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Central Costa Sanitary District
BOARD OF DIRECTORS
I
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 14, 1982
SUBJECT
AUTHORIZE AN ADDITIONAL $59,000 FOR CHANGES TO THE
FIRST, SECOND, AND THIRD FLOORS OF THE NEW OFFICE
BUILDING, DISTRICT PROJECT 3000
TYPE OF ACTION
ADDITIONAL FUNDS
Const. & Services Div. Mana er
INITIATING DEPT./DIV.
Construction Div./Engineering Dept.
SUBMITTED BY
ISSUE: The total cost for the proposed changes to the new office building
exceeds the previously authorized amount.
BACKGROUND: The changes to the new office building were first proposed in
November, 1981, to accommodate modifications to the District's organization
that had occurred subsequent to the completion of the initial design of the
building. A preliminary design for the changes was undertaken and the staff
requested $143,000 in March for design and construction. The Board authorized
$106,000. Concurrent with the final design effort, the contractor was directed
to provide for the proposed changes so as not to delay progress and the design
was limited to essential changes. After a month of negotiations, the price for
the work is $165,000. The details of the price for the changes are shown on
the attachment to this position paper.
At this time there are no major items of cost that can be reduced. The
proposed change is the minimum required to achieve the desired layout. Further-
more, some of this work has already been incorporated into the building by the
contractor. There would be a cost in both rework and delay in going back to
the original design.
Additional funds are needed to pay the total cost of the proposed changes. The
total cost of $165,000 minus the previous Board's authorization of $106,000
leaves $59,000 to be authorized.
RECOMMENDATION: Authorize an additional $59,000 for changes to the first,
second, and third floors of the new office building.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
INITI ING ~
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ATTACHMENT
Item No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Description
LVW Casework - Furnish wood doors and cabinets
Furnish and install hollow metal door frames
W. A. Thomas - Layout walls
W. A. Thomas - Install wood doors
$ 2,985
2,234
480
347
Furnish and Install finish hardware
2,730
W. A. Thomas - Install transoms
132
Interior Contractors - Metal stud walls
18,816
Arrow Acoustics - Dropped ceilings
Elegant Floors - Wall base
W. G. Thompson - Painting and Wall Covering
Sanymetal - Toilet partitions
Service Metal Products - Fire extinguishers and
toilet accessories
1,959
942
3,341
1,038
701
Brookman Co. - Demountable partitions
Bettencourt - Plumbing
Viking - Fire sprinklers
Aire Sheet Metal - HVAC
(8,211)
1,935
9,230
22,561
Hydro Electric - Electrical
Cobbledick-Kibble - Glazing
W. A. Thomas - Janitorial
38,514
1,782
600
Subtotal $ 102,116
W. A. Thomas, General Contractor, Markup 15,979
Subtotal $ 118,095
MWM, Design Services 23,000
Subtotal $ 141,095
Conklin Bros., Carpet 23,648
GRAND TOTAL $ 164,743
D
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO'1 V. Adm. 4
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 14 1982
SUBJECT TYPE OF ACTION
MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH CCCSD EMPLOYEES'
ASSOCIATION, LOCAL NO.1, EFFECTIVE JULY 1, 1982 THROUGH ADOPT M.O.U.
APRIL 30 1985
SUBMITTED BY
ISSUE: Your representatives and the Representatives of the CCCSD Employees'
Association, Local #1 have agreed to the attached M.O.U.; the Employees' Associa-
tion has ratified the agreement and, therefore, presentation to the Board of
\. Directors for final approval is nOW appropriate.
DISCUSSION: Beginning in April, 1982, Board Representatives and Representatives
of the Employees' Associ ati on, Local #1 have, on numerous occasions met and
conferred in an effort to develop a Memorandum of Understanding to cover the
General Employee Group when our present M.O.U. expires on June 30, 1982. The
attached document is the fruit of those efforts. A review of the Document itself
will answer any questions that arise regarding its content. Highlights of the
34-month agreement are as follows:
o General Employees will receive a 6% general increase, effective July 1,
1982; a 7% general increase, effective May 1, 1983; and a 7% general
increase, effective May 1, 1984.
o A new streaml ined Grievance Procedure is included that shortens the
processing time from beginning to resolution.
o An "Agency Shop" provision which also provides for the grandfathering
out, on a one-time basis, of those employees who do not wish to partici-
pate.
o Merit increases will be tied to employee performance for all general
employees, District-wide, and evaluations will be done at the time of
each employee's anniversary date.
o An Optical Plan will be provided to all General Employees commencing
July 1, 1982.
o Employees will have the opportunity to compete among inhouse candidates
for a promotional examination if at least four employees meet the
minimum qualifications of an open position.
This agreement is rather an historic one for the District as it represents the
first multi-year Labor Agreement in District history. It is felt by all parties
that a degree of stabilization will result that would be impossible with a one-
REVIEWED AND RECOMMENDED FOR SOARD ACTION
GEN. MGR'/CHIEF ENG.
year agreement. It is planned that this M.O.U. will be produced in booklet form
and issued to all General Employees, Supervisors, and Managers and as such, will
become a ready reference. Since the agreement contains most of the District
Personnel Policies and Procedures, the potential for misunderstandings and non-
uniform administration will be eliminated or significantly reduced.
Because of its length and the many topics addressed, the necessary series of
talks were not without difficulties on both sides of the table. However, the pro
fessional attitude of the CCCSD Employees' Association Representatives and their
willingness to address problems and seek resolution allowed the atmosphere that
produced the ultimate agreement. Your representatives wish to acknowledge this
good faith spirit and compliment them on a fine job of representing their
constituency.
RECOMMENDATIONS: Adopt the attached Memorandum of Understanding for all General
Employees, effective July 1, 1982 through April 30, 1985.
GE
REVIEWED AND RECOMMENDED FOR SOARD ACTION
..~
BOARD OF DIRECTORS
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
NoW-M'~L. e~...'- Pt..,....
1- '17 z..-
DATE
June 14, 1982
SUBJECT
TYPE OF ACTION
AUTHORIZE $20,000 IN SEWER CONSTRUCTION FUNDS FOR
TREATMENT PLANT ODOR CONTROL PROJECTS
Authorize Funds
Charles W. Batts
INITIATING DEPT./DIV.
Plant Operations Department
SUBMITTED BY
Issue: Several small projects have been identified which will reduce odor emissions
at the wastewater treatment plant.
Background: The following projects are proposed to improve the Sol ids Conditioning
Building odor control systems:
I. Construct ducting from the centrate drain I ine to odor control unit No.3. This
will reduce centrate odor emission, which is the most significant single odor
source at the plant.
2. Construct ducting from the centrifuge cake hoppers to odor control unit No.3.
This will restore the cake hopper odor control system, which had to be dismantled
because of the land fill gas project.
3. Install an oxidation-reduction monitoring and control system on odor control unit
No.3. This will improve the efficiency of the odor control unit by controll ing
chemical feed to the unit.
The design and construction of these projects will be by Plant Operations Department
staff.
Recommendation: Authorize $20,000 in Sewer Construction Funds for odor control
projects at the treatment plant.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
~
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I
BOARD OF DIRECTORS
NO. .,; Ifft..A, PD L. C. JIJ
I ~ /
POSITION PAPER
V~A: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 9, 1982
SUBJECT
TYPE OF ACT ION
AUTHORIZATION OF $38,000 IN SEWER CONSTRUCTION FUNDS FOR THE
MODIFICATION OF FIELD MICROPROCES~ORS
AUTHORIZE FUNDS
SUBMITTED BY
INITIATING DEPT./DIV.
R.A. BAKER
PLANT OPERATIONS DEPARTMENT
Issue: The treatment plant field microprocessors have electronic deficiencies which
require correction.
Background: During the Board of Directors tour of the treatment plant in February,
1982, a presentation was made on two projects to improve field microprocessor relia-
bility. The first project was to design, construct, and install new power supplies
in the field microprocessors. The old power supplies have been very unreliable and
are no longer supported by the manufacturer, making certain kinds of failures
impossible to repair. The second project was to design, construct, and install a
special monitor circuit in the field microprocessors to warn the computer when a
microprocessor "1ocks Up.11 When the field microprocessor I'locks Up," it keeps
sending the same signals to the computer, no matter what is really happening.
This mode of failure is particularly dangerous because it is difficult to detect and
correct before a plant upset is created.
The Instrument Shop has built and tested a prototype power supply and monitor
circuit. The prototype units have worked well, and we are now ready to proceed with
construction and installation of the units in the 19 remaining field microprocessors.
Recommendation: Authorize $38,000 in Sewer eonstruction Funds for the treatment plant
staff to construct and install replacement power supplies and new monitor circuits
in the field microprocessors.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
INITIATING DEPT./DIV.
R.A.B.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
~
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 11, 1982
SUBJECT
ADOPT A RESOLUTION CONCURRING WITH CCC BOARD OF SUPER-
VISORS ORDER EXTENDING THEIR RESOLUTION NO. 82/134
WHICH SET FORTH THE AGREEMENT FOR EXCHANGE OF PROPERTY
TAX REVENUE INCREASES
TYPE OF ACT ION
EXTEND TAX EXCHANGE
AGREEMENT
SUBMITTED BY
Jay S. McCoy
INITIATING DEPT./DIV.
Construction and Services Division
ISSUE: The County has extended their resolution setting forth formuli
and procedures to be followed in determining property tax exchanges in
annexation situations where Revenue and Taxation Code Section 99. I is
appl icab1e.
BACKGROUND: The County of Contra Costa negotiated a formula for ex-
change of property tax revenue increases with the East Bay Municipal
Utility District and the Central Contra Costa Sanitary District.
This formula was incorporated into a property tax exchange agreement
by Board of Supervisors Resolution 82[1,4. Said resolution was con-
curred with by the District on February 18, 1982 with an expiration date
of April 30, 1982.
The recent Supervisors' Board Order extends the existing agreement to
April 30, 1983, with automatic renewals for one year periods and, after
that, subject to cancellation by any party with 30 days notice to the
other parties. The terms of the extension of the agreement are
acceptable. This District must take action to keep the agreement in
effect.
RECOMMENDATION: Adopt a Resolution concurring with the County Board
of Supervisors Order extending the terms contained in County
Resolution No. 82/134.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
~CL"""
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
I V. Adm. 3.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 14, 1982
SUBJECT
TYPE OF ACTION
APPROVE 1982-1983 OPERATIONS AND MAINTENANCE BUDGET
APPROVE 1982-1983
o & M BUDGET
SUBMITTED BY
Walter N. Funasaki
IN ITIATINGDEPT./DIV.
Accounting Division
ISSUE: The 1982-1983 Operations and Maintenance Budget should be approved by
the Board of Directors for all expenditure categories, except wages and
benefits which will be revised to reflect the results of meet and confer
sessions with employee bargaining groups which are in progress.
BACKGROUND: The Personnel and Equipment Budgets were approved by the Board
of Directors on May 6, 1982 and May 20, 1982. The Operations and Maintenance
Budget was submitted to the Board for initial review at the June 3, 1982
Board Meeting and .is scheduled for approval at the June 17, 1982 Board Meeting.
The 1982-1983 Operations and Maintenance Budget is being submitted for
approval at this time to elicit revisions or changes which may result from the
Board's review. If no revisions or changes are required, the Board is
requested to approve the 0 & M Budget for all expenditure categories except
wages and benefits, and to provisionally approve wages and benefits expendl-
tures with the requirement that adjustments resulting from the meet and confer
process will be incorporated within the budget before submission to the Board
for final adoption.
Final adoption of the 1982-1983 Personnel, Equipment and Operations and
Maintenance Budgets is anticipated in July 1982.
RECOMMENDATION: Approve the 1982-1983 Operations and Maintenance Budget in
its present form with the requirement that wage and benefit changes resulting
from the meet and confer process will be incorporated therein before final
adoption at a later date.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
INITIAT G DEPT./DIV.
WNF
ATTACHMENT
Item No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Description
LVW Casework - Furnish wood doors and cabinets
Furnish and install hollow metal door frames
W. A. Thomas - Layout walls
W. A. Thomas Install wood doors
Furnish and Install finish hardware
W. A. Thomas - Install transoms
Interior Contractors - Metal stud walls
Arrow Acoustics - Dropped ceilings
Elegant Floors - Wall base
W. G. Thompson - Gyp board and painting
Sanymetal - Toilet partitions
Service Metal Products - Fire extinguishers and
toilet accessories
Brookman Co. - Demountable partitions
Bettencourt - Plumbing
Viking - Fire sprinklers
Aire Sheet Metal - HVAC
Hydro Electric - Electrical
Cobbledick-Kibble - Glazing
W. A. Thomas - Janitorial
Subtotal
W. A. Thomas, General Contractor, Markup
Subtotal
MWM, Design Services
J' 2.,9 rJ' S
"22'3'1
,
'I tf' 0
3117
2 7.30
"
13Z
I f> t?/b
"
19s9
"
9t1Z.
3 3~1
"
~ 03 tf
701
<~ 2//>
I 93.$
,
tij Zgo
,
2.2.,56/
3r .s/~
.,
I 7~2
.,
boo
?'/oc 1/'
"
IS; 979
lit; 095
23 () DO
.
Subtotal I u,/ 09S
-" ;'
C3 bY'?
./
GRAND TOTAL 4'/ 6'7. 7~.3
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Conklin Bros., Carpet
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 14, 1982
SUBJECT
ADOPTION OF A RESOLUTION DIRECTING THE PREPARATION OF
A WRITTEN ~PORT, THE GIVING OF NOTICE AND THE HOLDING
OF A HEARING ON JULY 15, 1982, REGARDING THE PLACING 0
DELINOUENT SEWER R
TYPE OF ACTION
SET HEARING DATE
J. S. McCoy
INITIATING DEPT./DIV.
Construction and Services Division
SUBMITTED BY
ISSUE: A public hearing is legally required to place the delinquent
sewer service charges on the tax roll for collection.
BACKGROUND: As in past years, there are a few direct billed accounts
which are delinquent. The District has previously used the tax roll to
collect outstanding charges. It is proposed to continue this practice.
RECOMMENDATION: Adopt a resolution directing the preparation of a
written report, the giving of notice and the holding of a hearing on
July 15, 1982 regarding the placing of delinquent sewer service charges
on the tax roll.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
JSM
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
IV. Adm
VIA: ROGER J. DOLAN
POSITION PAPER General Manager-Chief Engineer
SUBJECT PUBLIC HEARING FOR COLLECTION OF 1982-1983
ENVIRONMENTAL QUALITY CHARGES ON COUNTY TAX ROLLS
DATE
June 14, 1982
TYPE OF ACTION
SET PUBLIC HEARING DATE
SUBMITTED BY
Walter N. Funasaki
INITIATING DEPT./DIV.
Accounting Division
ISSUE: The District Code and State law require adoption of a resolution
establishing the Environmental Quality Charge (EQC) rates for 1982-1983
followed by a Public Hearing for their collection on the County tax rolls.
BACKGROUND: On June 11,1982, the Board of Directors approved establishment
of the 1982-1983 EQC rates by maintaining the same rates as were in effect
for the 1981-1982 fiscal year.
The collection of the EQC on the Contra Costa County tax rolls is
considered the most cost effective method for the District to employ.
The District will continue to collect the EQC from some commercial and
industrial users and all tax-exempt properties by direct billing.
A Public Hearing date to consider collection of the 1982-1983 EQC on
the County tax roll should be established.
RECOMMENDATION: The Board should direct that a Public Hearing be held on
July 15, 1982 to consider the collection of the 1982-1983 EQC on the County
tax rolls.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
17~='
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. I I I. Consent ca I .
4 6/17
OSITIO nAPE T VIA: ROGER J. DOLAN
P N r""'" R I General Manager-Chief Engineer
SUBJECT MODIFICATION OF DISTRICT'S "SEWER AVAILABILITY
DATE
LETTER" TYPE OF ACTION
APPROVE FORM LETTER
Dennis Hall
INITIATING DEPT./DIV.
Construction and Services Div.
SUBMITTED BY
ISSUE: The Department of Real Estate (DRE) has stopped issuing
Public Reports on vacant lot subdivisions within our District,
because of the restrictive timing of our 12 month sewer avail-
ability letter.
BACKGROUND: The District's present IISewer Availability" letter
(copy attached) is issued by the District upon request to meet
the Department of Real Estates requirements for issuance of public
reports for subdivisions. The information in this letter and
other pertinent subdivision information of other public agencies
is given to prospective buyers as required by State law.
Our present "Sewer Availabi1ity11 letter states that sewers are
available for a period of 12 months from the date of the letter,
which is presently issued when final sewer construction plans are
received by the District for final review. Because of the
restrictive 12 month period, the DRE has stopped issuing public
reports on selected subdivisions.
DRE has reviewed the proposed "Sewer Avai labi I ity11 letter (copy
attached) and finds it acceptable for their use.
RECOMMENDATION: Approve the "Sewer Avai1ability11 letter as
proposed.
INITIATING DEPT./DIV.IJid--
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REVIEWED AND RECOMMENDED FOR SOARD ACTION
J.J. CARNIATO
Counsel for the District
Tel. 283-1552
CLYDE M. HOPKINS
Secretary
CENTRAL CONTRA COSTA
SANITARY DISTRICT
1250 SPRINGBROOK ROAD
ROGER J. DOLAN
General Manager-Chief Engineer
CLARK L. WEDDLE. PhO.
Deputy Chief Engineer
WALNUT CREEK, CALIFORNIA 94596
TEL. 934-6727 AREA CODE 415
PRESENT
CCCSD Job No.
Subdivision
Project Owner
Thomas Bros:
Gentlemen:
In accordance with the request of
this letter is to inform you that the subject development is in the sewer
service area of this District and that arrangements for sewering are being
made by the project owner in accordance with the District code.
This District is planning for the developments which have been and will
be approved by the cities and unincorporated areas it serves. Due to
circumstances beyond the control of the District, the treatment plant
expansion program has been delayed, and it will be necessary to request the
California Regional Water Quality Control Board for an extension of time to
be in full compliance with the Regional Board Order No. 79-77. This District
must be prepared to limit connections should the Regional Board so order.
Within present planning concepts as they are understood by this District,
all houses which are completed within 12 months from the date of this letter
will have a sewer connection available to them, subject to any action by
State or regional regulatory authorities.
When the sewers planned for this development are completed by the
developer and accepted by the District, they will become part of the public
sewer system and will be maintained by the District. The cost of installing
and connecting to the sewer system will be included in the purchase price
of each individual home. Once connected, each residence will be subject to
a recurring, annual sewer service charge (Environmental Quality Charge) which
has been established at $10.33 per month for fiscal year 1981-1982.
Very truly yours,
CENTRAL CONTRA COSTA SANITARY DISTRICT
Dennis Hall
Associate Engineer
DH: dc
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J.J. CARNIATO
Counsel for the District
Tel. 283-1552
CLYDE M. HOPKINS
Secretary
CENTRAL CONTRA COSl A
SANITARY DISTRICT
1250 SPRINGBROOK ROAD
WALNUT CREEK, CALIFORNIA 94596
TEL. 934-6727 AREA CODE 415
State of California
Department of Real Estate
185 Berry St., Room 5816
San Francisco, CA 94107
Job No.
Subd ivi s i.on;
Owne r:
Gentlemen:
ROGER J. DOLAN
General Manager-Chief Engineer
CLARK L. WEDDLE. PhD.
Deputy Chief Engineer
PROPOSED
- Lots'
In accordance with the request of
this letter is to inform you that the s.ubject development i.'s i.n tne
sewer service area of this District and that arrangements for sewer-
ring are being made by the project owner in accordance with the Distri."ct
Code.
Based on present planning concepts as they are understood by this
District and the scheduled treatment plant expansion program expected
to be completed in 1985, it is anticipated that sewer connections will
be available to the subject development. However, modifications due to
unforeseen circumstances in the plant expansion program and actions
imposed by State, Federal or Regional authorities could affect sewer
availability at any time.
Normally, the cost of installing and connecting to the sewer
system is borne by the Developer and is subsequently included in the
purchase price of each individual home. After properties are annexed
to this District, the property will be subject to the District's
bonded indebtedness and the Ad Valorem Tax of the District. Once a
residence is connected to the sewer system, the property will be
subject to a recurring, annual sewer service charge (Environmental
Quality Charge) which has been established at $10.33 per month for
fiscal year 1981-82.
Very truly yours,
CENTRAL CONTRA COSTA SANITARY DISTRICT
Dennis Hall
Associate Engineer
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~(9 Recycled Paper
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
3 6/17
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
POSITION PAPER
TYPE OF ACTION
INITIATING DEPT ./DIV.
~
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SUBMITTED BY
QUITCLAIM PORTION OF EASEMEtJT, JOB 1568, PACHECO
AREA
EXECUTE
QUITCLAIM EASEMENT
Dennis Hall
INJ.TIATING DEPT./DIV.
construction and Services Div.
ISSUE: The District has been requested to quitclaim a portion of an
un-named alley which lies within the rear (northern) 8 feet of the
parcel of land owned by Jerry L. fortman, etux.
BACKGROUND: There is a 6-inch sewer main located in the northern
portion of the Fortman property. The southern 4.23 feet of the
8 foot strip can be quitclaimed and the District will retain rights
over the northern 3.77 feet.
This quitclaim will permit the property owner to build no closer than
5 feet to the existing sewer main.
A processing fee of $75.00 has been paid by the property owners.
RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its
recording.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
"
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Contra Costa Sanitary District
BOARD OF DIRECTORS
No.III. c~nsent67~1'
POSITION ftAPER I VIA: ROGER J. DOLAN
r-"" General Manager-Chief Engineer
SUBJECT EXECUTE GRANT OF EASEMENT TO PACIFIC GAS & ELECTRIC
COMPANY ACROSS A PORTION OF THE MARTINEZ PUMPING
STATION PROPERTY (JOB 1380 - PARCEL 15)
DATE
June 9,1982
TYPE OF ACTION
APPROVE EASEMENT
SUBMITTED BY
Denn i 5 Ha 11
INITIATING DEPT./DIV.
Construction and Services Division
ISSUE: P.G.&E has requested the District to grant an overhead power
line easement across a portion of the Martinez Pumping Station
property.
BACKGROUND: The East Bay Regional Park District recently constructed
a small park office building on property adjacent to our Pump Station.
The most logical way to provide electrical service to the new office
is from a power pole located within the District's property and serving
our present pumping plant.
An easement is required before the electrical service may be installed.
RECOMMENDATION: Approve and execute Grant of Easement.
DH
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REVIEWED AND RECOMMENDED FOR SOARD ACTION
INITIATING DEPT./D'iiI-
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. gz: SOL.td. WJ4c..-Ie...
I t:. I
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 15, 1982
SUBJECT
TYPE OF ACTION
FURTHER CONSIDERATION OF VALLEY DISPOSAL SERVICE GARBAGE
COLLECTION RATES
Establish Carbage Rates
SUBMITTED BY
Walter N. Funasaki, Finance Officer
INITIATING DEPT./DIV.
Accounting Division
ISSUE: At its May 20, 1982 Board Meeting, the Board of Directors requested that
additional information related to establ ishment of garbage collection rates of
Valley Disposal Service be obtained. The requested information is provided herein.
BACKGROUND: The Board of Directors established the residential garbage collection
rates for the Valley Disposal Service franchisees by granting a 5% increase effective
April 1, 1982. At the following Board Meeting, a 5.7% increase in commercial and
apartment rates was granted for Valley Disposal and Diablo Disposal based on providing
the Valley Disposal Service franchisees a combined total rate increase which would
achieve a 100% operating ratio.
On May 13, 1982, Valley Disposal Service requested that the Board consider including
$74,424 of interest expense projected to be expended during the April 1, 1982 through
March 31, 1983 period, as an allowable operating expense.
At its May 20, 1982 Board Meeting, the Board of Directors requested the following
information:
1) Clarification from the garbage collector regarding the specific rates
which would be affected by any further rate adjustments produced by
including $74,424 of interest as an allowable operating expense.
2) A Sou rce and App I i cat i on of Funds Statement.
The following attachments to this Position Paper provide the information requested:
Attachment I - In a letter dated June 14, 1982, S. Skaggs, representing Valley
Disposal Service, requests that increases in revenues to offset the $74,424
interest expense be made in debris box revenue for all franchisees in the amount
of $47,046 and in commercial and apartment rates for Valley Disposal and Diablo
Disposal in the amount of $27,378.
Attachment I I - A presentation of the projected operating results of the
franchisees on a cash basis is provided.
Attachment I I I - Computations of the percentage increases required to provide
an additional $74,424 in revenues is provided.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
7d~
RECOMMENDATION: Consider the information provided in response to the Board's request
and take action which it considers appropriate.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG.
c((SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 8, 1982
SUBJECT
TYPE OF ACTION
1982-1983 ENVIRONMENTAL QUALITY CHARGE
CONDUCT PUBLIC HEAR-
ING; ESTABLISH EQC RATE
SUBMITTED BY
Walter N. Funasaki, Finance Officer
INITIATING DEPT./DIV.
Accounting Division
ISSUE: A Public Hearing is scheduled on June II, 1982 to receive public comment
on the establishment of the Environmental Quality Charge (EQC) rates for the 1982-
1983 fiscal year. The 1982-1983 EQC rates should be establ ished by the Board of
Directors after public comment is obtained.
BACKGROUND: The District Code and State law require an annual review of the EQC
rates, and establishment of the rates by resolution of the Board of Directors in
consideration of the budgeted revenues and expenditures and general reserves of
the Running Expense Fund.
A prel iminary Operations and Maintenance Budget for the 1982-1983 fiscal year
was submitted for Board consideration at the June 3, 1982 Board Meeting. The
1982-1983 Operations and Maintenance Budget is not in final form as it does not
include provisions for wage and benefits adjustments which are the subject of
on-going negotiations with employee bargaining groups. It is necessary, however,
that the EQC rates be established by June 17, 1982 in order to meet a deadl ine
imposed by the Contra Costa County for submittal of the 1982-1983 Environmental
Qual ity Charges due from users to permit collection on the County tax bills.
A summary of expenditures, revenues and reserves of prior fiscal years, the present
fiscal year and the 1982-1983 fiscal year is presented in Attachment I. As
shown, the reserves as of July I, 1981 of $1,049,765 is projected to increase by
$1,027,686, representing the excess of revenues over expenditures projected for the
fiscal year ended June 30, 1982; the addition to reserves is a direct result of
lower than budgeted expenditures projected in 1981-1982 due to expense reduction
measures achieved principally in the Plant Operations Department. The projected
reserve balance as of the beginning of the 1982-1983 fiscal year provides the
Board with the means to maintain the present 1981-1982 EQC rates by application
of reserves to meet anticipated 1982-1983 wage and benefits changes, and to
maintain a desired level of reserves.
Public correspondence received relating to the matter of the Publ ic Hearing is
provided as Attachments I I and I I I.
RECOMMENDATION: Conduct a Publ ic Hearing and establ ish the 1982-1983 Environ-
mental Quality Charge rates for all users, or defer the setting of the EQC rates
to the June 17, 1982 Board Meeting, as determined appropriate.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
I Ng;TI. NG DEPT./DIV.
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