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Home My WebLink AboutAGENDA BACKUP 07-19-84 BOARD OF DIRECTORS POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer NO. IV. HEARINGS 1 7 19 84 DATE July 16, 1984 SUBJECT PROPOSED NEW SCHEDULE OF PLAN REVIEW FEES, INSPECTION FEES, AND MISCELLANEOUS CHARGES FOR PRIVATE SEWER CONSTRUCTION PROJECTS TYPE OF ACTION CONDUCT PUBLIC HEARING SUBMITTED BY RON KLIMCZAK INITIATING DEPT./DIV. PLANNING DIVISION ISSUE: Revisions are needed in the District's schedule of fees to update the current cost of plan review, inspection, and other services for private sewer construction projects. A public hearing is required prior to the adoption of a new schedule of fees. BACKGROUND: All of the District fees currently assessed for reviewing and accepting private sewer construction projects have beeninieffect for two years or more. The principal basis for these fees is the District labor costs. These costs have escalated at 4 to 6 percent this year and 7 to 8 percent last year. During 1984-85, the District will be undertaking a detailed review of all fees based on information being collected as to the actual time required to perform each task. This effort is expected to result in upward and/or downward fee adjustment recommendatio s for Board consideration during 1985. For that reason, it is not recommended that the currently proposed adjustment fully correct for the known labor rate escalation outlined above. Consequently, a minimum 4% increase is considered necessary to help ensure that reasonably adequate fees are charged for District services during the fee study period. A September 1, 1984 implementation date is recommended to allow a minimum 30 day notice of the increased fees following the July 19 public hearing. Attachment A summarizes the fees that have been evaluated by District staff with both the current charge and recommended revision presented. Although most of the current fees have been escalated to reflect the recommended 4 percent increase, fee reductionsare recommended for District work performed on overtime (Items B-4 and C-1, Attachment A) since previous calculations have included all fringe benefit costs rather than being strictly limited to costs that are dependent on total employee earnings. The proposed fee reductions are based on the use of a 20 percent overhead factor instead of a 40 percent factor. District staff has met or had telephone conversations with representatives from the Building Industry Association of Northern California and Associated Builders and Contractors, Inc. to respond to preliminary questions and provide copies of all appropriate background information. Contact has also been made with two contractors (Overmi11er, Inc. and J. Arthur White Corporation) who regularly install public mains in the District and have expressed a desire to meet with District staff on fee issues. Correspondence received from these sources will be provided for Board review. ;mK. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. RK JK RAB RJD Legal notice of this public hearing was published on July 7 and 13 in the Contra Costa Times. In addition, all people attending the public hearing will be provided with a copy of this position paper. RECOMMENDATIONS: (1) Conduct a public hearing and receive comments on the proposed new schedule of fees for private sewer construction projects. (2) Approve the proposed fee schedule with a September 1,1984 implementation date. RK:kn REVIEWED AND RECOMMENDED FOR SOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. Attachment A PROPOSED 1984-1985 FEE REVISIONS Activity (A) PLAN REVIEW: (A-l) 2 Preliminary + 1 Final Plan Reviews (A-2) 3rd & Subsequent Preliminary Plan Reviews (A-3) 2nd & Subsequent Final Plan Reviews (B) INSPECTION: (B-1) Mainline Inspection: Jobs <400 I Jobs ~ 400 I (B-2) Lateral, House Connection, or Side Sewer Alteration Inspection (B-3) Side Sewer Repair Inspection (B-4) Overtime Inspection (B-5) Inspect Construction of New Structure (MH or RI) (B-6) Inspection of Manhole Connection (C) COLLECTION SYSTEM: (C-l) TV Inspection: - TV Rerun - TV Overtime Current Di stri ct Charge $0. 73/L. F. ($292 minimum) $37 each $55 each $3.64/L.F. ($287 minimum) $1.31/L.F. $32 each $10 each Proposed 1984-1985 Charge $0. 76/L. F . ($304 minimum) $38 each $57 each $3.79/L.F. ($298 minimum) $1. 36/L. F . $33 each $10 each (No change) $38/hour $34/hour (Reduction) ($152 (4 hr) minimum)* ($136 (4 hr) minimum) (Sat. or Sun.) (Sat. or Sun.} $50 each $20 each I $690/day $ 86.25/hour ($172.50 minimum) $920/day $115/hour $460 (4 hr) minimum)* (Sat. or Sun.) * Minimum charge has been District practice, not approved policy. $52 each $21 each $718/day $ gO/hour ($180 minimum) $824/day (Reduction) $103/hour ($412 (4 hr) minimum) (Sat. or Sun.) Current Proposed Activity District Charge 1984-1985 Charge (C-2) Sewer Tap $100 each $104 each (C-3) Dye Test $20 each $21 each (D) RIGHT OF WAY SECTION: (D-1) Segregation of LID Assessment $25/parcel $26/parcel ($60 minimum) ($62 minimum) (D-2) Processing of Quitclaim Deeds $20/hour $21/hour ($60 minimum) ($62 minimum) (D-3) Preparation & Processing of Agreements Relating to Real Property Document Preparation $20/hour $21/hour + Surveying +$70/hour +$73/hour (E) MISCELLANEOUS: (E-1) Engineering for Private Sewer Projects: - Structure only $370 $385 - New Sewer Extension Estimate Required Estimate Required ($385 minimum) ( E-2) Permit Processing $2 each $2 each (No Change) (E-3) District Rebate $80/unit $83/unit Administration Fee (E-4) Survey Party Charge $70/hour $73/hour District BOARD OF DIRECTORS NO. V. BIDS & AWARDS 1 7 19 84 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 11, 1984 SUBJECT Authorization To Award A Purchase Order For An Ash loading Spout System TYPE OF ACTION Authorize Award of Purchase Order SUBMITTED BY Bruce Burton, Engineer INITIATING DEPT.!DIV. Engineering Issue: Authorization is required to award a purchase order for an Ash loading Spout System. Current work under the Incinerator Repairs And Modification Project includes modifications to the ash loading subsystem to convey sludge ash from the storage bins to a loading facility outside the Solids Conditioning Building. The planned modifications include a retractable loading spout system. The loading spout is necessary to prevent dust emissions while the ash is being loaded for transport to ultimate disposal. The ash loading spout system consists of a retractable loading spout, a baghouse and fan, a rotary airlock, and necessary control equipment. A request for Bids was publicly advertised on June 15, and 20, 1984. One bid was received from Dust Controlled loading Inc. (DCl) to provide the Ash loading Spout System for a total price of $10,789.00. The engineers estimate for this system was $10,000.00. The technical and commercial evaluation of the Bid by District staff and Bechtel Civil and Minerals Inc. showed that the bid was responsive and responsible and pricing reasonable. The loading Spout System will be installed by Altec Inc. under a previously awarded contract. Funds for this purchase order will come from the Multiple Hearth Furnace Project budget previously authorized by the Board. Recommendation: Authorize the award of a purchase order to DCl Inc. for $10,789.00 to provide a retractable loading spout, a baghouse and fan, a rotary airlock and control equipment. No additional Sewer Construction Funds are requested as part of this authorization. BB:kn REVIEWED AND RECOMMENDED FOR BOARD ACTION /mJ /011 >tv\'" V(.. INITIATING DEPT.!DIV. BB RAS HSM JAl <C<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT Jul 10, 1984 TYPE OF ACTION AUTHORIZATION FOR P.A. 84-12 (PLEASANT HILL) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT Accept for Processing SUBMITTED BY Dennis Hall INITIATING DEPT./DIV. Construction Division Parcel No. Area Owner Address Parcel No. & Acrea e Remarks Lead A enc 84-12 Pleasant Hill Currin Construction Co. 8015 Foothill Road Pleasant Hill, CA 94566 152-060-014 (12.8 Ac.) Proposed Sub. 6496 "Hillcrest 11"--48 Condo- Townhouse type units. Conceptual approval by City of Pleasant Hill. City of Pleasant Hill RECOMMENDATION: Authorize P.A. 84-12 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON ~~ DH w ltlP RJD INITIATING DEPT./DIV. 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I FL C,' ..-6-AIS:' -, .. - ---.- .--~~ I --;-r- PROPOSED ANNEXATION ~ l ,. f-J=-:JPL ~,__ PA""~I -... ~Rf... oPAAp<.w..V"L 'i ----.: -J o.p ~,'" '" ~~ "" "' ~ ~ ~ - / / / / / / ""---- ------- ~ CITY OF PLEASANT 14.57 AC ... RCHILO 20A'~ ~ \ ~r2:~ r- ~A. 84"/2 1 t ( ; I~ 7~~ <C<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 10, 1984 TYPE OF ACTION SUBJECT QUITCLAIM SEWER EASEMENT, JOB 3851, PARCEL 2, ORINDA AREA APPROVE QUITCLAIM OF EASEMENT SUBMITTED BY Denn i s Ha II INITIATING DEPT./DIV. Construction Division ISSUE: Founders Title Company, on behalf of the property owner, MURIEL D. OIBRIEN, has requested the District to quitclaim a sewer easement which crosses the O'Brien property. BACKGROUND: The subject easement was created in November 1983. After the subject easement was created, a new route was selected for the publ ic sewer and a new easement for this route was granted to the District in May 1984. The subject easement was not used and will not be needed in the future. This quitclaim will eliminate all interest the District has in the subject easement. RECOMMENDATION: Approve and execute Quitclaim Deed and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON DH JM RAB INITIATING DEPT./DIV. M M3 ~ 1'/~ ~~~ <9a C'{; ~~ ...r~. (.Al (<~~ ~~o~ 1'~ << -r..fo' s~,~, oJ~ 51 rj."~ ~ ~~ 6'. ~, 1)ET"'J... Cb_ " ~ I .= 20' Oj~ ","'- - UC'LLE - C\i P~8141L P48782F _ A 15 B 406 Y QUITCLAIM S JOB 3851 EWER EASEMENT - PARCEL 2 ORINDA AREA RESOLUTION NO. 84- A RESOLUTION AUTHORIZING EXECUTION OF QUITCLAIM SEWER EASEMENT, JOB 3851, PARCEL 2 ORINDA AREA BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT, this District hereby consents to the execution of IIQUITCLAIM DEEDII with MURIEL D. O'BRIEN, JOB 3851, PARCEL 2, ORINDA AREA, dated July 19, 1984; and THAT the President and Secretary of this District are hereby authorized and directed to execute said document for and on behalf of the Central Contra Costa Sanitary District. PASSED AND ADOPTED this 19th day of July, 1984, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California , " ~ /.. COUNTERSIGNED : Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California ... Approved as to Form: John J. Carniato District Counsel Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI I. ENGINEERING 1 7 1 9 84 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 16, 1984 TYPE OF ACTION SUBJECT AUTHORIZE $91,400 FROM SEWER CONSTRUCTION FUND FOR PROJECTED 1984 STORM DAMAGE BUDGET Authorize Funds SUBMITTED BY James Hill, Associate Engineer INITIATING DEPT./DIV. Engineering Division ISSUE: Funds are required for continuing work on storm damage projects. BACKGROUND: The severe rains of the 1982-83 winter caused extensive damage to the CCCSD collection system. A total of 49 storm damage locations were identified, ranging in severity from fallen trees and debris to major landsl ides. There was too much storm damage to be repaired in one summer, so an emergency project was launched to repair those sites where collection system failure was a possibility. Repairs were completed at 21 sites before the onset of the rains of the 1983-84 winter, and collection system failure was prevented. There are now 30 identified sites (two new sites have been identified) where repair work is still needed. Temporary sewer lines, maintained by the Collection System Operation Department, are conveying sewage at 11 of the 30 storm damage locations. The emphasis of the storm damage work has shifted from emergency repairs to cost effective long term repairs. In addition, repairs at many of the storm damage locations are complicated by potential future litigation. In these cases, the approach is to maintain sewer service while providing technical support to the Risk Management Section to assist in the ultimate resolution of each problem. The Engineering Division proposes to proceed with major work at 7 sites and minor work at 15 sites (primarily inspection or minor repair) this fiscal year. The Sewer Construction funds requested in this position paper are required to accompl ish the following tasks: I. Storm Damage Project Management and 1984/85 field survey; 2. Design of repairs at 5 locations: 3. Completion of 2 construction projects from last year; and 4. Support of Risk Management activities. A breakdown for this authorization is included in Attachment A. It should be noted that of the $91,400 requested in this authorization, all but $7,200 is for design and force account costs. Funds for construction will be requested at the time of award of bid. A preliminary cost estimate for the storm damage construction proposed for the 1984-85 fiscal year is $225,000. Attachment B presents a history of Board authorizations and expenditures for collection system damage work. Storm damage work will need to continue during the 1985-86 fiscal year, but probably at a reduced level. It is not possible to estimate costs beyond the 1984-85 fiscal year because of uncertainties of litigation at several storm damage locations. RECOMMENDATION: Authorize $91,400 in Sewer Construction Funds for the projected 1984-85 storm damage project work. REVIEWED AND RECOMMENDED FOR BOARD ACTION Vi..". P11B INITIATING DEPT./DIV. JAL RAB ATTACHMENT A PROJECTED 1984-85 STORM DAMAGE SCOPE OF WORK AND COSTS TASK 1. Project Management and 1984/85 Field Survey 2. Design of Repairs at Five Sites 3. Completion of Ongoing Construction o Oak Arbor outside contractor $ 7,200 o District Forces 2,500 SUBTOTAL 4. Support of Risk Management o Litigation support for Los Arabis, Moraga, Fairfield, Overhill Ct., Evergreen Drive, and Charles Hill Circle slides TOTAL BUDGET REQUEST COST $17,500 49,200 $ 9,700 $15,000 $91,400 ATTACHMENT B HISTORY OF PRIOR BOARD AUTHORIZATIONS AND EXPENDITURES FOR COLLECTION SYSTEM DAMAGE WORK FUNDS FUNDS TIME PERIOD AUTHORIZED EXPENDED Up to June 30, 1982 $ 130,400 $ 44,700 Fiscal Year 1982- 83 365,900 314,500 Fiscal Year 1983-84 726,700 812,000 1984-85 Authorization 91,400 -;', *Projected 1984-85 Construction Costs $225,000