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HomeMy WebLinkAboutAGENDA BACKUP 07-01-87 . Centrar... Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 11 POSITION PAPER BOARD MEEJ'~YY'F1, 1987 NO. IV. HEARINGS 1 SUBJECT CONDUCT PUBLIC HEARINGS TO CONSIDER THE APPlICATIONS FOR REFUSE COLLECTION RATE INCREASES BY VALLEY DISPOSAL SERVICE, INC., ORINDA-MORAGA DISPOSAL SERVICE, INC. AND PLEASANT HILL BAY SHORE DISPOSAL DATE June 29, 1987 TYPE OF ACTION CONDUCT PUBLIC HEARINGS SUBMITTED BY INITIATING DEPT./DIV. WALTER FUNASAKI, FINANCE OFFICER ADMINISTRATIVE/FINANCE & ACCOUNTING ISSUE: Public hearings are to be conducted on July 1, 1987 to consider the applications for refuse collection rate increases submitted by the three refuse collection companies franchised by the District. BACKGROUND: Applications for increases in refuse collection rates effective July 1, 1987 were submitted by Valley Disposal Service, Inc., Orinda-Moraga Disposal Service, Inc. and Pleasant Hill Bay Shore Disposal, franchise holders for Zones 2, 4 and 5, Zones 1 and lA, and Zone 3, respectively. Significant increases in refuse collection rates have been requested, based primarily on a 118 percent increase in landfill disposal fees scheduled for implementation on July 1, 1987 by Acme Fill Corporation. Because of the magnitude of the effect of the disposal fee increase on the refuse collection rate applications, the Board of Directors authorized a review of the allowabi.lity of the scheduled increase for collection rate-setting by Price Waterhouse, Certified PUblic Accountants. Five central county cities, which al so franchise refuse collectors who are the owners of Acme Fill Corporation, participated in providing funding for, and determining the scope and direction of, the review. These cities are: Walnut Creek; Concord; Martinez; Pleasant Hill; and San Ramon. District staff reviewed the rate increase applications submitted by the three refuse collectors, and prepared a staff analysis of each application. The staff analyses, and the Price Waterhouse report on the results of its review of the disposal fee increase, were presented to the Board on June 18, 1987. Copies of the applicable staff analysis and the Price Waterhouse report were al so provided to the refuse 'collectors, and the cities of Orinda and Lafayette and the towns of Moraga and Danville, which are served by the District's franchised collectors. Written comments from these affected cities were requested by June 30, 1987, or public comments were solicited for presentation at the public hearing on July 1, 1987. On June 23, 1987, the staffs of the District and the cities, which co-sponsored the review of the disposal fee increase, met to seek common positions on fee-determining policy matters and accounting-related recommendations presented for consideration by Price Waterhouse. The refuse collection rate analyses to be submitted by the staffs to thei r respective governi ng board and counci 1 s woul d thereby refl ect consi stency regarding the disposal fee considered acceptable for inclusion in the refuse collection rate-setting. Additionally, it was considered desirable that a uniform program of procedural requi rements rel ated to acceptabl e costs, schedul ed report submissions, and an annual review of disposal fees should be recommended to the refuse collection rate-setting bodies. The staffs of the sponsoring agencies have achieved a commonality of views on these matters which are summarized in Attachment I. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~~~- 1302A.9/85 WF PM SUBJECT POSITION PAPER CONDUCT FUBLIC HEARINGS TO CONSIDER THE APPLICATIONS FOR REFUSE COLLECTION RATE INCREASES BY VAlLEY DISPOSAL SERVICE, INC., ORINDA-MORAGA DISPOSAL SERVICE, INC. AND PLEASANT HILL BAY SHORE DISPOSAL PAGE 2 DATE OF 11 June 29, 1987 In the District staff's analyses submitted to the Board on June 18, 1987, the incremental effect of the disposal fee increase on refuse collection rates was presented based on four di sposal fee al ternatives determined by Price Waterhouse. The resulting refuse collection rates for each of the District's franchised collectors is resubmitted for reference in this Position Paper as Attachments II, III and IV. The sponsoring agencies' staffs concurred that a recalculation of the disposal fee alternatives based on the elimination of the profit margin on closure and post-closure costs should be provided for policy consideration. A summary of the disposal fee increment for each of the District's franchised collectors, computed on the basis of the four alternative fees originally determined by Price Waterhouse, reduced in each case to remove the profit margi n on closure and post-closure costs, is shown on Attachments V, VI and VII. In the sponsoring agencies' staffs' view, the disposal fee increment should be established for a two year period, subject to adjustment following the first year, based on a review by Price Waterhouse to determine the disposal fee required. Notices of the public hearings were released for publication in the Contra Costa Times on June 21 and 29, and in the Valley Pioneer and the Contra Costa Sun on June 24, 1987. Written comments received from the publ ic to-date are appended to this Position Paper. 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Q.."o Q.."O i::;:;~~:;:;'li:;:;o:;:;; III .... Q)"o 'l:IGI'l:I"01II B$~f$::l$al$; <en :211I..:;11I....11I> :2Q)III~V~"'~ !~~~~;~'i~~ z< E v< a.< 1..< III -- ,""N l\"'l. I.t\ -- - - III CD .... i . Centrb. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF SUBJECT NO. v. BIDS AND AWARDS 1 AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE, INC. FOR PHASE IB SAN RAMON VALLEY INTERCEPTOR SEWER, PROJ ECT 4224B DATE June 29 1987 TYPE OF ACTION AUTHORIZE AWARD ISSUE: On June 16, 1987, sealed bids were opened for installing approximately 8,100 feet of 42-inch diameter sewer pipe for the San Ramon Valley Interceptor Sewer Proj ect. The Board of Di rectors must authorize award of the contract or reject all bids within 60 days of bid opening. BACKGROUND: The Di stri ct is pl anni ng to construct a new ll.5-mil e interceptor sewer and force main to serve the San Ramon Valley (see Attachment 3-excerpt from 1987-88 Capital Budget). During 1987 approximately 7.5 miles of interceptor sewer out of the total 11.5 miles will be constructed. Construction of the 7.5 miles of sewer will be accomplished by a contract for 6 miles of sewer pipe (Phases lA and 2) and another contract for the remaining 1.5 miles (Phase IB). The contract for Phase lA and 2 was awarded May 19, 1987, and the contractor was given notice to proceed on June 2, 1987. Award of the Phase IB contract is the subject of this position paper. The specifications and bid documents for the Phase IB construction contract were advertised May 18 and 24, 1987. Nine bids ranging from $1,895,900 to $2,328,400 were received on June 16, 1987. A tabulation of the bids is shown in Attachment 1. The engineers' estimate for the installation of the sewer pipe is $1,533,470. District staff, assisted by James M. Montgomery Consulting Engineers, conducted a techni cal and commerci al eval uati on of the bi ds received and have concluded that Mountain Cascade, Inc. of San Ramon, California, is the lowest responsible bidder with a bid of $1,895,900. The lowest bid received is 24 percent higher than the engineer's estimate which was based on bids received on the Phase lA and 2 Contract in May, 1987. Staff has concluded that the higher bids are due to a less competitive bidding climate for the concrete sewer pipe than existed for the Phase lA and 2 Contract. District Engineering staff will administer the construction contract. Engineering services during construction, including shop drawing review, and materials testing wi 11 be prov i ded by James M. Montgomery Consul ti ng Engi neers (JMM) and PSC Associates. A preconstruction survey to record the condition of existing facilities and structures within the immediate vicinity of the construction work will be performed by Shapiro Okino Horn and Associates. REVIEWED AND RECOMMENDED FOR BOARD ACTION INI~./DIV. 130:?A.9/85 CWS SUBJECT AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE, INC. FOR PHASE 18 SAN RAMON VALLEY INTERCEPTOR SEWER, PROJ ECT 42248 POSITION PAPER PAGE 2 OF 5 DATE June 26, 1987 A total budget of $2,312,900 has been established for the construction contract, consultant services, and administration of the construction contract. A summary of the construction budget is included in Attachment 2. To comply with the California Environmental Quality Act, the District prepared an EIR for this project. The EIR was certified by the Board of Directors on October 16, 1986. Fundi ng for thi s proj ect has been authorized as part of the 1987-88 Capital Improvement Budget. The estimated project authorization included in this budget is $2,400,000. Additional project and cost information may be found on pages CS-9 - CS-12 of the Capital Improvement Budget. RECOMMENDATION: Authorize award of the construction contract for Phase IB of the San Ramon Valley Interceptor Sewer, Project 4224B, to Mountain Cascade, Inc. as the lowest responsible bidder. 1...._______. 13028-9/85 ATTAa-tMENT 1 PROJ ECT 4224B, SAN RAK>N V ALLEY INTERCEPTOR SEWER BID OPENING - 6/16/87 2 P.M. Contractor Total Bid Mountain Cascade, Inc. $1,895,900 Edward J. Pestana Construction $2,034,900 Stacy and Witbeck, Inc. $2,041,560 Contri Construction Co. $2,066,000 $2,072,656 Western Utility Contractors MJB Pi peli ne $2,181,000 W. H. Ebert, Inc. $2,205,663 MGM Construction $2,286,600 Alta Pacific Constructors, Inc. $2,328,400 ITEM (1) (2) (3) ATTAa-tMENT 2 SAN RAMON VALLEY INTERCEPTOR SEWER PROJECT CD.P. - 42248) CONSTRUCTION BUDGET DESCRIPTION Construction Contract Contingency at 7.5 percent Encroachment permit - related costs Sub-total (4) Construction Management: * Administration/Resident Engineering * Inspection * Surveyi ng * Public Information Program * Legal * Secretari al * District Force Account (5) (6) (7) Sub-total Consultants/Contractors: * Pre-construction Survey * Engineering Services (JMM) (including geotechnical services) * Material Testing Sub-total Miscellaneous * Field Office Equipment * Printing Sub-total TOTAL BUDGET TOTAL $1,895,900 142,000 10,000 $2,047,900 $26,000 67,000 20,000 30,000 2,000 9,000 - __ n_,._,__ _. '. 16,000 $170,000 $35,000 38,000 20,000 $93,000 $1,500 500 $2,000 $2,312,900 PERCENT OF CONSTRUCTION CONTRACT COSTS 100% 8.3% 4.5% 0.1% 112.9% CCCSD ATTACHMENT 3 Project LocatIon: : .JI..' \, ' .:!P" :~ " ,/ , ...;\, ____..,,~ f-:~I'EAK , \, MouNT r I . SP A/W ~ PHASE 1A . 2 SEWER Valley 1 . , PHASE 18 SEWER / 7 I ' f. "... 0. ,..,UI/OEIII /'fILL ....... q.~o ~,.... (" r~ .(.1,.; .' ~ i-" ~ Capital Improvement Budget CS-ll . Centr6. Contra Costa Sanltar) District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARDMEETINj~ly 1, 1987 SUBJECT ACCEPT THE CONTRACT WORK FOR THE MECHANICAL MAINTENANCE AND MATERIALS CONTROL BUILDING PROJECT (DISTRICT PROJECT NO. 20027) AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION NO. VI. CONSENT CALENDAR 9 DATE June 22, 1987 TYPE OF ACTION ACCEPT CONTRACT WORK SUB~u~r Husain, Associate Engineer INITIATING DEPT.lDIV. D tm t/ tng1neer1ng epar en Construction Division ISSUE: Construction has been completed on the Mechanical Maintenance and Materials Control Building Project and the work is now ready for acceptance. BACKGROUND: The contract work included the design and construction of a prefabricated metal building to house the Materials Control and Mechanical Maintenance facilities. The building provides approximately 12,000 square feet of space at the first floor level and approximately 3,000 square feet of space at the mezzanine level for new operations. A 1S-ton bridge crane has been installed in the Mechanical Maintenance facility as a part of this contract. W. A. Thomas Co. and West Coast Contractors, Inc./A Joint Venture, was issued a Notice to Proceed on May 30, 1986. The origi nal contract compl etion date was February 27, 1987. All work has been substantially completed by the Contractor and beneficial occupancy of the new facility was taken on May 18, 1987. Appropriate time extensions were negotiated with the Contractor as a result of change orders, extra work, late delivery of certain items and related issues. It is appropriate to accept the contract work at this time. A detailed accounting of the project costs will be provided to the Board at the time of project closeout. RECOMMENDATION: Accept the contract work for the Mechanical Maintenance and Materi al s Control Bull di ng Project CDi strict Project 20027) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. ~ 1302A.9/85 MH . Centr... Contra Costa Sanltar) Olstrlct BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF Jul 1, 1987 NO. VI. CONSENT CALENDAR 10 SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF THE WASTEWATER TREATMENT PLANT CATHODIC PROTECTION SYSTEM - PHASE I PROJECT (DISTRICT PROJECT 20029) AND RETURN $82,106 TO THE SEWER CONSTRUCTION FUND DATE June 23, 1987 TYPE OF ACTION INFORMATIONAL SUBMITTED BY Munawar Husain, Associate Engineer INITIA TING DEPT./DIV. Engineering Department/ Construction Division ISSUE: All work has been completed on the Wastewater Treatment Pl ant Cathodic Protection System - Phase I Project and this project can now be closed out. BACKGROUND: This project completes Phase 1 of a two phase program to provide adequate corrosion protection to buried piping at the Treatment Plant and Filter Plant. Phase 1 included the design and construction of electrolysis test stations (ETS's). Phase 2 will include data collection from the ETS's, design of the corrosion protection system, and the installation of an appropriate corrosion protection system. The construction work on this project included the installation of anode systems, pipeline isolation flange kits, electrical bonding of pipelines, and installation of test ports and test stations at various locations inside the Treatment Plant and Filter Plant. The contractor, Harco Corporation, commenced work on August 5, 1986. The contract completion date was November 20, 1986 and the work was completed on November 24, 1986. The project was accepted by the Board on December 4, 1986. The Engineer's estimate for the construction contract was $203,000. Harco Corporation's construction contract was for $196,190. There were three Change Orders issued on the project totaling $1,389.00, resulting in a total payment of $197,579.00 to Harco Corporation. A $30,000.00 saving of project funds was realized by the District when a second planned contract for interior bonding of certain pipes was not executed with Miller Pipeline. Instead, the bonding work was performed by Harco on the exterior of the pipes. Access to the bonding location was obtained using a vacuum excavation technique. This technique was used by Harco Corporation throughout the project duration and resulted in substantial savings of time and money to the Contractor. The District benefited from this new excavation method as well. Numerous buried pipes which could otherwise be possibly damaged from backhoe operations were left undamaged by the use of this new excavation technique. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A.9/85 MH JSM RAB INITIATING DEPT./DIV. Jjj '!1 I//lt._ SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF THE WASTEWATER TREATMENT PLANT CATHODIC PROTECTION SYSTEM - PHASE I PROJECT (DISTRICT PROJECT 20029) AND RETURN $82,106 TO THE SEWER CONSTRUCTION FUND POSITION PAPER PAGE DATE 2 OF 2 June 23, 1987 The total budget for the project was $454,590. The total completed project cost is $372,484 which is $82,106 less than the budget. Staff is closing out the project which will result in $82,106 being returned to the Sewer Construction Fund. ~ECOMMENDATION: This item is presented to the Board of Directors for information. No action is necessary. 13028 9/85 . Centr~. Contra Costa Sanitar) Oistrict BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF Jul 1, 1987 NO. VI. CONSENT CALENDAR 11 SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF THE SEISMIC STRENGTHENING OF SELECTED BUILDINGS PROJECT (DISTRICT PROJECT 20014) AND RETURN $138,000 TO THE SEWER CONSTRUCTION FUND DATE June 26, 1987 TYPE OF ACTION INFORMATIONAL SU~!lIIITTED BY Munawar Husain, Associate Engineer INITIATING DEPT./DIV. Engineering Department/ Construction Division ~SSUE: All work has been completed on the Seismic Strengthening of Selected Buildings Project and this project can now be closed out. BACKGROUND: This project was initiated to correct structural deficiencies in selected structures for the purpose of improving safety and minimizing major structural and equipment damage during an earthquake. The construction work on this project included seismic bracing of selected equipment and building elements in the Solids Conditioning Building, seismic strengthening of roof connections and bu il ding el ements in the Pl ant Operations Building, installation of new concrete walls in Substation 82, and seismic strengthening of the roof to wall connection in the Inlet Building. The contractor, S. J. Amoroso Construction Co., Inc. commenced work on February 10, 1986. The contract completion date was October 13, 1986. Appropriate time extensions were granted by the District and the work was compl eted by the Contractor on November 19, 1986. The project was accepted by the Board on December 4, 1986. The Engineer's estimate for the construction contract was $1,100,000. S. J. Amoroso Construction Co. Inc. 's construction contract was for $596,000. There were six Change Orders issued on the project total ing $4,931.00, resulting in a total payment of $600,931.00 to S. J. Amoroso. The total budget for the project was $1,007,100. The total completed project cost is $869,100 which is $138,000 less than the budget. Staff is closing out the project which will result in $138,000 being returned to the Sewer Construction Fund. ~~COMME~DArION: This item is presented to the Board of Directors for information. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION RSK fI/If{;r RAB ~r;: ROGER J. DOLAN INITIATING DEPT./DIV. '1/ 1302A.9/85 MH .~ <8 Centra:.. Contra Costa Sanltar) District BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF 2. NO. VI. CONSENT CALENDAR 12 SUBJECT DATE QUITCLAIM SEWER EASEMENT, JOB 3148, SUBDIVISION 5467, SAN RAMON AREA APPROVE QUITCLAIM OF EASEMENTS SUBMITTED BY Dennis Hall INITIATING DEPT./DIV. Engineering Department/ ISSUE: Shapell Industries, Inc., owner-developer of Subdivisions 6647 and 6648, has requested the District to quitclaim the sewer easements which lie within Lots 72 and 73 of Subdivision 5467. BACKGROUND: The subject easements were dedicated to this District when the map of Subdivision 5467 was filed in 1979. Lots 72 and 73 of Subdivision 5467 have been resubdivided into Subdivisions 6647 and 6648 (filed April 17, 1987). The alignment of the sewer has been adjusted to conform to the requirements of the new subdivisions. New easements have been granted for the revised sewer alignment. The subject easements are no longer needed. RECOMMENDATION: Approve Quitclaim Deed to Shapell Industries, Inc., Job 3148, authorize the President of the District Board of Directors and the Secretary of the Di strict to execute said Quitcl aim Deeds and authorize the Quitcl aim Deeds to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A..9/85 DH JSM RAB INITIA TINd.1PT.lDIV. N I ::;r, .\' QUITCLAIM EASE~ENT Job No. 3148 M1SC. San Ramon Area 2 Of-L Pages Slr& . Centra.. Contra Costa Sanltar) ~Istrlct BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARDMEETINJ~{y 1, 1987 SUBJECT ACCEPT GRANT OF EASEMENT FROM HORST G. SCHAKAT AND HORST AUSCHILL FOR DISTRICT PROJECT 4181, PARCEL 1, IN THE WALNUT CREEK AREA, AT A COST OF $1,250.00 NO. VI. CONSENT CALENDAR 13 DATE June 26, 1987 TYPE OF ACTION ACCEPT GRANT OF EASEMENT SUBMITTED BY uenn1s Hall, Associate Engineer INITIA TING DEPT./DIV. Engineering Department/ Construction Division ISSUE: The Di strict must pass a resol ution accepting the subject Grant of Easement before it can be recorded. BACKGROUND: The District's 66-inch trunk sewer system is being installed through a Corps of Engineers project in easements which were purchased from Contra Costa County in the former Southern Pacific Railroad CS.P.R.R.) right of way. However, in the area where Mt. Diablo Boulevard crosses the San Ramon Creek bypass channel, a siphon is required. Parts of the siphon system are outside of the S.P.R.R. right of way strip. The subject easement is needed from the property owners, Horst G. Schakat and Horst Auschill, for the downstream portion of the siphon system. Funds for easement aquisition for this project were previously authorized by the District's Board of Directors. RECOM\1ENDATION: Approve and accept Grant of Easement, authorize payment of $1,250.00 to the grantors, authorize the President of the District Board of Directors and the Secretary of the District to accept said Grant of Easement, and authorize the recording of said Grant of Easement. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A..9/85 DH 'lJf ~/- RAB INITIATING DEPT./DIV. at. ~ . ~ t\. '0' ..... :::! ~~ ~~ ~.., ~~ '\I. ~ ~~ ~'O ~~ G' (() ~ \". \00' Q 0..; <... ~. (/} ,9.61 "v1 4.,-' t'l, 5180;)0 . GRANT OF EASEMENT Job 4181 - Parcel 1 WALNUT CREEK AREA . Centri... Contra Costa Sanltar) District BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF 1 NO. VI. CONSENT CALENDAR 14 SUBJECT DATE AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXEaJTE A COMMON USE AGREEMENT WITH SOUTHERN PACIFIC PIPELINES, INC. RELATED TO THE SAN RAMON V ALLEY INTERCEPTOR SEWER, PROJECT 4224. AUTHORIZE AGREEMENT SUBMITTED BY Curtis W. Swanson ISSUE: Authorization from the Board of Directors is required to execute common use agreements involving real property. BACKGROUND: The San Ramon Valley Interceptor Sewer will be constructed in easements located within the former Southern Pacific Railroad right-of-way through the San Ramon Valley. The sewer will be located adjacent to an easement for an existing petroleum products pipeline that is owned and operated by Southern Pacific eSP) Pipelines, Inc. The District will encroach into the SP pipeline easement during construction of the sewer during any future excavation for maintenance and at four locations where the trunk sewer crosses under the SP pipeline. District and SP staff have negotiated a Common Use Agreement for the SP easement to allow for construction, operation, and maintenance of the interceptor sewer. This common use agreement does not require any monetary payment to SP for use of their easement. RECOMMENDATION: Authorize the General Manager-Chief Engi neer to execute and authorize the recording of the Common Use Agreement with Southern Pacific Pipelines, Inc. related to the San Ramon Valley Interceptor Sewer, Project 4224. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI~T./DIV. 1302A.9/85 CWS