HomeMy WebLinkAboutAGENDA BACKUP 01-22-87
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Centra. ~ontra Costa Sanitar~ ~istrict
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION PAPER BOARD MEEJ'~~S~ry 22~ 1987
SUBJECT
NO.
IV. BIDS AND AWARDS 1
D~TE
January 15~ 1987
AUTHORIZE AWARD OF CONTRACT FOR REMODELING OF THE
WALNUT CREEK OFFICE FACILITY (DP 20047) AND AUTHORIZE
EXPENDITURE FROM THE SEWER CONSTRUCTION FUt-D
TYPE OF ACTION
AUTHORIZE AW ARD
AUTHORIZE FUNDS
s~r~.o 'lYaverty
Purchasing & Materials Officer
INITIATING DEPT./DIV.
Administrative/Purchasing
ISSUE: On December 30~ 1986~ sealed bids for District Project 20047~ remodeling of
~pper portion of the Walnut Creek facility~ were received and opened. The Board
of Directors must award the contract or reject the bids within forty-five days of
the public opening.
BACKGROUND: During January 1983~ the District's general offices were relocated from
the Walnut Creek facility to Martinez. At that time~ it was decided to remodel the
lower portion of the facility for use by the Collection System Operations Department
(CSO) and eventually lease the upper portion of the facil ity. The lower portion
remodeling was completed~ and CSO occupied it in February 1985.
In October 1984, the Board authorized the leasing of the upper portion of the Walnut
Creek facility. Due to the soft commercial rental market in the Walnut Creek area,
a tenant was not found for nearly two years. At the October 16, 1986 Board meeting,
the Board authorized staff to execute a lease with the American Cancer Society for
leasing of the upper portion of the facil ity. At that meeting, $23,000 was
authorized for architectural design work by Perry Haviland Associates and
HVAC/electrical work by Lars Fagerstrom Consulting Engineers, Inc. The two firms
were to prepare plans and technical specifications for the remodeling work necessary
to accommodate the tenant improvements and required District work on the
HVAC/electrical systems.
Upon completion of the plans and technical specifications by Haviland and
Fagerstrom, the Notice to Contractors inviting bids was published on December 16 and
21, 1986. Sealed bids were publicly opened on December 30, 1986. The tabulation of
all bids received appears on Attachment I. The lowest responsible bidder is Malpass
Constructi on Company of Pl easant Hill, Cal iforni a, which bi d a 1 ump sum amount of
$218~500.
This project will include $20,000 for personnel stairs and security fencing in the
north parking area, and installation of one new air chiller. This work was
originally identified in the lower portion (CSO) remodeling work project and $21,057
of these funds still remain in this project for completion of this work. The work
was not included in the lower portion remodeling project plans and specifications
because of the possibility of having to rework this new construction due to future
tenant requested improvements. This work was included in the Bid Request and will
be part of this contract award.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
SUBJECT
AUTHORIZE AWARD OF CONTRACT FOR REMODELING OF THE
WAlNUT CREEK OFFICE FACILITY (DP 20047) AND AUTHORIZE
EXPENDITURE FROM THE SEWER CONSTRUCTION FUND
POSITION
PAPER
PAGE? OF
DATE
A
.1;0 n 1I::Ii rv 1". 1 QA7
The post design estimate of the work was $156,000 which is $62,500 less than the
actual bid price of $218,500. Staff initiated a discussion with the District's
architect and the potential contractor to determine in which areas of the scope of
work the major cost differences could be found. One area ($28,000 difference) is
the electrical work needed to change the 400 amp to a 600 amp service. The service
work requires replacing of all wiring fran the transformer located on the street,
installing new service conduits, and installing a new service entrance panel in the
mechanical roan. Contractor stated that there are trenching problems, installation
probl ems associ ated with the mechani ca 1 room and, because hi s el ectrical subcon-
tractor's work is a major portion of the total job, he would have a full time
supervisor on hand to monitor their work. Another cost area ($17,000 difference) is
the work requi red to remove the enti re hall way and two roan cei 1 i ngs to allow for
the removal, then reinstallation of the duct systems and suspended ceilings. Another
cost ($15,500 difference) is in the combined areas of wood refinishing, painting,
and carpeting. It is hoped that a reduction in the finishing costs could be worked
out with the successful contractor based on a value engineering analysis.
A summary of the funds required for this project is shown on Attachment II. The
total additional funds required to complete Project 20047 is $199,976.
The District will be able to recover the cost of this project within a 3 year 10
month period of time. Even though about 50 percent of the total cost of this
project is attributabl e to work on the facil ity to meet the basic el ectrical and
mechanical requirements of the District's CSO facility, the lease income of $64,860
per year from our tenant will cover the total remodeling costs. In fact, over the
probable length of the lease of ten years, the District's lease income will be at
least $648,000 with a potential of a higher return based upon a contractual
inflation rate adjustment in April 1992.
This project is exempt from CEQA under Section 18.2 of the District's guidel ines,
and the Notice of Exemption was filed in October 1986.
RECOMMENDATION: Authorize award of the contract for construction of District
Project 20047 to Malpass Construction Company in the amount of $218,500 and
authorize $199,976 from the Sewer Construction Fund.
---------
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ATTADlM:NT II
POST BID - PRECONSTRUCTION ESTIMATE OF COSTS
FOR
DISTRICT PROJECT 20047
DESCRIPTION
Construction Contract (As Bid)
Estimated Construction
Contingencies
Architect/Consultant Support
Total Estimate Required to Complete
Proj ect
5. Pre Bid Expenditures:
6.
Force Account, Printing, Advertising
Architect/Consultant Costs
Asbestos Removal
Total Estimated Project Cost
<Items 4 & 5)
7. Funds Previously Authorized:
8.
DP 20047, Upper Remodel Work
(Design and Pre-Bid Costs)
DP 3836, Lower Remodel Work
(Balance Remaining)
Total Additional Funds Required to
Complete Project (Item 6 minus
Item 7)
ITEM AMOU NT
$ 632
$14,576
$ 2,925
<$23 ,000>
<$21,057>
TOTAL
$218,500
$ 2,000
$ 5,400
$225,900
$ 18,133
244,033
<$ 44,057>
$199,976
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Centra.. Contra Costa Sanitar ~ District
BOARD OF DIRECTORS
PAGE 1 OF
January 22, 1987
NO.
IV.
BIDS AND AWARDS 2
POSITION
PAPER
BOARD MEETING OF
AUTHORIZATION TO AWARD PURCHASE ORDER FOR $50,257.35 TO
3T EQUIPMENT COMPANY FOR FURNISHING AND INSTALLING A HIGH
VELOCITY SEWER ClEANING UNIT
DATE
January 13, 1987
TYPE OF ACTION
Authorization to
Award a Purchase
Order
SUBJECT
SUBMITTED BY
INITIATING DEPT.lDIV.
John Larson, Manager
Collection System Opera~lons
ISSUE: Bids were received and opened on January 8, 1987, for furnishing and
installing a high velocity sewer cleaning unit. Board authorization is needed to
award the purchase order.
BACKGROUND: The Board authorized the purchase of a trucK-mounted high velocity
sewer cleaner as part of the 1986-87 Equipment Budget. The trucK cab ana chassis
has been purchased by the Distrlct to take advantage of price concessions offer~d
by the manufacturers. The purchase ana ins~al1at10n of the high veloci"ty sewer
cleaning unit will complete the work. The estimated cost of the unit was $52,000.
The request for bids was pUOlicly advertised on December 17, 1986 and bids were
publ icly opened on January 8, 1987. The three bi ds that were received are summarized:
COMPANY
TOTAL INSTALLED PRICE
Arata Equipment Company
3T Equipment Company
Flexible Systems
$46,835.98
50,257.35
53,309.64
The technical portions of the bid were evaluated by the Collection System
Operations Department and the commercial portions were evaluated by the Purchasing
and Materials Control Section. A summary of the commercial evaluation is
included as Attachment 1.
The bid received from Arata Equipment Company is not responsive to the technical
specifications in three major areas. It can only carry 800 feet of hose while
1,000 feet were specified to meet actual field conditions. The hose reel is
located on the ri ght si de of the trucK requi ri ng greater traffiC control whil e
working. Hinged doors require more room while working in traffic. The smaller
hose reel would reduce productivity while tne reel location and door configuratlOn
would adversely aftect employee safety.
Commercially, Arata Equipment Company has taken exception to the 60-day de11very
requirement. They state their delivery time as 60 to 120 days.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
SUBJECT
POSITION PAPER
AUTHORIZATION TO AWARD PURCHASE ORDER FOR $50,257.35 TO
3T EQUIPMENT COMPANY FOR FURNISHING AND INSTALLING A HIGH
VELOCITY SEWER CLEANING UNIT
PAGE
DATE
? OF
'=l
J anuarv B. 1 9R7
There are no major technical or commercial problems with the bid received from 3T
Equipmen~ Company.
The line item buaget amoun~ for the high velocity sewer cleaner and trucK chassis
is $75,000. The actual cos't will be $80,200. The additional cost is due to the
purchase of a heavy duty high pressure water pump tha't was iden'tlfled during
prepara~ion of the technical speciflca~ions. This pump will signiflcan'tly reduce
future opera'ti on and mal ntenance cos'ts. There are adequate funas avail ab I e to
cover the increased cos~.
RECOMMENDATION: Reject the bid received from Ara~a Equipment Company on the basis
that it is nonresponsive to the Bid Reques~ and authorize the award of a purchase
order for $50,257.35 to 3T Equipment Company for furnishing and ins~alling a high
velocity sewer cleaning unit.
Attachmen~
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Centrr - Contra Costa Sanitar - District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
January 22_ 1987
NO.
v.
CONSENT CALENDAR 11
SUBJECT
APPROVE AND EXECUTE LICENSE AGREEMENT WITH GSF
ENERGY_ INC. FOR PIPELINES CROSSING DISTRICT OUTFALL
SEWER LOCATED IN THE VICINITY OF THE ACME FILL
CORPORATIONS LANDFILL SITE IN MARTINEZ
DATE
January 12_ 1987
TYPE OF ACTION
APPROVE AND EXECUTE
AGREEMENT
SUBMITTED BY
Dennis Hall_ Associate Engineer
INITIA TlNG DEPT.lDlV.
Engineering Department/
Construction Division
ISSUE: GSF Energy_ Inc. (GSF) has requested permission to install four pipelines
over the District's outfall sewer and across land owned by the District. Board
approval is required for the execution of license agreements.
BACKGROUND: The proposed pipelines will become a part of the GSF landfill gas
recovery operation at the Acme Fill site. The landfill gas has been used by the
District since Aprll_ 1982 to provide supplemental fuel for the multiple hearth
furnaces and to fire the auxiliary boilers. GSF proposes to install four
polyethylene pipes (1"_ 2"_ 6" and 16" in diameter) which will cross the
District's property and the outfall at right angles. The location of the crossing
is presented on Attachment 1 to this Position Paper.
The legal arrangement with GSF for the pipeline crossing will take the form of a
license agreement. The agreement requires construction procedures to protect the
structural integrity of the District's outfall. The proposed pipel ines will be
installed over the outfall with a minimum 12-inch clearance between the top of the
outfall and the bottom of the pipelines. Surface markers will be installed to
designate the precise location of the pipes. Isolation valves to take the
proposed pipelines out of service will be installed on the pipelines on each side
of the outfall. Equipment will not be permitted over the outfall pipeline during
construction. All construction work will be observed by District personnel. GSF
will reimburse the District for observation costs involved.
The term of the license is an initial five year period and automatically extends
for additional five year periods unless either party cancels the license. GSF is
required to pay $100 per year in advance for this license. District Counsel has
reviewed the license and approved it as to form. The entering into the license
agreement is not a project as defined in Section 20.29 of the local guidel ines
established for the California Environmental Quality Act.
RECOMMENDATION: Approve the License Agreement and authorize the President of the
District Board of Directors and the Secretary of the District to execute said
Agreement and authorize the agreement to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302".9/85
At
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RAB
INITIATING DEPT./DIV.
---...-....--___.______.___~~,_._.~_._._.~__o_~_~_." .. ..,-*..,..----'-...._~._.______..._,_,_..__.___'.._.M..._.__..____~_,.____...________.__,________._
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Centre Contra Costa Sanitar'. District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
J anuar
22, 1986
NO.
v.
DATE
Januar 12, 1987
TYPE OF ACTION
CONSENT CALENDAR
12
SUBJECT
ADVISE THE BOARD OF THE CLOSE OUT OF THE STORM
DAMAGE REPAIR PROJECT AT RAINTREE PLACE, LAFAYETTE
(DP 4060) AND RETURN $9,515 TO THE SEWER
CONSTRUCTION FUND
INFORMATIONAL
SUBMITTED BY
Tom Trice, Engineering Assistant
INITtA TtNG DEPT.lDIV.
Construction Division/
Engineering Department
ISSUE: All work has been completed on the Storm Damage Repair Project at Raintree
Place, Lafayette, and this project can now be closed out.
BACKGROUND: This project was needed to repair an 8-inch sewer pipe crossing
Rel iez Cre~k behind 926 Raintree Place, Lafayette that was damaged during the
winter storms of 1982-1983. This creek crossing serves approximately 90
properties.
The contract work included the replacement of 90 lineal feet of buried 8-inch clay
pipe on each side of the creek crossing and the installation of 100 lineal feet of
box girder and 8-inch cement-lined steel pipe hung from the box girder to cross
the creek. Two new manhol es and box gi rder supports were constructed and the
abandoned creek crossing pipe and structures were removed.
The contractor, Pacific Mechanical Corporation of Concord, commenced work on
October 1, 1986, and was substantially complete with the work by the November 1,
1986 contract completion date. The project was accepted by the Board on November
20, 1986.
The engineer's estimate for the construction project was $66,600. Pacific
Mechanical Corporation's original construction contract was for $57,630. There
were no change orders issued for the project. The total budget for the project
was $83,955. The total completed project cost was $74,439, which is $9,515
less than the budget. Staff is closing out the project which will result in
$9,515 being returned to the Sewer Construction Fund.
RECOMMENDATION:
is necessary.
This item is presented to the Board for information. No action
TAT
RSK
JSM
RAB
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIA TING DEPT.lDIV.
-;JTr
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1J:l:!" .9.'65
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ATTACHMENT 1
DP 4060 - RAlNTREE PLACE, LAFAl'~ I I ~
PROJECT PLOT PIAN
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Centre Contra Costa Sanitar - District
BOARD OF DIRECTORS
PAGE 1
OF 4
POSITION
PAPER
BOARD MEETING OF
J anuar 22
1987
NO.
v.
DATE
CONSENT CALENDAR
13
SUBJECT
ADVISE THE BOARD OF THE CLOSE OUT OF THE STORM DAMAGE
REPAIR PROJECTS AT HILLCREST DRIVE, ORINDA (DP 3886) AND
MORAGA SLIDE I-A, MORAGA (DP 4223) AND RETURN $15,510
TO THE SEWER CONSTRUCTION FUND
J
TYPE OF ACTION
INFORMATIONAL
Sl"HJMITTED BY
10m Trice, Engineering Assistant
ISSUE: All work has been completed on the Storm Damage Repair Projects at
Hillcrest Drive, Orinda, and Moraga Slide I-A, Moraga, and these projects can now
be closed out.
BACKGROUND: This project consisted of slide damage repairs at two locations
within the District. (See Attachment Nos. 1 and 2.)
The Hillcrest Drive, Orinda, sl ide repair work was needed to repair a hillside
that was damaged by the heavy rains during the 1982-1983 winter. The work
consisted of excavating approximately 1,000 cubic yards of loose material from the
slope and reusing it as engineered fill. A subdrain system was installed to
take ground water to the street and 90 lineal feet of an existing 6-inch clay pipe
sewer in the sl ide area was replaced with 6-inch ductile iron pipe and a new
rodding inlet structure was installed. Two existing side sewers were reconnected
and the entire work area was hydroseeded. The two property owners affected by the
slide repair contributed money to the repair and have signed release forms
approved by District Counsel.
The Moraga I-A slide repair work was the completion of a project which began in
1985 to repair the damaged slope near the District's 27-inch trunk sewer located
along Las Trampas creek in Moraga. The work consisted of excavating and grading
approximately 300 cubic yards of material on the existing slope and installing 66
gabion mattresses (6'x9'x9") filled with rock on the graded slope to protect it
from erosion. Various other drainage improvements were made to direct the surface
run-off water away from the slope.
The contractor, Fanfa, Inc., of San Lorenzo, commenced work on September 22, 1986,
and finished the work on both projects ahead of schedule on October 29, 1986.
This was two weeks before the November 11, 1986 contract completion date. The
projects were accepted by the Board on November 20, 1986.
The Engineer's Estimate for the two projects was $141,700. Fanfa's original
construction contract was for $126,395. The total contract amount paid to Fanfa,
Inc. was $136,405. There were two change orders totaling $6,230 issued for extra
work at the Hillcrest Drive site. The contract amount was further increased by
an additional $3,780 because of an increase in the quantity of import soil paid at
contract unit prices. No change orders were issued on the Moraga Slide I-A portion
of the contract.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIA TING DEPT/DIV. liP
.77/1 ~t:-
13:J~" .9/65 TAT RSK JSM RAB
SUBJECT
ADVISE THE BOARD OF THE CLOSE OUT OF THE STORM DAMAGE
REPAIR PROJECTS AT HILLCREST DRIVE, ORINDA (DP 3886) AND
MORAGA SLIDE I-A, MORAGA (DP 4223) AND RETURN $15,510 TO
THE SEWER CONSTRUCTION FUND
POSITION PAPER
PAGE
DATE
2 OF 4
January 12, 1987
The total budget for the two projects was $198,375; including $15,000 which was
contributed by the two affected property owners on Hillcrest Drive. The total
completed project cost was $182,865, which is $15,510 less than the budget. Staff
is closing out the project which will result in $15,510 being returned to the
Sewer Construction Fund.
RECOMMENDATION: This item is presented to the Board of Directors for information
only. No action is necessary.
10..______.
13028.9/85
/
ATTACHMENT 1
STORM DAMAGE REPAIR
HILLCREST DR., ORINDA
JOB NO. X3886
"
A TT A'CHMENT 2.
~
+
G
T
JOBSITE
ACCESS
"
I
-I
STORM DAMAGE 1 A
MORAGA TRUNK SEWER
ST. MARY'S RP RD., LAFA YETTE
JOB NO. X4223
!.
.
POSITION
SUBJECT
Centra_ ~ontra Costa Sanitar~ .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 1
PAPER
BOARD MEETING OF
NO.
v.
14
CONSENT CALENDAR
January 22, 1987
AUlliORIZE $9,900 FROM THE SEWER CONSTRUCTION FUND FOR lliE
CONSTRUCTION OF FOUR NEW MANHOLES IN lliE DISTRICT'S
COLLECTION SYSTEM
DATE
January 12, 1987
TYPE OF ACTION
SUBMITTED BY
Authorize Funes
INITIATING DEPT.lDIV.
Jim Coe, Senior Engineer
Collection System Opera~lons
ISSUE:
system.
Four new manholes are needed to eftlciently malntaln the collection
Capital funds are needed for cons~ruction by Distrlct forces.
BACKGROUND: The locations and detalls of each of the four new manholes are:
Fi rst Manhol e
Location:
Purpose:
Second Manhole
Location:
Purpose:
Th i rd Manhol e
Location:
Purpose:
Fourth Manhole
Location:
Purpose:
3455 Freeman Road, Walnut Creek
To allow use of power opera~ed equipmen~
maintenance.
for
preven~a1;l ve
1314 Highland Avenue, Martinez
Same as above.
930 Estuail 10 Street, Martinez
To provide access for malntenance in the middle of a 740-too~
sewer. Equipment used on th1S type of 1 ine can only cleall 500-600
feet. It woul d al so connect the sewer in Masonlc Stree~ to the
sewer in EstUdillo Stree~ providing improved malntellc1nce access
for both sewers.
1919 Bonanza Street, Walnut Creek
To provide a transition pOint between a 6-inch diameter sewer and
an 8-inch diameter sewer.
These four manholes will be cons~ructed by District forces.
This action is exempt from the California Environmental Quality Act unaer Section
18-3 of the District Guidel ines for implementa~'on of the California Env'ronmen~al
Qual ity Act.
RECOI4ENDATION: Authorize $9,900 from the Sewer Cons~ruction Fund for the
construction of four new manholes.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
t/0
JL
.
Centrh.. Contra Costa Sanltar) District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
January 22, 1987
NO.
v.
CONSENT CALENDAR
15
SUBJECT
APPROVE ATTENDANCE BY THE FINANCE OFFICER AT A
CONFERENCE ON ADVANCED FINANCIAL REPORTING FOR
GOVERNMENTS
DATE
January 12, 1987
TYPE OF ACTION
APPROVE CONFERENCE
ATTENDANCE
SUBMITTED BY
INITIATING DEPT./DIV.
Walter Funasaki, Finance Officer
Administrative/Finance and Accounting
ISSUE: Approval by the Board of Di rectors for attendance at an out-of-state
conference is requested.
BAa<GROUtI>: The Government Finance Officers Associ ation (GFOA) has organized a
conference titl ed "Advanced Fi nanci al Reporti ng for Governments" which will be hel d on
February 9-11, 1987 in Reno, Nevada. The conference is designed for finance
officers, accountants, and independent auditors who are involved in the preparation
of annual financial reports. The primary objective of this 2 lI2-day course is to
provide participants with an in-depth review of annual financial reporting, with an
emphasis on encouraging government financial report preparers to creatively improve
their reports within the existing framework of generally accepted accounting
principles.
Each component section of a model Comprehensive Annual Financial Report will be
revi ewed duri ng the conference. The Comprehensive Annual Fi nanci al Report format,
which has been developed by GFOA and recommended for general use by public entities,
includes financial summaries and other data to supplement the basic audited financial
statements. The information obtained at this conference will be useful in the
development of a Comprehensive Annual Financial Report for the District.
The course fee is $260. The total conference expense, which is estimated to be $700
for the course fee, transportation, lodging and meals, is included within the
Finance and Accounting travel and conference budget; however, the conference
location was not known and, therefore, not specified in the budget.
RECXJI4EtI>ATION: Approve attendance by the Fi nance Officer at the GFOA Conference
titled "Advanced Financial Reporting For Governments" on February 9-11, 1987 in
Reno, Nevada.
INITIATING DEPT.lDIV.
~U~~'
REVIEWED AND RECOMMENDED FOR BOARD ACTION
130211.9/85 W N F
~___~__... .__~...._____.~___.^d..."__~_._.___..,_____.__,____._,___._______.~~_.._"__.__~_,._________._.._._.__~__.__ . _"__"~""~_______"___'___~'__"_~_"_____~'________
.
Centr~ Contra Costa Sanitar~ ~istrict
BOARD OF DIRECTORS
PAGE 1 OF 6
POSITION
PAPER
BOARD MEETING OF
January 22, 1987
NO.
VI.
ENGINEERING
1
SUBJECT
AUll-IORIZE ll-IE GENERAl MAN~ER-CHIEF ENGINEER
TO EXEClJTE AN ~REEMENT WIll-I MACKAY & SOMPS AND
AUll-IORIZE $27,000 FROM ll-IE SEWER CONSTRUCTION
FUND FOR DESIGN OF DISTRICT PROJ ECT NO. 4326,
NORll-I CONCORD/CLYDE SEWER IMPROVEMENT, PHASE II
DATE
January 16, 1987
TYPE OF ACTION
AUll-IORIZE ~REEMENT
AUTHORIZE FUNDS
SlJaMIT1f.D BY
Ian l,;neng
Assistant Engineer
INITIATING DEPT.lDIV.
Engineering Department
Engineering Division
ISSUE: Authorization is requi red for the General Manager-Chief Engineer to
execute an agreement with MacKay & Sanps for the desi gn of North Concord/Cl yde
Sewer Improvement, Phase II. Sewer construction funds are required for the design
phase of the proj ect.
BACKGROUND: The Watershed 44 faciliti es pl an demonstrates that improvements are
required at four existing sewage pump stations and that new trunk sewers are
needed to meet existing and future demands. Project 4326 is a part of the
improvements which are incl uded in the Watershed 44 facil ities pl an.
Approxfmately 1,700 linear feet of IS-inch gravity trunk sewer will be constructed
and Port Chicago pump station will be abandoned as part of this project, as
described and shown in Attachment 1.
The District considered two consulting firms to provide predesign and final design
services for the project. MacKay & Sanps, a Concord-based consulting firm, was
selected because of their familiarity with the site, the existing utilities in the
area and the District's standards, and their ability to meet the project schedule.
The consultant will evaluate alternative pipeline alignments, provide detailed
trunk sewer design, and furnish the District with complete project drawings and
technical specifications. District staff will oversee the consultant's work,
provide surveys, prepare integrated "front-end" specifications of the contract
documents, and solicit bids.
To undertake and complete the design phase of the project, $27,000 is required as
detailed in Attachment 2. The prel iminary estimate of the total project cost is
$244,000, excluding any cost of easement acquisition.
This project is identified as "Clyde Area Sewer Improvements" in the Priority A
List of the Capital Improvement Plan. Completion of the project is scheduled for
the 1987 construction season. A Negative Decl aration for the proposed North
Concord/Clyde Sewage Collection System Improvements Project was adopted in August
1985. The District concluded that the proposed project will not have a
significant effect on the environment.
DRW
RAB
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
1302,0.9/85
TC
TC
fJA,u
_'--'""~-~---_._~'_'_--_""_'_.,_....,_.._^--.-~,,_..-.-.-....- -~----_..."._----,._-+,.,---~"._-__________w~___.~"___~___,___
SUBJECT
AUTIiORIZE TIiE GENERAL MAN~ER-CHIEF ENGINEER
TO EXECUTE AN ~REEMENT WITH MACKAY & SOMPS AND
AUTHORIZE $27,000 FROM THE SEWER CONSTRUCTION
FUND FOR DESIGN OF DISTRICT PROJ ECT NO. 4326,
NORTIi CONCORD/CLYDE SEWER IMPROVEMENT, PHASE II
POSITION PAPER
PAGE 2 OF 6
DATE
January 16, 1987
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an hourly
rate times multiplier type agreement with a cost ceiling for professional
engineering services with MacKay & Somps, and authorize $27,000 from the Sewer
Construction Fund for design of District Project 4326, North Concord/Clyde Sewer
Improvements, Phase II.
---------
13028-9/85
Page 3 of 6
.-
ATTAOiMENT 1
. .
NORm CONCORD/CL YOE SEWER IMPROVE~NTS
PHASE II - WATERSHED 44
DISTRICT PROJ ECT NO. 4326
PROJ ECT DESCRIPTION
The project is located in Watershed 44 which includes a portion of North Concord,
the Town of Clyde, a portion of the U.S. Naval Weapons Station, and unincorporated
1 and east and south of the Mall ard Reservoi r. Rapi d growth consi sti ng of
commercial and light industrial development is occurring in the area.
The Watershed 44 Facilities Plan calls for consolidation of four pump stations by
fi rst upgradi ng the Concord Industri al Pump Stati on and the Bates Avenue PlUIlp
Station, and then abandoning the Port Chicago Pump Station and the Clyde PlUIlp
Stati on. The proposed improvements are shown di agramati cally on the next page.
This project consists of the installation of approximately 1,700 linear feet of
IS-inch gravity trunk sewer and the abandonment of the Port Chicago Pump Station.
The current wastewater flow to the Port Chicago Pump Station will be redirected
through this new trunk sewer to the Concord Industrial Pump Station.
Existing pumps
to be upgraded
D.P. 4091
TO CCCSD
Via Exlstlnq Sewer
TO CCCSD
Via Existing Sewer
Central Contra Costa
Sanitary Dlstrld
.
...-
Page 4 of 6
Gravity
Town of
Clyde
Concord
Industrial
P.S.
Invert EI.=-D.71
~~~~
....
....
....
~::
.....
-:.:
:-:: ,...
~:: ex>
.... I
.... -0
~:: ex>
~'. 0-
~" -
o:::~
1~~~
::::
~:.
::::
~:~
~""""""""""""""""""
.......".....................t
....
....
Bates :.:.
P.S.
u.s. Naval Weapon
Station
Parcel Adjacent to
Port Chicago Hwy.
This
Position
Paper
Gravity
Invert EI.=26.5
Existing pumps
to be upgraded
D.P. 4091
Existing Sewer
...... Future Gravity Sewer
tc:::::::::::::::::::::::::::::::: Existing Force Main
or Pump Station
To Be Abandoned
Attachment
SYSTEM
SCHEMATIC
PG20F3
Page 5 of 6
G
PORT CHICAGO PUMP STATION
(TO BE ABANDONED)
SCALE: NTS
7
7
8
ONCORD
INDUSTRIAL
PUMP STATIO
Central Contra Costa
Sanitary District
.
Attachment
TRUNK SEWER DESIGN
PG30F3
ATTAOUENT 2
DISTRICT PRoo ECT NO. 4326
NORTH CONCORD/ClYDE SEWER IMPROVEM:NT - PHASE II
WATERSHED 44
ESTIMATED COSTS FOR PRoo ECT DESIGN
January 13. 1987
Consultant Services
Design
Geotechnical Investigation
Di strict Forces
Proj ect Management
Desi gn Rev iaw
Contract Document Preparation
Printing and Advertising
Survey
Field Verification of Utilities
Right-of-l'lay Acquisition
Total Design Cost
Previous GM-CE Authorization
Requested Authorization
$13 .000
4.500
6.000
2.500
2.000
2.000
3.000
2.000
2.000
$37.000
10.000
$27.000
Page 6 of 6
.
Centr~_ Contra Costa Sanitar') ~istrict
BOARD OF DIRECTORS
PAGE 1 OF
POSITION
PAPER
BOARD MEETING OF
J anua ry 22, 1987
NO.
VI.
ENGINEERING 2
SUBJECT
AUlHORIZE lHE GENERAL MANIGER-CHIEF ENGINEER TO EXEOJTE
AGREEMENTS WITH JOHN CAROLLO ENGINEERS AND WOODWARD-CLYDE
CONSUL TANTS AND AUlHORIZE $397,000 FROM lHE SEWER
CONSTRUCTION FUND FOR DESIGN AND EASEMENT AOlUISITION FOR
WALNUT CREEK DOWNTOWN BYPASS PROJ ECT, <DP 4257>
DATE
January 16, 1987
TYPE OF ACTION
AUlHORIZE IGREEt-ENTS
AUlHORIZE FUNDS
SU~ldTJD. BYPi 1 eck i
Associate Engineer
I IlUTI A TJNG DEPT.lDIV
tnglneering Department
Engineering Division
ISSUE: Board authorization is required for the General Manager-Chief Engineer to
execute agreements with John Carollo Engineers and Woodward-Clyde Consultants and
to authorize $397,000 fran the Sewer Constructi on Fund for the desi gn of the
Walnut Creek Downtown Bypass Project, Phase 2.
BACKGRCllND: The Wal nut Creek Downtown Bypass ("Bypass") Project consists of
construction of 10,400 feet of 66- and 72-inch trunk sewer within the Southern
Pacific Rail road right-of-way in the City of Wal nut Creek, between Arroyo Way and
Rudgear Road. The design and construction of the trunk sewer has been split into
two phases to coi nci de with the Army Corp of Engi neers' work on the San Ramon
Creek Bypass Flood Control Channel. Constructi on of Phase 1 has begun and is
scheduled for completion in fall of 1988. Phase 2 is the last segment of the
"Bypass" design and construction necessary to connect the future San Ramon Valley
flows to the District's collection system. The connection of these two important
projects will solve capacity problems in both the San Ramon Valley and Walnut
Creek areas. Phase 2 is scheduled for construction in the spring of 1988, which
requires design completion by October 1987. The planning level estimated total
project cost for Phase 2 of this District project is $4,836,000 based on 1986
costs. (Attachment 1 provides a project description and a sllllmary of project
costs. )
Cost reimbursement contracts with cost ceilings of $164,000 and $10,000 have been
negotiated with the engineering firm of John Carollo Engineers (JCE) of Walnut
Creek and the soils firm of Woodward-Clyde Consultants of Walnut Creek,
respectively. JCE was selected because of their experience in the design of large
diameter sewers involving multibarrel siphons and familiarity with the project
resulting fran their earlier work on Phase 1. JCE will evaluate alternative
inverted siphon configurations and recommend and design the selected siphon
configuration. JCE will also evaluate alternative configurations for the flow
control/junction structure at the northern terminus of the project and recommend
and design the selected flow control/junction structure configuration. JCE's work
will include detailed hydraulic calculations and cost estimating.
Woodward-Clyde Consultants was selected because of their extensive experience with
soils investigation in the project area. Woodward-Clyde will provide five
borings, boring logs, and a recommendation report. District forces will provide
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A.9/85
TJP
CWS
DRW
RAB
INITI'@:)PT./DIV.
/Jm.;
JItJP
AUTHORIZE THE GENERAL MANPUER-CHIEF ENGINEER TO EXECUTE
AGREEMENTS WITH J(}tN CAROLLO ENGINEERS AND WOODWARD-CLYDE
CONSULTANTS AND AUTHORIZE $397,000 FROM THE SEWER
CONSTRUCTION FUND FOR DESIGN AND EASEMENT AOlUISITION FOR
WALNUT CREEK DOWNTOWN BYPASS PROJ ECT, COP 4257>
POSITION PAPER
SUBJECT
PAGE 2
OF 6
DATE
January 16, 1987
pipeline design, technical drafting, right-of-way support/acquisition, surveying,
potholing, printing, and prepare technical specifications for the pipeline design
as well as directing the consultant's work.
A Negative Declaration for the installation of a trunk sewer in conjunction with
the Flood Control Project has been adopted by the Board. The San Ramon Valley
Project EIR defined the design flOtls for the "Bypass" Project and its connection
to the District's existing collection system.
The estimated cost to design the project is $407,000. A breakdown of this total
is provided in Attachment 2. This project is included in the Capital Improvement
Plan as the Walnut Creek Downtown Bypass.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute contracts
for professional engineering services with John Carollo Engineers and
Woodward-Cl yde Consul tants, and authorize $397,000 fran the Sewer Constructi on
Fund for design of District Project No. 4257.
---------
13026- 9/85
Attachment 1
Page 3 of 6
WALNUT CREEK DOWNTOWN BYPASS TRUNK SEWER
CD.P. 4257)
J anua ry 22, 1987
PROJECT DESCRIPTION
The Walnut Creek Downtown Bypass ("Bypass") Project consists of
construction of approximately 9,730 linear feet of 66 and 72-inch
diameter pipeline, two siphons totaling approximately 670 linear feet,
and a major flOll control/junction structure. A portion of the project
will be parallel to the new San Ramon Creek Bypass Channel which will be
constructed mostly within the Southern Pacific Railroad right-of-way in
the City of Walnut Creek, California, (see Exhibit A to this
Attachment 1). The pipeline will begin north of the existing Walnut
Creek Channel at the southern edge of Arroyo Way and will end at Rudgear
Road. This project is proposed for construction nOlI based on a unique,
one-time opportunity for the District to incorporate the project with the
construction of the already approved San Ramon Creek Bypass Flood Control
Channel Project. Approximately 5,800 linear feet of the District's
66-inch trunk sewer is currently being installed under Phase 1, and
approximately 4,600 linear feet of 66 and 72-inch trunk sewer and a flOll
control/junction structure will be installed under Phase 2 in conjunction
with the Flood Control Channel Project. Phasing is required to coincide
with the Flood Control Channel project phasing.
At the April 3, 1986 Board meeting a presentation was made on the total
preliminary project costs associated with the San Ramon Valley and Walnut
Creek Downtown Bypass projects. Table 1 sllJlmarizes the cost figures
presented. Constructi on phasi ng, which will all 011 the Di stri ct to buil d
the "Bypass" in conj uncti on with the flood control channel has
necessitated the addition of a flOll control/junction structure and 2,000
feet of pipeline to the project. Both these items were originally
scheduled to be constructed as a part of the San Ramon Valley Trunk
Proj ect. Incorporati on of these facil iti es into the "Bypass" proj ect has
increased its total prel iminary project costs by $2,000,000 with an
associated $2,000,000 decrease in the San Ramon Valley Project costs. As
Table 1 indicates, the total prel iminary project costs for both projects
combined has not changed.
Attachment 1
Page 4 of 6
Table 1
SAN RAMON V ALLEY AND WALNUT CREEK
DOWNTOWN BYPASSPROJ ECTS
(Cost Summary)
April 3, 1986 January 22, 1987
Walnut Creek
Downtown Bypass
- pi pe 6.4M 8.4M
- R1W acquisition O.9M O.9M
Subtotal 7.3M 9.3M
San Ramon
Valley Trunk
- pi pe 28.5M 26 .5 M
- R1W acquisition 3.0M 3.0M
Subtota 1 31.5M 29 .5 M
Total Proj ect Cost 38.8M 38.8M
-
-_._-------,.~~---~"----~'-_._-_..._--'~..._._-~-,._-_.-----^"-_.,._.._-,._.~-_..,. ~.,-----------_._.__.~.__._-
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.
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WALNUT CREEK EXHIBIT
DOWNTOWN PARALLEL "A"
PROJECT (DP 4257) Page 5 of 6
January. 1987
Attachment 2
Page 6 of 6
WALNUT CREEK DOWNTOWN BYPASS PROJ ECT
COP 4257)
ESTIMATED COST TO DESIGN
(PRELIMINARY - JANUARY 1987)
John Carollo Engineers
$164,000
Woodward-Clyde Consultants
10,000
District Forces (1)
135,800
R/W Acquisition
Subtota 1
29,000
338,800
Conti ngency (2)
68,200
Total Cost
407,000
Previous Authorization by
General Manager-Chief Engineer
10,000
Requested Authorization
$397,000
(1)
District forces will direct the consultants'
drafting, pipel ine design, surveying,
specifications for the pipeline design, and
the future Lamorinda interceptor.
work, provide technical
potholing, technical
a prel imi nary desi gn of
(2) If necessary, District staff will use this contingency to issue
contract change orders to John Carollo Engineers and Woodward-Clyde
Consultants to expand their scope of work or to fund additional
force account work.
.
Centrl Contra Costa Sanitar. District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
J anuar
22, 1987
NO.
VI.
ENGINEERING 3
SUBJECT
AUTHORIZE TI-lE GENERAL MANAGER-CHIEF ENGINEER m EXECUTE
AN AGREEMENT WITH CH2M-HILL FOR FLOW MONITORING SERVICES
FOR TI-lE CX>NTRA CX>STA BOULEVARD AND "A" LINE FACILITIES
PLAN
DATE
January 15, 1987
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
INITIA TING DEPT.lDIV.
Jo e L. Kurasaki, Associate Engineer
Engineering Dept./Planning Division
ISSUE: Board of Directors' authorization is required for the General
Manager-Chief Engineer to execute a professional services agreement covering flow
monitori ng services as part of the Contra Costa Boul evard and "A" Line Faciliti es
Pl an.
BACKGROUND: The Contra Costa Boul evard and "A" Line trunk sewers transport 94
percent of the District's wastewater to the treatment plant. Last winter, several
overflows occurred along the upstream sections of the Contra Costa Boulevard trunk
line. The experience gained during last year's winter storms has been confirmed
by the computerized hydraul ic analysis in the Collection System Master Plan. The
Master Plan has identified critical hydraulic deficiencies along major sections of
the Contra Costa Bou1 evard and "A" Line trunk sewer.
The Facilities Plan is the first phase in this project to alleviate the capacity
limitation in sections of the Contra Costa Boul evard and "A" Line trunk lines. In
October, 1986, the Board of Directors authorized $1,057,000 in Sewer Construction
Funds for Di strict staff to prepare the Contra Costa Bou1 evard and "A" Line
Facilities Plan. The Facilities Plan tasks include wet weather flow monitoring to
obtain data to be used as a basis to compute the design flows, a TV inspection of
selected sections of the existing trunk lines to establish their current
conditi on, a routi ng study to identify the vi abl e a1 ternative routes, a
preliminary soils investigation in selected areas of concern, an aerial survey to
produce a map for planning and design activities, the preparation of an
Environmental Impact Report, and a citizen participation program.
District staff is now requesting specific authorization for the wet weather flow
monitoring to occur during February, which has generally been one of the wettest
months of the year. Di strict staff recommends that CH2M Hill conduct the wet
weather flow monitoring program because of their experience in this type of work,
their ability to provide the needed flow monitors, and their competitive proposal
to perform the work. CH2M Hill will provide engineering field assistance during
selection of the flow monitoring sites, install up to 24 flow monitoring units,
monitor and maintain them, process and analyze all the data, and summarize the
information in a report which will then be used to develop the design flows for
the Facilities Pl an. The CH2M Hill agreement will be on a Unit Cost Per Flow
Monitoring Site Basis with a Cost Ceiling of $50,000.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
130211..9/85
JK
, ;r~/~tL
JMK
INITIATING DEPT.lDIV.
4ft-
SUBJECT
AUTIlORIZE TIlE GENERAL MANAGER-CHIEF ENGINEER m EXECUTE
AN AGREEMENT WITH CH2M-HIll FOR FLOW MONITORING SERVICES
FOR THE mN1RA mSTA BCUlEV ARD AND "A" lINE FACIl IlIES
PlAN
POSITION PAPER
PAGE 2
DATE
January 15, 1987
OF
2
Funds for the flow monitoring program were included in the previous
authorization by the Board. No additional funds are being requested as part of
this Position Paper.
RECX>MMENDATION: Authorize the General Manager-Chief Engineer to execute the
Unit Cost with a Cost Ceiling Agreement with CH2M-Hl11 for flow monitoring
services for the Contra Costa Boul evard and "A" line Facilities Pl an.
L.-_______
13026-9'85
.
Centrl.
Contra Costa Sanitar District
.
BOARD OF DIRECTORS
PAGE ,
OF 4
POSITION
PAPER
BOARD MEETING OF
J anuar
22, 1987
NO.
VI.
ENGINEERING 4
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AN AGREEMENT WITH JAMES M. MONTGOMERY ENGINEERS;
AUTHORIZE $815,000 FROM THE SEWER CONSTRUCTION FUND TO
PREPARE THE MARTINEZ SEWER IMPROVEMENT PROJ ECT FACIL ITIES
PLAN
DATE
J anuar 16, 1987
TYPE OF ACTION
AUTHORIZE FUNDS
AUTHORIZE AGREEMENT
SUBJECT
SUBMITTED BY
INITIA TING DEPT.lDIV.
Jarred Miyamoto-Mills, Assoc. Engineer
Engineering Department/Planning Div.
ISSUE: Board of Directors' authorization is required for the General
Manager-Chief Engineer to execute a consulting engineering agreement and to expend
sewer construction funds.
BACKGROUND: The collection system in the city of Martinez is old and in need of
renovation and expansion. Sewage overflows occur in Martinez when combined sewage
flow and rainfall-based infiltration/inflow <III) exceed the capacity of the
system. A major sewer rehabilitation and replacement project is required to
reduce future sewage overflows. Without rehabilitation and repair, overflows will
become more frequent as flows increase due to growth and further decay of the
existing sewer system. The Engineering Department proposes that a facilities plan
be prepared to defi ne what must be done to renovate and expand the Marti nez
collection system. The facilities plan tasks are summarized in Attachment 1.
The project team for the Martinez Sewer Improvement Project Facilities Plan will
consist of District staff and James M. Montgomery Engineers of Walnut Creek in
association with Camp Dresser & McKee Engineers (JMM/CDM). JMWCDM was selected
in a written and oral proposal process which considered six firms. This selection
was based on their special expertise, experience, and competence in collection
system facilities planning work, as demonstrated by the project team in the
project approach proposed and excellent references.
This project will serve as a model for other areas of the collection system where
the District will consider the cost effectiveness of removing III versus building
larger facilities to convey and treat the III. The III analysis will add a level
of complexity and sophistication to the facilities planning effort since it
requires that the integrity of the entire collection system, including laterals,
be eval uated, and the associ ated cost to rehabil itate or repl ace any defi ci ent
facl1iti es be establ i shed. Sewer renovati on costs w 11 1 then be compared to the
cost of providing downstream capacity, assuming no III removal. Downstream costs
include those related to sewer, pump station, and treatment plant construction,
operation, and maintenance. In similar situations, this approach has demonstrated
that the cost of some rehabilitation is less than the cost of providing additional
capacity.
Capital improvement programs for renovation and upgradi ng of sewer systems with
service areas and number of connections simil ar to Martinez have taken up to ten
tl~
1302A.9/85 J MM
5M~
JMK
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
SUBJECT
AUll-lORIZE ll-lE GENERAL MANAGER-CHIEF ENGINEER m EXECUTE
AN AGREEMENT WITH JAMES M. MONTGOMERY ENGINEERS.
AUTHORIZE $815,000 FROM THE SEWER CONSTRUCTION FUND TO
PREPARE ll-lE MARTINEZ SEWER IMPROVEMENT PROJ ECT FACIL ITIES
PLAN
POSITION
PAPER
PAGE2 OF 4
DATE
January 16, 1987
years to compl ete and have cost up to $20,000,000. About hal f of these costs
are estimated to be for publ ic sewers and the remainder for private sewer
lateral repair. The Capital Improvement Plan currently includes an allowance of
$9,000,000 for Martinez sewer system improvements during the next ten years.
The estimated cost of the facilities plan, excluding the EIR and public
participation program, is $815,000. A breakdown of these costs, which includes
engineering services and related force account effort, is summarized in
Attachment 2. A contract with JMM has been negotiated and is recommended to be
a "Cost Reimbursement Pl us a Fixed Fee with a Cost Ceil ing" type agreement.
The Facilities Plan will require an Environmental Impact Report (EIR) and
Citizens Participation Program. A Citizens Participation Program will be needed
since this project has a potential for considerable business and residential
impacts. The scope of work, cost estimate, and consultant selection for the EIR
and Citizen Partici pati on Program wll 1 be determi ned follow ing compl eti on of
initi al investigati ons identify ing key proj ect el ements.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
agreement with James M. Montgomery Engineers. Authorize $815,000 from the Sewer
Construction Fund to prepare the Marti nez Sewer Improvement Proj ect Facil iti es
Pl an.
'--------
13028-9/85
Page )f 4
ATTACH~NT 1
MARTINEZ SEWER IMPROVEMENT PROJ ECT FACILITIES PLAN
SUMMARY OF TASKS
The Engineering Department is proceeding to address the renovation of the Martinez
collection system. The first step has been to develop as-built drawings of the
sewer system and coordinate the preparation of easement maps and descriptions with
City of Martinez staff. While Martinez is completing this work, District staff
proposes to prepare a Facilities Plan for the Martinez Sewer Improvement Project.
The facilities planning effort will:
o evaluate the condition, capacity, and reliability of the existing collection
system, including pump stations and force mains;
o identify and quantify the sources of 1/1 into the system;
o determi ne the cost effectiveness of rehabilitati ng the coll ecti on system
(including private laterals) versus building, operating, and maintaining
larger relief sewers, pump stations, equalization storage, and treatment
facilities to handl e the III rel ated wet weather fl ows;
o prepare a detailed project schedule, cost estimates, and financial plan
defining and prioritizing projects and activities required for upgrading
sewers in Martinez;
o prepare an Environmental Impact Report and conduct a Citizens Participation
Program for the Marti nez Sewer Improvement proj ect.
District staff will collect sewer pipeline/land-use data, participate in field
work, prepare speci al maps and as-bu il t draw i ngs, provi de survey ing, perform the
project management role, provide quality control, direct design criteria and
capital improvement plan development, and print the final report.
The District's Collection System Operations Department will have significant
responsibilities in the project's field work tasks. Their effort will include:
T.V. inspection of sewer lines and laterals, smoke testing, and dye tracing;
manhole inspection; and 1/1 isolation during storm events.
JMM/CDM will be responsible for flow and rainfall data analysis, direction of
fiel d work, data reduction and entry, sewer capacity and cost effectiveness
analysis using computer modeling techniques, pump station evaluation, design
criteria, capital improvement program recommendations, and preparation of interim,
draft, and fi nal reports.
Page f 4
ATTACH~NT 2
MARTI NEZ SEW ER IMPROV EtJENT PROJ ECT FACIl ITIES Pl AN
COST B REAKDOW N
JANUARY 22, 1986
DESCRIPTION FUNDS REQUESTED
A. Consultant Contracts
1. James M. Montgomery Engineers $517 ,000
2. EIR Consultant (to be selected) (1)
3. Citizen Participation Program (1)
Subtotal $517 ,000
B. Other Costs
1. Ma i1 Serv i ce $ 5,000
2. Newspaper 2,000
3. Associated Public Not i ce Costs 4,000(3)
4. Computer Hardware 5,000
5. Legal 15,000
Subtotal $ 31,000
C. Force Account
1 . Planning Division $ 75,000
2. Engineering Division - Mapping 25,000
3. Construction Div. - surveying 25,000
4. Collection System Opere Dept.(2) 65,000
5. Pump Station Section 5,000
6. Printing 40.009
Subtotal 215,000
D. Contingency @10% of consultant contracts $ 52.000(4)
E. Total Funds Req uested $~l5.000
(1) Authorization for funding and execution of these contracts will be requested
when the scope of work for the EIR and Citizen Participation Program has been
fully defined.
(2) The Collection System Operations Department will provide T.V. inspection of
sewer lines, smoke testing, manhole inspection, and III isolation during
storm events; this will be done under direction of District and JMM staff.
(3) These costs are associated with providing the citizens and businesses in
Martinez with advanced notice of field work activities.
(4) If necessary, staff will use thi s conti ngency for additi onal force account
effort or to issue contract change orders to the consultants to expand their
scope of work.
.
Centrl Contra Costa Sanitar.. District
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION
PAPER
BOARD MEETING OF
J anuar
22, 1987
NO.
VI.
ENGINEERING
5
SUBJECT
CONSIDER ADOPTION OF NEGATIVE DEClARATION AND CONSIDER
APPROVAL OF THE TREATMENT PLANT WET WEATHER HYDRAULIC
IMPROVEM:NTS PROJ ECT
DATE
J anua r 16, 1987
TYPE OF ACTION
ADOPT NEGATIVE
DEClARATION AND
APPROV E PROJ ECT
SUBMITTED BY
Jacqueline L. Zayac
Planning Grants Technician
INITIATING DEPT./DIV.
Engineering Department/
Planning Division
ISSUE: To comply with the California Environmental Quality Act (CEQA), a negative
declaration has been prepared for the proposed Treatment Plant Wet Weather
Hydraul ic Improvements Project, hereinafter called "the project." The Board is
bei ng asked to consi der adopting the Negative Decl arati on. If the Negative
Declaration is adopted, approval of the project is required.
BACKGROUND: In February 1986, severe rainstorms generated more wastewater flow
than the treatment pl ant system coul d adequately accommodate. Duri ng peak flow
times, untreated wastewater, which exceeded the capacity of the primary
sedimentation tanks, was discharged to holding basins along with primary treated
wastewater. District staff has identified improvements to the present hydraul ic
system of the treatmentpl ant to better accommodate peak wet weather flows.
All of the proposed improvements are located within the boundaries of the
treatment plant property. The improvements which would be constructed this year
consist of the addition of four sets of wet weather overflow launders to the
primary sedimentation tanks, modifications to the primary effluent channel of the
primary sedimentation tank, installation of approximately 1,000 linear feet of
60-inch pipe, construction of two control channels, and upgrading drainback pumps
at Basins Band C at an estimated cost of $2,400,000. Additional work which
consists of installing pumps on the influent line, installing a flow measuring
device at the Inlet Building, upgrading the flow metering devices at Basins Band
C, and upgrading the closing mechanism for the inlet gates may be constructed in
1988 or 1989.
This project will reduce the potential for overflows in the Pleasant Hill area.
In additi on, it w 11 1 reduce the amount of untreated wastewater diverted to the
ponds, thereby reducing the potential for odor.
The District CEQA guidel ines require the Board to consider the Initial Study
prepared for the project and any public comments received on the Negative
Declaration prior to approving the Negative Declaration for the project. The
Initial Study for the project was prepared by Earth Metrics, Inc., an
environmental and planning consulting firm. District staff concluded that the
Initi al Study for the proj ect adequately, accurately, and obj ectively eval uated
the proposed project's effect on the environment. Based on the Initial Study,
REVIEWED AND RECOMMENDED FOR BOARD ACTION
130211-.9/65
JMK
INITIATING DEPT./DIV.
:rM~
SUBJECT
CONSIDER ADOPTION OF NEGATIVE DEClARATION AND CONSIDER
APPROVAL OF THE "ffiEATMENT PLANT WET WEATHER HYDRAULIC
IMPROVEP-f:NTS PROJ ECT
POSITION PAPER
PAGE ? OF 4
DATE
Januarv 16, 1987
Earth Metrics, Inc. determined that a Negative Declaration is the app.ropriate
document to address the environmental effects of the project.
In compl iance with the CEQA requirements, District staff arranged for a legal
notice to be publ ished which sol icited comments and provided notice of the
District's intent to adopt the Negative Declaration for the proposed project.
Any comments which are received will be given to the Board at its January 22,
1987, meeti ng. If the Boa rd adopts the Negative Decl arati on, approval of the
project will be required to complete the CEQA requirements and allow staff to
file a Notice of Determination in the County Clerk's office.
RECOMMENDATION: Adopt the project Negative Declaration and approve the project.
--------
13028-9185
Page 3 of 4
Resolution No. 87-
A Resolution Adopting a Negative Declaration for the
Treatment Plant Wet Weather Hydraulic Improvements Project
WHEREAS, the project upon which this determination is made is described as
foll ows:
The proposed project includes the addition of four sets of overflow launders to
the primary sedimentation tanks, modifications to the primary effl uent channel,
install ation of approximately 1,000 lineal feet of 60-inch pipe, construction of
two control channels, upgrading two pumps at Basins Band C, installing pumps on
the influent line, installing a flow measuring device at the Inlet Building,
upgrading the flow metering devices at Basins Band C, and upgrading the closing
mechani sm for the inl et gates. The nominal pipe size indicated is based on a
planning-level estimate and will be finalized in design based on District design
standards and proj act site slopes.
WHEREAS, an initial study of the proposed project has been conducted by Earth
Metrics, Inc., an environmental and planning consulting firm.
WHEREAS, Di strict staff fi nds that the initi al study adequately, accurately, and
objectively evaluates the proposed effect on the environment.
WHEREAS, adequate public notice was given to receive comments on the project.
WHEREAS, the District Board of Directors has reviewed the results of the initial
study and determined that the project will not have a significant effect on the
envi ronment.
NOW, THEREFORE, be it resolved that the Board of Directors of the Central Contra
Costa Sanitary District does hereby adopt the Negative Declaration for the
Treatment Plant Wet Weather Hydraulic Improvements Project.
PASSED AND ADOPTED by the Central Contra Costa Sanitary Di strict Board of
Directors this 22nd day of January, 1987, by the following vote:
AYES:
NOES:
N3 SENT:
Member s:
Members:
Members:
~dent of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COU NTERS IG NED:
Secretary of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
James l. Hazard, District Counsel
Page .~ of 4
Resolution No. 87-
A Resolution Approving the
Treatment P1 ant Wet Weather Hydraul ic Improvements Project
WHEREAS, the project upon which this determination is made is described as
fo1 lows:
The proposed project inc1 udes the addition of four sets of overflow launders to
the primary sedimentation tanks, modifications to the primary effl uent channel,
install ation of approximately 1,000 lineal feet of 60-inch pipe, construction of
two control channels, upgrading two pumps at Basins Band C, installing pumps on
the influent line, install ing a flow measuring device at the inlet building,
upgrading the flow metering devices at Basins Band C, and upgrading the closing
mechanism for the inlet gates. The nominal pipe size indicated is based on a
planning-level estimate and will be finalized in design based on District design
standards and proj ect site slopes.
WHEREAS, the District Board of Directors has adopted the Negative Declaration for
the proj ect.
NOW, THEREFORE, be it resolved that the Board of Directors of the Central Contra
Costa Sanitary District does hereby approve the Treatment P1 ant Wet Weather
Hydraulic Improvements Project.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 22nd day of January, 1987, by the following vote:
AYES:
NOES:
PB SENT:
Members:
Members:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
James L. Hazard, District Counsel
<8
Centr~
Contra Costa Sanitar District
.
BOARD OF DIRECTORS
PAGE 1
OF 2
POSITION
PAPER
BOARD MEETING OF
J anuar
22, 1987
NO.
VI.
ENGINEERING 6
SUBJECT
ADOPT DISTRICT POSITION ON INDUSTRIAL TECHNOLOGY (I. T.)
CORPORATION' S ~DERN IZATION PROJ ECT
DATE
January 16, 1987
TYPE OF ACTION
ADOPT POS ITION
SUBMITTED BY
INITIATING DEPT.lDIV.
James M. Kelly, Planning Div. Manager
Engineering Dept./Planning Division
I~SUE: Staff recommends that the Board of Directors adopt a position on possible
discharge of treated hazardous waste from I.T. to CCCSD.
BACKGROUND: On December 15, 1986, the County issued a Notice of Preparation (NOP) of
an Environmental Impact Report (EIR) for the proposed I. T. Corporation's Vine Hill
Treatment Pl ant Modernizati on Proj ect (short titl e: I. T. Modernizati on Proj ect).
Currently, I. T. treats 1 iquid hazardous waste by cl assification, separation, chemical
treatment where appropriate, and then evaporation of the liquid at the Baker site ponds
(see map, Attachment I).
The 1. T. Modernizati on Proj ect is proposed because the I. T. Corporati on and other
hazardous/toxic waste disposal facilities must cease using evaporation ponds for
treatment and disposal by July 1, 1988, according to County pol icy, and by January 1,
1989, to comply with Cal ifornia statutes. The proposed I. T. Modernization Project
would replace existing treatment processes and provide additional treatment of incoming
liquid hazardous wastes to insure that the facility's effluent could be acceptably
discharged to a sewage treatment plant. The NOP lists CCCSD and Mountain View Sanitary
District as the sewage treatment plants which the EIR would consider as possible
discharge sites.
Di stri ct staff has prepared a comprehensive response to the NOP. In the course of
developing the response, staff concluded that it would be beneficial if the District
had a formal, Board-adopted position on the I. T. Modernization Project. Accordingly,
staff has prepared and recommends the Board of Directors adopt the following position:
"The District is concerned about the environmental and community impacts that
would result from the acceptance of treated hazardous waste from I.T.
Corporati on. The Di strict must determi ne whether the acceptance of treated
hazardous waste is compatible with the purpose, function, and capacity of the
District's waste treatment facilities and consistent with the long-term plans
and programs of the District. However, the District will fully consider the
results of the technical, environmental, public acceptance, and regulatory
impacts disclosed by the EIR and also the mitigation measures approved during
the EIR process to guide its decision on whether or not to accept treated
hazardous waste from the I. T Corporati on. "
RECOMMENDATION: Adopt District position on the proposed I. T. Modernization Project.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
f
Page 2 of 2
~ -~i ... ...... \ \
:..: ~~~ " N /; -J \
---:'c:fi (~A
. ..... . ...... -..
:. -.- ....
V'77:l VINE HILL TREATMENT PLANT
~ SCALE
(-- I
o 2000 4000 FEET
7.5' Us.Cos. TCPOGRAPHIC QUADRANGlES
OF VINE HLL AND WALNUT CREEK. CALIFORNIAl
CIA TEO: I'S', SCALEs Is24,GOO,
PHOT~VISED: 1700
* From Applicant's Comprehensive
Project Description
.
Centre Contra Costa Sanitar District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
Januar
22, 1987
NO.
VI.
ENGINEERING
7
SUBJECT
APPROVE AGREEMENT RELATING TO REAL PROPERTY AND TO
THE CONSTRUCTION, MAINTENANCE, AND OPERATION OF A
PRIVATE SEWAGE PUMPING STATION WITH RICHARD A. STUBBS,
ET AL, JOB 3482, LAFAYETTE AREA
DATE
Januar 13, 1987
TYPE OF ACTION
APPROVE REAL
PROPERTY AGREEMENT
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.lDIV.
Engineering Department/
Construction Division
ISSUE: District staff has required the subject agreement as a prerequisite to
providing sewer service to the property owners' three building sites.
BACKGROUND: The location of the existing public sewer main and the topography of the
subject property requires that sewer service be provided by a private onsite pumping
system. The system was completed in November, 1984.
The proposed agreement establishes that the ownership, operation, and maintenance of
the pumping system shall be the sole responsibil ity of the property owners. The
agreement holds the District free and harmless from all claims which could arise from
any damage to the property owners' real or personal property.
RECOMMENDATION: Approve the Agreement Relating to Real Property with Richard A.
Stubbs, et al, Job 3482, authorize the President of the Board of Directors and the
Secretary of the District to execute said agreement, and authorize the agreement to
be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
13021'.9!65
DH
RAB
INITIA TING DEPT.lDIV.
.()t(
U OOo1lC
'74 .. AC
I
I
~.l
...... -::: --r
--" ~UCA$
10.OAC
".11 AC
REAL PROPERTY AGREEMENT
Private Sewer Pumping Station
Job 3482 - Lafayette Area
, I
II II
/
/
.
Centra. Contra Costa Sanitar) ~istrict
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION
PAPER
BOARD MEETING OF
January 22, 1987
NO.
VII 1. BUDGET AND FINANCE 1
DATE
January 9, 1987
SUBJECT
RECEIVE THE ANNUAL STATEMENT OF INVESTMENT POLICY
TYPE OF ACTION
RECEIVE INVESTMENT
POLICY
SUBMITTED BY
INITIATING DEPT.lDIV.
Walter Funasaki, Finance Officer
Administratlve/Finance & Accountlng
ISSUE: Assembly Bill No. 1073, which was enacted in 1984, amended the Government
Code to require the treasurer or chief fiscal officer of a local agency to "annually
render to the legislative body of the local agency a statement of investment
policy."
BACKGROUND: The California legislature amended Government Code Section 53646 to
require that:
a. The treasurer or chief fiscal officer annually renaer to the legislative
body of the local agency a statement of investment policy.
b. The treasurer or chief fiscal officer render a monthlY report to the chief
executive officer and legislative body of the local agency showing the type
of investment,. institution, date of maturity, amount of deposit, current
market val ue for all securities with a maturity of more than 12 montns,
rate of interest, and such data as may be required by the local agency.
c. Section 53646 shall remain in effect only until January 1, 1991, and as of
that date is repealed, unless a later enacted statute, which is enacted
before January 1, 1991, deletes or extenas that date.
An investment report is submitted with the District's monthly financial statements
to the General Manager-Chief Engineer and the Board of Directors which complies with
all requirements of amended Section 53646.
The Contra Costa County Treasurer's Office is required to adhere to the District's
investment policy in investing District's funds. While the Treasurer's Office
heretofore assessed no fee for its services, a fee was initiated for the 1986-1987
fiscal year. The fee is charged quarterly and is based on a flat charge of $20
for each investment purchase or sale, plus an assessment of 1/3 of one percent of
the interest earned. The full-year effect of the new fee, which will be netted
against the District's interest income from temporary investments, is estimated to
be $20,000 for the 1986-1987 fiscal year.
The District's present investment policy is submitted for review and comment by the
Board of Directors.
REC<JI4ENDATION: Receive the annual rendering of the District's investment policy,
in compliance with Government Code Section 53646, and modify, as appropriate.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
~~~
1302....9/85 WNF PM
<C<SD
Central Contra Costa Sanitary District
NO.
POLICY & PROCEDURE
EFFECTIVE
July 17, 1986
SUBJECT
SECTION
INVESTMENT POLICY
ESTABLISHED BY:
The Board of Directors
REFERRING TO:
The investment policy of the Central Contra Costa Sanitary District is embodied in
the following eleven sections:
I. Statement of Objectives
The temporary investment portfol io of the District shall be designed to
attain a market-average rate of return, taking into account the District's
investment risk constraint and prudent investment principles.
II. Permissible Investments
Within the constraints prescribed by the Government Code of the State of
California for permissible investments, the District's investment portfolio
will only be invested in the following instruments:
o United States Treasury Bills and Notes, and obligations of
government agencies for which the full faith and credit of
the United States is pledged.
o
Bankers Acceptances, drawn on
bank, which are eligible
Reserve System.
and accepted
for purchase
by a commercial
by the Federal
o
Certificates of Deposit issued
chartered bank or a Federal or
loan association.
by a Federal or State
State chartered savings and
o Commercial Paper of prime quality limited to corporations
with assets over $500,000,000.
o Repurchase agreements for a period less than 30 days.
o Local Agency Investment Fund of the State of California.
I SHEET 1 OF 3
<CCSD
Central Contra Costa Sanitary District
POLICY & PROCEDURE
SUBJECT
INVESTMENT POLICY
III. Banks and Dealers
The District will use the services of the Treasurer's Office of the County
of Contra Costa which will transact the District's investment decisions in
compliance with the requirements described in this investment policy. The
County Treasurer's Office will execute the District's investments through
such brokers, dealers, and financial institutions as are approved by the
County Treasurer, and through the State Treasurer's Office for investments
in the Local Agency Investment Fund.
IV. Maturities
The maximum maturity for investments of the District is one year. Prior
approval of the Board of Directors must be obtained to acquire investments
with maturities beyond one year. However, investments in the Local Agency
Investment Fund would not be subject to the one year maximum maturity.
V. Diversification
To minimize the risk of loss through default, the total amount invested in
a single issuer will not be greater than 15% of the District's investment
portfolio value, except that the 15% limitation will not apply to United
States Treasury Bills and Notes and investments in the Local Agency
Investment Fund.
VI. Ri sk
Credit and market risks will be minimized through adherence to the list of
permi ssi bl e investments, a limit on maximum maturiti es and the 1 imitati on
on the total investment in a single issuer.
VII. Delegation and Authority
The District Finance Officer will be responsible for investment
transactions which should be made in accordance with this investment policy
and within the internal controls described in the following section.
VIII.
Prudence
Prudent judgment must be exercised by the District Finance Officer
responsible for investment transactions undertaken in accordance with this
investment policy.
I SHEET 2 OF 3
<C<SD
Central Contra Costa Sanitary District
POLICY & PROCEDURE
SUBJECT
INVESTMENT POLICY
IX. Controls
The District Finance Officer will establ ish subsidiary accounting records
of each investment which will enable the determination of income earned
monthly and through maturity, and the balancing of the principal amounts to
a control account in the general ledger. Internal control procedures will
require the countersignature of the Deputy General Manager for all
transactions which are initiated by the Finance Officer. The dollar limit
of the Deputy General Manager will be $5 million. Investment transactions
which exceed $5 mill ion will requi re the additional approval of the
General Manager-Chief Engineer. Such internal controls are to be reviewed
by the District's independent auditors annually.
X. Reporting
The District Finance Officer will annually render a statement of investment
policy to the Board of Directors. The Finance Officer will submit a
monthly report to the District's General Manager-Chief Engineer and Board
of Di rectors show i ng the type of investment, issuer, dates of issue and
maturity, amount of deposit, current market value of all securities with a
maturity of more than 12 months, and rate of interest.
XI. Performance Evaluation
A performance eval uati on wi 11 be campl eted by the Di strict's independent
auditors every four years, commencing with the 1984-1985 fiscal year, to
determine whether the investment objective of achieving a market-average
rate of return is being real ized. In determining the market-average rate
of return, the average return of three month U. S. Treasury bi lls, or the
average rate of Federal funds, whichever is higher, will be used.
I SHEET 3 OF 3