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Home My WebLink AboutAGENDA BACKUP 09-20-84 <CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 1 WARDS 9/20/84 POSITION PAPER DATE September 12, 1984 TYPE OF ACTION AUTHORIZATION FOR SEWER PURCHASE ORDER FOR PROCESS AIR CONDITION CONSTRUCTION FUNDS $21,025 OF SEWER CONSTRUCTION FUNDS AND AWARD PURCHASE VIA: ROGER J. DOLAN General Manager-Chief Eng'neer SUBJECT AUTHORIZATION TO AWARD ING UNIT AND AUTHORIZE SUBMITTED BY Ken Laverty, Purchasing & Materials Officer John Larson, Engineering Division Manager INITIATING DEPT./DIV. Administrative/Purchasing Engineering ISSUE: A process air conditioning unit and air-cooled condenser for the Treatment Plant Computer Room is required. Staff work has been completed, and we hereby recommend to the Board that the purchase be approved. BACKGROUND: Serious deficiencies exist in the present computer room air conditioning arrangment. A new unit will provide reliable temperature and humidity control required by the computer hardware. Engineering has provided the project design work and technical specifications. Initial funding of $5,000 was authorized by the General Manager-Chief Engineer on April 25, 1984 and this authorization amount is included in the $21,025 fund request from the Board. The Request for Bid was publicly advertised on August 16 and 22, 1984; bids were publicly opened on August 31, 1984. Three bids were received as follows: Engineered Data Environments, Inc. Computer Air/Power Systems, Inc. Power/Environment Solutions $13,104.83 13,552.13 15,803.76 A technical and commercial evaluation was conducted by the Engineering Division and Purchasing (see Attachment 1) which shows that Engineered Data Environments, Inc. is the lowest responsible bidder. The technical evaluation revealed that Computer Air/Power Systems, Inc. and Power/Environment Solutions took exceptions to the specifications. The nonresponsiveness and exceptions were not used as critical factors in the bid evaluation because Engineered Data Environments, Inc. met all technical and commercial requirements and was also lowest Bidder. RECOMMENDATION: Authorize an award of a purchase order to Engineered Data Environments, Inc. for a process air conditioning unit and air-cooled condenser for the Treatment Plant Computer Room for a total cost of $13,104.83. Authorize $21,025 in Sewer Construction funds to complete the project design and purchase of the equipment. REVIEWED AND RECOMMENDED FOR BOARD ACTION JL PM .J~ - .~I~I~ I I I 1':::1 I . . ....1;;;..' I. ."'. '-1_1 ""_1 o ::z ~ ::z UJ ~ ::J: U <( ~ ~ \. r, k] ~' ~ , '. :<u .. - all: .. ... .. ... Z !.! ~ll: ... ...... -<u .. - o ll: ..... ~ ..'" -u ~ f :s \.0 I~ VI . Gl i > :E e 0 ~ 0 ...... ~ ... z t; j! !.l i ... .~ 011: co ~ .- x ..... e .ro e '" > ..: Lt'\ 0 U ::l e ~ UJ 0 -0 ... -0 ";: I/) 0: .Q) Q) Q) .- ~ ..... -0 ... 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I/) <C<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 2 9/20/84 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SEPTEMBER 14, 1984 SUBJECT TYPE OF ACTION AWARD OF CONTRACT FOR DISTRICT SEWERING PROJECT NO. 3977 AND AUTHORIZE $111,079.93 FROM SEWER CONSTRUCTION FUNDS AWARD CONTRACT AND AUTHORIZE FUNDS JAY McCOY INITIATING DEPT./DIV. ENG1~EERING DEPT./CONSTRUCTION DIVISION SUBMITTED BY ISSUE: It is necessary for the Board to award a contract for the construction of District Sewering Project No. 3977. BACKGROUND: During the last two winter rainy seasons, manhole overflows have occurred at three separate sites: Cameo Drive, Danville; Castle Hill Road, Walnut Creek; and Vessing Road, Pleasant Hill. Existing sewers at these sites have structural deficiencies which restrict their capacity. After Collection System Operations advised Engineering of the problems, design work was started on the corrective work which will alleviate the overflow conditions in the existing sewer mains. The work proposed on Cameo Drive includes the paralleling of 600 feet of existing pipe with new 10-inch diameter pipe. The work proposed for Castle Hill Road includes the removal and replacement of existing pipe to correct poor alignments in the configuration of the sewer system. The work proposed for Vessing Road includes the paralleling of 300 feet of existing pipe. Specifications and construction drawings for the work were completed, and advertisements inviting submission of sealed bids were placed in the newspapers starting August 27, 1984. On September 10, 1984, bids were received and opened. A summary of the bids is attached. The apparent low bid in the amount of $61,250, was submitted by Band P Engineered Excavating, Inc. Since there was a $14,000 difference between this bid and the second low bidder, staff reviewed the apparent low bid with Band P in detail. It was determined that Band P made an error in compiling their bid. They did not include any costs for backfilling the trench with 100 percent imported material. Band P has submitted a letter citing the mistake and requested the District to relieve them from their bid (copy attached). Staff agrees that the relief from the bid is appropriate and recommends that the Board release Band P from all obligations they may have for the proposed project. Staff contacted the second lowest bidder, Jardin Pipeline, to bring to their attention the error in the apparent low bid. Jardin has done work for this District before and has performed satisfactorily. Staff has determined that Jardin Pipeline is the lowest responsive and responsible bidder in an amount of $75,978 and recommends that the contract be awarded to that firm. j2fJB , JMc RAB POSITION PAPER PAGE 2 A post bid preconstruction cost estimate is attached. An authorization of $111,079.93 is needed to fund the project including contract construction and construction management. Project 3977 was originally three separate projects, and a General Manager-Chief Engineer (GMCE) authorization of $5,000 was established for each of the three original projects. During the design, these three projects were combined into one for bidding purposes, with a total authorization of $15,000. It is necessary for the Board to affirm the original General Manager-Chief Engineer authorizations as a part of this action. RECOMMENDATION: 1. Release Band P Engineered Excavating, Inc. from all obligations they may have for Project 3977. 2. Award the contract for construction of Project 3977 to Jardin Pipeline, Inc. per their bid received on September 10, 1984. 3. Authorize $111,079.93 in sewer construction funds for contract construction, construction management incidentals, and contingencies. 4. Affirm the General Manager-Chief Engineer authorizations of $15,000. PROJECT NO. Centr'.---' Contra Costa Sar lL'ary District .UMMAAV OF .'D. SEWER OVERFLOW 3977 9-10-84 DATE ENGR. EST. $ 75,000 /l: LOCATION CAMEO DR., VESSING RD., & CASTLE HILL RD. W .'DDER (Name, telephone & address) .ID PRICE ~ B&P Engrd./Excavating (415 ) 886-2525 $ 1 11567 Crow Canyon Castro Valley, CA 94546 61 ,250 Road, ~ Jardin Pipeline (415) 581-6946 $ 2 2774 Jeffery Ct. , Castro Valley, CA 94546 7S,<37? . Rota-Rooter (415 ) 939-3100 $ 3 195 Mason Circle, Concord, CA 94520 78,578.<35 Mountain Cascade, Inc. ( 415 ) 837-1101 $ 4 P . O. Box 11 6 , San Ramon, CA 84,512 ......- Ray Aguiar ( 415 ) 827-2320 $ i 89,644 I 5 P.O. Box 27455, Concord, CA 94583 - Peter Cole Jensen ( 415 ) 837-7600 $ 6 P.O. Box 1008, Danville, CA 94526 152,206 - ( ) $ ( ) $ - ( ) $ ~ ( ) $ ( ) $ ( ) $ PREPARED BY _._...____._______.._....... DJ'lTE ~F'FT ",,., OF _..__....____ ENGINEERED EXCA."V.A.TING INC. A General Engineering Contractor California License No. A 423 552 11567 Crow Canyon Road Castro Valley, California 94546 (415) 886-2525 Mailing Address: P.O. Box 629 San Ramon, CA 94583-0629 00 rn @rnnWrnlID September 13, 1984 SEP 14 1984 CENTRAL mNTRA mSTA SANITARY DISTRICI' 5019 I:'-lliOFF PLACE ~1ARTINEZ r c:;AL,;LH'()RNIA 94553 CENTRAL CONTRA COSTA SANITARY DISTRICl CONSTRUCTION DIVISION ~ ~; Sewer Facilities ire refE;renced project B & P Engineered sorreerror$. The Sanitary Districts spec-' d trendh section, or if City Public Works than th ~dard specifications the City It the Sanitary Districts spec- . ,the individual Public Work h time we found a dis- $5,700.00, and an addition In Inc. is Deficient Sanitary Relief of bid. sideration, B .& l? Eng' ",.E){cavating, from @l.~~"No. 3977, ties,in cewlth section 1.2n Ladies and Gentlemen of the Board we thank you in advance for your consideration, and anticipated cooperation in this rratter. Respectfully Sul:mitted, David E. Bianchini Vice President DEB/rrrw ITEM 1. 2. POST BID - PRECONSTRUCTION ESTIMATE OF COSTS FOR DISTRICT SEWERING PROJECT 3977 DESCRIPTION Construction Contract (As Bid) Estimated Construction Contin- gencies (12%) 3. Estimated Construction Incidentals to Project Completion 4. 5. 6. 7. 8. Survey Inspection Contract Administration Total Estimated Construction Incidentals Total Estimate Required to Complete Project Pre-Bid Expenditures Total Preconstruction Incidentals (as of 9-10-84) Total Estimated Project Cost (Items 4 & 6) Total funds Required to Fund the Project ITEM AMOUNT $ 1,300.00 4,600.00 1,400.00 $ 7,300.00 $18,684.57 TOTAL $75,978.00 % CONST. CONTRACT 9,117.36 $85,095.36 100.00% $ 7,300.00 $92,395.36 8.58% 108.58% $18,684.57 21.96% $111,079.93 130.54% $111,079.93 District BOARD OF DIRECTORS N~V. CONSENT CALENDAR 3 9 20 84 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECTAUTHORIZATION FOR P.A. 84-19 (DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT SEPTEMBER 10, 1984 TYPE OF ACTION ACCEPT FOR PROCESSING SUBMITTED BY DENNIS HALL INITIATING DEPT./DIV. ENGINEERING DEPT. CONSTRUCTION DIVISION Parcel No. Area Owner Address Parcel No. & Acreage Remarks Lead Agency 84-19 Danvi lIe Allan R. Boles, et ux 749 El Pintado Danville, CA 94526 197-162-012 & -014 (1.30 Ac & 0.93 Ac) Two adjoining parcels of land. One parcel is unimproved. Owner desires to connect improvements on the other parcel to the public sewer. District to prepa re IINot i ce of Exemption.11 CCCSD RECOMMENDATION: Authorize P.A. 84-18 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION JMc RAB INITIATING DEPT./DIV. 6 DH (11 f!fP CAMENSO~ 31581.C to 1~1O AC PROPOSED ANNEXATION -l?A. 84 -Ig 1. Contra Costa Sanitary Distr'ict BOARD OF DIRECTORS NO. v. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SEPTEMBER 10, 1984 SUBJECTEXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH DONALD KINGSBOROUGH, ET UX, JOB 3010 - ALAMO AREA TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUBMITTED BY DENNIS HALL INITIATING DEPT./DIV. ENGINEERING DEPT./CONSTRUCTION DIVISION ISSUE: The property owners desire to maintain in place a concrete pool deck which was erroneously constructed over a District easement. BACKGROUND: The encroachment was discovered by District staff early this year. Staff has determined that the improvements do not interfere with the present use of our sewer; however, if the need should arise, the agreement requires the property owner, at his expense, to remove the structure within 30 days of notice to do so. RECOMMENDATION: Approve and execute "Agreement" and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. DH JMc RAB RJD ~/o- / ~s .~ - '. . . . .....- -- - -....--.. VICIAlITY MAP REAL PROPERTY AGREEMENT JOB 3010-SUB 4955-LOT 6 ALAMO AREA <(<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS No.VI. ENGINEERING POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 14, 1984 TYPE OF ACTION S~t1fHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT AMENDMENT WITH JOHN CAROLLO ENGINEERS FOR INCINERATOR SYSTEM IMPROVEMENTS AUTHORIZE AGREEMENT SUBMITTED BY John Larson, Engineering Division Mana er ISSLE: Board authorization is required for the General Manager-Chief Engineer to execute a contract amendment with John Carollo Engineers. BAO<GRa.J\ID: Work is progressing on the Multiple Hearth Furnace Sludge Incineration System. The first incinerator will be started during October; however, work on various subsystems will commence through 1985. The subsystems that require significant work are: (1) emergency power system for the Solids Conditioning Building, (2) a blending system for the fuel gases (natural gas and landfill gas), (3) a boiler feedwater system for the waste heat boilers, and (4) incinerator control room modification. On April 19, 1984, the Board of Directors authorized an agreement with John Carollo Engineers (JCE) to provide professional engineering services associated with work on the incinerators. The scope of that agreement was to complete the preliminary engineering on the four subsystems listed above at a cost not to exceed $65,000. John Carollo Engineers has completed their initial scope of work and the District staff has negotiated a contract amendment which provides for final design, construction assistance, and acceptance testing on the four sub- systems. The work will be billed on an hourly basis with a cost ceiling of $190,000. The Engineer's estimate for the construction cost of this work is $1,150,000. This work is design intensi ve because of a high percentage of electrical and control effort and because all of the work interfaces with existing facilities. The final design and contracting approach that will be used to complete work on the control room envisions bidding the work on a unit price basis with limited detail on the drawings. The advantage of this approach would be to minimize duplication of work between the designer and the contractor and thereby reduce the overall cost of the work. There are several contractors who have the qualifications to work on this basis; however, the option has been retained in the John Carollo Engineers' scope of work to complete the plans and specifications for a conventional lump sum bid. Funds for this work will come from the Multiple Hearth Furnace Project budget previously authorized by the Board. RECOMMENDA TIOI\I: Authorize the General Manager-Chief Engineer to execute a contract amendment with John Carollo Engineers for professional engineering services in conjunction with the Incinerator Repairs and Modifications Project. No additional funds are requested as a part of this authorization. REVIEWED AND RECOMMENDED FOR BOARD ACTION JL RAB EPT./DIV. Iftfl cc<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS N~ VI. ENGINEERING 2 9/20/84 I VIA: ROGER J. DOLAN POSITION PAPER General Manager-Chief Engineer SUBJECT AUTHORIZE $86,600 IN SEWER CONSTRUCTION FUNDS'~eR STAFF WORK AND CONSULTANT FLOW MONITORING FOR WATERSHED STUDY PROGRAM DATE September 13, 1984 TYPE OF ACTION AUTHORIZE FUNDS SUBMITTED BY JAMES M. KELLY INITIATING DEPT./DIV. ENGINEERING DEPARTMENT/PLANNING DIVISION ISSUE: Additional funds must be authorized to enable the District staff to continue work on watershed studies. BACKGROUND: The District's sewer system is divided into 17 watershed areas; each watershed corresponds to a defined drainage basin. A detailed study should be conducted for each of these watersheds on a regular basis to ensure that the trunk sewer system is adequately sized to handle future flows and sufficient fees are being collected to finance necessary improvements. The last comprehensive District- wide watershed study was included in the Brown and Caldwell 1966 Project Report, although certain areas of watersheds have been the subject of more recent studies. A Consultant has been working with District staff to complete a study of three rapidly developing watersheds located in the District service area south of Walnut Creek. The final report will be received in mid-October and will be used to schedule District design efforts to correct pipe system deficiencies as well as provide the basis for developing the rationale for an appropriate watershed fee schedule. District staff efforts have now shifted to the completion of a detailed watershed study for the balance of the District service area. Collection of existing land use and trunk sewer data has almost been completed. Future land use data and other relevant information will be developed in the next few months. Dry weather flow data will be collected in the fall. All of this information will then be used by a consultant to conduct a watershed study encompassing the balance of the District service area. The total cost for this background data gathering effort is estimated to be $123,700; a listing of the major costs for this effort is presented in Attachment A. The costs presented in Attachment A are allocated to watersheds in Attachment B. In addition, Attachment B indicates funds remaining from previous Board Auth- orizations in each of the existing watershed accounts. The remaining funds reduce the total additional funds needed from $123,700 to $86,600. Funding will be requested this winter for the costs anticipated to conduct a wet weather flow study, to conduct a comprehensive watershed study and to prepare a final report outlining a detailed capital improvement program. RECOMMENDATION: Authorize a total of $86,600 in sewer construction funds to various watershed accounts for work required for the watershed study program. REVIEWED AND RECOMMENDED FOR BOARD ACTION ^ ~ rtrHI~ ENG. rv(VL-~ R,iD INITIATING DEPT./DIV. SM'<. ~fJ$ JMK RAB TASK ATTACHMENT A COSTS FOR DATA COLLECTION EFFORT FOR WATERSHED STUDY DISTRICT STAFF: A. B. C. D. Complete land use/pipe system mapping and miscellaneous future capacity studies. Provide field survey at critical or questionable trunk sewer locations. Correct District as-built records to incorporate current survey information. District Force account for Project Management and for preparing for both wet weather and watershed projects. SUB TOTAL OUTSIDE SERVICES: E. Conduct dry weather flow monitoring at 11 trunk sewer system locations. CONSULTANT: F. Monitor flow monitoring effort and prepare report recommending a District 1/1 monitoring program. TOTAL COST $56,200 12,600 6,900 16,000 $ 91,700 22,000 10,000 $123,700 ATTACHMENT B SUMMARY OF SUPPLEMENTAL FUNDS REQUIRED BY WATERSHED FOR WATERSHED STUDY FUNDS REMAINING TOTAL COST FROM PREVIOUS BOARD SUPPLEMENTAL WATERSHED FROM AUTHORIZATIONS FUNDS NO. ATTACHMENT A AS OF 7/31/84 REQUIRED 2 $ 3,670 $ 0 $ 3,670 3 5,070 ( 780) 5,850 8 3,670 6,511 0 10 10,680 ( 673) 11,353 11 4,280 ( 666) 4,946 13 10,680 0 10,680 15 3,180 ( 1,141) 4,321 22 7,280 0 7,280 23 9,220 7,582 1,638 24 8,260 1,111 7,149 27 8,420 ( 43) 8 ,463 29 4,920 0 4,920 33 17,290 508,709- 0 33S 0 5,562 0 34 500 0 500 35N 500 63,135 0 35S 2,000 33,123 0 43 18 , 160 15,074 3,086 44 5,920 ( 6,772) 12,692 TOTAL $123,700 $86,548 ~ $86 ,600 - AVAILABLE FUNDS PRIMARILY RESERVED FOR THE ANTICIPATED SAN RAMON VALLEY EIR, EASEMENT COSTS FOR NEW TRUNK SEWERS AND ASSOCIATED STAFF EFFORT. cc<S Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. ENGINEERING 3 9 20 84 POSITION PA.PER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 17, 1984 SUBJECT AUTHORIZE $520,000 FROM SEWER CONSTRUCTION FUNDS FOR PHASE I OF OUTFALL INSPECTION AND REPAIR. AUTHORIZE GM-CE TO EXECUTE A CONTRACT WITH JOHN CAROLLO TYPE OF ACTION AUTHORIZE FUNDS AUTHORIZE CONTRACT JOHN LARSON INITIATING DEPT./DIV. ENGINEERING DIVISION SUBMITTED BY ISSUE: Funds are requested to continue work on the outfall inspection and repair. Authorization is required for the General Manager-Chief Engineer to execute a contract with John Carollo Engineers. BACKGROUND: At its last meeting, the Board of Directors authorized $30,000 for preliminary planning for outfall inspection and repair. Staff is now ready to proceed with the initial construction phase of the effort. The current schedule anticipates that outfall dewatering and inspection will commence in mid-October. This effort was originally scheduled for mid-1985. This summer two serious leaks occurred near the industrial tank evaporation ponds due to settlement from IT roads which had been built over the outfall. The schedule was accelerated to allow the leaks to be repaired before the winter. Additional repairs will be necessary before the outfall can be operated at full capacity (140 MGD) as a pressure flow pipeline. The repair effort is now planned to be executed in two phases: Phase I will minimize the leaks that occur under gravity flow, and Phase II will prepare the outfall for pressure flow. A description of the two phases follows. Phase I . Inspect outfall to determine the number of leaking joints; . Establish baseline conditions to evaluate future outfall condition; . Repair the worst joints to attempt to stop the current gravity flow leaks (current plans are to repair 150 of the outfall's 1600 joints during Phase I); . Use alternative joint repair techniques to allow comparative effectiveness evaluations; . Perform engineering analysis on data collected for use in planning Phase II; . Complete engineering design on facilities needed for outfall pumping, and . Phase I to be completed by December 1984. REVIEWED AND RECOMMENDED FOR BOARD ACTION RAB ME Phase II . Assess performance of joint repairs made during Phase I. . Select joint repair techniques to be used for Phase II. . Repair all remaining bad joints to prepare the outfall for pressure flow (which will result from future pumping). . Construct additional facilities necessary for outfall pumping (thrust protection and vacuum relief). . Phase II preliminary scheduled for Summer 1985. The budgeted cost for Phase I is $550,000, of which $30,000 has been previously authorized, as outlined on the attachment to this position paper. It is not possible to accurately estimate the cost for Phase II at this time because an accurate assessment of individual joint conditions is not available. Upon completion of Phase I, sufficient information will be available to budget the cost for Phase II. A contract has been negotiated with John Carollo Engineers to assist the District on this effort. This work would be billed on an hourly basis with a cost ceililng of $40,000. The outfall dewatering, inspection, and repair will be performed by a team of District forces (Engineering Department, Collection Systems Operation Department, Plant Operation Department, and Administrative Department), John Carollo Engineers, and joint repair and testing contractors. Contract work is proposed to be done by negotiated purchase orders. The District is negotiating with Miller Pipeline Company of Indianapolis for a furnish and install contract for joint seals. The contract will be presented to the Board for approval at the October 4 meeting. This method complies with applicable regulations because the outfall repair is a maintenance activity. Staff has selected this method to expedite the work, to provide for sole source technology, and to allow us to choose the best proven joint repair methods for evaluation. RECOMMENDATION: Authorize $520,000 from. sewer construction funds for the outfall inspection and repairs project and authorize General Manager-Chief Engineer to execute a contract with John Carollo Engineers for professional engineering services. ItEV'PED ~ND ItECOMMENDED I'01t .0~ltD ~CT'ON INITIATING DEPT ./DIV. GEN. MGR.lCHIEF ENG. OUTFALL INSPECTION AND REPAIR PROJECT COST ESTIMATE FOR PHASE I Project Planning and Coordination $ 45,000 Dewatering, Inspection, and Construction Management 80,000 Joint Inspection/Pressure Testing 18,000 Furnish and Install Type I Joint Seals at 140 Locations 280,000 Repair Damaged Pipe at Dechlorination Facility 10,000 Furnish and Install Type II and III Joint Seals at 10 Locations 25,000 Subtotal $458,000 Contingency at 20%* 92,000 Total $550,000 Previous Authorization Required Authorization - 30,000 $520,000 *This includes additional joints over 140 if time permits (30 joints x $1,500/joint = $45,000) ---r ~(t~ ~')' :~', O:.l, ~,~ ~~,~) ~",......c_ ,. ~ ,..., e" "'1.t!. r "",::,1 If ..", t,'" , r'L t t"a f", ""1 tr',' ~. '"', ("~ ",,', r ," ",,"'..;;;t Ii. a ~.....v,,, i ,';.".:ylJ,(;..;;. ,,' LI:. i'~ , " .IY .. , , t~ ict BOARD OF DIRECTORS NO. 2 9/20/84 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE September 12, 1984 SUBJECT TYPE OF ACTION AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF DOCUMENTATION IN SUPPORT OF THE PROPOSITION 4 APPROPRIATIONS LIMIT Authorize Public Notice SUBMITTED BY Walter N. Funasaki INITIATING DEPT./DIV. Administrative/Accounting ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit in accordance with Article XIII B of the California Constitution. BACKGROUND: General Requirements: Proposition 4 was approved on November 6, 1979, and was incorporated in the California Constitution as Article XIII B. Article XIII B, as implemented by Senate Bill 1352, limits appropriations of state and local governments to the appropriations of the 1978-1979 base year adjusted in each subsequent year for changes in the consumer price index or California per capita personal income, whichever is lower, and population. SB 1352 requires government agencies to establish their appropriations limit by resolution each year at a regularly scheduled meeting or a noticed special meeting beginning with the 1980-1981 fiscal year. Notice to the public of the availability of documentation in support of the appropriation limit was open to challenge within 60 days of the effective date of the resolution; for 1981-1982, and each fiscal year thereafter, the period in which a challenge can be commenced is 45 days of the effective date of the resolution. Key Assumptions: The following key assumptions have been used in interpreting the provisions of Article XIII B: o The District accounts for its activities in three separate funds: Running Expense Fund (General Fund); Sewer Construction Fund (Capital Fund); Debt Service Fund. The Running Expense Fund is considered to be an Enterprise Fund and is not subject to limitation under Proposition 4. Enterprise Funds are generally used to account for operations that are financed and operated in a manner similar to private business enterprises where it is intended that costs of providing goods or services to the public on a continuing basis be financed or recovered primarily through user charges. o Article XIII B defines "proceeds of taxes" as including, but not restricted to, all tax revenues, income from investment of tax proceeds, and the proceeds of regulatory licenses, user charges and fees to the REVIEWED AND RECOMMENDED FOR BOARD ACTION WNF PM INITIA~~E~/DIV. ~,--~ , extent that such proceeds exceed the reasonable cost of providing the regulation, product or service. "Proceeds of taxes" also include state subventions, other than those for mandated programs for which the state reimburses the local agency. SB 1352 further defined state subventions to include only money received by a local agency from the state, the use of which is unrestricted by the statute providing the subvention. Grant funds received from the state for capital projects are restricted to specific uses and are, therefore, not "proceeds of taxes." o Fund balances carried over into fiscal year 1980-1981 are generally subject to limitation unless they were appropriated into a reserve account prior to July 1, 1980; however, as the Sewer Construction Fund is a single purpose fund, the fund balance at June 30, 1981, can be construed as having been appropriated into reserves and, therefore, not subject to limitation. Computation. of Appropriations: The District appropriations limits are computed on the following attachment: Attachment A - Appropriations limit: 1982-1983, 1983-1984, and 1984-1985. 1979-1980, 1980-1981, 1981-1982, RECOMMENDATIOR: Authorize placement of a Public Notice advising that documentation used in the determination of the appropriation limit shall be available fifteen days prior to the Board of Directors meeting to be held on October 18, 1984, at which the appropriations limit for the Sewer Construction Fund for the fiscal year 1984-1985 will be adopted. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. Attachment A Page 1 of 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Sewer Construction Fund (Capital Fund) Appropriations Limit - - - - - - - -- 1979-1980, 1980-1981, 1981-1982, 1982-1983, 1983-1984, and 1984~1985 1978-1979 Appropriations Subject to Limitation $4,697,644 1979-1980 Appropriations Limit: CPI Change State Per Capita Personal Income Population Change Cornpoun.d Effect: $4,697,644 x 1.1252 e 1980-1981 Appropriations Limit: CPI Change Per Capita Income Change Population Change Compound Effect: $5,285,789 x 1.1470 = 1981-1982 Appropriations Limit: Per Capita Income Change Population Change Compound Effect: $6,062,800 x 1.1127 = 1982-1983 Appropriations Limit: CPI Change Population Change Compound Effect: $6,746,078 x 1.0772 = 1983-1984 Appropriations Limit: Per Capita Income Change Population Change Compound Effect: $7,266,875 x 1.0388 = 1.1017 1.150') 1. 0214 1.1017 x 1.0214 = 1.1252 $5,285,789 1.1468 1.1211 1. 0231 1.1211 x 1.0231 = 1.1470 $6,062,800 1. 0912 1.0197 1.0912 x 1.0197 = 1.1127 $6,746,078 1. 0679 1.0087 1.0679 x 10087 = 1.0772 $7,266,875 1.0235 1. 0149 1.0235 x 1.0149 = 1.0388 $7,548,830 Attachment A Page 2 of 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Sewer Construction Fund (Capital Fund) Appropriations Limit 1979-1980, 1980-1981, 1981-1982, 1982-1983, 1983-1984 and 1984-1985 1984-1985 Appropriations Limit: CPI Change 1.0474 Population Change Compound Effect: 1.0132 1.0474 x 1.0132 = 1.0612 $7,548,830 x 1.0612 $8,010,818 <CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. IX. REAL PROPERTY POSITION PAPER VIA: ROGER J. DOLAN General Managor-Chief Engineer DATE Septeffiber 13, 1984 TYPE OF ACTION SUBJECT SET A PUBLIC HEARING FOR OCTOBER 4, 1984 TO REVIEW PROPOSED LEASES FOR THREE DISTRICT PROPERTIES SET PUBLIC HEARING SUBMITTED BY Paul Morsen, Administrative Dept. Manager INITIATING DEPT./DIV. Administrative ISSUE: In order to lease District property, the provisions contained in Section 6514.1 of the Cal ifornia Health & Safety Code must be complied with, and the first action is to set a p~blic hearing. BACKGROUND: The District has three pieces of property which in staff's opinion is suitable for leasing to private enterprise. 1. Upper level of the building and appl icable parking at 1250 Springbrook Road, Walnut Creek, CA., Assessor's #177-270-07 and #177-280-07. (Attachment I). 2. Parcel C.l. located between Grayson Creek and Walnut Creek and Highway 4 and South of Imhoff Drive; Assessor's #159-140-51 consisting of approximately 33 acres. (Attachment [1). 3. Parcel C.2. located between Grayson Creek and Walnut Creek and North of Imhoff Drive; Assessor's #159-140-52 consisting of approximately 7 acres. (Attachment II). In order to lease this property the District must comply with prOVISions contained in Section 6514.1 of the California Health & Safety Code. That section requires, among other things, that the Board, after appropriate notice, hold a public hearing. At the hearing the staff will present in general the terms and conditions of the proposed leases on the three properties described above. Thereafter the District Board will afford those persons present an opportunity to be heard with respect to the decision to lease the subject property. Thereafter, bids will be solicited and the staff will return to the Board for authority to enter into the appropriate leases. The Board, if it wishes to proceed with the lease(s), must find that the property will not be needed for the purposes of the District during the term of the lease; and that the lease will provide revenues to the District for operation and maintenance. RECOMMENDATION: Set a publ ic hearing for October 4, 1984, and authorize the Secretary of the District to publ ish notice pursuant to Section 6066 of the California Government Code of the time and place of such hearing. REVIEWED AND RECOMMENDED FOR BOARD ACTION . , . iii ! a , .. . uJ. (.) : <I .; 0:: ~ 0:: uJ~ / ~> 0::/ uJ::> O::cn ~~ <10 :J:o:: o .Ju UJUJ 00:: 1 @ ~ "^". . ~,I ()O !il l \ 0 ~~ @ I;~ Iii; e'\rt -.8 - \' ~, \ , . I ~0 ~ \' -- ~ '\~. , ... .,.. .. ~. '!t. .,. .do ~~ ~~ '>J1' I \ \-- I VJ> 9 I Y,& CD \ ~ \ ~ \ \ \ \ \" ~ \.l ~ ~ \: ~ "-.. @ @ @ \ \ \ .:'.~1;"-"'-'_ti'';'-:::_ *".;<..2..'.,..... "C_: :~":'_:'o_ . -- -- ~2~~ ..*", - :,ft,"", ;,~""",.,-... . '-'-,''':\-';f'''!~.~_~~"A'''i'-':-' __ ,O/i, jlP-. - .. -- @: ",- ! 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