HomeMy WebLinkAboutAGENDA BACKUP 07-21-83
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BOARD OF DIRECTORS
NO'IV. Consent Cal.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
July 13, 1983
SUBJECT
TYPE OF ACTION
AUTHORIZATION FOR P.A. 83-11 (SAN RAMON) TO BE INCLUDED
IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT
Accept for Processing
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.!DIV.
Construction & Services Division
Parcel
No.
Area
Owner
Address
Parcel No. & Acreage
Remarks
Lead
Agency
83-11
San Ramon
Michael Conkl in
18884 Boll inger Canyon Rd.
San Ramon, CA 94583
208-240-031 2.17 Ac.
Owner plans to build
a two-story office
building. The County
has amended its
general plan to
permit this use.
Contra
Costa
County
RECOMMENDATION: Authorize P.A. 83-11 to be included in a future formal
annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.!DIV.
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PROPOSED ANNEXATION
RA. 81-//
((sD
Cent
BOARD OF DIRECTORS
NO. m.
7/21/83
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 30, 1983
SUBJECT
CONSIDER INSURANCE PROPOSALS FROM DISTRICT BROKERS
FOR POLICY YEARS BEGINNING JULY 1, 1983
TYPE OF ACTION
CONSIDER INSURANCE
PROPOSALS
SUBMITTED BY
Walter N. Funasaki
INITIATING DEPT./DIV.
Administrative Department
ISSUE: The District's Risk Management Program should be reviewed for coverage and
self-retention limits for policy years beginning July 1, 1983.
BACKGROUND: The District's major property and general liability coverages which
were written on a three-year rate guarantee basis will be due for renewal or placement as
of July 1, 1983; other District coverages are written on an annual basis to coincide with
the District's fiscal year beginning July 1. It is considered appropriate that a review of
the District's Risk Management Program be completed at this time to determine the lines
of insurance and the coverage and self-retention limits which should be maintained for the
next three years.
Presently, the District's insurance coverages are placed through two brokers: Schroder
Insurance Agency provides general liability, boiler and machinery, public officials'
liability, and employee blanket bond coverages; Kaine and McAuliffe is the broker for the
property insurance coverages. Both brokers were given the opportunity to submit proposals
for the District's entire risk management requirements. These proposals are summarized
in a comparative format with the present coverages on Attachment A.
The selection of_ the proposals which are considered to meet the District's risk
management requirements may lead to the continuation of the dual broker arrangement,
or may result in the appointment of a single broker.
District staff's evaluation of the brokers' proposals, and recommendations for revisions to
coverages and limits are made in the following sections by lines of insurance.
Property: Schroder Insurance Agency has quoted an all-risk coverage for a blanket
property limit of $123 million, $500,000 extra expense coverage and a self-retained
limit of $25,000. Earthquake and flood coverage of $25 million for real and personal
property with a $1 million self-retention is proposed. The annual premium quoted is
$80,500.
Kaine and McAuliffe, the present broker for this coverage, proposed all-risk
coverage on a maximum foreseeable loss basis of $25 million for real and personal
property, $500,000 extra expense coverage and a self-retained limit of $25,000.
Earthquake and flood is provided with a $25 million coverage limit and rentention of
$750,000 for earthquake and $250,000 for flood. The annual premium quoted is
$70,000. Additional fire only coverage of $25 million can be obtained for
approximately $8,500.
REVIEWED AND RECOMMENDED "'OR BOARD ACTION
WNF
'7d~
Staff Assessment: Both proposals include replacement cost coverage, an
agreed amount clause, and guaranteed three-year rates. While the $123
million blanket coverage amount in Schroder's proposal may seem significantly
more advantageous than the $25 million proposed by Kaine and McAuliffe, its
advantage is realized only if a loss exceeds the $25 million maximum
foreseeable loss proposed by Kaine and McAuliffe; its impact on the premium
quoted is not significant as underwriters have used a maximum foreseeable
loss concept in developing the premium.
It would be appropriate to consider obtaining earthquake and flood coverage
for underground sewer lines, particularly in the current favorable insurance
market. If earthquake and flood coverage were extended to underground lines,
the premiums for Schroder and Kaine and McAuliffe would be increased to
$92,000 and $88,000, respectively.
Recommendation: As Schroder's proposal, which is quoted at a higher
premium is not regarded as more advantageous to the District, the present
Kaine and McAuliffe policy with the new coverage amounts and limits should
be obtained.
Liability: Schroder, the present broker for this coverage, has quoted an increase in
coverage from $11 million to $25 million, with a decreased retention from $50,000
per occurrence/$100,000 aggregate to $25,000 per occurrence/$50,000 aggregate for
the same $79,325 premium paid last year.
Kaine and McAuliffe's proposal is for $25 million of coverage with a $25,000 per
occurrence/$100,000 aggregate retention for an annual premium of $68,530. The
policy is a "Public Entity Form" which is broadly written and contains few
exclusions.
Staff Assessment: The Kaine and McAuliffe policy is superior to the policy
form, presently in force, being proposed by Schroder because it is broadly
written and contains few exclusions. Additionally, the premium is believed to
be significantly lower, even after consideration is given to the higher
aggregate retention in Kaine and McAuliffe's proposal.
Recommendation: Kaine and McAuliffe's proposal for comprehensive liability
coverage for a quoted premium of $68,530 is recommended.
Boiler and Machinery: The present coverage obtained through Schroder provides $2
million coverage and $5,000 expediting expenses with a $5,000 retention for an
annual premium of $9,456. Due to a favorable insurance market and the present
carrier's interest in retaining the coverage, Schroder is able to obtain increased
coverages of $5 million and $25,000 expediting expenses with a $5,000 retention for
an annual premium of $7,020.
Kaine and McAuliffe proposes coverage of $5 million with .$25,000 expediting
expenses and a $5,000 retention for an annual premium of $9,120.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
Staff Assessment: The specialized nature of this coverage has produced
generally standardized policy terms; therefore, selection should be made on
the basis of the proposed premium.
Recommendation: Schroder's proposal for boiler and machinery coverage for
an annual premium of $7,020 is recommended.
Public Officials' Liability: The present coverage of $1 million with a $10,000
retention provided by International Surplus Lines was obtained through Schroder for
an annual premium of $7,650; the same premium is obtainable for the same coverage
in the new year. If coverage were increased to $5 million with no retention, this
carrier's premium would increase to $10,575. Alternatively, Schroder has proposed
obtaining $5 million of coverage with a $2,500 retention for an annual premium of
$6,540 from Lloyds of London.
Kaine and McAuliffe proposes a public officials' liability coverage limit of $1 million
with a $100 retention for Board Members and a $5,000 retention for District
employees for an annual premium of $5,975; losses in excess of $1 million would be
provided by the general liability policy proposed by Kaine and McAuliffe up to its
$25 million coverage limit without additional premium.
Staff Assessment: The public officials' liability coverage limit should be
increased to higher levels commensurate with present-day risks. The $6,540
premium proposed by Schroder for $5 million of coverage with a $2,500
retention is considered reasonable. However, the additional $24 million of
coverage which is included under the general liability policy proposed by Kaine
and McAuliffe at no additional cost makes it unnecessary, under this broker's
proposal, to increase the present coverage of $1 million. The Board should
reaffirm its policy of reimbursing any covered individual for the retention
amount in the event of a compensable claim under this coverage.
Recommendation: Coverage of $1 million with a $100 retention for the Board
of Directors and a $5,000 retention for District employees should be obtained
through Kaine and McAuliffe for an annual premium of $5,975, with additional
coverage of $24 million provided under the general liability policy
recommended in a preceding section.
Employee Blanket Bond: The present coverage of $1 million with a $100,000
retention was obtained through Schroder for an annual premium of $475. The policy
is a three-year policy which will expire July 1, 1985.
Recommendation: As this three-year policy expires in 1985, the present
Employee Blanket Bond coverage should be continued to expiration.
Pollution Liability Insurance: Non-sudden or gradual pollution caused by discharge
of vapor, fumes, toxic chemicals, liquids or gases, and waste materials are not
covered by general liability policies, but are available in specialized liability
policies. Present regulations require owners or operators of hazardous waste
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV. GEN. MGR.lCHIEF ENG.
facilities to maintain non-sudden pollution liability coverage. District staff will
review the advisability of obtaining this coverage and, if considered appropriate,
premium quotations will be obtained and a recommendation will be made to the
Board at a later date.
RECOMMENDATIONS: The following recommendations are made based upon evaluation
of the brokers' proposals for the Risk Management Program:
o Property insurance coverage should be placed through Kaine and McAuliffe for
the proposed increased coverage and self-retention limits for an annual
premium of $70,000.
o Liability insurance coverage should be placed through Kaine and McAuliffe for
the proposed increased coverage and self-retention limits for an annual
premium of $68,530.
o Boiler and machinery coverage should be placed through Schroder Insurance
Agency for an annual premium of $7,020.
o Public officials' liability coverage should be placed through Kaine and
McAuliffe for the recommended coverage limit of $1 million for an annual
premium of $5,975 with coordination of coverage with the liability insurance
policy to provide coverage to $25 million.
The Board should reaffirm its policy for reimbursement of the retention to any
covered individual in the event of a compensable claim.
o Employee Blanket Bond coverage should be carried through expiration in July
1985 by Schroder Insurance Agency.
REVIEWED AND RECOMMENDED FOR 80ARD ACTION
INITIATING OEPT./OIV,
GEN. MGR./CHIEF ENG.
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Cerr~raB Contra Costa Sanitary Dis't~'ac.t
BOARD OF DIRECTORS
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
NO. VI. Wat. Pol. Contr 1
P 1. 7 21 83
DATE
July 14, 1983
SUBJECT
TYPE OF ACTION
AUTHOR I ZAT I ON OF $65,000 IN SEWER CONSTRUCTI ON FUNDS
FOR RELOCATION OF THE GRIT SYSTEM
CAPITAL EXPENDITURE
SUBMITTED BY Will i am Brennan
INITIATING DEPT./DIV.
Plant Operations Dept./Operations Div.
Issue: The existing treatment plant grit dewatering system pumps grit
to the Sol ids Conditioning Building and drops the dewatered grit into an
ash hopper. These hoppers will be required for ash storage during
furnace testing and operation, and the grit dewatering system should be
relocated at this time.
Background: The grit system has been an operational and maintenance
problem because of the distance and 1 ift required to bring the grit from
the preaeration tanks to the third floor of the Sol ids Conditioning
Building. It has been estimated that the maintenance cost for
unplugging these 1 ines runs over $S,OOO/year. Other typical problems
are pump wear and inadequate capacity. This project was part of the
Table 8 items in the 1 itigation settlement and is not el igible for grant
funding. The main justification for this project, aside from improved
process performance, is energy conservation; reduced pumping cost is
estimated to be $lS,OOO/year at current electrical rates.
The planned schedule of this project would provide an operating system
by the furnace testing timeframe. The possibility of,mixing relatively
wet grit with dry ash could cause problems with unloading the ash
hopper; therefore, the project should be completed in the near future to
avoid any additional cost to the furnace project.
It appears that the most expeditious way to meet this timeframe is to
have the Plant Operations Department build a grit facility using Plant
Maintenance Division forces and outside contactors as necessary. This
facility will consist of a concrete driveway suitable for a drop box and
an elevated platform upon which one of the existing hydrogritter units
will be mounted. As much as possible, existing materials and equipment
will be used. It will be located at the southeast corner of the
preaeration/primary sedimentation tanks adjacent to odor control unit
No.2.
A second unit will be built next to this one as a second phase of this
project. The purpose of this second unit will be to handle the large
volumes of grit which are carried into the plant during wet weather
flows and will provide backup to the initial unit. This additional unit
will require a subsequent authorization by the Board of Directors.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
/11 f {J
WEB
CWB
The cost of building the first platfonm and installing the associated
equipment, piping, and electrical is estimated to be $65,000.
Recommendation: Authorize $65,000 in sewer construction funds to
relocate the grit system.
REVIEWED AND RECOMMENDED FOR SOARD ACTION
INITIATING DEPT./DIV,
GEN. MGR./CHIEF ENG.