HomeMy WebLinkAboutAGENDA BACKUP 08-06-87
.
Centra.. Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 22
POSITION
PAPER BOARD MEETING OF
Au ust 6, 1987
NO.
<:nIDUCl' A PUBLIC HFARn;x; AND <:xNSIDER AOOPl'ING POLICY
REVISlrns 'lO 'llIE DIS'IRICl' WASTE HAULER PERMIT AND
ADMINIS'IRATlrn PR.OORAM
IV. HEARINGS 1
DATE
August 3, 1987
TYPE OF ACTION
Conduct Public Hearing~
Consider Adopting
Policy Revisions
SUBJECT
SUBMITTED BY
Barton L. Brandenburg
Associate En ineer
INITIATING DEPT./DIV.
Engineering Department/
Planning Division
ISSUE: Several policy modifications to the alrrent waste hauler permit and
administration program are recamnended. The policy modifications involve
geographic limits for acceptance of trucked-in waste and implementing waste
hauler vehicle insurance and bonding requirements. Pecause of the impact to the
waste haulers with District permits, a IUblic hearing is reccmnended before Board
consideration and adoption.
BACI<GroUND: The District currently accepts trucked-in waste for treatment at the
Wastewater Treatment Plant from septage and other waste haulers. It is extremely
important that this trucked-in waste be non-hazardous to protect the District
employees and facilities, to protect the receiving waters, and for the District
to remain in canpliancewith Federal and state regulations. In addition, septage
and other trucked-in waste tends to be highly odorous and difficult to process.
Consequently, staff proposes a series of policy and procedural modifications to
improve the alrrent District waste hauler permitting and administration program.
The number of treatment facilities in the Bay Area and statewide which accept
trucked-in waste is declining, especially for waste received from sources outside
the service area of the agency or city. This has neant an increasing volume of
waste discharged to the facilities which are still accepting trucked-in waste.
There has been more than a five-fold increase in the trucked waste volume at the
District in the last two years (60,000 gallons in January 1985 to 300,000 gallons
in January 1987). Although Pioneer Liquid Transport (recent Board action revoked
their permit) represented some of the recent increase, many other haulers still
bring in waste from outside the county and it is expected that new haulers will
continue to seek out the District as a place to dispose of their liquid waste.
The alrrent waste hauler adninistrative program consists of the following elements:
o An annual permit.
o A Waste Hauler Receipt Form which is completed before a truck enters the
plant and which describes the waste source and volume.
o A periodic spot checking and chemical analysis program.
BLB
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1302....9/85
RAB
INITIATING DEPT.lDIV.
tfk 15
SUBJECT
POSITION PAPER
mroucr A roBLIC HEARThl; AND <DNSIDER AOOPl'Thl; POLICY
REVISlrnS '10 '!HE DIS'lRlcr WASTE HAULER PERMIT AND
ADMINISTRATION PROORAM
2
OF 22
PAGE
DATE
August 3, 1987
o Rates and charges, revised yearly, which set the cost of program
administration and treatment of trucked-in waste. Rates will be
reconsidered this Fall.
In order to protect the District fran receIVIng hazardous waste and to rmninuze
the volume of trucked-in waste which the District RUst process, staff recamnends
a program to improve the District's mrrent procedures.
For Board consideration, staff presents Attachment I with reccmnendations for
policy revisions to the mrrent waste hauler program. staff recomnendations for
policy and administrative changes are summarized as follows:
o Lind t acceptance of residential septic tank and portable toilet waste to
Contra Costa County. The COlmty Health Services Department has asked the
District to continue this service for Contra Costa County.
o Limit acceptance of restaurant grease interceptor waste to the District's
sphere of influence, inCluding the City of Concord. 'Ibis waste is a
source of odor, difficult to handle, and it is difficult to document
waste origin for restaurants located outside the District's service area.
o Linlit acceptance of other non-danestic, non-hazardous waste to sources
within Contra Costa COlmty. This would minimize staff time devoted to
verification and still provide a service for businesses not having sewer
service.
o Require a $500,000 combined single limit vehicle insurance coverage and a
$1,000 cash bond.
In addi tion, for Board information,
administrative procedures which staff
procedures are summarized as follows:
Attachment
is currently
II describes
implementing.
revised
These
o Issue waste hauler permit, manifest, receipt, and special discharge forms
(See Attachment V) .
o Change the nethod of waste volume determination.
o Increase sampling, testing and source identification.
o Establish procedures for waste load rejection.
Attachment III summarizes the findings fran a waste hauler survey conducted last
year. This survey, along with codes and regulations received fran other
agencies, helped define some of the recanmendations presented in Attachment I and
administrative changes shown in Attachment II.
....-------.
13028.9/85
SUBJECT
POSITION PAPER
cnuucr A PUBLIC HFARlll3 AND <n:ISIDER ADOPl'ING POLICY
REVISICNS ID '!HE DIS'lRICl' WASTE HAULER PERMIT AND
ADMINISTRATlrn ffiOORAM
PAGE
3
OF 22
DATE
August 3, 1987
Attachment IV smnmarizes a neeting with waste haulers. The plrpose of this
meeting was to receive cxmnents fran the waste haulers while program changes were
being developed. staff response to their cx:mnents is also presented. Each waste
hauler with a District permit has received the staff reccmnendations contained in
this position paper. Carments received prior to the Public Hearing will be
transmi tted to the Board.
REC()l\It1ENJ)ATlrn: Conduct a Public Hearing and consider adopting the following
policy modifications to the District Waste Hauler Permit and Administration
Program.
1. Geographic limits for acceptance of trucked-in waste.
2. Inq:>lementation of vehicle insurance and bonding requirements.
---------
13026-9/85
4 of 22
ATTACHMENT I
RECOMMENDED POLICY REVISIONS
TO THE CURRENT WASTE HAULER PROGRAM
5 of 22
ATTACHMENT I
RECOMMENDED POL ICY REVISIONS TO 'THE
QJRRENT WASTE H,tJJLER PROORAM
1. GEOORAPHIC lIMITS
The District has historically received trucked waste without limiting the
source from a specific geographical area or political jurisdiction.
Because a decl ining number of trea'bnent facilities still accept trucked
waste, especially restaurant grease interceptor waste (see Summary of
Waste Hauler Survey - Attachment III), the District has been receiving an
increasing amount of waste from sources outside of the County. Between
January 1986 and April 1987 the District received 537 truck loads (21
percent of the total> from sources reported to be outside the county.
Requests have been received for di scharge of waste materi al from waste
haulers who have had loads from sources as far away as Merced and Fresno.
Although these loads were not discharged to the District, the District has
received substantial quantities of trucked waste from Santa Clara,
Alameda, and Solano Counties as well as from eastern and western portions
of Contra Costa County. Staff believes a specific policy on whether or
not to accept waste from a specific geographic area is needed at this
time.
Staff recommends that the Board adopt the following pol icy, 1 imiting
acceptance of trucked waste to the following areas:
Domestic Waste (Residential Septic
Tanks and Portable Toilets)
Contra Costa County
Restaurant Grease Interceptor Waste
District's Sphere of
Influence, including City
of Concord
Other Non-Domestic Waste which are
non- hazardous
Contra Costa County
Domestic Waste
Receiving residenti al septic tank and portabl e toil et waste even though
it may be from outside the District's sphere of influence or the City of
Concord, offers a service which the County Health Services Department has
asked the District to continue. This waste would not require advance
inspection at the source, but would be manifested and spot-checked
through source verification and sampling.
- .. ---
Restaurant Grease Interceptor Waste
The District has been receiving grease interceptor waste from a variety
of commercial activities such as bakeries and restaurants. Waste haulers
have been commonly calling sources with oily waste a grease interceptor
6 of 22
waste. These fnterceptors or tanks are requf red by local sanftary
agencies to prevent excessive grease fran entering their sewer systems.
Because cities and agencies such as San Jose, East Bay Municipal Utility
District, Rfchmond and Delta Diablo and many others do not accept trucked
grease interceptor waste, much of the waste which was generated in other
service areas has been coming to the Distrfct. This waste is a source of
odor, it is difffcult to convey through the treatment system, and it is
fran sources which are difficult to verify due to their distance from the
Distrfct service area. Staff bel feves there fs no compell fng reason to
continue accepting thfs waste from outsfde the Distrfct's sphere of
influence, including the City of Concord. However, the servfce should
conti nue to be offered for Of stri ct and Concord customers due to the
strict requi rements for grease interceptors and the staff faml1i arity
with these sources. District restaurants would be inspected periodically
through the restaurant inspection program. In addition, the waste would
be manifested and spot-checked through source verification and sampling.
. .. . -,- -
Other Non-Domestic..Waste
Receipt of other non-domestic waste has not been restricted
geographically. These wastes can be from a variety of sources such as
holding tank sludge from commercial activities and slightly contaminated
groundwater from leaking underground tanks. The District must be very
cautious with acceptance of this waste to ensure that it meets discharge
standards. A Special Discharge Permit would be fssued prior to
acceptance of the waste. Staff woul d conduct an on-site fnspection and
require appropriate analyses of the waste. The District's cost related
to these activities would be charged to the permittee through a Special
Discharge Permit Fee. Staff does not receive many requests for discharge
of this waste and believes limiting the source to tire County would
sufficiently minimize staff time devoted to this activity and also
provide a service to commerci al busi nesses which may not have sewer
service.
2. INSURANCE AND BONDING REQUIREMENTS
District staff recommends that each waste hauling company permitted by
the District be required to maintain vehicle insurance coverage which
would insure the hauler and the District and its employees against claims
of personal inj ury and property damage. Recommended insurance woul d be
$500,000 combined single limit coverage. This coverage is somewhat
higher than currently required for sewer contractors.
Staff also recommends that a cash bond of $1,000 be maintained in full
force by each waste hauling company. The bond would not be the exclusive
remedy available to the District. However, the full bond would be
surrendered to the District if the following actions by the waste hauler
occur:
o Providing false information on any permit or manifest form.
o Discharging a non-danestic waste which does not comply with the
District's Source Control Ordinance, including the provisions of
local limits, and general and specific prohibitions.
7 of 22
o Disposing of waste in an unlawful manner within the service area.
o Delinquency in paying for charges and fees.
o Otherwise failing to comply with the provision of the District Code.
Following Board approval of staff recommendations an ordinance revision
will be drafted to implement the program. This ordinance would include
adninistrative procedures and enforcement actions and would also
reference the Source Control Ordinance provisions. It is anticipated
that this ordinance would be drafted by Fall 1987.
3 . FEES
The fee structure and charges will be reviewed this summer in advance of
the setting of rates and charges. It is anticipated that fees w111
increase because of the increased level of monitoring. laboratory
testing. and administration. Also a Special Discharge Permit Fee will be
requested prior to setting the rates and charges.
ATTACHMENT II
ADMINISTRATIVE REVISIONS TO THE DISTRICT WASTE HAULER
PROGRAM BEING IMPLEMENTED BY STAFF
8 of 22
9 of 22
ATTACHMENT II
AD4INISlRATIVE REVISIONS 10 lHE DISlRICT WASTE HAULER
PROORAM BEING IMPLEMENTED BY STAFF
1. FORMS (See Attachment V)
New waste hauler manifest forms have been drafted which fully describe
the waste source whil e requi ri ng the waste haul er to decl are under
penalty of perjury the accuracy of the information supplied. New Waste
Haul er Recei pt forms have al so been prepared which will be compl eted by
District personnel and will standardize acceptance procedures.
New Special Di scharge Permits for wastes from non-domestic sources have
also been drafted. Non-domestic waste will receive special attention in
advance of being delivered to the plant. Staff will inspect each
facility where the waste is produced and require analyses to ensure
compliance with source control limits. The cost of thi s effort will be
paid by the user. Also, new waste hauler annual permit forms are being
developed which will be more comprehensive than the current permit forms.
2 . TI~ OF ENlRY
The time of entry to the plant will be from 7:30 a.m. to 3:00 p.m. Monday
through Fri day so that pl ant personnel are avail abl e to ensure proper
completion of forms and testing of the waste load. Current practice does
not limit time of entry unless the load is over 2,000 gal. These loads
must be received during the laboratory work hours noted above.
3. VOlU~
The full tank capacity must be clearly marked on the truck. For billing
purposes the full volume less 20 percent will be used. Using a partial
tank vol ume for billing purposes addresses waste haul ers' concern that
many loads are partially full and because of bottom sediment, not all of
the load is discharged. Other methods of volume determination were
consi dered such as a site gl ass which wou1 d show tank water level and
weight scales but the above described method was determined to be the
easiest to implement and would impact waste haulers the least.
4. SAMPL ING AND TESTING
One day each month every waste hauler truck entering the treatment plant
will have its waste sampled and tested for pollutants, such as BOD, TSS,
pH, oil and grease, heavy metals, and toxicity as measured by the Soda
300 test. In addition, one of these sampl es will be analyzed for all
organic priority pollutants. Also, every day, toxicity, pH and visual
tests will be run on each truck load from a non-domestic source along
with trucks from domestic sources where the truck capacity is 2,000
gallons or more.
10 of 22
5. WASTE lOAD REJ ECTION
If a waste hauler brings in a load which is rejected by the District, the
hauler must identify the ultimate disposal location before the waste
hauling company will be allowed to bring any other trucks to the District.
11 of 22
ATTACHMENT II I
WASTE HAULER SURVEY - SUMMARY OF FINDINGS
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15 of 22
ATTACHMENT IV
SUMMARY OF WASTE HAULER COMMENTS
:-
--
16 of 22
ATT AatMENT IV
SUM'1ARY OF WASTE HAULER COM'1ENTS
Last fall a letter was sent to all waste haulers with District permits
asking them to attend a meeting to discuss possible changes to the waste
hauler program. This meeting was requested so that the District could
obtain the haulers' perspective during the development of program
changes. The following comments were offered by the waste haulers during
the meeting last fall:
1. Mr. Bristol (Roto Rooter) believed that he should be able to sign an
affidavit which states all waste sources are septage. This would mean a
manifest form would not be needed.
Staff believes the manifest is the best way to ensure that the source is
described accurately. It will also provide the necessary information for
verification.
2. Obtaining a signature on the manifest would be impossible in some
cases because respons i b 1 e persons 1 n restaurants and homeowners are not
avail abl e. Mr. Bausfiel d (Diablo Sanitati on) mentioned that stati ng
addresses and obtai ni ng signatures woul d be impossibl e for the portabl e
toilet businesses.
Staff agrees that it woul d be impractical to obtain signatures for
portable toilet waste. Also, occasionally it would be impractical to
obtain signatures for residential home septic tank waste. Signatures will
not be required for these wastes, but the name of the responsible person
shall be indicated. For restaurants and spec1 al di scharges, signatures
can and should be obtained.
3. Mr. Bausfiel d stated that the County Health Department does not
al low septage to be stored. His business (portabl e toil et cl eaning)
requires weekend cleaning and a place to dump. Mr. Bristol also stated
that he has to clean septic tanks on weekends and would not have a place
to dump.
Staff recognizes it may requi re reschedul ing by the waste haul er or
discharging the waste at another facility, but it would not be practical
for the District to provide the staff on weekends to check the few loads
which may be received. The County Heal th Service Department does not
prevent storage of waste as long as the storage vessel does not leak.
4. Mr. Bausfield mentioned he favors a higher yearly permit fee to cover
administrative costs instead of higher cost per gallon.
Staff will consider this in the next fee adjustment.
5. A long discussion ensued on the disadvantages of several options to
verify vol ume.
17 of 22
Site gl ass - Needs frequent cl eaning and al so many different tank
dimensi ons.
Depth gauge- Requires top access which is-difficult with a-vacuum
tank truck.
Seal es - Contents under pressure and need to be certffied.
Takes time.
Full Truck - Many loads are partially ff1led.
Both haul ers requested a simpl e procedure. They suggested the District
require all trucks to have their full tank capacity identfffed on the
trucks and then use 15 or 80 percent of the full tank volume. Using a
partfal tank volume for billing would address the concern that many loads
are partially full and because of bottan sedfment, not all of the load 15
discharged. staff agrees and fs implementing this procedure.
ATTACHMENT V
REVISED WASTE"HAUlER FORMS
,.
18 of 22
.
.
19 of 22
NC!
0001
CENTRAL CONTRA COSTA SANITARY DISTRICT
WASTE HAULER MANIFEST FORM
TO BE COMPLETED BY WASTE HAULER 6EFORE ENTRY TO ceese TREATMENT PLANT
PLEASE PRINT. INCOMPlETE OR IUEOI81E FOAMS W1U NOT BE ACCEPTED.
Waste Hauling Company Name:
Address:
Arrival Date:
Time:
A.M. P.M.
Complete name, address, type, and quantity of waste source(s) below. A signature shall be obtained from a representative from
eKh source, verifying the type and quantity stated. If more than four sources'n the wa.te load; a<<ach additional 'orms. Aando~
verification will be made by CCCSD.
1. Name:
Address:
Quantity:
3. Name:
Address:
Phone No.: (
gal. Type:
Signature:
A.M. P.M. Date:
4. Name:
Address:
Phone No.: (
gal. Type:
Signature:
A.M. P.M. Date:
Phone No. : (
Type:
Signature:
Date:
Quantity:
gal.
Time:
Time:
A.M. P.M.
2. Name:
Address:
...
Phone No.: (
Type:
Signature:
Date:
Quantity:
Quantity:
gal.
Time:
Time:
A.M. P.M.
Allowable Waste Type: Place applicable number in space provided above.
1. Residential Septic Tank * 3. Restaurant Grease Interceptor
2. Portable Toilet * 4. Special Discharge **
* Signatures will not be required, but location and responsible person shall be indicated.
.. An approved Special Discharge Permit must be shown before entry to plaht is allowed.
I, the below named waste hauler. declare under penalty 0' perjury, that to the best 0' my knowledge I have accurately described the
type, quantity, and source of all wastes which I now request to dispose 0' at the CCCSD Treatment Plant. I 'urther declare. under
penalty of perjury, that I was personally informed by the owner. owner's agent. or occupants 0' the property where this waste was
received or have personal knowledge. that thIS waste contains only domestic septage or grease. or in the case of a special
discharge is not hazardous and meets the requirementc; 0' the CCCSD Pretreatment/Source Control Ordinance. I also declare.
under penalty of perjury, that the truck(s) used to transport this waste was free of all materials characterized by law as a hazardous
waste or substance at the time 0' said use. I am aware of the conditions and requirements 0' the Waste Haule.. Permit. Further, I
understand that failure to accurately describe the above information or failure to comply with my Waste Hauler Permit and/or any
applicable CCCSD regulation, may result in the immediate suspension of my Waste Hauler Permit and/or other penalties as may be
allowed by law.
Signed :
WASTE HAUlER
WHITE: ACCOUNTING. ACCEPTED LOAD
WHITE GAT( G.....AO . REJECTED LOAD
~LLOW SOURCE CONTROl
PINK WASTE HAUlER
2711-6187
20 of 22
# .
CENTRAL CONTRA COSTA SANITARY DISTRICT
WASTE HAULER RECEIPT FORM
ATTACH THIS FORM TO COMPLETED WASTE HAULER MANIFEST FORM
Waste Hauler Manifest Form Number:
Arrival Date:
Vehicle License Number:
Posted Truck Volume:
Time:
CCCSD Sticker No.:'
gal.
Approved For Plant Entry:
GATE GUARD INITIALS
TO BE COMPLETED BY PRIMARY OPERATOR:
Laboratory Sample Number:
Remarks:
TO BE COMPLETED BY LABORATORY ANAL YST:
pH
Soda 300 Toxicity
Visual Observation(s) or Other Test(s) (Specify):
units
Approved For Discharge: 0 Ye~
ANALYST INITIALS.
O .'
No
ANALYST INITIALS
Person Notified:
Reason(s) For Rejection:
Time Of Notification:
A.M. P.M.
.Notify Source Control. Stamp Forms "Rejected".
COMPlETE ONLY IF lOAD IS REJECTED BY CCCSD AS NOTED ABOVE. THIS FORM MUST BE COMPlETED AND RETU'RNED TO CCCSD BEFORE ANY TRUCKS
FROM THE W"STE HAULING COMPANY ARE AllOWED ENTRY.
Location of ultimate disposal of rejected load:
Facility Name:
Address:
Contact Person:
Phone No.: (
TO BE COMPLETED BY BILLING CLERK:
Billing: : $
+ $
per gal.
x 0.80 x : $
POSTED TRUCK VOL.
WHITE: ACCOUNTING. ACCEPTED LOAD
WHITE: GATE GUI<RD. REJECTED LOAD
YElLow: SOURCE CONTROl
PINK: WASTE HAUlER
2712-6'87
21 of 22
Cb-.lTRAL CONTRA COSTA SANITARY DISTRICT
SPECIAL DISCHARGE PERMIT
This permit is issued by the Central Contra Costa Sanitary District and gives special approval to the responsible party indicated
below to discharge the below listed waste(s) to the District's facilities on a one-time basis or for a specified period of time. The
Permittee must reapply for a new special discharge permit for any subsequent discharges.
TO BE COMPLETED BY PERMITTEE AND APPROVED BY CCCSD PRIOR TO DISCHARGE:
PLEASE PRINT
Discharge Source:
Name:
Site Address:
City:
Mailing Address:
City:
State:
Zip Code:
State:
Zip Code:
Responsible Party:
Name:
Address:
City:
State:
Zip Code:
Phone No. (
Proposed Discharge:
Type of waste:
Discharge Location:
Discharge Date:
Quantity to be Discharged: .
gal.
Duration of Discharge:
TO BE COMPLETED BY CCCSD AND ACKNOWLEDGED BY RESPONSIBLE PARTY:
Permit Fee:
Sewer Service Charge:
Total:
Date Analysis Recieved: .
Analysis Accepted: 0 Yes
Flow Meter Required: 0 Yes
Pretreatment or other Requirements:
o No
o No
Maximum Rate of Flow:
Authorized Discharge Period:
gpm
Approved By:
CCCSD PlANNING DIVISION MANAGER
I. the responsible party indicated above, declare under penalty of perjury, that to the best of my knowledge I have accurately
described the type, quantity, and source of all wastes which I now request to discharge to CCCSD. I further declare, under penalty
of perjury, that I have personal knowledge or have had a qualified professional undertake such investigations as required to
determine that this waste is not hazardous and meets the requirements of the CeCSD Pretreatment/Source Control .
Ordinance. I am aware of the conditions and requirements of CeeSD Pretreatment/Source Control Ordinance and other
requirements stated in this Special Discharge Permit. Further, I understand that failure to accurately describe the above
Information or failure to comply with the permit and/or any applicable CCCSD regulation, may result in the immediate suspension
of this Special Discharge Permit and/or other penalties as may be allowed by law.
Acknowledged By:
RESPONSIBlE PARTY
WHITE: SOURCE CONTROl
YEllOW PERMIT COUNTER
PINK: PERMITTEE
2710-6/87
22 of 22
CENlRAl CONTRA OOSTA SANITARY DISlRICT
WASTE HN.JlER PERMIT
This permft is issued by the Central Contra Co~ta Sanitary District and gfves approval to the Waste Haul fng
Canpanf 1ndfcated below to dfscharge resfdential septfc tank, restaurant grease interceptor, and/or portable
toflet waste to the Distrfct's facil itfes for a perfod of one year fran the date the permft is fssued.
Dfscharge of any other waste to the District's facn ities shall require a special discharge permit. The
permittee must reapply annually to renew this pennft.
TO BE OOMPl.ETED BY QoINER:
Please print or type
WASTE HAULER OOMPANY NAME:
BUSINESS ADDRESS:
MAILING ADDRESS:
COOTACT PERSON CIf different fran above)
OfNER:
CITY:
CITY:
PHONE:
CITY:
ZIP OODE:
ZIP OODE:
MAILING ADDRESS:
ZIP OODE:
CClflRA OOSTA OOUNTY PUBLIC HEAllH LICENSE NO.:
(Attach copy of Current license) t<<>TE: PERMIT WILL t<<>T BE ISSUED WIlHOOT A OOPY OF lHE CURRENT LICENSE.
PlEASE LIST llfE BUSINESS NAME(S) OF WASTE HAULING OOWANIES YOU HAVE Of NED OR BEEN OTHERWISE ASSOCIATED WIlli
IN llfE LAST TEN YEARS.
.'.
.
IN lHE LAST TEN YEARS HAVE YOU EVER Q(NED OR BEEN OTlfERWISE ASSOCIATED WIlli A WASTE HAULING COMPANY WHIOi HAS
BEEN FINED OR HAD ITS WASTE HAULER PERMIT SUSPENDED OR REVOKED OR HAD ANY OlllER CIVIL OR aUMINAl 'CTION TAKEN
BY ANY FEDERAl, STATE, COUNTY, OR LOCAl GOVERNMENT OR IGENC'Y7
( ] YES
( ] NO IF YES, PlEASE EXPlAIN:
LIST LICENSE NUMBERS OF VEHIClES WHIOi WILL BE USING CCCSD FACILITIES:
I declare under penalty of perjury that to the best of IllY knowledge I have accurately described the above
information. I have received a copy of the CCCSD Pretrea1ment/Source Control Ordinance and understood its
provisions. Further, I have CQllIIIunfcated the CCCSD requfrements for dfscharge of waste to the drivers and
other appropriate employees of IllY ccmpany. I understand that failure to accurately descrfbe the above
fnformation or faflure to comply wfth any applicable OCCSD regulatfon may result in the immediate suspension
of IllY Waste Hauler Permit and/or other penaltfes as may be allowed by law.
SIGNED:
DATE:
QoINER
TO BE OOMPLETED BY a:csD:
DATE PERMIT ISSUED:
PERMIT FEE:
PERMIT NO.:
DATE PERMIT EXPIRES:
APPROVED BY:
CCCSD Planning Divisfon Manager
.
Centr".. Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION
PAPER
BOARD MEETING OF
Au ust 6, 1987
NO.
SUBJECT
AUTHORIZE AWARD OF A CONTRACT TO PACIFIC ENGINEERING
FOR CONSTRUCTION OF DISTRICT PROJ ECT NO. 4091, CONCORD
INDUSTRIAL/BATES AVENUE PUMP STATION IMPROVEMENTS
V. BIDS AND AWARDS 1
DATE
August 3, 1987
TYPE OF ACTION
AUTHORIZE AWARD
SUBMITTED BY
Dougl as J. Crai g
Associate Engineer
INITIA TING DEPT./DIIlO
Engineering epartment
Engineering Division
ISSUE: On July 9, 1987, sealed bids for the construction of District Project No.
4091, Concord Industrial/Bates Avenue Pump Station Improvements were received and
opened. The Board must award the contract or rej ect the bi ds withi n 60 days of
opening the proposals.
BACKGROUND: Plans and specifications for the project were completed, and the
project was advertised on June 24 and 30, 1987. Four bids ranging from $140,000
to $192,000 were received on July 9, 1987. A tabulation of the bids is shown in
Attachment 1. The Engi neeri ng Department conducted a techni cal and commerci al
evaluation of the bids and concluded that the lowest responsible bidder is Pacific
Engineering of Santa Clara, California with a bid price of $140,000. The
Engineer's estimate for construction is $148,000. The budget to complete this
project is $178,900. The total project cost is anticipated to be $229,200. A
description of this project is provided in the Capital Improvement Budget on page
CS-71. This project has been funded via the Capital Improvement Budget. CEQA has
been complied with as part of the Watershed 44 Project facility planning process.
RECOMMENDATION: Authorize award of contract for construction of District Project
No. 4091 to Pacific Engineering, the lowest responsible bidder.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
/111
OtJu,)
f/J1f3
INITIATING DEPT.lDIV.
DRW
RAB
"
ATTACHMENT 1
"
Centra~ ":ontra Costa Sani"-....4ry District
SUMMARY DF BIDS
PROJECT NO.
4091
Concord Industrial & Bates Avenue DATE July 9. 1987
Pump Stations Upgrades
ENGR. EST. $ 148,000
LOCATION
I:
\i> BIDDER (Name, telephone & address) BID PRICE
Pacific Engineering (408) 970-0301 $
1 3000 Scott Blvd. #105, Santa Clara, CA 95050 140,000.00
Albay Construction ( ) 228-5400 $
2 P.O. Box 2569, Martinez, CA 94553 148,510.00
Dazell Corp. (415 ) 835-0732 $
3 P.O. Box 8284; Emeryv ill e, CA . 94662 168,000.00
MGM (415 ) 685-8812 $
4 P.O. Box 5757, Concord, CA 94524 192,000.00
( ) $
-
( ) $
( ) $
( ) $
-
( ) $
-
( ) $
( ) $
.
~
( ) $
PREPARED BY nOlJg era i 9
DATE July 16, 1987 SHEET NO. 2 OF 3
'1'< ^1 "".0,".
ATTAa-tMENT 2
POST-BID-PRECONSTRUCTION ESTIMATE OF COSTS
FOR
CONCORD INDUSTRIAL/BATES AVENUE PUMP
STATION IMPROVEMENTS
Item Amount Total
% Constr.
Contract
Item Description
1.
2.
3.
4.
Construction contract (as bid)
$140,000
Water service by Contra Costa Water
District
3,200
Estimated construction contingencies*
$ 17,000
$160,200
100%
Total construction cost
5. Estimated construction incidentals to
project completion
6.
Survey
Contract Administration
Contract Inspection
$ 500
2,100
8,000
Engineering During Construction
District Force
Telstar Instruments Inc.
Lega 1
1,000
4,000
200
Total Estimated Construction
Incidentals
15,800
9.9%
Total estimate required to complete
project
$176,000
109.9%
7. Prebid Expenditures
8.
9.
10.
11.
o Prepurchase Pumps
o Engineering, Printing,
Advertising
o Telstar Instruments Inc.
$10,900
36,600
3,200
Total Preconstruction incidentals
$50,700
31.6%
1.6%
Operation and training manual
2,500
Total estimated project cost
$229,200
143.1%
Less funds previously authorized
(50,300)
$178,900
Total additional funds required to
complete project <Item 8 minus Item 9)
* Contingency will be used for change orders, force accounts, or engineering
assistance as necessary.
Page 3 of 3
.
Centra~ ":ontra Costa Sanitar) Justrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER
BOARD MEETING OF
August 6, 1987
N~I. CONSENT CALENDAR 11
AUTHORIZATION FOR P.A. 87-26 (DANVILLE AREA) TO BE
INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT
DATE
July 28, 1987
TYPE OF ACTION
SUBJECT
ACCEPT ANNEXATION FOR
PROCESSING
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT./DIV.
Engineering Department/
Constr .
Parcel
No.
Owner
Address
Area Parcel No. & Acreage
Remarks
Lead
Agency
87-26
Danville R & F Crisman
305 Bonanza \~ay
Danville CA 94526
208-073-004 (0.52Ac)
wner intends to install
wimming pool and remove
eptic tank system and
onnect existing house to
he public sewer
CCCSD
RECOMMENDATION: Authorize P.A. 87-26 to be included in a future formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RAB
13021'.9/85
DH
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Centrt\. Contra Costa Sanitar~ District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER
1987
NO.
VI. CONSENT CALENDAR 12
SUBJECT
DATE
AUTHORIZE THE EXECUTION OF A RELEASE OF SEWER
RESTRICTION TO KARL FASBENDER, ET UX,
JOB 3547, LAFAYETTE AREA
July 28, 1987
TYPE OF ACTION
APPROVE RELEASE OF
SEWER RESTRICTION
Dennis Hall, Associate Engineer
INITIATING DEPT./DIV.
Engineering Department/
Construction Division
SUBMITTED BY
ISSUE: The property owners, Mr. and Mrs. Karl Fasbender, have requested this
District to release the sewer restriction on their property.
BACKGROUND: The District staff required the subject restriction as a condition
for building plan approval of a second "in-law" residence on the owner's property.
The agreement required that a separate side sewer be installed for the "in-law"
residence. The "in-law" residence has been constructed and the required side
sewer has been installed. Therefore, the conditions of the Sewer Restriction
document have been satisfied.
RECOMMENDATION: Approve the "Release of Sewer Restriction," authorize the
President of the District Board of Directors, and the Secretary of the District to
execute said document and authorize its recording.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A.9/85
DH
JSM
RAB
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RELEASE OF SEWER RESTRICTION
JOB 3547
LAFAYETTE AREA
<8
Centr.. Contra Costa Sanltar) District
BOARD OF DIRECTORS
POSITION PAPER
PAGE 1 OF 15
1987
NO.
VI. CONSENT CALENDAR 13
SUBJECT
INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE
AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 97
DATE
J ul 31, 1987
TYPE OF ACTION
INITIATE ANNEXATION
D. A. 97
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIA TING DEPT./DIV.
Engineering Department/
Construction Division
ISSUE: This District must initiate the annexation proceedings with the Local
Agency Formation Commission (LAFCO) before the annexation process can be officially
completed.
BACKGROUND: The LAFCO has requested that the District submit no more than 10
separate areas under anyone proceeding to avoid overloading their schedule. The
subject areas are generally located in Concord, Danville, Martinez, and Walnut Creek
and are shown on the attachments to this Position Paper. A consulting firm, Santina
and Thompson, prepared the annexation maps and descriptions to expedite the
processing of these annexations. The District will thereby receive a maximum of
future taxes in accordance with the District's tax sharing agreement with Contra
Costa County. LAFCO has indicated that they may add adjoining unannexed parcels to
the separate areas we submit to eliminate islands or straighten boundary lines. The
District will have to hold a public hearing to consider the annexation of any parcel
added by LAFCO.
RECOMMENDATION: Pass a Resolution of Application for the annexation of properties to
Central Contra Costa Sanitary District under District Annexation 97.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A.9/85
DH
JSM
RAB
~
f)1fjJ
INITIATING DEPT./DIV.
~'___"~_~'_"'A____~', ._"_________.____,__._.~,._~_,_.^'_.~__,___,._.~'"~...,,..'"..._~._,._._.~._.,___....___,____"______,__
DISTRICT ANNEXATION NO. 97
Tabulation of Parcels
Parcel P.A. No. Owner Address Date Approved by Lead
No. & Area Parcel No. & Acreaae Board and Remarks Aaencv
1 83-12 American S&L Approved 8/18/83 Cfty of
Concord 540 E. Mafn Street Concord
Stockton CA 95202
159-050-34 (1.0 Ac)
Jetal Assocfates
c/o Jt Economfc Dev Inv.
31 Panoramfc Way
Walnut Creek CA
87-2 A. D. Seeno Constructfon Co Approved 2/5/87 Cfty of
and North State Dev. Co. Concord
4300 Raflroad Avenue
Pfttsburg CA 94565
159-050-028 (6.73 Ac)
No Allfed Investments Connected Cfty of
Petftion 1033 Detroft Avenue , Concord
Concord CA 94518
159-050-037 (2.87 Ac) I
No Club House Area Connected
Petitfon Concord Golf Course
City of Concord
Parksfde Drfve
Concord CA
_.. .
2 86-22 Peters & Hull Approved 9/4/86 Contra
Martinez 946 Risa Road Costa -"
Lafayette CA 94546 County
365-160-011 (53.0 Ac)
.....
3 86-10 James E. Cox Approved 4/17/86 Cfty of
Walnut Box III Proposed SubD. 4992 Walnut
Creek Martfnez CA 94553 "Negatfve Creek
139-040-004 (10.79 Ac) Declaratfon"
" , '" ""'
4 184-10 Trf Smfth Approved 7/5/84 I Contra
Danvfll e POBox 4730 Common A rea r Costa
I Walnut Creek CA 94597 SubD. 6188 County
193-190-017 (66.55 Ac) I
Parcel
No.
5
6
7
8
9
P.A. No.
& Area
87-8
86-7
85-1
Danville
85-5
Danville
84-3
Danville
87-6
87-14
86-3
Danville
86-6
Owner Address
Parcel No. & Acreaae
Seal Beach Business Ctr,Inc
c/o Richland Development Co
3050 Citrus Circle, #203
Walnut Creek CA 94598
193-190-019 (160 Ac)
Maximilian Mfg. Co.
460 Roland Way
Oakland CA 94621
197-170-016 (37.04 Ac)
Frank E. Kuhn
21 Bolla Avenue
Alamo CA 94507
196-010-004 (7.25 Ac)
George A. Magruder
2681 Stone Valley Road
Danvill e CA
196-010-006 (2.00 Ac)
D. M. Moody, etux
309 Cross Road
Danville CA 94526
196-110-034 (0.48 Ac)
Karen Q. Brown
305 Cross Road
Danville CA 94526
196-110-023 (1.08 Ac)
R. R. Lehto III
POBox 770 #180
Burlingame CA 94010
196-110-035 (4.23 Ac)
Champlin & Cotton Dev. Co.
401 S. Hartz Avenue
Danville CA 94526
216-102-005 (0.45 Ac)
Dennis Casagrande
409 Front Street
Danville CA 94526
216-102-006 (0.45 acres)
-2-
Date Approved by
Board and Remarks
Approved 3/19/87
SubD. 6703 - includes
115 acres dedicated
to East Bay Park Dist
"Negative
Declaration"
Approved 2/20/86
"Notice of
Exemption"
Approved 1/3/85
SubD. 6456
"Negative
Declaration"
Approved 3/7/85
"Notice of
Exemption"
Approved 1/19/84
"Notice of
Exemption"
Approved 2/24/87
"Notice of
Exemption"
Approved 4/16/87
"Negative
Declaration"
Approved 2/16/86
'Negative
Declaration"
Approved 2/20/86
'Negative
Declaration"
Lead
Aaencv
Contra
Costa
County
CCCSD
Contra
Costa
County
CCCSD
CCCSD
CCCSD
Contra
Costa
County
Town of
Danv ille
Town of
Danville
Parcel P.A. No. Owner Address Date Approved by Lead
No. ~ Area Parcel No. & Acreaae Board and Remarks Aaencv
10 86-21 Habitat Development Corp. Approved 8/21/86 Town of
Danville 2610 San Ramon Valley Blvd. "Negative Danv 111 e
San Ramon CA 94583 I Decl arati on"
199-080-001 (23.80 Ac)
199-080-004 (15.98 Ac)
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PARCEL NO. 10
.
Centr~~ Contra Costa Sanltar) District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
August 6, 1987
NO.
VI. CONSENT CALENDAR
14
SUBJECT
ADVISE THE BOARD OF THE CLOSEOUT OF THE WALNUT CREEK
OFFICE BUILDING REMODELING PROJECTS COP 3836 & 20047)
DATE
July 29, 1987
TYPE OF ACTION
I NF ORMA TI ONAl
SUBMITTED BY
Paul Morsen, Deputy General Manager
INITIATING DEPT./DIV.
Administrative
~: All work has been completed on the two Walnut Creek Office Building
RemOdeling Projects and the projects can now be closed out.
~~: During January 1983, the District's general offices were relocated
rom the Springbrook Road office building in Walnut Creek to 5019 Imhoff Place,
Martinez, Cal Hornia. The District decided to remodel the lower level of the
Springbrook Road building for use of the CSO Department and to lease the upper
level of the building. The architectural firm of Perry Haviland Associates,
Oakland, California, was selected to prepare plans and technical specifications
for the remodeling work of both levels for construction under two separate con-
tracts. The first remodel contract, DP 3836, was for the complete renovation of
the lower level necessary for CSO Department operations. The second remodel
contract, necessary for the leasing of the upper portion, DP 20047, also
included construction work for personnel stairs, security fencing, and air
chiller installation purposely delayed during the first project because of the
possibility of having to rework the new construction due to tenant requirements.
The Contractor, Malpass Construction Co. of Pleasant Hill, was the lowest res-
ponsible bidder on both contracts and was awarded the two contracts. The first
contract for remodel of the lower level was awarded on August 2, 1984, and the
Notice of Completion was filed on July 23, 1985. The second contract for
remodel ing the upper 1 evel was awarded on January 23, 1987, and was substan-
tially completed for tenant occupancy on April 1, 1987, as scheduled. The Notice
of Completion was filed on May 13, 1987.
There were several routine change orders issued for both of the contracts. The
major change orders were in the second contract, and consisted of upgrading the
400-amp electrical panel to 800 amps, and installation of a new transformer pad
and additional electrical wiring. The change orders for this additional work
totaled $10,250 and were the result of unforeseen PG&E requirements for
commercial buildings.
The total budget for the two projects was $570,887. The total completed cost
was $570,559, resulting in a return to the Sewer Construction Fund of $328.
~~~I~~: This matter is presented as an informational item, and no Board
action is required.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
PM
.
Centr~_ Contra Costa Sanitar) District
BOARD OF DIRECTORS
POSITION PAPER
PAGE 1 OF 1
1987
NO.
VI. CONSENT CALENDAR 15
DATE
July 29, 1987
TYPE OF ACTION
SUBJECT
ADVISE THE BOARD OF THE CLOSEOUT OF THE SONY WORD
PROCESSING SYSTEM PROJECT COP 20059)
INFORMATIONAL
SUBMITTED BY
Ken F. Laverty
Purchasing & Materials Officer
INITIATING DEPT./DIV.
Administrative/
Purchasing & Materials Control
ISSUE: All work has been completed for the Sony Word Processing System project
and the project can now be closed out.
BAa<GROUND: In February 1987, the Di strict had an opportunity to purchase a
used Model 3400 Sony Word Processi ng System val ued at $8,100 for $2,500. The
Board authorized the purchase of this system pl us accessory equipment at the
February 17, 1987 Board meeting.
All items have been purchased and this project can now be closed out.
The total budget for the project was $3,350. The total compl eted cost was
$3,024, resulting in.a return to the Sewer Construction Fund of $327.
RECOMMENDATION: This matter is presented as an informational item, and no Board
action is requi red.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A..9/85
KFL
PM
.
Centr",.. Contra Costa Sanltar) District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
Au ust 6, 1987
NO.
VI. CONSENT CALENDAR
DATE
July 28, 1987
TYPE OF ACTION
16
SUBJECT
ADVISE ltfE BOARD OF THE QOSE OUT OF THE STAGE SA PHASE I
AND II PROJ ECTS <DP 3760 AND 3761> AND RETURN $1,391,499
TO lHE SEWER CONSTRUCTION FUND
INFORMATIONAL
SUBMITTED BY
Curtis W. Swanson
Principal Engineer
INITIATING DEPT./DIV.
Engineering Department
Engineering Division
ISSUE: All work has been completed on the Stage SA Phase I and Phase II Projects
at the treatment plant, and these projects can now be closed out.
BACKGROUND: The majority of the facilities that comprise the District's present
day wastewater treatment and reclamation plant were constructed under the Stage SA
Phase I and II proj ects. Pl anni ng and desi gn of the mul ti-milli on doll ar
treatment pl ant upgradi ng and expansi on began in 1969. Constructi on of the
advanced wastewater treatment facilities under the Stage sA-I Project began in
mid-1973 as one of the first projects funded under the 1972 Clean Water Act.
Construction of the Stage SA-II water recl amation facility began in mid-1974.
Although incomplete, the District began operating the Stage 5A-I facilities in
1978. The Stage SA-II facility was completed and became operational in 1977;
however, because of a change in waste discharge requirements, the filtration
facility has not been operated at design capacity.
Design and construction problems on both the Stage 5A-I and SA-II Projects
resulted in construction claims being filed with the District. A $20 million
claim was filed by the contractor on the Stage sA-I Project in 1979. This claim
was resolved in 1985 with a five-way settlement between the District, contractor,
desi gn engi neer, EPA, and SWRCB. In thi s settl ement the Di stri ct received a net
payment of $335,000 in funds and services. The contractor for the Stage SA-II
Project filed a $3.8 million claim against the District in 1977. This claim was
settled in 1981 resulting in a $1.6 million payment to the contractor. Of this
amount, approximately $1 million was retention on the original contract amount.
Since both projects were funded in part by State and Federal grants, an audit of
the proj ect costs was requi red before the proj ects coul d be closed out. In
addition, the satisfactory outcome of the State and Federal audit was a condition
of the Stage 5A-I claims settlement. The audit was initiated in June 1986, and
completed in November 1986.
The total project cost for the Stage sA-I Project was $65,696,361. The District
received $54,215,594 in Federal and State grant funds for the project. The
District share of the project costs was $11,481,037 which represents 17.5 percent
of the total project cost.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302;0,.9/85
CWS
DRW
RAB
.oA.~)
rKS
SUBJECT
ADVISE WE BOARD OF WE ClOSE OUT OF WE STAGE SA PHASE I
AND II PRoo ECTS <DP 3760 AND 3761> AND REIURN S1 ,391 ,499
TO lHE SEWER OONSTRUCTION FUND
POSITION PAPER
PAGE 2 OF 2
DATE
July 28, 1987
The total project cost for the Stage SA-II Project was $17,578,426. Federal and
State grants funded $14,396,188 and the District share was $3,182,238 or 18.1
percent of the total project cost.
The total project costs for the Stage 5A-I and SA-II Projects were less than the
total authorized budget by $1,372,428 and $19,040 respectively. Staff is closing
out the two projects which will result in $1,391,468 being returned to the Sewer
Construction Fund.
REOOMMENDATION: This item is presented to the Board of Directors for information.
No action is necessary.
-------..
13028-9/85
..._-----_._""--~.,--~--~-_.__._-,---".~-~-,_.__.__._-.'__'_--"_~-_.__.__._...._,----~-._",,"-".,--"-,-~._-'_._-_._-,.~_..._._......_..._-~._._--,,----------_._--
.,
Cenlrb.. Conlra Cosla San liar) Olslriel
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
August 6, 1987
NO.
VII. ENGINEERING
DATE
July 31, 1987
TYPE OF ACTION
1
SUBJECT
AUTHORIZE STAFF TO APPROVE A LEGAL SERVICE AGREEMENT
WITH THE LEGAL FIRM OF REMY AND THOMAS
APPROVE RETENTION
OF LAW FIRM
SUBMITTED BY
David R. Williams
Engineering Division Manager
INITIATING DEPT.lDI'L
Engineering uepartment
Engineering Division
ISSUE: Board of 01 rector's approval 1 s needed to retain a new 1 aw f1 rm to
represent the District on legal issues which have arisen on the San Ramon Valley
Trunk Sewer Proj ect.
BACKGROUND: On June 12, 1987, the District filed a lawsuit against the Town of
Danv1lle for attaching unreasonable conditions to encroachment permits issued by
the Town of Danv1lle in conjunction with the San Ramon Valley Trunk Sewer Project.
The legal firm of Remy and Thomas was selected to assist the District in filing
the lawsuit based on their expertise in property issues and their previous
exper1 ence on the Env 1 ronmenta 1 Impact Report for the proj ect. Staff now
proposes to retain Remy and Thomas to act on behalf of the District in prosecuting
the lawsuit. Funds for the legal services will be allocated from the Collection
System Program of the Capital Improvement Budget.
RECOMMENDATION: Authorize staff to approve a legal services agreement with Remy &
Thomas.
INITIATING DEPTJDIV.
f()tB~)
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302....9/85
DRW
JEC
RAB
.
Centrla... Contra Costa Sanltar) District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER BOARD MEETING OF
Au ust 6, 1987
NO.
VII. ENGINEERING 2
SUBJECT
AUlHORIZE GM-CE TO EXECUTE AMEN().1ENT NO. 1 TO lHE
AGREEMENT WITH THE JOINT VENTURE OF JAMES M. MONTGOMERY
AND CAMP DRESSER & MCKEE AND AN AGREEMENT WITH WOODWARD-
a. YDE OONSUL TANTS FOR OUTFALL PROJ ECT PHASE II,
DP NO. 20056
DATE
July 31, 1987
TYPE OF ACTION
AUTHORIZE AMENDMENT
AUTHORIZE AGREEMENT
SUBMITTED BY
Cheryl F. Creson
Associate En ineer
INITIATING DEPT.lDIV.
Engineering Department
Engineering Division
ISSUE: Authorizati on by the Board of Di rectors is requi red for the General
Manager-Chief Engineer to execute an agreement and/or an amendment to a consulting
engineering agreement when it is greater than $50,000.
BACKGROUND: A description of this project is provided in the Capital Improvement
Budget on page TP-1. As noted in the description, the project has been phased due
to its complexity. Proposed Phase II work will include background and design work
in preparation for a 1988 construction project to rehabilitate the outfall. A
prel iminary inspection using a remotely operated vehicle equipped with camera is
included in Phase II. In addition, an evaluation of alternatives for increasing
discharge capacity through the outfall will be completed.
The joint venture of James M. Montgomery and Camp Dresser & McKee Inc. was chosen
to perform the Outfall Project Phase 1 work by a formal sel ecti on process. The
joint venture will perform the Phase II work as an extension of Phase I.
Woodward-Clyde Consultants has been selected to provide geotechnical consulting
work which is also an extension of their Phase I work.
A cost reimbursement agreement amendment with the joint venture has been
negotiated with a cost ceiling of $300,552. A cost reimbursement agreement with
Woodward-Clyde has been negotiated with an upper 1 imit of $62,400. Funding for
Phase II of the Outfall Project was authorized in the 1987-1988 Capital
Improvement Budget as part of the Outfall Project (page TP-1).
The proposed rehabilitation project will require documentation for compliance with
the Cal iforni a Envi ronmental Qual ity Act. The documentati on w ill be prepared
duri ng Phase II.
REOOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
amendment with the j oi nt venture of James M. Montgomery Consul ti ng Engi neers Inc. and
Camp Dresser & McKee, and an agreement with Woodward-Clyde Consultants for work on
the Outfall Proj ect Phase II.
INITIATING DEPT.lDIV.
~~
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
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Centra. Contra Costa Sanitar) Oistrict
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION
PAPER
BOARD MEETING OF
August 6, 1987
NO.
VII. ENGINEERING 3
DATE
July 31, 1987
TYPE OF ACTION
ADOPT NEGATIVE
DECLARATION AND
AUTHORIZE AGREEMENT
SUBJECT
CONSIDER ADOPTION OF A NEGATIVE DECLARATION AND
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH PETER AND KIRSTEN BEDFORD
SUB~ITTED BY
Jay S. McCoy, Construction Div. Manager
INIT~ TIN~ DEPT.lDIV.
tng1neering Department/
Construction Division
ISSUE: Peter and Kirsten Bedford (Bedford) have requested sewer service fran
Central Contra Costa Sanitary District (District) for property in North Concord
(see Attachment 1) which is outside of the District boundary.
BACKGROUND: Bedford previously applied to the city of Concord (City), the
District, and the Local Agency Formation Commission (LAFCO) for annexation of the
property to the City and the Di strict. A boundary reorganization was formul ated
with Concord being the lead agency. The reorganization was approved by LAFCO and
a Certificate of Completion was filed by the City in connection with the
reorganization on November 26, 1986. The reorganization, as so approved, was
challenged by certain individuals and entities in an action in Contra Costa County
Superior Court entitled Preserve the Industrial Community in North Concord. v.
Concord City Council, on the grounds that the annexation to the City fail ed to
canply with certain procedural requirements. The City, Bedford, and the Plaintiff
agreed to a stipul ated judgment and the issuance of a writ of mandamus which
requires the City to rescind its approval of the reorganization. The writ of
mandamus was issued on June 22, 1987. The City by resolution No. 87-110 on June
29, 1987, resci nded its approval of the reorganization. It is the intention of
the City and Bedford to immedi atel y commence the process of reannexing the
property to the City and the City has canmenced the preparation of an
Environmental Impact Report in connection with such reannexation. Bedford, in a
separate action, has also applied to the District for reannexation of the property
to the District.
The annexation process may take sane time. Bedford needs sewer service for its
property now so that planned development can occur. Bedford has three options,
two short term and one long term, to obtain sewer service for the North Concord
property:
o Holding tanks for the short term
o Service agreement for the short term
o Annexation to the District for the long term
The first option is to use holding tanks on site which would be emptied by a
private septage trucking firm and the waste hauled to the District's treatment
plant. This type of hauling is allowed for waste which is generated within Contra
Costa County but outside of District boundaries. The second option is to use the
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A.9/85
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SUBJECT
POSITION PAPER
CONSIDER ADOPTION OF A NEGATIVE DECLARATION AND AUTHORIZE
THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH PETER AND KIRSTEN BEDFORD
PAGE
DATE
2
OF
4
July 31, 1987
existing sewer system pursuant to a short term agreement with the District prior
to annexation. This agreement would be needed because the property is no longer
within the boundaries of the District. The third option is to deny service until
the property is annexed to the District. Of the two short term service options,
the use of holding tanks or through an agreement to use the sewers, staff prefers
entering into an agreement with Bedford to use the existing District facilities
due to the potential environmental hazards associated with the use of holding
tanks and hauling. In the long term, the District continues to support annexation
to the District.
Since Bedford can now apply directly to Contra Costa County for building permits
for improvements on the property and since Bedford has already invested
considerable sums in providing improvements on the property to connect to the
District's disposal system, staff recommends that sanitary sewer and other
relevant services to the property be provided through a contractual arrangement
until such time as the annexation to the District and the City are complete. In
this way, development of the property will not be delayed by the annexation
process.
It is proposed that Bedford and the District enter into an agreement for providing
sanitary sewer service which is the second option mentioned above. The proposed
agreement outlines Bedford's responsibilities and requirements as a discharger and
the District's conditional limited obligation to accept the wastewater originating
on the property. The following identifies the major components of the proposed
agreement.
The proposed term of the agreement would be three years or until the property is
annexed to the District, whichever comes first. Bedford will be bound by all
provisions of the District Code and other applicable District regulations as would
generally be required by any owner of property within the District boundaries.
The agreement between the District and Bedford would be binding on tenants and/or
purchasers of the property. The agreement identifies several fees which Bedford
would pay to the District to offset District costs. These fees include:
o All connection fees to cover the capital cost of the District's
facilities for collecting and treating wastewater generated from
Bedford's property including fixture fees, watershed fees, and other
applicable fees.
o An extra jurisdictional fee which will compensate the District for
revenues it will lose.
o Normally applicable annexation fees to be paid at the time of permanent
annexation.
o The costs incurred by the District for the preparation of a Negative
Declaration.
13028-9/85
SUBJECT
POSITION PAPER
CONSIDER ADOPTION OF A NEGATIVE DECLARATION AND AUTHORIZE
THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH PETER AND KIRSTEN BEDFORD
PAGE 3
DATE
OF 4
July 31, 1987
Further technical conditions for Bedford's discharge to the District's collection
and treatment system include the following:
Bedford Properties will not permit the use of any portion of the
property by any tenant or entity which may produce hazardous
wastes as defined in Title 22 of the California Administrative
Code which would be disposed of into the District sewer system,
whether or not it is proposed that said waste shall be
pretreated.
Bedford Properties will not allow the use of the property by any
entity which would be required under Title 9 of the District
Code to receive an Industrial User Permit, unless the
prospective purchaser or tenant has entered into an Industrial
User Permit Contract with the District.
The District's CEOA guidelines require the Board to consider the Initial Study
prepared for the agreement and any public comments received on the Negative
Decl aration prior to approving the Negative Decl aration for the contract. The
Initial Study for the project was prepared by Earth Metrics, Inc., an
environmental and pl anning consulting firm. District staff concl udes that the
Initi al Study for the contract adequatel y, accurately, and objectively eval uates
the environmental impact of the proposed agreement. Based on the Initial Study,
Earth Metrics, Inc. determined that a Negative Decl aration is the appropriate
document to address the environmental effects of the project. The Negative
Declaration finds that the proposed agreement will not have a significant effect
on the environment, and that no mitigation measures are needed beyond those
already incorporated into the agreement.
In compliance with the CEOA requirements, District staff has arranged for a legal
notice to be published which solicited comments and has provided notice of the
District's intent to adopt the Negative Declaration for the proposed contract.
Any comments which are received will be given to the Board at its August 6, 1987,
meeting. If the Board adopts the Negative Declaration, approval of the agreement
will be required to complete the CEOA requirements and allow staff to file a
Notice of Determination in the County Clerk's office.
RECOt.tENDATION: Adopt the Negative Decl aration and authorize the General
Manager-Chief Engineer to execute the agreement with Bedford. .
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Page 4 of 4
ATTACHMI:.~T 1
~ PROPERTIES TO BE SERVED
Q
UNDER AGREEMENT
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Centria. Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
Au ust 6, 1987
NO.
x. PERSONNEL
1
SUBJECT
AUTHORIZE ESTABLISHMENT OF A CONSTRUCTION INSPECTOR-IN-
TRAINING POSITION AND APPROVE TRANSFER OF EMPLOYEE FOR
REHABILITATION
DATE
July 31, 1987
TYPE OF ACTION
ESTABLISH POSITION;
APPROVE TRANSFER
SUBMITTED BY INITIATING DEPT./DIV.
Paul Morsen
Deputy General Manager Administrative
ISSUE: Board approval is requi red for changes to the Di strict staffing pl an and
Personnel Budget.
BACKGROUND: Rodger Smith, a Maintenance Technician III (G-65 $3,224/month), has been
a District employee since November IS, 1978, working in the Treatment Plant. He has
recently filed a Workers' Compensation claim for a work-related back injury. A
medical report from his personal physician indicates that he is susceptible to
recurrent lumbar strains due to his job requirements for heavy lifting and twisting
motions. The prognosis is that his condition is not expected to improve, and his
physician recommends that Mr. Smith avoid lifting more than 35 pounds and using heavy
tools requiring torquing movements. Because of these limitations Mr. Smith cannot
meet the requi rements of. his position as a Maintenance Technician III. Additionally,
if he were to continue working in the Maintenance Division, the employee and the
District would be at risk for potentially exacerbating this back condition, which
could result in a major workers' compensation claim.
Various job possibilities have been reviewed with Mr. Smith and the Workers'
Compensation carrier; a rehabilitation alternative has been developed which places Mr.
Smith in another District position where his physical limitations would not be a
probl em. The proposed positi on is that of Constructi on Inspector. The physical
requirements for this position have been reviewed by the State Compensation Insurance
Fund (the District's Workers' Compensation carrier), and it has determined that the
requi rements are compati bl e with Mr. Smith's physical abil ities. State Fund has
classified Mr. Smith as a qual ified injured worker, and assuming final approval by
their Board, the Fund will provide 75 percent of his salary for the first four months
of the retraining program, 50 percent for the second four months, and 25 percent for
the balance of the program. This retraining program is scheduled to last a year with
a 12-month probationary period to follow.
The Board has approved two new permanent inspector positions in the 1987-88 Personnel
Budget and the retention of another one to three on a consultant basis as needed for
the capital projects' work load which will occur over the next 10 years. The proposed
Inspector-in-Training position for Mr. Smith would come from one of the consultant
authorizations. If the training is successful, the position would transition to a
permanent Constructi on Inspector in the 1988-89 budget year (G-67 $2,792-$3,380/
month). Mr. Smith would be compensated in his current salary range during the
training period and the 12-month probationary period. Should the capital project work
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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SUBJECT
AUTHORIZE ESTABLISHMENT OF A CONSTRUCTION INSPECTOR-IN-
TRAINING POSITION AND APPROVE TRANSFER OF EMPLOYEE FOR
REHABILITATION
POSITION PAPER
PAGE 2 OF 2
DATE
July 31, 1987
load decrease in the future, an effort would be made to transfer any excess inspectors
to other District positions as available.
The impacts of this transfer and rehabilitation to the District are as follows:
o The open Maintenance Technician position resulting fran by Mr. Smith's transfer
would be immediately filled with a permanent hire.
o Should Mr. Smith not successfully complete the training, he would have to apply
through Workers' Compensation for another rehabilitation program which would suit
his physical abil ity and skills - at the District, if possible, or with another
employer. There would not necessarily be another appropriate District position
available for Mr. Smith if this rehabilitation attempt should fail.
o If rehabi 1 itati on is successful, the Di strict woul d have th ree new permanent
Construction Inspector positions in 1988-89 rather than the two authorized by the
1987-88 budget. This would, however, reduce the future need for consultant
inspectors as District capital projects are initiated. A full-time consultant is
estimated to cost approximately $9,240 per month; this compares to a cost of
$4,390 for a staff inspector, including employee benefits.
o The State Compensation Insurance Fund would offset a portion of the retraining/
rehabilitation costs incurred by the District. The portion of salary paid by the
Fund during the training year would average approximately 50 percent.
o The potenti al ri sk for a maj or expensive Workers' Compensati on loss of as much
as six figures would be reduced.
o A District employee with physical limitations in his current position would be
rehabilitated into a job where he would have the opportunity for full
productivity, and the District would gain an inspector with a thorough knowledge
of the Treatment Plant facility and operation.
RECOtI4ENDATION:
1. Authorize one position in the Engineering Department for a Construction
Inspector-in-Training (G-65) to be effective August 10, 1987, for the remainder
of this fiscal year and becoming a Construction Inspector (G-67) in 1988-89.
2. Approve the rehabil itation transfer of Rodger Smith fran Maintenance
Technician III (G-65) to Construction Inspector-in-Training (G-65).
---------
13028-9/85
.
CentrL_ Contra Costa Sanitar IT District
BOARD OF DIRECTORS
POSITION PAPER BOARD MEETING OF
SUBJECT
AUTHORIZE EXECUTION OF GRANTS OF EASEMENT AND QUITCLAIM
DEEDS WITH CONTRA COSTA COUNTY AND CONTRA COSTA REDEVEL-
OPMENT AGENCY FOR PROPERTY RIGHTS IN THE ABANDONED
SOUTHERN PACIFIC RAILROAD RIGHT OF WAY TO FORMALLY
DOCUMENT THE FINAL SEWER PIPE ALIGNMENT COP 3733)
PAGE 1 OF 1
NO.
XI. REAL PROPERTY 1
DATE
Jul 4 1987
TYPE OF ACTION
AUTHORIZE EXECUTION
OF EASEMENTS AND
DEEDS
SUBMITT~D BYF L rt
I\en . ave y
Purchasing & Materials Officer
INITA~"M~ ~SF.E"r'Slf' 1 v e/
Purchasing & Materials Control
~: Board approval is required for execution of Grants of Easement and
Quitclaim Deeds.
~~eQY~: The Board of Directors approved the purchase of property rights and
execution of the applicable Grants of Easement in the Southern Pacific Railroad
Right-of-Way CSPRRW) at the Board Meetings of December 5, 1985, and October 2,
1986. These Grants of Easement covered Parcels No.8, 9A, 9B, 11 through 19,
22, 25, 27 through 41, 44 through 47, 49 through 55, 57, 59, 59A, and 61 through
66, between Contra Costa County or Contra Costa County Redevelopment Agency and
the Di strict.
At the time the Grants of Easement were executed and recorded, the 1 egal
descriptions were defined as specifically as possible based on the best
technical al ignment. However, the parties realized that the actual sewer pipe
alignment would change in some parcels because of on-site construction
conditions. Therefore, a provision to the Grant of Easement was incorporated
which states, "The description of the easements contained herein are based on
the best available information. When a more precise location of either existing
or proposed pipelines have been determined by either field surveying or detailed
engineering data the Grantor and the Grantee shall affect an adjustment
C increase and/or decrease) to the easements provided for herein in order to
produce the final easement as intended by this conveyance."
Since the finalization of the legal easement descriptions and applicable
documentation would be considered a routine function, and that there may be
numerous such description changes, the staff recommends that the Board authorize
the Board President and Secretary of the District to execute all such Grants of
Easement and Quitclaim Deeds as required to produce the final easements for all
parcels as indicated above.
~: Authorize the Board President and the Secretary of the District
~nts of Easement and Quitclaim Deeds between Contra Costa County or
Contra Costa County Redevelopment Agency and the District for Parcels No.8, 9A,
9B, 11 through 19, 22, 25, 27 through 41, 44 through 47, 49 through 55, 57, 59,
59A, and 61 through 66 located in the SPRRW and adopt a resolution to that
effect.
IN'71i7
13021\.9/85
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