No preview available
HomeMy WebLinkAboutAGENDA BACKUP 03-17-88 Centr..-- Clontra Costa Sanitar-"'Jistrict BOARD OF DIRECTORS POSITION PAPER BOARD MEETING OF Ma rch 17, 1988 NO. IV. DATE PAGE , OF 2 ' CONSENT CALENDAR 3 SUBJECT AUTHORIZATION FOR P.A. 88-8 (WALNUT CREEK) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT March 7,1988 TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY Dennis Hall, Associate Engineer Owner Address Parcel No. & Acreage INITIATING DEPT.lDIV. Engineering Department/ Construction Division Parcel No. Area Remarks Lead Agency PA 88-8 Walnut Creek (50-C7) TORSTEN P. JACOBSEN, et ux 619 Harrogate Court Walnut Creek CA 94598 138-100-007 (1.274 Ac.) New construction - one single family residence. District to prepare "Notice of Exemption" CCCSD RECOMMENDATION: Authorize P.A. 88-8 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON JSM RAB INITIATING DEPT.lDIV. W~ ~DH. 13021' .9/85 DH '384 AC 6 42 A( n PROPOSED ANNEXATION PA.88-8 --- ~>>.... '::," 3 to At n .r ~ "OHNSO.. 45..10 AC - - HUMPHRIES 10 001 AC 1 JOHNSON 15.216AC \ Z98AC . Centr,- Contra Costa Sanltat ~ District BOARD OF DIRECTORS POSITION PAPER BOARD MEETING OF March 17, 1988 NO. IV. PAGE 1 OF 1 CONSENT CALENDAR 4 SUBJECT ADVISE lHE BOARD OF THE a..OSE OUT OF THE TREATMENT PLANT DRAINAGE REHABILITATION, PHASE 2 PROJECT CDP 20052) AND RETURN $12,050 TO THE TREATMENT PLANT PROGRAM BUDGET DATE March 8, 1988 TYPE OF ACTION INFORMATIONAL SUBMITTED BY Kenneth Clark, Assistant Engineer INITIATING DEPT./DIV. Engineering Department/ Construction Division I.S.SUE: All work has been compl eted on the Treatment Pl ant Drai nage Rehabilitation, Phase 2 Project and this project can now be closed out. ~ACKGROVNP: The contract work included the construction of concrete sidewalks, curbs and gutters, access roads, drainage piping and structures, and grading work principally in the area of the north and south secondary clarifiers. Completion of the sidewalk repairs adjacent to the clarifiers was a requirement of the Stage 5A Grant Termination Agreement. The other improvements were required to eliminate the ponding of surface runoff or provide all-weather paved access to the clarifiers to perform necessary repairs or maintenance. Carone Brothers, Inc. ,was issued a Notice to Proceed on October 26, 1987. The contract completion date was December 25, 1987. All work was substantially complete by this date. The Board accepted this project on January 7, 1988. The Engineer's estimate for the construction work was $123,300. Carone Bros. Inc., original construction contract was for $119,160. Three contract change orders were issued in the amount of $6,922, bringing the total construction cost to $126,082. These change orders were necessary to compensate the contractor for extra work to provide additional drain pipe, increase the structural section where subject to vehicle loading, and increase the area of paving. The total budget for the project was $201,260. The total completed project cost was $189,210, which is less than the approved budget. Staff is closing out the project which will result in $12,050 being returned to the Treatment Plant Program budget. REOOMM~~OATJON: This item is presented to the Board of Directors for information only. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A.9/85 RSK JSM RAB ,1./1/1 KC /MH ~ INITIATING DEPT.lDIV. Centr~_ Contra Costa Sanltar., District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF March 17, 1988 NO. rv. CONSENT CALENDAR 5 SUBJECT ACCEPT lHE CONTRACT WORK FOR lHE CONCORD INDUSTRIAL AND BATES AVENUE PUMP STATIONS UPGRADE PROJ ECT IN CONCORD COP 4091> AND AUlHORIZE lHE FILING OF lHE NOTICE OF COMPLETION DATE March 4, 1988 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Thomas Trice, Engineering Assistant INITiATING DEPT./DIV. Engineering Department/ Construction Division ISSUE: Construction has been completed on the Concord Industrial and Bates Avenue Pump Stations Upgrade Project in Concord COP 4091) and the work is now ready for acceptance. BACKGROUND: This project is the first phase of the pump stations upgrade plan for the North Concord area CWS44) that will eventually lead to the abandonment of two of the four existing pump stations. The improvements at the Concord Industrial Pump Station and Bates Avenue Pump Station under this contract resulted in an increased pumping capacity together with a more energy efficient system. A more detailed description of this project is provided in the 1987-88 Capital Improvement Budget on page CS-71. At the Concord Industrial Pump Station, the work consisted of installing two new 40 HP pumps; together with variable frequency drive units, new control panels and other electrical modifications. At the Bates Avenue Pump Station, the work consi sted of install ing a new control panel and other el ectrical modifications. The voltage of the electricity supplied by P.G.& E. for the pumps at both pump stations was increased to 480 volts to be compatible with the District's existing emergency generators. Also, the existing flows in the adjacent collection system were redirected by various manhole modifications to provide the most effective pumping capability for the area using existing, improved station facilities. Pacific Engineering Construction of Santa Clara was issued a Notice to Proceed on September 18, 1987. Two change orders were issued which extended the contract completion date from January 19, 1988 to March 4, 1988, due principally to the need to redesign the new seal water Cpump repressurization) system and to modify the control wiring for the VFD's. All contact work was substantially completed by March 4, 1988. It is appropriate to accept the contract work at this time. A detailed accounting of the project costs will be provided to the Board at the time of project close out. RE.COMMEND.ATI.ON: Accept the contract work for the construction of the Concord Industrial and Bates Avenue Pump Stations Upgrade Project in Concord COP 4091) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB '771/ 1302A.9/85 TAT RSK INITIATING DEPT.lDIV. 1a- . - Centr~_ Contra Costa Sanitar ~ District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF March 17, 1988 NO. IV. CONSENT CALENDAR 6 SUBJECT DATE March 14, 1988 APPROVAL OF THE OUTFALL REHABILITATION - PHASE II PROJ ECT, DP 20056 TYPE OF ACTION APPROVE PROJ ECT S~~~V~~fYLeavitt Planning Assistant 1,bIITIA.TING DEPT./DI)(. tm t/ cnglneerlng uepar en Planning Division ISSUE: Board approval is requested for the Outfall Rehabll itation - Phase II Project. Approval is needed at this time so that a Notice of Exemption under the Cal Hornia Environmental Quality Act (CEQA) may be processed prior to the award of the construction contract. BAa<GROOND: The objectives of the Rehabil1tation - Phase II Project are to inspect joint repairs made during 1984, assess damage which has occurred since 1984, complete the joint rehabilitation initiated under the first phase and complete additional repairs needed to allow effluent pumping. The work will be performed during the summer of 1988 to allow project completion prior to the onset of the wet weather season. (During the wet weather season, the outfall transports a greater flow and maintenance access is more difficul t.) To conduct the second phase of rehabll itati on, the outfall will be out of service for approximately 60 to 90 days. Plant effluent flows will be diverted to the District's wet weather holding basins and discharged to Pacheco slough. This diversion will be similar to the effluent flow discharge which occurred during the Phase I Project in 1984. The District has requested approval for the temporary discharge from the Regional Water Quality Control Board (RWQCB). The Board's approval of the 1987-88 Capital Improvement Budget (CIB) authorized the District staff to proceed with a study to identify the most cost-effective alternative for maximizing effluent discharge and maintaining the existing outfall (see pages TP-1 to TP-6 of the 1987-88 CIB). Due to the nature of the alternatives under consideration, the CIB indicated that the Phase II outfall improvements would require an EIR. Approval of the construction portion of Phase II was deferred urtil the preferred alternative was selected. The selected alternative is rehabil itation of the existing outfall. The proposed outfall rehabll itation is exempt from CEQA because the improvements constitute repai r and maintenance of an existing public facility <District CEQA Guidelines Section 18.2, Existing Facilities). After Board approval of this project, a Notice of Exemption will be filed with the County Cl erk. The awardi ng of the constructi on contract is tentatively schedul ed for the May 5, 1988, Board meeting. RECOMMENDATION: Approve the Outfall Rehabilitation - Phase II Project. REVIEWED AND RECOMMENDED FOR BOARD ACTION L- :JA1K- F@ INITIATING DEPT.lDIV. 130211.9/65 RL JMK RAB . Centr&...._ Contra Costa Sanitar ~ District BOARD OF DIRECTORS PAGE 1 OF 1 SUBJECT NO. IV. CONSENT CALENDAR 7 POSITION PAPER DATE APPROVAL OF THE DIABLO ROAD SEWER IMPROVEMENT PROJ ECT, DP 4455 M r h 14 1988 TYPE OF ACTION PPROVE PROJ ECT SUBMITTED BY Russell Leavitt INITIATING DEPT./DIV. Engineering Department/ Plannin Division ISSUE: Board approval is requested for the Di abl 0 Road Sewer Improvement Proj ect. Approval is needed at this time so that a Notice of Exemption under the California Environmental Quality Act (CECA) may be processed prior to the award of the construction contract. BACKGROUND: A recently completed Local Capacity Study concluded that during a design sewer flow event there would be insufficient capacity to handle existing flows in the Diablo Road sewer system, between Green Valley Road and Matadera Way in Danville. As new developments connect to this system, the potential for overflows at this location will increase. A sewer improvement project is needed to provide additional capacity. This improvement project would be constructed this summer to coincide with the planned Diablo Road street improvements. to be undertaken by area developers or the Town of Danville. The sewer improvements would include replacing approximately 1,140 feet of an existing 12-inch diameter Diablo Road trunk sewer with a trunk sewer sized to accommodate design sewer flow events and ul timate area development. In additi on, approximately 270 feet of a tributary IS-inch diameter trunk sewer in Hill Road will be replaced only to alleviate existing wet weather capacity problems. The proposed sewer improvement in Diablo Road is exempt from CEQA since it consists of a pipeline of less than one mil e in 1 ength which will be located in a publ ic right-of-way (California Public Resources Code S21080.21; District CEQA Guidel ines Section 17.1). The proposed sewer improvement in Hill Road is exempt from CEQA since the improvements constitute a repl acement of an existi ng public facility invol vi ng negligible expansion of use beyond that previously existing (District CEQA Guidelines Section 18.2, Existing Facilities). After Board approval of th is proj ect, a Noti ce of Exempti on w ill be fil ed with the County Cl erk. The awardi ng of the construction contract is schedul ed for the summer of 1988. The proposed improvements would be funded from the Collection System Program of the FY 1988/89 Capital Improvement Budget and financed with Watershed Fees. Design work for this project has been funded with an allocation from the 1987/88 Capital Improvement Budget Collection System Program Contingency Account. RECXMENDATION: Approve the Diablo Road Sewer Improvement Project. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302....9/85 RL RAB L .- J /1/1 LC JMK . - ~ Centr~ Contra Costa SanitalDistrict . BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF2 APPROVE THE INSTALLATION OF 72 FURNACE FUEL VALVES, AND AUTHORIZE THE ALLOCATION OF $94,000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE FURNACE FUEL VALVE MODIFICATION PROJECT NO. V. TREATMENT PLANT 1 DATE March ll, 1988 TYPE OF ACTION SUBJECT ALLOCATE FUNDS SUBMITTED BY William E. Brennan INITIATING DEPT.lDIV. Plant Operations Department o erations Division ISSUE: Board of Directors authorization is required to allocate program contingency funds from the Capital Improvement Budget for new projects in excess of $25,000. BACKGROUND: The ori gi na1 desi gn of the treaiment p1 ant's sl udge i nci nerati on system provided burners that were capable of operating on either natural gas or fuel oil. In 1983 the burners were modified to allow operation of the burners on either landfill gas or natural gas. There have been repeated malfunctions of the automatically-operated fuel valves that were installed as original equipment with the burners on the mu1 ti p1 e-hearth furnaces. Whil e thi s situati on presents no maj or safety problem, it creates operational difficulties by making certain burners unavailable for use. Plant Operations Department staff determined that the valves, while suitable for use with natural gas, were not suitable for use with landfill gas. Landfill gas is a re1 ative1y corrosive and di rty gas compared to natural gas and causes debris to build up at the existing solenoid-type fuel valves and prevents them from c1 osi ng. Discussi ons with the burner manufacturer determi ned that a different type of valve was suitable for use with landfill gas. This is a unique type of valve, which closes forcefully and cuts through debris in the valve seat. In January 1988 the District purchased four valves from Maxon, the only known manufacturer of this type of valve, for test purposes. After installation of the Maxon valves, there have been no performance-related problems. The project entails removal of the existing valves, installation of the new valves, minor piping modifications, and wiring of the new valves. This maintenance activity of valve replacement would routinely be done as each valve fails. However, staff proposes to fix the entire malfunctioning valve problem at one time to allow for uninterrupted furnace operation. The cost of replacing the existing valves is estimated to be $72,000. The cost of District labor to install the valves is estimated to be $22,000. The total project cost estimate is $94,000. This project had not developed within the time frame required for inclusion in Fiscal Year 1987/1988 Capital Improvement Budget. The proposed project is exempt from CEQA because the improvements constitute repair and maintenance of an existing public facility (District CEQA Guidelines Section 18.2, Existing Facilities). REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. 1AJ83 1302/1.9/85 WEB ()IB - - SUBJECT APPROVE THE INSTALLATION OF 72 FURNACE FUEL VALVES, AND AUTHORIZE THE ALLOCATION OF $94,0000 FROM THE TREATMENT PLANT PROGRAM CONTINGENCY ACCOUNT FOR THE FURNACE FUEL VALVE MODIFICATION PROJECT POSITION PAPER PAGE 2 OF 2 DATE March 11, 1988 RECOMMENDATION: Approve the allocation of $94,000 from the Treatment Plant Program Contingency Account for the Furnace Fuel Valve Modification Project. .....-------. 13026-9/85 Centra -~:ontra Costa Sanilar District BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF Ma rch 17, 1988 NO VI. COLLECTIONS SYSTEM 1 SUBJECT APPROVE PURa-iASE OF VEHIQE REPLACEM:NTS, AUTHORIZE COOPERATIVE PURa-iASING JlGREEMENT WITH THE STATE OF CALIFORNIA, AND AUTHORIZE $142,400 FROM THE SEWER CONSTRUCTION FUND DATE March ll, 1988 TYPE OF ACTION APPROVE VEHIQE PURQ-iASES AUTHORIZE AGREEMENT AUTHORIZE FUNDS SlJRMITlEDBY Ken Roan, Vehicle and Equipment Maintenance Supervisor INI flATING DIPf If)IV Collection System Operations Department ISSUE: Board authorization is required by the State of California for the District to participate in cooperative vehicle purchases. Board authorization is required to expend Sewer Construction Funds. BACKGROUND: The purchase of replacement vehicles has been included in the Annual Equipment Budget which is submitted for Board review and approval each April. The funds that are authorized are available on July 1 of the fiscal year. As a result the vehicle purchases are either made from stock-on-hand (usually with unwanted or undesirable options) or the purchases are delayed until the foll ow ing model year for del ivery 9-12 months after the need has been identified. The timing of the approval and the funding is too late to allow the purchase of vehicles through the State of California at a significant cost savings. The staff recommends that the purchase of the 1988/89 vehicle replacements be authorized ahead of the Equipment Budget so that the District may purchase 1988 model year vehicles through the State of Californi a. The advantages are a cost sav ings of 10%-20% of the purchase price and delivery within 2-3 months. The staff recommends a permanent change to the Equipment Budget schedule. In future years, Board rev iew and approval of 1 ight vehicl e purchases woul d be coordinated with the schedule for the State of California. The results of the State bidding procedure are normally published in February and the orders for the purchases must be received by early April. The remainder of the Equipment Budget would be considered by the Board in April. The District's vehicle fleet has 17 Sedans and 39 light trucks that are used primarily for passenger service. The current fleet is characterized by the following statistics: Sedans: Average age 7.3 years (range 1-10 years) Average mileage 63,000 miles (Range 5,400-103,000 mil es) Light Trucks: Average age 5.8 years (Range 1-11 years) Average mileage 63,000 miles (Range 4,800-121,000 mil es) REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT/DIV. JL r::DL c/~ IV- 1l0?^-9 85 SUBJECT APPROVE PUROiASE OF VEHIQE REPLACEMENTS, AUTHORIZE COOPERATIVE PURCHASING AGREEMENT WITH THE STATE OF CALIFORNIA, AND AUTHORIZE $142,400 FROM THE SEWER CONSTRUCTION FUND POSITION PAPER PAGE DATE 2 OF 5 March 11, 1988 The relatively high average age is an artifact of deferred 1 ight vehicle purchases during the past three fiscal years while the focus of the Equipment Budget was on production equipment and other vehicles to meet the needs of new activities. Reducing the average age will improve reliability while reducing the operation and maintenance costs. The pu rch ase of 3 sedans and 8 1 i ght trucks is recommended at th i s ti me in order to achieve an average age of 5 years. The cost of the recommended purchases is $142,400. A detailed summary of the recommended purchases is attached. A summary of previous light vehicle purchases is also included for reference. Heavy vehicles and production equipment will be included for Board consideration in the annual Equipment Budget as in past years. RECOMMENDATION: Approve the purchase of 11 replacement vehicles (3 sedans and 8 1 ight trucks) for 1988/89, adopt the attached resol uti on authoriz ing the Department of General Services of the State of Cal Horni a to purchase the vehicles for the District, and authorize $142,400 from the Sewer Construction Fund. Attachments "---------.. 13028-9/85 ,- ATTAOfMENT 1 SUPftEMENTARY INFORMATION RECOMMENDED PURCHASE OF 1988/89 VEHIQ E REPlACEtvENTS UNIT PURG1ASE ITEM VEHIQE TYPE NUM3ER PRICE PRICE * ACT IV,ITY 1. Four Door Compact Sedan 2 11,800 23,600 HOO Poo 1 CSOD Manager 2. Four Door Sedan 1 16,700 16,700** GM/CE --- Sedan Totals 3 $40,300 3. Small Pickup Truck 3 10,100 30,300 2 - TPOD Pumping Station Crew 1 - Eng. Dept. Inspector 4. Light Utility Vehicle (4X4) 2 13 ,300 26,600 Eng. Dept. Inspectors 5. Pickup Truck (3/4 Ton) 2 16,200 32,400 CSOD On-Call 6. Cab and Chassis (1 Ton) 1 12,800 12,800 CSOD Rodding Crew Truck Totals 8 S102,100 Light Vehicle Totals 11 $142,400 * The costs for speci al equi pment such as tool boxes, utility bodi es, and other alterations are included. ** This vehicle is not available through the State of California. It will be purchased from a local dealer. The purchase price is based on a 1988 Mercury Sable LS four door sedan. ATTACHMENT 1 (Continued) COK>>ARISON Of VEHIClE PURQlASES FISCAL YEAR NO. OF VEHIQ ES EXPENDITURE 1983/84 3 $ 32,800 1984/85 3 23,400 1985/86 4 43,400 1986/87 5 65,400 1987/88 6 Replacement 137,600 5 Add1ti ona 1 1988/89 (Proposed) 11 Repl acement 142,400 VEHIClES 10 BE Sa..O UPON RECEIPT OF REPlACEM:NT VEHla...ES Veh 1cl e No. , . Descri pt ion 12/31/87 Mileage 85,800 102,700 104,600 114,700 115,900 91,400 83,600 102,900 29 37 41 44 54 59 64 69 1980 Small pickup truck 1975 Pickup truck 1974 Cab and Chassis (1 ton) 1980 Pickup truck (3/4 ton) 1980 Small pickup truck 1978 Four door sedan 1979 Four door sedan 1980 Two door sedan ATTACHr-ENT 2 RESQUTION NO. A RESOLUTION AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF THE STATE OF CALIFORNIA TO RJRa-IASE TEN VEHIQ ES BE IT RESQ VED: That the Board of Directors of the Central Contra Costa Sanitary District does hereby authorize the Office of Procurement, State Department of General Services of the State of California to purchase the following 1988 model year veh1cl es. 2 Four Door Compact Sedans 3 Mini Pickup Trucks 2 Light Utility Vehicles 2 3/4 Ton Pickup Trucks 1 1 Ton Cab and Chassis BE IT FURTHER RESQVED THAT: These vehicles are to be purchased for and on the behalf of the Central Contra Costa Sanitary District pursuant to Section 14814 Government Code, and that the Purchasing Officer is hereby authorized and directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of the Central Contra Costa Sanitary District. PASSED AND AOOPTED by the Central Contra Costa San1 tary Di str1 ct Board of Directors this 17th day of March, 1988, by the following vote: AYES: NOES: ABSENT: Members: Members: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: District Counsel . - Central lontra Costa Sanitary BOARD OF DIRECTORS )strict PAGE 1 OF 9 POSITION-- PAPER BOARD MEETING OF March 17, 1988 NO. IX. DATE PERSONNEL 1 March 4, 1988 SUBJJ\OOPT A NEW Q.ASS DESaUPTION FOR INSPECTION COORDINATOR RANGE G-67 U27921MO.-S3380/MO.); REQ.ASSIFY ONE POSITION OF ENGINEERING ASSISTANT IN THE COlLECTION SYSTEM INSPECT- TION SECTION TO INSPECTION COORDINATOR; ADOPT A REVISED Q.ASS DESCRIPTION FOR ENGINEERING ASSISTANT RANGE G-69 (S2931/MO. TO S3543/MO.) TYPE OF ACTION PERSONNEL SUBMITTED BY Jay McCoy, Construction Division Mgr. INITIATING DEPT./DIV. Construction Division ISSUE: Board action is required to adopt a new class description, revise an existing class description and establish a salary range for a new position. BACKGROUND: Edward Bokinskie retired in late January, 1988. Mr. Bokinskie was an Engineering Assistant and worked in the Collection System Inspection Section of the Construction Division. Upon his retirement the duties of his position and similar duties in other sections of the Construction Division were reviewed. Certain duties which are now a part of the permit and pl an review functions are di rectly related to contractors and inspection. These duties and other inspection duties have been combined into a new class description entitled Inspection Coordinator. (See Attachment A) The performance of these duties by one person will result in efficiencies in the inspection area. The creation of the new class description requires two concurrent actions. First, a new class description of Inspection Coordinator must be adopted. Second, the now vacant position of Engineering Assistant in the Collection System Inspection Section must be reclassified to Inspection Coordinator. A third associated action is also desirable at this time which is the revising of the existing Engineering Assistant class description to delete inspection related duties that were solely related to Mr. Bokinskie. In November, 1987, the Board adopted a revised class description for Engineering Assistant. Duties which were performed by Mr. Bokinskie were added to the class description at that time. Those duties will no longer be needed in the Engineering Assistant description when the Inspection Coordinator position is adopted. A revised class description for Engineering Assistant with those duties deleted has been prepared (See Attachment B). This revised class description is proposed for adoption by the Board. RECOMMENDATION: Adopt a new class description for Inspection Coordinator, Range G-67 ($2792/Mo. to $3380/Mo.); reclassify one position of Engineering Assistant in the Collection System Inspection Section to Inspection Coordinator; adopt a revised class description for Engineering Assistant, Range G-69 ($29.31/Mo. to $3543/Mo.) REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 JSM CRF RAB M INITIATING DEPT./DIV. - ATTAOiMENT A CENTRAL CONTRA COSTA SANITARY DISTRICT DRAFT: 3/14/88 Range: G-67 INSPECTION COORDINATOR DEF. IN IT ION. .. . . Perform special ized technical office work related to the inspection of construction projects; coordinate the work of the Inspection Section with other sections, divisions, departments, and the public; perform research, analysis, and compile technical reports. SUPERVISION RECEIVED AND EXERCISED Receive general supervision from higher level professional or supervisory personnel. May exercise technical or functional supervision over less experienced personnel. E_XAMPLES OF DUTIES Duties may include, but are not limited to, the following: Coordinate television inspections and sewer taps with the Collection System Operations Department; perform review of closed circuit television tapes, make decisions regarding acceptability of work. Work closely with and make recommendations to inspection staff, plan review staff, right-Of-way personnel and management personnel in resolving field design and safety problems as they arise. Contact other agencies and utilities to confirm the completion and acceptance of new sewers. Contact developers and contractors regarding the completion of construction projects; identify work needed to complete; expedite the completion of the work; prepare correspondence regarding construction problems and/or violations. Process and route plans submitted by engineers for the construction and modification of facilities; participate in the review and processing of As-built sewer drawings. Process owner's sewer improvement agreements and bonds, release project securities. May provide guidance to inspection personnel as assigned. -- - Assist in the scheduling of inspectors for private sewer projects. Maintain and process records of contract work on behalf of the District as assigned. Coordinate inspection activities with the Permit and Plan Review Secti ons; eval uate construction probl ems and recommend changes to procedures and improvements to plans. Research, compile and relay information regarding inspection activities to outside contractors and other District staff. May conduct inspections of new public and private sewer construction and repairs made by contractors or other agencies as assigned. Perform a variety of special projects as assigned; collect and organize data and back-up materials in conjunction with inspection studies and reports; prepare clear and concise studies and reports. Assi st in the preparati on and admi ni strati on of the operati on and maintenance budget. Respond to a variety of technical and routine inquiries and requests from the general public including outside contractors regarding construction plans, specifications and inspection requirements. Research and resolve problems related to missing sewer laterals. Mai ntai n records and enforce requi rements for contractor insurance and security deposits. Perform related duties as required. QlJ.A1.IFI CATION S Knowl edQe ...Q.f: General construction inspection practices, procedures, and methods. Principles and practices of engineering and surveying as they apply to area of assignment. Practices, methods, materials, and equipment used in the construction of sewer collection facilities. Policies, regulations, specifications, and requirements governing the construction, extension, and maintenance of sewer systems and facil iti es. Mathematics as it applies to assigned area of work. Methods and techniques of engineering, drafting, and estimating. Research and data collection methods and appl ications to assigned duties. Safety hazards and appropriate precautions applicable to work assignments. Ability to: Read and interpret engineering plans, specifications, survey notes, and related materials. Maintain a variety of records, files, and engineering records. Anal yze, interpret, app1 y, and exp1 ai n comp1 ex and technical policies, procedures, codes, statutes, descriptions, and documents; make recommendations. Resolve problems and implement policies and procedures. Accurately perform computations including those involving algebra, geometry, and trigonometry as related to inspection matters. Prepare c1 ear and conci se technical correspondence, and other documents. records, memoranda, Establish and maintain cooperative relationships with those contacted in the course of the work. Perform technical research and recommend sol utions to inspection prob1 ems. Enforce District regulations. policies, procedures, specifications, and Prepare maps, sketches, graphs, and charts. Perform assigned duties with a significant degree of independence and make effective judgments regarding compliance to District standards. Respond effectively to a variety of questions, inquiries, and comp1 ai nts. Provide training and lead guidance to less experienced technical engineering staff as assigned. Learn and observe all appropri ate safety precautions as requi red by the District including, but not limited to, Ca1/0SHA General Industry Safety Orders and the District's Respiratory Protection Program. Experience and Education Any comb; nati on likely provide qual Hying. A woul d be: equivalent to experience and education that could the required knowledge and abilities would be typical way to obtain the knowledge and abil ities Experience: Four years of experience in technical engineering work including construction inspection. Education: Equivalent to possession of an A.S. degree in engineering or closely related field. Courses in mathematics, drafting, materials and surveying are desirable. L icel.1$~s and Gert1f1~actes: Possession of a valid California Driver's License. - Attachment B DRAFT 3/10/88 CENTRAL CONTRA OOSTA SAN ITARY DISTRICT Range: G-69 ENGINEERING ASSISTANT DEfINITION Perform specialized, technical field, and/or office engineering work which may, as assigned, involve reviewing plans using established review criteria, performing moderately complex design work, monitoring and administering outsi de engi neeri ng or constructi on contracts, and conducti ng a variety of speci al engi neeri ng and/or pl anni ng studi es; inspect constructi on work performed on District structures, materials, instruments, and appurtenances as assi gned. DISTINGUISHING atARACTERISTICS Thi s is a speci al ized, advanced engi neeri ng cl ass whi ch recognizes work requiring significant technical skills and knowledge. Positions assigned to the cl ass of Engi neeri ng Assi stant work with a mi nimum degree of super- vision, using establ ished procedures, guidel ines, and District pol icies. Work may involve moderately complex design work, research on a variety of Di stri ct proj ects, contract admi ni strati on, and/or development pl an review and comment, using established review criteria. SUPERVISION RECEIVED AND EXERCISED Receive direction from higher level professional or management staff. May exercise technical or functional supervision over less experienced engineering personnel as assigned. EXAMPLES Of DUTIES - Duti es may incl ude, but are not 1 imited to, the following: As assi gned, conduct routi ne and compl ex i nspecti ons of new publ ic sewer mains and private sewer lateral construction and repairs made by contractors or other agenci es; perform civ il, structural, mechani cal, and el ectri cal inspections on a variety of facllities and construction projects; perform safety inspections as required. Assist in short and long range facilities and financial planning. Review plans and specifications submitted by engineers for construction or modification of facllities; determine if plans and specifications are in compl ;ance with District requirements and pol icies. Perform a variety of special projects as assigned. l~tr~~f~~//4if~f~f~g ~f/Jt.1 tf tJ~/ pap,.,.,,/ Gather data for watershed capacity studies and local capacity studies. CENTRAL CONTRA COSTA SANITARY DISTRICT Engineering Assistant (Continued) EXAMPl ES OF DUTIES Prepare, assembl e, and correl ate YJ~#.nl::u /<:/r/aIrYl'f;fr/~, pl ans and specifica- tions for District projects with project engineering staff; Jrtr/ftriaIr/ft/~q:rj,f. ':J1111117rJl!l1ft"f/lfttflltfll1'f/X31/fJllfJitllfl/lttjlrt! /f/Jf.t);; / t:iPfJN #/ Prepare cl ear and conci se data summari es and w ri tten reports. May provide lead guidance to less experienced technical engineering personnel as assigned. Contact other utilities and agencies regarding growth in the service area. hcttl/p.;.I/pt/ issist the project engineer in the areas of cost tracking and control, preparati on of correspondence, moni tori ng schedul es, proj ect status, and completion of as-built drawings; "~o0tl~t~/t0"tr~tt/t~~"g~~/wA~ 9~~r~~/~~~VJ~9Vf.f may serve in contract review and monitoring capacity as assi gned. assist in ion; May ~;f/J'II~; proj ect engi neeri ng and/or ~rf::'t/ faI:I contract admi ni stratpf p~ ~~77~f/~~fi~/PV9J~~$f/pAftAtApAt$//V"/tW~/~kttA~klAiVddVdg/pr0e~ss' provide attorneys and department heads with pertinent contract documents. Mai ntai n records of contract work performed on behal f of the Di stri ct as assigned; ensure that progress payments are made and that work percentages are in accordance with contractsi.~_f~~_r~/_/Y_rf;t.Y/~'/t,r_t,~/'fr~f.1 Cata log, rev i ew and route contract proposals, subm i tta 1 s, draw i ngs, and pl ans for review, changes, and subsequent approval. Perform a variety of data collection and research requiring office and field i nvesti gati ons. Review and identify defects in sewer construction; assist in the determina- ti on of Di stri ct course of acti on. Respond to i nqui ri es and requests; prepare 1 etters and other forms of correspondence. Perform related duties as required. ~~~n/A~~Aan~~/tp/t~~/ln~p~ttAhn~/0ffAt~J ffp/;pj:.j:./ /drjrJ 1 fp/Jtpl Ir/Vdrl$ / j:./J/JtnJ,;f:t.pjjj /tly 1 MJ;l.Mpfj:.f 119r1 / /r1lp/ l(jcIdtftlrll/c/tIV9d 1 An~ fnl:N.t M:.A/cAMI M 1 kW ~ AM M~ ~ftPfttt~;//~~/~/J~~/tpJftYlfi~~ft*V/rI~g~rI~ifg/f~f.p~~r~~/~ttfyftf~~/t.P h/Jt~Ajjp/ t.P/lt.t#thfj:.f M~I i:Jt.~ptl1JAM:.fA/;tl J;tAf!~ CENTRAl CONTRA cnSTA SAN IT MY DISTRICT Engineering Assistant (Continued) EXAMPLES OF WTIES (Continued) PeffhfM/h/~AfAet#/hf/tpetAAA/pfhAhtt$/A$/a$$Ag"~~A/~XX~~/A"~/pt~A"jt~/~At~ a~~/~~t~r~p/~at~fja1$/jn/~~J~~ttl~~/~j~/ln$p;ttf~~/~~~f~~/a~~/f~~~rt~1 ~~$P9~~/tp/~/Y~iff~~/pf/~~fii~r/~~/~~/r~vfvf~$/A~~/t~~p~t~/ft~ ~~//g~~~vjY/~/~/fl~t~~~ft~~/~~~$r~,//~~~~~/t~~~/~~~~r~~fp~ P7 Nt;., / ;.Pptft f /J tfttft pjlf.j ftjl~/ ft ~;.Ppttft pjlf tMpft t/!;lpN;;.~ ~ay/pfpyj~~/g~/~a"t~/tp/I"$p~ttlp"/p~f$p""~X/A$/A$$tg",~I ~9~~j~/~~~'r/_g~~~r,$I/~~Y~Y~P~V$/j~~/~~~Vj~9V$/r~gjv~f~g/~9~~V~~r~~/r~ ~,/~vyr~~/_r,j/ ~~~~~VY,/j~~/~9~V~r~j~~/r~$p~~r~~/9f/pvfv~~~/~~~~V/PV9J~~11 ~Attf~fpAt~/ft~/~pt~f~_tj~~/f~~p~~jp"/A~jyjtf~~/1)~/pt~~f/~'~tf'~/~~ffl ~~'~~~'~/Ntft/~~/g~~~/9f/~~~~r~~/~pr~/p~/~11V/9V/~'/9Y1YVY91I"~ ~$'$rg~f/~/ P~ff6~/f~1At~d/d~tf~$/a$/a$$fg"~~1 QlJAl IFlCATIONS Know 1 edge of: Construction practices, procedures, methods, materials, tools, equipment, and supplies, as applicable to the area of assignment. Principles and practices of engineering. Mathematics as it applies to assigned responsibilities. Methods and materi al sin the constructi on of sewer coll ecti on faci 1 iti es. Contract purposes and term; nol ogy as they apply to assi gned administrative responsibilities. Pol ;ci es and regul ati ons governi ng the constructi on, extensi ons, and maintenance of District sewer systems and facilities. Methods and techniques of engineering, drafting, and estimating. Research and data collection methods and applications to assigned duti es. Safety hazards and appropri ate precauti ons appl icabl e to work assignments. -.. CENTRAl CONTRA COSTA SANITARY DISTRICT Engineering Assistant (Continued) Abil ity to: Conduct detailed and accurate i nspecti ons of Di stri ct constructi on proj ects. Perform technical research and provide rel iabl e advice on engi neeri ng probl ems. Read and interpret engi neeri ng and constructi on pl ans, bl uepri nts, and draw ings. Perform a variety of contract monitoring and administration functions, as assi gned. Enforce District policies and appropriate state and federal laws, codes, and regulations. Use a variety of graphics tools and materials. Perform engineering calculations with speed and accuracy. Maintain a variety of reports, files, and engineering records. Use and care for engineering and drafting instruments and equipment. Perform assigned duties with a significant degree of independence. Respond effectively to engineering questions and inquiries. Provide training and lead guidance to less experienced technical engineering staff as assigned. Learn and observe all appropriate safety precautions as required by the District including, but not limited to, Cal/OSHA General Industry Safety Orders and the District's Respiratory Protection Program. Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qual ify ing. A typi cal way to obtai n the know 1 edge and abil iti es woul d be: Experience: Five years of experience in technical engineering work. Education: Equivalent to possession of an A.S. degree in engineering or closely rel ated fiel d. Licenses and Certificates Possession of a valid California Driver's License. . _...... Centrh. Contra Costa Sanltar) District BOARD OF DIRECTORS PAGE OF 3 POSITION PAPER BOA~a~~tTI1~~1987 NO. SUBJECT IX. PERSONNEL 2 DATE;.. Ma rch 11, 1988 TYPE OF ACTION RECEIVE REPORT OF AFFIRMATIVE ACTION OOMMITTEE RECEIVE REPORT SUB~tRpYn Freitas, Personnel Officer/ Affinmative Action Compiance Officer INITIATING DEPT.lDIV. Administrative/Personnel ISSUE: The Affi nnative Acti on Committee (AAC) has prepared thi s report to inform the Board of the Committee's activities from January 1, 1987 through January 31, 1988. BAD<GROUNO: The AAC has concentrated its efforts in 2 areas--the Temporary Trainee Program and the recruitment and selection of qual ified females and minorities in the fill ing of permanent positions. The information contained in this report will serve as the basis for the District's Annual Report to the Equal Employment Opportunity Commission this spring. As part of the 1987-88 Personnel Budget, the Board authorized a Temporary Trainee Program. This program was designed to increase the number of women and minorities in non-traditional occupations. After extensive recruitment among community groups, approximately 100 interested individuals attended a District information session held on Saturday, August 1,1987. Of these, 80 applied and 12 were selected for a 4-month orientation program. The orientation consisted of S-week rotati ons th rough th ree different div i si ons--Pl ant Operati ons, Pl ant Maintenance, and C.S.O. Upon completion of the orientation phase on January 29, 1988, eight trainees were chosen for 12 months of intensive on-the-job-training. Four fanal es and four mal es were hi red with mi nori ty representation 1 n both groups (see attachment). The District staff is pleased with the work of these trainees and their contri buti on to the workforce. Thei r efforts, enthusi asm for thei r jobs and pride in learning new skills have enriched Central San. We look forward to the trai nees compl eti ng thei r program and becomi ng permanent employees of the District in February, 1989. The other aspect of our committee work this past year has been focused toward attracting qualified women and minorities to District positions. Due to reti rements, termi nati ons, and new positi ons authorized by the Board, recruitment activity through January 31, 1988, resulted in the appointment of 30 new District employees. Of those 30, seventeen were females or minorities. Females have been hired in such non-traditional roles as Survey Party Chief, Utility Worker, and Chemist. Additionally, two female Caucasians were promoted in Engineering. Hispanics at the District received two promotions. Hispanic mal es were promoted in the Coll ecti on Systems Operati ons Department as well INITIATING DEPT.lDIV. ~.A;f REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302....9/85 CRF :Z::G. ROGER J. DOLAN ,- SUBJECT POSITION PAPER RECEIVE REPORT OF AFFIRMATIVE ACTION OOfiIUffiE PAGE 2 DATE OF 3 March 11, 1988 as the Pl ant Operations Depar'bnent. Significant increases occurred in the category for Slacks. Two Slack male Plant Operators, one Slack male Maintenance Technician, and one Black female Junior Engineer were hired. In order to enhance recrui'bnent efforts, committee members have made personal contact with prospective applicants through participation in community and university-sponsored job fai rs. We have al so made contact through churches,organizations, and local minority groups. Personal contact has been particularly helpful in attracting women who might not otherwise have considered Central San. Lastly, the District's recruitment procedures have been improved through redesi gni ng the employment appl icati on and job announcements. These pri nted materials provide more information about the District to potential applicants and also identify which advertising sources are reaching our target populations. As the District experiences retirements, promotions, terminations, training opportunities and filling vacancies continued emphasis must be placed on appointing the following qualified: o Blacks and Hispanics at every level o Women and minorities in non-traditional occupations o Women and minorities in supervisory and professional positions The trai nee program was a meani ngful step in promoti ng affi rmative acti on. Through increased efforts in affirmative action recruitment, selection and training in-house applicants for promotional opportunities, the District workforce will better reflect the population it serves. REOO~DATION : Receive the report. .....-------. 13028-9/85 - --< ATTACHMENT Page 3 of 3 TRAINEES BY CATEGORY OF SEX/RACE Plant Maintenance Technician Trainee: 1 Black male 1 Caucasian female Plant Operations Trainee: 1 Bl ack mal e 1 Hispanic male 1 Hispanic female Maintenance Crew Member Trainee: 1 Caucasian male 1 Caucasian female 1 Hispanic female CHANGES IN THE DISlRICT WORKFORCE BY J m CATEGORY SEX. RACE AND PERSONNEL ACTION * FEDERAl EEOC Jm CATEGORY HIRED TERMINATED NET CHANGE Prof ess i ona 1 1 B/F + 1 B/F 3 C/M 2 C/M + 1 C/M 2 C/F + 2 C/F 1 AIM + 1 AIM Cl er i ca 1 3 C/F + 3 C/F 1 H/F - 1 HlF SkilledlTechnical 2 C/M 1 C/M + 1 C/M 1 C/F + 1 C/F 1 HIM - 1 HIM Semi-Unski" ed 8 C/M 3 C/M + 5 C/M 3 C/F + 3 C/F 381M 181M + 2 B/M 1 HIM + 1 HIM 2 HlF + 2 HIF District-wide Change: + 7 C/M + 9 C/F + 2 B/M + 1 B/F + 1 AIM + 1 HlF Key: Caucasian Male (C/M) Caucasian Female (C/F) Bl ack Mal e (B/M) Black Female (B/F) Asian Male (AIM) Asian Female (A/F) Hispanic Male (HIM) Hispanic Female (HlF) Centra. ~ontra Costa Sanitary aJistrict BOARD OF DIRECTORS PAGE 1 OF 4 POSITION PAPER BOARD MEETING OF contl nue 0 March 3! 1988 March 17! 1988 NO. .'X. SOLID WASTE 1 SUBJECT DATE APPROVE REVISION TO THE COMPUTATION OF THE ANNUAL FRANCHISE FEE ASSESSED TO FRANCHISED REFUSE COLLECTORS February 24, 1988 TYPE OF ACTION APPROVE REVISED FEE COMPUTATION SUBMITTED BY INITIATING DEPT.lDIV Paul Morsen, Deputy General Manager Admi ni strative ISSUE: A revised method of determining the annual franchise fee amount to be assessed to the District's franchised refuse collectors is proposed. BACKGROUND: The District presently assesses an annual franchise fee to each of the three franchised refuse collectors, which is intended to recover the expense of administering the terms of the franchise agreements. Therefore, the franchise fee is desi gned on an expense recovery concept, and not as a source of general revenues. The franchise fee is passed through to the rate payers directly, that is, it is not part of the profit margin computation of the rate setting process. In recent years, increasing staff effort is being committed to the related, but wider, aspects of solid waste management. Such District activities as staff support to the County Solid Waste Commission, participation on the Regional Recycling Advisory Committee, and invol vement in reviewing the feasibil ity of a sol id waste joint exercise of powers authority are proposed to be included in the franchise fee computati on. Present Franchise Fee Computation The franchise fee is composed of a minimum flat fee of $20,000, plus any payments to third parties directly related to the administration of the franchise agreements. The $20,000 minimum fee is intended to provide for salaries, employee benef its, and admi ni strative overhead of Di strict staff and management directly involved in routine administration of the three franchises. This routine staff effort encompasses rate-setting, resolving customer complaints, coordination with affected cities regarding rate-setting, monitoring compliance with the franchise terms, and updating franchise zone maps, and includes ordinary staff support by District Counsel. If the minimum fee is determined to be insufficient to recover the expense of the routine administration of the franchises in any year, it is increased to recover such administrative expenses. Extraordinary staff effort, such as was expended by staff and District Counsel on the renegotiation of the franchise agreements two years ago, is considered to be over and above the minimum flat fee, and is recovered as an incremental amount in the franchise fee computation. Payments to third parties are recovered by incranenting the franchise fee. Recent maj or th i rd pa rty payments were for rev i ews of a refuse collector's financial records and of the bases for significant increases in landfill disposal REVIEWED AND RECOMMENDED FOR BOARD ACTION r' ROGER J. DOLAN ( - SUBJECT POSITION PAPER APPROV E REV ISION TO THE COMPUTATION OF THE ANNUAl FRANCHISE FEE ASSESSED TO FRANCHISED REFUSE COLLECTORS PAGE 2 DATE OF 4 February 24, 1988 fees conducted by Price Waterhouse, and a review of the franchisees' insurance coverages by a risk management consultant. Third party payments and the expense of extraordinary staff effort are recovered through the franchise fee over a three-year period. Apportionment of the total annual franchise fee to the three refuse collectors is based on their respective numbers of residential customers. The computation of the 1987-1988 franchise fee is shown on Attachment I to illustrate the methodology described above. Revised Franchise Fee Computation Di strict expenses rel ated to the broader area of sol i d waste management has increased significantly in recent years. These expenses comprise Board of Directors, staff and management efforts related to activities of the County Solid Waste Commission and the Regional Recycling Advisory Committee, and efforts undertaken to establish a solid waste joint powers authority including services of a consultant to prepare a draft solid waste joint exercise of powers agreement, costs of which have been shared by the District and other pub1 ic entity participants. The revised franchise fee computation would add the labor, employee benefits, and administrative overhead expenses for all staff and management efforts related to sol id waste activities to the present franchise fee computation. Additionally, expenses of the Board of Directors, District Counsel, and third parties directly incurred on matters involving solid waste management would also be included in the franchise fee computation. The franchise fee will be billed in advance during the first quarter of the fiscal year on an estimated basis. The bill ing for any year will incl ude an adjustment for the difference between the prior fiscal year's estimate and actual expenses based on an annual calculation of the expenses incurred. Attachment II illustrates the revised franchise fee computation. RECOMMENDATION: Approve implementation of the revised method of determining the annual franchise fee amount to be assessed to franchised refuse collectors effective the 1988-1989 fiscal year. 1-_______ 13026-9/85 - -- CENTRAL CONTRA COSTA SANITARY DISlRICT FRANCHISE FEE a>>AJTATION FISCAl YEAR 1987-1988 District Labor Charges Related to Franchise Administration: ATTAQ-/MENT I Employee Adm in. Hours Labor Benefits Overhead Tota 1 - Staff 399 $10,040 $4,442 $3,087 $17 ,569 Management ~ 2,837 1,256 873 4,966 468 $12,877 $5,698 $3,960 22,535 - Other Administrative Expenses: Courier Serv ice Court Reporting Service District Counsel: Total Charges Through September 1987 Estimated Routine Legal Services Total Administrative Expenses Franchise Fee Computation: Administrative Expenses Extraordinary Staff Charges and Third Party Payments: Second 1/3 of $33,000 expense of renegotiating franchise agreements Second 1/3 of $8,400 expense of 1986 insurance coverages review Final 1/3 of $12,436 expense of 1985 review of a refuse collector's financial records 1987 Extraordinary Legal and Third Party Payments: District Counsel ([AJ from above) District Share of Price Waterhouse review of landfill disposal fee increase 1987-1988 Franchise Fee Apportionment: Valley Disposal Service Orinda Moraga Disposal Service Pleasant Hill Bay Shore Disposal 32 218 17 , 139 < 1,000> $16,139[AJ 250 1,000 $23,785 $23,785 11 ,000 2,800 4,146 $16,139 5,859 $21,998 X 1/3= 7,333 $49,064 $31,128 12,981 4,955 $49,064 ATTADiMENT II CENlRAL CONTRA COSTA SANITARY DISlRICT ESTIMATED FRANCHISE FEE CClFUTATION FISCAL YEAR 1988-1989 District Labor Charges: Franchise Administration: Employee Admin. Hours Labor Benefits Overhead Total - Staff 400 $10,500 $4,500 $3,200 $18,200 Management 70 3,000 1,300 900 5,200 470 $13 ,500 $5,800 $4, 1 00 23,400 - Solid Waste Management: Staff 700 $15,860 $ 7,018 $4,877 27,755 Management 200 8,525 3,772 2,621 14,918 900 $24,385 $10,790 $7,498 42,673 -. Board of Directors: Estimated Expense for Rate Review and Solid Waste Commission and Regional Advisory Committee attendance District Counsel: Total Estimated Charges Estimated Routine Legal Services Total Administrative Expenses Estimated Franchise Fee Computation Administrative Expenses Extraordinary Staff Charges and Third Party Payments: Final 1/3 of $33,000 expense of renegotiating franchise agreements Final 1/3 of $8,400 expense of 1986 insurance coverages review Second 1/3 of 1987 District Counsel and Price Waterhouse charges regarding landfill disposal fee increase 1988 Extraordinary Legal and Third Party Payments: District Counsel ([AJ from above) Outside Counsel District Share of Price Waterhouse review of landfill disposal fee increase District share of Price Waterhouse services related to Solid Waste JPA Estimated 1988-1989 Franchise Fee Apportionment: Valley Disposal Service Orinda-Moraga Disposal Service Pleasant Hill Bay Shore Disposal 2,400 $8,000 <1,000> $7,000 [AJ 1,000 $69,473 $69,473 11,000 2,800 7,333 $ 7,000 10,188 6,000 5,000 J28,188 X 1/3= 9,396 $100,002 $69,301 28,901 1,800 $100,002 . - -- Centra~ ~ontra Costa Sanitary Jistrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF Ma rch 17, 1988 NO. X. SOLID WASTE 2 SUBJECT DATE March 9, 1988 ADOPT RESOLUTION NO. 88-033 DIRECTING THE DEVELOPMENT OF RECYQ LNG PLANS BY THE DISTRICT'S FRANCHISED REFUSE COLLECTORS FOR THEIR SERVICE AREAS TYPE OF ACTION ADOPT RESOLUTION SUBMITTED BY INITIATING DEPT./DIV. Paul Morsen, Deputy General Manager Administrative Department ISSUE: A Board resolution to initiate the development of solid waste recycling plans by the District's franchised refuse collectors for their respective service areas is presented for adoption. BAa<GROUND: The County's Final Draft Revision of the Solid Waste Management Plan requires all cities to submit a report to the County Solid Waste Commission on their recycl ing programs. The District's offer to undertake a project to develop a comprehensive recycl i ng program with in its enti re service area was accepted by the cities for which the District franchises refuse collection. A Central Contra Costa Sanitary District's Regional Recycling Advisory Committee (Committee), composed of representatives of the Di strict, the citi es of Lafayette and Ori nda, the towns of Danville and Moraga, and the unincorporated communities of Alamo and Pacheco, was established to direct the development of a regional recycling program. The Committee has received the assistance of the franchised refuse collectors in reviewing current recycling efforts in their respective service areas, and in coordinating visits of operational recycling centers in, and outside of, the county. The Committee has received the benefit of information provided by state and county officials on the state's recycling program, and different recycling technologies and collection methods. At this juncture in the Committee's activities, it is apparent that specific recycling plans which permit obtaining incremental operating expenses of curbside recycling in certain communities, and drop-off centers in others, are necessary and appropriate. Representatives on the Committee have agreed on the need to initiate recycling programs on a pilot basis in the six communities represented. As the franchise agreements requi re that notification be given by the Board of Directors to initiate the design of recycling plans by the refuse collectors, a Board resolution has been prepared and is presented as an attachment to this Position Paper. The resolution requires that the refuse collectors develop their recycling plans in concert with, and under the direction of, the Committee and District staff. Although the franchise agreement provides for 180 days for development of a recycling plan, the refuse collectors will be requested to submit plans as soon as practicable to permit consideration of the financial effects of recycl ing in the next refuse collection rate-setting process. RECOMMENDATION: Adopt Resolution 88-033 to initiate the design of recycling plans by the franchised refuse collectors for their respective service areas under the direction of the Central Contra Costa Sanitary District's Regional Recycling Advisory Committee. REVIEWED AND RECOMMENDED FOR BOARD ACTION R. CHIEF ENG. ~ ROGER J. DOLAN \. PM - RESOlUTION NO. 88-033 A RESOl UTION DIRECTING THE DEVELOPMENT OF RECYCLING PLANS BY THE DISTRICT'S FRANCHISED REFUSE COLLECTORS FOR THEIR SERVICE AREAS WHEREAS, the County's Final Draft Revision of the Solid Waste Management Plan, issued in July, 1987, encouraged all communities to implement and expand recycling programs and set forth certain goals for implementation of resource recovery; and WHEREAS, the Central Contra Costa Sanitary District's Regional Recycling Advisory Committee has been set up to study the recycling alternatives available within the garbage collection areas franchised by the Central Contra Costa Sanitary District; and WHEREAS, the representatives on the Central Contra Costa Sanitary District's Regional Recycling Advisory Committee have informally agreed on the need to undertake recycling programs as soon as practicable; and WHEREAS, the District has responsibility through its Franchise Agreement for the implementation and administration of efforts for recycling within the areas franchised by the District; and WHEREAS, the Garbage Collection Franchise Agreement provides that the District may require the contractor to prepare and submit a plan to provide refuse recycling within the collector's zone of operation; NON, TH EREFORE, BE IT RESa.. V ED: THAT, the Board of Di rectors of the Central Contra Costa Sanitary District orders that each of the Franchised Garbage Collection contractors prepare and submit a pl an to provide refuse recycl ing and that said plan shall be prepared and submitted for District review at the earliest practicable date. - BE IT FURTHER RESOlVED: THAT, the Franchised Garbage Collectors submit pl ans consistent with the direction provided by the Central Contra Costa Sanitary District's Regional Recycling Advisory Committee and District staff, and make all such efforts as may be reasonably possible to expedite the preparation of the plans and the implementation of said refuse recycling programs so as to effectuate the earliest possible implementation date for pilot refuse recycling programs. PASSED AND ADOPTED this day of , 1988 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: NOES: ABSENT: Members: Membe rs : Members: President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: District Counsel . -~ .. Centra~ ~ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF Ma rch 17, 1988 NO. XI. LEGAL/LITIGATION 1 SUBJECT DATE March 11, 1988 APPROVE SETTLEMENT OF ClAIM FROM IAN AND PENELOPE BAIRD OF 89 SLEEPY HOLLOW LANE, ORINDA, CALIFORNIA TYPE OF ACTION APPROVE SETTLEMENT SU~~t~D~: Campbell Administrative Operations Manager INITIATING DEPT./DIV. Administrative ISSUE: Board of Di rectors t approval $10,000. is required for claim settlements exceeding BACKGROUND: At the March 3, 1988, meeting the Board reviewed a $26,400 claim from Mr. and Mrs. Ian Bai rd of 89 Sl eepy Hollow Lane, Orinda, which arose from a sewage overflow occurring into their home on October 10, 1987. After hearing presentations from District staff and the Bairds, and then meeting with the Board Counsel in closed session to review the legal aspects of this claim, the Board requested the staff to attempt to settle the claim and provided settlement authority to staff. On March 10, 1988, District representatives met with the Bairds for settlement negoti ati ons. After di scussi on and presentati on of i nformati on from both sides, th e Bai rds agreed to accept $15,000 which was offered by the Di strict for settl ement of this claim. The staff recommends approval of the settlement. RECXM4ENDATION: Approve the settlement of the Ian and Penelope Baird claim in the amount of $15,000. IN :nATING DEPT./DIV. f~ REVIEWED AND RECOMMENDED FOR BOARD ACTION JEC PM