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HomeMy WebLinkAboutAGENDA BACKUP 02-05-87
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Centra:.. Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER BOAR'F~6F~~1-?F5, 1987
AUTHORIZE THE QUITClAIM OF A SEWER EASEMENT, JOB 1558,
PARCEL 9, WALNUT CREEK AREA
NO.
IV. CONSENT CALENDAR 11
DATE
January 26, 1987
SUBJECT
TYPE OF ACTION
APPROVE QUITClAIM
OF EASEMENT
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT./DIV.
ngineering Dept./Construction Div.
~: The County has requested the District to quitclaim the subject easement.
BACKGROJNO : The subj ect easement is located parti all y withi n the channel area of
the San Ramon Creek Bypass Project. The sewer main within the subject easement has
been abandoned and will no longer be needed for District purposes. The sewage which
flowed in the abandoned pipe is being temporarily pumped to the sewer main
located in Hol comb Court. After the channel is constructed, a new sewer wi 11 be
installed crossing over the top of the channel. This new sewer will be a gravity
system and will eliminate pumping sewage to Holcomb Court.
Contra Costa County is processing a Grant of Easement for the new sewer main and
will exchange it for the subject Quitclaim Deed.
RECOMMENDATION: Approve Quitclaim Deed to Contra Costa County, Job. No. 1558.
Authorize the President of the District Board of Directors and the Secretary of the
Di strict to execute said Quitcl aim, and authorize the Quitcl aim to be recorded.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT./DIV.
1302A.9/85
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QUITCLAIM
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QUITCLAIM SEWER EASEMENT J
JOB 1558 PARCEL 9
WALNUT CREEK AREA
.
CentreJ.-Contra Costa Sanitar.-- District
BOARD OF DIRECTORS
POSITION
PAPER
BOARD MEETING OF
Februar 5. 1987
PAGE 1 OF f
SUBJECT
NO.
IV.
DATE
CONSENT CALENDAR
12
AUTHORIZE THE EXEClJTION OF A (X)NSENT TO DEDICATION
TO CX>NTRA CX>STA (X)UNTY (J 00 3280 - PARCEL 1 AND J 00
3669 - PARCEL 1> SUB 6777 (CON(X)RD AREA)
APPROVE (X)NSENT
TO DEDICATION
SUBMITTED BY
INITtA TtNG DEPT.lDIV.
Dennis Hall, Associate Engineer
Engineering Dept./Construction Div.
ISSUE: A portion of Subdivision 6777 is being dedicated to the County for public
road purposes. The new roads are to be known as "Annali sa Drive," "Commerci al
Drive," and Commerci al Ci rcl e. " An exi sti ng public sewer easement is located
within the dedicated area.
BACKGROUND: The County requires a "Consent to Dedication" whenever an area
dedfcated for public road purposes encroaches upon an existing easement. A
standard consent document will be used in which the District retains prior rights.
RE(X)MMENDATION: Approve the Consent to Dedication to Contra Costa County,
Subdivision 6777, Job. No. 3280 and Job No. 3669, authorize the President of the
Di strict Board of Di rectors and the Secretary of the Di strict to execute sai d
document and authorize its recording by Contra Costa County.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
13:J:!.A -9-'135
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~OM/1te,l2C1AL, t::J/IeIVE
sue. 6777
CONSENT TO DEDICATION
OF PUBLI C ROADS
JOBS 3280 & 3669 SUB. 6777
NORTH CONCORD AREA
.
Centr~. Contra Costa Sanitar) District
BOARD OF DIRECTORS
I PAGE 1
OF 2
POSITION PAPERf BOARD MEEF~b;'~ary 5, 1987
SUBJECT
NO.
IV. CONSENT CALENDAR 13
DATE
January 26, 1987
AUTHORIZATION FOR P.A. 87-2 (CONCORD) TO BE INCLUDED IN A
FUTURE FORMAL ANNEXATION TO THE DISTRICT
TYPE OF ACTION
ACCEPT ANNEXATION FOR
PROCESSING
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.lDIV.
Engineering Dept./Construction Div.
Pa rce 1
No. Area
Owner
Address
Parcel No. & Acreage
Remarks
Lead
Agency
87-2
Concord
(14A2)
A. D. Seeno Construction Co
and North State Dev. Co.
4300 Railroad Avenue,
Pittsburg, CA 94565
159-050-028 (6.73 Ac)
Site to be improved as City of
commercial/light industrial Concord
development. City of
Concord will review
development plans.
RECOMMENDATION: Authorize P.A. 87-2 to be included in a future formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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ROGER J. DOLAN
INITIATING DEPT./DIV
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PROPOSED ANNEXATION
F?A.
87-2
.
Centr.. Contra Costa Sanitar ~ District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
February 5, 1987
NO.
IV.
CONSENT CALENDAR
14
SUBJECT
APPROVE REGISTRATION DIFFERENTIAL
FOR GARY WOLFF
DATE
February 2, 1987
TYPE OF ACTION
PERSONNEL
S~uMtff~ ~. Swanson
Principal Engineer
I,blITIA,TING De'T.lDI,li.
~nglneerlng uepartmentl
Engineering Division
ISSUE: Gary Wolff has passed the Civil Engineering Registration examination. It
is requested that the District grant him registration differential.
BACKGROUND: The current Memorandum of Understanding (MOU) covering General
employees includes the following provision regarding registration differential:
"The Central Contra Costa Sanitary District shall grant salary merit increases to
permanent employees who achieve registration or license as Professional Engineer,
Land Surveyor, or Certified Public Accountant while employed by the District in a
position not requiring such registration or license. Such merit increase shall be
subject to the employee's demonstration of ability to assist in the accomplishment
of District activities requiring a level of skills and importance normally
expected from a person with such certification. The salary merit increase shall
be in the amount of a one step increase of the employee's basic salary."
In accordance with the MOU, the Board of Directors shall consider each request for
registration differential.
Gary Wolff is an Assistant Engineer in the Engineering Division of the Engineering
Department. Although his classification does not require registration as a
professional engineer, Gary Wolff has demonstrated an ability to assist in the
accomplishment of District activities requiring a level of skills and importance
normally expected of a registered engineer. Mr. Wol ff was notified of his
successful completion of registration requirements on September 3, 1986. His
application for registration differential was deferred until his successful
completion of probation on January 1, 1987.
RECOMMENDATION: Approve a one-step sal ary increase for Gary Wol ff in accordance
with the Registration Differential Policy and Procedure effective January 1,1987.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302.....9/85
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Centr&... Contra Costa Sanitar 1 District
BOARD OF DIRECTORS
PAGE 1
OF
1
POSITION PAPER BOAR~~~TI~c;.yF5, 1987
NO.
IV. CONSENT CALENDAR 15
DATE
January 30, 1987
SUBJECT
APPROVE ATTENDANCE BY SON NGUYEN, GRAPHICS TECHNICIAN
1/11, AT SEMINAR ON GRAPHIC ILLUSTRATION TECHNIQUES
TYPE OF ACTION
APPROVE ATTENDANCE
SUBMITTED BY
Paul Morsen, Deputy General Manager
INITIATING DEPT./DIV.
Admi ni strative
ISSUE: Approval by the Board of Directors for attendance at an out-of-state seminar
TS"'req ui red.
BACKGRCXJND: The Dynamic Graphi cs Educati onal Foundati on (DGEF> has organized a
seminar and workshop titl ed "Ai rbrush III ustrati on Techniques", which will be hel d
on March 31 through April 3, 1987, in Peoria, Illinois. This 3-1/2 day seminar is
designed to teach airbrush illustration techniques and to provide a workshop
environment for understanding the assembly, cleaning, and mechanics and maintenance
of the airbrush equipment. Staff has searched the west coast area for the last two
years to find such a airbrush school, but the DGEF is the only such facility
equipped to teach this technical training.
The District currently has an airbrush system, but with the change in Engineering
personnel over the last ten years the airbrushing skills have been lost. The
District, in the last few years, has had an increasing need for graphics work for
various District publications. The airbrush is a versatile tool that with proper
training can render a variety of illustration effects, such as retouching existing
art and photographs. The airbrush is a particularly effective tool for industrial
art that is used by the District in its publications and technical engineering
graphics work. The airbrush can be used to apply various mediums, including
watercolors, acrylics, and inks. The applications for airbrush use by the District
woul d i ncl ude such items as the Annual Report, pl ant flOil di agram, CASA Di rectory,
pl ant tour di spl ays, engi neeri ng di agrams, and engi neeri ng graphics work. The
Di strict currently sends out publicati on materi al s which need ai rbrush work. In
fact, if the outside service wasn't so costly, we would use it more frequently.
Mr. Son Nguyen is the District's Graphic Technician 1/11 in the drafting section of
Engineering. Upon returning from DGEF, he will be able to teach other District
personnel the technique of using and maintaining the District's airbrush system.
The seminar cost for Mr. Nguyen's attendance is $527. The total seminar expense is
estimated to be $1,450 for the seminar fee, transportation, lodging, and meals.
Budgeted funds are available in the Administrative Department's Travel and
Conference Account. It is felt that the expense of this seminar should be charged
to the Admi ni strative Department si nce the maj ority of the ai rbrush work woul d be
used on publ ic information type publ ications, which are the responsibil ity of the
Administrative Department.
RECOMMENDATION: Approve attendance by Son Nguyen, Graphics Technician, at the DGEF
seminar titled "Airbrush Illustration Techniques" on March 31 through April 3, 1987,
in Peoria, Illinois.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
13~.9/85
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Centr,-_ Contra Costa Sanitar) Oistrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER
BOARD MEETING OF
February 5, 1987
NO.
IV.
CONSENT CALENDAR 16
SUBJECT
DATE
January 22, 1987
ADOPT RESOlUTION ESTABLISHING 1986-1987
APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTIQE XIII B
OF THE CALIFORNIA CONSTITUTION (PROPOSITION 4)
TYPE OF ACTION
ADOPT APPROPRIATIONS
LIMIT
SUBMITTED BY
INITIATING DEPT./DIV.
Walter N. Funasaki, Finance Officer
Administrative/Accounting & Finance
ISSUE: The Central Contra Costa Sanitary District is requi red to establ ish its
appropriations.limit in accordance with Article XIII B of the California Constitution.
BACKGRWtI>: On January 8, 1987, the Board of Directors authorized posting a public
notice of the availability of documentation in support of the District's
appropriations limit. As statutorily required, the public notice was made at least 15
days prior to the February 5, 1987 Board Meeting at which the adoption of the
appropriations limit is recommended.
The Sewer Construction Fund (Capital Fund) appropriations limit is $8,823,507 for the
1986-1987 fiscal year.
RECOMMENDATION: Adopt a resolution establishing the Sewer Construction Fund
appropriations 1 imit in the amount of $8,823,507 for the 1986-1987 fiscal year, in
accordance with Article XIII B of the California Constitution.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
.~
PM
1302A.9/85
RESa.UTION NO. 87-
A RESa..UTION ESTABLISHItG APPROPRIATIONS
LIMIT FOR FISCAl.. YEAR 1986-1987
WHEREAS, the Central Contra Costa Sanitary District is required under
Articl e XIIIB of the State of California Constitution to establish and
adopt an Appropriations Limit for each fiscal year; and
WHEREAS, said District has determined the Appropriations Limit of its
Sewer Construction Fund (Capital Fund) for fiscal year 1986-1987 to be
$8,823,507.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the
Central Contra Costa Sanitary District, does hereby adopt Appropriations
Limit for said Fund in the amount of $8,823,507 for the fiscal year
ending June 30, 1987.
PASSED AND ADOPTED this 5th day of February, 1987, by the District
Board of the Central Contra Costa Sanitary District by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COONTERSIGNED:
Secretary of Central Contra
Costa Sanitary District, County of
Contra Costa, State of California
Approved as to Form:
James L. Haz a rd
District Counsel
.
Centrl. Contra Costa Sanitar i District
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION
PAPER
BOARD MEETING OF
February 5, 1987
NO.
V.
ENGINEERING
1
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXEaJTE
AN AGREEMENT WITH THE J OINT VENTURE OF JAMES M.
MONTGOMERY CONSULTING ENGINEERS AND CAMP DRESSER & MCKEE
AND AUTHORIZE $192,500 FROM THE SEWER CONSTRUCTION FUND
FOR THE OUTFALL PROJ ECT, DSP 20056
DATE
February 2, 1987
TYPE OF ACTION
AUTHORIZE /lGREEMENT
AUTHORIZE FUNDS
suefl1gr9~ BCreson
Associate Engineer
1~1~~~ae~i'i~I'O i vis ion
Engineering Department
ISSUE: Board of Director's authorization is required for the General
Manager-Chief Engineer to execute a consulting engineering agreement and to expend
sewer construction funds.
BACKGROUND: The District discharges final effluent to Suisun Bay through a
72-i nch di ameter outfall constructed in 1958. The outfall was desi gned for
grav ity flow of 70 t-GD and pumped flow of 180 t-GD. It has been operated in the
gravity mode since installation. In recent years the combination of base flows
plus infiltration and inflow have exceeded the outfall gravity capacity and pond
storage capacity duri ng wet weather. Pressurizati on (pumpi ng flow through the
outfall) will provide additional capacity; however, pressurization of the outfall
has been complicated by both technical and legal issues. A detailed description
of the Outfall Project and the technical and legal issues is presented in
Attachment 1.
Due to the compl ex nature of the proj ect, staff recommends a phased approach for
the project. The key components of Phase I will include preparation of a plan and
associ ated methodol ogi es for outfall rehabil itati on; modell ing the outfall to
predict differential settlement, development of alternatives for maximizing
existing outfall capacity and establishing a long-term surveillance program.
Phase II will impl ement the rehabil itati on methods i dentifi ed duri ng Phase I and
will initiate the long-term maintenance and operation of the outfall, including
pressurization of the existing outfall to maximize capacity. Phase II will be
coordinated with the Treatment Plant Master Plan and will include an evaluation of
the possible need and schedule for a new outfall.
District staff conducted a formal selection process for the best qualified
engineering consultant. A request for proposals was sent to seven consulting
firms on October 30, 1986. A selection panel, consisting of representatives from
the Engi neeri ng and Pl ant Operati ons Departments as well as an outsi de panel
member, screened the proposals and selected John Carollo Engineers, Camp Dresser &
McKee, and James M. Montgomery Engineers to make a final presentation. Acting on
an opportunity to compose a team of complementary strengths, the District
suggested, and the consul tants subseq uentl y agreed to, a j oi nt venture of the
firms of James M. Montgomery Engineers and Camp Dresser & McKee (JMM/CDM), both of
Walnut Creek. A cost reimbursement contract with the joint venture has been
negotiated with a cost ceiling of $192,500 for this initial work.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302/1.9/85
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INITIATING DEPT./DIV.
SUBJECT
AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXEOJTE
AN AGREEMENT WITH THE J OINT VENTURE OF JAMES M.
MONTGOMERY CONSULTING ENGINEERS AND CAMP DRESSER & MCKEE
AND AUTHORIZE $192,500 FROM THE SEWER CONSTRUCTION FUND
FOR THE OUTFALL PROJ ECT, DSP 20056
POSITION PAPER
PAGE 2 OF 4
QATE
r-e5ruary 2, 1987
An authorization of $192,500 is requested to cover the cost of Phase I of the
Outfall Proj ect. The proj ect will requi re a further authorizati on for Phase II
predesign. The project is identified as "Outfall Improvements" in the Priority A
list of the Capital Improvement Plan.
This project has been evaluated by staff and determined to be exempt under Section
17.3 Feasibility and Planning Studies of the District's guidelines for the
implementation of the California Environmental Quality Act (CEQA). Once a project
has been fully defined, further CEQA actions may be required.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
agreement with the joint venture of James M. Montgomery Consulting Engineers and
Camp, Dresser & McKee to in1ti ate work on the Outfall Proj ect and authorize
$192,500 from the Sewer Construction Fund.
---------
13028-9/85
Attachment 1
CENTRAl CONTRA COSTA SANITARY DISTRICT
OUTFALL PROJ ECT
PROJ ECT DESCRIPTION
BackQround
Fi nal effl uent from the Di stri ct' s Wastewater Treatment Pl ant is
discharged to Suisun Bay through a four-mile long 72-inch diameter
outfall. The outfall was constructed in 1958 through undeveloped areas
north of the Treatment Pl ant. Since 1958 development of the area has
occurred; the ACME Landfill and the International Technology Corporation
(IT) Baker site have been built on either side of the outfall easement.
Technical
Development along the outfall is a concern to the District since soils
studies have indicated that differential joint movement may result from
such development. The differential joint movement occurs when structures
are built over or adjacent to the outfall. These construction activities
add overburden to the bay mud, thereby hastening its consolidation.
Since initial construction in 1958, structural failures and settlement
have occurred along the outfall. These are manifested in the form of
compression cracks at the joints, significant vertical deflection in
pipeline segments, and cracks in the pipeline beneath the Pacheco Creek
crossi ng. In situati ons where si gnificant differenti al settl ement has
been documented, rehabilitation is required to protect the structural
integrity of the outfall pipe.
Another concern stems from a recently compl eted pl anni ng study which
indicates that a second future outfall will be required in order to
accommodate ultimate wet weather flows.
LeQa 1
The concerns about the outfall are further complicated by the fact that
the District has recently filed a suit asking IT to move levees which
threaten the outfall. Since the levees serve to impound toxic
materi al s, the Di stri ct is al so concerned about the possi bllity of any
potential damage to the levees which would result in a leak or spill of
toxic materials in the vicinity of the outfall. Such spillage of the
toxics could migrate to the bay via the outfall pipe or outfall bedding.
As a result of these concerns, the routing of the outfall through the IT
property requi res speci al studi es to assure the safety of an outfall
pressurizati on proj ect.
Previous Activities
In 1979 a 2,500 foot section of pipeline was relocated due to pipeline
movement induced by A()1E 1 andf i lli ng operati ons. As a resul t, th i sand
other known structure fail ures and settl ement, it was determined that
rehabilitation of the outfall would be required prior to pressurization.
The first attempt at outfall rehabilitation was conducted in 1984. In
October of that year the outfall was dewatered for the purpose of
internal inspection and rehabilitation. During the course of that
project numerous areas of joint movement which were a result of
differential soil settlement were identified. The joints showing the
most significant movement were repaired using three technologies to
prevent leakage of effluent under pressurization. Additional repairs
woul d have exceeded the RWQCB' s 30-day permit for di schargi ng secondary
effluent inshore. A second phase was recommended prior to
pressurization. The second phase scope will include evaluation of joint
repairs made during Phase I, selection of the joint repair technique to
be used for Phase II, and repair of the remaining bad points.
Planned Activities
The Outfall Project, in coordination with the Master Plan, will address
not only maximizing existing outfall capacity, but also the cost and
timing of a new outfall in order to meet ultimate discharge requirements.
Key components of the Outfall Project will include internal and external
rehabilitation, alternative outfall alignments, long-term monitoring and
surveillance, and litigation support.
.
Centr.... Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 13
POSITION PAPER BOARD MEEV~%~~ary 5, 1987
NO.
VII. BUDGET AND FINANCE 2
D~TE
January 30, 1987
SUBJECT
RECEIVE THE 1986-1987 OPERATIONS AND MAINTENANCE BUDGET
REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 1986
TYPE OF ACTION
RECEIVE BUDGET
REVIEW
SUBMITTED BY
Walter N. Funasaki, Finance Officer
INITIATING DEPT./DIV.
Administrative/Finance & Accounting
~: A report of the results of a comparative review of actual and budgeted
Operations and Maintenance (O&M) revenues and expenses for the first six months of
the 1986-1987 fiscal year is provided in this Position Paper.
BAa<GRWND: A general summary of actual and budgeted Di strict O&M revenues and
expenses for the six months ended December 31, 1986 follows:
DISTRICT REVENUES
District revenues from all revenue sources through the six months ended
December 31, 1986 totaled $15,552,230, which were $27,287 greater than budgeted
revenues of $15,524,943. The primary revenue amounts budgeted for the fiscal
year are $13,880,908 of Sewer Service Charges and $3,625,000 of Service Charge
Revenue from the City of Concord, jointly comprising 91.6% of budgeted revenues.
Sewer Service Charge revenues of $13,860,812 were real ized through December 31,
1986, of which $13,311,032 were the annual Sewer Service Charges collected
through the Contra Costa County property tax rolls, and the remainder collected
directly by the District. $876,599 have been received from the City of Concord
as an advance payment of one-half of the service charges for the first six
months of the fiscal year. The balance of the budgeted City of Concord service
charge revenues of $2,748,407 is expected to be realized during the remainder of
the fiscal year.
A summary of major variances between actual and budgeted revenue accounts for
the six month s ended Decembe r 31, 1986, and the p roj ected va ri ances from
budgeted revenues for the 1986-1987 fiscal year are presented in Attachment I.
DISTRICT EXPENSES
District expenses of $9,197,180 for the first six months of the fiscal year were
$622,111 1 ess than budgeted expenses of $9,819,291. A summary of vari ances
between actual and budgeted expenses by department for the six months ended
December 31, 1986, and the projected variances from budgeted expenses for the
1986-1987 fiscal year are presented in Attachment II. Variances between actual
and budgeted expenses by major expense category are shown in Attachment III.
Explanations of major overexpended or underexpended accounts of each department
for the six months ended December 31, 1986 are provided in Attachment IV.
RECOMMENDATION: Receive the 1986-1987 Operations and Maintenance Budget Review for
the six months ended December 31, 1986, and provide comments and guidance to
Di stri ct staff.
INITIATING DEPT./DIV.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~~~
1302....9/85
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Central Contra Costa Sanitary District
Revenue Variance Explanations
For the Six Months Ended December 31. 1986
Revenue Account
Six Months Ended Dece.ber 31. 1986
Variance
Favorabl e
Actual BudQet <Unfavorabl e>
$13.860.812 $13,794,700 66,112 (1)
876,593 850,000 26,593 (2)
205,578 300,000 <94,422> (3 )
45,342 105,000 <59,658> (4)
11 ,660 40,000 <28,340> (5 )
117,672 19,998 97,674 (6)
15,117,657 15,109,698 7,959
434,573 415,245 19,328
$15.552,230 15,524,943 27 ,287
Sewer Service Charges
Service Charges-Concord
Interest Income
Pl an Review
Industrial Permit Fees
Miscellaneous Income
All Other Accounts
Total Revenue
ATTAa-tMENT I
Proj ected 1986-1981
Fiscal Year
Variance
Favorabl e
<Unfavorabl e>
140,000
<100,000>
< 80,000>
100,000
60,000
60,000
(1) Sewer Service Charges produced a favorable variance of $66,112 primarily within the Sewer
Service Charges-Counter account because of a greater number of connections during the first
six months than anticipated. The Sewer Service Charges-Counter account is projected to
exceed budget by $140,000 for the fiscal year.
(2) Service Charges-Concord achieved a favorable variance of $26,593 as a result of a lower
than actual flow factor used for budgeting. However, as the Plant Operations Department is
projected to have a favorable variance in operations and maintenance expenses, this account
is projected to be substantially equivalent to budget for the fiscal year.
(3) Interest Income has an unfavorable variance of $94,422 as a result of a higher than actual
interest rate assumption used for budgeting. This account is projected to be $100,000 less
than budget for the fiscal year.
(4) Pl an Review has an unfavorabl e vari ance of $59,658 because, al though a simil ar number of
private jobs as 1 ast year were processed, the small er proj ects thi s year produced lower
revenues because the fee is based on pipe footage. This account is projected to be $80,000
less than budget for the fiscal year.
(5) Industrial Permit Fees produced an unfavorable variance of $28,340 because fees anticipated
to be collected from industries transferred from the City of Concord have not been realized
as transfer will occur later in the fiscal year, and permitting of new industries will
occur after completion of a user survey. This account is projected to be substantially
equivalent to budget for the fiscal year.
(6) Mi scell aneous Income has a favorabl e vari ance of $97,674 as a resul t of the repayment of
the District's account balance in the Local Public Entity Employees Fund of $106,000 upon
discontinuance of the fund, and conversion of the District's unemployment insurance account
to a reimbursement of benefits basis. This account is projected to be $100,000 higher than
budget for the fiscal year.
2
ATTAa-tMENT II
Central Contra Costa Sanitary District
Summary of Actual and Budgeted O&M Expenses By Department
For the Six Months Ended December 31. 1986
Projected 1986-1987
Six Months Ended Dec_ber 31. 1986 Fiscal Year Variance
Variance-Favorable Favorable <Unfavorable>
<Unfavorabl e> % of Annual
Department Actual BudQet $ ..!- $ BudQet
Administrative $1,664,920 1,706,642 41,722 2.4
Engineering 1,227,620 1,241,514 13 ,894 1.1 <43,000> <1.7>
Collection System
Operations 1,409,252 1,483,514 74,262 5.0 36,500 1.2
Plant Operations 4,424,423 4,824,964 400,541 8.3 498,000 5.1
Pump Stations 470,965 562,657 91,692 16.3 31,700 2.9
Total District $9,197,180 9,819,291 622,111 6.3 523,200 2.7
3
ATTAa-fMENT III
Central Contra Costa Sanitary District
SLlllnary of Actual and Budgeted O&M Expenses By Expense Category
For the Six Months Ended Dec~ber 31, 1986
Favorabl e
<Unfavorabl e>
Expense CateQory Actual BudQet Variance
Labor and Employee Benefits $ 6,280,893 6,413,940 133,047 (1)
Util i ti es 1,172,679 1,411,277 238,598( 2)
Chemicals 536,576 563,203 26,627(3)
All Other 2,038,810 2,297,480 258,670
Total District Expenses $10,028,958 10,685,900 656,942
Total Capitalized Expenses <831,778> <866,609> <34 , 831 > ( 4 )
Net District Expenses $ 9,197,180 9,819,291 622,111
Variance Explanation
(1) Labor and Employee Benefits:
The favorable Labor and Employee Benefits variance of $133,047 is
primarily the result of the deferral of filling authorized job
positions during the first half of the fiscal year, principally within
the Plant Operations and Collection System Operations Departments.
(2) Util ities:
The favorable utilities variance of $238,598 is primarily the result of
lower than anticipated electricity and natural gas expenses for the
Pl ant Operati ons Department, as a resul t of lower rates and reduced
consumption of natural gas because of an extended shutdown period for
one of the gas-fed boilers.
(3) Chemicals:
The favorable Chemicals variance of $26,627 is primarily the result of
decreased requirements for odor control chemicals due to a cool summer
and lower influent flows than projected.
(4) Total Capitalized Expenses:
The unfavorable Capital ized Expenses variance of $34,831 is primarily
the resul t of the deferral of Engi neeri ng staff effort on capital
projects because of a maternity leave and delay in filling two
engineering positions.
4
ATTAOlMENT IV
CENTRAL CONTRAL OOSTA SANITARY DISTRICT
EXPENSE ACCOUNT VARIANCE EXPlANATIONS
FOR THE SIX MONTHS ENDED DECBeER 31. 1986
ADMINISTRATIVE DEPAR1JI:NT
Six Month Review:
Operati ons and mai ntenance expenses for the si x months ended
December 31, 1986 total ed $1,664,920, and were $41,722 1 ess
than budgeted expenses of $1,706,642. The 2.4% underexpen-
diture is primarily the result of the following expense account
variances:
Office expense of $17,169 is $5,277 1 ess than bugeted
expense of $22,446 primarily because of decreased stocks
of copying supplies for the Third Floor copier being
required to serve other departments' copying requirements,
as a result of more efficient copiers leased in other
departments. Thi s account is proj ected to be $6,500
underexpended for the fiscal year.
Professional Services expense of $14,700 is $10,300 1 ess
than budgeted expense of $25,000 primarily because of the
deferral to the second six months of the fiscal year,
respirator and chemical examinations by the District's
industrial physician, and a provision of $3,000 for
arbitration services which was not requi red in the first
six months. This account is projected to be $2,500
underexpended for the fiscal year.
legal Services-Board expense of $1l,124 is $13,876 less
than budgeted expense of $25,000 because the review of the
entire District Code by District Counsel, which was
originally scheduled during the first six months, has been
deferred to the second six months of the fiscal year.
This account is projected to be $3,000 underexpended for
the fiscal year.
Rents and leases expense of $12,161 is $2,529 1 ess than
budgeted expense of $14,690 because of a four month delay
in the installation of an upgraded copier due to a stock
shortage. This account is projected to be $2,500
underexpended for the fiscal year.
5
Public Information expense of $13,502 is $7,002 higher
than budgeted expense of $6,500 because of greater than
planned expense for the Fortieth Anniversary and
Dedication Ceremony due to attendance being three times
higher than anticipated. Additionally, the production
expense of the 1985-1986 Annual Report exceeded budgeted
expense. Thi s account is proj ected to be $7,000
overexpended for the fiscal year.
Canputer Maintenance expense of $6,642 is $2,466 higher
than budgeted expense of $4,176 primarily because the
$2,400 expense for the 1 ast quarter of the pri or fi scal
year under the maintenance agreement for the ADDS Mentor
Computer was recorded in this fiscal year. This account
is projected to be $3,000 overexpended for the fiscal
year.
Travel and Conference expense of $1l,297 is $2,795 less
than budgeted expense of $14,092 primarily because of less
than anti ci pated travel expenses of the Board of
Directors, and reduced air fares. This account is
projected to be substantially equivalent to budget for the
fiscal year.
Miscellaneous expense of $5,370 is $2,727 higher than
budgeted expense of $2,643 primaril y because of greater
than anticipated expense of the Fortieth Anniversary
commemorati on hel d at Waterfront Park, Marti nez. Thi s
account is proj ected to be $2,400 overexpended for the
fiscal year.
Recruitment expense of $18,675 is $6,450 higher than
budgeted expense of $12,225 primarily because of the
engagement of a personnel recruitment firm to assist in
the recruitment activity, which was necessitated by the
resignation of a Personnel Analyst This account is
projected to be substantially equivalent to budget for the
fiscal year.
Outside Printing expense of $10,560 is $3,229 higher than
budgeted expense of $7,331 because of heavy use of
conti nuous-form 1 etterhead stock to accomodate increased
recruitment activity, and the reorder of a 1 arger than
anticipated quantity of security check stock for payments
to suppl iers. This account is projected to be $3,000
overexpended for the fiscal year.
The balance of the net underexpenditure occurred within
accounts in which the variance percentage between actual
and budgeted expenses was 1 ess than 15%, and which are
projected to be substantially equivalent to budget for the
fiscal year.
6
Fiscal Year Projection:
The Administrative Department's operations and maintenance
expenses are projected to be substantially equivalent to
budgeted expenses for the fiscal year ended June 30, 1987.
Although overexpenditures are projected for the fiscal year in
the amount of $7,000 in Public Information, $3,000 in Computer
Maintenance, $2,400 in Miscellaneous and $3,000 in Outside
Printing, offsetting underexpenditures are projected in the
amounts of $6,500 in Office Expense, $2,500 in Professional
Services, $3,000 in Legal Services-Board, and $2,500 in Rents
and Leases.
ENGINEERING DEPARTMENT
Six Month Review:
Operations and maintenance expenses for the six months ended
December 31, 1986 totaled $1,227,620,and were $13,894 less than
budgeted expenses of $1,241,514. The 1.1% underexpenditure is
primarily the result of the following expense account
variances:
legal Services-Staff expense of $21,708 is $9,052 higher
than budgeted expense of $12,656 primarily because of
unanti ci pated 1 egal revi ew requi rernents for pretreatment
issues, including research into hazardous waste
regulations as it relates to acceptance of treated
hazardous wastes from Getty Synthetic Fuels and I.T.
Corporation. Additional legal effort was expended on
development of a model pretreatment contract which will be
used for all major industries. This account is projected
to be $20,000 overexpended for the fiscal year.
Technical Services expense of $27,676 is $42,604 less than
budgeted expense of $70,280 because of the deferral of a
number of studies and activities by outside firms to the
second six months of the fi scal year. The studi es and
activities include technical guidance on revising the
source control ordinance, identifying new industrial
users, and preparing annexation descriptions and maps.
Th i s account is proj ected to be $8,000 overexpended for
the fiscal year.
Other Outside Services expense of $53,365 is $7,035 less
than budgeted expense of $60,400 because of a lower than
anti ci pated processi ng charge by the Contra Costa County
for placing and collecting the District's Sewer Service
Charge on the real property tax bills. This account is
projected to be $7,000 underexpended for the fiscal year.
Salaries and Wages-Contra and related capitalized expenses
of $735,697 are $32,891 less than budgeted capitalized
expenses of $768,588 primarily because of a decrease in
force account charges to capital projects due to the
unanticipated maternity leave of an Associate Engineer, and
7
delay in hiring two new Associate Engineers. These
capital ized wages and employee benefits are proj ected to
be $22,000 underrealized for the fiscal year.
The balance of the net underexpenditure occurred within
accounts in which the variance between actual and budgeted
expenses was less than $5,000, and which are projected to
be substantially equivalent to budget for the fiscal year.
Fiscal Year Projection:
The Engi neeri ng Department's operati ons and mai ntenance
expenses are projected to be $43,000 overexpended for the
fi scal year endi ng June 30, 1987, as a resul t of an
overexpenditure in the amount of $20,000 in Legal
Services-Staff, $8,000 in Technical Services, and $22,000
underreal ized in Sal ari es and Wages-Contra and rel ated
capitalized expenses, offset by an underexpenditure in the
amount of $7,000 in Other Outside Services.
COLLECTION SYSTEM OPERATIONS DEPARTMENT
Six Month Review:
Operations and maintenance expenses for the six months ended
December 31, 1986 total ed $1,409,252, and were $74,262 1 ess
than budgeted expenses of $1,483,514. The 5.0% under-
expenditure is primarily the result of the following expense
account variances:
Salaries and Wages and related employee benefits expenses
of $1,052,269 are $70,297 less than budgeted expenses of
$1,122,566 primarily because of a long-term leave of
absence of an employee awaiting retirement, and two
unfill ed positi ons. These accounts are proj ected to be
$74,500 underexpended for the fiscal year.
Gasol1ne, 011, and Fuel expense of $19,063 is $9,933 1 ess
than budgeted expense of $28,996 primarily because of a
significant reduction in the price of gasoline from $1 to
$.65 per gallon. This account is projected to be $15,000
underexpended for the fiscal year.
Operating Supplies expense of $118,285 is $13,305 less
than budgeted expense of $131,590 because of the deferral
of purchases of certai n suppl y items to the earl y months
of the second half of the fiscal year. This account is
projected to be substantially equivalent to budget for the
fiscal year.
Safety Suppl1es expense of $9,108 is $3,812 higher than
budgeted expense of $5,296 because of the purchase of
safety equipment used for traffic control which was
8
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formerly rented. The safety equipment consists of traffic
cones, signs, barricades, and fl ashers. This account is
projected to be $4,500 overexpended for the fiscal year.
Vehicle/Equipment Repairs and Maintenance expense of
$39,438 is $6,242 higher than budgeted expense of $33,196
because of expenses incurred in installing safety
equipment, tool boxes, and radios on newly acquired field
equipment. This account is projected to be $7,400
overexpended for the fiscal year.
Rents and Leases expense of $12,612 is $6,674 1 ess than
budgeted expense of $19,286 because of a 1 essened
requirement for rented equipment as a result of the
purchase of new equipment, and reduced downtime for
existing equipment. This account is projected to be
$10,900 underexpended for the fiscal year.
Technical Services expense of $68,622 is $36,736 higher
than budgeted expense of $31,886 because of the use of
temporary agency personnel as replacements for a crew
leader who was on a leave of absence awaiting retirement,
maintenance crew members in training as provisional
constructi on equi pment operators, and a mechanic who was
absent for three months. Therefore, the overexpenditure
in this account is offset by the previously described
underexpenditure in the Salaries and Wages and related
employee benefits accounts. This account is projected to
be $62,000 overexpended for the fiscal year.
Janitorial and Refuse Removal expense of $22,920 is $8,980
1 ess than budgeted expense of $31,900 because of expense
savings achieved in the commercial hauler's charges by
disposing of soil from District repair excavations on the
treatment pl ant property instead of the commerci al
landfill. This account is projected to be $10,000
underexpended for the fiscal year.
The balance of the net underexpenditure occurred within
accounts in which the vari ance between actual and
budgeted expenses was 1 ess than $6,000, and which are
projected to be substantially equivalent to budget for the
fiscal year.
Fiscal Year Projection:
The Coll ecti on System Operati ons Department's operati ons and
maintenance expenses are projected to be $36,500 underexpended
for the fi scal year endi ng June 30, 1987, as a resul t of
underexpenditures of $74,500 in Salaries and Wages and related
employee benefits, $15,000 in Gasoline, Oil and Fuel, $10,900
in Rents and Leases and $10,000 in Janitorial and Refuse
Removal, offset by overexpenditures of $4,500 in Safety
Supplies, $7,400 in Vehicle/Equipment Repairs and Maintenance
and $62,000 in Technical Services.
9
PLANT OPERATIONS DEPAR1JI:NT
Six Month Review:
Operati ons and mai ntenance expenses for the si x months ended
December 31, 1986 totaled $4,424,423, and were $400,541 less
than budgeted expenses of $4,824,964. The 8.3% underexpen-
diture is primarily the result of the following expense account
variances:
Salaries and Wages and related employee benefits expense
of $2,385,015 are $54,787 1 ess than budgeted expenses of
$2,439,802 primaril y due to unfill ed positi ons duri ng
part, or all, of the first six months of the fiscal year.
These accounts are proj ected to be $34,000 underexpended
for the fiscal year.
Lime expense of $174,050 is $6,500 higher than budgeted
expense of $167,550 because of slightly higher than
anticipated usage during the first six months of the
fiscal year. As a result of a major trea1lnent process
improvement produced by the the completion of the
Dissolved Air Flotation project, use of lime will be
di sconti nued duri ng the second si x months of the fi scal
year. Consequently, this account is projected to be
$131,000 underexpended for the fiscal year.
Electrical expense of $678,288 is $44,567 less than
budgeted expense of $722,855 primarily because of lower
than anticipated electrical rates. It is assumed that
thi s favorabl e di sparity will extend through the second
half of the fiscal year; therefore, this account is
projected to be $74,000 underexpended for the fiscal year.
Natural Gas expense of $330,945 is $171,490 1 ess than
budgeted expense of $502,435 primaril y because of lower
than anticipated natural gas rates, and an extended
shutdown peri od for one of the gas-fed boil ers. Thi s
account is projected to be $184,000 underexpended for the
fiscal year.
Outside Repairs and Maintenance expense of $90,745 is
$36,157 less than budgeted expense of $126,902 because of
the deferral of mul ti pl e hearth furnace and centri fuge
maintenance until the furnace switchover is requi red for
the Solids Conditioning Building Control Room project
during the second six months of the fiscal year. This
account will be substantially equivalent to budget for the
fiscal year.
10
Technical Services expense of $29,325 is $12,958 higher
than budgeted expense of $16,367 because of the use of
temporary agency personnel due to vacanci es caused by an
employee participating in the District's trainee program,
the transfer of a secretary to another department and two
unfilled utility worker positions. This account is
projected to be $10,000 overexpended for the fiscal year.
Ash Removal expense of $47,490 is $13,512 less than
budgeted expense of $61,002 because the schedul ed
vacuuming of ash from the multiple hearth furnace during
maintenance was deferred to the second six months of the
fiscal year. As the volume of ash will be reduced as a
result of the elimination of lime during the balance of
the fiscal year, this account is projected to be $30,000
underexpended for the fiscal year.
Sludge Removal expense of $580 is $41,468 less than
budgeted expense of $42,048 because anti ci pated mul ti pl e
hearth furnace shutdowns for maj or mai ntenance and the
Solids Conditioning Building Control Roan project were
deferred to the second six months of the fiscal year, and
furnace fai 1 ure occurrences provi ded for were avoi ded.
This account is projected to be $50,000 underexpended for
the fiscal year.
Canputer Maintenance expense of $18,287 is $5,981 1 ess
than budgeted expense of $24,268 because of improved
computer hardware rel i abil ity produced by upgrades
installed during the prior fiscal year, and use of surplus
parts obtained from another treatment facility at naninal
cost. Thi s account is proj ected to be $5,000 under-
expended for the fiscal year.
Other Outside Services expense of $27,166 is $49,834 less
than budgeted expense of $77,000 because of the deferral
of the following studies by outside consultants to the
second six months of the fiscal year: Treatment Pl ant
1 andscape master pl an; i nci nerator stack emi ssi on test;
and design for upgrading the Primary Building. This
account is proj ected to be substanti all y equival ent to
budget for the fiscal year.
The balance of the net underexpenditure occurred within
accounts in which the variance percentage between actual
and budgeted expenses was less than 15%, and which are
projected to be substantially equivalent to budget for the
fi scal year.
11
Fiscal Year Projection:
The Pl ant Operati ons Department's operati ons and mai ntenance
expenses are proj ected to be $498,000 underexpended for the
fiscal year ending June 30, 1987 as a result of the following
account variances:
Underexpended
<Overexpended>
Salaries and Wages and
Employee Benefits
Lime
El ectrical
Natural Gas
Technical Services
Ash Removal
Sl udge Removal
Computer Maintenance
$ 34,000
131,000
74,000
184,000
<10,000>
30,000
50,000
5,000
$498,000
PU~ STATIONS
Six Month Review:
Operati ons and mai ntenance expenses for the si x months ended
December 31, 1986 totaled $470,965, and were $91,692 less than
budgeted expenses of $562,657. The 16.3% underexpenditure is
primarily the result of the following expense account
variances:
Operating Supplies expense of $11,613 is $2,301 higher
than the budgeted expense of $9,312 primarily because of
unanticipated operating supplies used to maintain
compliance with underground fuel tank requirements. This
account is proj ected to be $1,300 overexpended for the
fi scal year.
Electrical expense of $89,233 is $12,195 less than
budgeted expense of $101,428 because of lower pumpi ng
demands due to lower than normal influent flows, and lower
than anticipated electrical rates. This account is
projected to be $33,000 underexpended for the fiscal year.
General Repairs and Maintenance expense of $20,511 is
$7,329 1 ess than budgeted expense of $27,840 because of
the deferral of a major pump overhaul to the second six
months of the fiscal year. This account is projected to
be substantially equivalent to budget for the fiscal year.
12
Outside Repairs and Maintenance expense of <$1,126> is
$50,862 less than budgeted expense of $49,736 because roof
repairs for two pump stations and repairs to an
electrical diesel engine have been deferred to the second
six months of the fiscal year. This account is projected
to be substanti ally equival ent to budget for the fiscal
year.
The balance of the net underexpenditure occurred within
accounts in which the variance percentabe between actual
and budgeted expenses was 1 ess than 15% and which are
projected to be substantially equivalent to budget for the
fiscal year.
Fiscal Year Projection:
The Pump Stati on's operati ons and mai ntenance expenses are
proj ected to be $31,700 underexpended for the fiscal year
ending June 30, 1987, as a result of an underexpenditure of
$33,000 in Electrical and an overexpenditure of $1,300 in
Operating Supplies.
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Centra. Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1
OF 1
POSITION
PAPER BOARD MEETING OF
Februar 5, 1987
NO.
VIII. LEGAL/LITIGATION 1
DATE
J anuar 27, 1987
TYPE OF ACTION
SUBJECT
DENY CLAIM FROM DAVID HAMMOND AND BARBARA MITCHELL
DENY CLAIM
SUBMITTED BY
Jack E. Campbell,
Administrative 0 erations Mana er
INITIATING DEPT./DIV.
Administrative/Risk Management
ISSUE: A claim for $10,000 for vehicle property damage and personal injuries has
'b'ee"n received from Davi d M. Hammond and Barbara Mitchell all egi ng a January 13,
1987, vehicle accident at 31 Crestview Drive, Orinda, involving ice on the
roadway.
BACKGRCllND: Mr. Hammond, an attorney representi ng himsel f and Ms. Mitchell,
alleges that there was a leaking water line and/or sewer line which resulted in
ice formati on on Crestvi ew Drive, thereby causi ng a dangerous and defective
driving condition. He further alleges that as a proximate result Mr. Hammond's
vehicle lost control and impacted a telephone pole. For damages known at this
time, Mr. Hammond and Ms. Mitchell are cl aiming $5,000 each for a total of
$10,000. Mr. Hammond requests that if this cl aim is to be denied, it be done
expeditiously.
An initial investigation by staff does not indicate any Central Contra Costa
Sanitary District responsibility for any ice on the roadway; therefore, the
recommendation is that this claim be denied.
RECOMMENDATION: Deny cl aim from Davi d Hammond and Barbara Mitchell for all eged
damages and injuries resulting from a January 13, 1987, vehicle accident at 31
Crestview Drive, Orinda.
INITIATING DEPT./DIV.
\:\(~
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A.9/8
JEC
PM