HomeMy WebLinkAboutAGENDA BACKUP 05-19-83
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
IV. ~onsegh ~,~~
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
May 2, 1983
EXECUTE "CONSENT TO JO I NT USE OF EXCLUS I VE EASEMENT" WITH
THE CITY OF WALNUT CREEK FOR STORM DRAIN FACILITIES.
JOB 1 5 -- PARCEL 6 -- WALNUT CREEK AREA
TYPE OF ACTION
Execute JlConsent to
Joint UseJl
SUBJECT
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT./DIV.
Construction & Services Division
ISSUE: The City has requested that this District consent to joint use of an
exclusive sewer easement for City storm drainage purposes.
BACKGROUND: The City1s storm drainage facilities will not interfere with this
District's sewerage facilities. The Consent will require the City to get District
permission prior to doing any work in the consent area. It also holds the City
responsible for any damage they may cause to District facilities. The subject
Consent does not subordinate District easement rights.
RECOMMENDATION: Approve and execute JlCONSENT TO JOINT USE OF EXCLUSIVE EASEMENT. II
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT./DIV.
RAB
"15/ C,Cc.s.a EASEMENT
(67/7 O.R. 607)
I City of' Waif/wi CreeK
5form Oralll Dedicafiofl
AREA OF
CONSENT
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"CONSENT TO JOINT USE"
JOB 1957 - PARCEL 6
WALNUT CREEK AREA
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
May 3, 1983
TYPE OF ACTION
Approve Real Property
Agreement
SUBJECT
EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH BHUPAT
SANGANI, et ux, JOB 1101 - ORINDA AREA
SUBMITTED BY
Jay McCoy, Manager
INITIATING DEPT./DIV.
Construction & Services Division
ISSUE: The property owners have requested permission to maintain a concrete
tennis court within the District's sewer easement and over the facil ities
located therein.
BACKGROUND: The tennis court was constructed prior to the Sanganis' purchase of
their property. They have paid the District's costs associated with raising
the manhole to make it accessible for maintenance.
Staff has determined that the tennis court does not interfere with the operation
and maintenance of our sewer facilities. However, if it should become an
interference, the agreement requires the property owner to remove the tennis
court within 30 days of notice to do so.
RECOMMENDATION: Approve and execute IIAgreement" and authorize its recording.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
<((sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. IV. Consent Cal.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
Hay 2, 1983
SUBJECT
TYPE OF ACTION
AUTHORIZATION FOR P.A. 83-7 (DANVILLE) AND P.A. 83-8 (DANVILLE) Accept for Processing
TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE OISTRICT
SUBMITTED BY
Jay S. McCoy, Manager
INITIATING DEPT.!DIV.
Construction & Services Division
Owner
Parcel Address Lead
No. Area Parcel No. & Acrea e Remarks A enc
83-7 Danvi lIe N. L. McHone and Owner to bu i 1 done CCCSD
Lone Oak Development single family home.
4 Lodgeh i 11 Court District to prepare
Da nv ill e , CA 94513 "Notice of Exemption."
200-090-008 (0.47 Acre)
83-8 Danv i 11 e John D. Scouten Owner to build one CCCSD
6 Wil10wmere Road single family home.
Danville, CA 94526 District to prepare
202-020-009 (0.50 Acre) "Not i ce of Exempt ion. "
RECOMMENDATION: Authorize P.A. 83-7 and P.A. 83-8 to be included in a future
formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RAB
G.
PuUtc CmplCUfIUU 'IInlo.H, .Po.e4/, No.. f
AFFILIATED WITH C. C. C. E. A.
P. O. BOX 222 . 2739 ALHAMBRA AVENUE . PHONE 228.1600
MARTINEZ. CALIFORNIA 94533
March 31. 1983
1Ri1E(c~DY~lQ)
APR 1 1983
CCCSD
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Roger Dolan
General Hduager/Chief Engineer
Central ~o. Co. Sanitary District
5019 Imhoff Place
Martinez CA 94553
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Dear Mr. Dolan:
It is with pleasure that I inform you tbat Mr. Warren ~atchmer has been elected
Vice-President of tbe Contra Costa Central Sanitary District Employees Associ-
.tion. Public Employees Union Local No.1.. Mr. Katcnmer assumes the duties as
Vice-President and in doing so is entitled to receive all tbe rights. privileges
and responsibilities that accompany his position as Vice-President.
,
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Sincerely.
. pUp.- rc EMPLOYEES UNION. LOCAL NO. 1
Roger Smith
Unit President
IS/aw ,.
opeu/#29
cc: Warren Katcbmer
Paul iiorsen
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THE UNION FOR PUBLIC EMPLOYEES
ORGANIZED 1M1
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BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
May 16, 1983
SUBJECT
RECEIVE PRELIMINARY REVIEW OF q983-1984 OPERATIONS
AND MAINTENANCE BUDGET
TYPE OF ACTION
BUDGET REVIEW; SET
PUBLIC HEARING DATE
SUBMITTED BY
Walter N. Funasaki
INITIATING DEPT.!DIV.
Administrative
ISSUE: The 1983-1984 Operations and Maintenance (0 & M) Budget will be submitted
at the June 2, 1983 Board Meeting and is scheduled for approval at the June 16,
1983 Board Meeting. This Position Paper is intended to provide a preliminary
review of the 1983-1984 0 & M Budget and to el icit Board comments and guidance
regarding the budget, establishment of the Environmental Quality Charge (EQC)
rate and the level to which available reserves should be reasonably employed.
BACKGROUND: The District's 1983-1984 0 & M Budget is in the final stages of
completion. and 1s scheduled for release to the Board by May 24, 1983, to provide
an extended review period prior to the June 2, 1983 Board Meeting. While the
complete budget document. including explanations of significant variances, will
be assembled by May 24. 1983, the 0 & M Budget expenses reported in this Position
Paper have undergone management review and are considered to be essentially
completed.
The following attachments present the 1983-1984 0 & M Budget and its effect on
the establishment of the 1983-1984 EQC rate and the 0 & M reserve balances:
Attachment A - 1983-1984 District 0 & M Budget Summary
Attachment B - 1983-1984 0 & M Budget Revenues and 1982-1983 Budget and
Projected Revenues
Attachment C - Environmental ~uality Charges, 1979/1980 - 1983/1984
A description of each attachment follows:
Attachment A - 1983-1984 District 0 & M Budget Summary
The 1983-1984 budgeted expenses, before administrative overhead. total $16,740.783
which is greater than 1982-1983 budgeted expenses by $1.666.014. or 11.1%, and
greater than the projected 1982-1983 actual expenses by $491,876, or 3.0%. The
prim~y causes for the budget-to-budget increase are scheduled second year salary
incre~es of 7 - 8%, and increased utility charges due to anticipated rate
increases.
Effective with the 1983-1984 fiscal year. the District intends to allocate
administrative overhead to capital project based on force account labor charges.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
17d:=:: .
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Although the overhead allocation method will not be fully developed until the
beginning of the fiscal year, the amount presented in the 1983-1984 budget is
considered to be a reasonable approximation. After applying the administrative
overhead, the budget-to-budget variance is ~ ,416,164, or 9.4%, and the 1983-1984
budget to 1982-1983 projected actual variance is $242,026, or 1.5%.
Attachment B - 1983-1984 0 & M Budget Revenues and 1982-1983 Budget and Projected
Revenues .
The budgeted 1983-1984 0 & M revenues of $16,062,044 are composed of EQC r~venues of:
$13,244,344, Service Charges from the City of Concord of $2,400,000 and all other
revenues of $417,700. The budgeted EQC revenues are based on the existing $124
rate; and projected increases in residential connections and increased usage
volumes for commercial and industrial users during 1983-1984. The projected
underrea}ization of 1982-1983 revenues of $459,283 is primarily the result of
lower than budgeted service charge revenue from the City of Concord produced
principally by lower than budgeted Plant Operations Department expenses.
Attachment C - Environmental Quality Charges, 1979/1980 - 1983/1984
A summary of actual, projected and budgeted expenses, revenues and reserves for
the five fiscal years 1979-1980 th~ough 1983-1984 are presented on Attachment C.
As shown, the reserves as of July 1, 1982, of $1,620,688 is projected to increase
by $556,451, representing the excess of revenues over expenditures for the fiscal
year ended June 30, 1983. The projected reserve balance at the begin'ling of the
1983-1984 fiscal year of $2,177,139 enables the maintenance of the present EQC
rate for 1983-1984 by application of sufficient reserves to meet the budgeted
deficit of $428,889. A reduction of the EQC rate would be"possible by committing
further transfers from res.erves, where each $1 reduction in rate would require
a transfer of approximately $100,000.
* * * *
Board comments and guidance which are provided as a result of a review of this
Position Paper will be incorporated in the 1983-1984 0 & M Budget before its
sub~ission at the June 2, 1983 Board Meeting. Further revisions to the budget,
as may be required, followIng the June 2, 1983 Board Meeting will be completed
in order that the following actions may be taken at the June 16, 1983 Board
Meeting2 -
o Approve the 1983-1984 0 & M Budget
o Conduct a Public Hearing for the establishment of the 1983-1984 EQC rate
o Establ ish a 1983-1984 EQC rate
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
o Conduct a Public Hearing for collection of the 1983-1984 EQC on the
County tax rolls.
RECOMMENDATION:
1.
Receive the preliminary review of the 1983-1984 0 & M Budget and provide
District staff with comments and guidance for completion of the budget,
and review establishment of the EQC rate and the level of 0 & M reserves
to be maintained. - -
2.
Set a Public Hearing date of June~16, 1983, for the establishment of the
1983-1984 EQC rate and to consider the collection of the 1983-1984 EQC
on the County tax rolls.
.. - -~-
,
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
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<C<SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. ng.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
May 9,1983
SUBJECT TYPE OF ACTION
AUTH~RIZ~$25,480 FOR SEWER MAIN RELOCATIONS IN CONJUNCTION WITH
THE CITY OF WALNUT CREEK ASSESSMENT DISTRICT NO. 32 AUTHORIZE FUNDS
CCC.)D JOB NO. 3811
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT./DIV.
Construction & Services Division
ISSUE: Various sewer mains require relocation in conjunction with the construction
of the City of Walnut Creek storm drainage project in the Walnut Boulevard/Bradley
Avenue area of Walnut Creek.
BACKGROUND: The City of Walnut Creek, through its Assessment District L. I.D. No. 32,
will construct storm drainage improvements consisting of a 96-inch diameter pipe
and appurtenances in the Walnut Boulevard/Bradley Avenue area. Because of the
physical constraints of the storm drain design, existing sewer mains must be
relocated. Side sewers to various existing residences must also be relocated on
a case-by-case basis.
District Counsel has reviewed pertinent case law regarding the City's right to
charge for the relocation costs of our util ities. Based on case precedents, our
District Counsel concluded that the District must pay all sewer relocation costs.
(See attached letter.)
The total cost for this sewer work, which includes reconstruction of 8-inch publ ic
mains at three locations, reconstruction of private side sewers where necessary,
and $4,500 allocated for unforeseen work, amounts to $25,480. Construction costs
are based on contract prices per the contract awarded to W. R. Thomason by the
City of Walnut Creek.
RECOMMENDATION: Authorize funds in the amount of $25,480 to pay for sewer relocation
and construction costs associated with City of Walnut Creek Assessment District AD-32.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
JSM
RAB
BOARD OF DIRECTORS
NO. V. Adm.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
May 10, 1983
SUBJECT ADDITION OF OPTION TO PURCHASE PRIOR MILITARY OR
PUBLIC SERVICE TIME TO DISTRICT'S BENEFIT OPTION PLAN
TYPE OF ACTION
BENEFIT OPTION PLAN
SUBMITTED BY
Walter Funasaki Finance Officer
INITIATING DEPT./DIV.
Administrative
ISSUE: A new option is proposed to be included in the District's Benefit Option
Plan without increasing Plan expense.
BACKGROUND: The Board of Directors approved the estab1 ishment of the District's
Benefit Option Plan for Management and Management Support/Confidential
personnel as of November 1, 1981. During the intervening period since
establishment of the Plan, a number of options have been discontinued
because of unavailability or low usage.
Monthly benefit amounts which are credited to participants' accounts
were estab1 ished for both personnel categories for each of the three
periods covered by present agreements. The following benefit options
are currently available to participants to allocate the fixed monthly
credits:
o Individual Term Life Insurance
o Deferred Compensation Plan
o Annual Physical Examination
o Increased Dental Orthodontic Reimbursement
o Family Visual Eye Care Reimbursement
o Medical Deductible Reimbursement
o Physical Fitness Program
Employees who are participants in the District's retirement plan are
able to purchase prior military or pub1 ic service time for retirement
credits. The addition of the option to purchase retirement credits
through the Benefit Option Plan would assist interested participants
and would be consistent with the purpose of the Plan. This additional
option would have no expense effect, as the fixed monthly credits to
participants' accounts would be unchanged.
The new option, which should be implemented effective May 1, 1983, is
decri bed below:
Purchase Prior Military or Public Service Time
The District's retirement system permits participants to
make additional contributions to their retirement accounts
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
~d~'
~
WNF
PM
RD
in order to receive longevity credits for allowed prior
mil itary or public service employment. Contributions are
required to be made to the retirement system in a lump
sum payment or in installments over a period not to
exceed five years.
RECOMMENDATION: The addition to the Benefit Option Plan of the option to purchase
retirement credits for prior military or public service employment
periods is recommended for implementation as of May 1, 1983.
..... .,'
REVIEWED AND RECOMMENDED FOR SOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
BOARD OF DIRECTORS
NO.
POSITION n I VIA: ROGER J. DOLAN
r>APER General Manager-Chief Engineer
SUBJECT
STATUS REPORT ON THE INCINERATOR SYSTEM
RENOV A TION PROJECT
DATE
Mav 17, 1983
TYPE OF ACTION
RECEIVE
REPORT
SUBMITTED BY
Robert A. Baker
I INITIATING DEPT./DIV.
Engineering
155LE: Phase 1/11 of the Incinerator System Renovation Project is 49% expended; the overall
project is approximately 20% expended. Staff will present the Board with a project status
report.
BACKGROUND: Two multiple hearth furnaces were installed in the treatment plant as part of
the Stage 5A Project. The contractor made four attempts to start up the furnaces in 1978, but
was unsuccessful due to major design and construction flaws. Metcalf and Eddy was hired by
the District to perform an assessment of the deficiencies in the furnace and to investigate
methods of correcting the deficiencies. Two significant conclusions of the Metcalf and Eddy
assessment were that:
1. There were major and numerous known and unknown design and construction flaws in
the furnaces. Metcalf and Eddy produced a list of known deficiencies. They also
indicated several areas where the major problems could be expected, although the
detailed scope of the problems were unknown.
2. Furnace manufacturers (i.e. Nichols and Lurge) were unwilling to enter into a
furnace repair contract unless they were relieved of process responsibilities and had
no limitation on the cost of the work.
The response from the furnace manufactures was sufficiently disappointing that the District
felt compelled to search for other ways to fix the furnaces. It was subsequently discovered that
one engineering firm, Malcolm Pirnie, had the necessary technical expertise to handle the
furnace project. It was decided to put together a joint Malcolm Pirnie/CCCSD team for the
repair project.
On September 30, 1982, the Board authorized $1.875 million for Phase I and II of a $4.6 million,
four-phase project to start-up, test, and repair the furnace system. The four phases of the
project were as follows:
Phase I: Make repairs known to be needed for initial furnace operation; start-up, test,
and evaluate the furnaces. ($1,830,000 budgetary authorization)
Phase II: Design corrections of known deficiencies which are needed for long term
efficient operation of the furnace. ($45,000 budgetary authorization)
Phase III: Make repairs to deficiencies from Phase II design; design and correct other
miscellaneous deficiencies discovered in the Phase I test. ($650,000 estimate)
Phase IV: Design and construct major repairs if found to be necessary in the Phase I test
($2,075,000 estimate)
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON .- /,^
'"'""flito,v. , ~~v~
Work Completion
PROJECT STATUS
Following is a summary of the more important project tasks:
Task
Mechanical Inspection/Maintenance
Subsystem Checkout
Instrumentation repair/
replacement
Bottom Ash System
Soot Ash System
Steam System
Air Pollution Control System
Process Engineering
Fuel Gas System Modifications
Equipment Access Additions
(Phase III work)
Waste Heat Boiler Seismic
Restraint (plant completion work)
Scheduling
Regulatory Permits
Operator training/start-up plan
% Complete
as of 5/1/83
100%
30%
70%
90%
40%
40%
95%
On-going
40%
25%
10%
On-going
On-going
50%
Remarks
Work done by Maintenance
Division
In progress, many problems
being resolved before startup
Instru,rnentation deficiencies
greater than anticipated
Interim repair for testing
completed by District
Parts ordered, design complete,
to be installed by District
Design complete, parts
purchased
Rehabilitation complete, system
has been operated
Incinerator capacity problem
identified
Design complete, parts pre-
purchased, bids received
Design complete, to be advertised
on 5/29/83
Design in progress, work
scheduled with access package
Continuing task
Air pollution test authorized
Ash analysis in progress
Scope expanded, timetable
compressed
INITIATING DEPT./DIV.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
GEN. MGR.!CHIEF ENG.
-2-
Scope
The scope of Phase I/II has been increased in several respects:
Schedule
.
The scope of the operator training task has been expanded and the involvement of
operations in start-up has been expanded. This was done to maximize training
benefits to the District.
.
The task to modify the furnaces to burn landfill gas has been expanded (from design
and construction of a temporary system for start-up testing, to design and
construction of a permanent system). This was done to minimize overall project
cost.
.
The task to provide improved stairway access to the furnace has been brought
.forward from Phase III. This important element was moved ahead because increases
in the allotted time for Phase I and II made completion of this task feasible. (A
small elevator is being considered as a means of further improving operation in the
future.)
.
Pirnie/District forces have taken over many installation tasks formerly planned to
be performed by contractors. This was done to lower the cost of the field work, to
expedite the design work, to take advantage of the Pirnie/District team approach
which was working well, and to provide training for the District.
.
. Time commitment for Malcolm Pirnie staff has generally expanded on a variety of
tasks. The reasons for this are the decreased involvement of contractors and
because the extent of furnace deficiencies was underestimated.
The duration of Phase I/II has expanded from five to ten months because of the scope increases
discussed above. Furnace start-up and testing are scheduled for August/September.
Budget
Following is a revised budget estimate as of May 16, 1983.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV,
GEN. MGR./CHIEF ENG.
-3-
($000)
ORIGINAL
BUDGET
9/28/83
($000)
REVISED
BUDGET
5/16/83
VARIANCE
FAVORABLE
(UNF A VORABLE)
DIRECT COSTS
o District Labor
o Material
o Supplies
$288
$185
$291
$331
$350
$172
($ 43)
($165)
119
OUTSIDE
CONTRACTING
Subtotal
Contingency
$190 $ 80
$178 $205
$445 $677
$1,577 $1,815
$ 298 $ 60
$1,875 $1,875
110
(27)
(232)
o Equipment Installation
o Specialty Services
o Engineering Consultant
TOTAL
o
The budget variances demonstrate the increased use of District and Malcolm Pirnie forces, the
decreased use of contract installation, and the increased level of effort to resolve heretofore
undefined incinerator deficiencies.
Because of the indefinite scope of the problems on this project, the majority of the Malcolm
Pirnie work is being done by means of a cost plus percentage fee contract. Staff expects to
execute a change order to this contract increasing the cost ceiling within the next few weeks.
The furnace access improvement task has been brought forward from Phase III. The waste heat
boiler seismic restraint task is from the plant completion project and is being done with the
furnace access work to expedite the work in a cost effective fashion. It is anticipated that the
Board will be asked to award a contract for these tasks at the June 16 board meeting and to
authorize $200,000 to $250,000 from Sewer Construction funds. As the furnace access work is
from Phase III and the waste heat boiler seismic restraint is from the plant completion project,
these funcb have not been covered by any Board authorization to date.
SUMMARY The schedule and the scope of Phase 1/11 of the Incinerator System Renovation
Project have been expanded to resolve unexpected deficiencies discovered during systems
check-out, to improve the use fullness of the incinerator test, and to control the overall project
cost. The cost of the Malcolm Pirnie work is expected to increase as a result of the changes
mentioned above. However, as a result of savings in other areas, the project is currently on
budget.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
-4-
VII. Items Late
For the Agenda
5/19/83
VII. ITEMS LATE FOR THE AGENDA
1. Minutes of 4/21/83
2. Adoption of a resolution directing the preparation of
a written report, the giving of notice and the setting of
a hearing on June 16, 1983, regarding the placing of delinquent
sewer service charges on the tax roll.
((S
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
May 17, 1983
SUBJECT ADOPTION OF A RESOLUTION DIRECTING THE PREPARATION OF
A WRITTEN REPORT, THE GIVING OF NOTICE AND THE SETTING OF A
HEARING ON JUNE 16, 1983, REGARDING THE PLACING OF DELINQUENT
TYPE OF ACTION
SET PUBLIC HEARING
DATE
INITIATING DEPT./DIV.
Administrative
SUBMITTED BY
Walter Funasaki, Finance Officer
ISSUE: A public hearing is legally required to place the del inquent
sewer service charges on the tax roll for collection.
BACKGROUND: As in past years, there are a few direct billed accounts
which are delinquent. The District has previously used the tax roll to
collect outstanding charges. It is proposed to continue this practice.
RECOMMENDATION: Adopt a resolution directing the preparation of a
written report, the giving of notice and setting a publ ic hearing
date on June 16, 1983, regarding the placing of delinquent sewer
service charges on the tax roll.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
WF
INITI~ING DEPT./DIV.
h~--c..J'