HomeMy WebLinkAboutAGENDA BACKUP 01-07-82
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
( "/J(:
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
ACCEPTANCE OF DISTRICT PROJECT NO. 3603~ MATERIAL CONTROL
CENTER YARD IMPROVEMENT
Januar 7 ~ 1982
TYPE OF ACTION
ACCEPTANCE OF
CONTRACT WORK
SUBMITTED BY
Edwin J. Anderson
INITIATING DEPT./DIV.
Engineering/Construction
ISSUE: The Contractor, Shands Construction Company, Inc.~ has satisfactorily
completed construction of the Project. The Project is ready for
acceptance by the District Board of Directors.
BACKGROUND: On November 23~ 1981~ District entered into an agreement
with Shands Construction Company for Material Control Center
yard improvement at the Treatment Plant. The Contractor
satisfactorily completed all construction work on December 10~
1981, including punch list items.
RECOMMENDATION: The following Board actions are recommended:
1. Accept Contract work for Project No. 3603.
2. Authorize filing the Notice of Completion with the Contra
Costa County Recorder.
3. Authorize final payment to the Contractor 35 days after
the Notice is filed provided no claims are received.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT./DIV.
Costa
BOARD OF DIRECTORS
NO. IV. Consent Calendar
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
SUBJECT
AUTHORIZATION FOR P.A. 82-1 (WALNUT CREEK AREA) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRI
DATE
January 4, 1982
TYPE OF ACTION
ANNEXATION
SUBMITTED BY
Ja
INITIATING DEPT./DIV.
Construction and Services
Parcel
No.
Area
Owner
Address
Parcel No. & Acreage
Rema rks
Lead
Agency
82-1
\.J. C.
Harley W. J. King, et ux
2161 Ygnacio Valley Rd. #100
Walnut Creek, CA 94598
138-100-006 2.26 Ac.
Owner to build one single
fami 1y house. District to
prepare 11~lotice of
Exempt i onl'
CCCSD
RECOMMENDATION: Authorize P. A. 82-1 to be included in a future formal annexation
to the District.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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<e<SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
(" ;../.[6 -,.' ;r'
NO. IV. Consent Calendar
3 1 7 82
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
Januar 7, 1982
SUBJECT
ACCEPTANCE OF DISTRICT PROJECT NO. 3603, MATERIAL CONTROL
CENTER YARD IMPROVEMENT
TYPE OF ACTION
ACCEPTANCE OF
CONTRACT WORK
SUBMITTED BY
Edwin J. Anderson
INITIATING DEPT./DIV.
Engineering/Construction
~.
ISSUE: The Contractor, Shands Construction Company, Inc" has satisfactorily
completed construction of the Project, The Project is ready for
acceptance by the District Board of Directors.
BACKGROUND: On November 23, 1981, District entered into an agreement
with Shands Construction Company for Material Control Center
yard improvement at the Treatment Plant. The Contractor
satisfactorily completed all construction work on December 10,'
1981, including punch list items.
RECOMMENDATION: The following Board actions are recommended:
1. Accept Contract work for Project No. 3603.
2. Authorize filing the Notice of Completion with the Contra
Costa County Recorder.
3. Authorize final payment to the Contractor 35 days after
the Notice is filed provided no claims are received.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ENG.
INITIATING DEPT./DIV.
(h~iol1
~1
District
BOARD OF DIRECTORS
N~ Consent Calendar
4 1/7/82
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
Janua r 4 1982
TYPE OF ACTION
SUBJECT
AUTHORIZE CHANGE TO SAFE DEPOSIT BOX SIGNATORIES
Adopt Resolution
SUBMITTED BY
Walnter N. Funasaki, Finance Officer
INITIATING DEPT./DIV.
Accounting Division
ISSUE: The resignation of R. Reagan, Senior Accountant, requires that a replacement
be authorized to have access to the contents of the District's safe deposit box.
BACKGROUND: The District rents a safe deposit box at the Wells Fargo Bank in Walnut
Creek to safeguard certificates of deposit and other negotiable instruments which are
retained by the District as developer bonds.
A Board resolution is required by the Wells Fargo Bank to authorize signatories to the
safe deposit box. The present signatories are: Clyde Hopkins, Board Secretary;
Walter Funasaki, Finance Officer; and Ronald Reagan, Senior Accountant. As a result of
R. Reagan's resignation on January 8, 1982, D. Barone, Junior Accountant, is
recommended as a replacement signatory.
D. Barone will have responsibility for depositing new developer bonds and retrieving
bonds which are to be returned to developers. When the bonds are released to the
developer, the negotiable instruments are endorsed by the Board Secretary, Construction
Division Manager, Engineering Department Manager, Finance Officer or General Manager-
Chief Engineer.
It is believed appropriate to assign custodial responsibility for the safe deposit box
to the Junior Accountant in order that the Senior Accountant be relieved of, on average,
a weekly trip to the bank, and in considerati'on of the following controls:
1. Endorsement of the negotiable instrument by specific District management
personnel is required.
2. Annual verification of the safe deposit box contents to a developer bond register
will be performed by the Senior Accountant.
3. Employee Blanket Bond coverage is maintained by theDi~trict.
RECOMMENDATION: Adopt a resolution authorizing Clyde Hopkins, Walter Funasaki, and
Debbie Barone to have the right of access to, and control of, the contents of the
District's safe deposit box at the Wells Fargo Bank.
'Z-,"~,~'PT.ID'V. .
". REVIEWED AND RECOMMENDED FOR BOARD ACTION
WNF
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ccCSD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. v. ~NGINEER1~~ /82
POSITION P P 1 VIA: ROGER J. DOLAN
A ER I General Manager-Chief Engineer
SUBJECT
SUBMITTED BY
DATE
Janua rv 7, 1981
TYPE OF ACTION
EXECUTE AGREEMENT WITH HARCO CORP. FOR CONSULTANT EXECUTE AGREEMENT FOR
SERVICES ON DISTRICT PROJECT NO. 3586, CORROSION
PROTECTIOIJ REDESIGN FOR MARTINEZ FORCE MAINS M-2 & M-)
CONSULTANT SERVICES
John Larson
INITIATING DEPT./DIV.
Engineering Division Manager
""
BACKGROUND: On September 3, 1981, the Board authorized $35,000' for'
the redesign of Martinez Force Mains M-2 & M-6 Corrosion Protection
Systems. At that time, the Board was also advised that HARCO Corpor-
ation was most responsive for our needs, by a staff screening process.
Staff has completed its efforts to negotiate an agreement with HARCO
to prosecute work identified therein.
RECOMMENDATION: Execute Agreement as attached.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.!DIV.
GEN. MGR./CHIEF ENG.
JL
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
I VIA: ROGER J. DOLAN
POSITION PAPER General Manager-Chief Engineer
SUBJECT AUTHORIZE AN ADDITIONAL $40,000 FOR PURCHASE OF
EQUIPMENT FOR THE LANDFILL GAS PROJECT
DATE
January 4, 1982
TYPE OF ACTION
AUTHORIZE FUNDS
SUBMITTED BY
Steve McDonald, Associate Engineer
I INITIATING DEPT./DIV.
Engineering Division
BACKGROUND
On December 17, 1981 the Board authorized $80,000 from the sewer construction
fund to purchase equipment with long-lead times for the Landfill Gas Utilization
Project. Additional equipment has now been identified which must be expedited
to assure meeting the May 1,1982 deadline on the Gas Sales Agreement with
Getty.
RECOMMENDATION
Authorize an additional $40,000 from the Sewer Construction Fund for the
purchase of equipment and instrumentation for the Landfill Gas Project;
DSP No. 3469. This expenditure was included in the Capital Expenditure Plan.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
~
V'fL- e.~~
<C<SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
Approval of Amendment No.5 to the Task B Agreement with
Metcalf & Eddy to increase the cost ceil ing for design of the
Stage 5B-l Project.
SUBMITTED BY
Curtis Swanson, Associate Engineer
TYPE OF ACTION
Execute Consultant
Agreement - Authorize
Funds
Division
BACKGROUND: Metcalf and Eddy (M & E) is under contract to provide engineering services
for completion of design of the Stage 5B-l Project. Two phases of Task B, which are
currently underway, are the definition of scope of the 5B-l Project (Task I-B) and
design of the electric motor-driven aeration blower (Task II-B). The cost ceilings
for Tasks l-B and ll-B need to be increased to enable completion of this work.
Completion of the Task l-B Definition of Scope Report will require additional
time to make revisions and include additional engineering information requested by
District staff. This amendment will increase the cost ceil ing for Task l-B from
$47,585 to $62,500 ($14,915 increase). Since the scope of work has not changed, and
the M & E Agreement is a cost plus fixed fee (CPFF) type of contract, only the direct
and indirect costs are being increased. The fixed fee remains unchanged.
Design of the electric motor-driven aeration blower will require additional time
to complete because of the need to develop a blower management plan and to evaluate
the impact of the new blower on operation of the existing steam turbine-driven blowers.
Also, a major revision of the blower and motor prepurchase specifications was necessary
to conform with District purchasing requirements. This amendment will increase the
cost ceil ing from $84,702 to $125,993 ($41,291 increase). Since this is a CPFF contrac ,
only the direct and indirect costs are being increased. The fixed fee remains un change
Under Task ll-B, M & E also assists the District in evaluating the purchase and
installation bids for the aeration blower. The blower purchase bid received last
Spring required substantial review because the lone, and consequently low bid, was
submitted with twenty-one exceptions to the specifications. The cost ceiling for bid
assistance services must be increased to allow review of the blower installation bid
which will be advertised in Spring, 1982. The cost ceiling is being increased from
$6,053 to $9,658 ($3,605 increase). Again, since this is a CPFF contract, only direct
and indirect costs are being increased. The fixed fee is unchanged.
The total increase for Tasks l-B and ll-B is $59,811. These costs are eligible
for reimbursement under the Clean Water Grant Program.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute Amendment No.
with Metcalt & Eddy to increase the cost cell ing for the definition of scope of the
Stage 5B-l Project, design of the electric motor-driven aeration blower and bid assis-
tance associated with the purchase and installation of the aeration blower. Authorize
the expenditure of sewer construction funds for this work.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ICJ~
VAL-
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((sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
December 30, 1981
SUBJECT
AUTHORIZE $1,500 FOR THE SENIOR ENVIRONMENTAL ENGINEER TO
ATTEND INCINERATION SCHOOL
TYPE OF ACTION
Employee Education
SUBMITTED BY
Robert A. Baker
INITIATING DEPT.!DIV.
Plant Operations Department Manager
Issue: The Plant Operations Department requests permission to send William Brennan,
the new Senior Environmental Engineer, to an intensive five-day school in combustion/
incineration technology.
Background: Since the unsuccessful incinerator startup attempt three years ago, the
Plant Operations Department has lost most of the incineration expertise that was
assembled for incinerator operation. We are now beginning to build up the team and
the expertise necessary to start the rebuilt incinerators up in 1983. Last summer
we tried to hire a mechanical engineer experienced in incineration but were unsuccess-
ful in our recruiting effort. As a result, we changed our approach sl ightly and
decided to hire an environmental engineer who had a sufficiently broad background
so that he could learn incineration technology quickly and also assume other plant
operat ions dut i es. \Je have successfu 11 y recru i ted a competent and exper i enced
Senior Environmental Engineer and are ready to begin our incinerator startup training
program.
The school that we propose to send the Senior Environmental Engineer to is an
intensive five-day course in subjects which are directly applicable to our incinerators.
One of the instructors of the course (and the textbook) is from North American Manufac-
turing Company, the supplier of much of our furnace equipment. I do not believe that
there is any less expensive course available which covers these subjects. College
courses would not concentrate on applicable subjects as this course does and would not
have the practical orientation that this course has. A copy of the course outline is
attached to this position paper.
The cost breakdown for this course is as follows:
o $955 - course fee
o $505 - airplane fare, lodging, and meals
Recommendation: Authorize $1,500 for William Brennan to attend the course, "Applied
Combustion Technology.11
REVIEWED AND RECOMMENDED FOR BOARD ACTION
"'T'AT~./D'V.
R.A.B.
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Central Cont
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
January 7, 1982
SUBJECT
DECLARATION OF AN EMERGENCY AND AUTHORIZATION IN THE
AMOUNT OF $25,000 FOR THE REPAIR OF THE DAMAGED
CREEK CROSSING ABUTMENT SOUTH OF LINCOLN AVENUE,
TYPE OF ACTION
SUBMITTED BY
Jay McCoy
INITIATING DEPT./DIV.
Construction and Servfces Divfsion
During the last rainstorm, numerous banks along Walnut Creek channel
washed out. One of these washouts has resulted in damage to the east
abutment of a 30-inch creek crossing and adjacent manhole and piping
located south of Lfnco1n Avenue near the Walnut Creek Lfbrary.
Collection System Operation personnel responded swiftly and securred
the damaged area on a temporary basis. It is necessary to take immedi-
ate action to protect the area where the damage occurred.
Mountain Constructfon has been engaged to fnstal1 rock rfprap around
the abutment, manhole and exposed piping on an emergency basis. It
is necessary for the Board to declare an emergency and to authorize
funds for the repair work. It is estimated that costs will be
approximately $25,000. It is anticipated that there may be additional
work necessary later this year to complete the project on a permanent
basis.
RECOMMENDATION: Decl~re an emergency for the repair of the damaged
creek crossing south of Lincoln Avenue in Walnut Creek and authorize
$25,000 for the work, 9istrict Project 3636.
Attachment - Map
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Cot. W
CL\ff
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