HomeMy WebLinkAboutAGENDA BACKUP 03-03-88
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Centrl-Contra Costa Sanitar -District
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BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
Ma rch 3, 1988
NO.
IV.
BIDS AND AWARDS
1
SUBJECT
AUTHORIZE ~ARD OF CONTRACT TO TRANSNATIONAL SERVICES
INCORPORATED FOR THE INSTALLATION OF CliECK V & VES IN
THE FILTER PLANT BACKWASH PUMPS CliECK VALVE ADDITION, AS
PART OF WASTEWATER RECLAMATION, DISTRICT PROJECT NO. 20026
DATE
February 26, 1988
TYPE OF ACTION
AUTHORIZE AWARD
SUBMITTED BY
Brian T. Godsey
Junior Engineer
INITIATING DEPT.lDIV.
Plant Operations Department
ISSUE: On February 22, 1988, sealed bids for Filter Plant Backwash Pumps Check Valve
Addition, as a portion of District Sewer Project No. 20026, were received and opened.
The Board of Directors must award a contract or reject proposals within 60 days of the
opening of sealed bids.
BACKGROUND: A joint Central Contra Costa Sanitary District - Contra Costa Water
District project to demonstrate the technical and economic feasibility to reclaim water
for use by local industries is now in process. The existing operation of the Filter
Plant backwash disturbs the filter media due to air in the backwash pump discharge
piping. District staff has determined that the addition of a check valve for each
backwash pump will prevent air from entering the discharge pipe and thus el iminate
distrubance of the filter media. The check valves will function automatically and
provide a better seal than the existing butterfly valves.
Sealed bids for the installation of three check valves were received and opened on
February 22, 1988. The bid tabulation is attached. The lowest responsible bidder is
Transnational Services, Inc. with a bid of $3,564. The estimate for the total project
cost is $25,000, a figure that includes prepurchase of project materials ($8,000),
project management, project inspection, District force account, contingency, and
design.
This installation is included as part of the Wastewater Reclamation Project and is a
priority item. District staff has concluded that the proposed project will have no
significant impact on the environment and has filed a Notice of Exemption.
RECOMMENDATION: Authorize award of a contract to Transnational Services, Inc., the
lowest responsible bidder for $3,564, for the installation of Filter Plant Backwash
Pumps Check Valve Addition, District Sewer Project No. 20026.
INITIATING DEPT.lDIV,
EVIEWED AND RECOMMENDED FOR BOARD ACTION
<5-~/J
130211,9/85
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Centra~ ~ontra Costa Sanitary ..Astrict
BOARD OF DIRECTORS
PAGE
OF
5
POSITION
PAPER
BOARD MEETING OF
March 3, 1988
NO.
IV.
BIDS AND AWARDS
2
SUBJECT
AUTHORIZE AWARD OF A CONTRACT TO DILLINGHAM CONSTRUCTION
N.A., INC. FOR CONSTRUCTION OF DISTRICT PROJECT NO. 3791,
DEWATERING SYSTEM IMPROVEMENTS, AUTHORIZE THE GENERAL
MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT WITH
JOHN CAROLLO ENGINEERS FOR SERVICES DURING CONSTRUCTION
DATE
February 29, 1988
TYPE OF ACTION
AUTHORIZE AWARD
AUTHORIZE AMENDMENT
AUTHORIZE POSITION
SUBMITTED B1 .
Bert . M1chalczyk
Senior Engineer
INITI~TING. DEPT.lQIV
cng1neer1ng Department
Engineering Division
ISSUE: On February 11, 1988, sealed proposals were received and opened for the
construction of District Project No. 3791, Dewatering System Improvements. The
Board must authorize award of the contract or reject bids within 60 days of the
opening of the proposals. Consulting agreements in excess of $50,000 require
Board approval.
BACKGROUND: Plans and specifications for the project were completed by John
Carollo Engineers and the project was advertised on December 4 and 17, 1987. Nine
bids .were received on February 11, 1988. A tabulation of the bids is shown in
At tachment 1. The Engineering Department conducted a technical and commercial
evaluation of the bids and concluded that the lowest responsible bidder is
Dillingham Construction N.A., Inc. of Pleasanton, CA, with a bid price of
$5,878,000. The Engineer's Estimate for construction is $5,841,000. The budget
to complete this project is $7,574,612, as shown in Attachment 2. The total
project cost is anticipated to be $10,338,656.
Originally included in the project cost was $450,000 for a Sludge Blending System.
During the final stages of the overall project, complications arose with the
design of the Sludge Blending System. At that time it was decided to delete the
Sludge Blending System from the plans and specifications to avoid delaying the
project. The Sludge Blending System will cost from $250,000 to $465,000. This
cost is not included in the total project cost estimate identified above. When
the Sludge Blending System is finalized, a supplemental authorization will be
requested. At that time a decision will be made whether to negotiate a change
order with Dillingham or to bid the work as a separate project. Staff will update
the Board on the Sludge Blending System when that portion of the work is ready to
proceed.
John Carollo Engineers (JCE) will provide support services during construction
including submittal review, clarifications of the plans and specifications, and
will assist in the preparation of the O&M manual, the operator training, and the
completion of the as-builts. The work by JCE will be provided through a $302,400
amendment to their existing agreement.
INITIATING DEPT./DIV.
C y-?1J/
1302A-9/85 BLM
REVIEWED AND RECOMMENDED FOR BOARD ACTION
SUBJECT
AUTHORIZE AWARD OF A CONTRACT TO DILLINGHAM CONSTRUCTION
N.A., INC. FOR CONSTRUCTION OF DISTRICT PROJECT NO. 3791,
DEWATERING SYSTEM IMPROVEMENTS, AUTHORIZE THE GENERAL
MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT WITH
JOHN CAROLLO ENGINEERS FOR SERVICES DURING CONSTRUCTION
POSITION PAPER
PAGE 2 OF 5
DATE
February 29, 1988
The specifications state that the District will witness the centrifuge and cake
pump factory tests. This will require a trip to Warminster, PA, for the
centrifuges and to Whitebear, MN, for the cake pumps.
Funds have been included in the project budget for a half-time clerical position
for the anticipated 24-month duration of contract administration activities on the
project. Staff intends to request a full-time Secretary 1/11 position in the
1988-1989 Personnel Budget to handle these duties as well as other clerical needs
that have arisen as a result of the accelerated District Capital Program. Between
now and the beginning of the new District fiscal year, staff intends to use a
temporary contract services' secretary to staff the project.
The estimated cost for the Dewatering System Improvements Project included in the
1987/1988 Capital Improvement Budget was $9,869,000. The project budget is
currently estimated to be $10,338,656, plus an anticipated future allocation of
$250,000 to $465,000 for the Sludge Blending System. The increase in expected
project costs is due to the following factors:
o The delay in project award caused by the Bird protest of the centrifuge
qualification process and the subsequent rebid of the centrifuge prepurchase
contract.
o An increase in the construction schedule from an l8-month to a 21-month period
to correct the difficult and possibly expensive construction sequencing which
would have been necessary to complete the project in 18 months.
o The budgetary figure was derived in the predesign study. Specific project
details became fully known only after the design was substantially completed.
A description
page TP-17.
request for a
CEQA has been
of this project is provided in the Capital Improvement
The Fiscal Year 1988-89 Capital Improvement Budget will
supplemental authorization to cover the anticipated cost
complied with as part of the Stage 5B Expansion.
Budget on
include a
increment.
RECOMMENDATION: Authorize award of a contract for construction of District
Project No. 3791 to Dillingham Construction N.A., Inc., the lowest responsible
bidder. Authorize the General Manager-Chief Engineer to execute a $302,400.
amendment with John Carollo Engineers for services during construction.
13028-9/85
ATTACHMENT 1 Page 3 of 5
Centra~Contra Costa Sani~ry District
SUMMARY OF BIDS
PROJECT NO. 3791 Dewaterinq System Improvements DATE 1/11/88
LOCATION WWTP - Solids Conditioninq Buildinq ENGR. EST. $ 5.841.000
<r
W
BIDDER (Name, telephone & address)
BID PAle.
1 Dillingham Construction N.A.Inc( 415) 463-3300 $
5,878,000
5960 Inglewood Drive, Pleasanton 94566
Monterey Mechanical Company ( 415) 632-3173 $
2 8275 San Leandro Street, Oakland 94621 5,964.000
MGM Construction Company ( 415) 685-8812 $
3 1785 Arnold Industrial Way, Concord 94520 5,997,000
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Homer J. Olsen, Inc. ( 415) 489-1661 $
4 35500 Olsen Way, Union City 94587 6,063,000
~
Campbell Construction Company ( 415 ) 785-8910 $
5 26062 Eden Landing, Hayward 94545 6,134,000
I--
Alan A. Bradford, Inc. ( 707) 437-5484 $
6 4970 Peabody Road, Fairfield 94533 6,184,000
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E.H. r10rrill Company ( 415 ) 845-4100 $
7 939 Anthony, Berkeley 94710 6,425,000
-
Albay Construction Company ( 415 ) 228-5400 $
8 865 Howe Road, Martinez 94553 6,799,000
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Steve P. Rados, Inc. ( 714 ) 835-4612 $
9 600 N. Tustin, Santa Ana 92705 7,872,441
-
( ) $
-
( ) $
-
( ) $
PREPARED BY
Bert L. Michalczyk
DATE
2/11 /88
SHEET NO.
OF 1
2503-9/84
ITEM
1.
2.
3.
4.
5.
6.
7.
8.
9.
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Page 4 of 5
ATTACHMENT 2
DEWATERING SYSTEM IMPROVEMENTS
DP 3791
POST BID/PRECONSTRUCTION ESTIMATE OF COSTS
OUTSIDE DISTRICT % OF
CONTRACT FORCES CONST.
DESCRIPTION COST COST TOTAL COST
Construction Contract
Costs
a) Construction Contract
(As Bid) $5,878,000
b) Mixing System (Future
Allocation)
c) Estimated Construction
Contingency 440,900(A)
d) Prepurchased
Centrifuges 1 , 59 1 , 04 1 ( B )
e) Plant Operations
Department Construction $ 27,000
Total Construction
Contracts Cost 7,909,941 27,000 $7,936,941 100
Construction 591,650 267,200 858,850 10.8
Admin. Costs (C)
Engineering During 20,000 146,840 166,840 2.1
Construction (D)
Facility Startup Costs (E) 105,400 78,000 183,400 2.3
Total Estimate Required to
Complete Project 9,146,031
Prebid Expenditures 1,192,625 15.2
Total Project Cost Estimate 10,338,656
Less Funds Previously Authorized (2,764,044)
Total Additional Funds Required
to Complete Project $7,574,612
(A) Contingency will be used for change orders, force account or engineering
assistance as necessary.
(B) Previously authorized by the Board of Directors on June 18, 1987.
, .
Page 5 of 5
ATTACHMENT 2 (Continued)
(C)
Includes contract administration, construction inspection,
support, surveying, legal expense, testing services, and John
Engineers' assistance for shop drawing review.
clerical
Carollo
(D)
Includes $69,840 previously authorized for
installation, structural engineering assistance,
coordination.
engineering-related to
and Plant Operations'
(E) Includes O&M manual preparation, training, as-built drawing preparation,
and facility start-up and testing.
_.
CentrL. Contra Costa Sanitar, District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER BOARD MEETING OF
Ma rch 3
1988
NO.
V.
DATE
CONSENT CALENDAR 2
SUBJECT
APPROVE AND EXEaJTE GRANT OF EASEMENT AGREEMENT
WITH CONTRA COSTA COUNTY, JOB 4417, PARCEL 3,
DANVILLE AREA
TYPE OF ACTION
APPROVE AND EXECUTE
EASEMENT AGREEMENT
SUBMITTED BY
Denni sHall
Associate En ineer
INITIATING DEPT./DIV.
Engineering Department/
Cons ruc io
ISSUE: The subject easement is one of three requi red for the offsite sewer
system for proposed Subdivision 6806.
BAO<GROUND: The offsite sewer system for Subdivision 6806 must cross County
property to connect to the trunk sewer on the northeast si de of the former
Southern Pacific Rail road Right of Way. The County purchased a portion of the
railroad property for use as a future transportation corridor. The County's plans
for their property include the possible construction of a light rail commuter
service.
The terms of the easement agreement are intended to protect the County's projected
uses of their land while permitting the sewer installation. The District and the
County have executed similar agreements in the past.
RECOMMENDATION: Approve and execute Grant of Easement Agreement with Contra
Costa County, Job 4417, Parcel 3, authorize the President of the Board of
Directors and the Secretary of the District to execute said Grant of Easement and
forward said agreement to the County for its action.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A..9/85
DH
JSM
RAB
r;rNG.
ROGER J. DOLAN
~tf
f$
INITIATING DEPT./DIV.
--
SIrE MAP
-..., n".. "'Y...., HA COSTA SANITARY DISTRICT
RIGHT of WAY MAP for SEWER
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Centrl.. Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
M
NO.
v.
CONSENT CALENDAR 3
SUBJECT
DATE
ADVISE THE BOARD OF THE U-OSE OUT OF THE A-I LINE
SOLDIER BEAM INSTALLATION PROJECT IN WALNUT CREEK
(DP 14257) AND RETURN $11~886 TO THE COLLECTION SYSTEM
PROGRAM CONTINGENCY ACCOUNT
F
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY
Thomas A. Trice~ Engineering Assistant
INITIA TING DEPT./DIV.
Engineering Department/
Construction Division
ISSUE: All work has been completed on the A-I Line Soldier Beam Installation
Project in Walnut Creek~ and this project can now be closed out.
SACKGROUND: This project involved the installation of a row of soldier beams
along a portion of the Southern Pacific Railroad Right of Way for the future A-I
Line interceptor sewer near the corner of Civic Drive and Ygnacio Valley Road~
Walnut Creek. A plot plan of the project is presented in Exhibit "A". During
District review of a proposed three story sports health center with a zero set
back alongside the right of way~ it was determined that the clearance between the
future pi pe and the new bui 1 di ng foundati on woul d be 1 ess than 10 feet. The 23
soldier beams installed under this project will facilitate the installation of the
A-I Line interceptor sewer in the future and will greatly lessen the potential for
damage to the building.
This project was not included in the Capital Improvement Budget (CIB) since it
could not have been anticipated at the time the CIB was prepared. Allocation of
funds for the project from the Collection System Program Contingency Account was
approved by the Board of Directors when the construction contract was awarded.
The contractor~ Pacific Mechanical Corporation (PMC)~ commenced work on November
18, 1987 and completed the work on December 1~ 1987 ahead of the scheduled
completion date of December 16~ 1987. The contract work was accepted by the Board
of Directors on January 7, 1988.
The engineer's estimate for the construction cost was $48,000. PMC's
construction contract was for $49,000. The total contract amount paid to PMC was
$49~377. One change order for $377 was issued for extra work necessitated by a
changed field condition. The contractor had to abandon a partially drilled hole
when an unforeseen concrete footing was encountered. The change order compensated
the contractor for the additi onal work to drill a new hol e at an al ternate
location. The total budget for the project was $65,600. The total completed
project cost is $53,714~ which is $11,886 less than the budget. Staff is closing
out the project which will result in $1l~886 being returned to the Collection
System Program Contingency Account.
RECOMMENDATION: This item is presented to the Board of Directors for information.
No action is necessary.
REVIEWED AND RECOMMENDED FO BOARD ACTION
RS~
JSM
RAB
11lt{}
INITIATING DEPT./DIV.
130:?A..9/85
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NTS
Central Contra Costa
Sanitary District
~
SOLDIER BEAM INSTAllATION
District Project: 14257
Exhibit
A
2/88
2523.1/87
.
-,
~
Centr~. Contra Costa Sanltar) District
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION
PAPER
BOARD MEETING OF
Ma rch 3
1988
NO.
V.
CONSENT CALENDAR 4
SUBJECT
ADVISE lHE BOARD OF lHE QOSE OUT OF THE LOCAL
IMPROVEMENT DISTRICT 56 (LID 56), LA CASA VIA/BRODIA WAY,
WALNUT CREEK SEWER CONSTRUCTION PROJECT <DP 4144)
DATE
INFORMATIONAL
Thomas Trice,
SUBMITTED BY
~: All work has been completed on the LID 56 Sewer Construction Project, DP
4144, and this project can now be closed out.
~ACKGROUND: Property owners in the La Casa Via/Brodia Way area of Walnut Creek
petitioned the District in 1986 to form a Local Improvement District (LID) for the
purpose of financing and constructing a publ ic sewer system which would benefit
their properties. The sewer project consisted of installing 3,028 lineal feet of
8-inch sanitary sewer pipe, 653 lineal feet of 4-inch sewer lateral pipe, and 10
new standard manholes. This new sewer system provides service to 22 existing and
6 future parcels.
The contractor, V and MBackhoe of Pittsburg, commenced work on June 15, 1987, and
completed the work on September 10, 1987. The contract completion date was
September 10, 1987. The project was accepted by the Board on October 1, 1987.
V and M Backhoe's original construction contract was for $166,760. There was one
change order issued on the project for the additional equipment and labor required
by the contractor to construct a portion of the work which was revised due to
conflicts with water and gas lines on the original alignment. The amount of this
change order was $952 and the time for completion was extended 10 days from August
31 to September 10, 1987. The total contract amount was further increased by an
additional $262.50 because of increases in field measured quantities of bid items
paid at contract unit prices. The total contract amount paid to V and M Backhoe
was $167,974.50.
Funds from Assessment District improvement bonds, direct cash payments from
property owners in the LID boundaries, and earnings on retained funds in the
account provided $268,704 in revenues. The total cost (expenditures) for this
project, including the above construction contract amount, all District expenses,
outsi de engi neeri ng, bond counsel, underwriter expense, and bond reserve equal s
$247,716, 1 eaving a surpl us of $20,988 through February 15, 1988. A summary
of revenues and expenditures is shown on Exhibit A attached.
REVIEWED AND RECDMMENDED FDR BOARD ACTION
DH
RSK
INITIATING DEPT.lDIV.
1302A'9/85
7711
TAT
IlU(
~l
-
-
SUBJECT
POSITION PAPER
ADVISE THE BOARD OF THE CLOSE OUT OF THE LOCAL
IMPROVEMENT DISTRICT 56 (LID 56), LA CASA VIA/BRODIA WAY,
WALNUT CREEK SEWER CONSTRUCTION PROJECT (DP 4144)
PAGE
DATE
2
OF 3
February 24, 1988
The existing surplus monies will be held by the District for a two year period
which commenced on the bond del ivery date of August 3, 1987. This action is
required by state law, Section 10427.1 of the Streets and Highways Code. At the
termination of the two year period, the Board of Directors will be required to
adopt a resol ution, "Resol ution Decl aring Surpl us In Improvement Funds," which will
allow the surplus monies and future interest to be returned to each LID
participant as a credit upon the assessments levied by the LID.
The intent of the above Code Section is to prevent unscrupulous developers from
using LID's to finance improvements by estimating the costs of the improvements
high and receiving the surpl us funds in cash immediately after final. costs are
known. During the two year period, the District may draw upon the surplus funds
to reimburse the District for costs attributable to the LID. There are no such
future costs known at this time.
Staff is proceeding to close out the construction project. Because the project
was funded through the LID process, all project expenditures as identified on
Exhibit A will be reimbursed from the LID account. The remaining funds at the
termination of the two year period will be returned as described above.
RECQMMENDATlONS: This item is presented to the Board for information. No action
is necessa ry .
13028-9/85
........
--
EXHIBIT "A"
CENTRAL CON1RA OOSTA SANITARY DISlRICT
LOCAl I~YEMENT DISlRICT NO. 56
Statement of Revenues and Expenditures
through February 15, 1988
REVENUE:
Sale of Bonds $ 242,069
Direct Payments from Property Owners 24,300
Earnings (on retained funds in account) 2,335
TOTAL REVENUE $ 268,704
EXPENDITURES:
District Plan Review & Construction Services Charges:
Pl an review
Inspection
Soils testing
Construction surveying
Legal
$ 8,092
12,085
1,679
4,504
191
$ 26,551
District Other:
CCCSD administration fee
Plans & specs (printing cost)
Fiscal agency fees
Miscellaneous cost of proceedings
$ 4,417
250
3,000
253
$ 7,920
Outside Engineering
5,000
Construction Contract
167,975
Bond Counsel
7 ,3 90
Bond Printing
1,411
Bond Discount (Commission on Sale)
7,262
Bond Reserve
Total Expenditures
24,207
$ 247,716
S, ,20,988
1_ J_
EXCESS REVENUE OYER EXPENDITURES (SURPlUS FUtIlS)
Central ~ontra Costa SanitarY..Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION
PAPER
BOARD MEETING OF
Ma rch 3, 1988
NO.
VIr.
SOLID WASTE
1
SUBJECT
DATE
APPROVE REV ISION TO THE COMPUTATION OF THE ANNUAL
FRANCHISE FEE ASSESSED TO FRANCHISED REFUSE
COLLECTORS
February 24, 1988
TYPE OF ACTION
APPROVE REVISED FEE
COMPUTATION
SUBMITTED BY
INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager
Admi ni strative
ISSUE: A revised method of determining the annual franchise fee amount to be
assessed to the District's franchised refuse collectors is proposed.
BACKGROUND: The District presently assesses an annual franchise fee to each of the
three franchised refuse collectors, which is intended to recover the expense of
administering the terms of the franchise agreements. Therefore, the franchise fee is
desi gned on an expense recovery concept, and not as a source of general revenues.
The franchise fee is passed through to the rate payers directly, that is, it is not
part of the profit margin computation of the rate setting process.
In recent years, increasing staff effort is being committed to the related, but
wider, aspects of solid waste management. Such District activities as staff support
to the County Solid Waste Commission, participation on the Regional Recycling
Advisory Committee, and invol vement in reviewing the feasibil ity of a sol id waste
joint exercise of powers authority are proposed to be included in the franchise fee
computati on.
Present Franchise Fee Computation
The franchise fee is composed of a mlnlmum flat fee of $20,000, plus any payments
to third parties directly related to the administration of the franchise
agreements. The $20,000 minimum fee is intended to provide for salaries,
employee benefits, and administrative overhead of District staff and management
directly involved in routine administration of the three franchises. This
routine staff effort encompasses rate-setting, resolving customer complaints,
coordination with affected cities regarding rate-setting, monitoring compl iance
with the franchise terms, and updating franchise zone maps, and includes ordinary
staff support by Di strict Counsel. If the mi nimum fee is determi ned to be
insufficient to recover the expense of the routine administration of the
franchises in any year, it is increased to recover such administrative expenses.
Extraordinary staff effort, such as was expended by staff and District Counsel on
the renegotiation of the franchise agreements two years ago, is considered to be
over and above the minimum flat fee, and is recovered as an incremental amount in
the franchise fee computation.
Payments to third parties are recovered by incrementing the franchise fee.
Recent major third party payments were for reviews of a refuse collector's
financial records and of the bases for significant increases in landfill disposal
REVIEWED AND RECOMMENDED FOR BOARD ACTION
SUBJECT
POSITION PAPER
APPROVE REV ISION TO THE COMPUTATION OF THE ANNUAL
FRANCHISE FEE ASSESSED TO FRANCHISED REFUSE
COLLECTORS
PAGE 2 OF 4
DATE
February 24, 1988
fees conducted by Price Waterhouse, and a review of the franchisees' insurance
coverages by a risk management consultant. Third party payments and the expense
of extraordinary staff effort are recovered through the franchise fee over a
three-year period.
Apportionment of the total annual franchise fee to the three refuse collectors is
based on their respective numbers of residential customers.
The computation of the 1987-1988 franchise fee is shown on Attachment I to
illustrate the methodology described above.
Revised Franchise Fee Computation
District expenses related to the broader area of sol id waste management has
increased significantly in recent years. These expenses comprise Board of
Directors, staff and management efforts related to activities of the County Solid
Waste Commission and the Regional Recycling Advisory Committee, and efforts
undertaken to establish a solid waste joint powers authority including services
of a consultant to prepare a draft solid waste joint exercise of powers
agreement, costs of which have been shared by the District and other publ ic
entity participants.
The revised franchise fee computation would add the labor, employee benefits, and
administrative overhead expenses for all staff and management efforts related to
sol id waste activities to the present franchise fee computation. Additionally,
expenses of the Board of Directors, District Counsel, and third parties directly
incurred on matters involving solid waste management would also be included in
the franchise fee computation.
The franchise fee will be billed in advance during the first quarter of the
fiscal year on an estimated basis. The bill ing for any year will incl ude an
adjustment for the difference between the prior fiscal year's estimate and actual
expenses based on an annual calculation of the expenses incurred.
Attachment II illustrates the revised franchise fee computation.
REWMMENDATION: Approve impl ementati on of the rev ised method of determini ng the
annual franchise fee amount to be assessed to franchised refuse collectors effective
the 1988-1989 fiscal year.
---------
13028-9/85
Employee Adm in.
Hours Labor Benefits Overhead Tota 1
-
Staff 399 $10,040 $4,442 $3,087 $17,569
Management 69 2,837 1,256 873 4,966
- $12,877 $5,698 $3,960
468 22,535
CENTRAL CONTRA COSTA SANITARY DISTRICT
FRANOIISE FEE COM='UTATION
FISCAL YEAR 1987-1988
District Labor Charges Related to Franchise Administration:
Other Administrative Expenses:
Courier Service
Court Reporting Service
District Counsel:
Total Charges Through September 1987
Estimated Routine Legal Services
Total Administrative Expenses
Franchise Fee Computation:
Administrative Expenses
Extraordinary Staff Charges and Third Party Payments:
Second 1/3 of $33,000 expense of renegotiating
franchise agreements
Second 1/3 of $8,400 expense of 1986 insurance
coverages review
Final 1/3 of $12,436 expense of 1985 review of
a refuse collector's financial records
1987 Extraordinary Legal and Third Party Payments:
District Counsel ([AJ from above)
District Share of Price Waterhouse review
of landfill disposal fee increase
1987-1988 Franchise Fee
Apportionment:
Valley Disposal Service
Orinda Moraga Disposal Service
Pleasant Hill Bay Shore Disposal
$23,785
11,000
2,800
4,146
$16,139
5 ,859
$21,998 X 1/3= 7,333
$49,064
$31, 128
12,981
4,955 $49,064
ATTACHMENT I
32
218
17,139
< 1,000>
$16,13 9[AJ
250
1,000
$23,785
,.-...,
A TT A(}tMENT I I
CENTRAL CONTRA COSTA SANITARY DISTRICT
ESTIMATED FRANafISE FEE COtFUTATION
FISCAL YEAR 1988-1989
District Labor Charges:
Franchise Administration:
Employee Adm in.
Hours Labor Benefits Overhead Total
Staff 400 $10,500 $4,500 $3,200 $18,200
Management 70 3,000 1,300 900 5,200
470 $13 ,500 $5,800 $4,100 23,400
Solid Waste Management:
Staff 700 $15,860 $ 7,018 $4,877 27,755
Management 200 8,525 3,772 2,621 14,918
900 $24,385 $10,790 $7,498 42,673
Board of Directors:
Estimated Expense for Rate Review
and Solid Waste Commission and
Regional Advisory Committee attendance
2,400
District Counsel:
Total Estimated Charges
Estimated Routine Legal Services
$8,000
<1,000>
$7,000 [AJ
1,000
Total Administrative Expenses
$69,473
Estimated Franchise Fee Computation
Administrative Expenses
Extraordinary Staff Charges and Third Party Payments:
Final 1/3 of $33,000 expense of renegotiating
franchise agreements
Final 1/3 of $8,400 expense of 1986 insurance
coverages rev i ew
Second 1/3 of 1987 District Counsel and Price
Waterhouse charges regarding landfill
disposal fee increase
1988 Extraordinary Legal and Third Party Payments:
District Counsel ([AJ from above)
Outside Counsel
District Share of Price Waterhouse review
of landfill disposal fee increase
District share of Price Waterhouse services
related to Solid Waste JPA
$69,473
11 ,000
2,800
7,333
$ 7,000
10, 188
6,000
Estimated 1988-1989 Franchise Fee
5,000
,,~28,188 X 1/3= 9,396
$100,002
Apportionment:
Valley Disposal Service
Orinda-Moraga Disposal Service
Pleasant Hill Bay Shore Disposal
$69,301
28,901
1,800
$100,002
.
-
Central ~ontra Costa Sanitary -..Iistrict
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
Ma rch 3, 1988
NO.
VII 1.
LEGAL/LITIGATION
1
SUBJECT
DATE
REVIEW A ClAIM RECEIVED FROM IAN AND PENELOPE BAIRD OF
89 SLEEPY HOLLOW LANE, ORINDA, CALIFORNIA
Februa ry 26, 1988
TYPE OF ACTION
REV IEW QAIM
SU~ITTED.flY
JaCK 1:. Campbell
Administrative Operations Manager
INITIATING DEPT./DIV.
Administrative
ISSUE: A cl aim for $26,400 pl us unspeci fied expenses has been received from Mr. &
Mrs. Ian Baird of 89 Sleepy Hollow Lane, Orinda. This claim results from a sewage
overflow into the Baird home which occurred on October 10, 1987. District procedures
require Board action on this claim.
BACKGROUND: An overflow occurred into the Baird home during a weekend when they were
away, and this delayed the discovery and subsequent clean-up activity. The District
has spent over $60,000 repairing damage to the house. The Bairds, with their two
children, were provided temporary housing in a local hotel for the two months required
to complete the restoration project.
It is the staff's position that the Bairds have been reimbursed for their reasonable
expenses related to this incident and for their lost personal property. They are now
claiming additional expense amounts of $6,400 for loss of use of their home for two
months and $20,000 in diminution in value, and other miscellaneous expenses. Mr.
Baird has asked to address the Board on this claim, and staff representatives request
to meet with the Board in closed session under Government Code Section 54956.9(b) to
discuss the position the District is to take regarding this claim.
RECOMMENDATION: After hearing Mr. Baird's presentation and the information provided
by staff, either allow the claim, deny it, or defer a Board decision pending
additional staff action.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
PM