HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 03-02-09
Central Contra Costa Sanitary District
Protecting public health and the environment 5079 Imhoff Place, Martinez, CA 94553-4392
BUDGET AND FINANCE COMMITTEE
Chair Lucey
Member Nejedly
Monday, March 2, 2009
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception, 5019
Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Committee are also available for public inspection at the Reception. During
the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central
Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to
everyone, including those with disabilities. If you are disabled and require special accommodations to
participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925)
229-7303.
(925) 228-9500
www.centralsan.org
@ Recycled Paper
1. CALL MEETING TO ORDER
2. PUBLIC COMMENTS
3. OLD BUSINESS
*a. Two outstanding questions
4. CLAIMS MANAGEMENT
*a. Review outstanding claims
5. REPORTS/ANNOUNCEMENTS
a. Proposed changes to Fees, Rates and Charges (Item 1 0.a.1) in Board
Binder)
b. GASB 45 Trust Investment
*c. AIG Insurance Carrier Status Report
*d. Current Litigation Expenses
*e. CSO Encroachment Permit Fees
6. EXPENDITURES (Item 6.a. in Board Binder)
a. Review expenditures
*b. Review P-card expenditures
7. REVIEW JANUARY 2009 FINANCIAL STATEMENTS (Item 6.b. in Board Binder)
8. ADJOURNMENT
*
Attachment
3.a...
Central Contra Costa Sanitary District
February 27, 2009
TO:
FROM:
BOARD BUDGET AND FINANCE COMMITTEE
RANDALL MUSGRAVES ~'^
DEBBIE RATCLIFF .#~
SUBJECT:
February 17, 2009 Finance Committee Meeting
There were two outstanding questions from the last Board Budget and Finance
Committee meeting which required additional staff research. The questions and
answers are provided below:
1. 31602 Glenk's Golf Cars - The cost of the golf cart seems high. Were
multiple quotes obtained?
The Purchasing Section called three companies in the Bay area for quotes;
companies in Martinez, Oakland and Antioch. The company with the least
expensive product was Glenk's Golf Cars. The Purchasing Section was able to
obtain a price which was less than the estimate in the Equipment Budget.
2. Vactor Truck Rental Reimbursement
Staff has contacted Ricker Machinery Company to discuss the issue of their
company paying for the rental of replacement vactor trucks while Ricker performs
warranty work on the new trucks. As of the writing of this memo, Ricker Machiner
Company has not given a response.
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5.c.
Central Contra Costa Sanitary District
March 2, 2009
TO:
BUDGET & FINANCE COMMITTEE
VIA:
FROM:
JAMES M. KELL V, GENERAL MANAGER
RANDALL M. MUSGRAVES, DIRECTOR OF ADMINISTRATION fp.J.A
SUBJECT: AIG INSURANCE CARRIER STATUS REPORT
There have been recent articles regarding AIG and their need for additional capital. They
are at a position of selling prized assets to their competitors or handing over a big part of
its business to the federal government. It is believed by most that the federal government
will not allow the company to fail and allow a rippling effect that would significantly add
to the current economic woes.
However, staff has requested the District's Insurance Broker, Alliant Insurance Services,
to remarket our coverage in an effort to see if there are any new carriers that could
provide us coverage, and if so, at what cost. Staff's intent is to position the District to
move to another viable option quickly, if so needed.
5 · d..
Central Contra Costa Sanitary District
March 2, 2009
TO:
BUDGET & FINANCE COMMITTEE
VIA:
FROM:
JAMES M. KELLY, GENERAL MANAGER
RANDALL M. MUSGRAVES, DIRECTOR OF ADMINISTRATION f~'^
SUBJECT: CURRENT LITIGATION EXPENSES
The previous Budget and Finance Committee had requested updates regarding the
litigation expenses in an effort to keep the Committee and Board apprised of the costs.
Attached is a spreadsheet for four of the most recent litigation cases. The expenses are
through January 2009 billings from Meyers Nave. Additional expenses will be reported in
the February billings. Four of the five cases listed are now resolved. A final costing of
the four cases should be provided to the Committee by mid-March due to the billing cycle.
Meyers, Nave
CCCSD V
Scanlan V CCCSD V Talada V City Strenzel Lane,
Kaufman Kramer of Mtz., ET AL KB Homes Mtz
2007
January 261.62 0.00
February 1,277.20 0.00
March 3,360.30 0.00
April 2,975.67 0.00
May 4,003.34 0.00
June 4,239.45 0.00
July 2,264.51 0.00
August 1,188.36 0.00
September 1,199.44 0.00
October 2,659.02 8,160.69 355.00
November 5,844.20 2,253.98 745.50
December 2,673.28 1,559.73 0.00
31,946.39 11,974.40 0.00 1,100.50 0.00
2008
January 815.76 3,152.37 0.00 0.00
February 856.96 1 ,824.48 0.00 0.00
March 3,532.31 2,900.63 0.00 0.00
April 5,172.07 1,538.95 0.00 1,614.00
May 5,673.69 665.90 0.00 0.00
June 5,505.68 878.57 0.00 237.00
July 13,277.10 824.00 0.00 60.00
August 5,311.10 181.28 0.00 0.00
September 8,467.49 1,532.64 0.00 0.00
October 16,663.81 2,137.02 21,135.60 388.00
11/25/08 2,974.77
November 41 ,166.24 144.20 0.00 2,155.79
12/03/08 7,478.79
12/22/08 2,307.55 728.00
December 9,239.17 3,363.09 14,293.69 144.20 2,590.60
128,442.49 19,143.13 36,157.29 4,598.99 2,590.60
2009
January 12,159.10 237.18 1,573.84 564.48 734.82
February
March
April
May
June
July
August
September
October
November
December
12,159.10 237.18 1 ,573.84 564.48 734.82
Totals $172,547.98 $31,354.71 $37,731.13 $6,263.97 $3,325.42
5.e.
Central Contra Costa Sanitary District
March 2, 2009
TO:
BUDGET & FINANCE COMMITTEE
VIA:
FROM:
JAMES M. KELLY, GENERAL MANAGER
RANDALL M. MUSGRAVES, DIRECTOR OF ADMINISTRATION fMM
SUBJECT: COMPARATIVE ENCROACHMENT PERMIT FEES CHARGED BY CITIES AND
CONTRA COSTA COUNTY
At a previous Committee meeting, a question was raised regarding the varying
encroachment permit fees Cities charge the District. Attached is a listing of some of the
charges for comparison. It is provided for your information.
CSO Encroachment Permit FEES 2009
2/18/2009
Lafayette
$187.50 for 1.5 Hrs
(initial inspection &
processing) Additional
inspections $125/hr
$119/H r
$135 up to 1.5 Hrs-
$90/Addt'l Hr
$270 up to 3 Hrs -
$90/Addt'l Hr
Chrgs vary by project
& Inspector hrly rate
Pleasant Hill
$96/Hr (2 Hr Min.) After
5pm/Wknds $144/Hr. 7% of Total
San Ramon
Walnut Creek
$135/hr
$145/hr (Traffic
Under 30 Min. no Chrg. Plans)
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