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HomeMy WebLinkAboutAGENDA BACKUP 02-05-87 <8 Centra:.. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOAR'F~6F~~1-?F5, 1987 AUTHORIZE THE QUITClAIM OF A SEWER EASEMENT, JOB 1558, PARCEL 9, WALNUT CREEK AREA NO. IV. CONSENT CALENDAR 11 DATE January 26, 1987 SUBJECT TYPE OF ACTION APPROVE QUITClAIM OF EASEMENT SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT./DIV. ngineering Dept./Construction Div. ~: The County has requested the District to quitclaim the subject easement. BACKGROJNO : The subj ect easement is located parti all y withi n the channel area of the San Ramon Creek Bypass Project. The sewer main within the subject easement has been abandoned and will no longer be needed for District purposes. The sewage which flowed in the abandoned pipe is being temporarily pumped to the sewer main located in Hol comb Court. After the channel is constructed, a new sewer wi 11 be installed crossing over the top of the channel. This new sewer will be a gravity system and will eliminate pumping sewage to Holcomb Court. Contra Costa County is processing a Grant of Easement for the new sewer main and will exchange it for the subject Quitclaim Deed. RECOMMENDATION: Approve Quitclaim Deed to Contra Costa County, Job. No. 1558. Authorize the President of the District Board of Directors and the Secretary of the Di strict to execute said Quitcl aim, and authorize the Quitcl aim to be recorded. RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM INITIATING DEPT./DIV. 1302A.9/85 tPt DH ~//l \\~~1\O" . no',) ~ j.1J QUITCLAIM EASEMENT ~ ~ \"" \"" ~ '> \ QUITCLAIM SEWER EASEMENT J JOB 1558 PARCEL 9 WALNUT CREEK AREA . CentreJ.-Contra Costa Sanitar.-- District BOARD OF DIRECTORS POSITION PAPER BOARD MEETING OF Februar 5. 1987 PAGE 1 OF f SUBJECT NO. IV. DATE CONSENT CALENDAR 12 AUTHORIZE THE EXEClJTION OF A (X)NSENT TO DEDICATION TO CX>NTRA CX>STA (X)UNTY (J 00 3280 - PARCEL 1 AND J 00 3669 - PARCEL 1> SUB 6777 (CON(X)RD AREA) APPROVE (X)NSENT TO DEDICATION SUBMITTED BY INITtA TtNG DEPT.lDIV. Dennis Hall, Associate Engineer Engineering Dept./Construction Div. ISSUE: A portion of Subdivision 6777 is being dedicated to the County for public road purposes. The new roads are to be known as "Annali sa Drive," "Commerci al Drive," and Commerci al Ci rcl e. " An exi sti ng public sewer easement is located within the dedicated area. BACKGROUND: The County requires a "Consent to Dedication" whenever an area dedfcated for public road purposes encroaches upon an existing easement. A standard consent document will be used in which the District retains prior rights. RE(X)MMENDATION: Approve the Consent to Dedication to Contra Costa County, Subdivision 6777, Job. No. 3280 and Job No. 3669, authorize the President of the Di strict Board of Di rectors and the Secretary of the Di strict to execute sai d document and authorize its recording by Contra Costa County. REVIEWED AND RECOMMENDED FOR BOARD ACTION 13:J:!.A -9-'135 DH JSM RAB INITIA TlNG DEPT IDIV 1111 f/4 C'C'C'. --" --" ...., C01\jCOF~D M,fLLA~1J "eI~"',/A. VICINITY MAP ..v. 7." ~ ~OM/1te,l2C1AL, t::J/IeIVE sue. 6777 CONSENT TO DEDICATION OF PUBLI C ROADS JOBS 3280 & 3669 SUB. 6777 NORTH CONCORD AREA . Centr~. Contra Costa Sanitar) District BOARD OF DIRECTORS I PAGE 1 OF 2 POSITION PAPERf BOARD MEEF~b;'~ary 5, 1987 SUBJECT NO. IV. CONSENT CALENDAR 13 DATE January 26, 1987 AUTHORIZATION FOR P.A. 87-2 (CONCORD) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT.lDIV. Engineering Dept./Construction Div. Pa rce 1 No. Area Owner Address Parcel No. & Acreage Remarks Lead Agency 87-2 Concord (14A2) A. D. Seeno Construction Co and North State Dev. Co. 4300 Railroad Avenue, Pittsburg, CA 94565 159-050-028 (6.73 Ac) Site to be improved as City of commercial/light industrial Concord development. City of Concord will review development plans. RECOMMENDATION: Authorize P.A. 87-2 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION /"" A ~ ~G~ r;1~r.lCHr ENG. 7>T1j~(() ~ ROGER J. DOLAN INITIATING DEPT./DIV #/1 ?1!P ~JSM RAB Q\( -- 1302.& .9'65 D H I ~ A c , oil 4- rJtopf) cO PROPOSED ANNEXATION F?A. 87-2 . Centr.. Contra Costa Sanitar ~ District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF February 5, 1987 NO. IV. CONSENT CALENDAR 14 SUBJECT APPROVE REGISTRATION DIFFERENTIAL FOR GARY WOLFF DATE February 2, 1987 TYPE OF ACTION PERSONNEL S~uMtff~ ~. Swanson Principal Engineer I,blITIA,TING De'T.lDI,li. ~nglneerlng uepartmentl Engineering Division ISSUE: Gary Wolff has passed the Civil Engineering Registration examination. It is requested that the District grant him registration differential. BACKGROUND: The current Memorandum of Understanding (MOU) covering General employees includes the following provision regarding registration differential: "The Central Contra Costa Sanitary District shall grant salary merit increases to permanent employees who achieve registration or license as Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. Such merit increase shall be subject to the employee's demonstration of ability to assist in the accomplishment of District activities requiring a level of skills and importance normally expected from a person with such certification. The salary merit increase shall be in the amount of a one step increase of the employee's basic salary." In accordance with the MOU, the Board of Directors shall consider each request for registration differential. Gary Wolff is an Assistant Engineer in the Engineering Division of the Engineering Department. Although his classification does not require registration as a professional engineer, Gary Wolff has demonstrated an ability to assist in the accomplishment of District activities requiring a level of skills and importance normally expected of a registered engineer. Mr. Wol ff was notified of his successful completion of registration requirements on September 3, 1986. His application for registration differential was deferred until his successful completion of probation on January 1, 1987. RECOMMENDATION: Approve a one-step sal ary increase for Gary Wol ff in accordance with the Registration Differential Policy and Procedure effective January 1,1987. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302.....9/85 CWS DRW RAB CRF fJM 7ffj) ~ '..-------'----------...-.------------ . Centr&... Contra Costa Sanitar 1 District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOAR~~~TI~c;.yF5, 1987 NO. IV. CONSENT CALENDAR 15 DATE January 30, 1987 SUBJECT APPROVE ATTENDANCE BY SON NGUYEN, GRAPHICS TECHNICIAN 1/11, AT SEMINAR ON GRAPHIC ILLUSTRATION TECHNIQUES TYPE OF ACTION APPROVE ATTENDANCE SUBMITTED BY Paul Morsen, Deputy General Manager INITIATING DEPT./DIV. Admi ni strative ISSUE: Approval by the Board of Directors for attendance at an out-of-state seminar TS"'req ui red. BACKGRCXJND: The Dynamic Graphi cs Educati onal Foundati on (DGEF> has organized a seminar and workshop titl ed "Ai rbrush III ustrati on Techniques", which will be hel d on March 31 through April 3, 1987, in Peoria, Illinois. This 3-1/2 day seminar is designed to teach airbrush illustration techniques and to provide a workshop environment for understanding the assembly, cleaning, and mechanics and maintenance of the airbrush equipment. Staff has searched the west coast area for the last two years to find such a airbrush school, but the DGEF is the only such facility equipped to teach this technical training. The District currently has an airbrush system, but with the change in Engineering personnel over the last ten years the airbrushing skills have been lost. The District, in the last few years, has had an increasing need for graphics work for various District publications. The airbrush is a versatile tool that with proper training can render a variety of illustration effects, such as retouching existing art and photographs. The airbrush is a particularly effective tool for industrial art that is used by the District in its publications and technical engineering graphics work. The airbrush can be used to apply various mediums, including watercolors, acrylics, and inks. The applications for airbrush use by the District woul d i ncl ude such items as the Annual Report, pl ant flOil di agram, CASA Di rectory, pl ant tour di spl ays, engi neeri ng di agrams, and engi neeri ng graphics work. The Di strict currently sends out publicati on materi al s which need ai rbrush work. In fact, if the outside service wasn't so costly, we would use it more frequently. Mr. Son Nguyen is the District's Graphic Technician 1/11 in the drafting section of Engineering. Upon returning from DGEF, he will be able to teach other District personnel the technique of using and maintaining the District's airbrush system. The seminar cost for Mr. Nguyen's attendance is $527. The total seminar expense is estimated to be $1,450 for the seminar fee, transportation, lodging, and meals. Budgeted funds are available in the Administrative Department's Travel and Conference Account. It is felt that the expense of this seminar should be charged to the Admi ni strative Department si nce the maj ority of the ai rbrush work woul d be used on publ ic information type publ ications, which are the responsibil ity of the Administrative Department. RECOMMENDATION: Approve attendance by Son Nguyen, Graphics Technician, at the DGEF seminar titled "Airbrush Illustration Techniques" on March 31 through April 3, 1987, in Peoria, Illinois. REVIEWED AND RECOMMENDED FOR BOARD ACTION 13~.9/85 DW frJuJ . Centr,-_ Contra Costa Sanitar) Oistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF February 5, 1987 NO. IV. CONSENT CALENDAR 16 SUBJECT DATE January 22, 1987 ADOPT RESOlUTION ESTABLISHING 1986-1987 APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTIQE XIII B OF THE CALIFORNIA CONSTITUTION (PROPOSITION 4) TYPE OF ACTION ADOPT APPROPRIATIONS LIMIT SUBMITTED BY INITIATING DEPT./DIV. Walter N. Funasaki, Finance Officer Administrative/Accounting & Finance ISSUE: The Central Contra Costa Sanitary District is requi red to establ ish its appropriations.limit in accordance with Article XIII B of the California Constitution. BACKGRWtI>: On January 8, 1987, the Board of Directors authorized posting a public notice of the availability of documentation in support of the District's appropriations limit. As statutorily required, the public notice was made at least 15 days prior to the February 5, 1987 Board Meeting at which the adoption of the appropriations limit is recommended. The Sewer Construction Fund (Capital Fund) appropriations limit is $8,823,507 for the 1986-1987 fiscal year. RECOMMENDATION: Adopt a resolution establishing the Sewer Construction Fund appropriations 1 imit in the amount of $8,823,507 for the 1986-1987 fiscal year, in accordance with Article XIII B of the California Constitution. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. .~ PM 1302A.9/85 RESa.UTION NO. 87- A RESa..UTION ESTABLISHItG APPROPRIATIONS LIMIT FOR FISCAl.. YEAR 1986-1987 WHEREAS, the Central Contra Costa Sanitary District is required under Articl e XIIIB of the State of California Constitution to establish and adopt an Appropriations Limit for each fiscal year; and WHEREAS, said District has determined the Appropriations Limit of its Sewer Construction Fund (Capital Fund) for fiscal year 1986-1987 to be $8,823,507. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the Central Contra Costa Sanitary District, does hereby adopt Appropriations Limit for said Fund in the amount of $8,823,507 for the fiscal year ending June 30, 1987. PASSED AND ADOPTED this 5th day of February, 1987, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COONTERSIGNED: Secretary of Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: James L. Haz a rd District Counsel . Centrl. Contra Costa Sanitar i District BOARD OF DIRECTORS PAGE 1 OF 4 POSITION PAPER BOARD MEETING OF February 5, 1987 NO. V. ENGINEERING 1 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXEaJTE AN AGREEMENT WITH THE J OINT VENTURE OF JAMES M. MONTGOMERY CONSULTING ENGINEERS AND CAMP DRESSER & MCKEE AND AUTHORIZE $192,500 FROM THE SEWER CONSTRUCTION FUND FOR THE OUTFALL PROJ ECT, DSP 20056 DATE February 2, 1987 TYPE OF ACTION AUTHORIZE /lGREEMENT AUTHORIZE FUNDS suefl1gr9~ BCreson Associate Engineer 1~1~~~ae~i'i~I'O i vis ion Engineering Department ISSUE: Board of Director's authorization is required for the General Manager-Chief Engineer to execute a consulting engineering agreement and to expend sewer construction funds. BACKGROUND: The District discharges final effluent to Suisun Bay through a 72-i nch di ameter outfall constructed in 1958. The outfall was desi gned for grav ity flow of 70 t-GD and pumped flow of 180 t-GD. It has been operated in the gravity mode since installation. In recent years the combination of base flows plus infiltration and inflow have exceeded the outfall gravity capacity and pond storage capacity duri ng wet weather. Pressurizati on (pumpi ng flow through the outfall) will provide additional capacity; however, pressurization of the outfall has been complicated by both technical and legal issues. A detailed description of the Outfall Project and the technical and legal issues is presented in Attachment 1. Due to the compl ex nature of the proj ect, staff recommends a phased approach for the project. The key components of Phase I will include preparation of a plan and associ ated methodol ogi es for outfall rehabil itati on; modell ing the outfall to predict differential settlement, development of alternatives for maximizing existing outfall capacity and establishing a long-term surveillance program. Phase II will impl ement the rehabil itati on methods i dentifi ed duri ng Phase I and will initiate the long-term maintenance and operation of the outfall, including pressurization of the existing outfall to maximize capacity. Phase II will be coordinated with the Treatment Plant Master Plan and will include an evaluation of the possible need and schedule for a new outfall. District staff conducted a formal selection process for the best qualified engineering consultant. A request for proposals was sent to seven consulting firms on October 30, 1986. A selection panel, consisting of representatives from the Engi neeri ng and Pl ant Operati ons Departments as well as an outsi de panel member, screened the proposals and selected John Carollo Engineers, Camp Dresser & McKee, and James M. Montgomery Engineers to make a final presentation. Acting on an opportunity to compose a team of complementary strengths, the District suggested, and the consul tants subseq uentl y agreed to, a j oi nt venture of the firms of James M. Montgomery Engineers and Camp Dresser & McKee (JMM/CDM), both of Walnut Creek. A cost reimbursement contract with the joint venture has been negotiated with a cost ceiling of $192,500 for this initial work. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302/1.9/85 {!FVJLlo"">U CFC ~ CWS DRW RAB INITIATING DEPT./DIV. SUBJECT AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXEOJTE AN AGREEMENT WITH THE J OINT VENTURE OF JAMES M. MONTGOMERY CONSULTING ENGINEERS AND CAMP DRESSER & MCKEE AND AUTHORIZE $192,500 FROM THE SEWER CONSTRUCTION FUND FOR THE OUTFALL PROJ ECT, DSP 20056 POSITION PAPER PAGE 2 OF 4 QATE r-e5ruary 2, 1987 An authorization of $192,500 is requested to cover the cost of Phase I of the Outfall Proj ect. The proj ect will requi re a further authorizati on for Phase II predesign. The project is identified as "Outfall Improvements" in the Priority A list of the Capital Improvement Plan. This project has been evaluated by staff and determined to be exempt under Section 17.3 Feasibility and Planning Studies of the District's guidelines for the implementation of the California Environmental Quality Act (CEQA). Once a project has been fully defined, further CEQA actions may be required. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with the joint venture of James M. Montgomery Consulting Engineers and Camp, Dresser & McKee to in1ti ate work on the Outfall Proj ect and authorize $192,500 from the Sewer Construction Fund. --------- 13028-9/85 Attachment 1 CENTRAl CONTRA COSTA SANITARY DISTRICT OUTFALL PROJ ECT PROJ ECT DESCRIPTION BackQround Fi nal effl uent from the Di stri ct' s Wastewater Treatment Pl ant is discharged to Suisun Bay through a four-mile long 72-inch diameter outfall. The outfall was constructed in 1958 through undeveloped areas north of the Treatment Pl ant. Since 1958 development of the area has occurred; the ACME Landfill and the International Technology Corporation (IT) Baker site have been built on either side of the outfall easement. Technical Development along the outfall is a concern to the District since soils studies have indicated that differential joint movement may result from such development. The differential joint movement occurs when structures are built over or adjacent to the outfall. These construction activities add overburden to the bay mud, thereby hastening its consolidation. Since initial construction in 1958, structural failures and settlement have occurred along the outfall. These are manifested in the form of compression cracks at the joints, significant vertical deflection in pipeline segments, and cracks in the pipeline beneath the Pacheco Creek crossi ng. In situati ons where si gnificant differenti al settl ement has been documented, rehabilitation is required to protect the structural integrity of the outfall pipe. Another concern stems from a recently compl eted pl anni ng study which indicates that a second future outfall will be required in order to accommodate ultimate wet weather flows. LeQa 1 The concerns about the outfall are further complicated by the fact that the District has recently filed a suit asking IT to move levees which threaten the outfall. Since the levees serve to impound toxic materi al s, the Di stri ct is al so concerned about the possi bllity of any potential damage to the levees which would result in a leak or spill of toxic materials in the vicinity of the outfall. Such spillage of the toxics could migrate to the bay via the outfall pipe or outfall bedding. As a result of these concerns, the routing of the outfall through the IT property requi res speci al studi es to assure the safety of an outfall pressurizati on proj ect. Previous Activities In 1979 a 2,500 foot section of pipeline was relocated due to pipeline movement induced by A()1E 1 andf i lli ng operati ons. As a resul t, th i sand other known structure fail ures and settl ement, it was determined that rehabilitation of the outfall would be required prior to pressurization. The first attempt at outfall rehabilitation was conducted in 1984. In October of that year the outfall was dewatered for the purpose of internal inspection and rehabilitation. During the course of that project numerous areas of joint movement which were a result of differential soil settlement were identified. The joints showing the most significant movement were repaired using three technologies to prevent leakage of effluent under pressurization. Additional repairs woul d have exceeded the RWQCB' s 30-day permit for di schargi ng secondary effluent inshore. A second phase was recommended prior to pressurization. The second phase scope will include evaluation of joint repairs made during Phase I, selection of the joint repair technique to be used for Phase II, and repair of the remaining bad points. Planned Activities The Outfall Project, in coordination with the Master Plan, will address not only maximizing existing outfall capacity, but also the cost and timing of a new outfall in order to meet ultimate discharge requirements. Key components of the Outfall Project will include internal and external rehabilitation, alternative outfall alignments, long-term monitoring and surveillance, and litigation support. . Centr.... Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 13 POSITION PAPER BOARD MEEV~%~~ary 5, 1987 NO. VII. BUDGET AND FINANCE 2 D~TE January 30, 1987 SUBJECT RECEIVE THE 1986-1987 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 1986 TYPE OF ACTION RECEIVE BUDGET REVIEW SUBMITTED BY Walter N. Funasaki, Finance Officer INITIATING DEPT./DIV. Administrative/Finance & Accounting ~: A report of the results of a comparative review of actual and budgeted Operations and Maintenance (O&M) revenues and expenses for the first six months of the 1986-1987 fiscal year is provided in this Position Paper. BAa<GRWND: A general summary of actual and budgeted Di strict O&M revenues and expenses for the six months ended December 31, 1986 follows: DISTRICT REVENUES District revenues from all revenue sources through the six months ended December 31, 1986 totaled $15,552,230, which were $27,287 greater than budgeted revenues of $15,524,943. The primary revenue amounts budgeted for the fiscal year are $13,880,908 of Sewer Service Charges and $3,625,000 of Service Charge Revenue from the City of Concord, jointly comprising 91.6% of budgeted revenues. Sewer Service Charge revenues of $13,860,812 were real ized through December 31, 1986, of which $13,311,032 were the annual Sewer Service Charges collected through the Contra Costa County property tax rolls, and the remainder collected directly by the District. $876,599 have been received from the City of Concord as an advance payment of one-half of the service charges for the first six months of the fiscal year. The balance of the budgeted City of Concord service charge revenues of $2,748,407 is expected to be realized during the remainder of the fiscal year. A summary of major variances between actual and budgeted revenue accounts for the six month s ended Decembe r 31, 1986, and the p roj ected va ri ances from budgeted revenues for the 1986-1987 fiscal year are presented in Attachment I. DISTRICT EXPENSES District expenses of $9,197,180 for the first six months of the fiscal year were $622,111 1 ess than budgeted expenses of $9,819,291. A summary of vari ances between actual and budgeted expenses by department for the six months ended December 31, 1986, and the projected variances from budgeted expenses for the 1986-1987 fiscal year are presented in Attachment II. Variances between actual and budgeted expenses by major expense category are shown in Attachment III. Explanations of major overexpended or underexpended accounts of each department for the six months ended December 31, 1986 are provided in Attachment IV. RECOMMENDATION: Receive the 1986-1987 Operations and Maintenance Budget Review for the six months ended December 31, 1986, and provide comments and guidance to Di stri ct staff. INITIATING DEPT./DIV. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~~ 1302....9/85 .'.---"_____..________________.__M'<_.__...__._,.._....,..____.__.__,_______.,.~_....____,_..__,..__~_..,,__._,_,_,._",..__....,..__ _" ..__..,~_.__..__.,.__,._."__.____ Central Contra Costa Sanitary District Revenue Variance Explanations For the Six Months Ended December 31. 1986 Revenue Account Six Months Ended Dece.ber 31. 1986 Variance Favorabl e Actual BudQet <Unfavorabl e> $13.860.812 $13,794,700 66,112 (1) 876,593 850,000 26,593 (2) 205,578 300,000 <94,422> (3 ) 45,342 105,000 <59,658> (4) 11 ,660 40,000 <28,340> (5 ) 117,672 19,998 97,674 (6) 15,117,657 15,109,698 7,959 434,573 415,245 19,328 $15.552,230 15,524,943 27 ,287 Sewer Service Charges Service Charges-Concord Interest Income Pl an Review Industrial Permit Fees Miscellaneous Income All Other Accounts Total Revenue ATTAa-tMENT I Proj ected 1986-1981 Fiscal Year Variance Favorabl e <Unfavorabl e> 140,000 <100,000> < 80,000> 100,000 60,000 60,000 (1) Sewer Service Charges produced a favorable variance of $66,112 primarily within the Sewer Service Charges-Counter account because of a greater number of connections during the first six months than anticipated. The Sewer Service Charges-Counter account is projected to exceed budget by $140,000 for the fiscal year. (2) Service Charges-Concord achieved a favorable variance of $26,593 as a result of a lower than actual flow factor used for budgeting. However, as the Plant Operations Department is projected to have a favorable variance in operations and maintenance expenses, this account is projected to be substantially equivalent to budget for the fiscal year. (3) Interest Income has an unfavorable variance of $94,422 as a result of a higher than actual interest rate assumption used for budgeting. This account is projected to be $100,000 less than budget for the fiscal year. (4) Pl an Review has an unfavorabl e vari ance of $59,658 because, al though a simil ar number of private jobs as 1 ast year were processed, the small er proj ects thi s year produced lower revenues because the fee is based on pipe footage. This account is projected to be $80,000 less than budget for the fiscal year. (5) Industrial Permit Fees produced an unfavorable variance of $28,340 because fees anticipated to be collected from industries transferred from the City of Concord have not been realized as transfer will occur later in the fiscal year, and permitting of new industries will occur after completion of a user survey. This account is projected to be substantially equivalent to budget for the fiscal year. (6) Mi scell aneous Income has a favorabl e vari ance of $97,674 as a resul t of the repayment of the District's account balance in the Local Public Entity Employees Fund of $106,000 upon discontinuance of the fund, and conversion of the District's unemployment insurance account to a reimbursement of benefits basis. This account is projected to be $100,000 higher than budget for the fiscal year. 2 ATTAa-tMENT II Central Contra Costa Sanitary District Summary of Actual and Budgeted O&M Expenses By Department For the Six Months Ended December 31. 1986 Projected 1986-1987 Six Months Ended Dec_ber 31. 1986 Fiscal Year Variance Variance-Favorable Favorable <Unfavorable> <Unfavorabl e> % of Annual Department Actual BudQet $ ..!- $ BudQet Administrative $1,664,920 1,706,642 41,722 2.4 Engineering 1,227,620 1,241,514 13 ,894 1.1 <43,000> <1.7> Collection System Operations 1,409,252 1,483,514 74,262 5.0 36,500 1.2 Plant Operations 4,424,423 4,824,964 400,541 8.3 498,000 5.1 Pump Stations 470,965 562,657 91,692 16.3 31,700 2.9 Total District $9,197,180 9,819,291 622,111 6.3 523,200 2.7 3 ATTAa-fMENT III Central Contra Costa Sanitary District SLlllnary of Actual and Budgeted O&M Expenses By Expense Category For the Six Months Ended Dec~ber 31, 1986 Favorabl e <Unfavorabl e> Expense CateQory Actual BudQet Variance Labor and Employee Benefits $ 6,280,893 6,413,940 133,047 (1) Util i ti es 1,172,679 1,411,277 238,598( 2) Chemicals 536,576 563,203 26,627(3) All Other 2,038,810 2,297,480 258,670 Total District Expenses $10,028,958 10,685,900 656,942 Total Capitalized Expenses <831,778> <866,609> <34 , 831 > ( 4 ) Net District Expenses $ 9,197,180 9,819,291 622,111 Variance Explanation (1) Labor and Employee Benefits: The favorable Labor and Employee Benefits variance of $133,047 is primarily the result of the deferral of filling authorized job positions during the first half of the fiscal year, principally within the Plant Operations and Collection System Operations Departments. (2) Util ities: The favorable utilities variance of $238,598 is primarily the result of lower than anticipated electricity and natural gas expenses for the Pl ant Operati ons Department, as a resul t of lower rates and reduced consumption of natural gas because of an extended shutdown period for one of the gas-fed boilers. (3) Chemicals: The favorable Chemicals variance of $26,627 is primarily the result of decreased requirements for odor control chemicals due to a cool summer and lower influent flows than projected. (4) Total Capitalized Expenses: The unfavorable Capital ized Expenses variance of $34,831 is primarily the resul t of the deferral of Engi neeri ng staff effort on capital projects because of a maternity leave and delay in filling two engineering positions. 4 ATTAOlMENT IV CENTRAL CONTRAL OOSTA SANITARY DISTRICT EXPENSE ACCOUNT VARIANCE EXPlANATIONS FOR THE SIX MONTHS ENDED DECBeER 31. 1986 ADMINISTRATIVE DEPAR1JI:NT Six Month Review: Operati ons and mai ntenance expenses for the si x months ended December 31, 1986 total ed $1,664,920, and were $41,722 1 ess than budgeted expenses of $1,706,642. The 2.4% underexpen- diture is primarily the result of the following expense account variances: Office expense of $17,169 is $5,277 1 ess than bugeted expense of $22,446 primarily because of decreased stocks of copying supplies for the Third Floor copier being required to serve other departments' copying requirements, as a result of more efficient copiers leased in other departments. Thi s account is proj ected to be $6,500 underexpended for the fiscal year. Professional Services expense of $14,700 is $10,300 1 ess than budgeted expense of $25,000 primarily because of the deferral to the second six months of the fiscal year, respirator and chemical examinations by the District's industrial physician, and a provision of $3,000 for arbitration services which was not requi red in the first six months. This account is projected to be $2,500 underexpended for the fiscal year. legal Services-Board expense of $1l,124 is $13,876 less than budgeted expense of $25,000 because the review of the entire District Code by District Counsel, which was originally scheduled during the first six months, has been deferred to the second six months of the fiscal year. This account is projected to be $3,000 underexpended for the fiscal year. Rents and leases expense of $12,161 is $2,529 1 ess than budgeted expense of $14,690 because of a four month delay in the installation of an upgraded copier due to a stock shortage. This account is projected to be $2,500 underexpended for the fiscal year. 5 Public Information expense of $13,502 is $7,002 higher than budgeted expense of $6,500 because of greater than planned expense for the Fortieth Anniversary and Dedication Ceremony due to attendance being three times higher than anticipated. Additionally, the production expense of the 1985-1986 Annual Report exceeded budgeted expense. Thi s account is proj ected to be $7,000 overexpended for the fiscal year. Canputer Maintenance expense of $6,642 is $2,466 higher than budgeted expense of $4,176 primarily because the $2,400 expense for the 1 ast quarter of the pri or fi scal year under the maintenance agreement for the ADDS Mentor Computer was recorded in this fiscal year. This account is projected to be $3,000 overexpended for the fiscal year. Travel and Conference expense of $1l,297 is $2,795 less than budgeted expense of $14,092 primarily because of less than anti ci pated travel expenses of the Board of Directors, and reduced air fares. This account is projected to be substantially equivalent to budget for the fiscal year. Miscellaneous expense of $5,370 is $2,727 higher than budgeted expense of $2,643 primaril y because of greater than anticipated expense of the Fortieth Anniversary commemorati on hel d at Waterfront Park, Marti nez. Thi s account is proj ected to be $2,400 overexpended for the fiscal year. Recruitment expense of $18,675 is $6,450 higher than budgeted expense of $12,225 primarily because of the engagement of a personnel recruitment firm to assist in the recruitment activity, which was necessitated by the resignation of a Personnel Analyst This account is projected to be substantially equivalent to budget for the fiscal year. Outside Printing expense of $10,560 is $3,229 higher than budgeted expense of $7,331 because of heavy use of conti nuous-form 1 etterhead stock to accomodate increased recruitment activity, and the reorder of a 1 arger than anticipated quantity of security check stock for payments to suppl iers. This account is projected to be $3,000 overexpended for the fiscal year. The balance of the net underexpenditure occurred within accounts in which the variance percentage between actual and budgeted expenses was 1 ess than 15%, and which are projected to be substantially equivalent to budget for the fiscal year. 6 Fiscal Year Projection: The Administrative Department's operations and maintenance expenses are projected to be substantially equivalent to budgeted expenses for the fiscal year ended June 30, 1987. Although overexpenditures are projected for the fiscal year in the amount of $7,000 in Public Information, $3,000 in Computer Maintenance, $2,400 in Miscellaneous and $3,000 in Outside Printing, offsetting underexpenditures are projected in the amounts of $6,500 in Office Expense, $2,500 in Professional Services, $3,000 in Legal Services-Board, and $2,500 in Rents and Leases. ENGINEERING DEPARTMENT Six Month Review: Operations and maintenance expenses for the six months ended December 31, 1986 totaled $1,227,620,and were $13,894 less than budgeted expenses of $1,241,514. The 1.1% underexpenditure is primarily the result of the following expense account variances: legal Services-Staff expense of $21,708 is $9,052 higher than budgeted expense of $12,656 primarily because of unanti ci pated 1 egal revi ew requi rernents for pretreatment issues, including research into hazardous waste regulations as it relates to acceptance of treated hazardous wastes from Getty Synthetic Fuels and I.T. Corporation. Additional legal effort was expended on development of a model pretreatment contract which will be used for all major industries. This account is projected to be $20,000 overexpended for the fiscal year. Technical Services expense of $27,676 is $42,604 less than budgeted expense of $70,280 because of the deferral of a number of studies and activities by outside firms to the second six months of the fi scal year. The studi es and activities include technical guidance on revising the source control ordinance, identifying new industrial users, and preparing annexation descriptions and maps. Th i s account is proj ected to be $8,000 overexpended for the fiscal year. Other Outside Services expense of $53,365 is $7,035 less than budgeted expense of $60,400 because of a lower than anti ci pated processi ng charge by the Contra Costa County for placing and collecting the District's Sewer Service Charge on the real property tax bills. This account is projected to be $7,000 underexpended for the fiscal year. Salaries and Wages-Contra and related capitalized expenses of $735,697 are $32,891 less than budgeted capitalized expenses of $768,588 primarily because of a decrease in force account charges to capital projects due to the unanticipated maternity leave of an Associate Engineer, and 7 delay in hiring two new Associate Engineers. These capital ized wages and employee benefits are proj ected to be $22,000 underrealized for the fiscal year. The balance of the net underexpenditure occurred within accounts in which the variance between actual and budgeted expenses was less than $5,000, and which are projected to be substantially equivalent to budget for the fiscal year. Fiscal Year Projection: The Engi neeri ng Department's operati ons and mai ntenance expenses are projected to be $43,000 overexpended for the fi scal year endi ng June 30, 1987, as a resul t of an overexpenditure in the amount of $20,000 in Legal Services-Staff, $8,000 in Technical Services, and $22,000 underreal ized in Sal ari es and Wages-Contra and rel ated capitalized expenses, offset by an underexpenditure in the amount of $7,000 in Other Outside Services. COLLECTION SYSTEM OPERATIONS DEPARTMENT Six Month Review: Operations and maintenance expenses for the six months ended December 31, 1986 total ed $1,409,252, and were $74,262 1 ess than budgeted expenses of $1,483,514. The 5.0% under- expenditure is primarily the result of the following expense account variances: Salaries and Wages and related employee benefits expenses of $1,052,269 are $70,297 less than budgeted expenses of $1,122,566 primarily because of a long-term leave of absence of an employee awaiting retirement, and two unfill ed positi ons. These accounts are proj ected to be $74,500 underexpended for the fiscal year. Gasol1ne, 011, and Fuel expense of $19,063 is $9,933 1 ess than budgeted expense of $28,996 primarily because of a significant reduction in the price of gasoline from $1 to $.65 per gallon. This account is projected to be $15,000 underexpended for the fiscal year. Operating Supplies expense of $118,285 is $13,305 less than budgeted expense of $131,590 because of the deferral of purchases of certai n suppl y items to the earl y months of the second half of the fiscal year. This account is projected to be substantially equivalent to budget for the fiscal year. Safety Suppl1es expense of $9,108 is $3,812 higher than budgeted expense of $5,296 because of the purchase of safety equipment used for traffic control which was 8 ,-, _..._---,~._._--~.._. ....._..._---_._~--_...>-_._...__._---_._,.__.._._.~.-~-."..,~-~--_.._--,---_.,--,.,..,_.,...._"''"-,-_.__...----.'''--..,.---...-.-...---.-- formerly rented. The safety equipment consists of traffic cones, signs, barricades, and fl ashers. This account is projected to be $4,500 overexpended for the fiscal year. Vehicle/Equipment Repairs and Maintenance expense of $39,438 is $6,242 higher than budgeted expense of $33,196 because of expenses incurred in installing safety equipment, tool boxes, and radios on newly acquired field equipment. This account is projected to be $7,400 overexpended for the fiscal year. Rents and Leases expense of $12,612 is $6,674 1 ess than budgeted expense of $19,286 because of a 1 essened requirement for rented equipment as a result of the purchase of new equipment, and reduced downtime for existing equipment. This account is projected to be $10,900 underexpended for the fiscal year. Technical Services expense of $68,622 is $36,736 higher than budgeted expense of $31,886 because of the use of temporary agency personnel as replacements for a crew leader who was on a leave of absence awaiting retirement, maintenance crew members in training as provisional constructi on equi pment operators, and a mechanic who was absent for three months. Therefore, the overexpenditure in this account is offset by the previously described underexpenditure in the Salaries and Wages and related employee benefits accounts. This account is projected to be $62,000 overexpended for the fiscal year. Janitorial and Refuse Removal expense of $22,920 is $8,980 1 ess than budgeted expense of $31,900 because of expense savings achieved in the commercial hauler's charges by disposing of soil from District repair excavations on the treatment pl ant property instead of the commerci al landfill. This account is projected to be $10,000 underexpended for the fiscal year. The balance of the net underexpenditure occurred within accounts in which the vari ance between actual and budgeted expenses was 1 ess than $6,000, and which are projected to be substantially equivalent to budget for the fiscal year. Fiscal Year Projection: The Coll ecti on System Operati ons Department's operati ons and maintenance expenses are projected to be $36,500 underexpended for the fi scal year endi ng June 30, 1987, as a resul t of underexpenditures of $74,500 in Salaries and Wages and related employee benefits, $15,000 in Gasoline, Oil and Fuel, $10,900 in Rents and Leases and $10,000 in Janitorial and Refuse Removal, offset by overexpenditures of $4,500 in Safety Supplies, $7,400 in Vehicle/Equipment Repairs and Maintenance and $62,000 in Technical Services. 9 PLANT OPERATIONS DEPAR1JI:NT Six Month Review: Operati ons and mai ntenance expenses for the si x months ended December 31, 1986 totaled $4,424,423, and were $400,541 less than budgeted expenses of $4,824,964. The 8.3% underexpen- diture is primarily the result of the following expense account variances: Salaries and Wages and related employee benefits expense of $2,385,015 are $54,787 1 ess than budgeted expenses of $2,439,802 primaril y due to unfill ed positi ons duri ng part, or all, of the first six months of the fiscal year. These accounts are proj ected to be $34,000 underexpended for the fiscal year. Lime expense of $174,050 is $6,500 higher than budgeted expense of $167,550 because of slightly higher than anticipated usage during the first six months of the fiscal year. As a result of a major trea1lnent process improvement produced by the the completion of the Dissolved Air Flotation project, use of lime will be di sconti nued duri ng the second si x months of the fi scal year. Consequently, this account is projected to be $131,000 underexpended for the fiscal year. Electrical expense of $678,288 is $44,567 less than budgeted expense of $722,855 primarily because of lower than anticipated electrical rates. It is assumed that thi s favorabl e di sparity will extend through the second half of the fiscal year; therefore, this account is projected to be $74,000 underexpended for the fiscal year. Natural Gas expense of $330,945 is $171,490 1 ess than budgeted expense of $502,435 primaril y because of lower than anticipated natural gas rates, and an extended shutdown peri od for one of the gas-fed boil ers. Thi s account is projected to be $184,000 underexpended for the fiscal year. Outside Repairs and Maintenance expense of $90,745 is $36,157 less than budgeted expense of $126,902 because of the deferral of mul ti pl e hearth furnace and centri fuge maintenance until the furnace switchover is requi red for the Solids Conditioning Building Control Room project during the second six months of the fiscal year. This account will be substantially equivalent to budget for the fiscal year. 10 Technical Services expense of $29,325 is $12,958 higher than budgeted expense of $16,367 because of the use of temporary agency personnel due to vacanci es caused by an employee participating in the District's trainee program, the transfer of a secretary to another department and two unfilled utility worker positions. This account is projected to be $10,000 overexpended for the fiscal year. Ash Removal expense of $47,490 is $13,512 less than budgeted expense of $61,002 because the schedul ed vacuuming of ash from the multiple hearth furnace during maintenance was deferred to the second six months of the fiscal year. As the volume of ash will be reduced as a result of the elimination of lime during the balance of the fiscal year, this account is projected to be $30,000 underexpended for the fiscal year. Sludge Removal expense of $580 is $41,468 less than budgeted expense of $42,048 because anti ci pated mul ti pl e hearth furnace shutdowns for maj or mai ntenance and the Solids Conditioning Building Control Roan project were deferred to the second six months of the fiscal year, and furnace fai 1 ure occurrences provi ded for were avoi ded. This account is projected to be $50,000 underexpended for the fiscal year. Canputer Maintenance expense of $18,287 is $5,981 1 ess than budgeted expense of $24,268 because of improved computer hardware rel i abil ity produced by upgrades installed during the prior fiscal year, and use of surplus parts obtained from another treatment facility at naninal cost. Thi s account is proj ected to be $5,000 under- expended for the fiscal year. Other Outside Services expense of $27,166 is $49,834 less than budgeted expense of $77,000 because of the deferral of the following studies by outside consultants to the second six months of the fiscal year: Treatment Pl ant 1 andscape master pl an; i nci nerator stack emi ssi on test; and design for upgrading the Primary Building. This account is proj ected to be substanti all y equival ent to budget for the fiscal year. The balance of the net underexpenditure occurred within accounts in which the variance percentage between actual and budgeted expenses was less than 15%, and which are projected to be substantially equivalent to budget for the fi scal year. 11 Fiscal Year Projection: The Pl ant Operati ons Department's operati ons and mai ntenance expenses are proj ected to be $498,000 underexpended for the fiscal year ending June 30, 1987 as a result of the following account variances: Underexpended <Overexpended> Salaries and Wages and Employee Benefits Lime El ectrical Natural Gas Technical Services Ash Removal Sl udge Removal Computer Maintenance $ 34,000 131,000 74,000 184,000 <10,000> 30,000 50,000 5,000 $498,000 PU~ STATIONS Six Month Review: Operati ons and mai ntenance expenses for the si x months ended December 31, 1986 totaled $470,965, and were $91,692 less than budgeted expenses of $562,657. The 16.3% underexpenditure is primarily the result of the following expense account variances: Operating Supplies expense of $11,613 is $2,301 higher than the budgeted expense of $9,312 primarily because of unanticipated operating supplies used to maintain compliance with underground fuel tank requirements. This account is proj ected to be $1,300 overexpended for the fi scal year. Electrical expense of $89,233 is $12,195 less than budgeted expense of $101,428 because of lower pumpi ng demands due to lower than normal influent flows, and lower than anticipated electrical rates. This account is projected to be $33,000 underexpended for the fiscal year. General Repairs and Maintenance expense of $20,511 is $7,329 1 ess than budgeted expense of $27,840 because of the deferral of a major pump overhaul to the second six months of the fiscal year. This account is projected to be substantially equivalent to budget for the fiscal year. 12 Outside Repairs and Maintenance expense of <$1,126> is $50,862 less than budgeted expense of $49,736 because roof repairs for two pump stations and repairs to an electrical diesel engine have been deferred to the second six months of the fiscal year. This account is projected to be substanti ally equival ent to budget for the fiscal year. The balance of the net underexpenditure occurred within accounts in which the variance percentabe between actual and budgeted expenses was 1 ess than 15% and which are projected to be substantially equivalent to budget for the fiscal year. Fiscal Year Projection: The Pump Stati on's operati ons and mai ntenance expenses are proj ected to be $31,700 underexpended for the fiscal year ending June 30, 1987, as a result of an underexpenditure of $33,000 in Electrical and an overexpenditure of $1,300 in Operating Supplies. 13 .._~-~~~-_.~~_.,--^--_......,----->._-_._-"--~.._---,-_.._-------..~~.._~._~--_._--_.,_._."._._,-~--_._.._-._---~~----- . Centra. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF Februar 5, 1987 NO. VIII. LEGAL/LITIGATION 1 DATE J anuar 27, 1987 TYPE OF ACTION SUBJECT DENY CLAIM FROM DAVID HAMMOND AND BARBARA MITCHELL DENY CLAIM SUBMITTED BY Jack E. Campbell, Administrative 0 erations Mana er INITIATING DEPT./DIV. Administrative/Risk Management ISSUE: A claim for $10,000 for vehicle property damage and personal injuries has 'b'ee"n received from Davi d M. Hammond and Barbara Mitchell all egi ng a January 13, 1987, vehicle accident at 31 Crestview Drive, Orinda, involving ice on the roadway. BACKGRCllND: Mr. Hammond, an attorney representi ng himsel f and Ms. Mitchell, alleges that there was a leaking water line and/or sewer line which resulted in ice formati on on Crestvi ew Drive, thereby causi ng a dangerous and defective driving condition. He further alleges that as a proximate result Mr. Hammond's vehicle lost control and impacted a telephone pole. For damages known at this time, Mr. Hammond and Ms. Mitchell are cl aiming $5,000 each for a total of $10,000. Mr. Hammond requests that if this cl aim is to be denied, it be done expeditiously. An initial investigation by staff does not indicate any Central Contra Costa Sanitary District responsibility for any ice on the roadway; therefore, the recommendation is that this claim be denied. RECOMMENDATION: Deny cl aim from Davi d Hammond and Barbara Mitchell for all eged damages and injuries resulting from a January 13, 1987, vehicle accident at 31 Crestview Drive, Orinda. INITIATING DEPT./DIV. \:\(~ REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A.9/8 JEC PM