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HomeMy WebLinkAboutAGENDA BACKUP 06-03-82 c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT RECONSIDER VALLEY DISPOSAL SERVICE GARBAGE COLLECTION RATES June 1, 1982 TYPE OF ACTION ESTABLISH GARBAGE COLLECTION RATES SUBMITTED BY Walter N. Funasaki INITIATING DEPT./DIV. Accounting Division ISSUE: At its May 20, 1982 Board Meeting, the Board of Directors requested that addi- tional information related to the establishment of garbage collection rates in the areas served by Valley Disposal Service be obtained. BACKGROUND: The Board of Directors established the residential garbage collection rates for the Valley Disposal Service franchises by providing for a 5% increase effective April 1, 1982. The residential garbage collection rate increase granted and the commercial and apartment rates established at the subsequent Board Meeting were based on providing the garbage franchises a combined total rate increase sufficient to achieve a 100% operating ratio. On May 13, 1982, S. Skaggs, representing Valley Disposal Service, requested that the Board consider including interest expense of approximately $75,000, which is projected to be expended during the April 1, 1982 through March 31, 1983 period, as an operating expense. At its May 20, 1982 Board Meeting, the Board of Directors requested the following information: 1) Clarification from the garbage collector regarding the specific garbage collection rates which would be affected by any rate adjustments produced by inclusion of approximately $75,000 of interest expense in operating expenses. 2) A Source and Application of Funds Statement. The above information was requested from Valley Disposal Service for inclusion with this Position Paper. S. Skaggs advised me, this date, that the information will not be available in time for the June 3, 1982 Board Meeting and requests additional time until the next Board Meeting for its submission. RECOMMENDATION: Consider the information provided in this Position Paper and take appropriate action. REVIEWED AND RECOMMENDED FOR SOARD ACTION ~TIN=. WNF:pd ----,----_._---_....._.._.._--'_.._~-'_.. ._--,._-_..._.,-~.._---~...__.~-'-_... NOTI CE THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT WILL AT ITS REGULAR MEETING ON JUNE 3, 1982, TO BE HELD AT 5019 IMHOFF PLACE, MARTINEZ, CA. (PACHECO AREA) CONSIDER A REQUEST FROM GARBAGE FRANCHISEES TO RECONSIDER THE BOARD'S ACTION TAKEN ON APRIL 22, 1982 IN THE ADOPTION OF RATES FOR THE COLLECTION OF GARBAGE FROM APARTMENTS AND COMMERCIAL ESTABLISHMENTS BY VALLEY DISPOSAL SERVICE, LAFAYETTE DISPOSAL SERVICE AND DIABLO DISPOSAL SERVICE. THESE COMPANIES HAVE STATED THAT THE BOARD DID NOT CONSIDER ALL THEIR COSTS IN THE SETTING OF SUCH RATES. INTERESTED PARTIES ARE INVITED TO BE HEARD AT THE JUNE 3 MEETING. Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. lnance POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE June I, 1982 TYPE OF ACTION SUBJECT 1982-1983 OPERATIONS AND MAINTENANCE BUDGET BUDGET REVIEW SUBMITTED BY Walter N. Funasaki, Finance Officer INITIATING D~PT./DIY.. . Accounting DIvIsion ISSUE: The 1982-1983 Operations and Maintenance Budget was initially submitted to Board Members on May 26, 1982. The budget will be reviewed at the June 3, 1982 Board Meeting and is scheduled for approval at the June II, 1982 Board Meeting. BACKGROUND: The 1982-1983 Operations and Maintenance Budget expenditures submitted for initial Board review on May 26, 1982 total $15,583,410, before provision for wage and benefits changes to be made effective in 1982-1983; budgeted revenues for 1982-1983 total $15,921,503 based on 1981-1982 Environmen- tal Qual ity Charge rates. After approval of the 1982-1983 Operations and Maintenance Budget, the Board of Directors will be required to establish the Environmental Qual ity Charge rate for 1982-1983. The EQC rate may be established on June II, 1982, following the Public Hearing which is scheduled to receive public comment on the 1982- 1983 EQC rate. It is recommended that the Board of Directors review the 1982-1983 Operations and Maintenance Budget and provide direction for its revision in order that the following actions may be taken at the June 11, 1982 Board Meeting: o Approve the 1982-1983 Operations and Maintenance Budget, as revised by direction of the Board at the June 3, 1982 Board Meeting. o Conduct a Publ ic Hearing for the establ ishment of the Environmental Qual ity Charge rate for 1982-1983. o Establ ish the 1982-1983 EQC rate. RECOMMENDATION: Provide reVIsions, if any, to the 1982-1983 Operations and Maintenance Budget submitted on May 26, 1982. REVIEWED AND RECOMMENDED FOR SOARD ACTION INI'7ING DEPT./DIV. . OC~ ------~,~"~., --"._-_.,_.._".~--~_.,-----_.,~,-~~-----_..._-_._,---._..._~."-~--_.....-.,'_._,.-~..~----,-,-~-,~._---~---~ ((sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. Engi neering POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE May 28, 1982 SUBJECT AUTHORIZE EXECUTION OF CONTRACT AMENDMENT NO.1 WITH JOHN CAROLLO ENGINEERS AND $200,000 IN SEWER CONSTRUCTION FUND FOR DESIGN OF THE STAGE 58 PROJECT TYPE OF ACTION AUTHORIZE FUNDS AND CONTRACT EXECUTION SUBMITTED BY Curtis Swanson, Associate Engineer Engineering Division ISSUE John Carollo Engineers has completed preliminary design of the hydraulic capacity portion of the Stage 58 Project. Additi ona 1 funds are requi red for final design of this portion. BACKGROUND The District began design of the Revised Stage 58 Project in February, 1982. The Stage 58 Project will provide conventional secondary treatment and sludge processing for wastewater flows up to 45 MGD. John Carollo Engineers was selected to provide preliminary design services for the hydraulic capacity, sludge thickening, and sludge dewatering elements of the Stage 58 Project. Carollo has completed preliminary design of the hydraulic capacity element. Rather than wait for completion of preliminary design of the other elements, the District Engineering staff has decided to proceed separately with final design of the hydraulic capacity element. The Staff has negotiated a contract amendment with Carollo for final desi gn services. This amendment is a 1 ump sum type of contract. The total cost of the amendment is $200,000. Under the terms of the amendment, Carollo will complete plans and specifications for the hydraulic capacity element in early November, 1982. Construction of this portion of the Stage 58 Project could be completed by October, 1983. The staff is still attempting to obtain clean water grant funding for construction of the Stage 58 Project. If this funding is obtained, the District will be reimbursed for a portion of the design costs. If grant funding is not obtained, the District must finance the entire design cost. RECOMMENDATION Authorize the General Manager-Chief Engineer to execute Amendment No. 1 to our agreement with John Carollo Engineers for final design of the Hydraulic capacity element of the Stage 58 Project. Authorize the expenditure REVIEWED AND RECOMMENDED FOR SOARD ACTION ~Y;'/DIV' CWS vL.J JL c~ CLW OF <c(sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. nglneerlng POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT AUTHORI ZE $12,000 FOR DISTRICT PARTICIPATION IN JOB NO. 3334, BUTTNER ROAD SEWER INSTALLATION June 1 1982 TYPE OF ACT ION AUTHORIZATION OF FUNDS Jay McCoy INITIATING DEPT./DIV. Construction & Services Division SUBMITTED BY ISSUE: The Buttner Road Homeowners Group needs financial assistance to proceed with the installation of a public sewer to eliminate a health hazard. BACKGROUND: For many years, attempts have been made to bring sewers into the Buttner Road area. In 1980, Security Owners Corporation completed a sewer system for a new subdivision just east of Buttner Road. The subdivision sewer work included the extension of a public sewer into Buttner Road proper. Since that time, there has been a concerted effort by local homeowners to extend sewers to their properties. Owners at the north end of Buttner Road have decided to extend the public sewer system separate from the remaining owners. Nine of these twelve remaining owners have agreed to finance their full share of the costs for the sewer project shown on the attached map in accordance with the attached financial summary. One of the nonparticipating owners (Swann) is connected to the existing public sewer to the west but has a revokable easement from the golf course. There is a condition in Swann's easement that requires him to hook into the Buttner Road sewer and disconnect from the golf course sewer within two years from the completion of the Buttner Road sewer. Swann will be forced to connect to Buttner Road by 1985 but will not contribute to the Buttner Road sewer project at this time. The Homeowners Group has requested that the District make the initial payment for Swann ($4,000) and recoup the money as a rebate. Another nonparticipating owner (Wilson) cannot afford to pay his share of the initial project cost nor can he afford to borrow the money. The Homeowners Group has requested that the District likewise make this ini tial payment. Homeowner Johnson has one improved lot and one vacant lot. Johnson will pay for his improved lot but is not financially able to pay for his vacant lot. The Group has requested the District to make the payment for Johnson's vacant lot. There has been a great deal of progress made in the last four months towards finalizing the proposed privately financed sewer project. The Health Department has completed a recent survey of septic tanks and found that seven out of eleven existing houses have failing septic tanks. The REVIEWED AND RECOMMENDED FOR SOARD ACTION ING~ 1/2 Group is under pressure to abate the failing septic tanks and is very close to having enough money for the sewer project. The Group needs the assistance of the District to complete the financial package. RECOMMENDATION: Authorize $12,000 for District participation in the Buttner Road Sewer Project. JMcC:pd Attachments REVIEWED AND RECOMMENDED FOR SOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. 2/2 ._'-_..~-~._---_._------ I I I I 'I I \ I I I \ I I ~II \ Ol~ I \ I I I ()), I ~I I I I <0 I I 011 I '"II I I I I I I I I I I : \ PROPOSED SEW-ERS: . EXISTING .~ SEWERS ..~- 6 '-='00' /960 / A 2 ..3 JOHNSON -A SWANN ,203/, 2049 96/ I- .::> Q) .:~ 208/ 2093 965 A' FAILING SEPTIC TANK' PROSt ~ ~ P3465,5;::- ~ ~(o GRAYSON ~ R5 7--- 't - 2f ------- BUTTNER ROAD PROJECT FINANCIAL SUMMARY Address on Initial Pmt. Future Owner Buttner Rd. Assigned Units By Homeowners Payment Swann 2080 1 $ 0 $4,000 Johnson 2066 2 4,000 4,000 Hansen 2060 I 4,000 Briggs 2048 1-1, 5,000 Breed 2042 1-1, 5,000 Horton 2030 2 8,000 Cubillo 2024 I 4,000 Jarratt 1960 1 4,000 Berkowi tz 1948 I 4,000 Wi I son 2031 I 0 4,000 Sanford 2049 3 12,000 Pederson 2081 1 4,000 16t $51:.,000 $12,000 (see Note I) Note I - All future payments payable to CCCSD -_._-_..._---_._-'-~----~--_.._----_._._._------~..._,-...----------------- t((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. Engif)eenng POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE May 27, 1982 SUBJECT ESTABLISH DATE FOR ANNEXATION HEARING - DISTRICT ANNEXATION 79 AS AMENDED BY THE LOCAL AGENCY FORMATION COMMISSION TYPE OF ACTION ESTABLISH DATE OF HEARING SUBMITTED BY Dennis Hall INITIATING DEPT./DIV. Construction and Services Division Manager ISSUE: The L.A.F.C. has amended the territories to be included within several of the parcels included within the above referenced District Annexation. A hearing must be held before this District may order the annexation of this parcel as amended. BACKGROUND: The above referenced annexation was sent to LAFC as required for the formal annexation process. LAFC has amended the boundaries of several of the parcels submitted for its approval. The amended parcels are designated as D.A. 79, Parcels B, C, D, E, F and G. All affected property owners must be notified 15 days prior to the public hearing. RECOMMENDATION: Approval, establish hearing date of July 1, 1982, for the annexation of the above referenced territories as amended by LAFC. REVIEWED AND RECOMMENDED FOR SOARD ACTION INITIATING DEPT./DIVUH ~tJ JSM ~? CLW e~ o Central Contra Costa Sanitary District BOARD OF DIRECTORS NO.VI. Engineering POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT TYPE OF ACTION CONSIDERATION OF THE ANNEXATION OF TERRITORY CONTAINED IN DISTRICT ANNEXATION 77-D, AS AMENDED BY LAFC Review and Consider Ordering of Annexation SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEj'T./DIV. . ... Construction & Services DIVISion ISSUE: LAFC has amended the boundaries of DA77, parcel 4, to include three additional properties, Additional environmental review is necessary for this amended annexation 77-D. BACKGROUND: LAFC amended the boundaries of original DA77, parcel 4, by adding three additional lots as shown on the attached map. In the environmental assessment of the effect of the three additional parcels, LAFC took the position that the project EIR as prepared for the Alta Vista/Dos Osos sewer project and annexation sufficiently covered any possible environmental effects which could be caused by the addition of the three parcels. County Counsel also supported this position indicating that LAFC could modify the original annexation without an additional EIR unless, due to modification: 1) There is some new significant effect, 2) a previously identified significant effect is substantially more severe than shown in the EIR, 3) a mitigation measure or alternative previously found infeasible is determined to be feasible, or 4) a mitigation measure or alternative not previously considered would substantially lessen one or more significant effects. None of these four changes have occurred. The District had agreed previously to make an additional environmental review if annexation of other lots occur. Since LAFC has added three lots to the original proposed annexation, it is appropriate to consider the environmental effects of the addition of the three lots plus address the concerns raised at the public hearing on May 20, 1982. The following is a summary of staff's review of the environmental issues and general concerns. A) New road washouts/landslides caused by heavy winter rains have occurred since the completion of the EIR. District staff has made a field reconnaissance of all landslides/road washouts affecting the general area. There has been four new landslides this past winter causing road closures, three of which have occurred on County maintained roads. The County has repaired the Canon Road closure, while two landslides on El Toyonal REVIEWED AND RECOMMENDED FOR SOARD ACT/ON ,/iJ ~ e~ INITIATING DEPT./DIV. are not presently scheduled for repair by the County due to lack of funds. The unrepaired closures are not critical to traffic flow into or out of the El Toyonal area. The sl ide on El Toyonal at the Loma Vista intersection (upper portion of east-west loop) is approximately 1100 feet down from the Alta Vista/ Dos Osos sewer project. The closure now forces east-west traffic to use Loma Vista which is shorter in length, but generally narrower in width with somewhat tighter turns. Based on traffic figures used in the EIR (Goodrich - 1965 Highway Capacity Manual), it is unlikely that all east-west traffic now forced to use this road will exceed Loma Vista's capacity. The second County road closure on El Toyonal is approximately .9 mile northwest from the intersection of Chapparal Place, Las Piedras and El Toyonal and has little or no effect on traffic circulation within the Orinda Highlands area. This repair work is also not presently scheduled by the County due to lack of funds. The fourth new slide is at the terminus of La Encinal, a private road, and has no effect on traffic circulation in the area. Two other road closures on private roads which existed prior to the sewer project EIR have not been repaired and have been aggravated by winter rains. ~ The additional three parcels as added by LAFC will increase traffic on local roads. The traffic impact caused by the addition of the three additional lots by LAFC is not significant. The Draft EIR discusses on page 13, the effect on traffic if the five vacant lots adjacent to the proposed sewe~ project were improved. Two of the lots added by LAFC are part of these five vacant lots. The EIR concluded that the additional potential trips produced will not be significant because of the relatively light traffic volumes in the project vicinity. I q The Sanitary District has no means of enforcing the fire hydrant requirement as conditioned on the subdivision approval in 1963 by Contra Costa County. The fire hydrant installation was a requirement of the subdivision approval as stated on page 22 of the project EIR. This requirement is under the jurisdiction of the County, and should be made a condition of building plan approval. The District intends to notify the County of this longstanding requirement during this District's review of the project's building plans. The project proponent, Mr. Thomas Lavin, has already contacted EBMUD for determination of cost estimates and design location in preparation for the construction of this hydrant. REVIEWED AND RECOMMENDED FOR SOARD ACTION INITIATING DEPT./DIV, GEN. MGR./CHIEF ENG. 'If Based on the recent review by staff, it is concluded that the addition of the three lots by LAFC has not resulted in any of the four changes enumerated on the first page of this position paper, i.e.: 1) There is no new significant event; 2) There is no previously identified significant effect which is substantially more severe than shown in the EIR; 3) A mitigation measure or alternative previously found infeasible has not been determined to be feasible; 4) There are no new mitigation measures or alternatives which will substantially lessen one or more significant effects. Thus no additional EIR is required. Although four new slides do exist in the area, none are close to the location of the project sewer, or will effect downstream lines serving the proposed project. The existing road closures on El Toyonal are on public maintained roads, and thus Contra Costa County has responsibility for making necessary corrections. As stated, east-west traffic is now confined to Loma Vista, however, this road can adequately handle existing traffic plus the traffic produced by the annexation of six additional lots. Contra Costa Countyls best estimate for repairs of this road closure is from 6 to 12 months. RECOMMENDATION: Consent to LAFC action on DA 77-D, and order the completion of the annexation as amended. REVIEWED AND RECOMMENDED FOR SOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. .' < ,-7. ., .~- -,,-- , I c-:: ..,<., . ,0) ''',"~,-,~. ~-_.....-=,. ,~...,.,.,...... ( ,,- .. -.... -".'/. ',-:..7 -" v'/) . .. i./ -") <...- "'-y'" <-.-.. . '''';' ~ ~ <~~.- - ".. .:-.1,..... ... '-,,... PAI?CELS Z65-080-09 II II - /0 - II - II - /7 A DOEO 8Y LAFC VI ~ ~ ~ .... , .-.:"~ '~,., ,.:> '("-. .....,...c.. .....1 '.J"" ,t "y- --.. '....' ". ......: ... ., ....,. ~ ~ ~ " ~ ~ hi I ~ k <c(sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. V. Consent Ca 1 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE May I 8, 1982 SUBJECT REQUEST FOR SIX-MONTH LEAVE OF ABSENCE FOR JULIE LOPEZ TYPE OF ACTION Approval of Leave of Absence SUBMITTED BY D. G. Ni les INITIATING DEPT./DIV. Administrative Department Issue: Julie Lopez, Clerk Typist I I, is requesting a six-month maternity leave of absence beginning June 16, 1982. Background: Mrs. Lopez is requesting a leave of absence since her accumulated leave time has been used up. Recommendation: Approve a six-month maternity leave of absence beginning June 16, 1982, for Julie Lopez. REVIEWED AND RECOMMENDED FOR SOARD ACT/ON INITIATING DEPT./DIV. G.B.K. ENG. u" ---~'-~-------,.~----_._-----,----._-,--,._..."."_.._--"-'__'_~"__"~'____"'_"_"'_""O""'__'__""_'__~_._~.__._.. <c(sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE Ma 19 1 982 SUBJECT TYPE OF ACTION ACCEPTANCE OF DISTRICT PROJECT NO. 3639, LANDFILL GAS UTILIZATION ACCEPTANCE CONTRACT WORK INITIATING DEPT./DIV. SUBMITTED BY Construction & S rvices Div ISSUE: The contractor, Amos & Andrews, Inc., has satisfactorily completed construction of the above referenced project. The project is ready for acceptance by the Board of Directors. BACKGROUND: On February 6, 1982, District entered into an agreement with Amos & Andrews, Inc. for work to modify the auxiliary steam boiler to burn landfill gas and to install a six-inch pipeline from the boiler to outside the building. The contractor satisfactorily completed all construction work on April 30, 1982, including all punch list items. The installation has performed reliably since April 19, 1982, two weeks ahead of schedule. RECOMMENDATION: 1. Accept Contract work for Project No. 3639. 2. Authorize filing Notice of Completion with Contra Costa County Recorder. 3. Authorize final payment to contractor 35 days after the Notice is filed, provided no claims are received. REVIEWED AND RECOMMENDED FOR SOARD ACTION D. Re i nd 1 W JSr.1 ~~ CLW INITIATING DEPT./DIV.