The URL can be used to link to this page

Home My WebLink AboutAGENDA BACKUP 07-15-82 I Contra Costa Sanitary District BOARD OF DIRECTORS NO. IV. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT HOLD HEARINGS REGARDING THE COLLECTION OF 1982-1983 ENVIRONMENTAL QUALITY CHARGES AND DELINQUENT SEWER SERVICE CHARGES ON THE TAX ROLL Jul 81982 TYPE OF ACTION HOLD PUBLIC HEARINGS Jay S. McCoy INITIATING DEPT./DIV. Construction and Services Division SUBMITTED BY ISSUE: It is necessary to hold public hearings on the matter of placing charges on the tax roll. BACKGROUND: In past years, the District has held two separate hearings on the subject matters to allow the public to speak to the proprosed actions. One hearing has dealt, with the collection of Environmental Quality Charges on the tax roll. The other hearing has dealt with the collection of delinquent sewer service charges on the tax roll. To be in strict compliance with the law, there will be two separate hearings this year. The hearings are being held on the same night and this one position paper covers the two hearings. EQ CHARGES Environmental Quality (EQ) Charges have been collected on the County tax roll since their inception in 1976. Collection on the roll provides the most economical and effective means for the District to bill and collect the majority of its 90,000 plus accounts. The alter- nate of direct billing would be an unwarranted expense. The law requires that the District hold a public hearing each year before EQ Charges can be placed on the tax roll. In past years there have been no protests filed on this subject and it is anticipated that it will not be controversial this year. DELINQUENT SERVICE CHARGES In addition to the use of the tax roll for collection of charges, the District bills certain property owners directly. During 1981-82 fiscal year, two owners did not pay District charges which were billed directly to them. Information regarding the delinquent accounts is contained on the attached report. Staff proposes to have these delinquent charges collected on the County tax roll. To do this, it is necessary to hold a public hearing. Notice of this publ ic hearing has been published in the newspaper. The two del inquent charges should be placed on the tax roll unless there are valid protests. REVIEWED AND RECOMMENDED FOR BOARD ACTION C!.:r~ CLW RECOMMENDATION: After the respective hearings 1. Authorize the collection of the 1982-1983 Environmental Quality Charges on "the County Tax roll. 2. Adopt a resolution overruling protests and adopting the attached report pursuant to Section 5473, Health and Safety Code for collection of~1981-1982 service charges . on the County tax roll. 2 REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. -".,. ""'-'" "-'-'~^---""'-----'-~'--~---'""'--"-'~"- -.- ~" ~ 1'\-: r. ~.- ~;:: \' ] C. DEll ri:)U~NT A COUNT jne follDh'ing list of o\\'ners are delinquent in pcYi1ient of p:^evlD'Jsly invoiced sewer service charges for their resp~ctively listed properties: 0UriL)' ell-mer & hodress h^o;:;erty Delinquent r . I Balance Penalty Total Due ,'-\00 ress "-------"- 4107 Happy Valley $198.00 10% $217.80 Rd. , Lafayette (1979-80, 1980-81 ) Same $105.00 10% $115.50 (1980-81) Total $333.30 .L~5.esscrs fjo. 247-010-013-8 John & Evelyn Barsell 4111 Happy Valley Rd Lafayette, CA 94549 266-270-013-3 Richard & Lisbeth Hacker 88 Sunnyside Ln Orinda, CA 94563 Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. V. BIDS POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT AWARD OF CONTRACT FOR DISTRICT PROJECT NO.3 3 - 19 2 STORM DAMAGE REPAIR TO EX (30"_X 1618) - LINCOLN AVE/ CARMEL CT., WALNUT CREEK 13, 1982 AWARD CONTRACT AND AUTHORIZE FUNDS SUBMITTED BY INITIATING DEPT./DIV. Jarred Miyamoto-Mills Engineering Division BACKGROUND: On April 15, 1982 the Board of Directors authorized funds for engineering design of storm damage repairs to the collection system. The first of several projects will be ,the repair of the 30-inch trunk parallel in Walnut Creek. Erosion caused the pipe to be exposed and displaced. Plans and specifications for the project (DP 3636): 1982 Storm Damage Repair to Ex (30"-X1618) Lincoln Ave/Carmel Ct., Walnut Creek were completed and advertisements inviting submission of sealed bids were placed on July 2, 1982. On July 13, 1982 sealed bids were received and opened. District staff is now reviewing the bids and will recommend award of the contract or rejection of bids at the July 15, 1982 meeting. The Engineering Division has estimated the contract cost of the work at $40,700.00. REVIEWED AND RECOMMENDED FOR BOARD ACTION JM2 ~L JL CL\-I INITIATING DEPT./DIV. COST BREAKDOWN GEOLOGIC AND GEOTECHNICAL ENGINEERING SERVICES July 1982 1. MORAGA TRUNK SEWER Geology Services Engineering/Office $3000 4000 $7000 I I. OUTFALL SEWER THRUST BLOCKS Field Exploration Lab Testing Engineering/Office $ 6500 300 5000 $11800 o C -f -n )> r- r- -f :I: :0 C 00 -f OJ r- o o " 00 c -c eN 0) eN ~ 00:0.... mm~c :E ""0 I\) ..... m :!:: 00 u :0 :0 -f eN 3:0 0) ~~~ )> 0 I\) C>)> )>~ -f)> :oC> Cm z " -- . c;S:! ~ -~ -;::] - r-::3 <T' .- ~ ~ Z G" ~ ~ <T' F::::J (""> '--- ,....-- lS\ <::. ~ ~ f'::l (\" ~ __lIT' -7;;:;;;) I~~ 1f2/Z: ~Q 1~170 July 15s 1982 r II --- I~I~ -------- ~ 9 r- ~-n~ z: ~-z: <:. :z:.c::::: <T"' ~~~ ~ gCJ~ _fT" \S' 0s- --\. C? = c::. = ~ AW f>J1.D '"' a C) . - ~~ c-::> = rd:5>~ z=:. ~ ~ s:;:: r-J - Z. F:::. .Q~"<2 ~ = \ c> .. -4 ~6"-.S\-~ , \" <S' ..;s\~~ ~ . \ ~ ~ ~~ z::. ~~~ :::'\ ~~ ~ C3 .... ~ ~ ~ ~ 1 ~ ~ ~ '-'Sl ~ ~ EO> ~ -;-3 ~ ~ ~ ..s> ~ ~ G ~ .- ~ ~ ~ ($:I f"') ~ - C> . ~ , ~ \ ~ ~ .J;::. ~ ~ " ~ 0 c.. c... m c: n - '< ~ -I 01 ... en ~ CO -I (X) . I\) -I C en Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. '7- POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 15, 1982 TYPE OF ACT ION SUBJECT REPORT OF B I OS RECE I VED FOR 0 I STR I CT PROJECT NO. 3636: 1981-1982 STORM DAMAGE REPAIR OF EX(30"-X1618) LINCOLN AVE/CARMEL CT., WALNUT CREEK RECEIVE REPORT AND DEFER ACTION SUBMITTED BY INITIATING DEPT./DIV. Jarred Miyamoto-Mills Engineering Division ISSUE: The Board of Directors must award a contract or reject proposals within 30 days of the opening of sealed bids. BACKGROUND: On April 15, 1982 the Board of Directors authorized funds for engineering design of storm damage repairs to the collection system. The first of several projects will be the repair of the 30-inch trunk parallel in Walnut Creek. Erosion caused the pipe to be exposed and displaced. Plans and specifications for the project (DP 3636): 1982 Storm Damage Repai r to Ex (30"-X1618) Lincoln Ave/Carmel Ct., Walnut Creek were completed and advertisements invitfng submission of sealed bids were placed on July 2, 1982. On July 13, 1982 sealed bids were received and opened. Three bids were submitted ranging from $38,870.00 to $54,640.00 (see attached tabulation). The apparent low bidder was: Kenneth Barker, General Engineering Contractor of Alamo, California. The Engineer's Estimate was $40,790.00. The California Department of Fish and Game has notified District staff that work may not proceed until its requirements have been incorporated into the project (see attached letter). To date staff has been unsuccessful in obtaining the Fish and Game requirements. Since these requirements may impact the work, it is inapproprfate to award a contract until further information is received. RECOMMENDATION: Defer action on award of a contract for District Project No. 3636: 1981-1982 Storm Damage Repair of Ex (30"-XI618) - Lincoln Ave/ Carmel Ct., Walnut Creek pending receipt of further information from the California Department of Fish and Game. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. _~.z JM2 JL ~MC CLW . . / CENTRA.... CONTRA COSTA SnNITARY D'ISTRICT JOB DISTRICT PROJECT 3636 LOCATION 1I ~ICOLN AVE/CARMEL CT. WALNUT CREEK DATE July 13, 1982 ENGR. EST $40.700.00 BIDDER " NAME BID PRICE ADDRESS PHONE 'I. ,Kenneth Barker, P.O. Box 425 Alamo, CA 94507' $38,870.00 415 - 820-3006 2. R.A. Ag u i a r 1790 Ell is St. #36 $39,980.00 Concord, CA 94520 415 - 827-2320 3. D. Cahill, Inc. .' 391 Arbor Ct. ", $54,~640. 00 Benicia, CA 94510 707 - 746-0460 . " , JOB CHKD.BY BY__ DATE SHEET NO. DATE___ OF ~ -- --.-. -'-'.;:!""..~.o.;.: ",~",:_'~;-.:ir';:-;::,:::--"_~_",_":~-"__-,,,,,,,,_~_,~.. ---:..._____.:..o.;..~~-,.. . "',.... ......~...,.~.:.~... "":',~_'''_''''''_''_:''-'_ Jot; ~~b Sb STATE OF CALIFORNIA-RESOURCES AGENCY EDMUND G. BROWN JR., Governor DEPARTMENT OF FISH AND GAME Post Office Box 47 Yountville, CA " ;94599 (707) 944-4460 '\. ~ 'U · William W. Gregory Central Contra Costa Saru tary D ist. 1250 Springbrook Rd. Walnut Creek, CA 94596 I I. Notification No. 111-976-82 Date Received 7/2/82 " 1.1 , I' , ili Timber Harvest No. na 'I '1 We have received your notification of proposed operations on' Walnut Creek of Contra Costa County Your proposed operation has been given Notification Number 111-976-82 ,and has been assigned to a departmental representative who will contact you soon. . Under provisions of the Fish and Game Code, you may not begin work on your proposed project until the Department has conducted an inspection and it:f? recommendations (or if an agreement cannot be reached, the decision of an arbitration panel) have been incorporated into your project. .. These 'provisions of the Fish and Game Code are intended to protect and conserve California's fish and wildlife resources. , I If you have any questions regarding this notification, please contact Ms. Kaye Schol, Environmental Services Secretary, telephone (707) 944-4492. Sincerely, ~~-t= Brian Hunter Regional Manager Region 3 c<<S Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. CONSENT CAL. 5 2 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE ,I u I y 8, 1982 SUBJECT EXECUTE COMMON USE AGREEMENT WITH COUNTY FOR SEWER EASEMENT ENCROACHMENT INTO AN EXISTING STORM DRAINAGE EASEMENT. ORINDA AREA JOB 146 TYPE OF ACTION Execute Common Use Agreement SUBMITTED BY INITIATING DEPT./DIV. Dennis Hall Associate En ineer Construction and Services Division ISSUE: Three easements were recently granted to this District. The new easements all I ie within a prior existing County storm drainage easement which was dedicated on a parcel map (79 P.M. 15). BACKGROUND: The new sewer easements are required to provide sewer service to Parcels A, B, C and D of said Parcel May (79 PM 15). The subject Ilagreementll will permit public sewer facilities to be installed and main- tained within the County's rights therein. RECOMMENDATION: Approval. Execute document and forward to County for their execution and recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. j.QJ e..~ CL\.J DH <C<S Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 3 7/15/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 8, 1982 SUBJECT QUITCLAIM A PORTION OF SEWER EASEMENT, JOB 1883, PARCEL 1, WALNUT CREEK AREA TYPE OF ACTION Execute Quitclaim of Easement SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT./DIV. Construction and Services Division ISSUE: The District has been requested to quitclaim a portion of an existing sewer easement located within Lots 3 and 9 of Subdivision 5553. BACKGROUND: The subject easement was created in 1970. The property which this easement crosses was recently subdivided and the easement is within the buildable portion of the above Lots 3 and 9. A replacement easement has been granted and a new sewer main has been installed. Therefore, the subject easement is no longer requi red. RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. INITIATING DEPT./DIV. ~IV DH REVIEWED AND RECOMMENDED FOR BOARD ACTION ~4!JSM ~~ CLW Central Contra Costa Sanitary District BOARD OF DIRECTORS ( NO. VI. CON ENT CAL. 4 7/15/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE J u 1 y 8, 1982 SUBJECT EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH FERNANDO SACDALAN, ET UX, JOB 2781, PARCEL 1, WALNUT CREEK AREA TYPE OF ACTION Execute Reia 1 Property Agreement SUBMITTED BY Dennis Hall Associate En ineer INITIATING DEPT./DIV. Construction and Services Division ISSUE: The property owners wish to construct a carport which will encroach over a portion of a District easement. BACKGROUND: Staff has determined that the improvements do not interfere iwith the present use of our sewer, however, if it should become an interference, ~he agreement requires the property owner to remove the structure within 30 days of no~ice to do so. RECOMMENDATION: Approval, execute "Agreementll and authorize its recordi~g. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. iJ.*" DH ~JSM C!.~ CLW D Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 5 7/15/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 8, 1982 SUBJECT AUTHORIZATION FOR P.A. 11 MARTINEZ AREA TO BE TO THE DISTRICT TYPE OF ACTION 82-10 (WALNUT CREEK AREA) AND P.A. 82- AUTHORIZATION INCLUDED I N A FUTURE FORt1AL ANNEXAT ION Annexat ion SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT.!DIV. Construction and Services Division Parcel No. Area Owner Address Parcel No. & Acreage Remarks 82-10 W.C. James M. Locodo, et ux 136 Las Juntas Way Walnut Creek,CA 148-141-023 1/2 Acre Existing house, failing septic system - District to prepare "Notice. of Exemption". CCCSD 82-11 Mtz. Thomas E. Dotson 4530 Pleasant Hill Rd. E. Martinez, CA 94553 162-190-26 0.25 Acre Existing house, failing septic system - District to prepare "Not i ce of Exempt i onll. CCCSD RECOMMENDATION Authorize P.A. 82-10 and P.A. 82-11 to be included in a future formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.!DIV. DH ti~ f/I11JSM ~.:e.W CLW Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 6 7/15/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE June 30, 1982 SUBJECT INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 80 TYPE OF ACTION INITIATE ANNEXATION D.A. 80 Jay S. McCoy INITIATING DEPT./DIV. Construction and Services Division SUBMITTED BY ISSUE: The above areas are part of a large backlog of prop- erties that have petitioned the District for annexation over the past two years. Now that there is an agreement with the County to share tax revenues. these parcels can be processed for formal annexation. BACKGROUND: The Local Agency Formation Commission (LAFC) has requested that the District submit no more than 10 separate areas under anyone proceeding to avoid over-loading their schedule. The subject areas are generally located in Martinez, Lafayette, Walnut Creek, Danville and San Ramon. This is the seventh group of 10 parcels to be sent to LAFC for processing. LAFC has indicated that they may add ad- joining unannexed parcels to the separate areas we submit, to eliminate islands or straighten boundary lines. RECOMMENDATION: Pass a Resolution of Application for the annexation of properties to CCCSD under District Annexation 80. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~CL Parcel No. 1 2 3. 4 5. 6. P.A. # & Area 81-17 Mtz. 81-16 Mtz. 80-41 Laf. 81-25 w.c. 82-1 W.C. 80-42 & 81-14 W.C. DISTRICT ANNEXATION NO. 80 Tabulation of Parcels Owner Address Parcel No. & Acreaoe G.K. Leptien, etal. 3855 Alhambra Ave. Martinez, CA 94553 370-280-026 thru 029 1.03 AC. Clyde R. King 4849 Pleasant ~ill Rd. East Martinez, CA 162-150-001 6.73 Ac. Robert L. Bridges 3972 Happy Valley Rd. Lafayette, CA 94549 365-230-004 20 Ac. The FRC Company 1078 Carol Lane Lafayette, CA 94549 139-071-003 0.78 Ac. Harley W. J. King, et ux 2161 Vgnacio Valley Rd. #10C Walnut Creek, CA 94598 138-100-006 2.26 Ac. C.J. Kasper 285 La Casa Via Walnut Creek, CA 140-140-05 (1.96 Ac) Drema E. Kasper 2121 Vgnacio Valley Rd. Walnut Creek, CA 140-140-10 & 14 2.86 Ac. Date Approved by Board and Lead Remarks Aaencv Aug. 6, 1981 - NegatiVE Mtz. Declaration by City of Martinez July 2, 1981 - Negative Mtz. Declaration by City of Martinez Nov. 6, 1980 - District CCCSD to prepare "Notice of Exemption". Oct. 1, 1981 - District CCCSD to prepare "Notice of Exemption" Jan. 7, 1982 - District to CCCSD prepare "Notice of Exemption" Nov. 20, 1980 & June 18, 1981 District to prepare "Not i ce of Exempt i onll CCCSD Parcel No. 7 8 9 10 P.A. # & Area 81-19 W.C. 81-3 W.C. 81-2 Danv. 81-13 San Ram. DISTRICT ANNEXATION NO. 80 Tabulation of Parcels Owner Address Parcel No. & Acreage P.W. Graves III Brodia Way Walnut Creek, CA 140-210-001 3.37 Ac. Ma r 1 in R. Head 888 Tra i 1 sEnd Walnut Creek, CA 138-141-001 7.0 Ac Harold W. Smith Co. 2076 Mt. Diablo Blvd. Walnut Creek, CA 194-060-04 11 3. 96 Ac. Vesco Properties 1941 San Ramon Valley Blvd., San Ramon, CA 210-020-021 10.44 Ac. Date Approved by Board and Rema rks Aug. 6, 1981 - Negative Declaration by County (M. S. 13-80). March 5, 1981 - Negative Declaration by County (M.S. 128-77) March 5, 1981 - Negative Declaration by County Subd. 5607 June 18, 1981 - E. I . R. by County Lead Agency County County County County <C<SD Central Cont Costa Sanitary District BOARD OF DIRECTORS NO. VII. ADMINISTRATIVE POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 9, 1982 TYPE OF ACTION SUBJECT APPOINTMENT OF AUDITORS FOR THE EXAMINATION OF THE 1981-1982 FINANCIAL STATEMENTS APPO I NT AUD ITORS SUBMITTED BY Walter N. Funasaki INITIATING DEPT./DIV. Accounting Division ISSUE: Appointment of the auditing firm to perform the annual examination of the District's financial statements and accounts for the fiscal year ended June 30, 1982 is required at this time. BACKGROUND: The firm of Laventhol & Horwath, Certified Public Accountants, has performed the annual examination of the District's financial statements for the 1978-1979, 1979-1980, and 1980-1981 fiscal years. The scope of the auditors~ work has included the preparation of the Annual Report of Financial Transactions to the State Controller's Office which is required to be filed by September 30. The auditors' maximum fee for each fiscal year subsequent to 1978-1979 is contractually established based on the fee for 1978-1979 of $7,250 increased by an inflation factor. The maximum fee for the 1981-1982 audit is $11,400. District staff recommends that the Board of Directors follow the practice of rotating auditors every three to four years. Because of the demands of the Financial Management Information System conversion at this time, it is considered preferable to retain the present auditors for 198'1-1982 to fOl'1estall the additional involvement by the Accounting staff which would be required with a new auditing firm less famil iar with the District's operations, accounting systems and financial records. The appointment of Laventhol and Horwath will also insure completion of the report to the State Controller's Office by the required due date. RECOMMENDATION: Appoint Laventhol & Horwath as the District's auditors to perform the examination of the financial statements for the fiscal year ended June 30, 1982. REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT71NG DEPT./DIV. . t1~a:..--t:.J G. WNF Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 1 7/15/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 13, 1982 SUBJECT AUTHORIZE EXECUTION OF CONTRACTS WITH WOODWARD-CLYDE CONSULTANTS FOR GEOTECHNICAL ENGINEERING SERVICES TOTALING $18,800. TYPE OF ACTION AUTHORIZE EXECUTION OF CONTRACTS Jarred Miyamoto-Mills INITIATING DEPT./DIV. Engineering Division SUBMITTED BY BACKGROUND: Geotechnical engineering services are required on the Moraga Trunk Sewer Storm Damage project and the Outfall Thrust Block project. See the attached schedule for status of these projects. MORAGA TRUNK SEWER PROJECT Creek bed erosion caused a landslide during the severe storm of January 1982 which damaged a portion of the Moraga Trunk Sewer adjacent to Las Trampas Creek at Wallabi Ct. in Moraga. CSO Department has taken all necessary measures required to keep the trunk in service. In April 1982 the Board of Directors authorized funds for design of permanent repair of the system. Included in that authorization were funds for retention of a geotechnical engineering consultant. The consultant will make a geologic/ geotechnical field reconnaisance of the site, review available aerial photo stereo pairs and review data files for similar sites in the area in order to identify the extent of potential ground movement and instability of the site. The consultant will develop and report recommendations and criteria for remedial work from this data. A cost ceiling of $7,000 is appropriate for the consultant's work. (See attached cost breakdown). OUTFALL THRUST BLOCKS PROJECT In February 1982 the Board of Directors authorized funds for design of Outfall Thrust Blocks. Included in that authorization were funds for retention of a geotechnical consultant. Preliminary Engineering has been completed, however, soils information is required to proceed with final design. The consultant will perform six exploratory borings, soil sampling and laboratory testing. Based on the results of these tests the consultant will develop and report recommendations for: (1) the type of thrust blocks to be used, (2) load bearing capacity of soils, (3) esti- mated settlements, (4) potential construction problems and (5) shoring design criteria. A cost ceil ing of $11,800 is appropriate for the consultantls work. (See attached cost breakdown). RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute contracts with Woodward-Clyde Consultants for Geotechnical Engineering Services not to exceed $18,800. Attachment REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI~~T./DIV. V-C# JM2 '=.1L JL CLW cc<S Central Contra Costa Sanitary District BOARD OF DIRECTORS NOiX. BUDGET & FINANCE POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE June 28, 1982 SUBJECT TYPE OF ACTION REQUEST $55,226 IN ADDITIONAL CAPITAL FUNDS FOR OVER- EXPENDED PROJECTS AS OF JUNE 30, 1982. AUTHORIZE CAPITAL FUNDS SUBMITTED BY Walter N. Funasaki INITIATING DEpT./DIV. Accounting Division ISSUE: Capital projects which are overexpended as of June 30, 1982 require supplemental funds to be authorized by the Board of Directors. BACKGROUND: A review of capital projects as of June 30, 1982 has been performed to determine those projects for which expenditures exceed the funding authoriza- tion. A summary of these projects which indicates the authorized amount, expenditures as of May 31, 1982, excess expenditures anticipated as of June 30, 1982, supplemental funds required, the project status and an explanation for the overexpenditure of each project is presented in an attachment to this position paper. RECOMMENDATION: Authorize additional funds in the amount of $55,226 for the overexpended capital projects identified in this position paper. REVIEWED AND RECOMMENDED FOR BOARD ACTION MJ ~~~. ceo ~l- Attachment I ENGINEERING Phosphorus Removal Pilot Study A minor overexpenditure of $68 over the $209,000 authorized was incurred for this completed project. Treatment Plant Fuel Modifications The original authorization of $15,000 was intended to modify the Treatment Plant natural gas and L.P. gas systems to provide reliable operation. Modifications to the influent pump engine and engine generator fuel systems were completed at a cost of $7,500. The modifications have proven successful. Several leaks developed due to corrosion in the natural gas system and this account was used to start design of the corrosion protection system with the intent that an additional authorization would fo 11 ow. At this time, construction is complete and the corrosion protection system is working. No new leaks have developed. All of the design, construction management, performance testing, and grants management has been charged to this account causing the $13,508 overrun. The reason for proceeding in this manner was to expedite the work so as not to impact the work of the new office building contractor. Line M Martinez Watershed The original authorization of $2,600 in April 1976 was intended to cover ongoing engineering studies on capacity and facility requirements. During the last six years the $2,600 was used in routine planning activities. A $787 overrun exists at this time due to a recent evaluation of a gravity flow option. An additional authorization of $1,000 would cover the overrun and provide minimal funds to start the forthcoming watershed plan update. Manager > c 0 ....., ....., ....., ....., c c c c ....., 0) 0) 0) 0) ro E E E E c J:: J:: J:: J:: Ul ro U u U U 0) ro ro ro ro u 0.. ....., ....., ....., ....., C X ....., ....., ....., ....., ro UJ <! <! <! <! ro ..c -0 Ul Ul 0) Ul Ul -0 ....., 0) 0) C U Ul 0) 0) L 0) 0) 0) 0) 0) L 0) 0) ::J ....., ....., 01 ....., ....., ....., ....., ....., 01 0.. ., ....., 0) 0) 0 0) 0) 0) 0) 0) 0 X 0 ro L L 0) L ....., 0.. 0.. Q.. 0..0..0..0.. 0.. Q.. C Q..Vl E E E E E E E ::J 0 0 c 0 0 0 0 0 c uu- uu uu u 0) J:: ....., J:: ....., ro -0 c 0) COCO 0 r--. LJ'"\ r--. 0 0"'\ N \..0 3: 0 Ul -!oJ \..000 ~~OO ...::t \..0 N -0 Ul LJ'"\O CO 0"'\ O"'\...::t CO r--. N -0 ....., C 0) 0) ::J ::J CV"\ ~ CV"\ ~ LJ'"\ r--. L.n Ul -0 LL 0- N LJ'"\ 0 -0 0) <f)- <f)- <! a:: u 0) L 0) 0) 3: LN -0 ::JCO CV"\ O)+-', ~ ....., .-'-' 0 . - .-... .-... .-... ...--... ...--... ..--.. ---- CV"\ ro-oCV"\ CO CO r--. r--. LJ'"\ r--. 0 0"'\ N o..C' \..0 0 CO ~~OO ...::t \..0 \..0 0)\..0 - LJ'"\ r--. CO 0"'\ O"'\...::t CO r--. 0"\ U 0.. X~ CV"\ CV"\ ~ LJ'"\ <f)- ....., 0) 0 N C L ---- 01 a:: <! 0) Ul <f)- C 0 > ro LL 0 ro Cl ....., UJ 0 ~ Vl ....., Vl ~N -0 CO 00 r--. r--. LJ'"\ CV"\ 0 0 r--. UJ uoo 0) J:: N \..0 0 CO ~~O"'\O 0"'\ r--. Ul :::> UJ 0"'\ -0 01 CO o LJ'"\ CV"\ CO 0"'\ O"'\...::t CO ...::t 0) 0-, C ::J' U UJO 0) O~ 0"'\ CO CV"\ LJ'"\~ CO...::t LJ'"\ CO C a:: a:: o..LCV"\ ON ...::t~N N r--. ro Q.. 0 XJ::' N Vl CV"\ UJ~LJ'"\ <f)- ro Cl Cl ..c :z UJ UJ :::> Cl Z -0 LL z: :::> 0) UJ -, V ....J Q.. .~I C <! X LL (l.l :z UJ 0 0.. 0 a:: 000 00\..00 LJ'"\ X UJ Vl ro 000 OOCOO ...::t 0) ~ ><! N 00\..0 0000 0 r--. C 0 ::J Cl L 0"'\ LJ'"\ N NO CO...::t 0 \..0 Cl 0 O~ ...::t ~ N N LJ'"\ Ol <! J:: N C +-' <f)- ::J > <! ro J:: Ul-o -!oJ C Ul U ::J C 0) 0)l.L. 0 C " >- .- CV"\ 0 C -O+-' 01 L 0 ::J ro C 0.. .- -!oJ U UJ 0 ....., Vl .- :z COU ~ -!oJ Ul CV"\::J +-' .- -0 C 0) C I L 0-0 0) 0) 0 <! ~....., 0 J:: ::J E 0 LJ'"\ L Ul L Ul 0.. 0) J:: ....., 01 ro C ....., Q.. L ~ E ....., C ro C C 0) 0 U 0) C ::J Ul ro L 0 >-U 0) 0) ....., Q.. >-L 0) C ., ro ::J ro Vl 0.. .- ....., L 0 > LL :3 >- 0 ....J ro ro 0) L 0 ..c L U 3: Q.. E ....., N -0 0 C E 0) ....., Ul 0) 0) C 0) Ul 0 C L 0) 0.. Ul Vl a:: ro C C u ro ....., ro +-' .- ~ 0 ....., C L UlQ.. C C 0) Q.. ....., ....., Vl 0 Cl >- 0 N J:: Ul L ....., J:: U Vl ro E CO ....., 01 ::J ....., ro ro 01 >- C 0) ....., -0 O"'t C L CL L .- U 0) 0 C L ro <! 0 0 0) 0) C ...::t C C L O<! L ....., L J:: EL 0.. ::.c 0) .- ....., Ul 0) 0......., 0 OlL ....., 0) Ul E 00 -0 0) Ul ro 0) 010 L 0 +-' U-O C7\ 0) C 0 0) C ....., CZ 0) Ul 0) >- C ro C J:: L.- C E J:: ro L 0lQ..~....J ro ::.c UJ u u u E u 0) ::J C 0 -0 .r.; -!oJ UJ Q.. U <! ....., 0) L 01 C 01 C L 0 0"'\ ::J CJ Z '-" ~ CV"\ CV"\...::t 0 r--. Cl ..c CV"\ N ...::t ~O...::t CV"\ \..0 ....., r--.r--.:3 "" r--. r--. r--. N C ::J 0 00 0 0 0) 0 0 ~ 0 0 0 ....., U 0 00 0 0 0 U N ~ N N N :z <! LJ'"\ LJ'"\ LJ'"\ LJ'"\ LJ'"\ Attachment II PLANT OPERATIONS King Knight Co. - Influent Engine No.4 Previously the Board authorized $42,000 for a major overhaul of primary influent engine No.4. This work was fOfmally bid and awarded to the King Knight Co. for a low bid of $39,906. As part of the contract, agreed prices for skilled and unskilled labor were included in order to correct any unforeseen work outside the scope of the original contract. Unforeseen repairs were necessary a~d were encountered during the course of the work. This work included polishing the crank and cam shaft, replacing the oil pump and all appurtenances, and rebuilding the governor gear drive system. This work was necessary in order to have a reliable, functioning piece of equipment. The addltion of this work exceeded the original Board authorization by $3,817. I Emergency Standby Pump An authorization for $10,000 was granted to purchase an engine generator to provide emergency power for one of the pump stations. A surplus N.A.S.A. generator was purchased for this purpose. The work required to overhaul this generator caused the total cost of the project to exceed the authorization by $ 1 ,91 5. Chlorine Control System An authorization of $28,000 was granted in December 1969 for modification to the Treatment Plant Chlorine Control System. The project authorization was increased by $86 to cover an overexpendi~ure as of May 1979; however, a late invoice for parts in the amount of $907 resulted in an overexpenditure in that amount for this completed project. Cast Iron Drain - Manhole No.3 Authorization for installation of a three-inch cast iron drain from Manhole No.3 at the Treatment Plant to an existing sump located at the diversion structure was granted in December 1980. The cost of construction quoted by contractors was $4,000. During construction, however, the contractor encountered groundwater and the final cost exceeded the authorization by $400. kMo ,2~ Robert Baker Plant Operations Department Manager Attachment III COLLECTION SYSTE~ OPERATIONS I Clyde Area Pipe Lining I In April 1981, authorization was gr~nted fo~ sl ip lining 1,867 feet of 1~1 A.C. pipe in the Clyde area sever~ly damaged by hydrogen sulfide corros ion. However, 150 feet of the 1211 iA. C. pipe caul d not be s 1 i p-l i ned because of significant deterioration andirequired replacement with new pipe. The cost of the new pipe and its iinstallation caused the cost of the project to exceed authorization by $~,B49. I Q. t fA '''] Robert ~ Collection System Operatiqn Department Manager Attachment IV ADMINISTRATION Claims Administration SA-I I Claims administration costs rel,ated to the Fred J. Early matter totaled $78,477 as of May 31, 1982, which exceeded the $56,715 authorization by $21,762. The major costs incurred were direct labor charges of the former Claims Administration Section within the Construction Division. Although the Fred J. Early matter has been settled by negotiation, this account will be kept active for the next six months and the $6,000 requested in addition to the $21,762 over- expenditure is required to complete .the District's files and to assemble records required for a grant reimbursement request. '8.Q. rrJ~ David Niles Deputy General Manager c((SD Central Contra Costa Sanitary District BOARD OF DI~ECTORS NO. 7/15/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chiief Engineer DATE J u 1 y 9, 1 982 SUBJECT TYPE OF ACTION CONSIDER PROPOSAL BY PRICE WATERHOUSE FOR MANAGERIAL REVIEW OF VALLEY DISPOSAL SERVICE INC. CONSIDER CONSULTANTS I PROPOSAL SUBMITTED BY Walter N. Funasaki INITIATING DEPT./DIV. Accounting Division ISSUE: On June 11, 1982, Price Waterhouse, Certified Public Accountants was selected as the firm with which to develop, an agreed scope of the managerial review of Valley Disposal Service Inc., and was requested to submit a work plan for consideration by the Board of Directors. BACKGROUND: The firm of Price Waterhouse Was selected after considering proposals for performing a managerial review of Va11~y Disposal Service Inc. submitted by three consulting firms. Price Waterhouse was requested to prepare a work plan for the managerial review and to submit a fee estimate for the Board's consideration before a professional services agreement would be executed. Attached is Price Waterhouse's corresponde~ce dated July 9, 1982, which comp1 ies with the Board's request. RECOMMENDATION: Consider the work plan supmitted by Price Waterhouse and determine its acceptability, or whether revisions are necessary before executing a profession- al services agreement. REVIEWED AND RECOMMENtPED FOR BOARD ACTION INIT/NG DEPT./DIV. . ~~ WNF