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HomeMy WebLinkAboutACTION SUMMARY 05-21-09Board Room Thursday May 21, 2009 2:00 p.m. 1. ROLL CALL Central Contra Costa PRESENT: Members: Hockett, Lucey, Menesini, Nejedly ABSENT: Members: McGill a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS District MICHAEL R. McGILL Rrevidenl Yro Iem BARBARA D. HOCKF.TT GERALD R. LUCF.Y H1AR10 M. MENESINI (92.5) ?28-9500 www.centrn/snn.org MS/CG President Paul Louis addressed the Board and staff and commented on the recently-concluded labor negotiations with his group. He commended the negotiation teams for their professionalism. He noted that it took 13 meetings to reach an agreement, versus 5 meetings last time. He expressed regret that the Board did not agree to conduct a salary survey, stating that that will be a priority for his group when the current agreement expires. 3. CONSENT CALENDAR a. Approve expenditures dated May 21, 2009. Reviewed by Budget and Finance Committee. b. Establish June 18, 2009 at 2:00 p.m. as the date and time for a public hearing on proposed reimbursement fees for the properties which could connect to Job 5855, Canon Drive, Orinda; Job 5684, Crest View Court, Orinda; Job 6435, Ramon Court, Danville; and Job 6453, Cherry Lane, Walnut Creek. c. Establish June 18, 2009 at 2:00 p.m. as the date and time for a public hearing to consider adopting a Negative Declaration for District Annexation 167-1 and 167-7 - North Gate. d. Accept the contract work for the Dissolved-Air Flotation Thickeners (DAFT) Polymer System Improvements, District Project 7258, completed by DW Nicholson Corporation, and authorize filing of the. Notice of Completion. RecydeG Paper BOARD MEETING BOARD OF D/RECTORS: JAMES A. NlJIiDLY ACTION SUMMARY rr~,,;~~mr May 21, 2009 Board Agenda Page 2 e. Adopt Resolution of Application 2009-027 requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to annex ten separate areas to the District (District Annexation 174), and find that the annexation of each property in Annexation Areas 174-1 through 174-10 is exempt from CEQA under District CEQA Guidelines Section 15319. f. Adopt Resolution 2009-028 authorizing the President of the Board of Directors and the Secretary of the District to execute a grant of easement to PG&E on the wastewater treatment plant site, APN 159-140-057, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt Resolutions 2009-029 and 2009-030 accepting a grant of easement from Micah and Bristol Nash, District Project 4985, Parcel R-25; authorizing execution of a quitclaim deed to property owners at 1572 Ruth Drive, Pleasant Hill, District Project 4985, Parcel 25; and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt Resolution 2009-031 authorizing the President of the Board of Directors and the Secretary of the District to execute a Consent to Common Use Agreement with East Bay Municipal Utility District (EBMUD) to permit a compatible use over a District easement, Miner Road, Orinda, District Project 1572, Parcel 144, APN 263-020-019 (portion of); and authorize staff to record documents with the Contra Costa County Recorder. i. Authorize supplemental funds of $150,000, from the Sewer Construction Fund, for the 2008-2009 Recycled Water Program Capital Improvement Budget. Approval recommended by Recycled Water Committee. This item was deferred until later on the agenda. j. Authorize the General Manager to execute a renewal of the interagency partnership agreement with Mountain View Sanitary District (MVSD) to provide support for MVSD’s Pollution Prevention Program, including Source Control inspections and preparation of the MVSD Pollution Prevention Report, for two years through fiscal year 2010-11 for total potential billings to MVSD of $44,000 over the two-year period. k. Authorize the General Manager to execute an amendment to an existing professional services agreement with Dodson Psomas, Inc., in the amount of $25,000, with a cost ceiling of $74,891 for the Sleepy Hollow Improvements, District Project 5960. BOARD ACTION: Adopted the Consent Calendar as recommended, with the exception of Item 3.i., which was considered later in the meeting. May 21, 2009 Board Agenda Page 3 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER General Manager James Kelly requested that Item 3.i. on the Consent Calendar be considered later in the meeting. 5. BIDS AND AWARDS a. Award a construction contract in the amount of $152,820 to Best Contracting Services, Inc., the lowest responsive bidder for the construction of the Headworks and Mechanical Shop Roofs, District Project 7211; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Best Contracting Services, Inc.; and authorized the General Manager to execute the contract documents as recommended. b. Award a construction contract in the amount of $238,796.50 to Insituform Technologies, Inc., the lowest responsive bidder for the Miner Road Trunk Sewer Improvement, District Project 5951; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Insituform Technologies, Inc.; and authorized the General Manager to execute the contract documents as recommended. c. Award a construction contract in the amount of $3,791,400 to Manito Construction, Inc., the lowest responsive bidder for the Solids Handling Improvements, District Project 7260; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an amendment to an existing professional services agreement not to exceed $390,000 with Brown and Caldwell for a total contract amount of $957,304. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Manito Construction for Base Bid + Additive 2; authorized the General Manager to execute the contract documents as recommended; and authorized the General Manager to execute an amendment to an existing professional services agreement not to exceed $390,000 with Brown and Caldwell for a total contract amount of $957,304 (3-1; Nejedly, No). May 21, 2009 Board Agenda Page 4 6. REPORTS a. General Manager 1) State Budget Situation and Impact on CCCSD. BOARD ACTION: Received the report. 2) The following item was added to the agenda by unanimous vote of the Board: a. Declare an emergency and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the failed recycled water pipeline at Grayson Creek. BOARD ACTION: Declared the emergency and authorized the General Manager to continue the emergency action for repairs by C. Overaa on the pipeline pursuant to Public Contract Code 22050(b) and authorized appropriate action. 3) General Manager James Kelly requested that Item 3.i. listed on the Consent Calendar now be considered. He stated that, due to the emergency situation just presented, he is requesting that the amount be increased from $150,000 to $400,000. BOARD ACTION: Approved the $400,000 authorization from the Sewer Construction Fund to the Recycled Water Program Capital Improvement Budget. 4) Announcements a) Pilot Program for Deferred Payment of Connection Fees b) Lafayette Sewer Renovation Project (Phase 6) Public Workshop c) San Ramon Mobile Household Hazardous Waste Collection Event d) 2009 Annual Recycled Water Rate Increase e) Mailing of Applications to Vehicle Service, Machine Shop and Certain Manufacturing Facilities to Initiate Process of Issuing Best Management Practices Permits to Implement Tiered Local Limits for Copper, Lead, Mercury, and Cyanide May 21, 2009 Board Agenda Page 5 f) Acceptance of Central Contra Costa Sanitary District’s 2007 Greenhouse Gas Emissions by the California Climate Action Registry g) Moody’s Investors Services Rating Report h) Contra Costa Dental Society’s General Membership Meeting i) Open House for District Annexation 167A j) Inspection Services for Capital Projects BOARD ACTION: Received the announcements. b. Counsel for the District No reports. c. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett ? May 12, 2009 – Recycled Water Committee meeting – Member Hockett and Member McGill . (stipend)(stipend) Member Lucey ? May 18, 2009 – Budget and Finance Committee meeting – Member Lucey and Member McGill (Alternate) (. (stipend)stipend) President Nejedly ? May 11, 2009 – Real Estate Committee meeting – President Nejedly and Member Hockett . (stipend)(stipend) May 21, 2009 Board Agenda Page 6 Member McGill Member McGill submitted a written report on his meeting attendance. BOARD ACTION: Received the reports. 2) Announcements Member Menesini announced that Mitch Avalon, Contra Costa County Flood Control District, gave a presentation at the last Environmental Alliance meeting regarding local creeks. BOARD ACTION: Received the announcements. 7. ENGINEERING a. Approve a three-month pilot program to extend the Household Hazardous Waste facility operating schedule to include Mondays for a total of six days per week beginning June 1, 2009 and ending August 31, 2009. Approval recommended by Household Hazardous Waste Committee. BOARD ACTION: Approved a three-month pilot program to extend the Household Hazardous Waste facility operating schedule to include Mondays for a total of six days per week beginning June 1, 2009 and ending August 31, 2009. Directed staff to report back to the Committee with participation and cost data and a recommendation whether to continue a six day per week operation. 8. BUDGET AND FINANCE a. Receive the Fiscal Year 2009-2010 Operations and Maintenance Budget and the Fiscal Year 2009-2010 Debt Service Fund Budget. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the Fiscal Year 2009-2010 Operations and Maintenance Budget and the Fiscal Year 2009-2010 Debt Service Fund Budget. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION See General Manager Report 6.a.2) above. 10. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None. May 21, 2009 Board Agenda Page 7 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees’ Association, Public Employees’ Union, Local One; CCCSD Management Support/Confidential Group (MS/CG); CCCSD Management Group. BOARD ACTION: Held the closed session. 12. REPORT OUT OF CLOSED SESSION None. 13. ADJOURNMENT - at 3:52 p.m.