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Home My WebLink AboutAGENDA BACKUP 07-16-87 . Centr:.._ Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 17 POSITION PAPER BOARD MEETING OF J u 1 16, 1987 NO. IV. HEARINGS 1 SUBJECT RECEIVE ADDITIONAL INFORMATION RELATED TO THE REFUSE COLLECTION RATE INCREASE APPLICATIONS BY VALLEY DISPOSAL SERVICE, INC., ORINDA-MORAGA DISPOSAL SERVICE, INC., AND PLEASANT HILL BAY SHORE DISPOSAL DATE Jul 13, 1987 TYPE OF ACTION CONTINUED PUBLIC HEARING SUBMITTED BY INITIA TING DEPT./DIV. Walter Funasaki, Finance Officer Administrative/Finance & Accounting ~: The Board of Directors continued to the July 16, 1987 Board Meeting the public hearing held on July 1, 1987 to consider the applications for rate increases by the District's three franchised refuse collectors. The public hearing was continued to provide additional time for written information to be received. BACKGROUND: At the June 18, 1987 Board Meeting, the Board of Directors received the District staff analysis of each of the refuse collectors' rate appl ications, the Price Waterhouse report of its review of the disposal fee increase, and copies of each rate application. These documents were also provided to the City/Town Councils of Orinda, Moraga, Lafayette, and Danville, with a request for written or oral comments to be received at a public hearing on July 1, 1987. Written comments received from the counc.il s of Orinda, Danville, and Moraga were provided to the Board during the public hearing; however, the Town of Moraga had communicated a request to District staff before the public hearing for additional time to prepare its written comments. In the course of the public hearing, a Council Member of the City of Lafayette requested additional time to submit the City Council's written comments. The Board of Directors agreed to continue the public hearing to the July 16, 1987 Board Meeting to consider written comments which are received by July 14, 1987 . In the publ ic hearing presentations, Sanford Skaggs, representing Valley Disposal Service, Inc. and Orinda-Moraga Disposal Service, Inc. asserted certain legal issues which will be addressed by the District Counsel. The following attachments provide additional information requested by the Board or clarify information previously provided: Attachment I - Estimated Expense Effect of Di sposal at the West or East County Landfills. In response to a request of the Board, a summary of the estimated effect on operati ng expenses if di sposal of refuse occurred at the landfills in West or East County is shown on this attachment. Attachment II - Description of Expense Allocation Procedures Used by Pleasant Hill Bay Shore Disposal. A description of the expense allocation procedures followed in preparing the refuse collector's statement of operations is provided REVIEWED AND RECOMMENDED FOR BOARD ACTION 6ft ~~ INITIATING DEPT./DIV. 1302A..9/85 SUBJECT RECEIVE ADDITIONAL INFORMATION RELATED TO THE REFUSE COLLECTION RATE INCREASE APPLICATIONS BY VALLEY DISPOSAL SERVICE, INC., ORINDA-MORAGA DISPOSAL SERVICE, INC., AND PLEASANT HILL BAY SHORE DISPOSAL POSITION PAPER PAGE DATE 2 OF 17 J ul y 13, 1987 by the preparer accounting finn. The allocation procedures were reviewed and considered reasonable by Price Waterhouse in its September 11, 1985 report to the Board titled "Analysis of Pleasant Hill Bay Shore Disposal's Financial Statistics." Attachment III - Response By Price Waterhouse to Greene, Nakahara and Lew's Letter of June 30, 1987. A letter from Greene, Nakahara and Lew, Acme Fill Corporation's accountants, dated June 30, 1987 was appended to Sanford Skaggs' letter presented to the Board on July 1,1987. A response by Price Waterhouse to each issue contained in the June 30, 1987 letter is provided on this attachment. Attachment IV - Rev i si ons to Attachment I, page 1 of 3, Summa ry of Fee-Detennining Policy Issues and Accounting-Related Recommendations Presented in the Price Waterhouse Report, and Sponsoring Agencies' Staffs' Common View, to the July 1, 1987 Position Paper. Attachment I to the Position Paper submitted at the July 1, 1987 Board Meeting summarized the policy issues identified by Price Waterhouse in its review of the disposal fee increase, and the sponsoring agencies' staffs' common view. Two revisions in the description of the staffs' common view contained on page 1 of the three-page attachment are highl ighted on the revised copy which is attached to this Position Paper. Attachment V - Summary of Effect of Tipping Fee Increase on Refuse Collection Rates. The effects of alternative reduced tipping fees identified in the Price Waterhouse report on representative collection rates for each refuse collector have previously been presented to the Board. They are provided on this three-page attachment for reference. Minor corrections to the representative collection rates for Pleasant Hill Bay Shore Disposal have been incorporated. Attachment VI - Summary of Effect of Ti ppi ng Fee Increase on Refuse Collection Rates (Tipping Fee Reduced to El iminate Profit Margin on Closure and Post-Closure Costs). The effects on representative collection rates of the alternative reduced ti ppi ng fees presented in Attachment V, further reduced to el imi nate the profit margi n on closure and post-closure costs, are shown for each refuse collector. RECOMMENDATION: The Board of Directors should consider the staff analyses, recommendations made in the Price Waterhouse report, legal counsel obtained on the legal issues asserted, and publ ic comments received, and set the refuse collection rates for Valley Disposal Service, Inc., Orinda-Moraga Disposal Service, Inc., and Pleasant Hill Bay Shore Disposal, effective July 1, 1987. --------- 1302B-9/85 Attachment I ESTIMATED EXPENSE EFFECT OF DISPOSAl AT THE WEST OR EAST COONTY lANDFILLS The following is a summary of the estimated increase in annual operating expenses if di sposa1 of refuse were di rected to the West County (West Contra Costa Sanitary Landfill) or East County (Contra Costa County Waste Sanitary Landfill) 1 andfill s. The two variables which bear directly on the increased operating expenses of each co11 ector are the greater haul i ng di stance to, and the increase, or decrease, in tipping fees at, the two landfills. The tipping fee increase, or decrease, is computed on the basis of the Acme Fill Corporation rates imposed on July 1, 1987. West Contra Costa Sanitary Landf ill Contra Costa County Waste Sanitary Landfill Vall 81 D1 sposa 1 Service Hauling Expense Increase $ 980,000 1,150,000 Disposal Expense Decrease Estimated Increase in Annual Operating Expenses < 128,000> < 615,000> $ 852,000 535,000 Or1 nda-Mora~a D1 sposal Service Hauling Expense Increase $ 431,000 517 ,000 Disposal Expense Decrease < 50,000> < 204,000> Estimated Increase in Annual Operating Expenses ~ ~ Pleasant Hl1l Bay Shor~ Disposal Hauling Expense Increase $ 24,000 28,000 Disposal Expense Increase <Decrease> 1,000 < 27,000> Estimated Increase in Annual Operating Expenses $ 25,000 1,000 SSSlPos. Paper H2/Rate Incr ,..."~"._~--_._,._._----.__._---'~_.."._._-----~-_._~--"--~~'---"._"---'----"""'-'-"'-"-----'--'.'-".._' .__.._.....,.._.,,",--,,~-- ENZO ~~ANCESCHI ACCOUNTANCY CORpr~~TION 2246 MONUMENT BOULEVARD PLEASANT HILL, CA 94523 TELEPHONE (415) 685-4250 Attachment II July 8, 1987 Pleasant Hill Bay Shore Disposal Service 441 North Buchanan Circle Pacheco, CA 94553 ATTN: DAVID OLNEY RE: PLEASANT HILL BAY SHORE DISPOSAL SERVICE ALLOCATION METHODOLOGY Dear David: You requested that we prepare an explanation of the allocation lethods used in preparing the financial inforlation supplied to you. The following lethod has been in use and verified for lany years. Expenses that can be readily identified to a specific operating area and activity are so coded directly to that area. Expenses that are not directly related to a specific area and activity are coded to either: 1) An unallocated accounting area code for general overhead expenses that benefit all areas of the COMpany. OR 2) An accounting area code which are for expenses that can be identified to residential and cO.lerical garbage collection areas in total, but not directly to a specific jurisdiction. Two allocation forlulas are used to allocate the above expenses. One being based on direct labor and the other based on garbage volule. The direct labor expense allocation forlula is based on the ratio between the specific areas direct salary expense and total direct salary expense. The garbage volUMe forlula is based on the ratio between esti.ated garbage volule collected in a specific garbage collection area and total garbage volule collected in all garbage collection areas. Expenses accululated in the general unallocated area are allocated to the specific activity, ie. residential collection, based on the direct labor forlu1a. Then, all expenses accululated in that specific activity, ie. residential collection, are allocated to the garbage collection areas using the estilated volule forlula. Page 2 David Olney Allocation Methodology Large box expenses are accounted for in total as one of the accounting areas and activities of the cOlpany. It is operated and managed by the area in total and normally no breakdown is required. At your request, an expense breakdown was provided. The expenses are allocated based on the ratio between large box revenue collected in your area and total large box revenue collected. Garbagemen record their time by fUnchlng in and out each day using a time clock. The foremen and d spatcher are responsible for keeping track of and recording the specific route number worked each day by each garbagelan. The tile is then distributed to specific areas based on time worked in each area. The cOMpany Maintains a listing of the nUlber of custolers and associated service by specific area. Garbage volUMe is estiMated based on the total service provided in an area, nUMber of customers, and estimated voluMe for each specific type of service. Very truly yours, ENZO FRANCESCHI ACCOUNTANCY CORPORATION !k :;:s~ GMG/lf Attachment II I 150 Almaden Boulevard Telephone 408 282 1200 San Jose, CA 9~'- Price UUterhouse . July 6, 1987 Mr. Walter Funasaki Finance Officer Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 RESPONSE TO GREENE, NAKAHARA & LEW'S (GNL) LETTER OF JUNE ~O, 1987 Dear Mr. Funasaki: In accordance with your request, I have prepared the following response to Greene, Nakahara & Lew's above referenced report. My response addresses each item based upon the information contained in the report; however, should additional investigation be necessary, please advise me. 1. Revised Maintenance Expense We were unable to identify any support for this cost category when we initiated our review. In response to our request, GNL prepared an analyses using a "constant dollar adjustment" which did not correspond to the $75,000 per year projection. This adjustment was unique to this account and, in performing the analysis, utilized factors for the adjustment which were not supported. Assuming other values for these factors, the adjustment would have been even greater than that which we recommend. (Our adjustment applied the same historical trend method utilized by ACME in other accounts.) 2. Revised Closure and Post-Closure Costs Harding Lawson Associates indicated during our review of their May 7, 1987 Draft Closure Plan North, South and East Parcels that revisions to their plan may occur. We acknowledged this potential and identified specific areas of additional costs. For this, and other reasons, the 20% contingency contained in Harding Lawson's estimates of cost for closure and post-closure was retained. July 1, 1981 Mr. Walter Funasaki Page 2 . 3. Revised Calculation of Depreciation GNL appears to be in agreement with our adjustment. 4. Methane Recoverv Elimination On page 2, GNL appears to agree that $254,000 rather than $350,000 is the cost of the methane recovery system (although their Exhibit II does not reflect this agreement). The discussion of whether this represents an advance is contained in our report. The purchase of the above ground pumping system of the original system was not identified as such in the projections prepared by GNL. This purchase was first raised by ACME during the review of our draft report. No support for the projected purchase in 1989 for the amount of $350,000 was offered. 5. Contingencv of 15% Four of the five contingencies identified by GNL relate to the costs of closure and post-closure. As noted above, the 20% contingency contained in Harding Lawson's estimate has not been reduced. The fifth contingency relating to ACME's last three year projection was discussed in our report. 6. Recalculation of Waste Transfer Van Our report was based on bids received by ACME for these van's and confirmed with GNL. It appears that ACME is now revising these estimates. 1. Additional non-Member Revenues We believe the revenues contained in our report which reflect historical trends and ACME's scheduled rate increase are reasonable. J July 7, 1987 Mr. Walter Funasaki Page 3 . 8. Additional Other Revenues GNL agrees with our adjustment for interest income. The gas royalty income is based on ACME's percentage share of gross revenues as reported by you to us. 9. Designated and Hazardous Waste Closure Costs This subject is fully discussed in our report. GNL has provided no new information. 10. Transfer Vans and Planning While it may be prudent for ACME to recover these projected costs before their being placed in service, we believe there are sufficient questions with regard to whether an ACME facility will be placed in service, that payment of such costs would be imprudent from the ratepayers' perspective. * * * * * In summary, nothing contained in the above referenced report would cause us to amend our recommendations. Should a more detailed investigation of these matters be deemed appropriate, please contact me. Sincerely, ~/.- /, J. ~~ ;o.c;:;:;. Hilton Senior Manager Management Consulting Services > ...... ('V') -I-> S:::l.f- WO E ..s::: .-l u n::lQ) -1->01 +-Jrtl c::Co... ... +' I"l 5 t: ~ _,.. GlO+, E ...... "5.-4 U1 oGGlO +' Ol Q.. +'ID,.... <ll.. to ....... .... ....... ,.... ~ iwm ikUl> ...i~ i~~ ~~Ul If~ i~~ UlZ'" ......W tCW ...;lII! 2tHi i~i i!~ ~ii ~*..: ~B~ rill ~ (II 0- 10 Q.. c.c- OUIIl oGGl ~U1Q).... f~ C g IIUOGl ~ C Ol Iii & 'l:t ... 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Contra Costa Sanitar) District BOARD OF DIRECTORS POSITION PAPER BOARD MEETING OF Jul 16, 1987 SUBJECT RESCIND THE AWARD AUTHORIZATION TO COMINCO AMERICAN AND AUTHORIZE AWARD TO PURQiASE SULFUR DIOXIDE LIQUID FROM VIRGINIA CHEMICAL SUBMITTED BY INITIATING DEPT./DIV. Administrative/Purchasing Cheri Arstani, Senior Buyer PAGE 1 OF 3 NO. V. BIDS AND AWARDS DATE J ul 13, 1987 TYPE OF ACTION RESCIND AWARD; AUTHORIZE PIllARD 1 ISSUE: The Board authorized award of a supply contract for sul fur dioxide to Cominco American on June 18, 1987. Cominco American is unable to accept the purchase order. The Board's authorization is required to award to the second lowest responsible bidder. BACKGRWND: At the June 18, 1987 Board Meeti ng, the Board authorized the award (Attachment I) of a purchase order to Cominco American at a per ton price of $215.79 delivered. Purchasing contacted Cominco to place the award on June 22, 1987 and was told that they were in a production strike situation and would notify the District if they would be able to accept the purchase order to supply the sulfur dioxide required by the District. The District received a letter, dated June 28, 1987, from Cominco American (Attach- ment II) stating that "negotiations have resumed" and they were "making every effort possible to maintain" their commitment to the District. However, we were verbally notified on July 8, 1987, that the negotiations had broken off and Cominco would not be able to accept the purchase order. Therefore, the authorization to award needs to be rescinded. The second lowest responsible bidder is Virginia Chemical with a cost of $223.21 per ton. Virginia is the District's current supplier at a cost of $226.60 per ton. RECOMMENDATION: Resci nd the authorizati on to award the sul fur di oxi de purchase order to Cominco American and authorize award of the purchase order to Virginia Chemical at a per ton cost of $223 .21. INITIATING DEPT./DIV. 1302/1.9/85 CCA .. ATTACHMENT I -- CentrJ': (,~ntraCosta SanltaJ .., .dtrict BOARD OF DIRECTORS PAGE- 1 OF 2 POSITION PAPER BOARD MEETING OF June 18, 1987 NO. SUBJECT DATE June 10, 1987 IWTHORIZE ft# AAD TO PURa-tASE SULfUR DIOXIDE LIQUID FROM TYPE OF ACTION COMINCO NERICAN FOR THE PERIOD JULY 1987 THROOGH JUNE 1988 Nfl ARD OF flU Ra-tASE Cheri Arstani, Senior Buyer INITI" TING fEPT.IOIV,t Aamin stratlVe/ Purchasing & Materials Control SUBMITTED BY ~: The District has advertised and received bids (Bid Request T0028C) for sulfur dioxide liquid to be used at the Treatment Plant in the Fiscal Year 1987/1988. BAO<GROOND: The Bid Request was publicly advertised and issued to five companies. There were five responses received as follows: Company Total Delivered Unit Price Per Ton Cominco American Virginia Chemical Stauffer Chemic~l Sierra Chemical Olympic Chemical; $215.79 223 .21 257.55 No bid No bid Analysis by Purchasing staff indicates that the lowest responsible bidder is Cominco American, at a total delivered cost of $215.79 per ton. The Di strict's current supplier is Virginia Chemical, at a cost of $226.60 per ton. On the basis of an annual usage of 661 tons, which includes an anticipated increase in flow and an increase in the chlorine treatment amount, the estimated value of the proposed blanket purchase order for the period July 1987 through June 1988 is $142,638. RECOIENDATION: Authorize award to purchase sul fur dioxide liquid fran Caninco American for the period July 1987 through June 1988 at a per ton cost of $215.79.- INITIATING OEPT.JDIV. 'ENDED FOR 80ARD ACTION PM KF.L JH Cominco American Incorporated/W.818 Riverside Avenue/P.O. Box 3087/Spokane. WA 99220/Tel. (WI 141-6111 /q(J!q ATTACHMENT II .JUl II Py ~ @ 02 /981 PIJ~~ ~/No June 28, 1987 Ms. Cheri Arstani, Senior Buyer Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear Ms. Arstani: As per your request, I hope this letter will clarify our supply position of sulfur dioxide. Effective May 9, 1987, our manufacturing facility at Trail, B.C. failed to reach a labor agreement which instituted the present strike. We had substantial inventories of sulfur dioxide which have now been exhausted and we are forced to buy product from Stauffer Chemicals' plants at Houston, Texas and Baton Rouge, LA, as well as Virigni~ Chemical, Bucks, Alabama. Negotiations have resumed as of this date, and we are hopeful that our position as a major supplier in the Western United States will improve in the near future. We appreciate your concern and understanding in this matter and rest assured we are making every effort possible to maintain our committments, yours included. RUP/k Russell W. Sime, Manager Chem Serv-Cominco American, Inc. RWS:ls . Centr&. Contra Costa Sanltar) District BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF July 16, 1987 NO. SUBJECT DEClARE OCCIDENTAL CHEMICAL'S BID NONRESPONSIVE AND AUTHORIZE AWARD TO PURCHASE CHLORINE LIQUID FROM WESTERN STATES CHEMICAL FOR THE PERIOD JULY 1987 THROUGH JUNE 1988 V. BIDS AND AWARDS 2 DATE J ul Y 13, 1987 TYPE OF ACTION AWARD OF PURCHASE SUBMITTED BY Cheri Arstani, Senior Buyer INITIATING DEPT./DIV. Administrative/ Purchasing & Materials Control ~: The District has advertised and received bids (Bid Request T0018C) for chlorine liquid to be used at the Treatment Plant in the 1987/1988 fiscal year. BAa<GRWND: companies. The Bid Request was publ icly advertised and issued to seven separate There were three responses received as follows: Company Occidental Chemical Western States Chemical Pennwalt Corporation Total Delivered Unit Price Per Ton $171.90 191.08 197 .3 2 Analysis by Purchasing staff (Attachment 1) indicates that the lowest responsible bidder is Western States Chemic~l at a total delivered cost of $191.08 per ton. The apparent low bidder, Occidental Chemical, took major exceptions to the District's terms and conditions by requiring the District to comply with Occidental's standard general terms and conditions, and moreover Occidental appended an addendum further 1 imiting thei r warranty and liability. A brief listing of some of the exceptions are shown on Attach- ment II. District Counsel has reviewed the additional conditions imposed by Occidental Chemical and believes them to be major material variances and unacceptable to the District and, therefore, major bid deviations. For these reasons, Occidental Chemical's bi d shoul d be consi dered non-responsive. The next lowest bi d was from Western States Chemical, with no exceptions taken. Purchasing has informed Occidental Chemical both verbally and in writing that their bid is considered by staff to be non-responsive because of the major material variances that they included in their bid. Furthermore, Occidental was informed that they have a right to a variance hearing, at the Board meeting of July 16, 1987, to show cause as to why the Board shoul d not decl are thei r bi d non-responsi ve. Occi dental has verbally indicated that they will not challenge staff's recommendation to the Board of the major material variances. On the basis of an annual usage of 1,038 tons which includes a projected increase in the flow and an increase in the chlorine treatment amount, the anticipated value of the proposed blanket purchase order for the period July 1987 through June 1988 is $198,342. The current contract price is $155.81 per ton for the chlorine liquid. RECOMMENDATION: Declare Occidental Chemical's bid non-responsive and authorize award to purchase chlorine liquid from Western States Chemical for the period July 1987 through June 1988 at a per ton delivered cost of $191.08. ....... I- Z l.LJ ::E: :c u e:( l- I- e:( (r~ kY V k5 ~ ~I~ .... I~ ~ ,. I \oL. .. ,,. ..-; u ex:> ...... o o I- ~ ~ .It "~ ~Ir- ~ s.lo .... ;,1::: v:~I~ ] :i'-I:>< ~,_II- i'" l~ I~ ex It lE Y: ,~ ,c:l i'- I.... = 2 ~ z ~ 1'- -C 1<1: I~ r-- Ig ~ I~ -.. 'r- 5 'r- r-- I ~ ~ QJ C 'r- s... o r-- .l:: U i ~ ~B.... . It ~ ~ . It 0 g g 0 ~ ~ 0 0 -: r-- Itl U "r- 4It E a QJ iii6 ... o Vl z~ g~ 3~ :J s... .. QJ ~~ QJ 3: , I 11 r '~ ~ g ~~l,~ 1'- II '~I~ ] Is u ~ ~~ I~ 1I1';I1i :2 ,-I'~ ~ V!~'<' ~ t I S-Ir- .....Iv.~ ~ ATTACH~1ENT I ~.. ~!o! Olt ~ .. ~ ~.. ;.,. iY ..... ;)f ~ ~w ~y ef ; ..w 0: z~ ~.. ~ ~ ~.. " ~Il gf ~ ..... .... ~ fY :Jf ~ ..... ~.. ~ l;Y ..f ~ ..... .... ~ fll a: :Jf od ..... 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CJ s... .l:: QJ 0. .~ OJ U U Itl r-- s... "r- en Itl s... >, .~ Vl ~~ s... Itl s... .l::QJ 'u +-> 4- C Itl o 'r- QJ +-> +->' C"r- QJ Vl +-> QJ C CO +-> o .....l Vl QJ >- Vl ~ Vl QJ >- +J QJ QJ .l:: U') Itl +J Itl Cl > +J QJ ~ Itl U') -c 'r- r-- ..0 Itl 'r- C s- 'r- QJ +> -c Itl QJ ::E-C :!:l e:( r-- :c U U') C o 'r- 'V .~ ~ ~ ~ "r- ~-c ""- S .~ .~ >-.= .;... o z o z: Vl C o 'r- ~ QJ U >< I.LJ .-.. ~ :;: ~ .,. - 1 n ..... :> 'r- Ii) C o 0. Vl QJ ex: I t: o Z N M ....... O'l ...... co '0 ...... O'l ...... C o +J. s- QJ 0. QJ U "r- s... 0. +-> 'r- C =' -c QJ s- QJ > 'r- r-- QJ -c r-- Itl +-> o I- AITAaDENT II The major material variances included but not limited to the following limitations imposed by Occidental's general terms and conditions: o Limits Occidental's total liability for any claim to the amount of the purchase price for that portion of product causing the claim. o Allows Occidental to raise prices or change the terms of payment upon giving the District thirty days' notice. o Requires the District to assume all liability and responsibility for the transportation, unloading, storage, and handling of the chlorine and railcar from the time it leaves Occidental's plant until returned to Occidental. o Requires the District to estimate a calendar month's supply of chlorine by the tenth of the preceding month. Further allows that Occidental shall not be obligated to furnish more than the District's estimate for that month. o Limits the entire terms and conditions of the purchase order to those stated in Occidental's general terms and conditions. --_.._.,-_.'---_._-~-----,._--,_._--,-"-_._---_.,'_._---'--~._~----_._----'-_.._----,-------,._--~---,_.,--".-...,----... . Centra. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF J ul 16, 1987 NO. SUBJECT AUTHORIZE f1iIAAD OF A CONTRACT TO TYSON AND SONS, INC. FOR CONSTRUCTION OF DISTRICT PROJECT NO. 4209, STORM DAMAGE REPAIR 3717 HAPPY VALLEY ROAD, LAFAYETTE AND AWARDS 3 J ul 10, 1987 TYPE OF ACTION AUTHORIZE AW ARD SUBMITTED BY Robert A. Simmons Associate En ineer ISSUE: On July 9, 1987, sealed bids for the construction of District Project No. 4209, Storm Damage Repair 3717 Happy Valley Road, Lafayette were received and opened. The Board must award the contract or reject the bids within 60 days of opening the proposals. BACKGROUND: A description of this project is provided in the Capital Improvement Budget on page CS-61. The estimated expenditures on capital storm damage projects for Fiscal Year 1987-88 is $425,000 as shown on page CS-65 of the Capital Improvement Budget. The requested budget for the completion of the construction phase of Project No. 4209 is $160,000. Pl ans and specificati ons for the project were compl eted and the proj ect was advertised on June 24 and 30, 1987. Eleven bids ranging from $120,000 to $189,000 were received on July 9, 1987. A tabulation of the bids is shown in Attachment 1. The Engineering Department conducted a technical and commercial evaluation of the bids and concluded that the lowest responsible bidder is Tyson and Sons, Inc. of El Sobrante, California. The Engineer's estimate for construction is $152,000. A post-bid preconstruction cost estimate is presented in Attachment 2. RECOMMENDATION: Authorize award of contract for construction of District Project No. 4209 to Tyson and Sons, Inc., the lowest responsible bidder. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A ..9/85 RAS BLM DRW RAB INITIA TING DEPT./DIV. MJ M5 kv 1Ji# ()f1J J/J(J Attachment 1 Centra'~ontra Costa Sanif'--ry District SUMMARY DF BIDS PROJECT NO. --..i2..9.~ -STORM DAMAGE REPAIR DATE Jul y 9. 1987 ENGR. EST.~ 152,000.00 LOCATION 3717 HaDPY Vallev Road. Lafavette II: .~ BIDDER (Name, telephone & address) _ID PRICE Tyson & Sons ( ) 223-2008 $~Q2_000. 4303 Santa Rita Road. El Sobrante. CA 94803 - Sarnott Construction ( ) 672-7220 $ 3133 Morgan Territory Road, Clayton, CA 94517 120.073. - Hess Construction ( 707 ) 255-8686 $ 4484 Hess Drive, Vallejo, CA 94590 134,500. - Wildcat Underqround ( ) 388-1046 $ 202 E Blithdale, Mill Valley, CA 94941 138,000.. - Mountain Excavating ( 707 ) 894-3233 $ 111 S. Washington St.. Cloverdale. CA 95425 138,440. -, Carone Brothers ( ) 779-2420 $ Willow Avenue. & HWY 4, Rodeo, CA 139,580. q457? - V & M Backhoe ( ) 432-9624 $ 2121 Piedmont Way, Pittsburg, CA 94565 140,116. - Land Ties, Inc. ( 707 ) 746-1338 $ 862 SO'lthhalilpton [?oad, Benicia, CA 9451n 143.459.37 - R. H. & Company ( ) 933-8068 $ 148 Greenwood Circle, Walnut Creek, CA 94596 154,532. - , .~ - Fanfa, Inc. ( ) 278-8410 $ 2401 Grant Ave., San Lorenzo, CA 94580 188,818. MGM ( ) 685-8812 $ P. O. Box 5757, Concord, CA 94524 189,000. ( ) $ PREPARED BY DATE SHEET NO. OF 10. Attachment 2 POST BID - PRECONSTRUCT/ON EST/MATE OF COSTS FOR DISTRICT SEWERING PROJECT 4209 ITEM DESCRIPTION 1. Construction Contract (As Bid) . 2. @ 15% Estimated Construction Contingencies 3. Estimated Construction Incidentals to Project Completion Survey. , $ Inspection . $ Engineering (in.cl~djng ~on.tr~ct a,dm.in~ ,$ and submittal review) Total Estimated Construction Incidentals 4. As-buil ts 5. Total Estimate Required to Complete Project 6. Pre Bid Expenditures Survey, Engineering, Printing, Advertising Special Services Right-of-Way Acquisition. 7. Total Preconstruction Incidentals (as of 7 /10/87 ). . $ 8. Total Estimated Project Cost (Items 5 & 7) 9. Funds Previously Authorized Total Additional Funds Required to Complete Project. (Item 8 minus Item 9) ITEM AMOUNT 1,500 18.000 4,000 . $ 23,500 . $ 48.000 . $ . $ TOTAL . $ 120,000 .$ 18,000 138,000 $ 23,500 ,$ 500 . $ 162,000 $ 48,000 . $ 210,000 . $ 50,000 . $ 160,000 %CONST. CONTRACT 100 17.0 0.4 117.4 34.8 152.2 2505-8/78 . i Centrb... Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF J ul NO. 16, 1987 VI. CONSENT CALENDAR 2 DATE J ul 8, 1987 TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUBJECT EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH C. P. BROWN, ET UX, JOB 1551, PARCEL 44, PLEASANT HILL AREA SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT./DIV. Engineering Department/ Construction Division ISSUE: The property owners have requested the District to permit the corner of their house to encroach into a District sewer easement. BACKGROUND: The existing house was constructed in 1973 and District survey crews have since determined that the house encroaches 0.78 feet into the sewer easement. District staff became aware of this condition when the owner requested building pl an approval for a house addition. As a condition for pl an approval, District staff is requiring a real property agreement to protect the District's easement rights. Staff has determined that the encroachment does not interfere with the present operation and ordinary maintenance of the sewer system. If the location of the house ever interferes with the operation or maintenance of the sewer, the property owner is responsible for extra costs the District may incur, including costs to relocate the sewer main. RECO~ENDATION : P. Brown, et ux, of the District recorded. Approve the Agreement Relating to Real Property with Christopher Job 1551, authorize the President of the Board and the Secretary to execute sai d Agreement and authorize the Agreement to be REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A.9/85 D H JSM RAB ./h= ROGER J. DOLAN ~ ~ INITIATING DEPT./DIV. AI& ~ , ~ 0\ ~ ~ ~ o "- \J ~ ~. bJeRfJAcH/v1 E"lr ~I I ~i ! ~, I , i 4.: '" I '~ t I \ I ~ t I '" ~ I ,~i Iii "1 ~ I I ./" I ~I I , I I ! , ~t ~ I ~ . JJj ~ ~ REAL PROPER JOB 1551T pY AGREEMENT arcel 44 PLEASANT HILL AREA . Centra. Contra Costa Sanltar) District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF NO. VI. CONSENT CALENDAR 3 SUBJECT AUTHORIZE THE EXECUTION OF A GRANT OF EASEMENT TO PACIFIC GAS AND ELECTRIC COMPANY ACROSS THE BATES AVENUE PUMP STATION PROPERTY, JOB 1379, PARCEL 7, CONCORD AREA DATE APPROVE GRANT OF EASEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT./DIV. Engineering Department/ ISSUE: Pacific Gas and Electric (P.G.&E.) has requested the District to grant an easement across a portion of this District's Bates Avenue Pump Station property. BACKGROUND: P.G.&E. is in the process of undergrounding their electrical distribution facilities on Bates Avenue. In order for their work to proceed, the District must grant an easement for underground conduits, cables, and aboveground associated facilities to P.G.&E. with the necessary rights for P.G.&E. to maintain its facil ities. RECOMMENDATION: Approve Grant of Easement to P.G.&E., Job 1379, Parcel 7, authorize President of the District Board of Directors and the Secretary of the District to execute said document and authorize its recording by P.G.&E. REVIEWED AND RECOMMENDED FOR BOARD ACTION g/ 1302A..9/85 DH JSM RAB INITIATING DEPT./DIV. ~ ~ , .. ~ ~ ~\n \'C')~ o ~ ~ I ---+- I I J I -1-- + I - I -- I I I I --+---- ~,;:, I --,,'" 4i ~ ~ ~ ~~ '-l~ ~~ \ ~~ \_ P.6.'~' t.)~ \~ *H%t~~~~ _ .... AI 79.,(J'O()~&. :? \0 WAr~~L.ltJ~ GASE.MEtJr (6442 '" ~ 75 IV 19"30'00"& II' Road widen in.J c.c. C. (6'501 Op.. -- 0. /? tJZ~) 8A T [ 5 AVE. JOB GRA~6 ~~&~ASEMENT 1379, PARCEL ~CONCORD . CE!ntrai. ~ontra Costa Sanitar) .listrict BOARD OF DIRECTORS POSITION PAGE 1 OF 2 PAPER BOARD MEETING OF Jul Y 16, 1987 NO. VI. DATE CONSENT CALENDAR 4 SUBJECT AUTHORIZATION FOR P.A. 87-24 (PLEASANT HILL) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT Dennis Hall, Associate Engineer Owner Address Parcel No. & Acreage SUBMITTED BY Parcel No. Area P.A. 87-24 Pleasant Hi 11 (47A6) July 7, 1987 TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING INITIATING DEPT./DIV. Engineering Department/ Construction Division Remarks Lead Agency Sky Ranch Investors 3333 Vincent Rd., Ste 209 Pleasant Hill CA 94523 152-092-012 (0.42 Ac.) 152-092-011 (0.52 Ac.) 152-092-019 (4.70 Ac.) Proposed Subdivision 6952, having 13 single family lots. The tentative map and a Negative Declaration have been approved by the city of Pl easant Hi 11 . City of Pl easant Hill RECOMMENDATION: Authorize P.A. 87-24 to be included in a future formal annexation. 13021' .9'85 DH REVIEWED AND RECOMMENDED FOR BOARD ACTION ROGER J. DOLAN RAB JSM COLLEGE PARK ~ .19 AC I I I C'\I! C 35 3. 31 I -.--~ SrltANDWOOD ICHDtH. PLEASANT HILL PAR~: . R[CREATION DISTRICT 16 Sf. AC 128A . .. .: 51 > c ~ 5 u .IlI80RY I JUNCTION 10 V 10 PROPOSED ANNEXATION RA.87-N ---r 40 . CentrD. Contra Costa Sanitar ~ District BOARD OF DIRECTORS P.l'GE 1 OF 3 POSITION PAPER BOARD MEETING OF J ul 16, 1987 NO. VI. CONSENT CALENDAR 5 SUBJECT ADOPT REQUIRED RESOLUTIONS TO AUTHORIZE THE ISSUANCE AND SALE OF BONDS FOR LOCAL IMPROVEMENT DISTRICT NO. 56, LA CASA VIA AND BRODIA WAY, WALNUT CREEK AREA DATE Jul 7, 1987 TYPE OF ACTION ADOPT RESOLUTIONS SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT./DIV. Engineering Department Construction Division ISSUE: The Board of Di rectors must adopt three resol utions in order to proceed with the issuance and sale of Local Improvement District (LID) No. 56 bonds. BACK~ROUND: On May 19, 1987 the Board of Directors established assessments for all property owners within the LID 56 boundaries. Once assessments are established, state law provides for a 30-day cash payment period during which property owners who wish to pay their assessments in lump sum can do so. Alternatively, owners can pay on a yearly basis over the life of the bonds. Said cash payments reduce the amount of the bond issue requi red to be sol d to the public to fund the LID's expenditures. The 30-day period expi red on June 18, 1987 and assessments remaining unpaid have been determined and are shown on Attachment 1. It is now appropriate for the Board to adopt the following resolutions: 1. Resolution determining assessments remaining unpaid. 2. Resolution authorizing issuance of bonds. 3. Resolution ordering sale of bonds. Bond Counsel will make arrangement for sale of the bonds after the resolutions are adopted. Birr, Wilson & Company has been selected by the District to underwrite the bond issue. RECOMMENDATION: Adopt resolutions for the following actions: 1. Determination of assessments remaining unpaid. 2. Authorize issuance of bonds. 3. Order sale of bonds. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A..9/8S ~4" DH f/4 JSM RAB INITIATING DEPT./DIV. " ATTAOtJENT NO. 1 UNPAID ASSESSMENTS *ASSESSMENT NUMBER ASSESSMENT AMOUNT PARCEL DESCRIPTION 2 3 4 5 $ 18,620.69 9,310.34 9,310.34 18,620.69 140-210-002 140-200-005 140-200-003 140-210-017 7 8 9 10 18,620.69 9,310.34 9,310.34 18,620.69 140-170-003 140-170-006 140-170-007 140-170-008 11 12 13 14 15 9,310.34 9,310.34 9,310.34 9,310.35 9,310.35 140-170-005 140-170-004 140-180-015 140-180-014 140-180-012 16 17 18 19 20 21 22 9,310.35 9,310.35 9,310.35 9,310.35 9,310.35 140-180-017 140-180-016 140-180-003 140-180-002 140-180-009 9,310.35 .2.7,931.03 $242,068.97 140-180-008 140-190-001 Bond Issue Amount $242,068.97 *Assessments for Assessment Nos. 1 and 6 were paid during the cash payment period. II J..ID 56 r--',' u. \. : \ ~ \ ..~.... ([) PROPOSED LOCAL IMPROVEMENT DISTRICT NO. 56 LA CASA VIA - BRODIA WAY WALNUT CREEK AREA . CentrA. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 22 POSITION PAPER BOARD MEETING OF July 16, 1987 NO. VIr. ENGINEERING 1 SUBJECT ESTABLISH A PUBLIC HEARING DATE ON POLICY REVISIONS TO THE DISTRICT WASTE HAULER PERMIT AND ADMINISTRATION PROGRAM DATE J u 1 y 13, 1987 TYPE OF ACTION Set Public Hearing Date SUBMITTED BY Barton L. Brandenburg Associate Engineer IfilTIATlNG DEPT./D1'b engineering epartment/ Planning Division ISSUE: Several policy modificati ons to the current waste haul er permit and administration program are recommended. The policy modifications involve geographic limits for acceptance of trucked-in waste and impl ementi ng waste hauler vehicle insurance and bonding requirements. Because of the impact to the waste haulers with District permits, a public hearing is recommended before Board consideration and adoption. BACKGROUND: The District currently accepts trucked-in waste for treatment at the Wastewater Treatment Plant from septage and other waste haulers. It is extremely important that this trucked-in waste be non-hazardous to protect the District employees and facil ities, to protect the receiving waters, and for the District to remain in compliance with Federal and State regulations. In addition, septage and other trucked-in waste tends to be highly odorous and difficult to process. Consequently, staff proposes a series of policy and procedural modifications to improve the current District waste hauler permitting and administration program. The number of treatment facil ities in the Bay Area and statewide which accept trucked-in waste is declining, especially for waste received from sources outside the service area of the agency or city. This has meant an increasing volume of waste di scharged to the facil iti es which are still accepti ng trucked-in waste. There has been more than a five-fold increase in the trucked waste volume at the District in the last two years (60,000 gallons in January 1985 to 300,000 gallons in January 1987). Although Pioneer Liquid Transport (recent Board action revoked thei r permit) represented some of the recent increase, many other haul ers still bri ng in waste from outsi de the county and it is expected that new haul ers will continue to seek out the District as a place to dispose of their liquid waste. The current waste hauler administrative program consists of the following elements: o An annual permit. o A Waste Hauler Receipt Form which is completed before a truck enters the plant and which describes the waste source and volume. o A periodic spot checking and chemical analysis program. INITIATING DEPT.lDIV. ~/'6 REVIEWED AND RECOMMENDED FOR BOARD ACTION 130211..9/85 SUBJECT POSITION PAPER ESTABLISH A PUBLIC HEARING DATE ON POLICY REVISIONS TO ll-IE DISTRICT WASTE HAULER PERMIT ,AND AlJ4INISTRATION PROGRAM PAGE 2 OF 22 DATE July 13, 1987 o Rates and charges, revised yearly, which set the cost of program administration and treatment of trucked-in waste. In order to protect the District from receiving hazardous waste and to minimize the volume of trucked-in waste which the District must process, staff recommends a program to improve the District's current procedures. For Board consi derati on, staff presents Attachment I with recommendati ons for policy revisions to the current waste hauler program. Staff recommendations for policy and administrative changes are summarized as follows: o Limit acceptance of residential septic tank and portable toilet waste to Contra Costa County. The County Health Services Department has asked the District to continue this service. o Limit acceptance of restaurant grease interceptor waste to the District's sphere of influence, including the City of Concord. This waste is a source of odor, it is difficult to handle, and restaurants located outside the District's service area are difficult to verify. o Limit acceptance of other non-domestic waste to Contra Costa County. This would minimize staff time devoted to verification and still provide a service for businesses not having sewer service. o Require a $500,000 combined single limit vehicle insurance coverage and a $1,000 cash bond. In addition, for Board information, admi ni strative procedures which staff procedures are summarized as follows: Attachment is currently II descri bes impl ementi ng. rev i sed These o Issue waste hauler permit, manifest, receipt, and special discharge forms (See Attachment V). o Change the method of waste volume determination. o Increase sampling, testing and source identification. o Establish procedures for waste load rejection. Attachment III summarizes the findings from a waste hauler survey conducted last year. This survey, along with codes and regulations received from other agencies, helped define some of the recommendations presented in Attachment I and administrative changes shown in Attachment II. --------- 1302B- 9/85 SUBJECT POSITION PAPER ESTABLISH A PUBLIC HEARING DATE ON POLICY REVISIONS TO lHE DISTRICT WASTE HAULER PERMIT AND ADMINISTRATION PROGRAM PAGE 3 OF 22 DATE J u 1 y 13, 1987 Attachment IV summarizes a meeting with waste haulers. The purpose of this meeting was to receive comments from the waste haulers while program changes were being developed. Staff response to their comments is also presented. Each waste hauler with a District permit has received the staff recommendations contained in this position paper. Comments received prior to the Publ ic Hearing will be transmitted to the Board. RECOMMENDATION: Establ ish August 6, 1987 as the date for a Publ ic Hearing to consider the following pol icy modifications to the District Waste Hauler Permit and Administration Program. 1. Geographic limits for acceptance of trucked-in waste. 2. Implementation of vehicle insurance and bonding requirements. -.------. 13028-9/85 4 of 22 ATTACHMENT I RECOMMENDED POLICY REVISIONS TO THE CURRENT WASTE HAULER PROGRAM 5 of 22 ATTACHMENT I RECOMMENDED POLICY REVISIONS TO THE aJRRENT WASTE HAULER PROGRAM 1. GEOGRAPHIC LIMITS The District has historically received trucked waste without limiting the source from a specific geographical area or political jurisdiction. Because a decl i ni ng number of trea"bnent faciliti es still accept trucked waste, especi ally restaurant grease interceptor waste (see Summary of Waste Hauler Survey - Attachment III), the District has been receiving an i ncreasi ng amount of waste from sources outsi de of the County. Between January 1986 and April 1987 the District received 537 truck loads (21 percent of the total) from sources reported to be outsi de the county. Requests have been received for di scharge of waste materi al from waste haulers who have had loads from sources as far away as Merced and Fresno. Although these loads were not discharged to the District, the District has received substantial quantities of trucked waste from Santa Clara, Alameda, and Solano Counties as well as from eastern and western portions of Contra Costa County. Staff believes a specific policy on whether or not to accept waste from a specific geographic area is needed at this time. Staff recommends that the Board adopt the following policy, limiting acceptance of trucked waste to the following areas: Domestic Waste (Residential Septic Tanks and Portable Toilets) Contra Costa County Restaurant Grease Interceptor Waste District's Sphere of Influence, including City of Concord Other Non-Domestic Waste which are non-hazardous Contra Costa County Domest1 c. Waste Receiving resi denti al septic tank and portabl e toil et waste even though it may be from outside the District's sphere of influence or the City of Concord, offers a service which the County Health Services Depar"bnent has asked the District to continue. This waste would not require advance inspection at the source, but would be manifested and spot-checked through source verification and sampling. Restaurant.. Grease.. Interceptor . Waste The District has been receiving grease interceptor waste from a variety of commercial activities such as bakeries and restaurants. Waste haulers have been commonly call ing sources with oily waste a grease interceptor ._._-_..~_ "_~"'~'_'~".h.____,...~,_"__._._,.__.__"._..,__"..__.."U_._."....~"_'~.___~____~.___.~..."___~..,._~_,_____.. _.,"~..._._..+...~.~._ 6 of 22 waste. These interceptors or tanks are required by local sanitary agenci es to prevent excessive grease from enteri ng thei r sewer systems. Because cities and agencies such as San Jose, East Bay Municipal Utility District, Richmond and Delta Diablo and many others do not accept trucked grease interceptor waste, much of the waste which was generated in other service areas has been coming to the District. This waste is a source of odor, it is difficult to convey through the treatment system, and it is from sources which are difficult to verify due to their distance from the District service area. Staff believes there is no compelling reason to continue accepting this waste from outside the District's sphere of i nfl uence, i ncl udi ng the City of Concord. However, the serv ice shoul d conti nue to be offered for Di stri ct and Concord customers due to the strict requirements for grease interceptors and the staff famil iarity with these sources. District restaurants would be inspected periodically through the restaurant inspection program. In addition, the waste would be manifested and spot-checked through source verification and sampling. Other Non-.DomestJcHWaste Receipt of other non-domestic waste has not been restricted geographically. These wastes can be from a variety of sources such as holding tank sludge from commercial activities and slightly contaminated groundwater from 1 eaki ng underground tanks. The Di stri ct must be very cautious with acceptance of this waste to ensure that it meets discharge standards. A Special Discharge Permit would be issued prior to acceptance of the waste. Staff would conduct an on-site inspection and requi re appropri ate analyses of the waste. The Di strict's cost rel ated to these activities woul d be charged to the permittee through a Special Discharge Permit Fee. Staff does not receive many requests for discharge of th i s waste and bel ieves 1 imiting the source to the County woul d sufficiently minimize staff time devoted to this activity and also provide a service to commerci al busi nesses which may not have sewer service. 2. INSURANCE AND BONDING REQUIREMENTS District staff recommends that each waste haul ing company permitted by the District be required to maintain vehicle insurance coverage which would insure the hauler and the District and its employees against claims of personal injury and property damage. Recommended insurance would be $500,000 combined single limit coverage. This coverage is somewhat higher than currently required for sewer contractors. Staff also recommends that a cash bond of $1,000 be maintained in full force by each waste hauling company. The bond would not be the exclusive remedy available to the District. However, the full bond would be surrendered to the District if the following actions by the waste hauler occur: o Providing false information on any permit or manifest form. o Discharging a non-domestic waste which does not comply with the District's Source Control Ordinance, including the provisions of local limits, and general and specific prohibitions. 7 of 22 o Disposing of waste in an unlawful manner within the service area. o Delinquency in paying for charges and fees. o Otherwise failing to comply with the provision of the District Code. Following Board approval of staff recommendations an ordinance revision will be drafted to implement the program. This ordinance would include administrative procedures and enforcement actions and would also reference the Source Control Ordinance provisions. It is anticipated that this ordinance would be drafted by Fall 1987. 3 . FEES The fee structure and charges will be reviewed this summer in advance of the setting of rates and charges. It is anticipated that fees wlll increase because of the increased level of monitoring, laboratory testing, and administration. Also a Special Discharge Permit Fee will be requested prior to setting the rates and charges. ATTACHMENT II ADMINISTRATIVE REVISIONS TO THE DISTRICT WASTE HAULER PROGRAM BEING IMPLEMENTED BY STAFF 8 of 22 9 of 22 ATTACHMENT II A~INISTRATIVE REVISIONS TO l'HE DISTRICT WASTE HAULER PROGRAM BEING IMPLEMENTED BY STAFF 1. FORMS (See Attachment V) New waste hauler manifest forms have been drafted which fully describe the waste source while requiring the waste hauler to declare under penalty of perjury the accuracy of the information supplied. New Waste Haul er Recei pt forms have al so been prepared which wll 1 be compl eted by District personnel and will standardize acceptance procedures. New Speci al Di scharge Permits for wastes from non-domesti c sources have also been drafted. Non-domestic waste will receive special attention in advance of being delivered to the plant. Staff will inspect each facil ity where the waste is produced and requi re analyses to ensure compliance with source control limits. The cost of this effort will be pai d by the user. Al so, new waste haul er annual permit forms are bei ng developed which will be more comprehensive than the current permit forms. 2. TUE OF ENTRY The time of entry to the plant will be from 7:30 a.m. to 3:00 p.m. Monday through Friday so that plant personnel are available to ensure proper completion of forms and testing of the waste load. Current practice does not limit time of entry unless the load is over 2,000 gal. These loads must be received during the laboratory work hours noted above. 3. VOLUME The full tank capacity must be clearly marked on the truck. For billing purposes the full volume less 20 percent will be used. Using a partial tank vol ume for bil 1 ing purposes addresses waste haul erst concern that many loads are partially full and because of bottom sediment, not all of the load is discharged. Other methods of volume determination were consi dered such as a site gl ass which woul d show tank water level and weight scales but the above described method was determined to be the easiest to implement and would impact waste haulers the least. 4. SAMPL ING AND TESTING One day each month every waste hauler truck entering the treatment plant will have its waste sampled and tested for pollutants, such as BOD, TSS, pH, oil and grease, heavy metal s, and toxi city as measured by the Soda 300 test. In addition, one of these samples will be analyzed for all organic priority pollutants. Also, every day, toxicity, pH and visual tests will be run on each truck load from a non-domestic source along with trucks fran domestic sources where the truck capacity is 2,000 gallons or more. 10 of 22 5. WASTE LOAD REJECTION If a waste hauler brings in a load which is rejected by the District, the hauler must identify the ultimate disposal location before the waste hauling company will be allowed to bring any other trucks to the District. 11 of 22 ATTACHMENT II I WASTE HAULER SURVEY - SUMMARY OF FINDINGS a:: ILl ~ c!en en ILl ~.~ ~O ,...~';ij ;:: ;:: . 10 OlIO 10 or-....... C) CD r-' ~1Il +,... 10 COO 100 ~ .0 III 010 ~'.~. 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This meeting was requested so that the District coul d obtain the haulers' perspective during the development of program changes. The following comments were offered by the waste haulers during the meeting last fall: 1. Mr. Bristol (Roto Rooter) believed that he should be able to sign an affidavit which states all waste sources are septage. This would mean a manifest form would not be needed. Staff believes the manifest is the best way to ensure that the source is described accurately. It will also provide the necessary information for verification. 2. Obtaining a signature on the manifest would be impossible in some cases because responsi bl e persons in restaurants and homeowners are not available. Mr. Bausfield <Diablo Sanitation) mentioned that stating addresses and obtaining signatures would be impossible for the portable toilet businesses. Staff agrees that it woul d be impractical to obtain signatures for portable toilet waste. Also, occasionally it would be impractical to obtain signatures for residential home septic tank waste. Signatures will not be required for these wastes, but the name of the responsible person shall be indicated. For restaurants and special discharges, signatures can and should be obtained. 3. Mr. Bausfiel d stated that the County Heal th Department does not allow septage to be stored. His business (portable toilet cleaning) requires weekend cleaning and a place to dump. Mr. Bristol also stated that he has to clean septic tanks on weekends and would not have a place to dump. Staff recognizes it may require rescheduling by the waste hauler or discharging the waste at another facility, but it would not be practical for the District to provide the staff on weekends to check the few loads which may be received. The County Health Service Department does not prevent storage of waste as long as the storage vessel does not leak. 4. Mr. Bausfield mentioned he favors a higher yearly permit fee to cover administrative costs instead of higher cost per gallon. Staff will consider this in the next fee adjustment. 5. A long discussion ensued on the disadvantages of several options to verify vol ume. 17 of 22 Site glass - Needs frequent cleaning and also many different tank dimensi ons. Depth gauge- Requires top access which is~difficult with a-vacuum tank truck. Seal es - Contents under pressure and need to be certified. Takes time. Full Truck - Many loads are parti ally fill ed. Both haul ers requested a simpl e procedure. They suggested the District require all trucks to have thei r full tank capacity identified on the trucks and then use 75 or 80 percent of the full tank vol ume. Using a partial tank volume for billing would address the concern that many loads are partially full and because of bottom sediment, not all of the load is discharged. Staff agrees and is implementing this procedure. ATTACHMENT V REVISED WASTE"HAULER FORMS ,. 18 of 22 19 of 22 N<! 0001 CENTRAL CONTRA COSTA SANITARY DISTRICT WASTE HAULER MANIFEST FORM TO BE COMPLETED BY WASTE HAULER BEFORE ENTRY TO CCCSD TREATMENT PLANT PLEASE PRINT. INCOMPLETE OR IllEGIBLE FORMS Will NOT BE ACCEPTED. Waste Hauling Company Name: Address: Arrival Date: Time: A.M. P.M. Complete name, address, type, and quantity of waste source(s) below. A signature shall be obtained from a representative from each source, verifying the type and quantity stated. If more than four sources In the waste load; attach additional forms. Random verification will be made by CCCSD. 1. Name: Address: Quantity: 3. Name: Address: Phone No.: ( gal. Type: Signature: A.M. P.M. Date: 4. Name: Address: Phone No.: ( gal. Type: Signature: A.M. P.M. Date: Phone No. : ( Type: Signature: Date: Quantity: Quantity: gal. Time: Time: A.M. P.M. 2. Name: Address: ... Phone No.: ( Type: Signature: Date: Quantity: gal. Time: Time: A.M. P.M. Allowable Waste Type: Place applicable number in space provided above. 1. Residential Septic Tank. 3. Restaurant Grease Interceptor 2. Portable Toilet · 4. Special Discharge .. · Signatures will not be required, but location and responsible person shall be indicated. ** An approved Special Discharge Permit must be shown before entry to pla'nt is allowed. I, the below named waste hauler, declare under penalty of perjury, that to the best of my knowledge I have accurately described the type, quantity, and source of all wastes which I now request to dispose of at the eeeSD Treatment Plant. I further declare, under penalty of perjury, that I was personally informed by the owner, owner's agent, or occupants of the property where this waste was received or have personal knowledge, that this waste contains only domestic septage or grease, or in the case of a special discharge is not hazardous and meets the requiremer.t~ of the eeeSD Pretreatment/Source Control Ordinance. I also declare, under penalty of perjury, that the truck (s) used to transport this waste was free of all materials characterized by law as a hazardous waste or substance at the time of said use. I am aware of the conditions and requirements of the Waste Hauler Permit. Further, I understand that failure to accurately describe the above information or failure to comply with my Waste Hauler Permit and/or any applicable eeeSD regulation, may result in the immediate suspension of my Waste Hauler Permit and/or other penalties as may be allowed by law. Signed: WASTE HAUlER WHITE: ACCOUNTING - ACCEPTED lOAD WHITE GATE G'-"'RD - REJECTED lOAD YEllOW: SOURCE CONTROL PINK- WASTE HAUlER 2711-6187 20 of 22 CEI" .-RAL CONTRA COSTA SANITARY ulSTRICT WASTE HAULER RECEIPT FORM TO BE COMPLETED BY GATE GUARD: ATTACH THIS FORM TO COMPlETED WASTE HAULER MANIFEST FORM Waste Hauler Manifest Form Number: Arrival Date: Time: Vehicle License Number: Posted Truck Volume: CCCSD Sticker No.: gal. Approved For Plant Entry: GATE GUARD INITIALS TO BE COMPLETED BY PRIMARY OPERATOR: Laboratory Sample Number: Remarks: TO BE COMPLETED BY LABORATORY ANAL YST: pH Soda 300 Toxicity Visual Observation(s) or Other Test(s) (Specify): units Approved For Discharge: 0 Yes O *' No ANALYST INITIALS. ANALYST INITIALS Person Notified: Time Of Notification: A.M. P.M. Reason(s) For Rejection: "Notify Source Control, Stamp Forms "Rejected". TO BE COMPLETED BY WASTE HAULER: COMPLETE ONLY IF LOAD IS REJECTED BY cceSD AS NOTED ABOVE. THIS FORM MUST BE COMPlETED AND RElURNED TO CCCSD BEFORE ANY TRUCKS FROM THE WASTE HAULING COMPANY ARE ALLOWED ENTRY. Location of ultimate disposal of rejected load: Facility Name: Add ress: Contact Person: Phone No.: ( TO BE COMPLETED BY BILLING CLERK: Billing: : $ + $ per gal. x 0.80 x : $ POSTED TRUCK VOL. WHITE: ACCOUNTING - ACCEPTED LOAO WHITE: GATE GUARD - REJECTED LOAD YELLOW: SOURCE CONTROL PINK: WASTE HAULER 2712-6'87 21 of 22 . . . CE. RAL CONTRA COSTA SANITAR\ .STRICT SPECIAL DISCHARGE PERMIT This permit is issued by the Central Contra Costa Sanitary District and gives special approval to the responsible party indicated below to discharge the below listed waste(s) to the District's facilities on a one-time basis or for a specified period of time. The Permittee must reapply for a new special discharge permit for any subsequent discharges. TO BE COMPLETED BY PERMITTEE AND APPROVED BY CCCSD PRIOR TO DISCHARGE: PLEASE PRINT Discharge Source: Name: Site Address: City: Mailing Address: City: State: Zip Code: State: Zip Code: Responsible Party: Name: Address: City: State: Zip Code: Phone No. ( Proposed Discharge: Type of waste: Discharge Location: Discharge Date: Quantity to be Discharged: ' gal. Duration of Discharge: TO BE COMPLETED BY CCCSD AND ACKNOWLEDGED BY RESPONSIBLE PARTY: Permit Fee: Sewer Service Charge: Total: Date Analysis Recieved: . Analysis Accepted: 0 Yes Flow Meter Required: 0 Yes Pretreatment or other Requirements: o No o No Maximum Rate of Flow: Authorized Discharge Period: gpm Approved By: CCCSD PLANNING DIVISION MANAGER I, the responsible party indicated above, declare under penalty of perjury, that to the best of my knowledge I have accurately described the type, quantity, and source of all wastes which I now request to discharge to CCCSD. I further declare, under penalty of perjury, that I have personal knowledge or have had a qualified professional undertake such investigations as required to determine that this waste is not hazardous and meets the requirements of the CCCSD Pretreatment/Source Control . Ordinance. I am aware of the conditions and requirements of CCCSD Pretreatment/Source Control Ordinance and other requirements stated in this Special Discharge Permit. Further, I understand that failure to accurately describe the above information or failure to comply with the permit and/or any applicable CCCSD regulation, may result in the immediate suspension of this Special Discharge Permit and/or other penalties as may be allowed by law. Acknowledged By: RESPONSIBLE PARTY WHITE: SOURCE CONTROL YELLOW PERMIT COUNTER PINK: PERMITTEE 2710-6/87 --_._-----~-~.._--,--------._--_.,,'-~.._._.-._-_._._-".-~ . - ~,. ---"".--~,---_.._.~.-.._._~._~----......__..- .._.._-'_._---~--~-----_..._- 22 of 22 CENlRAL CONTRA roSTA SANITARY DISlRICT WASTE HAULER PERMIT This permtt is issued by the Central Contra Co_sta Sanitary District and gives approval to the Waste Hauling Compani indicated below to discharge residential septic tank, restaurant grease interceptor, and/or portable toilet waste to the District's facilities for a period of one year from the date the permit is issued. Discharge of any other waste to the District's facilities shall require a special discharge permit. The permittee must reapply annually to renew this permit. TO BE COMPLmD BY Ot'INER: Please print or type WASTE HAULER COMPANY NAME: Ot'INER: BUSINESS ADDRESS: CITY: ZIP CODE: MAILING ADDRESS: CONTACT PERSON (If different from above) CITY: PHONE: ZIP CODE: MAILING ADDRESS: CITY: ZIP CODE: CONTRA COSTA COUNTY PUBLIC HEAlTH LICENSE NO.: (Attach copy of Current License) NOTE: PERMIT WILL NOT BE ISSUED WITHOUT A COpy OF THE aJRRENT LICENSE. PlEASE LIST THE BUSINESS NAME( S) OF WASTE HAULING COMPANIES YOU HAVE Qo/NED OR BEEN OTHERWISE ASSOCIATED WITH IN THE LAST TEN YEARS. .". ... IN THE LAST TEN YEARS HAVE YOU EVER Ot'INED OR BEEN OTHERWISE ASSOCIATED WITH A WASTE HJlJ.JLING COMPANY WHICH HAS BEEN FINED OR HAD ITS WASTE HAULER PERMIT SUSPENDED OR REVOKED OR HAD ANY OTHER CIVIL OR CRIMINAl ACTION TAKEN BY ANY FEDERAL, STATE, COUNTY, OR LOCAL GOVERNMENT OR AGENCY? [ ] YES [ ] NO IF YES, PlEASE EXPLAIN: LIST LICENSE NUMBERS OF VEHIClES WHICH WILL BE USING CCCSD FACILITIES: I decl are under penalty of perjury that to the best of my knowledge I have accurately described the above information. I have received a copy of the CCCSD Pretreatment/Source Control Ordinance and understood its provisions. Further, I have communicated the CCCSD requirements for discharge of waste to the drivers and other appropriate employees of my company. I understand that failure to accurately describe the above information or failure to comply with any applicable CCCSD regulation may result in the immediate suspension of my Waste Hauler Permit and/or other penalties as may be allowed by law. SIGNED: DATE: Ot'INER TO BE COMPlmD BY CCCSD: DATE PERMIT ISSUED: PERMIT FEE: DATE PERMIT EXPIRES: PERMIT NO.: APPROVED BY: CCCSD Planning Division Manager