HomeMy WebLinkAboutAGENDA BACKUP 07-07-83
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
NO. IV. Consent Cal.
5 7 7 83
DATE
June 27, 1983
SUBJECT
CONF I RM "AMENDED ASSESSMENT DIAGRAM II AND AUTHOR I ZE RECORD I NG
OF SAID DIAGRAM, L.I.D. 54-3, ORINDA AREA
TYPE OF ACTION
APPORTIONMENT OF L.I.D.
BONDS
Jay S. McCoy
INITIATING DEPT./DIV.
Construction & Services Division
SUBMITTED BY
ISSUE: Assessors Parcels 264-030-002, -003, and 264-040-001 have been split into
four parcels by Licensed Surveyors Map (71 L.S.M. 48). The County Auditor-Controller's
Office has requested this District to apportion the Local Improvement District (L.I.D.)
bonds which are outstanding on these parcels of land.
BACKGROUND: The above survey map (71 L.S.M. 48) was recorded on December 8, 1982.
Subsequently, the County Assessor spl it the parcels into the newly created parcels.
The L.I.D. bonds must be apportioned by the District before the County Auditor can
prepare a tax bill for each new parcel.
RECOMMENDATION: Assessment Diagrams to be amended as follows:
AMENDED APPORTIONED ASSESSORS
ASSESSMENT NO. AMOUNT ASSESSMENT NO. AMOUNT PCL. NO.
54-3-3-1 $ 7,580.00 54-3-3-3 $6,540.00 264-040-006
54-3-3-2 4,830.00 54-3-3-4 6,372.50 264-040-007
54-3-4-1 10,330.00 54-3-3-5 4,997.50 264-040-008
54-3-3-6 4,830.00 264-040-009
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1112
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 23, 1983
SUBJECT
ESTABLISH AUGUST 4, 1983, AS THE DATE FOR A HEARING ON
ANNEXATION 83 AS AMENDED BY THE LOCAL AGENCY FORMATION
COMMISSION
TYPE OF ACTION
ESTABLISH DATE OF
HEARING
SUBMITTED BY
Denn i s Ha 11
INITIATING DEPT.!DIV.
Construction and Services Division
ISSUE: The L.A.F.C. has amended the territories to be included within several
of the parcels which are a part of the above-referenced District annexation. A
hearing must be held before this District can order the annexation of these
parcels as amended.
BACKGROUND: The above-referenced annexation was sent to L.A.F.C. as required for
the formal annexation process. L.A.F.C. has amended the boundaries of several
of the parcels submitted for its approval. The amended parcels are designated as
D.A. 83, Parcels B, C, E, F, G, and H. All affected property owners must be
notified 15 days prior to the public hearing.
RECOMMENDATION: Approve establishing a hearing date of August 4, 1982, for the
annexation of the above-referenced territories as amended by L.A.F.C.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
INITIATING DEPT.!DIV.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. IV. Consent Ca 1.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
June 30, 1983
TYPE OF ACTION
AUTHORIZE NEW SUBCONTRACTOR FOR GENERAL CONVEYOR,
INC. FOR INCINERATOR ACCESS WORK
AUTHORIZE SUBCONTRACTOR
SUBMITTED BY
Steve McDonald
INITIATING DEPT./DIV.
Engineering Division
ISSUE: Subcontracting any portion of a public work in excess of one-half
of 1 percent of the prime contractor1s total bid, in which the subcontractor
was not named in the original bid, requires a public record of the awarding
authority.
BACKGROUND: On June 16, 1983, the Board awarded the construction contract
for the Incinerator Stairways and platforms to General Conveyor, Inc. (GCI),
in the sum of $165,900. The contract was executed June 20, 1983. Included
in this contract are firm completion dates for various work stages and a
liquidated damages provision.
Subsequently, GCI has requested that the District authorize their use of a
subcontractor, San Lorenzo Manufacturing Co., for the installation of the
aluminum handrail (Attachment 1). This will allow GCI to concentrate its
resources on the installation of the stairs and platforms, and assist in
meeting the critical timing of the work. The engineers cost estimate for
the handrail installation is approximately $6,000.
Staff concurs that the timing of the access construction is critical in
meeting a September 1, 1983 incinerator startup date.
RECOMMENDATION: Authorize the addition of San Lorenzo Manufacturing Co.
as a new subcontractor for the handrail installation to the June 20, 1983
contract with General Conveyor, Inc.
INITIATING DEPT./DIV.
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REVIEWED AND RECOMMENDED FOR BOARD A I
ATTACHMENT 1
ENGINEERS AND CONTRACTORS
2140 NORTH BROADWAY. P.O. BOX 5759 . WALNUT CREEK, CALIFORNIA 94596.1759 . (415) 934-9121
. .
June 27, 1983
Central Contra Costa Sanitation District
Engineering Division
5019 Imhoff Place
Martinez, CA 94553
Attention: Mr. Steve McDonald
Project Engineer
Subject: Spiral Stairs and Waste Heat Boiler Access
GCI Job No. 3036
Gentlemen:
Due to the urgency of this job, we would like to add the name
of San Lorenzo Manufacturing Co. Inc. as subcontractor for the
aluminum handrail. By using this company as a subcontractor,
GCl will be able to concentrate its resources on the installa-
tion of the stairs and platforms and be more assured to make
or improve the required installation dates.
We appreciate your consideration of this change in our
contract.
;~ truly yours,
~ ;?&v-
Richard Rf/Brear
Executive Vice President
RRB/blm
cc: Mr. Munawar Husain
Contract Administrator
.
Costa San
BOARD OF DIRECTORS
District
NO.VI. Eng.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 28, 1983
SUBJECT
REQUEST $83,639 IN ADDITIONAL CAPITAL FUNDS FOR
OVEREXPENDED PROJECTS AS OF JUNE 30, 1983
TYPE OF ACTION
AUTHORIZE CAPITAL FUNDS
SUBMITTED BY
Jay S. McCoy
INITIATING DEPT./DIV.
Construction & Services Division
ISSUE: Capital projects which are overexpended as of June 30, 1983, require
supplemental funds to be authorized by the Board of Directors.
BACKGROUND:
to determine
A summary of
presented in
A review of capital projects as of June 30, 1983, has been performed
those projects for which expenditures exceed the funding authorization.
these projects which indicates the supplemental funds required is
the attachment to this position paper.
RECOMMENDATION: Authorize additional funds in the amount of $83,639 for the
overexpended capital projects identified in this position paper.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Ptli
Dechlorination Project
The District contracted with D. W. Young Construction Company for the
installation of Dechlorination Facility Improvements, District Project
3272. The original budget for the construction project was $302,500.
Because the contractor did not complete the work within the prescribed
time limits and because the project is grant funded, there has been a
large overrun in the District costs to oversee the construction. The
current deficit is $74,401. Since the project is in litigation, a
detailed cost accounting is not provided. The final project costs will
not be known until after the litigation is concluded. An authorization
of $74,401 is requested at this time to balance the project account as
of the end of the 1982-83 fiscal year.
Lincoln Avenue Storm Damage Repair Project
The contract for District Project 3636, Lincoln Avenue Storm Damage
Repairs, was awarded to Kenneth Barker Construction Company in August
of 1982. Because of various problems which arose during the first two
months of the project, the District negotiated a termination of the
contract with Kenneth Barker Construction Company. The remaining work
was completed by three separate contractors. A financial summary
fo 11 ows :
Description of Work
Cost
Contractor
Mountain Cascade
Kenneth Barker Constr Co
Mountain Cascade
DeVries Landscaping
Valley Slurry Seal
Emergency Repair
30-lnch Pipe Repair
Rip Rap, Piping
Yard Restoration
Repair of Carmel Court
$ 9,434
14,584
29,266
3,990
1 ,250
TOTAL CONSTRUCTION COST
$58,524
DISTRICT COSTS:
Design, Inspection, Admin-
istration, Maintenance
30,222
Excess Expenditures
$88,746
$80,000
$ 8,746
TOTAL PROJECT COST
Total Funds Authorized
After termination of Kenneth Barker Construction the Construction and
Services Division completed the project as expeditiously and inexpen-
sively as was practically possible, despite heavy rains durin construc-
tion.
It is requested that $8,746 be authorized to close out Projec 3636.
Improved Access for Orinda Crossroads Pump Station
District Project 3197, Orinda Crossroads Pump Station Access, was
establ ished for the purpose of improving vehicular access to the Pump
Station. During the design of the new access, it was learned that a
new commercial project was going to be built on the adjacent property
(Orinda Theater). It appears that the work included in the new
commercial project will improve Pump Station access even more than the
original District design. Therefore, Project 3197 can be' closed.
There is a small overrun 'shown below.
Total Project Costs
Total Funds Authorized
$ 5,492
5,000
Excess Expenditures
$
492
It is requested that $492 be authorized to close out Project 3197.
Summary
Project
Funds Requested
Total
$74,401
8,746
492
$83,639
Dechlorination
Lincoln Avenue
Crossroads Access
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. V 1. Eng.
~ 717m':!
.... I VIA: ROGER J. DOLAN
POSITION rAPER General Manager-Chief Engineer
DATE
SUBJECT
AUTHORIZE $100,500 IN SEWER CONSTRUCTION FUNDS FOR
ST AGE 5A-I TREATMENT PLANT PERMANENT RECORDS
PROGRAM FOR FISCAL YEAR 1982-83 AND 1983-84
July 1, 1983
TYPE OF ACTION
AUTHORIZE FUNDS
SUBMITTED BY
Joye Lynn Kurasaki
INITIATING DEPT.!DIV.
Engineering Division
ISSLE: Funds are required for the Stage 5A-I Treatment Plant Permanent Records Program for
fiscal years 1982-83 and 1983-84.
BACKGROUND: The District requires a set of durable, reproducible, as-built drawings which
depict the current treatment plant field conditions. These drawings are required by the Plant
Operations Department for operation and maintenance of the plant and also by District staff
and engineering consultants for designing capital improvement projects. Accurate drawings can
reduce future engineering costs associated with defining existing field conditions and minimize
the number of construction change orders due to variances with the existing field condition.
District staff has developed a program for completing a set of as-built drawings for the Stage
5A-I Project. This program will emphasize completion of the most widely-used drawings and
will require 4! man-years of staff effort. If one staff person devotes 65% of his time to this
work, the Stage 5A-I as-built drawings would be completed by fiscal year 1988-89. Modifica-
tions and improvements to the plant that have occurred during the last five years will also be
incorporated into the Stage 5A-I Permanent Records Program.
The District does not currently have a set of final as-built drawings since construction of the
Stage 5A-I Project was never completed and because of the subsequent litigation. A completed
set of as-built drawings or an acceptable program to complete the as-built drawings is required
for the District to receive final grant payment for the Stage 5A-I Project from the State Water
Resources Control Board (SWRCB). Staff is attempting to obtain State Water Resources
Control Board approval for the as-built program.
The Treatment Plant Permanent Records Program was initiated in fiscal year 1982-83. Sewer
Construction funds should be used to 'complete this effort because it is appropriately part of the
Stage 5A-I project. Staff proposes to request annual appropriations of sewer construction funds
until the Stage 5A-I Permanent Records Program is complete.
In 1982-83, District staff expended approximately $50,000. For fiscal year 1983-84, staff
estimates that a budget of $50,000 will be required (see Exhibit A for cost breakdown).
RECOMMENDATION: Authorize $100,500 in Sewer Construction funds for the Stage 5A-I
Treatment Plant Permanent Records Program for fiscal year 1982-83 and 1983-84.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Sanitary District
BOARD OF DIRECTORS
NO. ng.
3 7/7/83
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
July 1, 1983
SUBJECT AUTHORIZE GENERAL MANAGER-CHIEF nlGINEER TO EXECUTE
AN AGREEt~ENT WITH ENVIRONMENTAL RESEARCH GROUP, INC. FOR
INCINERATOR EMISSION TESTING
TYPE OF ACTION
AUTHORIZE AGREEMENT
EXECUTION
SUBMITTED BY
Steve McDonald
INITIATING DEPT./DIV.
Engineering Division
ISSUE: Funds for incinerator emission testing were included in the
original Incinerator Repairs and Modifications Project authorization.
The project will reach the point by August 1, 1983 where an agreement
for incinerator emission testing is required.
BACKGROUND: A key objective of the startup and test of the Incinerator
System is to determine the performance of the air pollution control
equipment. The incinerator testing program is designed to measure
and characterize gas and liquid input and output process streams at each
stage of abatement, to determine performance efficiencies, and to
establish optimum operating conditions.
Requests for Proposals were mailed to three testing laboratories on
May 6, 1983, and two proposals were received on May 20, 1983. The
Environmental Research Group, Inc. proposal of $48,193 was evaluated
to be the lowest price for the anticipated scope of work. Environmental
Research Broup appears to be technically qualified.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute
an Agreement with Environmental Research Group, Inc., for Incinerator
Emission Testing.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. v. ng.
4 7!7 /83
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 29, 1983
SUBJECT ACCEPT THE CONTRACT FOR THE NEW OFFICE BUILDING
(PROJECT 3000) AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
TYPE OF ACTION
ACCEPT CONTRACT WORK
Jay S. McCoy
INITIATING DEPT./DIV.
Construction & Services Division
SUBMITTED BY
ISSUE: The new office building contract is ready for acceptance.
BACKGROUND: W. A. Thomas Company started work on the project in July 1981. The
west wing offices were occupied in April 1982. The new meeting room was first
used in May 1983. The new office building was occupied in January 1983. Outstanding
items of work have been completed, and it is appropriate to accept the project.
RECOMMENDATION: Accept the contract for the new office building (Project No. 3000)
and authorize the filing of the Notice of Completion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Cent
~ Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VI. Eng.
5
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT AUTHORIZE $85,400 IN SEWER CONSTRUCTION FUNDS FOR
TREATMENT PLANT DEWATERING CENTRIFUGE MODIFICATIONS
TYPE OF ACTION
Authorize Funds
SUBMITTED BY INITIATING DEPT./DIV.
Charles W. Batts, PH. 0 erations De t. M Plant 0 erations
ISSUE: The treatment plant dewatering process can be significantly improved
through manufacturer's recommended modifications to existing vertical centrifuges.
BACKGROUND: In reviewing the District's need for future dewatering of sludge,
one of the alternatives considered was the continued use of the existing
process units, Sharples P-6800 vertical centrifuges. At present there are
several major problems with both the performance and reliability of these
units; this fact has been brought to the attention of the equipment manufacturer.
A manufacturer's field engineer visited the treatment plant during the week of
March 14, 1983, and made several recommendations to correct deficiencies and
improve performance of these centrifuges, one of which was the modification of
the unit's polymer feed system and bowl/scroll assembly. The potential
savings of retaining the District's existing dewatering system warrant that
the modifications, as outlined by the manufacturer Sharples Stokes/Penwalt, and
testing of one centrifuge be completed to determine the extent of the ~.
improvements.
One of our dewatering centrifuges is currently not in operation and has been
sent back to the manufacturer for the recommended conversion which includes:
flush feed nozzles, installation of wear tiles, axial flow ports, balancing,
and other required repairs. Modification to the unit's back-drive control
will be made at the plant site with vendor-supplied parts. The total cost
of this work is $85,400. This project should extend and improve the useful
life of this equipment and qualifies as a capital improvement. It should
be paid for through sewer construction funds.
RECOMMENDATION: Authorize the expenditure of $85,400 in sewer construction
funds for treatment plant dewatering centrifuge modifications.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
MODIFICATION OF SHARPLES
P-6800 CENTRIFUGE
Matched Bearings $ 3,800
Til ing and Balancing 53...000
Quasi Axial Conversion 7...200
Back-Drive Modifications 10...000
Pulley Replacement 2...000
District Labor 4...000
Miscellaneous Material 2...000
Freight 3,400
Total
$ 85,400
I
BOARD OF DIRECTORS
NO.
lnance
7/7/83
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 28, 1983
SUBJECT TYPE OF ACTION
APPOINTMENT OF INDEPENDENT AUDITORS APPOINT AUDITORS
SUBMITTED BY INITIATING DEPT./DIV.
Walter Funasaki Administrative Dept.
ISSUE: The Board of Directors' practice of rotating the District's
auditor after four or five successive annual audits requires that
an independent public accounting firm be appointed to perform the
examination of the District's financial statements for the fiscal
year ended June 30, 1983.
BACKGROUND: Laventho1 & Horwath has served as the District's auditors
for the four fiscal years 1979 through 1982. In the interest of in-
suring objectivity and a new perspective, the Board authorized issuing
a request for proposal to select a successor public accounting firm.
A request for proposal was sent to the following public accounting
firms:
Hood and Strong
101 California Street, Suite 1500
San Francisco, California
Main Hurdman
Two Embarcadero Center, Suite 2500
San Francisco, California
Seidman & Seidman
851 Traeger Avenue
San Bruno, California
Fox & Company
1746 Broadway
Oakland, California
The four responses to the request for proposal were independently
ranked by the selection committee composed of Board 'Members, P. Boneystee1e,
A. Stanley, and P. Morsen and W. Funasak~. Cl ient references
were contacted by District staff for the two highest ranked firms of
Hood and Strong and Main Hurdman. Representatives of these firms
were interviewed by the selection committee on June 24, 1983. After
considering the results of the interview, the response to the request
for proposal and reference checks, the firm of Hood and Strong was
REVIEWED AND RECOMMENDED FOR BOARD ACTION
2
selected by the committee for recommendation to the full Board of
Directors.
RECOMMENDATION: The selection committee recommends Hood and Strong,
Certified Public Accountants, be appointed the Districtls auditors
for the fiscal year ended June 30, 1983, and thereafter for four or
five successive annual examinations, unless changed by direction of
the Board of Directors.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
San
BOARD OF DIRECTORS
District
N~ VII.Bydget. & f~~~nce
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 29,1983
SUBJECT
TYPE OF ACTION
ADOPT 1983-1984 PERSONNEL, EQUIPMENT, AND OPERATIONS
AND MAINTENANCE BUDGETS
BUDGET ADOPTION
SUBMITTED BY
Walter N. Funasaki, Finance Officer
INITIATING DEPT./DIV.
Administrative Department
ISSUE: The 1983-1984 Personnel, Equipment, and Operations and Maintenance Budgets
are submitted for Board adoption.
BACKGROUND: The 1983-1984 Operations and Maintenance Budget was approved by the
Board of Directors on June 16, 1983. The 1983-1984 Equipment and Personnel Budgets
were approved at the May 5, 1983 and June 2, 1983 Board Meetings, respectively.
The 1983-1984 Operations and Maintenance Budget includes the effect of
capitalizing administrative and general overhead expenses as a part of District
force account labor charges for capital projects.
The attached Board resolution adopting the 1983-1984 budgets includes a prOVISion
for incrementing the authorized expenditure amount of existing capital projects as of
July 1, 1983 for capital ized overhead.
RECOMMENDATION: The 1983-1984 Personnel, Equipment, and Operations and Maintenance
Budgets should be adopted.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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