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HomeMy WebLinkAboutAGENDA BACKUP 03-17-88
Centr..-- Clontra Costa Sanitar-"'Jistrict
BOARD OF DIRECTORS
POSITION PAPER
BOARD MEETING OF
Ma rch 17, 1988
NO.
IV.
DATE
PAGE , OF 2 '
CONSENT CALENDAR 3
SUBJECT
AUTHORIZATION FOR P.A. 88-8 (WALNUT CREEK) TO BE INCLUDED
IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT
March 7,1988
TYPE OF ACTION
ACCEPT ANNEXATION FOR
PROCESSING
SUBMITTED BY
Dennis Hall, Associate Engineer
Owner
Address
Parcel No. & Acreage
INITIATING DEPT.lDIV.
Engineering Department/
Construction Division
Parcel
No. Area
Remarks
Lead
Agency
PA 88-8 Walnut
Creek
(50-C7)
TORSTEN P. JACOBSEN, et ux
619 Harrogate Court
Walnut Creek CA 94598
138-100-007 (1.274 Ac.)
New construction - one
single family residence.
District to prepare
"Notice of Exemption"
CCCSD
RECOMMENDATION: Authorize P.A. 88-8 to be included in a future formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
JSM
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INITIATING DEPT.lDIV.
W~ ~DH.
13021' .9/85 DH
'384 AC
6 42 A(
n
PROPOSED ANNEXATION
PA.88-8
---
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3 to At
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"OHNSO..
45..10 AC
-
-
HUMPHRIES
10 001 AC
1
JOHNSON
15.216AC
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.
Centr,- Contra Costa Sanltat ~ District
BOARD OF DIRECTORS
POSITION
PAPER
BOARD MEETING OF
March 17, 1988
NO.
IV.
PAGE 1 OF 1
CONSENT CALENDAR 4
SUBJECT
ADVISE lHE BOARD OF THE a..OSE OUT OF THE TREATMENT
PLANT DRAINAGE REHABILITATION, PHASE 2 PROJECT CDP 20052)
AND RETURN $12,050 TO THE TREATMENT PLANT PROGRAM BUDGET
DATE
March 8, 1988
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY
Kenneth Clark, Assistant Engineer
INITIATING DEPT./DIV.
Engineering Department/
Construction Division
I.S.SUE: All work has been compl eted on the Treatment Pl ant Drai nage
Rehabilitation, Phase 2 Project and this project can now be closed out.
~ACKGROVNP: The contract work included the construction of concrete sidewalks,
curbs and gutters, access roads, drainage piping and structures, and grading work
principally in the area of the north and south secondary clarifiers. Completion
of the sidewalk repairs adjacent to the clarifiers was a requirement of the Stage
5A Grant Termination Agreement. The other improvements were required to eliminate
the ponding of surface runoff or provide all-weather paved access to the
clarifiers to perform necessary repairs or maintenance.
Carone Brothers, Inc. ,was issued a Notice to Proceed on October 26, 1987. The
contract completion date was December 25, 1987. All work was substantially
complete by this date. The Board accepted this project on January 7, 1988.
The Engineer's estimate for the construction work was $123,300. Carone Bros.
Inc., original construction contract was for $119,160. Three contract change
orders were issued in the amount of $6,922, bringing the total construction cost
to $126,082. These change orders were necessary to compensate the contractor for
extra work to provide additional drain pipe, increase the structural section where
subject to vehicle loading, and increase the area of paving.
The total budget for the project was $201,260. The total completed project cost
was $189,210, which is less than the approved budget. Staff is closing out the
project which will result in $12,050 being returned to the Treatment Plant Program
budget.
REOOMM~~OATJON: This item is presented to the Board of Directors for information
only. No action is necessary.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A.9/85
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INITIATING DEPT.lDIV.
Centr~_ Contra Costa Sanltar., District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER BOARD MEETING OF
March 17, 1988
NO.
rv.
CONSENT CALENDAR 5
SUBJECT
ACCEPT lHE CONTRACT WORK FOR lHE CONCORD INDUSTRIAL
AND BATES AVENUE PUMP STATIONS UPGRADE PROJ ECT IN
CONCORD COP 4091> AND AUlHORIZE lHE FILING OF lHE
NOTICE OF COMPLETION
DATE
March 4, 1988
TYPE OF ACTION
ACCEPT CONTRACT
WORK
SUBMITTED BY
Thomas Trice, Engineering Assistant
INITiATING DEPT./DIV.
Engineering Department/
Construction Division
ISSUE: Construction has been completed on the Concord Industrial and Bates Avenue
Pump Stations Upgrade Project in Concord COP 4091) and the work is now ready for
acceptance.
BACKGROUND: This project is the first phase of the pump stations upgrade plan
for the North Concord area CWS44) that will eventually lead to the abandonment of
two of the four existing pump stations. The improvements at the Concord
Industrial Pump Station and Bates Avenue Pump Station under this contract resulted
in an increased pumping capacity together with a more energy efficient system. A
more detailed description of this project is provided in the 1987-88 Capital
Improvement Budget on page CS-71.
At the Concord Industrial Pump Station, the work consisted of installing two new
40 HP pumps; together with variable frequency drive units, new control panels and
other electrical modifications. At the Bates Avenue Pump Station, the work
consi sted of install ing a new control panel and other el ectrical modifications.
The voltage of the electricity supplied by P.G.& E. for the pumps at both pump
stations was increased to 480 volts to be compatible with the District's existing
emergency generators. Also, the existing flows in the adjacent collection system
were redirected by various manhole modifications to provide the most effective
pumping capability for the area using existing, improved station facilities.
Pacific Engineering Construction of Santa Clara was issued a Notice to Proceed on
September 18, 1987. Two change orders were issued which extended the contract
completion date from January 19, 1988 to March 4, 1988, due principally to the
need to redesign the new seal water Cpump repressurization) system and to modify
the control wiring for the VFD's. All contact work was substantially completed by
March 4, 1988.
It is appropriate to accept the contract work at this time. A detailed accounting
of the project costs will be provided to the Board at the time of project close
out.
RE.COMMEND.ATI.ON: Accept the contract work for the construction of the Concord
Industrial and Bates Avenue Pump Stations Upgrade Project in Concord COP 4091) and
authorize the filing of the Notice of Completion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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1302A.9/85 TAT
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INITIATING DEPT.lDIV.
1a-
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Centr~_ Contra Costa Sanitar ~ District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
March 17, 1988
NO.
IV.
CONSENT CALENDAR 6
SUBJECT
DATE
March 14, 1988
APPROVAL OF THE OUTFALL REHABILITATION -
PHASE II PROJ ECT, DP 20056
TYPE OF ACTION
APPROVE PROJ ECT
S~~~V~~fYLeavitt
Planning Assistant
1,bIITIA.TING DEPT./DI)(. tm t/
cnglneerlng uepar en
Planning Division
ISSUE: Board approval is requested for the Outfall Rehabll itation - Phase II Project.
Approval is needed at this time so that a Notice of Exemption under the Cal Hornia
Environmental Quality Act (CEQA) may be processed prior to the award of the construction
contract.
BAa<GROOND: The objectives of the Rehabil1tation - Phase II Project are to inspect
joint repairs made during 1984, assess damage which has occurred since 1984, complete
the joint rehabilitation initiated under the first phase and complete additional repairs
needed to allow effluent pumping. The work will be performed during the summer of 1988
to allow project completion prior to the onset of the wet weather season. (During the
wet weather season, the outfall transports a greater flow and maintenance access is more
difficul t.)
To conduct the second phase of rehabll itati on, the outfall will be out of service for
approximately 60 to 90 days. Plant effluent flows will be diverted to the District's
wet weather holding basins and discharged to Pacheco slough. This diversion will be
similar to the effluent flow discharge which occurred during the Phase I Project in
1984. The District has requested approval for the temporary discharge from the Regional
Water Quality Control Board (RWQCB).
The Board's approval of the 1987-88 Capital Improvement Budget (CIB) authorized the
District staff to proceed with a study to identify the most cost-effective alternative
for maximizing effluent discharge and maintaining the existing outfall (see pages TP-1
to TP-6 of the 1987-88 CIB). Due to the nature of the alternatives under consideration,
the CIB indicated that the Phase II outfall improvements would require an EIR. Approval
of the construction portion of Phase II was deferred urtil the preferred alternative was
selected.
The selected alternative is rehabil itation of the existing outfall. The proposed
outfall rehabll itation is exempt from CEQA because the improvements constitute repai r
and maintenance of an existing public facility <District CEQA Guidelines Section 18.2,
Existing Facilities).
After Board approval of this project, a Notice of Exemption will be filed with the
County Cl erk. The awardi ng of the constructi on contract is tentatively schedul ed for
the May 5, 1988, Board meeting.
RECOMMENDATION: Approve the Outfall Rehabilitation - Phase II Project.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
L-
:JA1K-
F@
INITIATING DEPT.lDIV.
130211.9/65
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Centr&...._ Contra Costa Sanitar ~ District
BOARD OF DIRECTORS
PAGE 1 OF 1
SUBJECT
NO.
IV. CONSENT CALENDAR 7
POSITION PAPER
DATE
APPROVAL OF THE DIABLO ROAD SEWER IMPROVEMENT
PROJ ECT, DP 4455
M r h 14 1988
TYPE OF ACTION
PPROVE PROJ ECT
SUBMITTED BY
Russell Leavitt
INITIATING DEPT./DIV.
Engineering Department/
Plannin Division
ISSUE: Board approval is requested for the Di abl 0 Road Sewer Improvement Proj ect.
Approval is needed at this time so that a Notice of Exemption under the California
Environmental Quality Act (CECA) may be processed prior to the award of the
construction contract.
BACKGROUND: A recently completed Local Capacity Study concluded that during a design
sewer flow event there would be insufficient capacity to handle existing flows in the
Diablo Road sewer system, between Green Valley Road and Matadera Way in Danville. As
new developments connect to this system, the potential for overflows at this location
will increase. A sewer improvement project is needed to provide additional capacity.
This improvement project would be constructed this summer to coincide with the
planned Diablo Road street improvements. to be undertaken by area developers or the
Town of Danville.
The sewer improvements would include replacing approximately 1,140 feet of an
existing 12-inch diameter Diablo Road trunk sewer with a trunk sewer sized to
accommodate design sewer flow events and ul timate area development. In additi on,
approximately 270 feet of a tributary IS-inch diameter trunk sewer in Hill Road will
be replaced only to alleviate existing wet weather capacity problems.
The proposed sewer improvement in Diablo Road is exempt from CEQA since it consists
of a pipeline of less than one mil e in 1 ength which will be located in a publ ic
right-of-way (California Public Resources Code S21080.21; District CEQA Guidel ines
Section 17.1). The proposed sewer improvement in Hill Road is exempt from CEQA since
the improvements constitute a repl acement of an existi ng public facility invol vi ng
negligible expansion of use beyond that previously existing (District CEQA Guidelines
Section 18.2, Existing Facilities).
After Board approval of th is proj ect, a Noti ce of Exempti on w ill be fil ed with the
County Cl erk. The awardi ng of the construction contract is schedul ed for the
summer of 1988. The proposed improvements would be funded from the Collection System
Program of the FY 1988/89 Capital Improvement Budget and financed with Watershed
Fees. Design work for this project has been funded with an allocation from the
1987/88 Capital Improvement Budget Collection System Program Contingency Account.
RECXMENDATION:
Approve the Diablo Road Sewer Improvement Project.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302....9/85
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Centr~ Contra Costa SanitalDistrict
.
BOARD OF DIRECTORS
POSITION PAPER
PAGE 1 OF2
APPROVE THE INSTALLATION OF 72 FURNACE FUEL VALVES,
AND AUTHORIZE THE ALLOCATION OF $94,000 FROM THE
TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE
FURNACE FUEL VALVE MODIFICATION PROJECT
NO.
V. TREATMENT PLANT 1
DATE
March ll, 1988
TYPE OF ACTION
SUBJECT
ALLOCATE FUNDS
SUBMITTED BY
William E. Brennan
INITIATING DEPT.lDIV.
Plant Operations Department
o erations Division
ISSUE: Board of Directors authorization is required to allocate program contingency
funds from the Capital Improvement Budget for new projects in excess of $25,000.
BACKGROUND: The ori gi na1 desi gn of the treaiment p1 ant's sl udge i nci nerati on system
provided burners that were capable of operating on either natural gas or fuel oil. In
1983 the burners were modified to allow operation of the burners on either landfill
gas or natural gas. There have been repeated malfunctions of the
automatically-operated fuel valves that were installed as original equipment with the
burners on the mu1 ti p1 e-hearth furnaces. Whil e thi s situati on presents no maj or
safety problem, it creates operational difficulties by making certain burners
unavailable for use. Plant Operations Department staff determined that the valves,
while suitable for use with natural gas, were not suitable for use with landfill gas.
Landfill gas is a re1 ative1y corrosive and di rty gas compared to natural gas and
causes debris to build up at the existing solenoid-type fuel valves and prevents them
from c1 osi ng. Discussi ons with the burner manufacturer determi ned that a different
type of valve was suitable for use with landfill gas. This is a unique type of valve,
which closes forcefully and cuts through debris in the valve seat. In January 1988
the District purchased four valves from Maxon, the only known manufacturer of this
type of valve, for test purposes. After installation of the Maxon valves, there have
been no performance-related problems.
The project entails removal of the existing valves, installation of the new valves,
minor piping modifications, and wiring of the new valves. This maintenance activity
of valve replacement would routinely be done as each valve fails. However, staff
proposes to fix the entire malfunctioning valve problem at one time to allow for
uninterrupted furnace operation.
The cost of replacing the existing valves is estimated to be $72,000. The cost of
District labor to install the valves is estimated to be $22,000. The total project
cost estimate is $94,000.
This project had not developed within the time frame required for inclusion in Fiscal
Year 1987/1988 Capital Improvement Budget.
The proposed project is exempt from CEQA because the improvements constitute repair
and maintenance of an existing public facility (District CEQA Guidelines Section 18.2,
Existing Facilities).
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
1AJ83
1302/1.9/85
WEB
()IB
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-
SUBJECT
APPROVE THE INSTALLATION OF 72 FURNACE FUEL VALVES,
AND AUTHORIZE THE ALLOCATION OF $94,0000 FROM THE
TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE
FURNACE FUEL VALVE MODIFICATION PROJECT
POSITION PAPER
PAGE 2 OF 2
DATE
March 11, 1988
RECOMMENDATION: Approve the allocation of $94,000 from the Treatment Plant Program
Contingency Account for the Furnace Fuel Valve Modification Project.
.....-------.
13026-9/85
Centra -~:ontra Costa Sanilar District
BOARD OF DIRECTORS
PAGE 1 OF 5
POSITION
PAPER
BOARD MEETING OF
Ma rch 17, 1988
NO
VI.
COLLECTIONS SYSTEM 1
SUBJECT
APPROVE PURa-iASE OF VEHIQE REPLACEM:NTS, AUTHORIZE
COOPERATIVE PURa-iASING JlGREEMENT WITH THE STATE OF
CALIFORNIA, AND AUTHORIZE $142,400 FROM THE SEWER
CONSTRUCTION FUND
DATE
March ll, 1988
TYPE OF ACTION
APPROVE VEHIQE PURQ-iASES
AUTHORIZE AGREEMENT
AUTHORIZE FUNDS
SlJRMITlEDBY Ken Roan, Vehicle and Equipment
Maintenance Supervisor
INI flATING DIPf If)IV
Collection System Operations Department
ISSUE: Board authorization is required by the State of California for the
District to participate in cooperative vehicle purchases. Board authorization
is required to expend Sewer Construction Funds.
BACKGROUND: The purchase of replacement vehicles has been included in the
Annual Equipment Budget which is submitted for Board review and approval each
April. The funds that are authorized are available on July 1 of the fiscal
year. As a result the vehicle purchases are either made from stock-on-hand
(usually with unwanted or undesirable options) or the purchases are delayed
until the foll ow ing model year for del ivery 9-12 months after the need has
been identified. The timing of the approval and the funding is too late to
allow the purchase of vehicles through the State of California at a
significant cost savings. The staff recommends that the purchase of the
1988/89 vehicle replacements be authorized ahead of the Equipment Budget so
that the District may purchase 1988 model year vehicles through the State of
Californi a. The advantages are a cost sav ings of 10%-20% of the purchase
price and delivery within 2-3 months.
The staff recommends a permanent change to the Equipment Budget schedule. In
future years, Board rev iew and approval of 1 ight vehicl e purchases woul d be
coordinated with the schedule for the State of California. The results of the
State bidding procedure are normally published in February and the orders for
the purchases must be received by early April. The remainder of the Equipment
Budget would be considered by the Board in April.
The District's vehicle fleet has 17 Sedans and 39 light trucks that are used
primarily for passenger service. The current fleet is characterized by the
following statistics:
Sedans: Average age 7.3 years (range 1-10 years)
Average mileage 63,000 miles (Range 5,400-103,000
mil es)
Light Trucks: Average age 5.8 years (Range 1-11 years)
Average mileage 63,000 miles (Range 4,800-121,000
mil es)
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT/DIV.
JL r::DL
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IV-
1l0?^-9 85
SUBJECT
APPROVE PUROiASE OF VEHIQE REPLACEMENTS, AUTHORIZE
COOPERATIVE PURCHASING AGREEMENT WITH THE STATE OF
CALIFORNIA, AND AUTHORIZE $142,400 FROM THE SEWER
CONSTRUCTION FUND
POSITION PAPER
PAGE
DATE
2 OF 5
March 11, 1988
The relatively high average age is an artifact of deferred 1 ight vehicle
purchases during the past three fiscal years while the focus of the Equipment
Budget was on production equipment and other vehicles to meet the needs of new
activities. Reducing the average age will improve reliability while reducing
the operation and maintenance costs.
The pu rch ase of 3 sedans and 8 1 i ght trucks is recommended at th i s ti me in
order to achieve an average age of 5 years. The cost of the recommended
purchases is $142,400. A detailed summary of the recommended purchases is
attached. A summary of previous light vehicle purchases is also included for
reference. Heavy vehicles and production equipment will be included for Board
consideration in the annual Equipment Budget as in past years.
RECOMMENDATION: Approve the purchase of 11 replacement vehicles (3 sedans and
8 1 ight trucks) for 1988/89, adopt the attached resol uti on authoriz ing the
Department of General Services of the State of Cal Horni a to purchase the
vehicles for the District, and authorize $142,400 from the Sewer Construction
Fund.
Attachments
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13028-9/85
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ATTAOfMENT 1
SUPftEMENTARY INFORMATION
RECOMMENDED PURCHASE OF 1988/89 VEHIQ E REPlACEtvENTS
UNIT PURG1ASE
ITEM VEHIQE TYPE NUM3ER PRICE PRICE * ACT IV,ITY
1. Four Door Compact Sedan 2 11,800 23,600 HOO Poo 1
CSOD Manager
2. Four Door Sedan 1 16,700 16,700** GM/CE
---
Sedan Totals 3 $40,300
3. Small Pickup Truck 3 10,100 30,300 2 - TPOD Pumping
Station Crew
1 - Eng. Dept.
Inspector
4. Light Utility Vehicle (4X4) 2 13 ,300 26,600 Eng. Dept.
Inspectors
5. Pickup Truck (3/4 Ton) 2 16,200 32,400 CSOD On-Call
6. Cab and Chassis (1 Ton) 1 12,800 12,800 CSOD Rodding
Crew
Truck Totals 8 S102,100
Light Vehicle Totals 11 $142,400
* The costs for speci al equi pment such as tool boxes, utility bodi es, and
other alterations are included.
** This vehicle is not available through the State of California. It will be
purchased from a local dealer. The purchase price is based on a 1988 Mercury
Sable LS four door sedan.
ATTACHMENT 1 (Continued)
COK>>ARISON Of VEHIClE PURQlASES
FISCAL YEAR NO. OF VEHIQ ES EXPENDITURE
1983/84 3 $ 32,800
1984/85 3 23,400
1985/86 4 43,400
1986/87 5 65,400
1987/88 6 Replacement 137,600
5 Add1ti ona 1
1988/89 (Proposed) 11 Repl acement 142,400
VEHIClES 10 BE Sa..O UPON RECEIPT OF REPlACEM:NT VEHla...ES
Veh 1cl e No.
, .
Descri pt ion
12/31/87
Mileage
85,800
102,700
104,600
114,700
115,900
91,400
83,600
102,900
29
37
41
44
54
59
64
69
1980 Small pickup truck
1975 Pickup truck
1974 Cab and Chassis (1 ton)
1980 Pickup truck (3/4 ton)
1980 Small pickup truck
1978 Four door sedan
1979 Four door sedan
1980 Two door sedan
ATTACHr-ENT 2
RESQUTION NO.
A RESOLUTION AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA
TO RJRa-IASE TEN VEHIQ ES
BE IT RESQ VED:
That the Board of Directors of the Central Contra Costa Sanitary District does
hereby authorize the Office of Procurement, State Department of General
Services of the State of California to purchase the following 1988 model year
veh1cl es.
2 Four Door Compact Sedans
3 Mini Pickup Trucks
2 Light Utility Vehicles
2 3/4 Ton Pickup Trucks
1 1 Ton Cab and Chassis
BE IT FURTHER RESQVED THAT:
These vehicles are to be purchased for and on the behalf of the Central Contra
Costa Sanitary District pursuant to Section 14814 Government Code, and that
the Purchasing Officer is hereby authorized and directed to sign and deliver
all necessary requests and other documents in connection therewith for and on
behalf of the Central Contra Costa Sanitary District.
PASSED AND AOOPTED by the Central Contra Costa San1 tary Di str1 ct Board of
Directors this 17th day of March, 1988, by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Approved as to Form:
District Counsel
.
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Central lontra Costa Sanitary
BOARD OF DIRECTORS
)strict
PAGE 1 OF 9
POSITION-- PAPER
BOARD MEETING OF
March 17, 1988
NO.
IX.
DATE
PERSONNEL 1
March 4, 1988
SUBJJ\OOPT A NEW Q.ASS DESaUPTION FOR INSPECTION COORDINATOR
RANGE G-67 U27921MO.-S3380/MO.); REQ.ASSIFY ONE POSITION
OF ENGINEERING ASSISTANT IN THE COlLECTION SYSTEM INSPECT-
TION SECTION TO INSPECTION COORDINATOR; ADOPT A REVISED
Q.ASS DESCRIPTION FOR ENGINEERING ASSISTANT RANGE G-69
(S2931/MO. TO S3543/MO.)
TYPE OF ACTION
PERSONNEL
SUBMITTED BY
Jay McCoy, Construction Division Mgr.
INITIATING DEPT./DIV.
Construction Division
ISSUE: Board action is required to adopt a new class description, revise an
existing class description and establish a salary range for a new position.
BACKGROUND: Edward Bokinskie retired in late January, 1988. Mr. Bokinskie was an
Engineering Assistant and worked in the Collection System Inspection Section of the
Construction Division. Upon his retirement the duties of his position and similar
duties in other sections of the Construction Division were reviewed. Certain
duties which are now a part of the permit and pl an review functions are di rectly
related to contractors and inspection. These duties and other inspection duties
have been combined into a new class description entitled Inspection Coordinator.
(See Attachment A) The performance of these duties by one person will result in
efficiencies in the inspection area.
The creation of the new class description requires two concurrent actions. First,
a new class description of Inspection Coordinator must be adopted. Second, the now
vacant position of Engineering Assistant in the Collection System Inspection
Section must be reclassified to Inspection Coordinator.
A third associated action is also desirable at this time which is the revising of
the existing Engineering Assistant class description to delete inspection related
duties that were solely related to Mr. Bokinskie. In November, 1987, the Board
adopted a revised class description for Engineering Assistant. Duties which were
performed by Mr. Bokinskie were added to the class description at that time. Those
duties will no longer be needed in the Engineering Assistant description when the
Inspection Coordinator position is adopted. A revised class description for
Engineering Assistant with those duties deleted has been prepared (See Attachment
B). This revised class description is proposed for adoption by the Board.
RECOMMENDATION: Adopt a new class description for Inspection Coordinator, Range
G-67 ($2792/Mo. to $3380/Mo.); reclassify one position of Engineering Assistant in
the Collection System Inspection Section to Inspection Coordinator; adopt a revised
class description for Engineering Assistant, Range G-69 ($29.31/Mo. to $3543/Mo.)
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
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INITIATING DEPT./DIV.
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ATTAOiMENT A
CENTRAL CONTRA COSTA
SANITARY DISTRICT
DRAFT: 3/14/88
Range: G-67
INSPECTION COORDINATOR
DEF. IN IT ION.
.. . .
Perform special ized technical office work related to the inspection of
construction projects; coordinate the work of the Inspection Section with
other sections, divisions, departments, and the public; perform research,
analysis, and compile technical reports.
SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from higher level professional or supervisory
personnel.
May exercise technical or functional supervision over less experienced
personnel.
E_XAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Coordinate television inspections and sewer taps with the Collection
System Operations Department; perform review of closed circuit
television tapes, make decisions regarding acceptability of work.
Work closely with and make recommendations to inspection staff, plan
review staff, right-Of-way personnel and management personnel in
resolving field design and safety problems as they arise.
Contact other agencies and utilities to confirm the completion and
acceptance of new sewers.
Contact developers and contractors regarding the completion of
construction projects; identify work needed to complete; expedite the
completion of the work; prepare correspondence regarding construction
problems and/or violations.
Process and route plans submitted by engineers for the construction
and modification of facilities; participate in the review and
processing of As-built sewer drawings.
Process owner's sewer improvement agreements and bonds, release
project securities.
May provide guidance to inspection personnel as assigned.
--
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Assist in the scheduling of inspectors for private sewer projects.
Maintain and process records of contract work on behalf of the
District as assigned.
Coordinate inspection activities with the Permit and Plan Review
Secti ons; eval uate construction probl ems and recommend changes to
procedures and improvements to plans.
Research, compile and relay information regarding inspection
activities to outside contractors and other District staff.
May conduct inspections of new public and private sewer construction
and repairs made by contractors or other agencies as assigned.
Perform a variety of special projects as assigned; collect and
organize data and back-up materials in conjunction with inspection
studies and reports; prepare clear and concise studies and reports.
Assi st in the preparati on and admi ni strati on of the operati on and
maintenance budget.
Respond to a variety of technical and routine inquiries and requests
from the general public including outside contractors regarding
construction plans, specifications and inspection requirements.
Research and resolve problems related to missing sewer laterals.
Mai ntai n records and enforce requi rements for contractor insurance
and security deposits.
Perform related duties as required.
QlJ.A1.IFI CATION S
Knowl edQe ...Q.f:
General construction inspection practices, procedures, and methods.
Principles and practices of engineering and surveying as they apply
to area of assignment.
Practices, methods, materials, and equipment used in the construction
of sewer collection facilities.
Policies, regulations, specifications, and requirements governing the
construction, extension, and maintenance of sewer systems and
facil iti es.
Mathematics as it applies to assigned area of work.
Methods and techniques of engineering, drafting, and estimating.
Research and data collection methods and appl ications to assigned
duties.
Safety hazards and appropriate precautions applicable to work
assignments.
Ability to:
Read and interpret engineering plans, specifications, survey notes,
and related materials.
Maintain a variety of records, files, and engineering records.
Anal yze, interpret, app1 y, and exp1 ai n comp1 ex and technical
policies, procedures, codes, statutes, descriptions, and documents;
make recommendations.
Resolve problems and implement policies and procedures.
Accurately perform computations including those involving algebra,
geometry, and trigonometry as related to inspection matters.
Prepare c1 ear and conci se technical
correspondence, and other documents.
records,
memoranda,
Establish and maintain cooperative relationships with those contacted
in the course of the work.
Perform technical research and recommend sol utions to inspection
prob1 ems.
Enforce District
regulations.
policies,
procedures,
specifications,
and
Prepare maps, sketches, graphs, and charts.
Perform assigned duties with a significant degree of independence and
make effective judgments regarding compliance to District standards.
Respond effectively to a variety of questions, inquiries, and
comp1 ai nts.
Provide training and lead guidance to less experienced technical
engineering staff as assigned.
Learn and observe all appropri ate safety precautions as requi red by
the District including, but not limited to, Ca1/0SHA General Industry
Safety Orders and the District's Respiratory Protection Program.
Experience and Education
Any comb; nati on
likely provide
qual Hying. A
woul d be:
equivalent to experience and education that could
the required knowledge and abilities would be
typical way to obtain the knowledge and abil ities
Experience:
Four years of experience in technical engineering work including
construction inspection.
Education:
Equivalent to possession of an A.S. degree in engineering or
closely related field. Courses in mathematics, drafting,
materials and surveying are desirable.
L icel.1$~s and Gert1f1~actes:
Possession of a valid California Driver's License.
-
Attachment B
DRAFT 3/10/88
CENTRAL CONTRA OOSTA
SAN ITARY DISTRICT
Range: G-69
ENGINEERING ASSISTANT
DEfINITION
Perform specialized, technical field, and/or office engineering work which
may, as assigned, involve reviewing plans using established review criteria,
performing moderately complex design work, monitoring and administering
outsi de engi neeri ng or constructi on contracts, and conducti ng a variety of
speci al engi neeri ng and/or pl anni ng studi es; inspect constructi on work
performed on District structures, materials, instruments, and appurtenances
as assi gned.
DISTINGUISHING atARACTERISTICS
Thi s is a speci al ized, advanced engi neeri ng cl ass whi ch recognizes work
requiring significant technical skills and knowledge. Positions assigned to
the cl ass of Engi neeri ng Assi stant work with a mi nimum degree of super-
vision, using establ ished procedures, guidel ines, and District pol icies.
Work may involve moderately complex design work, research on a variety
of Di stri ct proj ects, contract admi ni strati on, and/or development pl an
review and comment, using established review criteria.
SUPERVISION RECEIVED AND EXERCISED
Receive direction from higher level professional or management staff.
May exercise technical or functional supervision over less experienced
engineering personnel as assigned.
EXAMPLES Of DUTIES - Duti es may incl ude, but are not 1 imited to, the
following:
As assi gned, conduct routi ne and compl ex i nspecti ons of new publ ic sewer
mains and private sewer lateral construction and repairs made by contractors
or other agenci es; perform civ il, structural, mechani cal, and el ectri cal
inspections on a variety of facllities and construction projects; perform
safety inspections as required.
Assist in short and long range facilities and financial planning.
Review plans and specifications submitted by engineers for construction or
modification of facllities; determine if plans and specifications are in
compl ;ance with District requirements and pol icies.
Perform a variety of special projects as assigned. l~tr~~f~~//4if~f~f~g
~f/Jt.1 tf tJ~/ pap,.,.,,/
Gather data for watershed capacity studies and local capacity studies.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Engineering Assistant (Continued)
EXAMPl ES OF DUTIES
Prepare, assembl e, and correl ate YJ~#.nl::u /<:/r/aIrYl'f;fr/~, pl ans and specifica-
tions for District projects with project engineering staff; Jrtr/ftriaIr/ft/~q:rj,f.
':J1111117rJl!l1ft"f/lfttflltfll1'f/X31/fJllfJitllfl/lttjlrt! /f/Jf.t);; / t:iPfJN #/
Prepare cl ear and conci se data summari es and w ri tten reports.
May provide lead guidance to less experienced technical engineering
personnel as assigned.
Contact other utilities and agencies regarding growth in the service area.
hcttl/p.;.I/pt/ issist the project engineer in the areas of cost tracking and
control, preparati on of correspondence, moni tori ng schedul es, proj ect
status, and completion of as-built drawings; "~o0tl~t~/t0"tr~tt/t~~"g~~/wA~
9~~r~~/~~~VJ~9Vf.f may serve in contract review and monitoring capacity as
assi gned.
assist in ion;
May ~;f/J'II~; proj ect engi neeri ng and/or ~rf::'t/ faI:I contract admi ni stratpf p~
~~77~f/~~fi~/PV9J~~$f/pAftAtApAt$//V"/tW~/~kttA~klAiVddVdg/pr0e~ss'
provide attorneys and department heads with pertinent contract documents.
Mai ntai n records of contract work performed on behal f of the Di stri ct as
assigned; ensure that progress payments are made and that work percentages
are in accordance with contractsi.~_f~~_r~/_/Y_rf;t.Y/~'/t,r_t,~/'fr~f.1
Cata log, rev i ew and route contract proposals, subm i tta 1 s, draw i ngs, and
pl ans for review, changes, and subsequent approval.
Perform a variety of data collection and research requiring office and field
i nvesti gati ons.
Review and identify defects in sewer construction; assist in the determina-
ti on of Di stri ct course of acti on.
Respond to i nqui ri es and requests; prepare 1 etters and other forms of
correspondence.
Perform related duties as required.
~~~n/A~~Aan~~/tp/t~~/ln~p~ttAhn~/0ffAt~J
ffp/;pj:.j:./ /drjrJ 1 fp/Jtpl Ir/Vdrl$ / j:./J/JtnJ,;f:t.pjjj /tly 1 MJ;l.Mpfj:.f 119r1 / /r1lp/ l(jcIdtftlrll/c/tIV9d 1 An~
fnl:N.t M:.A/cAMI M 1 kW ~ AM M~
~ftPfttt~;//~~/~/J~~/tpJftYlfi~~ft*V/rI~g~rI~ifg/f~f.p~~r~~/~ttfyftf~~/t.P
h/Jt~Ajjp/ t.P/lt.t#thfj:.f M~I i:Jt.~ptl1JAM:.fA/;tl J;tAf!~
CENTRAl CONTRA cnSTA SAN IT MY DISTRICT
Engineering Assistant (Continued)
EXAMPLES OF WTIES (Continued)
PeffhfM/h/~AfAet#/hf/tpetAAA/pfhAhtt$/A$/a$$Ag"~~A/~XX~~/A"~/pt~A"jt~/~At~
a~~/~~t~r~p/~at~fja1$/jn/~~J~~ttl~~/~j~/ln$p;ttf~~/~~~f~~/a~~/f~~~rt~1
~~$P9~~/tp/~/Y~iff~~/pf/~~fii~r/~~/~~/r~vfvf~$/A~~/t~~p~t~/ft~
~~//g~~~vjY/~/~/fl~t~~~ft~~/~~~$r~,//~~~~~/t~~~/~~~~r~~fp~
P7 Nt;., / ;.Pptft f /J tfttft pjlf.j ftjl~/ ft ~;.Ppttft pjlf tMpft t/!;lpN;;.~
~ay/pfpyj~~/g~/~a"t~/tp/I"$p~ttlp"/p~f$p""~X/A$/A$$tg",~I
~9~~j~/~~~'r/_g~~~r,$I/~~Y~Y~P~V$/j~~/~~~Vj~9V$/r~gjv~f~g/~9~~V~~r~~/r~
~,/~vyr~~/_r,j/
~~~~~VY,/j~~/~9~V~r~j~~/r~$p~~r~~/9f/pvfv~~~/~~~~V/PV9J~~11
~Attf~fpAt~/ft~/~pt~f~_tj~~/f~~p~~jp"/A~jyjtf~~/1)~/pt~~f/~'~tf'~/~~ffl
~~'~~~'~/Ntft/~~/g~~~/9f/~~~~r~~/~pr~/p~/~11V/9V/~'/9Y1YVY91I"~
~$'$rg~f/~/
P~ff6~/f~1At~d/d~tf~$/a$/a$$fg"~~1
QlJAl IFlCATIONS
Know 1 edge of:
Construction practices, procedures, methods, materials, tools,
equipment, and supplies, as applicable to the area of assignment.
Principles and practices of engineering.
Mathematics as it applies to assigned responsibilities.
Methods and materi al sin the constructi on of sewer coll ecti on
faci 1 iti es.
Contract purposes and term; nol ogy as they apply to assi gned
administrative responsibilities.
Pol ;ci es and regul ati ons governi ng the constructi on, extensi ons, and
maintenance of District sewer systems and facilities.
Methods and techniques of engineering, drafting, and estimating.
Research and data collection methods and applications to assigned
duti es.
Safety hazards and appropri ate precauti ons appl icabl e to work
assignments.
-..
CENTRAl CONTRA COSTA SANITARY DISTRICT
Engineering Assistant (Continued)
Abil ity to:
Conduct detailed and accurate i nspecti ons of Di stri ct constructi on
proj ects.
Perform technical research and provide rel iabl e advice on engi neeri ng
probl ems.
Read and interpret engi neeri ng and constructi on pl ans, bl uepri nts, and
draw ings.
Perform a variety of contract monitoring and administration functions,
as assi gned.
Enforce District policies and appropriate state and federal laws,
codes, and regulations.
Use a variety of graphics tools and materials.
Perform engineering calculations with speed and accuracy.
Maintain a variety of reports, files, and engineering records.
Use and care for engineering and drafting instruments and equipment.
Perform assigned duties with a significant degree of independence.
Respond effectively to engineering questions and inquiries.
Provide training and lead guidance to less experienced technical
engineering staff as assigned.
Learn and observe all appropriate safety precautions as required by the
District including, but not limited to, Cal/OSHA General Industry
Safety Orders and the District's Respiratory Protection Program.
Experience and Education
Any combination equivalent to experience and education that could
likely provide the required knowledge and abilities would be
qual ify ing. A typi cal way to obtai n the know 1 edge and abil iti es woul d
be:
Experience:
Five years of experience in technical engineering work.
Education:
Equivalent to possession of an A.S. degree in engineering or
closely rel ated fiel d.
Licenses and Certificates
Possession of a valid California Driver's License.
.
_......
Centrh. Contra Costa Sanltar) District
BOARD OF DIRECTORS
PAGE
OF 3
POSITION PAPER BOA~a~~tTI1~~1987
NO.
SUBJECT
IX. PERSONNEL 2
DATE;..
Ma rch 11, 1988
TYPE OF ACTION
RECEIVE REPORT OF AFFIRMATIVE ACTION OOMMITTEE
RECEIVE REPORT
SUB~tRpYn Freitas, Personnel Officer/
Affinmative Action Compiance Officer
INITIATING DEPT.lDIV.
Administrative/Personnel
ISSUE: The Affi nnative Acti on Committee (AAC) has prepared thi s report to
inform the Board of the Committee's activities from January 1, 1987 through
January 31, 1988.
BAD<GROUNO: The AAC has concentrated its efforts in 2 areas--the Temporary
Trainee Program and the recruitment and selection of qual ified females and
minorities in the fill ing of permanent positions. The information contained in
this report will serve as the basis for the District's Annual Report to the
Equal Employment Opportunity Commission this spring.
As part of the 1987-88 Personnel Budget, the Board authorized a Temporary
Trainee Program. This program was designed to increase the number of women and
minorities in non-traditional occupations. After extensive recruitment among
community groups, approximately 100 interested individuals attended a District
information session held on Saturday, August 1,1987. Of these, 80 applied and 12
were selected for a 4-month orientation program. The orientation consisted of
S-week rotati ons th rough th ree different div i si ons--Pl ant Operati ons, Pl ant
Maintenance, and C.S.O. Upon completion of the orientation phase on January 29,
1988, eight trainees were chosen for 12 months of intensive on-the-job-training.
Four fanal es and four mal es were hi red with mi nori ty representation 1 n both
groups (see attachment).
The District staff is pleased with the work of these trainees and their
contri buti on to the workforce. Thei r efforts, enthusi asm for thei r jobs and
pride in learning new skills have enriched Central San. We look forward to the
trai nees compl eti ng thei r program and becomi ng permanent employees of the
District in February, 1989.
The other aspect of our committee work this past year has been focused toward
attracting qualified women and minorities to District positions. Due to
reti rements, termi nati ons, and new positi ons authorized by the Board,
recruitment activity through January 31, 1988, resulted in the appointment of 30
new District employees. Of those 30, seventeen were females or minorities.
Females have been hired in such non-traditional roles as Survey Party Chief,
Utility Worker, and Chemist. Additionally, two female Caucasians were promoted
in Engineering. Hispanics at the District received two promotions. Hispanic
mal es were promoted in the Coll ecti on Systems Operati ons Department as well
INITIATING DEPT.lDIV.
~.A;f
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302....9/85 CRF
:Z::G.
ROGER J. DOLAN
,-
SUBJECT
POSITION PAPER
RECEIVE REPORT OF AFFIRMATIVE ACTION OOfiIUffiE
PAGE 2
DATE
OF
3
March 11, 1988
as the Pl ant Operations Depar'bnent. Significant increases occurred in the
category for Slacks. Two Slack male Plant Operators, one Slack male Maintenance
Technician, and one Black female Junior Engineer were hired.
In order to enhance recrui'bnent efforts, committee members have made personal
contact with prospective applicants through participation in community and
university-sponsored job fai rs. We have al so made contact through
churches,organizations, and local minority groups. Personal contact has been
particularly helpful in attracting women who might not otherwise have considered
Central San.
Lastly, the District's recruitment procedures have been improved through
redesi gni ng the employment appl icati on and job announcements. These pri nted
materials provide more information about the District to potential applicants
and also identify which advertising sources are reaching our target populations.
As the District experiences retirements, promotions, terminations, training
opportunities and filling vacancies continued emphasis must be placed on
appointing the following qualified:
o Blacks and Hispanics at every level
o Women and minorities in non-traditional occupations
o Women and minorities in supervisory and professional positions
The trai nee program was a meani ngful step in promoti ng affi rmative acti on.
Through increased efforts in affirmative action recruitment, selection and
training in-house applicants for promotional opportunities, the District
workforce will better reflect the population it serves.
REOO~DATION :
Receive the report.
.....-------.
13028-9/85
-
--<
ATTACHMENT Page 3 of 3
TRAINEES BY CATEGORY OF SEX/RACE
Plant Maintenance Technician Trainee:
1 Black male
1 Caucasian female
Plant Operations Trainee:
1 Bl ack mal e
1 Hispanic male
1 Hispanic female
Maintenance Crew Member Trainee:
1 Caucasian male
1 Caucasian female
1 Hispanic female
CHANGES IN THE DISlRICT WORKFORCE BY J m CATEGORY
SEX. RACE AND PERSONNEL ACTION *
FEDERAl EEOC
Jm CATEGORY HIRED TERMINATED NET CHANGE
Prof ess i ona 1 1 B/F + 1 B/F
3 C/M 2 C/M + 1 C/M
2 C/F + 2 C/F
1 AIM + 1 AIM
Cl er i ca 1 3 C/F + 3 C/F
1 H/F - 1 HlF
SkilledlTechnical 2 C/M 1 C/M + 1 C/M
1 C/F + 1 C/F
1 HIM - 1 HIM
Semi-Unski" ed 8 C/M 3 C/M + 5 C/M
3 C/F + 3 C/F
381M 181M + 2 B/M
1 HIM + 1 HIM
2 HlF + 2 HIF
District-wide Change: + 7 C/M
+ 9 C/F
+ 2 B/M
+ 1 B/F
+ 1 AIM
+ 1 HlF
Key: Caucasian Male (C/M)
Caucasian Female (C/F)
Bl ack Mal e (B/M)
Black Female (B/F)
Asian Male (AIM)
Asian Female (A/F)
Hispanic Male (HIM)
Hispanic Female (HlF)
Centra. ~ontra Costa Sanitary aJistrict
BOARD OF DIRECTORS
PAGE 1
OF 4
POSITION
PAPER BOARD MEETING OF contl nue 0
March 3! 1988 March 17! 1988
NO.
.'X.
SOLID WASTE 1
SUBJECT
DATE
APPROVE REVISION TO THE COMPUTATION OF THE ANNUAL
FRANCHISE FEE ASSESSED TO FRANCHISED REFUSE
COLLECTORS
February 24, 1988
TYPE OF ACTION
APPROVE REVISED FEE
COMPUTATION
SUBMITTED BY
INITIATING DEPT.lDIV
Paul Morsen, Deputy General Manager
Admi ni strative
ISSUE: A revised method of determining the annual franchise fee amount to be
assessed to the District's franchised refuse collectors is proposed.
BACKGROUND: The District presently assesses an annual franchise fee to each of the
three franchised refuse collectors, which is intended to recover the expense of
administering the terms of the franchise agreements. Therefore, the franchise fee is
desi gned on an expense recovery concept, and not as a source of general revenues.
The franchise fee is passed through to the rate payers directly, that is, it is not
part of the profit margin computation of the rate setting process.
In recent years, increasing staff effort is being committed to the related, but
wider, aspects of solid waste management. Such District activities as staff support
to the County Solid Waste Commission, participation on the Regional Recycling
Advisory Committee, and invol vement in reviewing the feasibil ity of a sol id waste
joint exercise of powers authority are proposed to be included in the franchise fee
computati on.
Present Franchise Fee Computation
The franchise fee is composed of a minimum flat fee of $20,000, plus any payments
to third parties directly related to the administration of the franchise
agreements. The $20,000 minimum fee is intended to provide for salaries,
employee benef its, and admi ni strative overhead of Di strict staff and management
directly involved in routine administration of the three franchises. This
routine staff effort encompasses rate-setting, resolving customer complaints,
coordination with affected cities regarding rate-setting, monitoring compliance
with the franchise terms, and updating franchise zone maps, and includes ordinary
staff support by District Counsel. If the minimum fee is determined to be
insufficient to recover the expense of the routine administration of the
franchises in any year, it is increased to recover such administrative expenses.
Extraordinary staff effort, such as was expended by staff and District Counsel on
the renegotiation of the franchise agreements two years ago, is considered to be
over and above the minimum flat fee, and is recovered as an incremental amount in
the franchise fee computation.
Payments to third parties are recovered by incranenting the franchise fee.
Recent maj or th i rd pa rty payments were for rev i ews of a refuse collector's
financial records and of the bases for significant increases in landfill disposal
REVIEWED AND RECOMMENDED FOR BOARD ACTION
r'
ROGER J. DOLAN
(
-
SUBJECT
POSITION PAPER
APPROV E REV ISION TO THE COMPUTATION OF THE ANNUAl
FRANCHISE FEE ASSESSED TO FRANCHISED REFUSE
COLLECTORS
PAGE 2
DATE
OF 4
February 24, 1988
fees conducted by Price Waterhouse, and a review of the franchisees' insurance
coverages by a risk management consultant. Third party payments and the expense
of extraordinary staff effort are recovered through the franchise fee over a
three-year period.
Apportionment of the total annual franchise fee to the three refuse collectors is
based on their respective numbers of residential customers.
The computation of the 1987-1988 franchise fee is shown on Attachment I to
illustrate the methodology described above.
Revised Franchise Fee Computation
Di strict expenses rel ated to the broader area of sol i d waste management has
increased significantly in recent years. These expenses comprise Board of
Directors, staff and management efforts related to activities of the County Solid
Waste Commission and the Regional Recycling Advisory Committee, and efforts
undertaken to establish a solid waste joint powers authority including services
of a consultant to prepare a draft solid waste joint exercise of powers
agreement, costs of which have been shared by the District and other pub1 ic
entity participants.
The revised franchise fee computation would add the labor, employee benefits, and
administrative overhead expenses for all staff and management efforts related to
sol id waste activities to the present franchise fee computation. Additionally,
expenses of the Board of Directors, District Counsel, and third parties directly
incurred on matters involving solid waste management would also be included in
the franchise fee computation.
The franchise fee will be billed in advance during the first quarter of the
fiscal year on an estimated basis. The bill ing for any year will incl ude an
adjustment for the difference between the prior fiscal year's estimate and actual
expenses based on an annual calculation of the expenses incurred.
Attachment II illustrates the revised franchise fee computation.
RECOMMENDATION: Approve implementation of the revised method of determining the
annual franchise fee amount to be assessed to franchised refuse collectors effective
the 1988-1989 fiscal year.
1-_______
13026-9/85
-
--
CENTRAL CONTRA COSTA SANITARY DISlRICT
FRANCHISE FEE a>>AJTATION
FISCAl YEAR 1987-1988
District Labor Charges Related to Franchise Administration:
ATTAQ-/MENT I
Employee Adm in.
Hours Labor Benefits Overhead Tota 1
-
Staff 399 $10,040 $4,442 $3,087 $17 ,569
Management ~ 2,837 1,256 873 4,966
468 $12,877 $5,698 $3,960 22,535
-
Other Administrative Expenses:
Courier Serv ice
Court Reporting Service
District Counsel:
Total Charges Through September 1987
Estimated Routine Legal Services
Total Administrative Expenses
Franchise Fee Computation:
Administrative Expenses
Extraordinary Staff Charges and Third Party Payments:
Second 1/3 of $33,000 expense of renegotiating
franchise agreements
Second 1/3 of $8,400 expense of 1986 insurance
coverages review
Final 1/3 of $12,436 expense of 1985 review of
a refuse collector's financial records
1987 Extraordinary Legal and Third Party Payments:
District Counsel ([AJ from above)
District Share of Price Waterhouse review
of landfill disposal fee increase
1987-1988 Franchise Fee
Apportionment:
Valley Disposal Service
Orinda Moraga Disposal Service
Pleasant Hill Bay Shore Disposal
32
218
17 , 139
< 1,000>
$16,139[AJ
250
1,000
$23,785
$23,785
11 ,000
2,800
4,146
$16,139
5,859
$21,998 X 1/3= 7,333
$49,064
$31,128
12,981
4,955 $49,064
ATTADiMENT II
CENlRAL CONTRA COSTA SANITARY DISlRICT
ESTIMATED FRANCHISE FEE CClFUTATION
FISCAL YEAR 1988-1989
District Labor Charges:
Franchise Administration:
Employee Admin.
Hours Labor Benefits Overhead Total
-
Staff 400 $10,500 $4,500 $3,200 $18,200
Management 70 3,000 1,300 900 5,200
470 $13 ,500 $5,800 $4, 1 00 23,400
-
Solid Waste Management:
Staff 700 $15,860 $ 7,018 $4,877 27,755
Management 200 8,525 3,772 2,621 14,918
900 $24,385 $10,790 $7,498 42,673
-.
Board of Directors:
Estimated Expense for Rate Review
and Solid Waste Commission and
Regional Advisory Committee attendance
District Counsel:
Total Estimated Charges
Estimated Routine Legal Services
Total Administrative Expenses
Estimated Franchise Fee Computation
Administrative Expenses
Extraordinary Staff Charges and Third Party Payments:
Final 1/3 of $33,000 expense of renegotiating
franchise agreements
Final 1/3 of $8,400 expense of 1986 insurance
coverages review
Second 1/3 of 1987 District Counsel and Price
Waterhouse charges regarding landfill
disposal fee increase
1988 Extraordinary Legal and Third Party Payments:
District Counsel ([AJ from above)
Outside Counsel
District Share of Price Waterhouse review
of landfill disposal fee increase
District share of Price Waterhouse services
related to Solid Waste JPA
Estimated 1988-1989 Franchise Fee
Apportionment:
Valley Disposal Service
Orinda-Moraga Disposal Service
Pleasant Hill Bay Shore Disposal
2,400
$8,000
<1,000>
$7,000 [AJ
1,000
$69,473
$69,473
11,000
2,800
7,333
$ 7,000
10,188
6,000
5,000
J28,188 X 1/3= 9,396
$100,002
$69,301
28,901
1,800
$100,002
.
-
--
Centra~ ~ontra Costa Sanitary Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION
PAPER
BOARD MEETING OF
Ma rch 17, 1988
NO.
X.
SOLID WASTE
2
SUBJECT
DATE
March 9, 1988
ADOPT RESOLUTION NO. 88-033 DIRECTING THE DEVELOPMENT
OF RECYQ LNG PLANS BY THE DISTRICT'S FRANCHISED REFUSE
COLLECTORS FOR THEIR SERVICE AREAS
TYPE OF ACTION
ADOPT RESOLUTION
SUBMITTED BY
INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager
Administrative Department
ISSUE: A Board resolution to initiate the development of solid waste recycling plans
by the District's franchised refuse collectors for their respective service areas is
presented for adoption.
BAa<GROUND: The County's Final Draft Revision of the Solid Waste Management Plan
requires all cities to submit a report to the County Solid Waste Commission on their
recycl ing programs. The District's offer to undertake a project to develop a
comprehensive recycl i ng program with in its enti re service area was accepted by the
cities for which the District franchises refuse collection. A Central Contra Costa
Sanitary District's Regional Recycling Advisory Committee (Committee), composed of
representatives of the Di strict, the citi es of Lafayette and Ori nda, the towns of
Danville and Moraga, and the unincorporated communities of Alamo and Pacheco, was
established to direct the development of a regional recycling program.
The Committee has received the assistance of the franchised refuse collectors in
reviewing current recycling efforts in their respective service areas, and in
coordinating visits of operational recycling centers in, and outside of, the county.
The Committee has received the benefit of information provided by state and county
officials on the state's recycling program, and different recycling technologies and
collection methods. At this juncture in the Committee's activities, it is apparent
that specific recycling plans which permit obtaining incremental operating expenses of
curbside recycling in certain communities, and drop-off centers in others, are
necessary and appropriate. Representatives on the Committee have agreed on the need
to initiate recycling programs on a pilot basis in the six communities represented.
As the franchise agreements requi re that notification be given by the Board of
Directors to initiate the design of recycling plans by the refuse collectors, a Board
resolution has been prepared and is presented as an attachment to this Position Paper.
The resolution requires that the refuse collectors develop their recycling plans in
concert with, and under the direction of, the Committee and District staff. Although
the franchise agreement provides for 180 days for development of a recycling plan, the
refuse collectors will be requested to submit plans as soon as practicable to permit
consideration of the financial effects of recycl ing in the next refuse collection
rate-setting process.
RECOMMENDATION: Adopt Resolution 88-033 to initiate the design of recycling plans by
the franchised refuse collectors for their respective service areas under the
direction of the Central Contra Costa Sanitary District's Regional Recycling Advisory
Committee.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
R. CHIEF ENG.
~
ROGER J. DOLAN
\.
PM
-
RESOlUTION NO. 88-033
A RESOl UTION
DIRECTING THE DEVELOPMENT OF RECYCLING PLANS BY THE
DISTRICT'S FRANCHISED REFUSE COLLECTORS FOR THEIR SERVICE AREAS
WHEREAS, the County's Final Draft Revision of the Solid Waste
Management Plan, issued in July, 1987, encouraged all communities to
implement and expand recycling programs and set forth certain goals for
implementation of resource recovery; and
WHEREAS, the Central Contra Costa Sanitary District's Regional
Recycling Advisory Committee has been set up to study the recycling
alternatives available within the garbage collection areas franchised by
the Central Contra Costa Sanitary District; and
WHEREAS, the representatives on the Central Contra Costa Sanitary
District's Regional Recycling Advisory Committee have informally agreed
on the need to undertake recycling programs as soon as practicable; and
WHEREAS, the District has responsibility through its Franchise
Agreement for the implementation and administration of efforts for
recycling within the areas franchised by the District; and
WHEREAS, the Garbage Collection Franchise Agreement provides that
the District may require the contractor to prepare and submit a plan to
provide refuse recycling within the collector's zone of operation;
NON, TH EREFORE, BE IT RESa.. V ED:
THAT, the Board of Di rectors of the Central Contra Costa Sanitary
District orders that each of the Franchised Garbage Collection
contractors prepare and submit a pl an to provide refuse recycl ing and
that said plan shall be prepared and submitted for District review at the
earliest practicable date.
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BE IT FURTHER RESOlVED:
THAT, the Franchised Garbage Collectors submit pl ans consistent
with the direction provided by the Central Contra Costa Sanitary
District's Regional Recycling Advisory Committee and District staff, and
make all such efforts as may be reasonably possible to expedite the
preparation of the plans and the implementation of said refuse recycling
programs so as to effectuate the earliest possible implementation date for
pilot refuse recycling programs.
PASSED AND ADOPTED this
day of
, 1988 by
the Board of Directors of the Central Contra Costa Sanitary District by
the following vote:
AYES:
NOES:
ABSENT:
Members:
Membe rs :
Members:
President of the Board of Directors
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County of
Contra Costa, State of California
Approved as to Form:
District Counsel
.
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..
Centra~ ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
Ma rch 17, 1988
NO.
XI.
LEGAL/LITIGATION
1
SUBJECT
DATE
March 11, 1988
APPROVE SETTLEMENT OF ClAIM FROM IAN AND PENELOPE BAIRD
OF 89 SLEEPY HOLLOW LANE, ORINDA, CALIFORNIA
TYPE OF ACTION
APPROVE SETTLEMENT
SU~~t~D~: Campbell
Administrative Operations Manager
INITIATING DEPT./DIV.
Administrative
ISSUE: Board of Di rectors t approval
$10,000.
is required for claim settlements exceeding
BACKGROUND: At the March 3, 1988, meeting the Board reviewed a $26,400 claim from Mr.
and Mrs. Ian Bai rd of 89 Sl eepy Hollow Lane, Orinda, which arose from a sewage
overflow occurring into their home on October 10, 1987. After hearing presentations
from District staff and the Bairds, and then meeting with the Board Counsel in closed
session to review the legal aspects of this claim, the Board requested the staff to
attempt to settle the claim and provided settlement authority to staff.
On March 10, 1988, District representatives met with the Bairds for settlement
negoti ati ons. After di scussi on and presentati on of i nformati on from both sides, th e
Bai rds agreed to accept $15,000 which was offered by the Di strict for settl ement of
this claim. The staff recommends approval of the settlement.
RECXM4ENDATION: Approve the settlement of the Ian and Penelope Baird claim in the
amount of $15,000.
IN :nATING DEPT./DIV.
f~
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JEC
PM