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HomeMy WebLinkAboutAGENDA BACKUP 12-02-82
BOARD OF DIRECTORS
NO'IV. ADM.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 24, 1982
TYPE OF ACTION
SUBJECT
RECEIVE RESUBMITTED AUDIT REPORT FOR THE
1981-1982 FISCAL YEAR
Receive Audit Report
SUBMITTED BY
Walter N. Funasaki
INITIATING DEPT./DIV.
Administrative Department
ISSUE: The audit report prepared by Laventhol & Horwath, the District's independent
auditors, was submitted to the Board of Directors at the October 21, 1982 Board
Meeting. The Board of Directors requested modifications to the Fund Equity section
of the Balance Sheet and to the presentation of the Statement of Revenues and Expenses.
BACKGROUND: Upon review of the financial statements presented in the 1981-1982 audit
report, the Board of Directors requested the following changes:
o Balance Sheet - The appropriateness of the caption IIRetained Earningsll
within the Fund Equity section of the Balance Sheet was discussed and
an acceptable alternative caption was considered desirable. Addition-
ally, the amount of State and Federal construction grant funds was
considered to be more properly disclosed separately within Fund Equity
rather than being included within the Retained Earnings total.
o Statement of Revenues and Expenses - The identification of sources of
revenues and expenses by funds within the Statement of Revenues and
Expenses to replace the combined statement was requested.
The changes requested by the Board of Directors have been reviewed with the auditors
and members of the Board. The requested changes have been made within the audit
report which is submitted herewith, with the exception of the replacement of the term
Retained Earnings; Retained Earnings is regarded as generally accepted in enterprise
fund reporting and its use is shown in financial reports of other public agencies
which are provided with this Position Paper.
RECOMMENDATION: Receive the resubmitted 1981-1982 audit report prepared by the
District's independent auditors.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
PM
SAN rRANCISCO WASTEWATER PROGRAM FUND GROUP
(a public .ervlce enterprl.. fund of the City and County of San rrancl.co)
BALANCE SHEETS, ~un. 30, 1'7' .nd 1'7.
ill! 1978
for
for
$ 6,111, U5 $ 5,306,973
23,442,462 41,328,941
76,480,386 56,201,271
9,951,692 2,274,614
23,019,883 21,180,532
139,005,768 126,292,331
36 ,'3l, 275 36 , 878 , 1 0 1
171,841,612 170,875,698
12,674,086 ',688,009
17-5,779,337 90,181,360
397,226,310 307,623,168
87,715,744 85,008,080
309,510,566 222,615,088
103,2U 108,773
5448.619.576 5349 .016.192
ASSETS
R..tricted current ....t..
Account. receivabl. frOm cu.to.er., 1... allowance
uncollectible account. of $154,000 and $87,000
1979 .nd 1978, re.pectiv.1y
General obligation bond fund. (Not. 5)
San rranci.co Sewer Revenue Bond fund. (Note 2)
Grant pay.ent. rec.ivable (Not. 1).
BUled
UnbUled
Total r..tricted current ....t.
Property, plant and equipment (Not. 1).
Treatment plant. and equipment
Sewer line. .
Land and right. of way
Con.truction in progre..
Le.. .ccumulated depreciation
Total property, plant .nd equipment
Unamortized Revenue Bond i..ue co.t.
LIABILITIES AND FUND EQUITY
Current 1iabl1itie..
Unearned revenue
Due to City and County of San rranci.co
Current portion of City and County of San rranci.co general
obligation bond. (Note 4)
Current portion of San Franci.co Sewer Revenue Bonda
(Note 3)
Accrued intereat
Con.truction contract. payable
Total current 1iabi1itie.
A~cumulated vacation .nd .ick leave (Note 6)
City and County of San Francisco general obligation bond.,
less current portion (Note 4)
San Francisco Sewer Revenue Bonda, lea. current
portion (Note 3)
Commitments and contingencies (Note 7).
Fund equity.
Contributed capital.
rederal capital grant. (Note 1)
State capital granta (Note 1)
Contribution of the City .nd County of San rranci.co
(Note '1)
Retained earninga, beginning July 1, 1977
306,711 277,705
3,842,274
6,773,000 4,890,000
1,535,000
3,346,849 3,407,171
18,730,427 9,932,994
30,691,987 22,350,144
1,612 ,000 1,403,000
87,185,000 93,958,000
53,465,000 55,000,000
134,356,176
21,989,964
91,249 ,081
247,595,221
28,070,368
275,665,589
67,585,120
10,889,261
91,249,081
169,723,462
6,581,586
176,305,048
$448.619.576 $349.016.192
The accompanying notea are .n integral part of the financi.l at.tementa.
2
I .
SAN FRANCISCO WASTEWATER PROGRAM FUND GROUP
(a public service enterprise fund of
the City and County of San Francisco)
STATEMENTS OF REVENUES, EXPENSES AND RETAINED EARNINGS (NOTE 2)
for the years ended June 30, 1979 and 1978
Net income
1979 1978
$33,413,891 $24,082,801
6,251,123 5,152,873
1,211,807 1,136,354
1,457,475 1,281,213
1,852,457 1,839,862
2,707,664 2,690,198
670,789 343,588
14,151,315 12,444,088
19,262,576 11,638,713
10,512,344 1,382,403
(8,286,138) (6,439,530)
2,226,206 (5,057,127)
21,488,782 6,581,586
6,581,586
$28,070,368 $ 6,5811586
Sewer service charges and other
operating revenue
operating expenses:
Salaries and wages
Fringe benefits
Contracted services
Materials and supplies
Depreciation
Other
Operating income
Nonoperating income (expense):
Interest income (Note 5)
Interest expense
Retained earnings, beginning of year
,
Retained earnings, end of year
The accompanying notes are an integral
part of the financial statements.
3
CITY OF MILLBRAE
MUNICIPAL WASTE WATER TREATMENT FACILITY FUND
BALANCE SHEET
JUNE 30, 1979 AND 1978
ASSETS
1979
Current assets
Cash with treasurer
$ 663,430
Total current assets
663,430
Property, plant and equipment,
Land
Plant and
Furniture
Autos and
improvements
and fixtures
trucks
at cost ,
c1.v-~r()rj.,..tl 9 321
(/II.dt..d.tA ~..v.-f/)" 2 404'086
IJ./ a r..tA. _II I'\..L-O , ,
23,334
15,370
2,452,111
664,600
1,787,511
Less accumulated depreciation
$2,450,941
...
LIABILITIES AND RETAINED EARNINGS
Current liabilities
Matured bonds and interest payable $
Revenue bonds payable, current portion (Note 2)
Accounts payable
20,375
15,000
7,157
Total current liabilities
42,532
Revenue bonds payable, less current
maturities (Note 2)
390,000
..
Contributed capital
75,840
Retained earnings
1,942,569
2,018,409
$2,450,941
..
The accompanying notes are an integral
part of these financial statements.
.
-2-
..
i
I
~
I
1978
$ 598,663
598,663
9,321
2,340,606
23,334
5,321
2,378,582
613,444
1,765,138
$2,363,801
$
10,000
3,246
13,246
405,000
75,840
1,869,715
1,945,555
$2,363,801
CITY OF MILLBRAE
MUNICIPAL WASTE WATER TREATMENT FACILITY FUND
STATEMENT OF OPERATIONS AND RETAINED EARNINGS
YEARS ENDED JUNE 30, 1979 AND 1978
.
1979
$ 538,542
3,387
541,929
169,945
44,509
182,715
51,156
448,325
93,604
Operating revenues
Sewer service charges (Note 1)
Sewer permits and other
Total operating revenues
'-
Operating expenses
Salaries
Insurance and employee benefits
Maintenance and operation
Depreciation
'-
Total operating expenses
Operating income
,.
Nonoperating revenue
Federal construction grant
Trans fers from
Capital projects fund
Revenue sharing fund
..
Nonoperating expense
Interest
20,750
Net income
72,854
Less transferred to contributed capital
I
Transferred to retained earnings
72,854
Retained earnings - beginning of period
1,869,715
Retained earnings - end of period
$1,942,569
.I
I
The accompanying notes are an 1nteg~al
part of these financial statements.
.
-3-
I
1978
$ 485,099
12,086
497,185
167,591
54,684
164,551
47,476
434,302
62,883
21,763
15,000
39,077
75,840
21,250
117,473
75,840
41,633
1,828,082
$1,869,715
District
BOARD OF DIRECTORS
Nq~I. Consent Calendar
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 24, 1982
SUBJECT
POSITION PAPER
TYPE OF ACTION
SUBMITTED BY
Parcel
No.
82-19
AUTHORIZATION FOR P.A. 82-19 (SAN RAMON AREA) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE
DISTRICT
ACCEPT FOR PROCESSING
Dennis Hall
INITIATING DEPT./DIV.
Construction and Services Division
Area
Owner
Address
Parcel No. & Acreage
Remarks
Lead
Agency
San
Ramon
Albert Marcotte
81 Haven Lane
Walnut Creek, CA
208-280-01 & -20
12.71 AC & 10.489 Ac
Planned office complex
site. Tentative map
approval, Negative
Declaration by County.
County
RECOMMENDATION: Authorize P.A. 82-19 to be included in a future formal annexation
to the District.
INITIATING DEPT./DIV.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ptI
DH
e.~ CL\4
District
BOARD OF DIRECTORS
NO. I I I. Consent Ca 1 .
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
SUBJECT
POSITION PAPER
DATE
November 24, 1982
TYPE OF ACTION
SUBMITTED BY
EXECUTE I'CONSENT TO COMMON USE" AGREEMENT WITH
P.G.&E. - JOB 3482 WALNUT CREEK AREA
APPROVE CONSENT TO
COMMON USE
ISSUE: A public sewer has been designed to cross an existing P.G.&E.
easement. A "Consent to Common Use" is required to permit the District
to cross P.G. & E. IS easement.
BACKGROUND: The subject document will permit the public sewer to cross
P.G. & E's easement while protecting P.G.&Els prior rights. The
document protects both parties interests in the "consent area" from
actions of the other party.
RECOMMENDATION: Approval, execute document.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~
DH
~~
CL\.J
District
BOARD OF DIRECTORS
NO.
ar
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 22, 1982
SUBJECT
EXECUTE" CONSENT TO DEDICATION OF DRAINAGE EASEMENT"
TO CONTRA COSTA COUNTY. JOB 1574, PARCEL 13, WALNUT
CREEK AREA.
TYPE OF ACTION
APPROVE CONSENT TO
DEDICATION
Dennis Hall
INITIATING DEPT./DIV.
Construction and Services Division
SUBMITTED BY
ISSUE: Mr. Delta Pelzel is subdividing his property into three parcels.
The County is requiring the dedication of a drainage easement covering
the area of a natural creek crossing the subject property.
BACKGROUND: At the present time the County does not have any plans to
improve the existing creek, which is in a heavily wooded area. If it
becomes necessary to do work in the creek, the subject drainage ease-
ment will establish their right to do so.
The "Consent" document is our standard form and it protects the Districts
prior rights in the area of Consent. The document requires that the cost
of any relocation of District facilities will be borne by the County.
RECOMMENDATION: Approval, execute document and authorize its recording
by the County.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
6ltt
DH
'4JJ
e..~
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 24, 1982
SUBJECT
TYPE OF ACTION
AUTHORIZE MATERNITY LEAVE OF ABSENCE FOR D. BARONE,
JUNIOR ACCOUNTANT, EFFECTIVE DECEMBER 13, 1982
AUTHORIZE LEAVE OF
ABSENCE
SUBMI:rWT;Cl BY N F k'
a ter . unasa 1
INITIA1.lilIG .PEPTt!DIVt.
AamlnlS ra lve Department
ISSUE: D. Barone, Junior Accountant, has requested a five month maternity
leave of absence effective December 13, 1982.
BACKGROUND: Consistent with District policy, D. Barone should be granted a
maternity leave of absence with a continuation of all health, medical, life
insurance and long-term disability insurance benefits. Applicable benefit
provisions under the State Disability Insurance program will be available
during the maternity leave.
The Board of Directors has indicated its amenability to having normal leaves
of absences approved by the General Manager-Chief Engineer. The General
Manager-Chief Engineer's approval is provided by signature below; however,
the Memorandum of Understanding with Employees' Association Public Employees'
Local No.1 requires Board approval for a leave of absence without pay
exceeding five working days.
RECOMMENDATION: Authorize a five month maternity leave of absence for
D. Barone, effective December 13, 1982.
_ REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.!DIV.
h~
WNF
I
BOARD OF DIRECTORS
District
NO. V. ENG.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
November 29, 1982
SUBJECT
AUTHORIZE $5,000.21 FOR THE CLOSE OUT OF THE HIGH
VOLTAGE EMERGENCY ELECTRICAL SERVICE, DISTRICT PROJEC
NO. 3525
TYPE OF ACTION
APPROVAL OF ADDITIONAL
FUNDS
SUBMITTED BY
Jay McCoy
INITIATING DEPT./DIV.
Construction & Services Division
ISSUE: The design/contract management (District labor) account for
this project has been overexpended.
BACKGROUND: This project provides for an alternate source of power
if the Treatment Plant's main source of power is interrupted.
Preparation of contract documents began in the spring of 1981. The
District received approval to award a construction contract from the
State a year later. The contract with St Francis Electric extended
from May 26, 1982 to July 29, 1982. PG&E completed the metering
compartment during August 1982 and the 21 KV power connection on
November 2, 1982.
Costs for small, grant-funded projects run high because of the large
amount of paperwork. This fact combined with a delay in project
approval by the State and delays by PG&E in activating the power
source have caused the project account to overrun.
RECOMMENDATION: Authorize an additional $5,000.21 on the High
Voltage Emergency Electrical Service Project No. 3525 for a total
project authorization of $81,300.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ENG.
INITIATING ~DIV.
r/ ~ JSM
e.~W CLW
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VI. COL. SYSTEM
1 12 2 2
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
Nov. 23, I 982
SUBJECT TYPE OF ACTION
AUTHORIZE $3,206 FROM C.S.O. 1982-1983 EQUIPMENT BUDGET
CONTINGENCY FUND TO REPLACE THREE (3) EMMET CGS-10 Authorize Funds
TRI-TECTOR GAS aETEC~ORS
SUBMITTED BY
Robert H. Hinkson
INITIATING DEPT./DIV.
Collection System Operations
ISSUE: The purpose of this request is to replace 3 Emmet CGS-10 tri-tectors
with 3 Seen-Trio Gas Detectors.
BACKGROUND: Our Emmet tri-tectors are used for confined space atmosphere
monitoring and testing. They have proven to be difficult to keep in
operation and cannot be depended on. The Seen-Trio detectors have a
reliable reputation and are used extensively in the bay area. Reliable
equipment is essential for confined space work.
RECOMMENDATION: Authorize $3,206.00 from c.s.o. 1982-1983 Equipment Budget
contingency fund to replace three (3) Emmet CGS-10 Tri-tector Gas Detectors.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
t\~~ ~
BOARD OF DIRECTORS
N~ VI. COL. SYSTEM
2 12 2 82
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
EXPRESSIONS OF APPRECIATION from
Mr. & Mrs. Jack Huddleston, Walnut Creek, and
Mrs. Diane Morrison, Lafa ette
TYPE OF ACTION
Information
SUBMITTED BY
INITIATING DEPT./DIV.
ISSUE: The C.S.O. Department has recently received expressions of appreciation
from Mr. & Mrs. Jack Huddleston, 18 Grandview Place, Walnut Creek, and Mrs. Diane
Morrison, 1528 Reliez Valley Rd., Lafayette, for the courteous and informative
service accorded them by Department employees.
BACKGROUND: The Huddleston's letter deals with the work of Doug Crocker, Al Hornsby,
Lee Hopkins, Jesse Lawrence, Joe White, and Jim Hampton on a sewer repair project
on Grandview Place, Walnut Creek. The Morrison call was in thanks for the service
provided by Bill Katsuleres and Chuck Gardner in regards to her concern about sewer
overflow protection at her home on Reliez Valley Rd., in Lafayette.
RECOMMENDATION: Accept Expressions of Appreciation from Mr. & Mrs. Jack Huddleston
and Mrs. Diane Morrison.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
. -----
November 17, 1982
MEMORANDUM TO: BILL KATSULERES, MAINTENANCE CREW LEADER AND
CHARLES GARDNER, MAINTENANCE CREW MEMBER II
FROM: R. H. Hinkson, Manager, Collection System Operations
SUBJECT: LETTER OF APPRECIATION
ATTENTION: BILL KATSULERES
Bill, on October 25, 1982, Ginnie Gerber took a phone call
from a Mrs. Morrison in Lafayette. She had called us earlier regarding
the potential for overflow at her home based on the "Ray Horne"
story in the Lafayette Sun. You and Chuck checked it out.
As you can see from Ginnie's notes on the conversation, Mrs.
Morrison was extremely pleased with your explanation and courteous
treatment. I want to congratulate you for an excellent piece of
work from both a technical and public relations viewpoint. I am
sure, your individual conduct in this matter makes the rest of us
in the District look a little better too. Thank you.
-\
~.' ~~'Hl~~+(V\
Manager, Collection System Operations
RHH:vg
cc: Roger J. Dolan
Personnel File
.<((sD
TELEPHONE
CONVERSATION NOTES
SUBJECT
OVERFLOW DEVICE
PROJECT FILE I PAGE
1 OF 1
CALL TO ORGANIZATION DATE I TIME
GINNIE GERBER C.S.O. 10-25-82 9:35 a.m.
CALL FROM ORGANIZATION PHONE NO.
MRS. MORRISON PROPERTY OWNER ( 415) 934-0637
Mrs. Morrison called to let us know that in all of her previous experiences
she has never received such courteous and informative service from representatives
....--. '-'--"'--"'-~-'-"-~
of a public agency as she had today.
"'-'--"--"---
..._-_._.._-_...__.....__.._~-_..__.._-~
Two men (Bill Katsuleres and Charles Gardner) came out this a.m. to examine
her property to see if an overflow device was required. (She had requested this exam
because of the "Horne" article in the newspaper. )
They showed her in detail how the sewer system works, walking her out
and showing here where her line flows, giving her dye tablets to deomonstrate the
flow, and continued their explanation until she felt she totally understood how
".__._~-_.~---,--
the system functions. "They didn't talk down to me because I am a woman, they gave
me personal examples of how they do things in their homes so that I could understand."
She said she felt they were sincere "not phony", "not putting on a fake show" in
wanting to help her relieve her fears because of the news article. I said I wished
the manager had been available to receive her call, she said she would be glad to
tell him the same thing, she just wanted to thank us for our excellent public service.
/7/'
!:!y
, C/{I
--
November 18, 1982
MEMORANDUM TO: DOUG CROCKER, MAINTENANCE SUPERVISOR
AL HORNSBY, MAINTENANCE CREW LEADER
LEE HOPKINS, MAINTENANCE CREW MEMBER II
JESSE LAWRENCE, MAINTENANCE CREW MEMBER II
JOE WHITE, MAINTENANCE CREW MEMBER II
JIM HAMPTON, MAINTENANCE CREW MEMBER I
FROM: R. H. Hinkson, Manager, Collection System Operations
SUBJECT: LETTER OF APPRECIATION
ATTENTION: DOUG CROCKER
I know you guys are good worker's and I thought you were good
at public relations, but I'll be damned if I thought you were this
good! ~
To be serious, this letter from the Huddleston's is one of
the most enjoyable letters I have ever read. I am extremely pleased
to commend you all for your excellent response to the public on
the Grandview job and to the Huddleston's in particular.
Q \ lJ (W-~)~~
R. H. Hinkson
Manager, Collection System Operations
RHH:vg
cc: Roger Dolan
Personnel File
Attachment
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