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HomeMy WebLinkAboutACTION SUMMARY 05-07-09~~ Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 BOARD MEETING ACTION SUMMARY Board Room Thursday May 7, 2009 2:00 p.m. 1. ROLL CALL PRESENT: Members: ABSENT: .Members: 2. PUBLIC COMMENTS None. 3. CLOSED SESSION Hockett, Lucey, McGill, Menesini, Nejedly None (925) 128-9500 www.centralsan.org a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support/Confidential Group (MS/CG); CCCSD Management Group. BOARD ACTION: Held closed session. 4. PLEDGE OF ALLEGIANCE TO THE FLAG BOARD ACTION: Said Pledge of Allegiance. 5. INTRODUCTIONS a. Introduce newly-hired Network Coordinator, Jose Vega. BOARD ACTION: Welcomed newly-hired employee. BOARD OF DIRECTORS: IA,NES A. N£JEULY President .41lCNA£L R. d1eGILL Presiden! Pro Tem BARBARA D. HOCKETT GERALD R. LUCEY ,ilAR10 bf. MENESINI ® Recycled Paper May 7, 2009 Board Agenda Page 2 6. AWARDS AND COMMENDATIONS a. Presentation of California Water Environment Association (CWEA) State-Wide Awards. • Treatment Plant of the Year, Large Category -First Place Award. • Engineering Research Achievement Award for Aeration Air Renovations Project -First Place Award. BOARD ACTION: CWEA State Director-At-Large and District employee Paul Louis presented the awards to the Board. 7. CONSENT CALENDAR a. Approve expenditures dated May 7, 2009. Reviewed by Budget and Finance Committee. b. Receive March 2009 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of April 2, April 9, and April 16, 2009 Board meetings. d. Approve proposed Board Member conference attendance for Fiscal Year 2009- 2010. - e. Adopt resolutions to meet Clean Water State Revolving Fund (CWSRF) program requirements for funding eligibility for the American Recovery and Reinvestment Act of 2009: 1) Resolution 2009-018 authorizing the General Manager and the Secretary of the District, or their designee, to execute up to seven Financial Assistance Agreements with the State Water Resources Control Board. 2) Resolution 2009-019 dedicating a source of revenue to payment of CWSRF program financing. 3) Resolutions 2009-020 through 2009-026 stating intent to reimburse moneys provided through CWSRF program financing. f. Establish June 4, 2009 at 2:00 p.m. as the date and time for a public hearing on the draft Fiscal Year 2009-2010 Capital Improvement Budget and 2009 Ten-Year Capital Improvement Plan document. May 7, 2009 Board Agenda Page 3 g. Establish June 4, 2009 at 2:00 p.m. as the date and time for a public hearing on placing the Fiscal Year 2009-2010 Capacity Use Charges, the Fiscal Year 2009- 2010Assessments for Contractual Assessment Districts and the Fiscal Year 2008-2009 Delinquent Charges on the Contra Costa County Tax Roll. h. Establish June 4, 2009 at 2:00 p.m. as the date and time for a public hearing on the Fiscal Year 2009-2010 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self-Insurance Fund Budget, and for the establishment of the Fiscal Year 2009-2010 Sewer Service Charge rates, and on the collection of current Sewer Service Charges and prior year delinquent charges by placing them on the Contra Costa County Tax Roll. BOARD ACTION: Adopted the Consent Calendar as recommended. 8. HEARINGS a. Conduct a public hearing to consider adopting an uncodified ordinance replacing Exhibit B adopted pursuant to Ordinance 249 entitled "Schedule of Capacity Fees, Rates and Charges" in accordance with District Code Chapter 6.12. Reviewed by Budget and Finance Committee. (Continued from April 16, 2009.) BOARD ACTION; Adopted uncodified Ordinance No. 254 replacing Exhibit B adopted pursuant to Ordinance 249 entitled "Schedule of Capacity Fees, Rates and Charges" in accordance with District Code Chapter 6.12. b. Conduct a public hearing to consider adopting an uncodified ordinance replacing Exhibit B adopted pursuant to Ordinance 250 entitled "Schedule of Environmental and Development-Related Rates and Charges" in accordance with District Code Chapter 6.30. Reviewed by Budget and Finance Committee. (Continued from April 16, 2009.) BOARD ACTION: Adopted uncodified Ordinance No. 255 replacing Exhibit B adopted pursuant to Ordinance 250 entitled "Schedule of Environmental and Development-Related Rates and Charges" in accordance with District Code Chapter 6.30. 9. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 11.d.2)a) and 11.d.2)b) were taken out of order. May 7, 2009 Board Agenda Page 4 10. BIDS AND AWARDS a. Award a construction contract in the amount of $208,200 to Page Construction Company, the lowest responsive bidder for the construction of the ADA and General Improvements, District Project 8214; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Made the finding that the project is exempt from CEQA; awarded a construction contract to Page Construction Company; and authorized the General Manager to execute the contract documents as recommended. b. Award a construction contract in the amount of $1,124,281 to McNamara & Smallman Construction, Inc., the lowest responsive bidder for the South Orinda Sewer Renovations, Phase 4, District Project 5950; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Made the finding that the project is exempt from CEQA; awarded a construction contract to McNamara &Smallman Construction, Inc.; and authorized the General Manager to execute the contract documents as recommended. 11. REPORTS a. General Manager 1) Green Update. BOARD ACTION: Received the report. 2) Announcements a) Truck Replacement Grant Possibility b) Staff Travel to Florida to Inspect New CCTV Trucks c) North Gate Area Parcel Annexations d) Lafayette Sewer Renovations (Phase 6), DP 5958 e) Biennial Title V Air Permit Inspection f) Lafayette Sewer Renovation (Phase 6) Project Public Workshop BOARD ACTION: Received the announcements. May 7, 2009 Board Agenda Page 5 b. Counsel for the District District Counsel Kent Alm reported that he has received full title to the easement in connection with the Kramer dispute. c. Secretary of the District Announced distribution of Real Estate Committee and Recycled Water Committee packets. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • April 20, 2009 -California Special Districts Association, Contra Costa County Chapter Meeting -Member Hockett (stipend). • April 29 to May 2, 2009 -California Association of Sanitation Agencies (CASA) Conference (expenses) and CASA Executive Board Meetings (stipend) -Member Hockett. • May 5, 2009 -Human Resources Committee meeting -Member Hockett (stipend) and Member Lucey (stipend). • May 6, 2009 -Outreach Committee meeting -Member Hockett (stipend) and Member McGill (stipend). Member Lucey • May 4, 2009 -Budget and Finance Committee meeting -Member Lucey (stipend) and President Nejedly (stipend). Member McGill • April 29 to May 2, 2009 -California Association of Sanitation Agencies (CASA) Conference -Member McGill (expenses). May 7, 2009 Board Agenda Page 6 Member Menesini • April 28, 2009 -Household Hazardous Waste Committee meeting - Member Menesini (stipend) and President Nejedly (stipend). BOARD ACTION: Received the reports. 2) Board Member Requests a) Discussion of possible deferment of Connection Fee payment until occupancy -President Nejedly. (Continued from April 16, 2009.) BOARD ACTION: Directed staff to establish cone-year pilot program to defer collection of connection fees on new homes until close of escrow. b) Discussion of letter in support of East Bay Municipal Utility District (EBMUD)'s Water Supply Management Program -Member McGill. (Mike Tognolini, Manager of Water Supply Improvements for EBMUD, will be present.) (Continued from April 16, 2009.) BOARD ACTION: Received presentation from Mr. Tognolini. No action was taken. 3) Announcements BOARD ACTION: There were no announcements. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Lucey announced that the Wilder development has now declared bankruptcy, which may affect the District's plan to construct a pumping station in that area. 14. CLOSED SESSION a. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8: May 7, 2009 Board Agenda Page 7 Property: APN 380-030-034, Henry's Wood Farm District Negotiators: Randall Musgraves and District Counsel Kent Alm; Negotiating Parties: Norma L. Henry and James H. Vernon; Under Negotiation: Price and Terms of Payment. BOARD ACTION: Held the Closed Session. 15. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm stated that, during the closed session, direction was provided to the District's negotiators with regard to Henry's Wood Farm. 16. ADJOURNMENT - at 4:28 p.m.