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Home My WebLink AboutAGENDA BACKUP 12-01-83 c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. IV. Consent Calendar 6 12 1 8 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE November 17, 1983 SUBJECT ACCEPT GRANT OF EASEMENT FROM ORINDA UNION SCHOOL DISTRICT - JOB 1547 - PARCEL 1 - SLEEPY HOLLOW PUMP STATION SITE TYPE OF ACTION ACCEPT GRANT OF EASEMENT SUBMITTED BY Denn i s Ha 1 1 INITIATING DEPT./DIV. Construction & Services Division ISSUE: The subject easement must be accepted by the District prior to recording. The easement is for the existing Sleepy Hollow Pump Station. BACKGROUND: On September 7, 1982, this District and the School District executed an agreement which modified the November 15, 1951, agreement between the two Districts. The new agreement changed and clarified responsibilities of both parties for the sanitary sewer faci1 ities at the Sleepy Hollow School Site. The subject easement is a requirement of the new agreement. RECOMMENDATION: Approve and execute a resolution accepting the subject Grant of Easement and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION DH ?IfJ RAB INITIATING DEPT./DIV. &st OlINDA UNION ICHOOL DlST. ~ , ~ - - - - ~ ~ V) - 'S040VI.'4Jj'E ~ If. Q'?J' ;t ,_ \n EMEMEllf ~4'itf;\ ~. .r...)........~IJC.. '.. :a.f04i.t!......~.r.. ..................' CD Zc',llfp...:... '::' ;:"'.::"~~ . '. ,'.:.. - ',,;,'.-, . ":'':' co.. .' ....._ f'.J1' . . ....a-s ...~ . ..... ...::1& o~/ . .1..... .1]1:: ,oj l:tl .... ... . >)1, j ..1, ...~.... ~: ::~::~:)) / \.J---.__ )\I . . b/* "'~4!J' /9~ e.,L~Er( UOlLOW tJ~ rr ~ Lol1,G4- .1l AC. ROB. WA~~IN610~ LANE GRANT OF EASEMENT SLEEPY HOLLOW PUMP STATION SITE JOB 1547 - PARCEL 1 <c(sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. IV. Consent Calendar 7 12/1/83 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT ACCEPT THE CONTRACT FOR RENOVATION OF LOWER ORINDA AND MARTINEZ PUMP STATIONS (PROJECT 3433) AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION November 21 1 8 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Jack H. Case INITIATING DEPT./DIV. Construction & Services Division ISSUE: The contract for renovation of Lower Orinda and Martinez Pump Stations is ready for acceptance. BACKGROUND: Dalzell corporation started work on the project in September 1982. The work on the Lower Orinda and Martinez Pump Stations was substantially complete in September 1983. Outstanding items of work have been completed, and it is appropriate to accept the project. RECOMMENDATION: Accept the contract for renovation of Lower Orinda and Martinez Pump Stations and authorize the fil ing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. Jf'JE, RAB ./CHIEF ENG. ~ RJD <c(sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. IV. Consent Calendar 8 12/1/81 S On I VIA: ROGER J. DOLAN PO ITI N r>APER General Manager-Chief Engineer DATE November 21, 1983 SUBJECT TYPE OF ACTION INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 86 INITIATE ANNEXATION D.A. 86 Dennis Hall INITIATING DEPT./DIV. Construction & Services Division SUBMITTED BY ISSUE: This District must initiate the annexation proceedings with the Local Agency Formation Commission (LAFC) before the annexation process can be officially completed. BACKGROUND: The LAFC has requested that the District submit no more than 10 separate areas under anyone proceeding to avoid overloading their schedule. The subject areas are generally located in Martinez, Walnut Creek, Alamo, and Danville. LAFC has indicated that they may add adjoining unannexed parcels to the separate areas we submit to el iminate islands or straighten boundary 1 ines. The District will have to hold a publ ic hearing to consider the annexation of any parcel added by LAFC. RECOMMENDATION: Pass a Resolution of Appl ication for the annexation of properties to CCCSD under District Annexation 86. INITIATING DEPT./DIV. I\^ DH REVIEWED AND RECOMMENDED FOR BOARD ACTION I!JI JSM !1$J RA8 HJl~G~JD I DISTRICT ANNEXATION NO. 86 Tabulation of Parcels Parce I P.A. No. Owner, Address, Oate Approved by Board Lead No. & Area Parcel No. & Acreage and Remarks Agency 1 82-10 Thomas E. Dotson May 6, 1982, "Notice CCCSD Mtz 4530 Pleasant Hill Rd. East of Exemption" by Martinez, CA 94553 District 162-190-26 (0.46 AC.) 2 82-14 G. A. Calhoun August 26, 1982, "Notice CCCSD Mtz 3024 Lester Rd. of Exemption" by Martinez, CA 94553 District 162-032-04 (1.03 AC.) 3 82-11 James M. Locodo, et ux July 8, 1982, "Notice CCCSD Walnut 136 Las Juntas Way Exemption" by Creek Walnut Creek, CA District 148-141-023 (0.42 AC.) Marvin C. Bertrand, et ux Connected June 26, 1974 CCCSD 150 Las Juntas Way Septic tank failure Walnut Creek, CA "Notice of Exemption" 148-141-001 (0.47 AC.) by District 4 81-29 James K. Wittkop, et ux December 3, 1981, CCCSD Walnut 766 Hutchinson Rd. ''Notice of Exemption" Creek Walnut Creek, CA 94598 by District 139-090-006 (0.56 AC.) 5 82-2 Helen Pavlack February 1, 1982 CCCSD Alamo 1630 Ramona Way "Notice of Exemption" Alamo, CA 94507 by District 191-020-010 (0.47 AC.) 6 82-8 Barbara Lopez Apri I 9, 1982 CCCSD Alamo 1621 Litina Drive "Notice of Exemption" Alamo, CA 94507 by District 191-050-06 (1.04 AC.) 7 82-6 S. W. Glaser Ma rch 11, 1982 CCCSD Alamo 283 Cross Road "Notice of Exemption" Alamo, CA 94507 by District 196-110-30 (0.55 AC.) 8 83-8 John D. Scouten May 2, 1983 CCCSD Danville 6 Willowmere Road "Not.i ce of Exempt ion" Danville, CA 94526 by District 202-020-009 (0.50 AC.) 9 82-15 Erik C. Kellner September 16, 1982 CCCSD Danville 6 Buckeye Lane "Notice of Exemption" Danvi lIe, CA 94526 by District 202-020-021 (0.37 AC.) 83-13 Gabor DuVon September 1, 1983 CCCSD Danville 4 Buckeye Lane Ct. "Notice of Exemption" Danvi lIe, CA 94526 by District 202-020-20 (0.64 AC,) 10 82-13 M. Williams August 26, 1982 CCCSO Danvi lIe 142 Sonora Avenue "Notice of Exemption" Danvi lIe, CA by District 208-033-013 (0.4 AC.) . ~ u. ", . , - - -"t,' ,\ ~ <.o>\w .~-,-".,:,:.,.:, '~::\:~~:~'::r'.~.~:~:~.~,::-.:\,<~ \ ~'c : ~It:-- ~>..'i:f,>~:;: ;.'. '. ~"( :';:" :::~::'. . ",' . c \ ~'_" '. " l,. '" .",,' . . ..... .::V. " ' ..' ~~~:(:~~:;~:', {'~~:~~/::.'- :,:,,:,,\~~.'<,;;,,~ ~..:.' . . -: "'. ',: '>. ::/~ '.?l':~J:~ '~"F,..~.i.~,,('!:-::~' .' . \~~:"I: . . .... '. '1' . 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" ~,........... - - "-:.:~.::- . - . \ /" u":.:... 1 ,\ ,..;~ .' ." ,~ . <CCSD Central \,;ontra Costa Sanital"1 District BOARD OF DIRECTORS POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer NO. IV. Consent Calendar 12/1/83 DATE November 8, 1983 SUBJECT AUTHORIZE $2,500 FROM SEWER CONSTRUCTION FUNDS FOR CONSULTANT SERVICES FOR DISTRICT SECURITY AND LOSS PREVENTION MEASURES TYPE OF ACT ION AUTHORIZE FUNDS SUBMITTED BY Jim INITIATING DEPT./DIV. artment ISSUE: Further funds are required to continue the District's security and loss prevention effort. BACKGROUND: At the October 6, 1983, Board Meeting, the Board was advised as to the steps staff had taken to date on improving District's security and loss prevention. Additional capital funds are required at this time to address potential problems which may exist outside of' the Martinez facility where previous efforts have been focused. It is vitally necessary that a security survey of the Collection System Operations facilities be completed prior to remodeling, and a survey of District Pump Station facilities be performed. The cost of this additional survey is estimated to be $2,500 and is anticipated to produce recommenda- tions for the installation of physical security safeguards such as alarm systems and barriers. Requests for capital funds to implement the consultant's recommendations will be submitted to the Board at a future date. Due to the amount of this request being under five thousand dollars, this item is calendared on the CQ~sent agenda as is the present procedure. RECOMMENDATION: Authorize $2,500 in Sewer Construction Funds for Buckman & Associates to undertake further security and loss prevention surveys for the District. INI REVIEWED AND RECOMMENDED FOR SOARD ACTION PM <CCSD Central l;ontra Costa Sanitary District BOARD OF DIRECTORS NO. V. Administrative 1 12/1/83 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT AUTHORIZE $67,635 FROM SEWER CONSTRUCTION FUNDS TO PURCHASE THE DISTRICT'S LEASED PRIVATE BRANCH EXCHANGE (PBX) TELEPHONE SYSTEM November 22, I 983 TYPE OF ACTION Authorize Funds SUBMITTED BY INITIATING DEPT.!DIV. Administrative De artment ISSUE: The District-wide PBX System which was installed in the new Headquarters Office Building on a leased basis is now being offered for purchase or lease-purchase. BACKGROUND: Funds were authorized by the Board of Directors in November 1981 for a comprehensive review of the District's telecommunications requirements upon relocation to the new Headquarters Office Building, and preparation of system specifications by staff members of the Administrative and Engineering Departments. On September 30, 1982, the Board of Directors accepted the staff recommendation to select the Dimension 400 PBX System proposed by Pacific Telephone and Telegraph Company as a replacement for the District's existing system. The Board was advised that while Pacific Telephone was then prohibited, under its tariffs, from offering its system for sale, changes in marketing policies were anticipated in 1983 as a result of the American Telephone and Telegraph Company divestiture agreement. Funds for design and installation costs in the amount of $49,500 were authorized by the Board, of which $35,000 were actually incurred. Lease, Purchase or Lease-Purchase Options The PBX System is currently leased for $2,004 per month, which includes lease of software and maintenance service. The system is now being offered on a purchase or lease-purchase basis by AT & T Information Systems, a new entity resulting from the divestiture agreement. A comparison of the cost of the three options available, i.e. continuing to lease the system, or acquiring ownership rights to the system by purchase or lease- purchase, is presented on Attachment I. Assessment of PBX System Performance The following major features of the Dimension 400 System were identified during assessment of the competing systems which were proposed: future flexibility; supplier reliability; cost effectiveness; maintenance support; and training. During the period since installation in January 1983, District staff has evaluated the system's performance based on the above criteria. The following summarizes the results of the evaluation: Future Flexibility - As proposed, the system's modular design was described as one permitting a variety of line and trunk combinations which would simplify future expansion, and which would easily accommodate the addition or removal of equipment features and stations. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ U JB WF (r e 1 ephone The District's experience with the Dimension 400 System confirms its flexibility. Two District employees were trained to program the telephone features of each station initially, and to perform reprogramming to change classes of service, call pick-up groups, night bells, and extension locations. The telecommunications requirements of the Collection System Operations Department which may be necessary following remodeling of the Springbrook Road facility will be accommodated by the Dimension System. Supplier Reliability - As proposed, all specifications and requirements under Pacific Telephone's proposal were to be assumed by the successor company following AT & T's divestiture. The successor entity, AT & T Information Systems, has assumed all of the specifica- tions and requirements under the Pacific Telephone proposal. Cost Effectiveness - As proposed, the system was described as having expense reduction features including selection of optional long distance modes, providing accountability and control, and permitting changes to the system by trained District personnel, thereby avoiding service call charges. The system has provided improved accountability and control through itemized billing statements for each station. Changes to the system are routinely made by trained District personnel. The automatic route selection feature of the system automatically selects the least costly mode for long distance calls. Maintenance Support - As proposed, the preventive and remedial maintenance program was described as being based on an extensive support organization providing continuous internal routine maintenance within the system, remote diagnostics and disaster recovery. While no major problems with the system have been experienced, minor problems which were reported were quickly and effectively resolved. Training - As proposed, complete training before and after installation of the system was to be provided to all District personnel, and special in-depth training was to be provided to two District employees. All District personnel received training on the use of the new system. The special training received by the two District employees has enabled them to provide the District with the ability to respond to change requests from employees, serve as trainers for new employees, and provide in-house expertise for the system. The assessment of the District staff that the Dimension 400 System has performed successfully in each of the criteria used in its selection is reflected in the high level of satisfaction with the system expressed by the District's employees. REVIEWED AND RECOMMENDED FOR 80ARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. Conclusion: The comparison of cost of the three options presented on Attachment I on a present value basis shows that the purchase of the system is least costly, followed by the lease-purchase option; the continuation of the present lease arrangement is the most costly option. While it is recognized that a primary risk attendant to purchase is technological obsolescence, it has been concluded that the Dimension 400 System will serve the District's telecommunications requirements far beyond the five year period used in the cost comparison. A critical consideration in assessing whether the Dimension 400 System should be acquired has been its performance in the District's environment. The results of staff's evaluation of the features which were considered paramount during selection of the new system indicate that the Dimension 400 System provides reliable, cost effective service to meet the District's present requirements, and has flexibility to meet future requirements. An unexpended balance of $14,500 from the original $49,500 authorized when the system was installed exists because of lower installation costs charged by the telephone company. Therefore, funds requested in this Position Paper are net of the unexpended balance: Purchase Cost Unexpended Balance From Prior Authorization Current Request $82, I 35 14,500 $67 ,635 RECOMMEN::>ATION: Authorize execution of a purchase agreement with AT & T Information Systems to purchase the Dimension 400 PBX System for $82,135, and provide $67,635 of additional funds from the Sewer Construction Fund for this purpose. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. ~~ " 0 :>- " -0 U'\ ~ '" u ..u ~... > N CO -x + 0 N "" ... - ~ ~~ c:U'\0 00 "" " oU co '" " "'- '" "01 .. ...u " lL~ ...J ... c: ... " '" ~ ~ 0 U ,,-~ U >0"" .. ~" -U U'\ 0 0 ... 0"'... 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"" .r.", u 0 N ...u ::J co lL <I> " '" .. .r. u I- " ::J '" lL .. 1 .r. " " u '" .. I- .. .. :> " " lL ...J ...J <((sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. V II. I tems Late 1 12/1/83 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE November 29, 1983 TYPE OF ACTION SUBJECT APPROVE SUBSTITUTION OF DIABLO CONTROLS FOR W.S.B. ELECTRIC AS ELECTRICAL SUBCONTRACTOR FOR DISTRICT PROJECT 2553, FLUSHKLEEN PUMP STATION CAPACITY IMPROVEMENT APPROVE SUBCONTRACTOR SUBSTITUTION James L. Hill INITIATING DEPT.!DIV. Construction and Services Division SUBMITTED BY ISSUE: In accordance with the contract documents for District Project 2553, Flushkleen Pump Station Capacity Improvement, Board approval is requi~ed before the contractor can substitute a subcontractor for one already 1 isted in the bid proposal. BACKGROUND: W. R. Thomason's bid for District Project 2553 listed W.S.B. Electric as the electrical subcontractor for the job. In accordance with Section 4104 of the Cal ifornia Government Code, the bidder is required to list all subcontractors perform- ing work in excess of one half of one percent (1/2%) of the total bid price. The electrical portion of the bid constituted approximately ten percent (10%) of the total bid price. When the electrical portion of the work commenced, it was noted that Diablo Controls, and not W.S.B. Electric, was being used. District staff notified W. R. Thomason that, in accordance with Section 4107 of the Cal ifornia Government Code, written justification for such a substitution is required. Additionally, Board approval of the substitution is also required. W. R. Thomason submitted a letter stating that W.S.B. Electric would have failed to perform the electrical work per the time schedule presented in the contract documents; therefore, Diablo Controls was substituted. RECOMMENDATION: Since failure to perform the work within the project schedule is a val id reason for substitution of a subcontractor per Section 4107 of the Cal ifornia Government Code, it is recommended that the Board approve the substitution of Diablo Controls for W.S.B. Electric for District Project 2553. REVIEWED AND RECOMMENDED FOR BOARD ACTION JLH )JJ . MH & JD INITIATING DEPT./DIV. ~ .-.. 1 Central Cont Sanitary District BOARD OF DIRECTORS NO. V I I. Items la te 1 12/1/83 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE November 29, 1983 SUBJECT APPROVE SUBSTITUTION OF DIABLO CONTROLS FOR W.S.B. ELECTRIC AS ELECTRICAL SUBCONTRACTOR FOR DISTRICT PROJECT 2553, FlUSHKlEEN PUMP STATION CAPACITY IMPROVEMENT TYPE OF ACTION APPROVE SUBCONTRACTOR SUBSTITUTION SUBMITTED BY James L. Hill INITIATING DEPT./DIV. Construction and Services Division ISSUE: In accordance with the contract documents for District Project 2553, Flushkleen Pump Station Capacity Improvement, Board approval is required before the contractor can substitute a subcontractor for one already 1 isted in the bid proposal. BACKGROUND: W. R. Thomason's bid for District Project 2553 1 isted W.S.B. Electric as the electrical subcontractor for the job. In accordance with Section 4104 of the Cal ifornia Government Code, the bidder is required to 1 ist all subcontractors perform- ing work in excess of one half of one percent (1/2%) of the total bid price. The electrical portion of the bid constituted approximately ten percent (10%) of the total bid price. When the electrical portion of the work commenced, it was noted that Diablo Controls, and not W.S.B. Electric, was being used. District staff notified W. R. Thomason that, in accordance with Section 4107 of the Cal ifornia Government Code, written justification for such a substitution is required. Additionally, Board approval of the substitution is also required. W. R. Thomason submitted a letter stating that W.S.B. Electric would have failed to perform the electrical work per the time schedule presented in the contract documents; therefore, Diablo Controls was substituted. RECOMMENDATION: Since failure to perform the work within the project schedule is a val id reason for substitution of a subcontractor per Section 4107 of the Cal ifornia Government Code, it is recommended that the Board approve the substitution of Diablo Controls for W.S.B. Electric for District Project 2553. REVIEWED AND RECOMMENDED FOR BOARD ACTION JlH J/iJ . MH JD INITIATING DEPT./DIV.