HomeMy WebLinkAboutAGENDA BACKUP 06-21-84
Costa itary District
BOARD OF DIRECTORS
NO. I V. BIDS & AWARDS
1 6/21/84
POSITION ftAPER I VIA: ROGER J. DOLAN
r"" General Manager-Chief Engineer
DATE
June 18, 1984
SUBJECT
TYPE OF ACTION
AWARD CONTRACTS FOR MHF SYSTEM ASH HANDLING IMPROVEMENTS AND
AUTHORIZE $320,000 FROM SEWER CONSTRUCTION FUNDS
AWARD CONTRACTS
AUTHORIZE FUNDS
John A. Larson, Eng. Div. Mgr.
INITIATING DEPT./DIV.
Engineering
SUBMITTED BY
ISSUE: Contracts must be awarded or bids rejected within 45 days of the bid opening.
Funds for this work must be authorized-from Sewer Construction Funds.
BACKGROUND: The work required to complete the Multiple Hearth Furnace (MHF) System
repairs includes providing a reliable ash handling subsystem that minimizes potential
dusting problems associated with full-time operation. The Board authorized a contract
with Bechtel Civil and Minerals on April 15, 1984, to evaluate the existing ash handling
subsystem problems and to recommend solutions. The work identified by Bechtel includes
modification of existing equipment and addition of new equipment to reduce the
frequency of plugged ash bins and conveying lines, and to mitigate dusting during
operation. Also recommended is the provision of a truck loading facility to accommodate
larger capacity trucks to minimize transportation costs.
The implementation of these improvements will be coordinated through a project team
consisting of District, Bechtel, and Contract personnel. A subsequent agenda item
addresses a contract with Bechtel for final design, construction management, and
electrical inspection services (Engineering: Item No.1).
The work will proceed under two major contracts. Contract No.1 is the direct District
purchase of major equipment. Contract No.2 is for the mechanical and electrical
installation of new equipment, and modification of existing equipment. Included in
the installation contract are miscellaneous instrumentation and MHF control improve-
ments not associated with the ash handling subsystem. The estimated cost for all
materials, equipment, and contract labor for these improvements is $320,000.
Contract No. 1 (direct purchased equipment) was advertised on May 23 and 28, 1984, and
three bids were opened on June 11, 1984. A tabulation of the bids received is
presented on Attachment 1 to this position paper. Hoffmyer Corporation, the low
bidder at $21,072 was nonresponsive because the equipment bid did not meet the required
capacit~ and exceptions were requested of the required technical specifications.
Continental Screw Conveyor is the lowest responsive and responsible bidder at $24,296.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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Contract 2 (installation work) was advertised on May 25 and 30, 1984, and five bids
were opened on June 12, 1984. A tabulation of the bids received is included as
Attachment 2 to this position paper. The Engineers estimate for the work is $211,330.
Altec, Inc. is the lowest responsive and responsible bidder at $153,176.15.
RECOMMENDATION:
1. Award a purchase order to Continental Screw Conveyor for $24,296.00 to provide 2
screw conveyors, a replacement screw, and miscellaneous other equipment for the
Multiple Hearth Furnace System Ash Handling Improvements.
2. Award a contract to Altec, Inc. to provide labor and miscellaneous materials for.
installing various items of equipment associated with the Multiple Hearth Furnace
System Ash Handling Improvements.
3. Approve an authorization of $320,000.00 from Sewer Construction Funds to allow
the MHF Ash Handling System Improvements and Miscellaneous Instrumentation
Improvements to proceed to construction.
REVIEWED AND RECOMMENDED FOR' BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR.lCHIEF ENG.
ATTACHMENT NO.1
CENTRAL _~NTRA COSTA SAf'.. ~.ARY DISTRICT
BID REQUEST NUMBER:
E0284D
FOR: . T~o Screw Conveyors, Screw, Misc. Components
BID OPENING DATE June 11, 1984 TIME
BIDDER
NAME BID PRICE .
ADDRESS
PHONE
Continental Screw Conveyor $24,2960 .
General Conveyor, Inc. $28,150
* (orporation $21,072
Hoffmeyer 00
{*Non-responsive Bidder}
Engineer's Estimate $25,000
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OPENED BY .
RECORDED BY
ATTACHMENT 2
CENTRA"4 CONTRA COSTA S#-__~ITARY DISTRICT
JOB Description: Incinerator
Improvements 3694.3
Bid Request No.: E0294D
DATE
ENGR. EST
B I DOE R
NAME BID PRICE
ADDRESS
PHONE
ALTEC COMPANY
1660 Green Island Road $153,176.15
Vallejo, CA 94589
MONTEREY MECHANICAL COMPANY
8275 San Leandro Street $185,843.67
Oakland, CA 94621
GENERAL CONVEYOR INC.
2140 N. Broadway $199,308.00
Walnut Creek, CA 94596
SCOTT COMPANY
1919 Market Street $219,042.26
Oakland, CA 94604
ENGINEERING CONSTRUCTION INC.
P.O. Box 906 $257,030.00
Concord, CA 94522
Engineer's Estimate $211,330.00
JOB
CHKD.BY
BY
DATa;:
DATE-___
SHEET NO._ OF
District
BOARD OF DIRECTORS
NO. I V. BID S
2
& AWARDS
6/21/84
1984
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 4,
SUBJECT AUTHORIZE AWARD TO PURCHASE SULFUR DIOXIDE LIQUID FROM
VIRGINIA CHEMICAL CO. FOR THE PERIOD JULY 1984 THROUGH JUNE
1985
TYPE OF ACTION
AWARD OF PURCHASE
SUBMITTED BY INITIATING DEPT./DIV.
Ken F. Laverty, Purchasing & Material Off. Administrative
ISSUE: The District has advertised and received bids (Bid Request T0264C) for
sulfur dioxide 1 iquid to be used by the treatment plant in the fiscal year 1984/85.
BACKGROUND: The Bid Request was publicly advertised and issued to four separate
companies. There were three responses received as follows:
Total Del ivered Unit
Price Per Ton
Olympic Chemical
Virginia Chemical
Com i nco Ame r i can
$168.27
158.80
165.61
Analysis by Purchasing staff indicated that the lowest responsible bidder was
Virginia Chemical. This firm is the District's current supp1 ier of sulfur
dioxide, at a per ton cost of $158.53 del ivered.
On the basis of an annual usage of 305 tons, the anticipated value of the proposed
blanket purchase order for the period July 1984 through June 1985 is $48,434.00.
RECOMMENDATION: Authorize award to purchase sulfur dioxide 1 iquid from Virginia
Chemical Co. for the period July 1984 through June 1985 at a per ton cost of
$158.80.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
CCS
INITIATING DEPT./DIV.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. V. CONSENT CALENDAR
4 6/21/84
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
JUNE 12, 1984
SUBJECT
QUITCLAIM SEWER EASEMENT, JOB 543, PARCEL NO.1 -
WALNUT CREEK AREA
TYPE OF ACTION
APPROVE QUITCLAIM
OF EASEMENT
SUBMITTED BY DENN I SHALL
INITIATING DEPT./DIV.
ENGINEERING DEPARTMENT/CONSTRUCTION DIV.
ISSUE: Alpine Woods Associates, owner of property at 200-264 Botelho Drive in
Walnut Creek, has requested the District to quitclaim the subject easement which
lies within their property.
BACKGROUND: All of the structures which were served by the subject easement have
been razed. A large office building is being constructed on the site, and the
easement is no longer required. The existing sewer in the easement will be
abandoned per District standards.
RECOMMENDATION: Approve and execute Quitclaim Deed and authorize its recording.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
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QUITCLAIM EASEMENT
Wi~~UT543 PARCEL 1
CREEK AREA
RESOLUTION NO. 84-
A RESOLUTION AUTHORIZING EXECUTION OF
QUITCLAIM SEWER EASEMENT, JOB 543, PARCEL 1, WALNUT CREEK AREA
BE IT RESOLVED by the Board of Directors of the Central Contra Costa
Sanitary District as follows:
THAT, this District hereby consents to the execution of "Quitclaim
Deed" with ALPINE WOODS ASSOCIATES, Job 543, Parcell, dated June 21, 1984;
and
THAT the President and Secretary of this District are hereby authorized
and directed to execute said document for and on behalf of the Central
Contra Costa Sanitary District.
PASSED AND ADOPTED this 21st day of June, 1984, by the District Board
of the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of Cal ifornia
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of Cal ifo
Approved as to Form:
-,----,---_.,-_.------'".._~-_.,~..,---'-_._----_.._------_.,..,~.._.-,...__._._------_.~-,---.~_..,'~._.__..---
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
OS 0 ftAPER I VIA: ROGER J. DOLAN
P ITI N r"'I"'l General Manager-Chief Engineer
SUBJECT
EXECUTE "CONSENT TO DEDICATION FOR PUBLIC ROADS1' TO
CITY OF DANVILLE - JOB 3445 - PARCEL 5
NO. V. CONSENT CALENDAR
5 6/21/84
DATE
JUNE 12, 1984
TYPE OF ACTION
APPROVE CONSENT TO
DEDICATION
DENNIS HALL
INITIATING DEPT./DIV.
ENGINEERING DEPARTMENT/CONSTRUCTION DIV.
SUBMITTED BY
ISSUE: Blackhawk Road, a publ ic road, is being widened 12 feet by map dedication
to the City of Danville. This 12-foot widening crosses an existing District sewer
easement.
BACKGROUND: The City requires a "Consent to Dedication" whenever a parcel of land
is dedicated to the City for public use if said parcel encroaches upon an existing
easement.
This is our standard "Consent to Dedication" document; the District retains prior
rights.
RECOMMENDATION: Approval, execute document, and authorize its recording by the
City of Danville.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
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CONSENT TO DEDICATION
JOB 3445
DANVILLE AREA
RESOLUTION NO. 84-
A RESOLUTION AUTHORIZING EXECUTION OF CONSENT TO DEDICATION
FOR PUBLIC ROADS TO CITY OF DANVILLE
JOB 3445, PARCEL 5, BLACKHAWK ROAD
BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District as follows:
THAT, this District hereby consents to the dedication of certain
property for publ ic purposes contained in that certain dedication instrument
dated June 21, 1984 and described as follows:
"10. C.C.C.S.D. (11737 O.R. 937) on Minor Subdivision 852-83"
THAT the President and Secretary respectively of this District
are hereby authorized and directed to execute such dedication for and
on behalf of the Central Contra Costa Sanitary District.
PASSED AND ADOPTED by the District Board of the Central Contra
Costa Sanitary District this 21st day of June, 1984 by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of Cal ifornia
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of Cal if
j
Approved as to Form:
-----,-----^._----~---------_._-~---"._.~_.~-~,._-,~.,-~_.._-~"--_._~---,_._-----,_._..._-_.__._,_._-..^.._-_.._~--~._-------_._._.__._--~--
itary District
BOARD OF DIRECTORS
N~ VI. ADMINISTRATIVE
1 6/21/84
OSITION nAp R I VIA: ROGER J. DOLAN
P r""" E General Manager-Chief Engineer
SUBJECT
RECEIVE DEFERRED COMPENSATION PLAN ADVISORY
COMMITTEE ANNUAL REPORT
DATE
June 13, 1984
TYPE OF ACTION
Receive Annual Report
SUBMITTED BY
Walter N. Funasaki. Finance Officer
INITIATING DEPT./DIV.
Administrative Deoartment
ISSUE: The Districtls Deferred Compensation Plan Advisory Committee
(Committee) has prepared its annual report to District management and
the Board of Directors.
BACKGROUND: The Board of Directors approved the establishment of the
Committee in January 1982. The scope of activities of the Committee
includes the submission of an annual report to District management
and the Board of Directors. The annual report of the Committee for
the March 1983 to March 1984 period is submitted herewith.
RECOMMENDATION: Receive and consider the annual report of the
Deferred Compensation Plan Advisory Committee.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE ANNUAL REPORT
Introduction
The Deferred Compensation Plan Advisory Committee (Committee) was
established by the Board of Directors to facilitate the internal
administration of the District's Deferred Compensation Plan (Plan).
The scope of the Committee's activities are:
Establish internal District administrative procedures within the
provisions of the Deferred Compensation Plan document.
Educate participants regarding the Plan provisions by issuing a
handbook which summarizes the Deferred Compensation Plan, and
responding to queries from participants.
Review accountability by the Plan Administrator, Hartford Variable
Annuities Life Insurance Company (Hartford), and respond to
participants' queries regarding accuracy or propriety of account
balances.
Review participants' requests for emergency withdrawal of funds.
Review investment performance of the Deferred Compensation Plan on
an annual basis.
Committee Accomplishments
The following activities were completed by the Deferred Compensation Plan
Advisory Committee since March 1983:
Internal District administrative procedures - The internal administrative
procedures for the District's Deferred Compensation Plan were revised
as necessary.
Education of participants - The employee handbook summarizing the
Deferred Compensation Plan provisions was updated to reflect changes
in interest rates, social security rates, and Committee membership.
General queries from participants regarding the Plan were responded
to by Committee members.
Review accountability by the Plan Administrator - There was a marked
decrease in queries from participants regarding account accuracy and
propriety.
Following a proposal by Hartford that the District convert to a
contract which Hartford is presently using for its new clients, the
Committee performed an extensive analysis of the proposed new contract.
The proposed contract offers three new investment options under a
revised fee structure; however, the Committee concluded that further
information on the performance of these investment options is necessary
before a contract change can be recommended. Additional analysis of the
proposed contract will be undertaken concurrently with a study of
competing plans.
Review requests for emergency withdrawals - One emergency withdrawal
request was reviewed and approved. In addition, an applicant appealed
a previously denied emergency withdrawal request; the court's judgment
required that a withdrawal payment be made from the deferred compensa-
tion fund, and a disbursement was made pursuant to that judgment. A
third emergency withdrawal request was reviewed by the Committee and
withdrawn by the applicant before action was taken.
Review investment performance of the Plan - A summary which presents
the investment performance of the Plan is provided on an attachment.
Current Committee Activities
The Committee is currently involved in the following major activities:
The Committee has reviewed the Plan document and has completed a
draft revision which incorporates changes required by new Internal
Revenue Service regulations as well as changes recommended by
Hartford. The draft is currently undergoing legal review, and the
Committee will prepare a report of its recommendation to District
Management and the Board following this review.
The Committee is undertaking a review of other deferred compensation
plans in order to evaluate the competitive standing of the Hartford
administered deferred compensation plan.
Conclusion
During the twelve month period March 1983 through March 1984, the Committee
has accomplished all of the responsibilities included within its scope of
activities. This has been achieved through the conscientious efforts of
the Committee members.
The performance of Hartford in administering the Plan during this period
is considered to be satisfactory.
The Plan's investment performance during the calendar years ended
December 31, 1981 and December 31, 1982 has exceeded the general securities
market, as measured by the Dow Jones indexes; for the calendar year ended
December 31, 1983, stock accounts underperformed the general market while
the bond accounts exceeded it. Interest earned on fixed interest accounts
has generally reflected the prevailing short-term interest rates.
Committee Members:
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Walter Funasaki
James Coe
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Kenneth Harrison
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Donita Hohenstein
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Harriette Stahl
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CENTRAL CONTRA COSTA SANITARY DISTRICT
DEFERRED COMPENSATION PLAN
THE HARTFORD
PROPOSED FUNDING CONTRACT
CONVERSION
REPORT
BY
The Deferred Compensation Plan
Advisory Committee
Walter Funasaki
James R. Coe
Ken Harrison
Donita Hohenstein
Harriet Stahl
Chaiman
Collection System Operations
Plant Operations
Engineering
Administration
- May 1984 -
The Hartford
Proposed Funding Contract Conversion Report
TABLE OF CONTENTS
Section
Page
1.
Introduction..................................... .
2. Existing Funding
Contract Descriptiun.............................. 2
3. Proposed Funding
Contract Descri pt ion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
4. Existing and Proposed Funding Contract
Compari son Summary................................ 9
5. Proposed Funding Contract
Conversion Cost Impact Analysis... ................ 16
6. Reference Survev.................................. 20
7. Conclusions and RecolTli1endations................... 21
Section 1.
INTRODUCTION
The District established a Deferred Compensation Plan in January 1976
after voluntarily withdrawing from participation in the Federal Social
Security System. The Di strict entered into an agreement at that time
wi th Hartford V ari ab 1 e Annuity Life I nsurance Company (Hartford) to
act as Plan Administrator. To facilitate the internal administration
of the Plan, a Deferred Compensation Plan Advisory COlTlilittee
(Committee), operating under the guidance of the District Finance
Officer, was established by the District Board on January 28, 1982.
The Committee has received a proposal from Hartford which would offer
the opportunity for the District to convert to a recently developed
funding contract. The proposed funding contract generally differs from
the existing funding contract in terms of offering more investment
options for the plan participants while proposing a significantly
altered fee structure.
The Committee has produced this report in order to describe and ana-
lyze the key features of the proposed plan and to present conclusions
and recommendati ons on Hartford I s proposal. The major components of
the exi sting funding contract and the proposed funding contract are
outlined in Sections 2 and 3. Section 4 of the report provides a side
by side comparison of the features of the two contracts and Section 5
dea 1 s wi th an ana lys is of the impact of the fee structure of the
proposed plan.
- 1 -
Section 2.
EXISTING FUNDING CONTRACT DESCRIPTION
I. FUNDING OPTIONS
A. Fixed Interest Fund
Investments will be guaranteed a specified interest rate by
Hartford.
B. Fixed Income Fund (Bond)
Investment will be made primarily in fixed income securities
with emphasis placed on obtaining as high a level of current
income as poss i b 1 e withi n the framework whi ch also recog-
nizes the need to preserve a participant's capital.
C. Stock Fund
Investments will be made in equity-type securities with
emphasis on long-term capital growth primarily through
capital appreciation with income a secondary consideration.
II. DEPOSIT FEES
A. There are no deposit fees on contributions to the Fixed
Interest Fund.
B. The deposit fees on contri buti ons to the Bond and Stock
Funds are assessed on total contribution, whether or not
they are split between the Bond and Stock Funds, as follows:
1. On the first $2,500 5 percent
2. On the next $47,500 3.5 percent
- 2 -
Section 2.
3. On the next $50,000
2 percent
4. Thereafter
percent
III. WITHDRAWAL FEES
A. A 3 percent penalty fee is charged on the Fixed Interest
Fund for Lump Sum Withdrawal if it is made over a period of
less than three years.
B. No deduction for withdrawal fees will be made:
1. In the event of death of a participant
2. If the account is pai d out under one of the annuity
options
3. If funds are paid out over a period of three years or
longer.
C. There is no withdrawal fee charged on the Bond and Stock
Funds.
IV. ANNUAL POLICY FEES
A. There is no policy fee on the Fixed Interest Funds.
B. A $10 annual pol icy fee is charged to the Bond and Stock
Funds.
V. ANNUAL ASSET DEDUCTION CHARGES (VARIABLE FUNDS)
A. Hartford wi 11 make an annual asset charge based on a per-
centage of the average daily net assets of the variable
- 3 -
Section 2.
funds. These deductions are on the variable fund accounts as
a whole and are not shown on a participant's quarterly
statement.
B. Asset charge for mortality and administrative undertaking is
1 percent.
C. Asset charge for investment advisory and administrative
services is .50 percent.
VI. FUNDING OPTION CONVERSION FEES AND LIMITATIONS
A. Past Accumulation
1. No transfer fee
2. Amounts transferred from the Fixed Interest Fund to the
variable funds are subject to a limitation of one-sixth
of the Fixed Interest Fund and may be subject to
deposit fees.
B. Future Contribution
1. No transfer fee
2. No amount limitation.
- 4 -
Section 3.
PROPOSED FUNDING CONTRACT DESCRIPTION
I. FUNDING OPTIONS
A. Fixed Interest Fund
Same as existing plan; however, on conversion to the propos-
ed contract the current annual interest rate on 8.25 percent
fixed interest account assets will be increased to 10
percent. The 8.25 percent interest rate is only app 1 i ed to
funds contributed prior to March 1980.
B. Fixed Income Fund (Bond)
Same as existing contract
c. Stock Fund
Same as existing contract
D. Government Securities Fund
Investments will be made only in obligation issued or guar-
anteed by the U. S. Government with emphasis on obtaining a
high level of current income.
E. Money Market Funds
Investments will be made in money market securities with
emphasis on obtaining a high level of current income consis-
tent with liquidity and preservation of capital.
F. Adviser's Fund
Investments wi 11 be made in COlilmon stock and other equi ty
securities, bonds and other debt securities, and money
- 5 -
Section 3.
market instruments. The investment objective will be to
realize as high a level of long-term total rate of return as
is consistent with prudent investment risk. Total rate of
return consists of current income, including dividends,
interest, and discount accruals, and capital appreciation.
Hartford will have discretionary authority to vary the
investment of the fund among equity and debt securities and
money market instruments depending upon its analysis of
market trends.
II. DEPOSIT FEES (ALL FUNDS)
No deduction will be made for sales expense at the time of allo-
cation of contribution to the funds.
III. WITHDRAWAL FEES (ALL FUNDS)
A. A deduction for contingent deferred sales charges will be
made if there is any surrender of contract values during the
first fifteen years of a participant's individual account
and funds are pai d out over a peri od of 1 ess than three
years. (Lump Sum Withdrawal)
1. During the first eight years a deduction of 5 percent
will be made against the full amount of any such sur-
render.
2. Duri ng the next seven years a deducti on of 3 percent
will be made against the full amount of any such
surrender.
3. After fifteen years there is no deduction.
4. Such charges wi 11 in no event ever exceed 8.5 percent
when app 1 i ed as a percentage agai n st the sum of all
contributions made to a participant's account.
- 6 -
Section 3.
B. No deduction for withdrawal fees will be made:
1. In the event of death of a participant
2. If the account is pai d out under one of the annuity
options
3. In the event of a financial hardship withdrawal
4. If funds are pai d out over a peri ad of three years or
1 anger.
IV. ANNUAL POLICY FEE (ALL FUNDS)
A. Annual policy fee of $25
1. Fee is subject to increase after May 1, 1984
2. Fee will never exceed $50.
V. ANNUAL ASSET DEDUCTION CHARGES (VARIABLE FUNDS)
A. Hartford will make an annual asset charge based on a
percentage of the average daily net assets of the vari ab 1 e
funds. These deductions are on the variable fund accounts as
a whole and are not shown on a participant's quarterly
statement.
B. Asset charge for mortality and administrative service is
1 .25 percent.
C. Asset charge for investment advisory and administrative
services:
1. Fixed Income and Stock Funds
.5 percent
- 7 -
Section 3.
2. Money Market and Government
Securities Funds
.375 percent
3. Adviser's Fund
.75 percent
VI. FUNDING OPTION CONVERSION AND LIMITATION
A. Past Accumulation
1. Each exchange of assets is subject to a $5 transfer
fee.
2. Limitations on amounts transferred are the same as
existing contract.
B. Future Contribution
Same as existing contract
- 8 -
Section 4.
EXISTING AND PROPOSED FUNDING CONTRACT COMPARISON SUMMARY
This section is a side by side comparison with a brief qualitative
narrative on the advantages and disadvantages of the proposed funding
contract as compared to the exi st i ng contract based on the features
presented on the following charts.
Investment options
Deposit fees
Withdrawal fees
Pol icy fee
Funding option conversion fees and limitations
Asset deductions
REFER TO FOllOWING CHARTS
- 9 -
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- 15 -
Section 5.
PROPOSED FUNDING CONTRACT CONVERSION COST IMPACT ANAlYSIS
I. PLAN OF ANALYSIS
This section addresses the proposed fee structure. It will have
to be assumed that account values will generally change in a
similar pattern regardless of the funding contract since the same
overall market conditions will prevail. However, total fees will
differ depending on funding contract and account type. In 1982,
Hartford reviewed 25 sample participant accounts in the District.
These same 24 (one parti ci pant has subsequently retired)
participant accounts were analyzed in order to compare potential
fee benefits of one fundi ng contract over another. A compari son
between the District wide accounts and the 24 sample accounts as
of December 31, 1982, showed the sample accounts are fairly
representative of the District.
Uistribution of Account Balances by Investment Options
As of December 31, 1982
District Wide % of 24 Sample Accounts % of
Total Account Values Total Account Values
Fixed 62% 73%
Stocks 22% 17%
Bonds 16% 10%
T ota 1 100% 100%
For purposes of comparison of the 24 sanlpled participants:
A. Assume the existing plan continues unchanged for each parti-
cipant until June 2000. Assume the 24 participants continue
their same deposits into the same accounts all of which pro-
duce a 10% annual rate of return.
- 16 -
-"-~._-~---"_._'---""'-'-~'-'.--"'._-"--'~"-"-'*,._,---"-,,,-------~~~.._-_...,~_._--",._,---_._._~._-_..,....-.._-',.._-_.,-_.."--_._~~.._~.".._--~._...._,..-,_.._...__..,--"~------_._-_._-
Section 5.
1. Calculate total fees paid out if the 24 participants
leave the District and withdraw a lump sum payment
duri ng the month of June for the years 1985, 1990,
1995, 2000. Ca 1 cul ate the net account value for each
termination date.
2. Calculate total fees paid out if the 24 participants
1 eave the Di stri ct and withdraw over a three year
peri od of the years 1985, 1990, 1995, 2000. Ca 1 cu 1 ate
the net account value for each termination date.
B. Assume the District adopts Hartford's proposed funding
contract June 1983. Assume the 24 participants continue the
same deposits into the same accounts all of which produce a
10% annual rate of return.
1. Calculate total fees paid out if the 24 participants
leave the District and withdraw a lump sum payment
duri ng the month of June for the years 1985, 1990,
1995, 2000. Calculate the net account value for each
termination date.
2. Calculate total fees paid out if the 24 participants
leave the Di strict and withdraw over a three year
period for the years 1985, 1990, 1995, 2000. Calculate
the net account value for each termination date.
C. The net account values for the exi st i ng and proposed plans
were calculated using the assumptions under A and B above.
The change in account values which would result from
converting to the proposed plan was calculated as a
percentage of the net account values for the existing plan.
This comparision demonstrates the impact of the revised fee
schedule under equal conditions.
- 17 -
Section 5.
II. ANALYSIS RESULTS
The calculated results of the cost impact analysis are displayed
in Table 5.1 "Analysis Results Summary." A discussion of these
results according to withdrawal category follows.
A. Lump Sum Withdrawal
1. Fixed Interest Account
The short to near ter-m effects of conversion to the
Proposed Funding Contract amount to an average decrease
of 2.3 percent (1985) and 0.39 percent (1990) for the
samp 1 e accounts. However, because there are no with-
drawal fees after 15 years under the Proposed Plan, the
effects of conversion for the average Fixed Interest
Account over the longer term would be an increase in
account values of 1.93 percent (1995) and 2.47 percent
(2000) for the sample accounts.
2. Stock and Bond Accounts
The effects of conversion to the Proposed Funding
Contract would be a decrease in account values of
between .96 percent and 1.49 percent. This decrease is
due largely to the effects of the 0.25 percent increase
in annual asset deductions.
B. Three Year Withdrawal
Since the three year withdrawal option eliminates all
withdrawal fees under both the exi sting and the proposed
Plan, the fee and account value differentials do not vary
significantly. Deposit fees on existing Stock and Bond
Accounts wi 11 tend to favor the Proposed Pl an whi 1 e hi gher
- 18 -
Section 5.
annual policy fees on the proposed Fixed accounts will shift
the fee and account value differential in favor of the
existing plan.
The 0.25% increase in annual asset deductions under the
Proposed Plan offsets the lack of deposit fees to the extent
of an unfavorable comparison in 1995 and 2000.
Table 5.1
ANALYSIS RESULTS SUMMARY
AVERAGE PERCENTAGE INCREASE (DECREAS8,IN NET
WITHDRAWAL ACCOUNT VALUES OF!PROPOSED CONTRACT OVER
CONDITIONS EXISTING CONTRACT DUE TO FEESiAND DEDUCTIONS.
AND TERMINATION
DATES FIXED INTEREST FUND STOCK & BOND FUNDS
1. Lump Sum
Wi thdrawa 1
1985 (2.30) ( 1. 49)
1990 (0.39) (l .85)
1995 1. 93 (0.20 )
2000 2.47 (0.96 )
II. Three Year
Withdrawal
1985 (0.31 ) 0.04
1990 (0.39) 0.37
1995 (0.50) (0.20)
2000 (0.55) (0.96)
.
- 19 -
Section 6.
REFERENCE SURVEY
In September 1983, a "Deferred Compensation Plan Questionnaire"
was sent to six organizations which have converted to the proposed
Hartford Pl an to determi ne how the new Hartford Pl an is generally
regarded by their participants. Four of the six organizations
responded to the questionaire. All four organizations (University of
San Di ego; Cl ark County, Nevada; Las Vegas Convention Authority;
Carson City, Nevada) gave a positive general assessment with no
indication of opposition to the proposed fee structures. There were no
reports of participant dissatisfaction. and two groups mentioned
increased participation. The elimination of front end fees on
deposits, an increased number of options and flexibility, and the
Advi sers Fund were 1 i sted as attracti ve benefits of the proposed
Hartford Plan.
- 20 -
Section 7.
CONCLUSIONS AND RECOMMENDATIONS
I. CONCLUSIONS
The Hartford Proposed Funding Contract offers three additional
investment options not currently included in the existing
contract. The increased investment flexibility offered to all
District plan participants is advantageous in a dynamic invest-
ment market and merits serious consideration.
Based on the analysis of 24 sample participants' accounts, it is
apparent that the fees and deductions would increase in most
cases to the extent of reducing the total account values between
2.3 percent and 0.2 percent depending on withdrawal conditions
and type of account. However, the Proposed Plan does offer
advantages after 15 years in the plan under the Fixed Interest
Account and Lump Sum Withdrawal category, and for the early
withdrawal of Stocks and Bonds over a three year period.
Based on these results, it can be concluded that the Proposed
Plan does not offer an improved fee structure as a major
incentive for conversion. Conversely, the relative impact of the
Proposed Plan fee structure should not immediately eliminate
Hartford's proposal from further consideration since the versa-
tility which the Proposed Plan offers could result in an increase
in overall earnings in a market which has demonstrated dramatic
changes over the past few years. Also, the favorable general
assessment which was received in the reference survey indicates
that Hartford's Proposed Plan is competitive and service
oriented.
- 21 -
Section 7.
The irrmediate benefit to be derived from a plan conversion at
this time appears to be the option of converting funds to the
proposed Government Securities Fund, the Money Market Fund, or
the Advi ser I s Fund. When cons i deri ng current rates of return,
however, the Money Market and Government Securities Funds are not
performing as well as our existing Fixed Interest Fund.
Therefore, any immediate advantage of plan conversion would have
to be deri ved from the Advi ser I s Fund. However, the Advi ser I s
Fund has not been in existence long enough to report any trends
in performance and assess its rate of return.
II. RECOMMENDATIONS
Since there are no time restraints in converting to the Hartford
Proposed Funding Contract, and since it appears that there would
be no irrmediate or short term benefit from a plan conversion, the
Corrmittee recommends that the Oi stri ct stay wi th the present
contract until such ti me as the performance of the Hartford
Proposed Funding Contract can be evaluated and compared with
other deferred compensation plans currently offered in the market
place. Therefore, it is also recommended that the Corrmittee
undertake a survey of other competeti ve deferred compensati on
plans during the fiscal year 1984-85 in order to issue a
definitive recommended course of action.
- 22 -
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
N~ VI. ADMINISTRATIVE
2 6/21/84
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 18 1984
SUBJECT
AUTHORIZE $25,582 FROM THE SEWER CONSTRUCTION FUND TO
PURCHASE A DISTRICT-WIDE WORD PROCESSING SYSTEM
TYPE OF ACTION
AUTHORIZE PURCHASE
t
SUBMITTED BY
ISSUE: The authorization of funds to acquire a word processing system which
meets District requirements is requested.
BACKGROUND: In order to meet the clerical workload of the District with the recently
reduced staffing levels a common District-wide word processing system, which has
interchangeability of stored data and trained operators, is needed. The acquisition
of a word processing software to be operated on the ADDS Mentor computer system was
intended to provide the District with such a system. However, after a careful
evaluation process described in the following paragraphs, the purchase of an
alternative word processing system is being recommended in this position paper.
ADDS Mentor Software: At the time of the purchase of the ADDS Mentor System,
the manufacturer announced the availability of a software package for word
processing. The ADDS system had the advantage of low cost as any FMIS work
station could become a word processing station by the simple addition of a
printer. Unfortunately, in spite of an exhaustive trial effort with the ADDS
software it could not be made to work properly. The funds committed for this
software and printer were refunded by the ADDS company.
A second off-the-shelf software package named JET was found to be compatible
with the ADDS Mentor's operating system and was tested at the District. While
somewhat less deficient than the ADDS software, similar problems rendered this
system inappropriate for acquisition by the District. It was then determined
that dedicated word processing systems should be investigated by the District.
Selection of an Alternative System: Joyce McMillan volunteered to chair a
committee composed of user representatives from each department to determine
the District's word processing requirements, identify alternative systems,
obtain proposals from qualified suppliers, evaluate such proposals and submit a
report on the alternative systems to management.
Requests for proposals were sent to eight suppliers identified by the word
processing consultant, and seven responsive proposals were received. The
proposals were evaluated based on: cost effectiveness; supplier reliability;
future expandability; maintenance support; training; convertability of existing
data; and reference checks. Dedicated word processing systems were proposed on
two bases: stand alone systems or shared resource systems (multi-terminal,
cluster systems). The systems were proposed on a purchase or rental basis; a
number of suppliers proposed a lease-purchase option, as well.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INI
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WNF
'Tnt--
JM
A summary of the purchase cost and monthly maintenance expense for the proposed
systems is shown on the accompanying attachment.
Based on demonstrations of the systems, performance tests, evaluation of
proposals and reference checks, the committee identified the Sony Series 35 as a
superior system. The Sony system is significantly lower in price than competing
systems, and its software and equipment are technologically more advanced. The
Sony is also a stand alone system with its IIfloppy discsll interchangeable among
all work stations. Conversion of existing data and training for six operators
for five days will be provided at no cost. Reference checks by the committee
confirm industry surveys which indicate a high level of user satisfaction with
the software, equipment, training, and technical support received.
The Sony Series 35 is among the latest generation of word processors and,
therefore, has the most up-to-date features. This will keep it from becoming
techno 1 ogi ca lly obsolete for the longest foreseeable peri od when compared
against all systems which were evaluated. Results of the committeels
comparative evaluation of the features which were considered paramount indicate
that the Sony system will provide reliable, cost efficient service to meet the
District's present requirements, and has flexibility to meet future
requirements.
Location and Amount of Equipment Proposed:
The common District-wide word processing system will consist of six work
stations and five printers. One work station and one printer will be installed
in the Plant Operations Department, Construction and Services Division,
Engineering/Planning divisions, and the Collection System Operations
Department; two work stations and a printer will be used by the Clerical Support
Section within the Administrative Department. Included in the Clerical Support
Section's equipment is the cost of a dual sheet feeder and equipment stands.
Funding:
The unexpended balance of funds which have been authorized for a word processing
system within the Financial Management Information System Project and the 1983-
1984 Equipment Budget total $9,000. Full refund for the $6,000 capital outlay
for the ADDS word processing system was negotiated with the manufacturer and
dealer. $1,800 budgeted for an Olivetti memory typewriter for the Collection
System Operations Department in the 1984-1985 Equipment Budget will not be
expended. Therefore, the funds requested in this position paper are net of the
$16,800 authorized but presently unexpended:
REVIRED AND RECOMMENDED FOR IOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR.lCHIEF ENG.
Purchase Cost of
Sony Series 35
Less: Authorized but
Unexpended
$42,382
Current Request
(16,800)
$25,582
The discontinuance of rental expense for an existing word processing system
with i n the Plant Operat ions Department when the new system is acqu i red wi 11
result in operations and maintenance expense reductions in 1984-1985 of $5,300.
RECOMMENDATION: Authorize execution of a purchase agreement with Sony Corporation of
America to purchase the Sony Series 35 word processing system for $42,382, and
provide $25,582 of additional funds from the Sewer Construction Fund for this
purpose.
REVIEWED AND RECOMMENDED FOR 80ARD ACTION
INITIATING OEPT./OIV.
GEN. MGR./CHIEF ENG.
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BOARD OF DIRECTORS
NO. VII. ENGINEERING
1 6/21/84
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 18, 1984
SUBJECTAUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN
AGREEMENT WITH BECHTEL CIVIL AND MINERALS, INC. FOR
PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE MHF
TYPE OF ACTION
AUTHORIZE AGREEMENT
SUBMITTED BY
ISSUE: Board authorization is required for the General Manager-Chief Engineer to
execute an agreement with Bechtel Civil and ~1inerals, Inc.
BACKGROUND: On April 19, 1984, the Board authorized $15,000 for Bechtel Civil and
Minerals, Inc. to provide professional engineering services associated with the MHF
System Ash Handling Improvements. Bechtel has completed the initial scope of work
which was to recommend the best solutions for the MHF ash handling and conveying
problems, to establish design criteria for necessary improvements and to identify
the schedule and costs for construction and testing. As discussed in an earlier
Agenda Item (Bids & Awards: Item No.1), additional services are needed to finalize
the design and to assist the District staff during construction and startup. An
itemization of these professional services and associated costs is presented in
Attachment 1 to this position paper. The work will be billed on an hourly basis
with a cost ceiling of $61,000.
Funds for this work will come from the Multiple Hearth Furnace Project Budget that
has been previously authorized by the Board.
RECOMM0NDATIONS: Authorize the General Manager-Chief Engineer to execute an
agreement with Bechtel Civil and Minerals, Inc. for professional engineering services
in conjunction with the MHF System Ash Handling Improvements.
No additional Sewer Construction Funds are included in this authorization.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
'/.4-5
,,~
.a.~~
INITIATING DEPT.!DIV.
RAS
JL
RAB
RJD
ATTACHMENT 1
BECHTEL SUPPORT SERVICES
MHF ASH HANDLING IMPROVEMENTS
6/13/84
Activity Estimated Cost
1. Final Design
a) Civil/Mechanical $10 ,000 (1 )
b) Electrical/Instrumentation 15,000
2. Construction Support 21,500
3. Start-up Assistance 7,500
4. Contract Record Drawings 7,000
TOTAL ESTIMATED COST $61,000
NOTE:
(l)Does not include initial $15,000 authorization for preliminary design.
cC(S
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VII. ENGINEERING
2 6/21/84
POSITION ftAPER VIA: ROGER J. DOLAN
r""" General Manager-Chief Engineer
SUBJECT ESTABL H DATE FOR THE PUBLIC HEARING ON THE PROPOSED
NEW SCHEDULE OF PLAN REVIEW FEES, INSPECTION FEES, AND
MISCELLANEOUS CHARGES FOR PRIVATE SEWER CONSTRUCTION
PRO ECTS
SUBMITTED BY
DATE
June 18 1984
TYPE OF ACTION
SET PUBLIC HEARING
DATE
ISSUE: Revisions are needed in the District's schedule of fees to update the
current cost of plan review, inspection, and other services for private sewer
construction projects. A public hearing is required prior to the adoption of a new
schedule of fees.
BACKGROUND: All of the District fees currently assessed for reviewing and
accepting private sewer construction projects have been in effect for two years or
more. The principal basis for these fees is the District labor costs. These costs
have escalated at 4 to 6 percent this year and 7 to 8 percent last year. During the
latter half of 1984 the District will be undertaking a detailed review of the fees
based on updated estimates of time requirements to perform each task. This effort
may result in upward or downward adjustments. For that reason it is not
recommended that this adjustment fully correct for labor rate escallation.
Consequently, it is considered that, as a mininum, a 4 percent increase is required
for essentially all of these fees to insure that the fees charged adequately cover
the District's cost of providing the respective services.
Attachment A summarizes the fees that have been evaluated by District staff with
both the current charge and recommended revision presented. Although most of the
current fees have been escalated to reflect the recommended 4 percent increase, fee
reductions are recommended for District work performed on overtime (Items B-4 and
C-l, Attachment A) since previous calculations have included all fringe benefit
costs rather than being strictly limited to costs that are dependent on total
employee earnings. The proposed fee reductions are based on the use of a 20
percent overhead factor instead of a 40 percent factor.
District staff is in the process of scheduling meetings with representatives from
the Building Industry Association of Northern California and the Association of
General Contractors to respond to preliminary questions and provide copies of all
appropriate background information.
RECOMMENDATION: Establish July 19, 1984, as the date for the public hearing on the
proposed new schedule of plan review fees, inspection fees, and miscellaneous
charges for private sewer construction projects and authorize the publication of a
notice of the public hearing.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~
;[fi1J(
R.,48
v.(..
Attachment A
PROPOSED 1984-1985 FEE REVISIONS
Activity
(A) PLAN REVIEW:
(A-l) 2 Preliminary + 1 Final
Plan Reviews
(A-2) 3rd & Subsequent Preliminary
Plan Reviews
(A-3) 2nd & Subsequent Final Plan
Reviews
(B) INSPECTION:
(B-1) Mainline Inspection:
Jobs (400'
Jobs ~ 400'
(B-2) Lateral, House Connection, or
Side Sewer Alteration
Inspection
(B-3) Side Sewer Repair Inspection
(8-4) Overtime Inspection
(8-5) Inspect Construction of New
Structure (MH or RI)
(B-6) Inspection of Manhole
Connection
(C) COLLECTION SYSTEM:
(C-1) TV Inspection:
- TV Rerun
- TV Overtime
Current
Di stri ct Charge
$0.73/L.F.
($292 minimum)
$37 each
$55 each
$3.64/L.F.
($287 minimum)
$1.31/L.F.
$32 each
$10 each
Proposed
1984-1985 Charge
$0.76/L.F.
($304 minimum)
$38 each
$57 each
$3.79/L.F.
($298 minimum)
$1. 36/L . F .
$33 each
$10 each (No change)
$38/h('lllr $34/hour (Reduction)
($152 (4 hr) minimum)* ($136 (4 hr) minimum)
(Sat. or Sun.) (Sat. or Sun.)
$ 50 each
$20 each
$690/day
$ 86.25/hour
($172.50 minimum)
$920/day
$115/hour
($460 (4 hr) minimum)*
(Sat. or Sun.)
* Minimum charge has been District practice, not approved policy.
$52 each
$21 each
$718/day
$ gO/hour
($180 minimum)
$824/day (Reduction)
$103/hour
($412 (4 hr) minimum)
(Sat. or Sun.)
Current Proposed
Activity o i stri ct Charge 1984-1985 Charge
(C-2) Sewer Tap $100 each $104 each
(C-3) Dye Test $20 each $21 each
(D) RIGHT OF WAY SECTION:
(0-1) Segregation of LID Assessment $25/parcel $26/parcel
($60 minimum) ($62 minimum)
(0-2) Processing of Quitclaim Deeds $20/hour $21/hour
($60 minimum) ($62 minimum)
(0-3) Preparation & Processing of
Agreements Relating to Real
Property
Document Preparation $20/hour $21/hour
+ Surveying +$70/hour +$73/hour
(E) MISCELLANEOUS:
(E-1) Engineering for Private Sewer Projects:
- Structure only $370 $385
(No Change)
- New Sewer Extension Estimate Required Estimate Required
(E-2) ($385 minimum)
Permit Processing $2 each $2 each (No Change)
(E-3) District Rebate $80/unit $83/unit
Administration Fee
(E-4) Survey Party Charge $ 70/hou r $73/hour
BOARD OF DIRECTORS
NO. V I I I. PLANT
1 6/21/84
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager--Chief Engineer
DATE
June 18, 1984
SUBJECT TYPE OF ACTION
AUTHORIZE $13,000 IN SEWER CONSTRUTION FUNDS TO PURCHASE
AND INSTALL REPLACEMENT STARTERS FOR THE TREATMENT PLANT CAPITAL EXPENDITURE
NO.3 WATER HIGH-PRESSURE PUMPS
SUBMITTED BY
James Belcher, Associate Engineer
INITIATING DEPT./DIV.
Plant Operations Department
ISSUE: The motor starters on the two No.3 water high-pressure pumps
have failed within the last year7 and replacement with the next size
larger starter is recommended.
BACKGROUND: The two No. 3 water high-pressure pumps supply high
pressure process water for a variety of plant needs7 the most important
being injector supply water in the chlorination system. The increased
demand7 due to higher process f1ows7 for No. 3 water high-pressure7
coupled with normal wear on the Pumps7 requires the pumps to run at or
near full load on a regular basis. Running the pumps at their rated
load has recently caused the starters to fail three times within the
last year as a result of overheating. The overheating is a result of
using a marginally sized motor starter installed in an enclosure of
minimal size.
The Electrical Section7 Plant Maintenance7 has effected interim repairs
which will assure continued near-term operation. Two 7 new7 larger-size
starters installed in the larger enclosures will alleviate the long-term
problems of these overheating failures.
RECOMMENDATION: Authorize $137000 in Sewer Construction Funds to
purchase and install replacement starters for the two No.3 water
high-pressure pumps.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JB
CWB
BOARD OF DIRECTORS
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
N~ VI I I. PLANT
2 6/21/84
DATE
June 18, 1984
SUBJECT AUTHORIZE $6,000 IN SEWER CONSTRUCTION FUNDS TO REPLACE
THE TREATMENT PLANT INFLUENT CHANNEL VENTILATION SYSTEM
TYPE OF ACTION
CAPITAL EXPENDITURE
SUBMITTEO BY
James Belcher, Associate Engineer
INITIATINliI;lEPT./DIV. .
~Iant Operations Department
ISSUE: The existing influent channel ventilation system has corroded
beyond repair and requires replacing.
BACKGROUND: The primary influent channels transport incoming sewage to
the Primary process and pass underneath the Chemical Feed Building on
their way to the Primary Sedimentation Tanks. There are numerous
openings on the top of the channels for sl ide gates, chemical feed
ports, etc. The air space above the influent channels is continuously
ventilated to el iminate the concentration of corrosive or toxic
substances inside the Chemical Feed Building. The existing ductwork has
corroded beyond repair and does not effectively ventilate the channels.
It Is proposed to replace the Influent channel ventilation system with
a new, corrosion-resistant, duct-type system. A new ventilation system
will utilize a fractional horsepower fan and will effectively ventilate
these channels. This will pennit the existing and partially utilized
15-HP ventilation system to be retired. The reduction In fan horsepower
will result In savings of over $7,000 per year In reduced energy costs.
RECOMMENDATION: Authorize $6,000 In Sewer Construction Funds to replace
the Influent channel ventilation system.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
JB
CWB
INITIATING DEPT./DIV.
BOARD OF DIRECTORS
NO. V III.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 18,
SUBJECT TYPE OF ACTION
AUTHORIZATION OF $60,000 IN SEWER CONSTRUCTIONS FUNDS TO
OVERHAUL THREE DIESEL ENGINES AT LOWER ORINDA PUMPING CAPITAL EXPENDlTURE
STAT! ON
SUBMITTED BY
Charles W. Batts
INITIATING DEPT./DIV.
Plant Operations Department
ISSUE: The Lower Orinda Pumping Station uses diesel engine-driven
pumping units that are in need of overhaul.
BACKGROUND: The Lower Orinda Pumping Station uses diesel
engine-driven and diesel/electrical driven pumping units; these pumping
units were purchased in 1955 at a cost of $55,000 during the
construction of this station. It is proposed to overhaul the diesel
engines on these units that have been in service for approximately 28
years. The cost of this work is $20,000 per engine. This task would
extend the useful 1 ife of the equipment to that of a new unit, at a
cost close to the initial investment and, therefore, is a capital
expenditure. The engine overhauls would be done by an outside
contractor on a service contract based on quoted labor rates and parts.
Costs are based on diesel engine repairs normally experienced with major
overhauls.
RECOMMENDATION: Authorize $60,000 in sewer construction funds to
overhaul three diesel engine pump drive units at the Lower Orinda
PLmping Station.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
CWB
BOARD OF DIRECTORS
NO. I X. BUDGET & F I NANCE
1 6/21/84
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 13, 1984
SUBJECT
TYPE OF ACTION
ADOPT THE 1984-1985 PERSONNEL, EQUIPMENT, AND OPERATIONS
AND MAINTENANCE BUDGET
BUDGET ADOPTION
SUBMITTED BY
Walter N. Funasaki, Finance Officer
INITIATING DEPT./DIV.
Administrative Department
ISSUE: The 1984-1985 Personnel, Equipment, and Operations and Maintenance (0 & M)
budgets are submitted for adoption by the Board of Directors.
BACKGROUND: The 1984-1985 0 & M Budget was approved by the Board of Directors on
June 7, 1984. The 1984-1985 Personnel and Equipment budgets were approved at the
April 5, 1984 and May 3, 1984 Board Meetings, respectively.
A copy of the Board resolution adopting the 1984-1985 Personnel, Equipment, and
o & M budgets is attached.
RECOMMENDATION: The 1984-1985 Personnel, Equipment, and Operations and Maintenance
budgets are recommended for adoption.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
IdING:~
WNF
RESOLUTION NO. 84-
A RESOLUTION ADOPTING THE 1984-1985
CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET
The District Board of the Central Contra Costa Sanitary District
does hereby resolve as follows:
THAT, the 1984-1985 Central Contra Costa Sanitary District Budget,
consisting of the Operations and Maintenance Budget, Equipment Budget,
and Personnel Budget, be adopted.
PASSED AND ADOPTED this 21st day of June, 1984 by the District Board
of the Central Contra Costa Sanitary Distrist by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of Ca1 ifornia
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of Ca1 ifornia
Approved as to Form: