
has determined this District's requirements.
'A new agreement has been prepared based on the existing agreement
with changes to reflect higher liability and property damage
insurance limits and the inclusion of items related to the new
trail. District Counsel has reviewed the agreement and has
approved it.
RECOMMENDATION: Approve the agreement with East Bay Regional Park
District and authorize the Board President and Secretary to sign.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
C~ CLW
Central Con"lra Costa Sanitary District
BOARD OF DIRECTORS
NO. v.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 22, 1981
TYPE OF ACTION
SUBJECT
ADOPT NEW CLASS DESCRIPTION FOR SENIOR CIVIL
INSPECTOR
PERSONNEL
Jay S. McCoy
INITIATING DEPT./DIV.
Construction and Services
SUBMITTED BY
ISSUE: A position of Senior Civil Inspector is warranted with respect
to the inspection of work at the treatment plant.
BACKGROUND: Presently, there are two Senior Construction Inspectors
assigned to the Construction and Services Division. The two Senior
Inspectors are assigned to the collection system inspection function.
With the increased activity at the treatment plant, it has been de-
termined that it is appropriate to transfer a Senior Construction
Inspector from the collection system function to the treatment plant
function. Since the duties at the plant will be more broad and more
complex, it is appropriate to write a new class description for a
position of Senior Civil Inspector (attached).
Jim Stevens is now a Senior Construction Inspector. He is in the
· process of retiring and it is planned to transfer his vacated position.
It is also planned to fill the newly titled Senior Civil Inspector
position by competitive examination.
RECOMMENDATION: Adopt a new class description for Senior Civil
Inspector.
Attachment
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R BOARD ACTION
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VI.
~DMINlflR~TsYE
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 2, 1981
SUBJECT
ADOPTION OF NEW FORMAT FOR BOARD MEETING AGENDA
AND APPROVAL OF STATEMENT TO APPEAR AT TOP OF
AGENDA
TYPE OF ACTION
ADOPTION & APPROVAL
SUBMITTED BY
Paul Morsen, Administrative Dept. Mgr.
INITIATING DEPT./DIV.
Administrative
BACKGROUN): In recent months, the Board of Directors has, at its regular meetings,
been confronted with numerous matters not on the meeting agenda and for which the Board
has received no material for review prior to the meeting. In addition, the presentation of
these matters have not allowed the opportunity for staff review, research and recommen-
dation as is the case with other items calendared for Board deliberation.
If matters which originate outside of District Board or staff are first directed to the
Secretary at least one week in advance of a Board Meeting, they can be distributed to
appropriate staff personnel or District Counsel for research, possible review with the
applicant, appropriate action (including placement on a future agenda) or recommendation
to the Board. After being placed on a Board agenda, the applicant could be notified in
advance of the date, time and place of the meeting at which such matters would be
considered.
RECOMMENDA nON: It is recommended that:
1. The agenda format be changed by resolution as attached.
2. A statement be typed at the top of each Board Meeting Agenda reading as
follows:
"In order to give the Board and staff sufficient time to gather all available
facts, members of the public wishing to discuss or present a matter(s) other
than at a Public Hearing, are requested to present the subject in writing to the
Secretary of the Board at least one week prior to a regular Board Meeting
date".
3. It is further recommended that cards such as the attached sample should be
prepared for use at public hearings held by the Board of Directors. Those
members of the public submitting cards will be heard first; others wishing to
speak will then be recognized by the chair.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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"<JdI_.I~....ol "......:.1 ~~J"'."'J ~ .~<:_"'J..-.;.. ":l:~..,j;J;""",,, ~ ..-:.1........1 :J...,,,,
PUBLIC HEARING
REQUEST TO BE HEARD
Hearing
Subject
Name
----------------------
Address
--------------------
Persons wishing to be heard at a particular Public Hearing shall,
prior to being heard, complete one of these cards and present it to
the Secretary of the Board for categorization and forwarding to
the Chairman of the meeting. Speakers will be restricted to
comments concerning the subject of the Hearing.
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CentralAontra Costa SanitarA District
BOARD OF DIRECTORS
NO.VII. ENGINEERING
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 30, 1981
TYPE OF ACTION
SUBJECT
AUTHORIZE $40,000 FOR DISTRICT STAFF TO SELECT AND
PROCURE FURNISHINGS AND EQUIPMENT FOR THE NEW DISTRIC
OFFICE BUILDING (DSP 3608)
AePRO'J.E FUNDS
SUBMITTED BY
John Larson
INITIATING DEPT./DIV.
Engineering Division
BACKGROUND: The new office building is currently under construction.
The previous authorization of funds for construction included some
engineering time; however, the authorization did not include selection
and procurement of furniture, carpeting, and equipment. The $40,000
authorization would cover the following staff activities.
o Inventory, study, and procure furniture and equipment
o Select and procure the telephone system, and
o Select and procure the carpeting
Future authorizations will be requested to cover purchasing the furni-
ture and equipment.
~I
RECOMMENDATION: Authorize $40,000 in sewer construction funds for
District staff to select and procure furnishings and equipment for
the new office building.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Central
BOARD OF DIRECTORS
NO. V 11.
.I-IJ rNr~
2.
11 /5/81
O T VIA: ROGER J. DOLAN
POSITI N PAPER General Manager-Chief Engineer
DATE
November 3, 1981
SUBJECT
TYPE OF ACTION
PROJECT REPORT OF THE DISINFECTION AND ODOR CONTROL
STUDY
ACCEPT REPORT
SUBMITTED BY I INITIATING DEPT./DIV.
Jarred Miyamoto-Mills, Associate Eng~ Engineering Division
BACKGROUND
Liquid chlorine is currently employed at the treatment plant for effluent
disinfection and for odor control. In August 1980, the District Staff
recommended that a study be conducted to evaluate the risk of accident
associated with the use of liquid chlorine and to evaluate alternatives
to the use of liquid chlorine. The staff recommendation was based on
concern that a major accident would impact a significant area around the
treatment plant.
The evaluation, conducted by Kennedy/Jenks Engineers, was initiated
shortly after approval by the District Board. The evaluation made
preliminary recommendations for interim actions to improve the safety of
the existing chlorine and sulfur dioxide facilities. Work is currently
in progress to complete the interim improvements project.
In July 1981 the Board considered and accepted the evaluation and recom-
mendations contained in the Draft Project Report for the Disinfection and
Odor Control Study dated June 10,1981.
Since that time, Kennedy/Jenks Engineers has finalized the evaluation and
has submitted the Project Report for the Disinfection and Odor Control
Study dated November 3,1981. The report is essentially the same as the
draft previously accepted. The findings are repeated here for your
information:
1. Although the probability of the correct wind conditions occurring is
small, there could be some hazard to plant personnel and nearby
residents if a large leak should occur.
2. The probability of a large leak occurring at the treatment plant is
extremely low.
3. The risk of an accident that would cause injury or death to treatment
plant personnel and/or the general public is very small.
4. The cost of alternatives to the use of liquid chlorine is extremely
high.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
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1
5. The hazards associated with the use of liquid sulfur dioxide. while
similar to those associated with liquid chlorine. pose a much lower
threat to treatment plant personnel and/or the general public.
6. There are limited cost alternatives available to further reduce the
risk associated with the use of liquid chlorine and liquid sulfur dioxide.
Based on these findings. the Project Report recommends the following actions:
1. Continue the use of liquid chlorine for disinfection and odor control
and continue the use of liquid sulfur dioxide for effluent detoxification.
2. Correct minor safety and operating problems associated with the chlorine
system.
3. Improve security and correct safety and operating problems associated
with the sulfur dioxide storage and metering facility.
4. Prepare a formal operation and maintenance manual for the chlorination
and dechlorination systems.
5. Implement a more rigorous training program based on the contingency plan
and the operation and maintenance manual.
The estimated cost of implementing the recommendations is $420.000.
RECOMMENDATION
o Accept the final Project Report and major recommendations contained
therein.
REVIEWED AHD RECOMMEHDED FOR SOARD ACTIOH
INITIATING OEPT./OIV,
'-.,1 t.....,
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October 27, 1981
MEMORANDUM TO:
Ken laverty, Purchasing and Materials Officer
FROM:
Pat O'Connor, Senior Buyer
SUBJECT:
TP-4-8182
Bids were formally opened October 21, 1981 at 2:30 P.M. for the
Diesel Fork Lift.
Four suppliers responded as follows:
NAME BID AMOUNT EXCEPTIONS
l- Eaton-Yale $40,899.00 Terms (Net on Invoice)
2. C1ark1ift $42,500.96 Terms (Net 10) Warranty (6 Mo.)
Delivery (None Stated)
3. Allis Chalmers $39,422.04 Warranty (6 Mo . a 11 , 1 yr. Major)
4. Buehrer $46,119.25 Warranty ( 6 Mo.)
All 4 suppliers took exception to terms and warranty as put forth
in the Bid Package.
Although there are exceptions, it is felt that the warranties, as
proposed, constitute the standard for the industry.
I therefore recommend that the most satisfactory bid is from Allis
Chalmers and that the award be made to Allis Chalmers.
I am submitting the complete Bid Packages and tabulation sheet to
you for your consideration, and with your recommendation to the: Honorable
80ard of Directors, that ~~e~~~:~::rs.
PO/nb Patrick 0 I Connor
Senior Buyer
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((sD
Central
BOARD OF DIRECTORS
POSITION PIAp I VIA: ROGER J. DOLAN
"" ER General Manager-Chief Engineer
SUBJECT
NO. VI I. ENGINEERING
1 ll/l;/Al
OCt. 28, 1981
DATE
APPROVAL OF AMENDMENT NO. 5 TO THE TASK A AGREEMENT
WITH METCALF & EDDY TO INCREASE THE COST CEILING FOR
DESIGN OF THE GRIT HANDLING S'YSTEM TO $106,188.
TYPE OF ACTION
AUTHORIZE CONTRACT
AUTHORIZE FUNDS
SUBMITTED BY INITIATING DEPT./DIV.
Curtis Swanson, Associate Engineer Engineering Division
BACKGROUND:
Metcalf & Eddy (M&E) is under contract to provide professional engineering
services for design of the grit handling system under Task A. The original
amendment for design of the grit handl ing system was signed November 6,
1980.
Since design was initiated, the scope of the project has changed significantly.
The original design concept of an open air facility and grit discharge
directly into movable containers has changed to one of intermediate grit
storage and an enclosed facility. These changes were made because of
operational flexibility, aesthetic, and odor control considerations. The
design changes resulted in a greater engineering effort and higher costs.
In addition, it was necessary to perform a soils and foundation investiga-
tion for the grit handling facility. This investigation was not anticipated
originally.
The cost ceiling of our agreement must be increased to be able to complete
design of the grit handling system. M&E has been continuing with design so
as not to delay completion of this project.
This amendment will increase the cost ceiling for the grit handling
system design from $30,064 to $106,188 ($76,124 increase).
The State Water Resources Control Board has determined that the work
performed under this contract amendment will be eligible for Clean Water
Grant funding.
RECOMMENDATION
Authorize the General Manager-Chief Engineer to sign Amendment No. 5 to
the Task A Agreement with M&E to increase the cost ceiling to $106,188
for design of the grit handling system. Authorize the expenditure of
sewer construction funds for this work.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Ip~CWS \J!H-JAL ~~ CL~
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GEN~~'fcH;'F ENG.
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BOARD OF DIRECTORS
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NO. VII.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 2 1981
TYPE OF ACTION
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO NEGOTI-
ATE AND EXECUTE AMENDMENT NO. 5 TO THE JOHN CAROLLO
ENGINEERS AGREEMENT FOR ENGINEERING SERVICES IN CONJUNC
TION WITH THE DECHLORINATION PROJECT NO. 2 2
APPROVAL OF AMENDMENT
SUBMITTED BY
Jay McCoy
INITIATING DEPT./DIV.
Construction and Services
ISSUE: An amendment to the Contract with John Carollo Engineers for
presently required construction support services has not been executed.
BACKGROUND: John Carollo Engineers designed the Dechlorination Project.
Since the construction contract has been awarded, it is appropriate to
amend the existing Carollo agreement to provide for construction support
services. Money for these services ($31,000) was included in the
authorization for the project when the Board made the award to D.W. Young
Construction.
RECOMMENDATION: Authorize the General Manager - Chief Engineer to
negotiate and execute Amendment No.5 to the John Carollo Engineers
agreement for engineering services provided that the cost of the amendment
will not exceed the previously budgeted funds amounting to $31,000.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JSM
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c((SD
Central
BOARD OF DIRECTORS
NO'VII. ENGINEERING
:b
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 3, 1981
SUBJECT
AUTHORIZE THE EXPENDITURE OF $125,000 IN SEWER
CONSTRUCTION FUNDS FOR THE DESIGN OF IMPROVEMENTS TO
THE CHLORINATION AND SULFUR DIOXIDE FACILITIES
TYPE OF ACTION
AUTHORIZE FUNDS
SUBMITTED BY
Jarred Miyamoto-Mills, Assoc.Engr.
INITIATING DEPT./DIV.
Engineering Division
BACKGROUND
The Project Report for the Disinfection and Odor Control Study recommends
specific actions to upgrade the chlorine and sulfur dioxide facilities.
The cost estimate for designing improvements to these facilities and
preparing an Operation and Maintenance Manual is $125,000, as summarized
on the reverse side of this position paper.
The consulting engineering firm of Kennedy/Jenks Engineers has submitted
a proposal for this work to District staff.
RECOMMENDATION
. Authorize the General Manager/Chief Engineer to negotiate and execute
contract Amendment with Kennedy/Jenks Engineers for the design of
improvements to the chlorination and sulfur dioxide systems,
preparation of an Operations and Maintenance Manual and related
engineering services.
. Authorize the expenditure of $125,000 in sewer construction funds
for this work.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
2.. JM2 0'- JAL t.~ CLW
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Design of Improvements to the Chlorination and Sulfur Dioxide
Systems
COST ESTIMATE
o Design improvements, assist District during
bidding, coordinate with other consultants
and related engineering services
o Prepare an O&M manual
o Administer and manage the consulting
engineer's work
o Review of plans, specifications and O&M
manual by Plant Operations Department
$90,000
25,000
7,500
2,500
Total: $125,000
INITIATING OEPT./OIV;
REVIEWED AND RECOMMENDED FOR SOARD AcrlON
GEN. MGR./CHIEF ENG.
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Cont itary
BOARD OF DIRECTORS
NO. VI I.
ENGINEERING
6 11 5 81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
AUTHORIZE $20,000 FOR CCCSD SUPPORT EFFORT FOR THE
GETTY LAND FILL GAS DELI VERY PI PELI NE PROJECT
DISTRICT PROJECT 3469
ctober 30, 1981
TYPE OF ACTION
APPROVE FUNDS
SUBMITTED BY
Jay McCoy
INITIATING DEPT.!~IV.
Construction and Services
BACKGROUND: The Getty Agreement (Board Authorized 10-15-81) has been
executed. The District will provide drawings, survey control and
legal descriptions for Rights of Way for the proposed project. The
cost of these services is estimated at $20,000.00 and will be reimbursed
by Getty.
RECOMMENDATION: Authorize $20,000 for District forces to provide
required services for the Landfill Gas Delivery Pipeline Project
(No. 3469).
REVIEWED AND RECOMMENDED FOR BOARD ACTION
UW C LvI
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BOARD OF DIRECTORS
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
NO. X.. REAL PROPERTY
1 11 5/81
DATE
October 29, 1981
SUBJECT
EXTEND AGREEMENT WITH CONTRA COSTA COUNTY FOR
SHARING OF FUTURE TAX INCREMENTS.
TYPE OF ACT ION
EXTEND AGREEMENT
SUBMITTED BY
Jay S. t1cCoy
INITIATING DEPT./DIV.
Construction and Services Di
ISSUE: The current agreement with the County on sharing of future
tax increments expired on October 31, 1981.
BACKGROUND: In April of this year, an interim agreement was reached
with the County for sharing of future tax increments. Included in
the agreement was an expiration date of October 31, 1981. The District
and County staffs have agreed that it is appropriate to extend the
interim agreement for six months. During the next six months, the
processing of the backlog ~f annexations will be complete.
RECOMMENDATION: Extend the existing agreement with Contra Costa
County on sharing of future tax increments until April 30, 1981.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~W CLW
c((SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. X.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 14, 1981
SUBJECT
AUTHORIZATION FOR $625 FOR ATTENDANCE BY M. HUSAIN AT A
CONSTRUCTION CONTRACT LITIGATION SEMINAR
TYPE OF ACTION
SEMINAR AUTHORIZATION
Edwin J. Anderson
INITIATING DEPT./DIV.
Engineering/Construction
SUBMITTED BY
ISSUE: It would be advantageous for District to have M. Husain attend the
Construction Claims Seminar in Berkeley, California, to become more familiar
with methods and techniques for handling construction disputes and claims.
BACKGROUND: M. Husain is the Contract Administrator for the $4.6 million
Headquarters Office Building, and he will assist with other construction
projects. Proper techniques and methods for handling construction disputes
and claims can be learned at this seminar and applied to current construction
projects to help District avoid costly future litigation.
A copy of the seminar program is attached.
RECOMMENDATION: Authorize $625 for M. Husain to attend the Construction
Contract Litigation Seminar, November 9-11, 1981, in Berkeley, California.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~~
((sD
Central
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
2 11 /5/81
10/28/81
SUBJECT
AUTHORIZATION FOR JOYE KURASAKI OF THE ENGINEERING
DIVISION TO ATTEND THE "ENGINEERING PROJECT
MANAGEMENT II SEMINAR
TYPE OF ACTION
AUTHORIZE FUNDS
SUBMITTED BY INITIATING DEPT./DIV.
Joye Kurasaki, Associate Engineer Engineering Division
BACKGROUND:
The Engineering Division and its staff are responsible for a large
number of concurrent projects. Joye Kurasaki is presently involved
with the project management of the bulk of the Task A, Project
Completion Items. This task will require effective project management
over the next few years in order to provide for cost control and
project scheduling.
The Batelle Memorial Institute is presently offering a seminar entitled
"Engineering Project Management." This seminar has been highly recom-
mended by past attendees. Attendance at this seminar will provide
valuable information on management techniques. A copy of the seminar
brochure is attached for your information.
The cost of the seminar is $575. which will be charged to the Engineering
Divisionis budget for Employee Education.
Since the cost is greater than $500, Board authorization is required.
RECOMMENDATION:
Authorize the expenditure of $575 from the Engineering Divisionis budget
for Employee Education for Joye Kurasaki to attend the "Engineering
Project Management" seminar.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JK vAL JL <:. ~CLW
INITIATING DEPT./DIV.
RECr::IVED
!JuT 19 1981
~
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MALCOLM PIRNIE, INC.
CONSULTING ENVIRONMENTAL ENGINEERS
October 14, 1981
Crosby, Heafey, Roach & May, P.C.
Park Plaza Building
1939 Harrison Street
Oakland, California 94612
Attention: Mr. Charles Denny, ESQ
Re: Peterson - Simpson v. Central Costa County
Sanitary District
(Job No. 456-01-1 - Statement No.1)
For Professional Services rendered
in connection with the above-noted
project through August 31, 1981
as per attached:
Services to Date
Less: Previously Billed
$ 2,430.01
.00
Amount Due This Invoice
$ 2.430.01
Central Contra Costa
Sanitary District
Ace. No.
Amount
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Date
Approved
~ 810 ate
2 CORPORATE PARK DRIVE . WHITE PLAINS. NEW YORK 10802 914.894.2100
ALBANY. NY COlUWBUS. OIl NE....ORT NEWS. VA IlOCHESTEIl. NY
61'451-78&4 .,.........lll53 '04-5*5511 71....64-7106
~~~.AL 0 ~~~PMO.OH 0 ~~~~~.NY 0 ::r~~tO, TX
BUFFALO. NY CUYAHOGA HTB.. OH ~AIWoAUB. NJ BLVEIl SPRING. 1010
11W2t-13<>> 2''''''.S830 201-64~ 301.517.5358
ClNCtNNATI. OM HOLLYWOOO. fL ~UoeLPHlA. PA wt-IrrE PlAINS-OfO, NY
"~t-eaoe 305-823-it31 215-564-4172 .,..,*2100
ce..: MALPIANENG, NY . TELEX 13136C
Approved
November 2, 1981
MEMORANDUM TO: Roger J. Dolan, General Manager-Chief Engineer
FROM: D. G. Niles, Deputy General Manager
SUBJECT: MALCOLM PIRNIE, INC. INVOICE DATED OCTOBER 14, 1981
The attached invoice, Job No. 456-01-1 - Statement No. I,
submitted by Malcolm Pirnie, Inc. is for professional services.
This work was performed for Crosby, Heafey, Roach & May
relative to the Peterson-Simpson 1 itigation, and payment is
recommended by Crosby, Heafey, Roach & May.
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DGN:jl
Attach.
D. G. Nil es
Deputy General Manager