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HomeMy WebLinkAboutACTION SUMMARY 01-11-07 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553-4392 (925) 228-9500 . www.centralsan.org BOARD MEETING BOARD OF DIRECTORS: JAMES A. NEJEDLt President ACTION SUMMARY GERALD R. LUCEt President Pro Tem Thursday January 11, 2007 2:00 p.m. BARBARA D. HOCKE17 MICHAEL R. McGIll MARIO M. MENESINJ 1 . ROLL CALL PRESENT: Members: ABSENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions . Recognize David Wyatt on his promotion to Household Hazardous Waste Supervisor. . Recognize Warren Katchmar on his promotion to Mechanical Supervisor. BOARD ACTION: Recognized promoted employees. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Adopt resolution commending Mario Menesini for his service as President of the Central Contra Costa Sanitary District Board of Directors for 2006. BOARD ACTION: Adopted Resolution 2007-001. 4. CONSENT CALENDAR a. Accept the contract work for the Chemical Feed Building Renovation, District Project 7226, and authorize the filing of the Notice of Completion. A "., Recycled Paper January 11, 2007 Board Agenda Page 2 b. Approve the Walnut Creek Sewer Renovations, Phase 5, District Project 5964, for CEQAlpermitting purposes and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. c. Establish February 15, 2007 as the date for a public hearing to receive comments on the proposed modifications to Title 10 of the District Code (Source Control Ordinance). d. Establish February 15, 2007 as the date for a public hearing to receive comments on proposed modifications to District Local Discharge Limits. e. Authorize medical leave of absence without pay for Steve Cavin, Household Hazardous Waste Technician II, through March 1,2007. f. Reject claim for plumbing bill reimbursement of Robert Taines. g. Reject claim for damages by Lorraine Kaufman regarding property located in Orinda, California h. Authorize the General Manager to execute an amendment to the existing agreement (Agreement 031787) with Whitley-Burchett and Associates to increase the cost ceiling by $30,000 to a total of $90,000 for providing design services for the Lower Orinda Pumping Station Upgrades - Phase 2, District Project 5944. BOARD ACTION: Consent Calendar approved as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. BIDS AND AWARDS a. Declare the bid submitted by Air Perfection, Inc. non-responsive; award a construction contract in the amount of $1 ,503,800 for the construction of the Service Air System Improvements, District Project No. 7210, to Monterey Mechanical Company, the lowest responsible and responsive bidder and authorize the General Manager to execute the contract documents; and authorize the General Manager to execute an amendment to an existing professional services agreement not to exceed $95,000 with A TI Architects and Engineers to review shop drawings and submittals, respond to design questions, evaluate change order requests, and perform site visits to verify compliance with the design intent. January 11, 2007 Board Agenda Page 3 BOARD ACTION: Declared the bid submitted by Air Perfection, Inc. non- responsive; awarded a construction contract in the amount of $1,503,800 for the construction of the Service Air System Improvements, District Project No. 7210, to Monterey Mechanical Company, the lowest responsible and responsive bidder and authorized the General Manager to execute the contract documents; and authorized the General Manager to execute an amendment to an existing professional services agreement not to exceed $95,000 with ATI Architects and Engineers to review shop drawings and submittals, respond to design questions, evaluate change order requests, and perform site visits to verify compliance with the design intent. 7. REPORTS a. General Manager 1) Report on Self Insured Retention. BOARD ACTION: Received report. Staff to come back with cost of SIR options for Board decision for FY 2007-08. Staff directed to increase public outreach and education relating to the installation of overflow prevention devices, and to return to Board with a summary of what is being done, what additional outreach staff proposes, and what additional steps the Board could consider to increase the number of overflow prevention devices. 2) Report on right-of-way work. BOARD ACTION: Received report. 3) Landfill Gas Report. BOARD ACTION: Received and concurred with recommendations in report and directed staff to return to the Board with a proposed agreement at the February 1, 2007 Board meeting, if possible. 4) Announcements a. Update on DP 8215, Collection System Operations Department Caltrans Lease Area and Site Improvements. b. Update on completion of Morello Bridges repair projects. c. Update on Alhambra Valley Trunk Sewer Project. d. Announcement of City of Concord sewer spill into Contra Costa Water District canal. January 11, 2007 Board Agenda Page 4 e. Announcement of letter from Steven Adams of Rossmoor requesting a door-to-door household hazardous waste service. f. Announcement of response to Letter to the Editor from Chris Tasik regarding the collection of household hazardous waste. b. Counsel for the District Announced that mediation on the Lower Orinda Pumping Station construction project claim has been scheduled for March 22, 2007. c. Secretary of the District Announced distribution of Campaign Statements which are due to the County by the end of January, 2007. d. Board Members 1) Board Budget and Finance Committee Report - Member Hockett and President Nejedly. a) Approval of Expenditures dated January 11,2007. BOARD ACTION: Approved the Expenditures as recommended. 2) Receive 2007 Board Committee Assignments - President Nejedly. BOARD ACTION: Received the Committee assignments. 3) Announcements Member Menesini announced the upcoming Environmental Alliance meeting to be held on January 22, 2006, the topic of which is "China - Environmental Challenges and Solutions." Board Members commended staff on the production of the Pollution Prevention Calendar, comprising of artwork created by District employees. President Nejedly requested a report on which agenda items can be placed on the Consent Calendar. January 11, 2007 Board Agenda Page 5 8. ADMINISTRATIVE a. Consideration of setting a public hearing to review Board Member compensation. BOARD ACTION: Set public hearing for February 15, 2007, and directed staff to prepare ordinance which, if approved, would put any salary adjustment into effect at the earliest possible date. 9. ENGINEERING a. Authorize the General Manager to execute an agreement with Wendel Rosen Black & Dean at an estimated cost of $100,000 to provide professional legal services for the North Orinda Phase II Sewer Rehabilitation Project and the Easement Acquisitions Project, District Projects 5968 and 8179. BOARD ACTION: Authorized the General Manager to execute an agreement with Wendel Rosen Black & Dean at an estimated cost of $100,000 to provide professional legal services for the North Orinda Phase II Sewer Rehabilitation Project and the Easement Acquisition Project, District Projects 5968 and 8179. Staff directed to provide District Counsel Kent Aim with copies of all legal correspondence on the projects. Member Menesini requested a report on and analysis of all legal services provided to the District. b. Authorize the General Manager to execute an amendment to an agreement with ATI Architects and Engineers in the amount of $140,000, increasing the current agreement to $270,000, for additional professional services in connection with the Standby Power Facility Improvements Project, District Project 7248. BOARD ACTION: Authorized the General Manager to execute an amendment to an agreement with ATI Architects and Engineers in the amount of $140,000, increasing the current agreement to $270,000, for additional professional services in connection with the Standby Power Facility Improvements Project, District Project 7248. 10. APPROVAL OF MINUTES a. Minutes of November 16, 2006; November 30,2006; December 7,2006; and December 14, 2006. BOARD ACTION: Approved the minutes, with Member McGill abstaining on the minutes of November 16 and November 30 and Member Hockett abstaining on the minutes of November 16 due to absences. January 11, 2007 Board Agenda Page 6 11. BUDGET AND FINANCE a. Receive November 2006 Financial Statements. 1) Running Expense Fund 2) Sewer Construction Fund 3 ) Temporary Investments BOARD ACTION: Received the report. b. Adjourn Special Board Meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. BOARD ACTION: Reconvened as Board of Directors of the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS General Manager James Kelly confirmed that staff will prepare an analysis on the District's legal services which will be brought back to the Board in March; a report on which items may be placed on the Consent Calendar; a report on outreach suggestions for increasing the number of overflow prevention devices; and a draft response to Rossmoor's request for District to franchise household hazardous waste pickup in Rossmoor. 14. ADJOURNMENT - at 3:36 p.m.