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HomeMy WebLinkAboutAGENDA BACKUP 08-26-82 Costa Sanitary District BOARD OF DIRECTORS NO. IV. Consent Cal~ 2 8/26/02 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE August 19,1982 SUBJECT QUITCLAIM A PORTION OF SEWER EASEMENT, JOB 3563, SAN RAMON AREA TYPE OF ACTION EXECUTE QUITCLAIM OF EASEMENT SUBMITTED BY ISSUE: The District has been requested to quitclaim a portion of an existing sewer easement located within Lots 56 and 58 of Subdivision 5816. BACKGROUND: A portion of Subdivision 5816 has been re-subdivided into new Subdivision 6123. The subject easement to be quitclaimed lies in the building site of Lot 3 of the new subdivision. The sewers have not been constructed for this project. A new sewer ease- ment is being created on the new subdivision map which will replace the subject quitclaimed easement. Therefore, the subject easement is no longer required. The property owner has paid a fee for processing this Quitclaim Deed. RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.!DIVJ~ DH e.~ CUI Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. I V. CONSENT CAL. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE August 13, 1982 SUBJECT EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH MEAD AMES-KLE I N, ET UX. JOB 908 - SUBD. 3035, LOTS 34 & 35 ORINDA AREA TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUBMITTED BY Jay S. HcCoy INITIATING DEPT./DIV. Construction and Services Division ISSUE: The property owner wants to install a concrete block retaining wall over a portion of a District easement. BACKGROUND: The property owners have met with District staff and they have made requested modifications to the design of the subject wall so that the support piers are outside of the easement area. Staff has determined that the improvements do not interfere with the present use of our sewer, however, if it should become an interference, the agreement requires the property owner to remove the structure within 30 days of notice to do so. RECOMMEtJDATION: Approval, execute l'Agreement" and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIAT ;;7$+SM C~CU/ ENG. Central Contra Costa Sanitary District BOARD OF DIRECTORS N~ IV. CONSENT CAL. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE 82 SUBJECT AUTHORIZATION FOR P.A. 82-13 (DANVILLE AREA) AND P.A. 82-lg (MARTINEZ AREA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION AUTHORIZE ANNEXATION Ja INITIATING DEPT./DIV. Construction and Services Division SUBMITTED BY Parcel No. Area Owner Address Parcel No. & Acreage Rema rks 82-13 Danvi lle M. \oJ ill i ams 142 Sonora Ave. Danville, CA 208-033-013 (0.34 AC) Existing house, owner wants to connect to sewer - District to prepare IINotice of Exemption". CCCSD 82-14 Mtz. G.A. Calhoun 3024 Lester Rd. Martinez, CA 94553 162-082-04 (1.03 AC) Existing house, failing septic tank. District to prepare "Notice of Exemption". CCCSD RECOMMENDATION: Authorize P.A. 82-13 and P.A. ~2-14 to be included in a future formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM ~~CL\oJ <(<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. IV. CONSENT CAL. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE August 17, 1982 SUBJECT TYPE OF ACTION DISTRICT PROJECT 3525, HIGH VOLTAGE EMERGENCY ELECTRICAL SERVICE; ACCEPTANCE OF WORK ACCEPTANCE OF CONTRACT WORK INITIATING DEPT./DIV. Construction & Services Division SUBMITTED BY ISSUE: St. Francis Electric has satisfactorily completed the contract work, and it is ready for acceptance by the Distri~t. BACKGROUND: On May 20, 1982, District entered into an agreement with St. Francis Electric. The contract stipulated work to be performed by District, contractor, and PG&E. The District and contractor portions of the work have been completed; however, PG&E has not completed its work in the metering cubical or connected the service to the PG&E distribution sytem. PG&E estimates that ail of their work will be completed by August 30, 1982. RECOMMENDATION: The following Board actions are recommended: 1. Accept contract work for Project 3525. 2. Authorize filing the Notice of Completion with the Contra Costa County Recorder. 3. Authorize final payment to the contractor 35 days after the Notice is filed, provided no claims are received. JHC/dh REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ BOARD OF DIRECTORS NO. VI. ENG.. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT AUTHORIZE $4,266.16 FROM SEWER CONSTRUCTION FUNDS AND APPROVE PURCHASE OF FURNISHINGS FOR THE BOARD OF DIRECTORS CAUCUS ROOM August 20, 1982 TYPE OF ACTION AUTHORIZE FUNDS AND APPROVE PURCHASF SUBMITTED BY Jarred Miyamoto-Mills INITIATING DEPT./DIV. Engineering Division ISSUE: Furnishings are required for the Board of Directors Caucus Room adjacent to the new Meeting Room. BACKGROUND: The new Meeting Room addition included a Caucus Room for conducting closed sessions of the Board of Directors. Since no similar room existed at the Walnut Creek offices, furnishings are not available from those currently owned by the District. The Engineering Division prepared several furniture layouts for the caucus room ranging from a conventional conference room to a more informal arrangement. All layout options accomodated up to ten people who might be involved in a closed session of the Board. After considering the comments of the Board Members and District Management, the Engineering Division is recommending the informal furniture layout. Under this layout, ten (10) chairs and two (2) coffee tables will be provided for the caucus room. The proposed layout will provide the flexible working environment desired by the Board Members. District staff requested a proposal to supply ten (IO)chairs and two (2) coffee tables from the Contract Office Group of Walnut Creek. A price of $4,266.16 was submitted. District staff has determined that the proposed price is reasonable and the quality of the proposed furniture is acceptable. RECOMMENDATION: Authorize $4,266.16 from sewer Construction Funds and approve purchase of ten (10) chairs and two (2) coffee tables from the Contract Office Group. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ JM2 e~/J ~f.. J L e.ol~ CL~ INITIATING DEPT./DIV. Central Contra Costa BOARD OF DIRECTORS District NO.VI. ENGINEERING POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT APPROVE REVISED AGREEMENT WITH ORINDA UNION SCHOOL DISTRICT FOR OPERATION AND MAINTENANCE OF THE SLEEPY HOLLOW SCHOOL SEWAGE PUMPING STATION July 29 1982 TYPE OF ACTION APPROVE REVISED AGREEMENT SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Construction and Services Division ISSUE: The original Sleepy Hollow School agreement is outdated. BACKGROUND: In 1951, the Orinda Union School District bui It Sleepy Hollow School including a sewage pumping station. The station serves the school and 4 private homes. The 1951 agreement between the School District and the Sanitary District provides for School District owner- ship of the station, maintenance by the Sanitary District, payment by the School District to the Sanitary District for maintenance and an unclear provision for payments by the Sanitary District to the School District for the use of the station by the 4 homes. The School District has paid the Sanitary District for maintenance over the years but the Sanitary District has not made any payments to the School District. Because of the payment vs non-payment issue and other ambiguities and omissions relative to the original agreement, a new agreement has been proposed. The new aqreement provides for Sanitary District ownership of the station and maintenance by the Sanitary District at its cost. Utilities costs to run the station will be paid by the School District. This arrangement is more in keeping with standard pump station operation and maintenance criteria. RECOMMENDATION: Approve revised agreement with Orinda Union School District for operation and maintenance of the Sleepy Hollow School sewage pumping station. REVIEWED AND RECOMMENDED FOR BOARD ACTION CB e~ CU.! JC San BOARD OF DIRECTORS District NO. IX. REAL PROPERTY 2 VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT POSITION PAPER SUBMITTED BY Au ust 20 1982 TYPE OF ACTION ACCEPT GRANT OF EASEMENT FROM LARRY R. WILLIAMSON, JOB 3644, PARCEL 2 AT A COST OF $1,600 (LAFAYETTE AREA) ACCEPT GRANT OF EASEMENT Dennis Hall, Associate Engineer INITIATING DEPT./DIV. Construction and Services Division ISSUE: The subject easement is the second of two required before the District can begin construction of Job 3644, which will re- route District sewers out of a recent slide damaged area east of Leland Drive, Lafayette. BACKGROUND: District facilities have been damaged on two occasions in the above mentioned slide area. Staff has designed a new sewer which will realign the existing sewer outside of this slide prone area. The damaged sewer does not provide service to this property owner. Mr. Williamson and the District are in litigation concerning the existing slide. RECOMMENDATION: Approval, accept Grant of Easement and authorize payment of $1,600. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~ DH ENG. ~~CLW Contra Costa Sanitary District BOARD OF DIRECTORS NO. IX. REAL PROPERTY VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT POSITION PAPER Au ust 20 1 82 TYPE OF ACTION SUBMITTED BY ACCEPT GRANT OF EASEMENT FROM NORMAN H. RANDS, etux JOB 3644, PARCEL 1 AT A COST OF $1,500 (LAFAYETTE AREA) ACCEPT GRANT OF EASEMENT Dennis Hall - Associate En r. INITIATING DEPT./DIV. Construction and Services Division ISSUE: The subject easement is District can begin construction District sewers out of a recent Drive, Lafayette. the first of two required before the of Job 3644, which will re-route slide damaged area east of Leland BACKGROUND: District facilities have been damaged on two occasions in the above mentioned slide area. Staff has designed a new sewer which will realign the existing sewer outside of the slide prone area. The damaged sewer does not provide service to this property owner. RECOMMENDATION: Approval, accept Grant of Easement and authorize payment of $1,500.00 REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. tf). DH ~~ CLW BOARD OF DIRECTORS No.VII. WTR. 1 LT. 8/26/8 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE August 20, 1982 SUBJECT TYPE OF ACTION AUTHORIZE $3500 in ADDITIONAL FUNDS FOR THE PLANT OPERATIONS DEPARTMENT 1982-1983 EQUIPMENT BUDGET Authorize Funds SUBMITTED BY Robert A. Baker INITIATING DEPT./DIV. Plant Operations Department Issue: The Plant Operations Department wishes to upgrade a Board authorization to purchase an electric cart to an authorization to purchase a compact pickup truck. This will require $3500 in additional funds. Background: The Plant Maintenance Division wishes to equip a pickup truck as a mobile work station/mobile parts storeroom. A maintenance productivity study conducted in 1981 showed that reduction in travel time was the best single way to reduce maintenance costs. Utilizing a specially outfitted truck as a mobile work station will substantially reduce travel time and, consequently, reduce maintenance costs. The original plan to procure a mobile work station for Plant Maintenance was to purchase an electric cart and swap it with the truck that the Laboratory presently uses as a sample collection vehicle. The truck was to be outfitted as a mobile work station/mobile parts storeroom. This plan has not turned out to be feasible because the Laboratory sample collection vehicle must travel over dirt roads that are unsuitable for an electric cart in winter. The modified plan is to purchase a compact truck and swap it with the full-sized Laboratory truck. Maintenance would equip the full-sized truck as a mobile work station. Since a truck is more expensive than an electric cart, there will be an additional cost of $3500 over the original 1982-83 equipment authorization. Recommendation: Authorize an additional $3500 for the purchase of a compact pickup truck in place of an electric cart as requested in the 1982-83 Plant Operations Department Equipment Budget. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON '" m AT "fItifJID 'V. RAB