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Home My WebLink AboutAGENDA BACKUP 09-16-82 <c<S Central Contra Costa Sanitary District BOARD OF DIRECTORS No.III. Bids and Awards 1 9 16 82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 14, 1982 SUBJECT AWARD CONTRACT FOR DISTRICT PROJECT 3623, ELECTRIC MOTOR DRIVEN BLOWER INSTALLATION, AND AUTHORIZE $301,143 FROM SEWER CONSTRUCTION FUNDS TYPE OF ACTION AWARD CONTRACT, AUTHORIZE FUNDS SUBMITTED BY Curtis Swanson INITIATING DEPT./DIV. Engineering Division ISSUE The award of contract for installation of the Electric Motor Driven Blower made on August 5, 1982, was contingent upon the approval of the State Water Resources Control Board (SWRCB). SWRCB has indicated that it cannot approve the award of contract. The Board must award the contract without SWRCB approval or reject all bids prior to September 1 7, 1 982. BACKGROUND The Electric Motor Driven Blower will provide standby aeration air blower capacity in the event that the steam system fails. In addition to its primary purpose, the Electric Motor Driven Blower may be used during off peak hours in place of the steam driven blowers to reduce operating costs. To date the Board has authorized $787,594 for design, prepurchase, and technical support during prepurchase of the Electric Motor Driven Blower. While no grant covers this project, District staff has attempted to obtain the approvals of SWRCB at each step in the process to provide for reimbursement if and when a grant is awarded for the Stage 5B project. To date the SWRCB has approved the design and the prepurchase activities. However, the new grant regulations allow for approval of construction projects prior to the award of a grant only in the event of an emergency or where significant cost savings (excluding the effects of inflation) can be demonstrated. The District staff was not able to satisfy the SWRCB that an emergency exists (see attached letter) and no construction cost savings can be demonstrated.except for savings due to inflation. On August 5, 1982, the Board awarded the construction contract to Amos and Andrews and authorized $301,143 from sewer construction funds contingent upon St~RCB approval. That approval has not been given. The two options available at this time are to proceed with the awara or reject all bids. Proceeding with the award of contract will preclude future grant reimbursement of the installation work ($301,143). The SWRCB decision has not reduced the need for the Electric Motor Driven Blower. A failure of any portion of the steam system could render the REVIEWED AND RECOMMENDED FOR BOARD ACTION INITci8EPT./DIV.CWS \JL JL CLW secondary treatment process inoperative at any time. RECOMMENDATION Award the contract for the installation of the Electric Motor Driven Blower to Amos and Andrews and authorize $301,143 in sewer construction funds for project completion. Attachment REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. CWS JL CLW J.J. CARNIATO . Counsel for the District Tel. 283-1552 CLYDE M. HOPKINS Secretary ""::NTRAL CONTRA COS SANITARY DISTRICT 1250 SPRINGBROOK ROAD WALNUT CREEK, CALIFORNIA 94596 TEL. 934-6727 AREA CODE 415 ROGER J. DOLAN General Manager-Chief Engineer CLARK L. WEDDLE, PhD. Deputy Chief Engineer September 7~ 1982 Mr. Jim Cornelius Assistant Division Chief State Water Resources Control Board P.O. Box 1 00 Sacramento, CA 95801 Dear Mr. Cornelius: ADVANCE CONSTRUCTION-ELECTRIC BLOWER STAGE 5B PROJECT GRANT NO. C-06-1000 This letter will provide the information requested by SWRCB to supplement the District's advance construction request dated March 4, 1982, for installation of the electric motor-driven aeration blower. The electric blower is needed for treatment process reliability. It will serve as a standby aeration system to the two existing steam turbine-driven aeration blowers. The plant steam system is subject to equipment failures and periodic shutdown for maintenance. The lack of a standby aeration system for the treatment process could result in a violation of waste discharge requirements. There have been four major problems with the steam system. Without the steam system, the District cannot provide secondary treatment and wastewater must be bypassed to holding basins. The most serious shutdown occurred in 1979 when a natural gas explosion damaged the auxiliary boilers and steam system. Fortunately. temporary boilers of adequate capacity were available nearby and the District was able to install these units within 36 hours. In this case. the District came within hours of discharging partially treated waste to the inland waters of Grayson Creek and Pacheco Slough. The other three major shutdowns although not as dramatic as the natural gas explsoion demonstrate the vulnerability of the steam system and the need for a reliable standby aeration system. The failure of anyone of the ancillary systems (condensate. feedwater. fuel, steam production. steam transmission. condensor cooling water. or controls) could result in the short term or long term loss of secondary treatment capacity. Based on these problems, the District has proceeded as rapidly as possible to provide standby aeration capability. The District believes that installation of the electric blower constitutes an emergency situation as implied in federal grant regulations (40 CFR 35.925-18(b)). ?:f:z ' ~~ Recycled Paper Mr. Jim Cornelius September 7, 1982 Page Two The District realizes that advance construction approval is not a guarantee of grant funding and it would be proceeding at its own risk. The District believes that taking this risk is warranted because of the critical need for a standby aeration system to provide reliable secondary treatment. Very truly yours, CENTRAL CON A COSTA >>~CT er JYDolan General nager-Chief Engineer RJ D: sf District BOARD OF DIRECTORS NO. IV. Consent Ca 1. 2 9 16 82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 9, 1982 SUBJECT AUTHORIZATION FOR P.A. 82-15 (DANVILLE AREA) TO BE IN- CLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION AUTHORIZE ANNEXATION SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Construction and Services Division Parcel No. Area Owner Address Parcel No. & Acreage Remarks Lead A~ency 82-15 Danv. E r i k C. Ke I I n e r 6 Buckeye Ln. Danville, CA 94526 202-020-021 (0. 37Ac) One single family home. Presently connected to publ ic sewer system. District to prepare "Notice of Exemption". Through an oversight, no annexation peti tion was filed prior to con- nection. CCCSD RECOMMENDATION: Authorize P.A. 82-15 to be included in a future formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~ CUI Central Cont Costa Sanitary District BOARD OF DIRECTORS NO. V. Adm. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 9, 1982 SUBJECT AUTHORIZATION OF $895 FOR ATTENDANCE OF PURCHASING AND MATERIALS OFFICER AT A COMMERCIAL CONTRACTING COURSE TYPE OF ACTION EMPLOYEE EDUCATION SUBMITTED BY K. F. Laverty INITIATING DEPT.!DIV. Administrative De t.-Purchastn Division Issue: To approve attendance by K. F. Laverty, Purchasing and Materials Officer, at the commercial contracting course sponsored by Pepperdine University. Background: This course covers, in detail, all aspects of the Uniform Commercial Code (UCC) which is the bases of purchasing and service type contracting in 48 states. The District1s proposed Purchasing and Materials Manual is based upon UCC law as modified by the other applicable laws that govern governmental type purchasing. The benefits to the District would be many, such as: Having the latest interpretation on the UCC provisions; thereby e1 iminating any potential problems in the Purchasing and Materials Manual; having a detailed and current UCC manual to help train the Buyers in the legal aspects of purchasing and contracting; having current knowledge of the UCC for immediate response to certain legal concerns; and having current knowledge to allow the District to take full advantage of its legal rights. No similar course is available in the local area, and this specific course will not be given in the Bay area. In the past eight months, a review has been made, and all advance purchasing-related courses have had a course cost between $475 and $650. The funds to cover the cost of attendance have been budgeted in Purchasing's 1982-1983 Employee Education and Training account. The estimated cost of the course is: Course: Lodging-Two Nights: Air Fare: Meals, Misc: Total: $550 120 140 85 $895- Recommendation: Approve attendance of K. F. Laverty, Purchasing and Materials Officer at the I'Commerica1 Contracting" course in San Diego, Ca1 ifornia, at a cost not to exceed $895. REVIEWED AND RECOMMENDED FOR BOARD ACTION KFL PM /-, [~\~E uMi-. '~J.)~ ~ (~.,.,~:m." ~ t" . ....L.. '.~' \'~'1IF'; ! ~;,~~ ~'s.i; ,',.~_... ,~ - eft v .....J,J PEPPERDINE UNIVERSITY SCHOOL OF LAW OFFICE OF THE DEAN III ((IIJ1/lh'I'l-i.!l (redn" In ancient Persia, they gathered in the bazaar, haggled and finally reached agreement-with goods-&-payment changing hands on the spot. Uncomplicated... In medieval England, they came to the square on market day, eyed the produce and livestock, and bought-&-sold at the hawked prices. Also uncom- plicated. . . On the streets of New York's lower East Side, they crowded around the pushcarts, made their selections, paid their pennies and left with their purchases. Still uncomplicated.. . . Those were simpler times. Times of face-to-face "over the counter" transactions. You can still find some of that simplicity if you're mixing it up at a garage sale, buying lemonade from a kid at a roadside stand, or even entering into some modern com- mercial dealings-like buying a tube of toothpaste. But that's about it in twentieth century America. If you go any further-if you're in business-you've got to start thinking about the "complications." Chief among these is the fact that this is a big country-50 States, each with its own set of laws. Yet our commercial dealings are interstate-criss-crossing the borders. If transactions were subject to differing local laws, business would certainly be unduly hampered. For this reason, a Uniform Commercial Code (UCCJ has been adopted by practically every State-assuring that (with few exceptions) we're all playing by the same rules. Probably the most significant portion of the UCC is that which has to do with the heart of business: plain old buying and selling. It tells you what you can do-and what you can't. . . what your rights are-and what risks you run. . . how to structure your transactions-and how to avoid disadvan- tageous consequences. Indeed, if carefully studied, thoroughly understood, and applied with practical sense-the UCC is a commercial credo by which your operations can be both advanced and protected. So, if you're seriously in business, in any capacity relating to buying or selling (sales executive, marketing representative, purchasing agent, materials manager)-or if you render legal or accounting services to commercial clients-knowing the UCC is essential. That's why we commissioned Federal Publications to develop this special program: Commercial Contracting. Two days of inimersion in the key legal principles applicable to your business dealings-conducted by a Faculty of practical commer- cial lawyers who, in addition to lecturing, have authored a special Manual which each attendee will receive. We do not suggest that, after taking this course, your world of business will be any simpler. You won't be back in that Persian bazaar, or that English market square, or that lower East Side street. But you will, we believe, be better able to deal with those complexities which do exist... which have to be faced. . . and which, to insure success, must be mastered. Sincerely, / " ,r :1' / . ~.~U.Ji:~-". _ ~~,ill)~ Ronald F Phillips, Dean School of Law * FOUNDATIONS * 1. 1""1:, i L.\l C ();\ J1~\CJ lLL:.1L."\TS a. Contract Offer b. Contract Acceptance c. Lawful Purpose d. Required Definiteness e. Capacity Of Parties f. Consideration (No Free Rides) g. Mutual Obligations 2. CO.\l.\:,)"\ L\\\ l'l;l,-UJ'1 I" a. Absence Of UCC b. Applicability Under UCC 3. 1\ lTS OF CO"\] i~,\(l ,; a. Parties Involved b. Nature Of Work c. Form Of Payment 1. Fixed price 2. Cost 3. Time & materials d. Special Nature 4. '.'1 Ie) (.'\"\ D,) \\1 ;'\1' a. The Problem Of "Authority" 1. What it means 2. Lack of authority b. Employees 1. Extent of authority 2. Unauthorized acts c. Agen ts d. Independent Contractors e. Actual Authoritv 1. Express - 2. Implied f. Incidental Authoritv g. Apparent Authority 1. How it's established 2. How to avoid it h. Authority By Ratification 1. Words & conduct 2. Silence i. Principal's Liability j. Agent's Liability 1. Undisclosed principal 2. Non-existent principal 3. Agent's implied warranty k. Termination Of Authority * UCC FUNDAMENTALS * 5. U;,:"h~,i! nii:U1D! a. State Law Diversity b. Conflicts Of Laws c. Early Uniform Laws d. The Uniform Commercial Code e. UCC Applicability 6. 1:..\"IC L'CC ( :. '.'.'. ! j' i c a. Facilitation Of Commerce b. UCC Flexibility c. Avoiding The UCC d. "Good Faith" Requirement e. Bar To Unconscionability f. The "Merchant" Class g. The Element Of "Time" 7. (('\ i:1<;",\-,: ('Ii- ~-\~_!-< a. UCC Article 2 b. "Sale" Of "Goods" Coverage 1. Defining "sales" 2. Movable goods c. Transactions Not Covered 1. Specific exclusions 2. Arguments for coverage ,.-.. ~ 'U' . -~ -, '{, ' I' ( ._1,,-) r: __. _ * WHAT MAKES * A CONTRACT 8. C.L>,E1~,\L SJ..\"\1 )".I~l I, a. What's A "Contract"? b. Intent To Contract c. Finding Agreement 9. :--1L"c,1 n)~m!\Cl III \\i' a. "Statute Of Frauds" b. Writing Required 1. Type of contract 2. Price c. What Is A "Writing"? 1. Certainty 2. Identifying parties 3. Signature d. Writing Not Required 1. Confirming memo 2. Admission in court 3. Special goods 4. Delivery & acceptance 5. Partial payment 10. Ui 1 t,; ll' CO"\l J{\C i a. Oral Or Written b. Specifying Acceptance c. Unspecific/Incomplete d. With Unacceptable Terms e. Revocable Before Acceptance f. "Firm" Offers 11. ACl.Trr:,-Cll II (lITII, a. Formal & Proper b. Varying Required Form c. Starting Work d. Shipping Goods 12. E.\i;LL ,'I Iiii. FO:W' a. The Problem b. Standard Contract Rule c. Special UCC Provisions d. What's In The Contract? e. Effect Of Conduct 13. ." "',! :'<l, i i IE ( l),,-',, a. Written/Oral Modification b. Without Consideration c. Waiver * WHAT DOES IT MEAN * 14.1',11 ':I'::LII'.'. 1111 (' ,,! a. Plain Meaning Of Words b. Resolving Ambiguities c. Course Of Performance d. Course Of Dealing e. Usage Of Trade f. Varying Written Terms g. Filling The Gaps 1. Quality 2. Quantity 3. Price 4. Deliver\" PROBLEMS * DURING PERFORMANCE 15. (1\',',: ,. a. Possession b. Title c. Transfer Of Title d. Identification at Good' e. Good Faith Purchase" f. Creditors' Righb 16. :1- a. Where Contract Breached b. No Contract Breach c. Sale On Appro\"al d. Consignment Sale e. Sale Or Return /'., -, I ., J' ,. ~: ~ ! / ! , ~'r J .. '. ' __- _ _ __'. .1.._ 17. 1\;"( h,:I,:11I Y ('1 1'11:1' 1: ',1 a. Casualty To Goods b. Unrealized Assumptions c. Buyer's Options 18. ,""IICJI'.\1()!()' kll'LI )I.\lI[ I:, a. How It Occurs b. Options & Remedies c. Retracting Repudiation d. Effect Of Retraction 19. '\"1'- ~;',:,:.._'~Cl- UJ- ill !<!-;..;!~i\;.~\:\'CL a. When & How Demanded b. Providing Assurance c. Failure To Assure d. Results 20. (1'.\'<(01"<(, jlli l'I.\)EF.5 a. Delegating Performance 1. When allowed 2, Prohibitive clauses 3. Effects 4. Rights & duties b. Assigning The Contract 1. When allowed 2. Prohibitive clauses 3. Effects 4. Rights & duties * FINISHING UP * 21. UUI'.L"!',lilil (lUUIY, a. When Contract Is Silent 1. Time 2. Place 3. Manner 4. Quantity b. Shipment Contracts c. Character Of Delivery 1. Improper 2. Defective goods 3. Seller's correction rights 4. Buyer's remedies 22. ,,\~ \. 1.1'1,,';,<,,1. 1.- I"I! ( j I( i;, a. Buyer's Inspection Right b. Inspection Expenses c. Rejection Of Goods 1. Proper 2. Wrongful d. After Rejection 1. Buyer's duties 2. Buyer's salvage option 3. Waiver of objections e. Acceptance Of Goods 1. How it occurs 2. Revoking acceptance 23. 1',\1'\',: ',! a. Ca~h b. Letter Of Credit c. Check d. Before Acceptance e. Extending Credit * UCC WARRANTIES * 24. '" ',\!~ i-" \ '< a. Affirmation & Promise b. Description c. Sample d. Puffing & Opinion e. Clauses f. Remedies For Breach 25. j\!:'I !L[i \\:,:~!~. .: I a. Types , 1. Merchantability 2. Fitness for purpose b. Exclusion Of Warranties 1. Disclaimers/"As is" 2. Merchantabilitv exclusion 3. Fitness exclusion c. Remedies For Breach 26. ~,Ii l j \L ~ \ 1,","":!LI: .:\:\I!I)' a. Cumulation Of Warranties b. Conflict Of Warranties c. Liability To Third Persons d. Federal Warranty Act * NON-CONTRACf * LIABILITY 27. rUIn I 1,\[;11 IiI a. General Principles b. Unintentional Injury c. Negligence d. The Reasonable Man e. Assumption Of Risk f. Chain Of Liability 28. S'j ;~:( T L 1..\I~;l.Il) L'l'Cll::'.., a. General Concepts 1. Privity not required 2. Liability without negligence b. Necessary Elements 1. "Sale" of product 2. Nature of defect 3. Safety devices 4. Failure to warn 5. Foreseeable use 6. Proximate cause c. Who's Liable 1. End product manufacturer 2. Components manufacturer d. Defenses 1. Assumption of risk 2. Contributory negligence 3. Privity of contract 4. Disclaimers * TROUBLE & CURE * 29. r,'F'.,(l i ('I (".,; r .." I a. Types b. By Buyer c. By Seller 30. (;' \. \ -',:1,;" 1.> ] :,,) a. Statute Of Limitations b. Modification Of Remedies c. Liquidated Damages d. Remedies For Fraud e. Effect Of "Cancellation" f. Installment Contracts 31. c' a. Incidental Damages b. Stoppage Of Delivery c. Resale Of Goods d. Non-Acceptance Damages e. Recovery Of Price f. Cancellation 32. !;;.',: ::." I';' \'j : a. When To Reject b. Deduction Of Damages c. Incidental Damages d. Consequential Damages e. "Cover" f. Non-Delivery Damages g. Damages For Accepted Goods h. Specific Performance * GOVT CONTRACTING * 33. ,\" J a. Federal Law b. UCC Application 34. '"'~ ~ a. When UCC Applies b. Prevailing Federal Law n llli\CULTY A program is only as good as its instructors. Only as good as their knowledge, their experience, their sin- cerity of purpose and-of particular significance- their ability to teach. Our instructors have spent the major portion of their professional lives in both the practice and the teaching of (a) commercial law and (b) how best to operate within the confines of that law. Their qualifications-and the resulting worth of this program-speak for themselves, ~'r':-~,'-"""" f,:i,'~~, F' ~<i v-:{ .~ ~I 'J ,. I , .~ I', ,'______ ""~' ';~~, -~.~\:. , .& ), - \~ :1!,.' Donald P. Arnavas ~, r-~'~"";~ :? , '-. --- ",', "........, ,-...... . , . ~ '.I \ '.i" -' ,i, ,\-.o;t;~ ,'" I: \ ;/;; ., '----.,/../'" :it::~? ~fAj\ >" 'f'$.' , "," t~r/:'/ ,ft ,\,,c.: .. ',i ~~~ ,,> / Brian G. Brockway Jll(:::'C Don;,],: P. Arn.lV"S Member of the Armed Services Board of Contract Appeals. Formerly Pro- fessor of Business Law at Lehigh University's College of Business & Economics. Lecturer on contracting for George Washington University and the Universities of Virginia and Baltimore, as well as for the Army Logistics Management Center, the Federal and Amer- ican Bar Associations, and other protessional groups. Served on the legal staffs of Lockheed Aircraft Corp., Martin-Marietta Corp., and Booz, Allen & Hamilton . Author of numerous articles on contracts and the contracting process. Juris Doctor degree from Georgetown University, ui;:n G. broCK\\'2j' Distinguished Professor of Law at Lehigh University's College of Business & Economics . Member of the Boards of Directors of several corpo- rations. Formerly Dean of the University of Detroit School of Law. Served as a tax law specialist with the Internal Revenue Service . Author and editor of professional publications, including the Navy Manage- ment Review. Juris Doctor degree from Georgetown University. S4~9t8;~2~~2ffF~ ~ <. -€"r:tc~1= :E~ C(~TF~ ((~T. ~~~11ARY CISl : C acx ~4:ff .AL~UT C~EE~. CA S~~SE ",-l( r,,' To register, complete the application below and mail it-along with your $550 check ($575 if registration is later than two weeks before the course session starts)-to the exact indicated address. Although the course registration fee does not include (and we assume no responsibility for) hotel accommodations, the meeting hotel has set aside a limited block of guest rooms (on a first-request basis) for our regis- trants. If you wish to stay there, please contact the hotel promptly and state that you will be attending the course administered by Federal Publications. Please note: registrations may not be cancelled later than two weeks before the session starts (but a substitute registrant may be named any time before the session starts). Sound recordings are prohibited. For further info, if desired, contact: Miss J. K. Van Wycks 1 Seminar Division Office 1 Fifth Floor 1 1120 20th St. NW 1 Wash. D.e. 20036/202. 337-7000 ,.: Detach & mail this Application-including the above address label-to the exact address stated below ~~ :'~' . -- ( J,' \ L :"-.- \/ : . \ -, ~ T '"' ~ r' l_' '\ -"J SEMINAR DIVISION OFFICE . FIFTH FLOOR 1120 20TH ST. NW . WASHINGTON D.C. 20036 Enclosed is my $550 check ($575 if registration is later than two weeks before the session starts) for the following 1982 session of Commercial Contracting. (Please make check payable to Commercial Contract- ing Course.) ,-; Oct. 11-12 - Orlando Fla. - Hyatt Orlando ,Oct. 14-15 - San Diego - Kona Kai Club I understand that (a) an acknowledgment of this registration will be sent to me, and (b) this registra- tion may not be cancelled later than two weeks before the session starts (but I may name a substitute registrant any time before the session starts). Name Title Organization Mailing Address City-State-Zip Telephone Copyright C Feder..l PubliCOItions Inc. 1982 . Dnign: Gene G.alillsso Associate-s Inc Art Dire<tor: Henry B. Keiser ")epperdine University School of Law ieminar Division Office - Fifth Floor .120 20th Street NW - Washington D.C. 20036 NON PROFIT QRG us POSTAGE PAID COlUMBIA MD PERMIT NO 1000 COURSE FEATURES L\."':' . ", - October 11-12 [Mon/Tue] Orlando Florida Hyatt Orlando 305 .846-4100 October 14-15 [Thur/Fri],' San Diego Kona Kai Club 714 .222-1191 L),'\lL Y S~j :~-:;-); '~F Registration Meetings Refreshments 8:45 First Day 9:00-12:00 & 1:30-4:30 10:30-10:45 & 3:00-3:15 j 1}- 2<;T: j/~T Two days of training-12 full hours. Training which includes lectures and question-and-answer sessions-a technique which gives you a massive body of information, plus the opportunity to discuss matters with which you are particularly concerned. An exclusive Manual has been prepared by the instructors for distribution to course attendees. It is designed to provide you-in one place-with an extensive body of practical, daily-referral, information on all phases of the subjects covered. Printed on special paper to facilitate note-taking, the Manual is available from no other source (and may not be purchased separately). '. :-:;~('\.'TF! ".LC:Ft A handsome Certificate Of Completion will be issued to those who faithfully attend and successfully complete the course. In addition, the course has been approved for 11 hours of credit by the Minnesota, Kentucky, Wyoming, Alabama, Colorado, South Carolina, Wisconsin, Idaho, Iowa. (no hours assigned), Florida (no areas or hours designated), Washington and North Dakota Continuing legal Education authorities, and by the Arizona, Indiana, Ohio, Washington, South Dakota and New Mexico Boards of Accountancy. 5,\:, IF'U~<c; THC F;<~ ;IX,-c='l - comments from attendees at previous sessions I anticipate the Manual will become a "bible" in our engineering contracts department. Richard E. Rutherford: Arizona Public Service Co.. Tms course is an excellent outline of needed practical contracting theory. Thomas W. Miller: Consumer Power Co. , I found the course very informative in terms of specific relations and actions. James R. Murray: Harris Corp. . The Manual is comprehensive and of much benefit to me. Larry N. Jackson: Teleaynf' Curp. Based on my experience, this is the best two-day course on the market. Invaluable. Irwin O. Goldstein: Systems Engineering Laboratories, InL , A great course for contract administrators. Richard R. Ridenour: Rapistan, InL , Very informative. Provides introduction to the V.c.e. that many Government contractors do not have. F. R. Garza: AiResearch Manufacturing Co. l A lot of good information for a beginner who is starting out in contract adminis- tration. The Manual is very well laid out and easy to understand. Y. P. Mangum: Virginia Electric Power Co. District BOARD OF DIRECTORS NO. ngl neen ng 1 9/16/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 14, 19R2 SUBJECT CONSIDER PROPOSAL FOR FU~NITllRE, EQUIPMENT, MID MIS- CELLANEOUS FINISH ITEMS FOR THE NE~ OFFICE BUfLDING TYPE OF ACTION INFORMATIONAL Clark Hedcl1e INITIATING DEPT./DIV. Engineering and Construction Dept. SUBMITTED BY ISSUE: Further discussion is required to resolve questions raised at the September 2 Board Meeting. BACKGROUND: Preliminary recommendations and costs for the procurement of furniture, equipment, and miscellaneous finish items were presented at the September 2, 19B2 Board Meeting. After hearing the preliminary recommendations, the Roard directed the staff to consider deferring action on some items until after building occupancy and to prioritize the furniture and equipment purchases for Board review. J\ttachment A to this position paper presents a revised breakdown of the budget cost estimate by major cost category. Attachment B presents a summary of the furniture and equipment in two priorities: 1. Needed To Move In, and 2. Action May Be Deferred AT This Time Based on the prioritization of all budget items, a8proximate1y $180,900 will be required to purchase and install furniture, equipment and miscellaneous finish items. On Thursday evening the staff will respond in detail to the concerns and questions raised by the Board on September 2. The sta+f will be prepared to discuss the recommended budget and to receive further comments from the Board. RECOMMENDATION: Provide comments and direction concerninq the pro- curement of furniture, equipment, and miscellaneous finish items for the new office building. Attachments REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~~.~ ATTACHMENT A COST ESTIMATE FOR FURNITURE, EQUIPMENT, AND MISCELLANEOUS FINISH ITEMS Purchase Defer Now Action Total Furniture 101 ,800 22,600 $124,400 Partition System (@ $60/L. F.) 33,000 6,000 39,000 (550LF) (lOOLF) Allowance For 1 Disp1ays/Decorations/ 10,000 15,000 25,000 Graphics Allowance For 2 Window Treatment 10,000 9,200 19,200 Equipment 9,100 5,500 14,600 Allowance for Signs 1 6,000 0 6,000 Subtotal 169,900 58,300 $228,200 Sales Tax 11,000 3,800 14,800 TOTAL 180,900 62,100 $243,000 NOTES: 1. No estimate available at this time. 2. May not be required if sunscreen works as expected. SUMMARY OF FURNITURE NEEDS: PRIORITY: NEEDED TO MOVE IN ITEM NUMBER NEEDED ATTACHMENT B ESTIMATED COST PUBLIC AREAS - Waiting Chairs Waiting Sofas Tables COMMON AREAS - Conference Chairs Conference Tables Reference Tables lunchroom Tables Lunchroom Chairs Steel Storage Cabinets Shelving (Files) (Utility) Map Fi 1es Misc. Items INDIVIDUAL WORK AREAS - 11 2 5 Subtotal 20 2 6 8 36 4 (L.F.) 35 (l.F.) 27 2 Subtotal Desks 13 Desk Chairs (Including Secretary) 15 Guest Chairs 32 (Including Mgmt. Work Table Seating) Credenzas 13 Bookcases (assorted Heights~ 17 File Cabinets 28 Reference Tables 17 Management Work Tables 3 Drafting Tables 3 Drafting Stools 11 Executive Chairs 2 Executive Sofa 1 Executive Tables 2 Misc. Items Subtotal TOTAL FURNITURE COST SAY 5080 1560 1645 8285 6260 2400 1400 1840 1440 1520 3240 740 11590 690 31120 10125 6300 7222 7690 2890 8090 8420 1880 2430 4620 986 800 540 390 62383 101,788 101.800 SUMMARY OF FURNITURE NEEDS: PRIORITY: DEFER ACTION ITEM NW1BER NEEDED ATTACHMENT B ESTIMATED COST PUBLIC AREAS - Waiting Chairs Waiting Sofas Tables COMMON AREAS - Conference Chairs Conference Tables Reference Tables Lunchroom Tables Lunchroom Chairs Steel Storage Cabinets Shelving (Fi les) (Utility) Map Fi les Misc. Items INDIVIDUAL WORK AREAS - Subtotal (L.F.) (L. F.) Subtotal 5 o 2 4 1 57 18 Desks 2 Desk Chairs (Including Secretary) 1 Guest Chairs 11 (Including Mgmt. Work Table Seating) Credenzas 4 Bookcases (Assorted Heights) 6 File Cabinets 4 Reference Tables 3 Management Work Tables Drafting Tables 2 Drafting Stools 1 Executive Chairs Executive Sofa Executive Tables Mis c . I tern 5 Subtotal TOTAL DEFERRED FURNITURE COST SAY 1200 685 1885 1180 230 200 5370 510 340 7830 1630 450 2358 2160 1040 960 1800 1230 420 820 12868 22,583 22.600 SUMMARY OF PARTITION SYSTEM NEEDS: PRIORITY: NEEDED TO MOVE IN ITEM NUMBER NEEDED ESTIMATED COST Acoustical Wall Panels 550 LF 33,000 33,000 Subtotal PR lOR ITY: DEFER ACT 10.'1 NUMBER ESTIMATED ITEM NEEDED COST Acoustical Wall Panels 100 LF 6,000 Subtotal 6,000 TOTAL PARTITION SYSTEM COST 39,000 SAY 39,000 SUMMARY OF EQUIPMENT NEEDS PRIORITY: NEEDED TO MOVE-IN ITEM NUMBER NEEDED ESTIMATED COST Refrigerators t1icrowave Ovens Coffee Makers Clocks Mail Cart Diazo Printer Equipment Relocation Expenses PRIORITY: DEFER ACTION ITEM Subtotal 2 2 4 8 1 1 1400 700 500 400 400 2600 3100 9100 NUMBER NEEDED ESTIMATED COST Table Top Copier Subtotal TOTAL EQUIPMENT COST SAY 5500 5500 14,600 14,600