HomeMy WebLinkAboutAGENDA BACKUP 06-16-83
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
e
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
June 7, 1983
TYPE OF ACTION
APPROVE 1983-1984 OPERATIONS AND MAINTENANCE BUDGET
BUDGET APPROVAL
Walter Funasaki
Initiating Dept./Div.
,Administrative De t.
SUBMITTED BY
ISSUE: The 1983-1984 Operations and Maintenance (O&M) Budget is sub-
mitted for approval by the Board of Directors.
BACKGROUND: The 1983-1984 Equipment and Personnel Budgets were
approved by the Board of Directors on May 5, 1983 and June 2, 1983,
respectively. The 1983-1984 O&M Budget was submitted to the Board
for initial review at the June 2, 1983 Board Meeting and is scheduled
for approval at the June 16, 1983 Board Meeting.
A revIsion to the 1983-1984 retirement contribution amount, which
was described at the June 2, 1983 Board Meeting, has been incorporated
in the attached O&M Budget. The revision resulted in a $138,000
decrease in the retirement contribution expense, offset by a $13,714
decrease in the employee benefits amount which is capitalized as a
cost of capital projects; the resulting net effect was a $124,286
decrease in 1983-1984 D&M expens~from the previously reported
$16,459,473 to $16,335,184.
The Board is requested to approve the 1983-1984 Operations and
Maintenance Budget submitted herewith.
A summary of actual, budgeted and projected expenses, revenues and
reserves for the six fiscal years 1979-1980 through 1984-1985 is
presented on Attachment A.
Final adoption of the 1983-1984 Equipment, Personnel and Operations
and Maintenance Budget is anticipated on July 7, 1983.
RECOMMENDATION: Approve the 1983-1984 Operations and Maintenance
Budget.
nlJ~'
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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District
BOARD OF DIRECTORS
NO. IV. Hear; ngs
2a b c 6
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT HOLD PUBLI C HEAR I NGS FOR ESTABL I SH I NG THE 1983-1984 TYPE OF ACTION
ENVIRONMENTAL QUALITY CHARGE (EQC) RATES AND FOR THEIR HOLD PUBLIC HEARINGS
COLLECTION, AS WELL AS THE COLLECTION OF DELINQUENT EQC
ON THE COUNTY TAX ROLL
SUBMITTED BY
Walter Funasaki
rlltlatlng ept. IV.
Administrative Dept.
ISSUE: The District Codes and State law require holding Public Hearings
for establishing the 1983-1984 EQC rates, and on the matter of placing
current and delinquent charges on the tax roll for collection.
BACKGROUND: Notlce of the June 16, 1983 Public Hearings to consider
changes to the current schedule of Environmental Quality Charges. collection
of the 1983-1984 EQC on the County tax roll and to receive and consider
protests to having delinquent sewer charges collected on the 1983-1984
tax roll was duly given. It is recommended that three separate hearings
be held to consider the matters described in the foregoing.
Hearing to consider establishing the 1983-1984 EQC rates:
Upon review of the O&M Budget and consideration of appropriate levels
of reserves, the Board is required to determine changes to the
schedule of Environmental Quality Charges on an annual basis.
Hearing to consider collection of 1983~1984 EQC on the County tax roll:
The law requires that a Public Hearing be held each year before
the EQC can be placed on the tax roll. The EQC has been collected
on the County tax roll since inception of the charge in 1976.
Collection on the tax roll provides the most economical and
effective means for the Dlstrict to collect the major portion of
the100,OOO or so accounts. The alternative of direct billing by
the District would be an unwarranted expense.
Hearing to consider collection of delinquent sewer service charges:
The District bills certain property owners directly. During the
1982-1983 fiscal year,three owners failed to pay charges which
were billed directly to them. Information regarding the delinquent
accounts is contained on the attached report. It is proposed that
these de11nquent charges be collected on the 1983-1984 County tax
roll, unless there are valid protests.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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RECOMMENDATION: Conduct three separate Public Hearings and upon their
respective conclusions, adopt resolutions for the following actions:
1. Establish a 1983-1984 EQC rate schedule.
2. Authorize the collection of the 1983-1984 EQC on the County
tax ro 11 .
3. Consider protests and, if appropriate, adopt the attached
report pursuant to Section 5473, Health and Safety Code, for
collection of delinquent service charges on the County tax
roll.
REVIEWED AND RECOMMENDED FOR 80ARD ACTION
INITIATING OEPT./OIV.
GEN. MGR.!CHIEF ENG.
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c((SD
Central Cont Costa Sanitary District
BOARD OF DIRECTORS
NO'IV. Heari ngs
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 1, 1983
SUBJECT HOLD A HEAR I NG FOR THE PURPOSE OF ADOPT I NG A "RESOLUT I ON
OF NECESSITY" TO ALLOW THE ACQUISITION OF A PUBLIC SEWER EASE-
MENT BY EMINENT DOMAIN FOR DISTRICT JOB 3842 IN THE WALNUT
CR
TYPE OF ACTION
HOLD HEARING TO
CONSIDER CONDEMNATION
SUBMITTED BY
Denn i s Ha 11
INITIATING DEPT./DIV.
Construction and Services Division
iSSUE The owner of the "Main Chancel! subdivision (No. 3842) has been unable to
acquire a particular sewer easement through negotiation.
BACKGROUND: A portion of the ';Main Chance" subdivision (120 units) is designed to
sewer easterly to North Civic Drive. This sewer a1 ignment is the most logical and
best engineering design. The sewer as proposed must cross, at right angles, a strip
of land one foot wide which is owned by Mrs. Anna J. Garibotti. The developer has
offered a fair and reasonable price for the easement rights, based on an appraisal by
Robert Orr. Mrs. Garibotti has refused to negotiate or accept the tendered offer.
A map of the required easement is attached.
The City of Walnut Creek is also condemning for easement rights at two other locations
across the one-foot strip.
Because the owner will not grant an easement to this District based on an offer of
fair market value, the Board has been requested by the developer to adopt a J'Reso1ution
of Necessity" to acquire the easement rights through the Eminent Domain process.
Board adoption of the "Resolution of Necessity" will authorize and empower District
Counsel to proceed with condemnation action.
The affected property owner has been notified of this hearing as required by law.
RECOMMENDATION:
A. Make findings that:
1. The pub1 ic interest and necessity require the project for which said pub1 ic
sewer easement is to be acquired.
2. The proposed project is planned and located in the manner which will be most
compatible with the greatest publ ic good and the least private injury, and
3. Said publ ic sewer easement is necessary for the proposed project.
B. Adopt a "Reso1ution of Necessity'; to acquire easement rights for sewer purposes by
Eminent Domain.
C. Direct District Counsel to proceed with condemnation for easement rights.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
iJt
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INITIATING DEPT./DIV.
RECOMMENDATION: Award the contract for construction of Incinerator
Stairways and Platforms to General Conveyor, Inc., and authorize $239,400
from sewer construction funds.
Attachments
REVIEWED AND RECOMMENDED FO/( BOARD ACTION
INITIATING DEPT./DIV.
~ HSMc
GEN. MGR./CHIEF ENG.
JAL
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Cont Costa Sanitary District
BOARD OF DIRECTORS
NO.
~
~.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATEJune 14, 1983
SUBJECTAWARD CONTRACT FOR CONSTRUCTION OF MHF STAIRWAYS AND
PLATFORMS AND AUTHORIZE $236,400 FROM SEWER CONSTRUCTION
FUNDS
TYPE OF ACTION
AWARD CONTRACT
AUTHORIZE FUNDS
SUBMITTI~p BY U D 1 d
::>teve !'IC ona
INITIATING,..pEPT./DIV. .
tnglneerlng Division
ISSUE: A contract must be awarded or bids rejected within 45 days of the
bid opening. Funds for this work were not included in the original
Incinerator Repairs and Modifications Project authorization.
BACKGROUND: On September 30, 1982 the Board authorized $1.875 million for
Phases I and II of the Incinerator Repairs and Modifications Project. At
that time the lack of safe and efficient equipment access and working plat-
forms were known and the design cost was budgeted in Phase II. Construction
of the stairways and platforms was included in the Phase III cost estimate.
The advantages of proceeding ahead of Phase III are:
o Safer and more efficient operation during testing,
o Ability to simulate long term manpower requirements during
the initial testing,
o Potential for reducing the time between testing and long
term operation if no other construction is required.
Based on these reasons and the opportunity to complete this work at the
same time as the fuel gas system modifications, the staff felt that it was
prudent to proceed with the construction at this time.
The construction includes two spiral stairways (one adjacent to each multiple
hearth furnace), working platforms around the two waste heat recovery boilers,
and seismic restraint for both waste heat recovery boilers. The relocation of
existing piping and lighting fixtures to eliminate interferences with the
stairways has been accomplished with District forces and small contracts.
The work was advertised on May 24 and five bids were opened on June 9. A
tabulation of the bids received i~ included as Attachment 1 to this position
paper. The Engineer1s estimate for the work is $210,924. General Conveyor,
Inc., is the lowest responsive and responsible bidder at $165,900.
This work is being brought forward from Phase III and $236,400 is required
to cover the cost of construction, utility relocation, and construction
administration. The details of this budget amount are included in Attachment
2 to this position paper.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~ HSMc
V0 JAL tI!& RAB
CENTRAL-r: NTRA COSTA SA~-~"
DP 3694."3 SPIRAL STAIRWAYS
AND WASTE HEAT RECOVERY
JOB BOILER PLATFORM
ATTACHMENT 1
\RY DISTRICT
DATE
ENGR. EST
.
6/9/83 - 2:00 P.M.
LOCATION . Treatment Plant
$210,924
BIDDER
- .
NAME BID PRICE
ADDRESS
PHONE
GENERAL CON'lEYOR., INC.
1. 2140 NORTH BROADWAY $165,900.00
WALNUT CREEK, CA 94596
934-9121
MONTEREY MECHANICAL CO
2. 8275 SAN lEANDRO ST. $218,159.00
OAKLAND, CA 94521 632-3173
lANG'S ENTERPRISES ..:
,
3. 301 NORTH WASHINGTON $306,254.85
MODESTO, CA 95352 (209) 529-0136
- COFAB CORP. .
4. 1667 SEARS POINT RD. $314,696.00
VALLEJO, CA 94589 (707) 552-6333
5. o ENGINEERING CONSTRUCTION, INC.
P. O. BOX 906 $325,500.00
CONCORD, CA 94522 827-3339
0"
-
JOB
CHKD. BY
BY
DATE
SHEET NO.
1
DATE_WO/83
1
OF
- - ~~-- -. -=~.. - -....--.... ---
ATTACHMENT NO. 2
CONSTRUCTION OF SPIRAL STAIRWAYS AND
WASTE HEAT RECOVERY BOILER PLATFORMS
DP 3694.3
POST-BID/PRECONSTRUCTION COST ESTIMATE
Item Cost
l. Construction of spiral stairways, WHB $165,900
platforms and WHB seismic restraint.
(General Conveyor, Inc.)
Contingency(@ 10%) 16,600
Subtotal $182,500
2. Utility Relocations
1) lighting 8,000
2) Piping 7,500 15,500
3. Movable stairways 12,200
(Hearth to burner access)
4. Construction management
1) Malcolm Pirnie, 2nc.1 14,200
2) District forces - 12,000
26,200
Total $236,400
1 Malcolm Pirnie will provide office engineering during construction
2 District forces will provide contract administration and day to day
inspection.
<((sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
6
6/16/83
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
ORDER COMPLETION OF DISTRICT ANNEXATION NO. 74 (ORINDA AREA)
June 7, 1983
TYPE OF ACTION
COMPLETE ANNEXATION OF
D.A. 74
Dennis R. Hall
SUBMITTED BY
ISSUE: The District must pass a resolution to final ize the annexation of the above-
referenced annexation.
BACKGROUND: The District approved this annexation (property owned by Jerome Nava)
on May 7, 1981, subject to L.A.F.C. modification of the existing District
Sphere of Influence (S.O. I.) to include the subject territory. On May 11, 1983,
L.A.F.C. Passed a resolution approving the subject annexation and amending the S.O.I.
to include the Nava property and additional territory which will require sewer
service in the future. The County has prepared a Negative Declaration covering
this annexation.
RECOMMENDATION: Approve annexation and adopt a resolution concuring with the
Negative Declaration and ordering the completion of District Annexation No. 74.
B
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
pt
f)ItfZ
((sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
N~ VI. Consent Cal.
1 6 16 83
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 7, 1983
SUBJECT
AUTHORIZATION FOR P.A. 83-9 (MARTINEZ) AND P.A. 83-10 (ALAMO)
TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT
TYPE OF ACTION
ACCEPT FOR PROCESSING
SUBMITTED BY
Jay S. McCoy, Manager
INITIATING DEPT.!DIV.
Construction & Services Division
Parcel
No.
Area
Owner
Address
Parcel No. & Acreage
Remarks
Lead
Agenc
83-9
Martinez
Michael Macrusky
4946 Alhambra Valley Road
Martinez, CA 94553
367-070-007
1.02 AC.
One Single Family Home, CCCSD
now on septic system.
Owner is remodel ing and
wants to connect to
publ ic sewer. District
to prepare Notice of
Exemption.
83-10
Alamo
John F. Campbell
136 Gaywood Road
Alamo, CA 94507
198-020-04
1 . 54 AC.
One existing home on
fail ing septic system.
Must connect to publ ic
sewer. District to
prepare Notice of
Exemption.
CCCSD
RECOMMENDATION: Authorize P. A. 83-9 and P.A. 83-10 to be included in a future
formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RAB
/7f$
Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VII. Eng.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 9, 1983
SUBJECT
AUTHORIZE EXECUTION OF AGREEMENT WITH WOODWARD-CLYDE
CONSULTANTS FOR STORM DAMAGE REPAIRS AND AUTHORIZE
$101,650 IN SEWER CONSTRUCTION FUNDS
TYPE OF ACTION
AUTHORIZE CONTRACT
AUTHORIZE FUNDS
SUBMITTED BY .
Jarred Miyamoto-M,lls
INITIATING D~T./OIV. . D,'v,'s,'on
tng, neen ng
Issue: Authorization is required to execute a contract for geotechnical
engineering and predesign services to continue work on the storm damage
repair projects. Additional funding is required.
Background: The Board of Directors has authorized a total of $446,215 to
date for work on the storm damage repair projects. The details of the
expenditures to date are shown on Attachment 1. To date final corrective
actions have been completed at 6 sites, interim corrective actions have
been completed at 5 sites, and the preliminary engineering evaluation has
been completed for 44 sites. The 44 sites have been classified into three
project groups for long term repairs:
GROUP I
The damage at 19 sites is minor and repairs can proceed with a limited
geotechnical engineering and design effort. These projects will be bid
in groups using sketches, standard specifications, and unit price
contracts. These projects are currently scheduled to be completed by
November 30, 1983.
GROUP II
The damage at 10 sites is major or complicated and repairs will require
a significant geotechnical engineering and design effort. Six of these
projects are critical and must be completed prior to the next wet
weather season to prevent further damage. These projects are currently
scheduled to be completed by November 30, 1983.
GROUP III
The remaining 15 sites have legal, jurisdictional, or instituional
questions that must be resolved prior to further action. These will
become Group I or II projects as the questions are answered; however,
funds for geotechnical engineering and predesign services for these
projects are not included in this authorization.
Design of the Group 1 and 2 Projects will be accomplished in two phases.
During preliminary design, alternative repairs for each site will be
evaluated including the options of deferring or not constructing any
repairs. Legal and institutional questions will also be addressed during
this phase. Plans and specifications for each project or sets of projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION
?- JM2
(! jug cws Ve, JAL
/NJ RAB
INITIATING DEPT./DIV.
will be prepared during final design. A formal District review will be
conducted between the two phases for the purpose of selecting a course
of action for each project.
The project team for design of the storm damage repairs will consist of
District staff and the engineering firm of Woodward-Clyde Consultants.
District staff will be responsible for management of the three groups of
projects, design of the Group 1 Projects, and resolving the problems
associated with the Group 3 Projects. Woodward-Clyde will provide geo-
technical engineering services for the Group 1 Projects and predesign
services for Group 2 Projects.
Woodward-Clyde's involvement is required because of the need for geotec~ni-
cal engineering services and the current staff workload.
Staff has negotiated a contract with Woodward-Clyde to provide the required
services. The cost ceiling for these services is $73,000.
The requested authorization of $101,650 is shown in detail on Attachment 2.
The Board has previously authorized funds for design of four of the Group
1 Projects and one of the Group 2 Projects. This request does not include
funds for these five projects.
The Board will be requested to authorize additional funds for the construc-
tion of the Group I projects and for the design and construction of Group
II projects at future Board meetings. The estimated construction cost of
the Group I and II Projects is $900,500. The anticipated timing of the
future funding actions is shown on Attachment 3.
RECOMMENDATION:
1. Authorize the GM-CE to execute a contract for geotechnical engineering
and design services with Woodward-Clyde consultants with a cost ceiling
of $73,000.
2. Authorize $101,650 from sewer construction funds for predesign of
repairs to 29 of the 44 storm damage projects and final design of
repairs of up to 19 of the storm damage projects.
3. Authorize the use of $11,700 in emergency authorizations to be used
as part of this general authorization.
Attachments
REVIEWED AND RECOMMENDED FOil BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
JM2
CWS
JAL
RAE
ATTACHMENT 1
STORM DAMAGE PROJECTS
PREVIOUS AUTHORIZATION SUMMARY
INTERIM/EMERGENCY REPAIRS
Specific Locations
Allowance for Other Locations
$114,344
20,000
LONG-TERM REPAIRS
6 locations
311 ,871
TOTAL AUTHORIZATIONS $446,215
ATTACHMENT 2
STORM DAMAGE PROJECTS
PRELIMINARY DESIGN COST ESTIMATE
PROJECT PLANNING
Project Planning and Organization
$8,000
6,500
FEMA Grant Application
Group I Projects Construction Approach
and Preliminary Bid Documents
5,000
$19,500
LEGAL ASSISTANCE
Legal Review
Title Investigation
3,500
10,000
$13,500
GROUP 1 PROJECTS
Woodward-Clyde Consultants 8,500
Project Management & Contract Preparation 6,400
$14,900
GROUP 2 PROJECTS
Woodward-Clyde Consultants
Project Management
50,500
1,750
1,500
600
1,000
8, 1 00
$63,450
Drafting
Alternative Sewer Route Evaluation
Site Clearing
Survey
GROUP 3 PROJECTS
Project Management/Staff Support
2,000
$113,350
11 ,700
$101,650
TOTAL
Less Remaining Authorization
NET AUTHORIZATION
ATTACHMENT 3
STORM DAMAGE PROJECTS
PROJECT BOARD ACTIONS
Board
Meeting
Action
6/16/83
Authorize funds for design of Group 1 and 2
Proj ects
7/21/83
Award construction contract for first set
of Group 1 Projects
Authorize funds for final design of Group 2
Projects
8/4/83
Award construction contract for second set of
Group 1 Projects
8/18/83
9/15/83
Award construction contract for third set of
Group 1 Projects
Award construction contracts for Group 2
Projects
9/30/83
Award construction contracts for Group 2
Projects