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HomeMy WebLinkAboutAGENDA BACKUP 11-04-82 I BOARD OF DIRECTORS NO.! V. Hea ri ngs POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 6, 1982 SUBJECT HOLD A PUBLIC HEARING ON DISTRICT ANNEXATION 80 AS AMENDED BY THE LOCAL AGENCY FORMATION COMMISSION TYPE OF ACTION HOLD HEARING: D.A. 80 SUBMITTED BY Dennis Hall INITIATING DEPT./DIV. Construction and Services Division ISSUE: The L.A.F.C. has amended the boundaries of several of the parcels included within the above-referenced District Annexation. The District must hold the subject hearing and consider testimony by affected property owners before action on the proposed amended annexations. BACKGROUND: The above-referenced annexation was sent to L.A.F.C. as required for the formal annexation process. L.A.F.C. amended the boundaries of several of the parcels during its approval process. These amendments were made to improve the continuity of the resulting District boundary. The amended annexations are designated as D.A. 80-B, 80-C, 80-D, 80-E, and 80-F. Maps are attached showing the amended annexations. Legal notice was published, and the affected property owners were notified of this hearing as required by law. A Negative Declaration has been prepared by L.A.F.C. for all of these amended annexations. District staff has reviewed said Negative Declaration and concurs with its findings. There are three possible actions the District may take: 1. Overrule any protests and order annexations as amended by L.A.F.C. 2. If the owners of land having more than 50 percent of the assessed value (land only) of the total assessed value of land proposed for annexation protest the annexation, the District must disapprove the annexations as proposed. 3. Continue the hearing at a future date on any particular proposed annexation as the Board deems necessary. RECOMMENDATION: (1) Open hearing, receive and review any testimony, close public hearing. (2) Adopt Resolutions concuring with the Negative Declaration and order- ing annexation of all parcels as amended which have insufficient protests. REVIEWED AND RECOMMENDED FOR BOARD ACTION Page 1 of 2 INITIATING DEPT./DIV. ,.Ur DH pv;jJJ SM ~ CLW (3) Take appropriate action as outlined above for any protested annexation. Attachments REVIEWED AND RECOMMENDED FOR BOARD ACTION Page 2 of 2 INITIATING DEPT./DIV. I I GEN. MGR./CHIEF ENG. c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO.. 1 S 11 /4/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29, 1982 SUBJECT REJECT ALL BIDS FOR DISTRICT PROJECT 3586,SCHEDULE A, LINE M-6 CATHODIC PROTECTION SYSTEM AND AUTHORIZE $5,500 IN SEWER CONSTRUCTION FUNDS FOR PREPURCHASE OF MATERIALS TYPE OF ACTION REJECT BIDS & AUTHORIZE FUNDS SUBMITTED BY Dave Johnson ISSUE: On October 19, 1982, sealed bids for District Project 3586, Schedule A, were received. The Board of Directors must award a contract within 30 days of the bid opening date or reject all proposals. BACKGROUND: District Project 3586, Schedule A is for the purchase and installation of a replacement cathodic protection system for the Martinez M-6 force mains. The sacrificial anodes for the existing cathodic protection system are exhausted and the force mains are unprotected at this time. The District entered into an agreement with HARCO Corporation to design a replacement system. HARCO is a turnkey consultant who provides engineering and construction services and supplies. Under the District contract, HARCO was to provide engineering and post construction services. HARCO's construction cost estimate for the purchase and install contract was $29,200. As HARCO intended to submit a bid for the construction contract, they assured District staff during the design that the equipment being specified was commonly available from sources other than HARCO. During the bid advertisement period (October 18, 198~, it was discovered that the specified cathodic protection equipment for the HARCO designed system was proprietary, with HARCO being the only authorized local distributor and that HARCO holds the patent on the equipment. Staff also discovered that at least one bidder was having difficulty obtaining equipment bids for the specified equipment. Because this information was learned shortly before bid opening, there was insufficient time to issue an addendmum specifying alternative equipment. Bids were received and opened on October 19, 1982 (attached). Staff recom- mends rejection of all bids because of the impropriety of having one bidder exert an influence on all other bidders. To c?mplete the project in a timely manner, staff intends to restrutt~retne c?nstructlon cont~act: The cathodic protection equipment will be prepurchased dlrectly by the Dlstrlct. The construction contract will be rebid as an installa- tion only contract. The estimated cost of the equipment to be prepurchased is $5,500. $RE5C05MMENDATION: Reject all bids for District Project 3586, Sechedule A. Authorize .. , 00 for prepurchase of cathodic protection for the M-6 Line. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. CfJ ~A-l-- ~~ Costa San BOARD OF DIRECTORS District NO.V. Consent Calendar 214 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE November 10, 1982 SUBJECT AUTHORIZATION FOR P.A. 82-18 (ORINDA AREA) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRIC TYPE OF ACTION ACCEPT FOR PROCESSING SUBMITTED BY Jay S. McCoy I~ITIATING DE.PT./DIV.d S . D.'. ~onstructLon an ervlces IVISlon Pa rce 1 No. Area Owner Address Parcel No. & Acrea e Remarks Lead Agency 82-18 Or i nda R.J. Bertero 3 Oak Arbor Road Orinda, CA 263-030-03 1.0 Acres Owner wants to connect to sewer. District to prepare 'INot i ce of Exemption". Property i an island in District. CCCSD RECOMMENDATION: Authorize P.A. 82-18 to be included in a future formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM e~ CLW I BOARD OF DIRECTORS NO. ar 2 VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 28, 1982 SUBJECT POSITION PAPER TYPE OF ACT ION INITIATING DEPT./DIV. pAW DH SUBMITTED BY EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH GEORGE H. GLINES, ETUX. JOB 1551, PARCEL #40 - PLEASANT HILL AREA. APPROVE REAL PROPERTY AGREEMENT Den n i s Ha 1 1 INITIATING DEPT./DIV. Construction and Services Division ISSUE: The property owners have requested permission to encroach into the Districts 5 foot wide easement which crosses their property. The encroachment will be one corner of a room addition. BACKGROUND: The Districts sewer was constructed in 1950 through vacant land. The property was later subdivided and developed. Un- fortunately our sewer easement is quite close to the house, and this small addition will encroach 1.24 feet into the easement. Staff has determined that the improvements do not interfere with the present use of our sewer, however, if it should become an interference, the agreement requires the property owner to remove the structure within 30 days of notice to do so. RECOMMENDATION: Approval, execute IIAgreement" and authorize its re- co rd i ng . REVIEWED AND RECOMMENDED FOR BOARD ACTION e ~ C L\.J San BOARD OF DIRECTORS District NO. Consent POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT October 6, 1982 TYPE OF ACTION ORDER COMPLETION OF DISTRICT ANNEXATION NO. 80-A COMPLETE ANNEXATION OF DA 80-A SUBMITTED BY Denn i sR. Ha 11 INITIATING DEPT./DIV. Construction and Services Division ISSUE: The District must pass a resolution to finalize the annexation of the above referenced annexation. BACKGROUND: The District previously made application to the Local Agency Formation Commission for the annexation of 10 parcels of land designated as District Annexation 80, L.A.F.C. has considered this request and has amended the boundaries of Parcels 1,2,6,7 and 8 to include additional territory. The District is concurrently holding a public hearing on these amended parcels. L.A.F.C. did not amend the boundaries of Parcels 3,4,5,~ and 10 and has designated these parcels to be District Annexation No. 8o-A. No public hearing is required and the annexation of these parcels can now proceed. L.A.F.C. has adopted a Negative Declaration for District Annexation No. 80-A. District staff has reviewed this Negative Declaration and concurs with its findings. RECOMMENDATION: Adopt a resolution concuring with the Negative Declaration and ordering the completion of District Annexation No. 80-A. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~It DH ~~ CL\4 ENG. San BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 22, 1982 TYPE OF ACTION SUBJECT CONFIRM "AMENDED ASSESSMENT DIAGRAW' AND AUTHORIZE RECORDING OF SAID DIAGRAM APPORTIONMENT OF L.t .D. BOND SUBMITTED BY Dennis Hall INITIATING DEPT./DIV. Construction and Services Div. ISSUE: The County Auditor-Controller's Office has requested this LJlstrict to apportion the Local Improvement District bond which is outstanding on Assessors Parcel Number 194-080-021. BACKGROUND: This parcel was split because of the filing of a minor Subdivision map. The bond apportionment was not requested at the time of the split. Our processing fees will be collected with the property taxes, on a one-time basis. RECOMMENDATION: Assessment Diagram to be amended as follows: Assessment No. Amended Amount Assessment No. Apportioned Amount Area 52-7-10-13 $5,117.80 52-7-10-16 -17 $2,558.90 $2,558.90 Diablo REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. pA DH 1;I1J S M e.~ CLW ENG. <C<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI!. Adm. 1 11 4 82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 27, 1982 SUBJECT TYPE OF ACTION CONSIDER PROPOSAL BY PRICE WATERHOUSE FOR REVIEW OF REFUSE COLLECTION RATE SETTING PROCEDURES CONSIDER CONSULTANTS' PROPOSAL SUBMITTED BY Walter N. Funasaki INITIATING DEPT./DIV. Accounting Division ISSUE: Pri ce Waterhouse has prepared a proposed work pl an and fee estimate to perform a review of the District's refuse collection rate setting procedures for consideration by the Board of Directors. BACKGROUND: The attached work plan has been prepared by Price Waterhouse in consultation with District management and staff. This work plan comprises an expansion of the review of the rate setting procedures which was described as Task 4 in prior proposals. The proposed work plan has been expanded to include a survey of rates charged for similar service by companies operating in other cities or areas, a procedure which incorporates a test of rate comparability, a reporting format to be used by the franchise operator in submitting rate applications, and a procedure which provides the franchise operator financial incentives to implement cost reduction programs. Price Waterhouse is prepared to begin the project in November.. 1982, and issue their report in early January 1983. Recommendations contained in the report may be used during the review of rate increase applications which can be anticipated from franchise operators for implementation as of April 1, 1983. The Board of Directors may wish to reconsider the desirability of an operational review of the franchise operators' refuse collection effectiveness, productivity and management performance after the rate setting process is completed during the first quarter of 1983. This type of effort could then comprise a Second Phase project should the Board feel that additional work would be required. RECOMMENDATION: Consider the attached work plan proposed by Price Waterhouse and determine its acceptability, or whether revisions are required, before executing a professional services agreement. EVIEWED AND RECOMMENDED FOR BOARD ACTION District BOARD OF DIRECTORS NO. ng. 1 11/4/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT PRESENTATION ON CENTRAL COUNTY WASTE TO ENERGY PROJECT BY DAVE OKITA, CIVIL ENGINEER WITH THE COUNTY INFORMATION ENVIRONMENTAL CONTROL DIVISION INITIATING DEPT./DIV. Administration BACKGROUND: The Contra Costa County Public Works Department, Environmental Control Division,has requested to make a presentation to the Central San Board of Directors on the Central County Waste to Energy Project. Arrangements have been made for Dave Okita, Civil Engineer with the Environmental Control Division, to make the presentation to the Board at its regular meeting of November 4, 1982. Attached for your information are copies of the letter of request and a draft resolution regarding the Waste to Energy Project. REVIEWED AND RECOMMENDED FOR BOARD ACTION ((S Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VII 1. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29, 1982 SUBJECT AUTHORIZE EXECUTION OF AMENDMENT NO. 1 TO THE AGREEMENT WITH WOODWARD-CLYDE CONSULTANTS FOR MORAGA TRUNK SEWER REPAIR AND AUTHORIZE $11,400 IN SEWER CONSTRUCTION FUNDS TYPE OF ACTION AUTHORIZE EXECUTION OF CONTRACT AMENDMENT AND AUTHORI ZE FUNDS SUBMITTED BY Jarred Miyamoto-Mills INITIATING DEPT./DIV. Engineering Division ISSUE: Geotechnical engineering services are required during final design of the Moraga Trunk Sewer Storm Damage Repair project. BACKGROUND: Creek bed erosion during the severe storm of January 1982 caused a landslide which damaged a portion of the Moraga Trunk Sewer adjacent to Las Trampas Creek at Wallabi Court in Moraga. CSO Department has taken all necessary measures to maintain the trunk in service as required. In July 1982, the District entered into a contract with Woodward-Clyde Consultants for preliminary geotechnical engineering services. The consultant submitted recommendations in September 1982. Engineering Division staff has evaluated these recommendations and selected a project to repair the damage to the Moraga Trunk Sewer. Staff is proceeding with preparation of plans and specifications. Staff has determined that additional geotechnical engineering services are required to develop detailed criteria for final design of the project. Under the proposed contract amendment, Woodword-Clyde will perform exploratory borings to obtain soil and rock samples, laboratory testing of samples, geotechnical engineering evaluation of the laboratory test data, and recommend geotechnical design, criteria and specifications for the project. This work will be performed on a cost reimbursement basis with a cost ceiling of $11 ,400. 00. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute Amendment No.1 to the District's Agreement with Woodward-Clyde Consultants coveirng Geological and Geotechnical Engineering Services Related to Landslide at Moraga Trunk Sewer and authorize $11,400.00 in sewer construction funds for the work. REVIEWED AND RECOMMENDED FOR BOARD ACTION CS .JI.- JL ~ CLW JM2 Costa Sanitary District BOARD OF DIRECTORS NO. ng. 3 11/4/82 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE October 29, 1982 SUBJECT AUTHORIZE EXECUTION OF AMENDMENT No.4 TO THE AGREEMENT WITH JOHN CAROLLO ENGINEERS AND AUTHORIZE $8,500 IN SEWER CONSTRUCTION FUNDS TYPE OF ACTION AUTHORIZE FUNDS AND APPROVE CONTRACT SUBMITTED BY C. W. Batts INITIATING DEPT./DIV. Plant Operations Dept./Maintenance Issue: Analyses of the treatment plant's steam turbine/aeration air blower system indicate that minor system modifications to optimize energy use are possible. The plant wishes to retain John Carollo Engineers to investigate retrofitting this equipment for energy efficiency. Background: In the Plant Operations' and Maintenance Division's continuing effort to reduce energy consumption, the aeration air turbine/blower system was identified as a candidate for a detailed energy efficiency analysis. This equipment system was originally designed to deliver air to the sewage treatment plant by using steam from the furnaces or the auxiliary boilers; the initial process requirement was for 2,580 brake horsepower. Existing process modifications to curtail chemical and energy costs have already reduced this requirement to approximately 1,200 brake horsepower, but the use of relatively expensive natural or landfill gas to power this system still costs the District over a million dollars a year. The preliminary estimate by the Plant's Maintenance Engineer indicates that modifications to the aeration air turbine/blower system could further improve the system and save more than $50,000 per year. In order to pursue this project and select the most economical alternative for present and future plant operating modes, the plant wishes to retain John Carollo Engineers to document the current efficiency of the aeration air system and to investigate equipment modifications to increase the overall system efficiency. John Carollo would also evaluate the present and future use of the aeration air system in light of the economic return of such system modifications. The second phase of this project, if warranted, would be to implement the best apparent alternative, and a request for construction funds would be made to the Board of Directors at that time. Recommendation: Authorize $8,500 for John Carollo Engineers to investigate and recommend energy efficient modifications of the treatment plant's aeration air system. One Thousand of the $8,500 will be for District force account labor. REVIEWED AND RECOMMENDED FOR BOARD ACTION MS