HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 05-04-09~~ Central Contra Costa Sanitary District
Protecting public health and the environment 5079 Imhoff Place, Martinez, CA 94553-4392
BUDGET AND FINANCE COMMITTEE
ACTION SUMMARY
Chair Lucey
Member Nejedly _,
Monday, May 4, 2009
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Jerry Lucey, Jim Nejedly, Randy Musgraves, Debbie Ratcliff
1. CALL MEETING TO ORDER
Chair Lucey called the meeting to order at 3 p.m.
2. PUBLIC COMMENTS
None.
3. OLD BUSINESS
a. Review Outstanding Questions
Outstanding questions were reviewed. Stephanie King, Purchasing
Manager, discussed the issues surrounding late billings and payments to
Occhicone Landscape. Staff will meet with Mike Occhicone to ensure
timely billings and address internal invoice processing with staff. She
recommended that a formal bid be done for landscaping services this
winter.
COMMITTEE ACTION: Reviewed outstanding questions. The
Committee concurred with staff's recommendation to bid on
landscape services.
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Budget and Finance Committee
May 4, 2009
Page 2
b. .Trucker Huss invoice and written response
COMMITTEE ACTION: Received written response.
4. CLAIMS MANAGEMENT
a. Review Outstanding\Claims
Randy Musgraves, Director of Administration, reviewed two outstanding
claims. A sewage overflow occurred on April 23, 2009 at 1 Tolan Way,
Lafayette. Clean-up occurred for the soil outside the home, expected to
cost approximately $4, 500. There was no property damage. The second
claim was for the reimbursement of a lateral repair for $6, 959.55 due to
two plugs in the sewer main.
COMMITTEE ACTION: Received report.
5. REPORTS/ANNOUNCEMENTS
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a. Bank Account Security Invasion (Novato Sanitary District)
Staff reported the details of the fraudulent direct deposits that occurred at
a neighboring sanitary district. Staff is reviewing current District practices
to ensure security. The County has greater liability. Staff is also
evaluating the advisability and-cost of obtaining Commercial Crime
Coverage insurance.
COMMITTEE ACTION: Received report.
6. REVIEW EXPENDITURES (Item 7. a. in Board Binder)
a. Review expenditures
There are two outstanding questions that staff will research.
COMMITTEE ACTION: Recommended Board approval of
expenditures.
b. Review P-Card expenditures
COMMITTEE ACTION: Reviewed expenditures.
Budget and Finance Committee
May 4, 2009
Page 3
7. REVIEW MARCH 2009 FINANCIAL STATEMENTS (Item 7.b. in Board Binder)
COMMITTEE ACTION: Recommended Board approval of Financial
Statements.
8. ADJOURNMENT - at 3:25 p.m.