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Home My WebLink AboutAGENDA BACKUP 02-19-87 . - Centr~ :ontra Costa Sanitar~ listric! BOARD OF DIRECTORS PAGE 1 OF 6 PAPER I BOARD MEETING OF FEBRUAR~ 19, 1987 AUTHORIZATION FOR P.A. 87-3 (Danville), P.A. 87-4 (LAFAYETTE), AND P.A. 87-5 (MARTINEZ) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT NO. IV. DATE POSITION CONSENT CALENDAR 4 FEBRUARY 10, 1987 TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING SUBJECT INITIA TING DEPT.lDIV. SUBMITTED BY Engineering Dept./Construction Div. Dennis Hall, Associate Engineer I Owner Parcel Address No. Area Parcel No. & Acreage Lead Agency Remarks 87-3 Danville (1 00C4 ) U.S. Postal Service 850 Cherry Avenue San Bruno, CA 94099 215-090-016 (4.30 Acres) New central Danville Post Office. Environ- mental Impact Statement was prepared by U.S.A. U.S .A. Di rk Angell 2353 Northrup Ave. (F-118) Sacramento, CA 95825 365-240-011 (0.46 Acre) 87-4 New Construction-One Single Family Home- District to prepare IINotice of Exemptionll CCCSD Lafayette (44D7) 87-5 Martinez (44B , C-1) A public sewer is being installed along Vine Hill Way to serve new Subdiv. 6758. The property owners along the route of the new sewer have petitioned to annex to this District so that they may connect to the sewer upon its completion. The developer has cooperated with staff by agreeing to install laterals to the property lines. Property owners will reimburse the dev- eloper and the developer H.G. Golden will waive rebates for this 730 Vine Hill Way portion of their sewer. Martinez, CA 94553 155-060-0~Ji."MED91NJ\wcb~MENDED FOR BOARD ACTION NJ CCCSD J. Foran 760 Vine Hill Way Martinez, CA 94553 155-060-001 (1.0 Acre) 155-060-002 (0.51 Acres) E. Barnum 740 Vine Hill Way Martinez, CA 94553 155-060-003 (0.49 Acre) G. Miller 736 Vine Hill Way Martinez, CA 94553 155-060-004 (0.95 Acre) ....~ ~;cNG INITIATING DEPTfOIV. ^-PI( ## I ROGER J. DOLAN RAB 1302;0 .9'85 JSM DH SUBJECT POSITION PAPER AUTHORIZATION FOR P.A: 87-3 (DANVILLE), P.Aij 87-4 (LAFAYETTE), AND P.A.87-5 (MARTINEZ) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT Pa rce 1 No. Area Owner Address Parcel No. & Acreage 87-5 Martinez (cont) Stevenson-Dunn Co. 310 Preda Street San Leandro, CA 94557 155-060-006 (0.51 Acre) L. Gorman 735 Vine Hill Way Martinez, CA 94553 162-030-07 (2.09 Acres) F. Vi 11 asenor 741 Vine Hill Way Martinez, CA 94553 162-030-008 (2.07 Acres) S.M. Thomas 15 Dickson Lane Martinez, CA 94553 162-030-006 (1.02 Acres) 162-030-009 (0.5 Acre) M. T. Hoyl es 725 Vine Hill Way Martinez, CA 94553 162-030-010 (0.62 Acre) F.V. Higby 749 Vine Hill Way Martinez, CA 94553 162-110-002 (0.55 Acre) C.E. Smalley 947 N. 11th Street Lake View , OR 97630 162-110-003 (0.45 Acre) 162-110-005 (0.82 Acre) PAGE 2 OF 6 DATE FEBRUARY 10, 1987 Remarks (continued) District will prepare "Notice of Exemption" for the existing homes. Future development of the larger properties will be under environmental review by Contra Costa County or the City of Martinez Lead Agency I CCCSD 13028-.65 SUBJECT AUTHORIZATION FOR ~.A. 87-3 (DANVILLE), P.A: 87-4 (LAFAYETTE), AND P.-A. 87-5 (MARTINEZ) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT POSITION PAPER PAGE 3 OF DATE 6 FEBRUARY 10, 1987 : Owner 1 Pa rce 1 Address Lead No. Area . Parce 1 No. & Acreage Remarks Agency 87-5 Martinez T. R. Lavi no (continued) CCCSD (cont) 777 Vine Hill Way Martinez, CA 94553 162-110-006 (0.55 Acre) D.O. Simonsen 801 Vine Hill Way Martinez, CA 94553 162-110-007 (0.61 Acre) H. Burns 811 Vine Hill Way Martinez, CA 94553 162-110-008 (1.00 Acre) R.M. Hall 825 Vine Hill Way Martinez, CA 94553 162-110-009 (1.00 Acre) R.L. Smith 827 Vine Hill Way Martinez, CA 94553 162-110-010 (0.20 Acre) 162-110-015 (0.04 Acre) J.A. Reeves 803 Vine Hill Way Martinez, CA 94553 162-110-017 (0.42 Acre) C.B. Taylor 831 Vine Hill Way Martinez, CA 94553 162-110-011 (0.71 Acre) J. Lucas 745 Vine Hill'Way - , -- - Martinez, CA 94553 - 162-110-019 (1.10 Acre) - RECOMMENDATION: Authorize P~A. 87-3, 87-4, and 87-5 to be included i na future forma 1 annexation. 13028- 'l 85 I'::::::::::::: -j I ~c- ...... .C ".~40 . ~~ '" . . ~.,.L. .; ~ '1,.J~ f'\ \j 1. Op. 0':: tyr' ...............-.-.-.-.-.-..... ~~~irtl PROPOSED ANNEXATION P.A. 87- 3 't u Q l;) ~ ............. OAKIlONT IlEIlOllIAL PAR. 41.7SAC PROPOSED ANNEXATION PA, 87 4 (~L,t 0 7 ) _ \~\\..~\"J~A~ - ~---'-~- -....-----.. \ /"\ .' .,,::::/<k. .\ ,\ .\ ".Nif I"~ ~ ". p'~ '/ ' ,'~~ '1'~ 1 ~ ""~~ ii 0)~//~ ---'Ill \\ - l'-- ~ ~ ~ ~~ //i\ __ /CS A ~i:- vINE. HILt ( ':T .- J _ _ -"'" U i>f \7) Ai/V 'Y ... ..,~ L... ~ . 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I \ I " I I I .\ \ \ \'\ \~Y" 0s. \\ ;\\\\\ ~ \\ .\\, ,\):'\'\ \\ ,\'\\ \\ ~'~ \ \\ .\ ~ ,\ ,\ \\\~\\\ ,:' ;. ~ ~"~i\~ ~ ~ '. ~ .\~, 1\' ~ :) i.\ ,\~ ~\'\"\ n \\\ \\ ,\ w.\\\\' \\- ~ ;\ , '.\ A'/t:,,~~W S"IJ!~ ~' DJS+.~ ~~ .~~~~\\\~~~~\\,,\~ ~ ~ ~"~~ :~ I h " \~~~:_ I ~h~~. ~; ~K Q;. .~ " ~~~\" ~ \\, ~'VJ.? ~~.,,~ ~ 1 ~ A ~< ). \ --\1 '1 ~;JJ ,,--'~ .Jr~'& ... \\\ " ~ J..... r .~ It ~.'.".' 0 ~). 'r"': I () '.,>>. :\ \ \~. \\ ~ ~ \\ ..,\ \ \ .\ \\ .\ \\ ~\ \\~\ \ .\ ~\\ \\ \\ ~ ~ I'.;l ",' ...'\ i '1-,,\6 .. ..~ of; ,/' ~. 0.' o(:..'~~..:;j!. 'Ii It{ ... ... HAM A ~ <5!.1.:1J.\l:.of, II; ;';'!"f .~ ~"il '\/> (H " II , ~ '\..,~~~,t" PROPOSED ANNEXATION ~A. 87- .5 - I ~ ~ ! WUVER ....AC . Centra.. ~ontra Costa Sanitar) "')istrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF Februar 19 1987 NO. IV. CONSENT CALENDAR 5 SUBJECT AUTHORIZE THE QUITCLAIM OF A SEWER EASEMENT, JOB 4302, MISCELLANEOUS PARCEL, LAFAYETTE AREA DATE Februar 13, 1987 TYPE OF ACTION APPROVE QUITCLAIM OF EASEMENT SUBMITTED BY Dennis Hall, Associate En ineer INITIATING DEPT./DIV. Engineering Department/ Construction Division ISSUE: Lusk Homes Lafayette, owner-developer of Subdivision 6475, has requested this District to quitclaim the subject easement. BACKGROUND: The subject easement was dedicated to the District on the final map for Subdivision 6475. District records indicate that this easement has never been accepted by the District. The land which surrounds the subject easement is being developed as condominiums (CCCSD Job. No. 4302). New easements are being created to serve the improvements within the condominium project. The subject easement will not be needed for District purposes. The owner-developer has paid the District's processing fee. RECOMMENDATION: Approve Quitclaim Deed to Lusk Homes Lafayette, Job. No. 4302. Authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim, and authorize the Quitclaim to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACT/ON JSM RAB 1302A.9185 ,.D( DH INITIATING DEPT.lDIV. ~ :~().; ::::-~ . ~ ~ ~ ~ -,-->~ 'll.......~ - " -\I') \4l cr. ~ <t \-'l;t '" c'::.: -J ~ \;:. ~ I~ ... . "!r I" -=':: ....~ ;:. -> '(ll~ . %.;,y ~ '...."" .,.,-.s> - . ""~ ~ -.l~~~~ . ~_l'._" 't;,~ ~_"'_4-' . .... ~~ / QUITCLAIM I EASEMENT ~/, ~;@ \ ..' ... " 't ":t.. ~1 _ C'\ ~....._ . ~ 0 _n -'Ca,.... ''WI. __ 4.'1/ ':....~, ';p- '#..'E.9E. ~~ ~ c:-~ 'C"\(Jo... ~ .'^..g -<:>-- ~..., ~J~"" . ~ : ~~ --~~' r~ ~~~ .- '''l-4-~ ~~ . ~.~ - ~ ~"~ - :''-'. ~'''"I ---r..... .", :t' " \.~. \ ':'~ I ~ ~ ' ~~) k~~: ~- ~ 'l! ~ C) ~ ~I~ '" ,::; ~\~ \& 2- ~ ~C:S~ i) Cl '" t\j ():: '-.:. ~ 'j _1 [Q \~ ~ ~\q ~ 0'" ~"'. ~ "')' I \t\ ;~;t ~~ ~ ~~ '" ~ Q..l-.: ~ \ \l "-.J .... I ~ \lu . J8~ ....~ ~'""S' 'E. ~/.~ l':j3'OS ~ 0/'::>--1- ljJ,.oF1fi.-1---- ~~ \.f) ,-ij i . .:.--;- ~-l. .... .... ~ .... \I') -.1'& \.u~ ~~ ~~ q,. Q. VICINITY MAP NO SCALE QUITCLAIM EASEMENT Job 4302 Lafayette Area <8 Centra.. ~ontra Costa Sanitar) .listrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF Februar 19, 1987 NO. IV. CONSENT CALENDAR 6 SUBJECT ACCEPT THE CONTRACT WORK FOR THE TREATMENT PLANT DRAINAGE REHABILITATION PHASE I PROJECT (DP 3622) AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION DATE Februar 13, 1987 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Thomas Trice, Engineering Assistant INITIATING DEPT./DIV. Engineering Department/ Construction Division ISSUE: Construction has been completed on the Treatment Plant Drainage Rehabilitation Project (Phase I) and the work is now ready for acceptance. BACKGROUND: A recurring flooding and drainage problem has existed for many years south of the Filter Plant Forebay (see Attachment A). District personnel have had to set up a portable pump to dewater the area each year to maintain access to the area and protect instrumentation facilities. To correct thi s probl em, the area was regraded under Project No. 3622 so that water drains to the northeast into a new 12-inch culvert. The 12-inch culvert discharges into a new trunk manhole on the 42-inch Martinez 1 ine. Additional miscellaneous piping and rip-rap work was completed by the contractor, as well as some road work. J. Huizar and Sons, Inc., of Pacheco, was issued a Notice to Proceed on December 3, 1986. The contract completion date was April 15, 1987 which allowed adequate time to work around wet weather periods. Due to favorable weather and diligent contractor efforts, all contract work was completed by January 26, 1987. It is appropriate to accept the contract work at this time. A detailed accounting of the project costs will be provided to the Board at the time of project closeout. RECOMMENDATION: Accept the contract work for the construction of the Treatment Plant Drainage Rehabilitation Project, Phase I (DP 3622) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ .~ 1302A.9/85 TAT RSK JSM RAB INITIATING DEPT./DIV. e WAY NORTH SEDIMENTATION TANKS + AERATION AND NITRIFICATION TANKS SOUTH SEDIMENTATION TANKS , Central Contra Costa Sanitary District . TREATMENT PLANT DRAINAGE PROBLEM AREA ATTACHMENT -A- 2523-1/87 . Centra.. ~ontra Costa Sanitar) .listrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION P APE R BOARD MEETING OF Feb NO. IV. CONSENT CALENDAR 7 SUBJECT DATE ADVISE THE BOARD OF THE CLOSE OUT OF THE WATERSHED 44 WEST TRUNK PARALLEL PROJECT (DP 4093) AND RETURN $30,850 TO THE SEWER CONSTRUCTION FUND TYPE OF ACTION INFORMATIONAL SUBMITTED BY Ron Klimczak, Senior Engineer INITIA TING DEPT./DIV. Engineering Department Construction Division ISSUE: All work has been completed on the Watershed 44, West Trunk Parallel Project located in North Concord and this project can now be closed out. BACKGROUND: A Facilities Pl an for the sanitary sewer facil ities in the North Concord/Clyde Area (Watershed 44) identified the need to install a trunk sewer parallel to the existing 12-inch sewer in Bates Avenue near Arnold Industrial Way. District Project No. 4093 consisted of the installation of approximately 3,900 lineal feet of 18-inch gravity sewer pipeline together with 10 trunk manholes as shown on Attachment 1. A related item of work involved the relocation of a section of 24-inch water main which was in confl ict with the proposed 18-inch trunk sewer alignment. Under the terms of an Agreement, the Contra Costa Water District (CCWD) handled the design and construction of this relocation work (total cost of $30,124). The contractor, MGM Construction Co. of Concord, commenced work on September 9, 1986, and substantially finished the contract work by the November 7, 1986 completion date. The project was accepted by the Board on November 20, 1986. The Engineer's Estimate for the construction cost was $445,000. MGM's original construction contract was for $308,300. The total contract amount paid to MGM Construction Co. was $326,437.50. There were two change orders totaling $18,726.50 issued for five items of extra work associated with interferences with existing pipelines experienced during the construction. A charge of $589 was deducted from the total amount paid to the contractor to cover the cost of backfill compaction retesting in locations which failed the initial testing requirements. The total budget for this project was $479,300. The total completed project cost was $448,450, which is $30,850 less than the budget. Staff is closing out the project which will result in $30,850 being returned to the Sewer Construction Fund. RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION RAB INITIATING DEPT.lDIV. ~ 1302A.9/85 RSK JSM --_"~~--------,...,..._-~,_._,,~.~~,.-,.,.~..,,~..~._--"-~""""-'-"~'~--'-'~-'~"--~---'--'-'''--------", , " '" " , '" , , , -' \. " , , North Concord SYSTEM MAP SCALE: I": 600' Central Contra Costa Sanitary District . District Project No. 4093 West Trunk . Parallel Watershed 44 Page 2 of 2 2523-1/87 . Centra =ontra Costa Sanitar~ Jistrict BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF SUBJECT NO. IV. DATE CONSENT CALENDAR 8 AUlHORIZE PURO-iASE OF ONE SONY WORD PROCESSING SYSTEM AND AUlHORIZE $3,350 FROM SEWER CONSTRUCTION FUNDS Februar 13, 1987 TYPE OF ACTION AUlHORIZE PURO-iASE; AUlHORIZE FUNDS SUBMITTED BY INITIATING DEPT./DIV. P ul Morsen De ut General Mana er Admi ni strative ISSUE: Board approval is required for the expenditure of Sewer Construction Funds. BAa<GROUND: The Di stri ct has an opportunity to purchase for $2,500 a used Model 3400 Sony Word Processing System complete from Hibernia Bank in San Francisco. This system is approximately two years old, is identical to the units in use by the District, and includes the processor unit, printer with dual sheet feeder, printer interface, all software, and all cabl es. The val ue for a new system equival ent to this would be approximately $8,100. Sony Corporation currently services the system at Hibernia and has stated that it is in good working condition. Sony is willing to add this unit to the District's maintenance contract, just as if it was a new unit. It was pl anned to request Board approval in the 1987-1988 Equi pment Budget for the purchase of the complete Sony Word Processing System at the cost of $8,100 for use by the Executive Secretary and the Secretarial Support Section. The unit will be located in the Third Floor Secretarial area. Currently all four word processing units in the area are in daily use by various secretaries, which creates a problem in that these secretaries are all trying to use one printer. The addition of one printer would greatly increase timeliness and efficiency of document preparation. The additional $850 will be for tables for both the printer and processor and for a sound cabinet enclosure for the printer. RECOtIENDATION: Authorize the purchase of the Sony Word Processing System from Hibernia Bank and authorize $3,350 from the Sewer Construction Fund. REVIEWED AND RECOMMENDED FOR BOARD ACTION 13otA.9/85 PM . Centra. ~ontra Costa Sanitar) .Jistrict BOARD OF DIRECTORS PAGE 1 OF 4 POSITION PAPER BOARD MEETING OF February 19, 1987 NO. V. ADMINISTRATIVE 1 SUBJECT ADOPTION OF A RESOlUTION CONSOlIDATING THE DISTRICT ELECTIONS WITH THE STATEWIDE GENERAL ELECTION DATE February 11, 1987 TYPE OF ACTION ADOPT RESOLUTION CON SOl IDATING ELECTIONS SUBMITTED BY J oy ce E. McM 111 an Secretary of the District INITIATING DEPT./DIV. Admini strative ISSUE: A proposed resolution consolidating the District elections with the statewide general election is being submitted for consideration by the Board of Di rectors. BACKGROUND: With the passage of Assembly B111 No. 2737, effective January 1, 1987, the Board of Di rectors may move the Di stri ct e1 ecti ons from November of odd-numbered years to even-numbered years. Such a change wou1 d have th ree maj or advantages. First, changing the off-year elections to even-numbered years, should increase voter turnout. Secondly, putting the District Board elections on the ballot with several other issues would reduce District costs. Finally, the cost of the coming election would be deferred for one year. As directed by the Board at the February 5, 1987 Board meeting, a draft resolution has been prepared consolidating the District elections with the statewide general election to be held the first Tuesday after the first Monday of November in each even-numbered year commen!=ing with the year 1988. If the proposed resolution is adopted, it must be submitted to the Board of Supervisors not later than 240 days prior to the date of the currently scheduled District election, by March 3, 1987. The Board of Supervisors, within 60 days of the date of submission, shall approve the resolution unless it finds that the ballot style, voting equipment, or computer capacity is such that additional elections or materials cannot be handled. The appropriate notices have been posted as required by Government Code Section 25151. RECOMMENDATION: Adopt the attached resol uti on requi ri ng that e1 ecti ons of the District Board Members be held on the same day as the statewide general election, establishing procedural requirements consistent with said statewide general el ecti on, and requesti ng approval by the Board of Superv i sors of Contra Costa County. REVIEWED AND RECOMMENDED FOR BOARD ACTION JEM INITIATING DEPT./DIV. 1302A..9/85 tflL, RESOLUTION NO. 87- RESOlUTION OF THE BOARD OF DIRECTORS OF THE CENTRAl CONTRA COSTA SANITARY DISTRICT REQUIRING THAT ELECTIONS OF ITS DISTRICT BOARD MEMBERS BE HELD ON THE SAME DAY AS lHE STATEWIDE GENERAL ELECTION, ESTABLISHING PROCEDURAL REQUIREMENTS CONSISTENT WITH SAID STATEWIDE GENERAL ELECTION, AND REQUESTING APPROVAl BY THE BOARD OF SUPERV ISORS OF CONTRA COSTA COUNTY WHEREAS, elections for members of the Board of Directors of this District have heretofore been held, pursuant to State Law, on the first Tuesday following the first Monday in November in each odd-numbered year; and WHEREAS, the Californi a Legi sl ature in 1986 enacted Assembly B11l No. 2737, which added Section 23302.1 to the Elections Code, effective January 1, 1987; and WHEREAS, Section.- 23302.1 provides that the governing body of all special districts such as the Central Contra Costa Sanitary District may, by resolution, require that elections for its members be held on the same day as the Statewide General Election, i.e., the first Tuesday following the first Monday in November in each even-numbered year; and WHEREAS, the Board has considered this new legislation at a regularly scheduled meeting at which members of the public were given an opportunity to address the issue and has determined that it would be in the best interest of the District and its citizens to consolidate elections with the Statewide General Election. NOW, THEREFORE, BE IT RESQVED BY THE BOARD OF DIRECTORS OF THE CENTRAl CONTRA COSTA SAN IT ARY DISTRICT, THAT: 1. This Board does hereby require, pursuant to the provisions of Elections Code Section 23302.1, that its elections of governing body members shall be held on the same day as the Statewide General Election, to w it: on the fi rst Tuesday after the fi rst Monday of November in each even-numbered year, commencing with the year 1988; and 2. The dates with respect to requirements for nominations, notices, canvass of votes, certification of election, and all other procedural requi rements of the El ecti ons Code for the el ecti on of governi ng body members of thi s Di stri ct shall be, and hereby are ordered, consi stent with corresponding dates and requirements pertaining to the Statewide General El ecti on; and.- 3. The Board of Supervisors of the County of Contra Costa, California, is hereby respectfully requested to approve this resolution pursuant to the provisions of Elections Code Section 23302.1(b); and 4. The Secretary is hereby authorized and di rected to transmit a certified copy of this resolution to the Board of Supervisors of the County of Contra Costa, and to the County Cl erk of said County. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District this 19th day of February, 1987, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: James L. Hazard District Counsel . Centra.. ~ontra Costa Sanltar) .listrlct BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER NO. VI. ENGINEERING 1 SUBJECT DATE CONSIDER ADOPTION OF NEGATIVE DECLARATION AND CONSIDER APPROVAL OF LOCAL IMPROVEMENT DISTRICT NO. 56 TYPE OF ACTION ADOPT NEGATIVE DECLARATION AND APPROVE PROJECT SUBMITTED BY INITIA TING DEPT./DIV. Dennis Hall Associate En ineer ISSUE: To comply with the Cal Hornia Environmental Qual ity Act (CEnA), a negative declaration has been prepared for the proposed Local Improvement District No. 56, hereinafter called "the project." The Board is being asked to consider adopting the Negative Declaration. BACKGROUND: The project consists of the installation of approximately 3,500 lineal feet of 8-inch sanitary sewer mains. The sewers will be installed within the private roads known as La Casa Via and Brodia Way and in paved private access easements. The project is located within an unincorporated area of the city of Wal nut Creek. The project is described in more detail on Attachment 1. The District's CEnA guidel ines require the Board to consider the Initial Study prepared for the project and any public comments received on the Negative Declaration prior to approving the Negative Declaration for the project. The Initial Study for the project was prepared by O.K. Associates, an engineering consulting firm. District staff concluded that the Initial Study for the project adequately, accurately, and objectively evaluated the proposed project's effect on the environment. Based on the Initial Study, District staff determined that a Negative Declaration is the appropriate document to address the environmental effects of the proj ect. In compliance with the CEnA requirements, a legal notice was published which solicited comments and provided notice of the District's intent to adopt the Negative Declaration for the proposed project. Any comments which are received will be given to the Board at its February 19, 1987 meeting. If the Board adopts the Negative Declaration, approval of the project will be required to complete the CEnA requirements and allow staff to file a Notice of Determination in the County Clerk's office. RECOMMENDATION: Adopt the project Negative Declaration and approve the project. JSM RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A..9/85 ~r DH I/~ INITIATING DEPT.lDIV. ATTAalENT I LOCAL IIfJROVEJENT DISlRICT CLIO) NO. 56 LA CASA VIA/BRODIA WAY PROJECT SCOPE Property owners in the La Casa Via/Brodia Way area of Walnut Creek, southeast of John Muir Hospital, have petitioned this District to form a LID for the purpose of financing and constructing a public sewer system which will benefit thei r properties. The proposed sewer incl udes approximatel y 3,500 feet of 8-inch sewer main with the potential to ultimately serve approximately 34 building sites. The proposed LID is composed of 22 separate parcels located along La Casa Via and Brodia Way in the unincorporated area of Walnut Creek. Eleven of the 22 parcels have existing homes which are served by private septic systems. Of the 22 parcel s to be served, landowners owning 79.5 percent of the total acreage support the formation of the LID. State 1 aw provides that if the '~ners of more than 60 percent of the land acreage within a proposed LID are in favor of the proposal, the LID may be formed by the 1 oca 1 agency. The owners who are in favor of the formation of the LID own properties whose assessed valuation (land and improvements) total 86 percent of the total of the assessed valuations of all of the properties which are in the proposed LID. Properties within the proposed assessment district boundaries presently have two zoning designations, R-40 and A-2. The potential parcel development under these existing zoning designations is 25 parcels. This is an increase of three over the existing 22 parcels within the LID boundaries. This entire area has restrictions placed upon it by a number of Specific Pl ans enacted by the County and the city of Wal nut Creek and these pl ans dictate the ultimate zoning. These restrictions generally limit lot size to one acre parcels and preserve hillsides and ridgelines. Based on these restrictions, the additional foreseeable parcel splits, based on the ultimate zoning, add an additional nine parcels for a grand total of 34 parcels within the boundaries of the proposed assessment district. All but five of these additional parcel s coul d be served by the proposed assessment district sewers. These five parcels require extension of sewer mains at the time the parcels are created by subdivision. O.K. and Associates is the LID engineer and is designing the sewer facilities. Their design fees will be included in the total LID costs. Funds will also be included in the LID proceedings to cover all District staff costs in providing support during design and construction of the LID facilities. The preliminary costs for the LID improvements, including construction, engineering, District fees and charges, bond counsel, and bonding are estimated at $315,000. Final costs will be known after bids are received later this year. The spread of assessments between properties will occur after bids are received and just prior to the award of contract. Board actions necessary to complete the formation of the LID are: ACTION 1. Adopt a Resolution Accepting Petitions 2. Adopt a Resolution Approving a Proposed Boundary Map 3. Adopt a Resolution Requesting Jurisdiction from the County Board of Supervisors 4. Adopt a Resolution Approving a "Negative Declaration" 5. Adopt a Resolution Approving Agreement for Legal Services 6. Adopt a Resolution Approving Agreement for Engineering Services 7. Adopt a Resolution of Intention to Order improvements 8. Accept Engineer's Report for review including plans and specifications, cost estimate, assessment spread and assessment diagram 9. Adopt a Resolution approving Engineer's Report and calling hearing thereon; and 10. Adopt a Resolution calling for construction bids 11. Hold a Public Hearing, Approve Engineer's Report, Assessment Spread, and Assessment District. 12. Award Construction Contract STATUS Completed 3/6/86 Completed 3/6/86 Completed 3/6/86 Scheduled for 2/19/87 To be completed at one future Board meeting To be Completed at one or separate Board meetings "\ NEGATIVE, DECLARATION FOR THE CENTRAL CONTRA COSTA SANITARY DISTRICT PROPOSED LOCAL IMPROVEMENT DISrRICT NO. 56 Responsible Agency: Central Contra Costa Sanitary District Project Title: La Casa Via / Brodia Way Local Improvement District No. 56 Project Address: La Cas a Via and Brodia Way, Contra Costa County Project Location The project is located in the unincorporated portion of Contra Costa County, approximately one mile east of Ygnacio Valley Road on La Casa Via, beginning at the approximate intersection of Arbol Via and extending easterly on La Casa Via and Brodia Way to the easterly end of Brodia Way. '"',\': Furthermore, the project area is characterized as a valley to the north of Shell Ridge in Walnut Creek; containing twenty two lots ranging in size from one acre to five acres. The area is currently zoned by Contra Costa County as A-2 (five acre minimum lots) but', in recent years, has allowed rezoning to R-40 (40,000 square foot lots). Project Description The project consists of extending approximately 3500 lineal feet of sanitary main and appurtenances from an existing manhole at the approximate intersection of Arbol Via and La Casa Via in La Casa Via and Brodia Way to the easterly terminus of Brodia Way. Financing for the project is to be provided by assessement district proceedings. There is no acquisition of right-of-way required. Environmental Study Prepared By: Central Contra Costa Sanitary District Environmental Assessment: The project would not have any significant environmental impacts. T ,~ Supporting Statements: The proposed project is consistent with present county zoning. The prop~sed sanitary sewer main construction would not adversely affect the environment, convers~ly, present home owners on septic tank systems will be able to abandon their septic tanks and thereby perserve and enhance the existing environment. Roger General ana r / Chief Engineer Central Contra Costa Sanitary District Approved Pursuant to Resolution No. DATE: /-20-~7 Joyce E. McMillan Secretary Central Contra Costa Sanitary District DATE: ENVIRONMENTAL CHECKLIST FORM I. BACKGROUND 1. Name of Proponent Central Contra Costa Sanitary District 2. Address of Proponent 5019 Imhoff Place,Martinez, Ca. 3. Phone Number of Proponent (415) 689-3890 4. Agency Requiring Checklist Central Contra Costa Sanitary District 5. Name of Proposal Local Improvement District No. 56 II. Environmental Impacts (explanations of all "yes" and "maybe" on attached sheets) YES MAYBE NO 1. EARTH. Will the proposal result in: ( a. Unstable earth conditions or in changes in geologic substructures? x b. Disruptions, displacements, compaction or overcovering of the soil?' x c. Change in topography or ground surface relief features? x d. The destruction, covering or modifica- tion of any unique geological or phys- ical features? x e. Any increase in wind or water erosion of soils, either on or off the site? x f. Changes in deposition or erosion of beach sands, or changes in siltation, deposition or erosion which may modify the channel of a river or stream or the bed of the ocean or any bay, inlet or lake? x g. Exposure of people or pr~perty to geo- logical hazards such as e~rthquakes, landslides, mudslides, ground failures, or similar hazards? x 2. AIR. Will the proposal result in: a. Substanial air emissions or deterior- ation of ambient air q~ality? b. The creation of objectionable odors? c. Alteration of air movement, moisture, or temperature, or any change in clim- ate, either locally or regionally? 3. WATER. Will the proposal result in: a. Changes in currents, or the course _of direction of water movements, in either marine or fresh waters? b. Changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? c. Alterations to the course or flow of flood waters? d. Change the amount of surface water in any water body? e. Discharge into surface waters, or in any alteration of surface water quality, in- cluding, but not limited to, temperature, dissolved oxygen or turbidity? f. Alteration of the direction or rate of flow of ground waters? g. Change in the quantity of ground waters, either through direct additions or with- drawals, or through interception of an aquifer by cuts or excavations? h. Substantial reduction in the amount of water otherwise available for public water supplies? i. Exposure of people or property to water related hazards such as flooding or tidal waves? YES -MAYBE NO x x x x x x x x x x x x 4. PLANT LIFE. Will the proposal result in: a. Change in the diversity of species, or number of any species of plants (inc- luding trees, shrubs, grass, crops and aquatic plants)? b. Reduction of the numbers of any unique, rare or endangered species of plants? c. Introduction of new species of plants into an area, or in a barrier to the normal replenishment of existing species? d. Reduction in acreage of any agrilcult- ural crop? 5. ANIMAL LIFE. Will the proposal result in: a. Change in the diversity of species, or numbers of any species of animals (birds, land animals including reptiles, fish and shellfish, benthic organisms or insects? b. Reduction of the numbers of any unique, rare or endangered species of animals? c. Introduction of new species of animals into an area, or result in a barrier to migration or movement of animals? d. Deterioration to existing fish or wild- life habitat? 6. NOISE. Will the proposal result in: a. Increases in existing noise levels? b. Exposure of people to severe noise levels? 7. LIGHT AND GLARE. Will the proposal result in: a. Produce new light or glare? 8. LAND USE. Will the proposal result in: a. Substantial alteration of the present or planned land use of an area? YES x MAYBE NO x x x x x x x x x x * 9. NATURAL RESOURCES. Will th~ proposal result in: a. Increase in the rate of use of any natural resource? b. Substantial depletion of any nonrenew- able natural resource? 10. ~ OF UPSET. Will the proposal result in: a. A risk of an explosion or the release of hazardous substances (including, but not limited to, oil, pesticides, chemi~als or radiation) in the event of an accident or upset conditions? b. Possible interference with an emergency response plan or an emergency ev.cuation plan? 11. POPULATION. Will the proposal result in: a. Alter the location, distribution, density, or growth rate of the human population of an area? ( 12. HOUSING. Will the proposal result in: a. Affect existing housing, or create a demand for additional housing? 13. TRANSPORTATION / CIRCULATION. Will the proposal result in: a. Generation of substantial additional vehicular movement? b. Effects on existing parking facilities or demand for new parking? c. Substantial impact on existing trans- portation systems? d. Alterations to waterborne, rail or air traffic? e. Alterations to present patterns of circ- ulation or movement of people and/or goods? f. Increase in traffic hazards to motor vehic~es, bicyclists or pedest~ians? YH MAYBE x x x NO x x x x x x x x x 14. PUBLIC SERVICES. Will th~ proposal result in, or have an effect upon, the need for new or altered governmental services in any of the following areas: a. Fire protection? b. Police protection? c. Schools? d. Parks or other recreational facilities? e. Maintenance of public facilities, includ- ing roads? f. Other government facilities? 15. ENERGY. Will the proposal result in: a. Use of substantial amounts of fuel or energy? b. Substantial increase in demand upon existing sources of energy, or require the development of new sources of energy? 16. UTILITIES. Will the proposal result in a need for new systems, or substantial alterations to the following utilities: a. Power or natural gas? b. Communications systems? c. Water? d. Sewer or septic tanks? e. Storm water drainage? f. Solid waste or disposal? 17. HUMAN HEALTH. Will the proposal result in: a. Creation of any health hazardf or po- tential health hazard (excluding mental health)? b. Exposure of people to potential health hazards? --~.__.__._--,.._..---~,_.,------_.._-,-~---_._~'----~...__.._-_._--_..,------.--~.._.~'~-_.,' YES MAYBE x x x x x x NO x x x x x x x x x x YES. 18. AESTHETICS. Will the proposal result in the obstruction of any scenic vista or view open to the public, or will the pr~posal result in the creation of an aethetically offensive site open to the public view? 19. RECREATION. Will the proposal result in an impact upon the quality or quantity of exist- ing recreational opportunities? 20. CULTURAL RESOURCES. a. Will the proposal result in the alter- ation or the destruction of a prehistoric or historic archaeological site? b. Will the proposal result in advers~ phys- ical or aesthetic effects to a prehistor- ic or historic building, structure, or object? c. Does the proposal have the potential to cause a physical change which would affect unique ethnic cultural values? ( d. Will the proposal restrict existing religious or sacred uses within the po- tential impact area? 21. MANDATORY FINDINGS OF SIGNIFICANCE a. Does the proposal have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wild- life population to drop below self sustain- ing levels, threaten to eliminate a plant or animal community, reduce the number or re- strict the range of a rare or endangered plant or animal or eliminate important ex- - amples of the major periods of California history or prehistory? b. Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? (A short- term impact on the environment is one which occurs in a relatively brief, definitive period of time while long-term im~acts will endure well into the future~) MAYBE NO x x x x x x x x --"--~~~._------_._.,.,-_.__._.._---_.,-'_.._---- YES MAYBE NO c. Does the project have impacts which are in- dividually limited, but cumulatively consid- erable? ( A project may ~mpact on two or more separate resources where the impact on each resour~e is relatively small, but where the effect of the total of those impacts on the environment is significant.) x d. Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirect- ly? x III. Discussion of Environmental Evaluation ITEM lb: EARTH All potential impacts of earth excavation, compaction, etc. will be confined to the sewer trench area. MITIGATION All trench material will be excavated, compacted, etc. according to District standards. -<" ITEM 6a: NOISE During construction of the proposed improvements, an increased level of noise will be apparent. MITIGATION Ensure construction equipment be properly muffled and limit construction to the hours between 8 a.m. and 5 p.m. ITEM 8a: LAND USE This proposal does not alter the present or planned land use, but the'proposal will allow potential new home construction upon existing properties as well as further subdivision of the larger lots. ITEM lla: POPULATION The growth rate of the population could increase in the near future due to the accessibility of sewer service. MITIGATION None required - All new development would be under the jurisdiction of Contra Costa County and would be governed by the County's General Plan and Zoning Ordinances. ITEM 12a: HOUSING The availability of sewer service in the area would most likely create a demand for housing on vacant lots abutting the proposed sewer main. MITIGATION None required - see Item 11 above. ITEM 13a: TRAFFIC / CIRCULATION During construction of the proposed improvements, normal construction traffic and possible delays or detours due to construction operations will be experienced. MITIGATION of? Provide proper flagging and other traffic control devices. No other mitigation required. ITEM 14a through e: PUBLIC SERVICES Th(s proposal is for extending sanitary sewer mains and therefor requires the Central Contra Costa Sanitary District to accept maintenance. Other governmental agencies may also experience an incremental increase in service requirements as homes are constructed on vacant lots. MITIGATION The proposed sanitary main and appurtenances will be designed, constructed and inspected to the Central Contra Costa Sanitary Districts' specifications, and upon passage of inspection, the main will be accepted by the Central Contra Costa Sanitary District. This proposal does not require the extension of any existing governmental service, therefor no mitigation is required. ITEM 16d: UTILITIES This ~roposal is for extending sanitary sewer mains and therefor requires the Central Contra Costa Sanitary District to accept maintenance. MITIGATION The proposed sanitary main and appurtenances will be designed, constructed and inspected to the Central Contra Costa Sanitary Districts' specifications, and upon passage of inspection, the main will be accepted by the Central Contra Costa Sanitary District. The project is a mitigation measure in itself for improving the quality of sanitary sewer service and also improving the air and water quality in the project area. IV. Determination On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. 4- I find the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. ~ ~ , ____j)~_/~-m- 1-~b-87 --------------------------- Date Signature . Centra =ontra Costa Sanitar~ .Jistriet BOARD OF DIRECTORS POSITION BOARD MEETING OF PAPER SUBJECT AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXEOJTE AN AGREEMENT WITH VILLALOOOS & ASSOCIATES AND AUTHORIZE $39,500 FROM THE SEWER CONSTRUCTION FUND FOR DESIGN OF THE M-2 FORCE MAIN CATHODIC PROTECTION SYSTEM, DISTRICT PROJ ECT 4015 PAGE 1 OF 4 NO. VI. DATE ENGINEERING 2 Fe TYPE OF ACTION AUTHORIZE ,AGREEMENT AUTHORIZE FUNDS SUBMITTED BY Tad J. Pil ecki Associate En ineer ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute an agreement with V ill al obos & Associ ates and to authorize $39,500 from the Sewer Construction Fund for the Design of the M-2 Cathodic Protection System. BACKGROUND: The M-2 force main consists of approximately 4,000 linear feet of 20-inch steel pipe installed in 1969. It is the only conduit available for sewage flows from the Martinez area and, therefore, must be kept operational at all times. Failure of this main may result in uncontrolled discharge of raw sewage to Suisun Bay. Cathodic protection of the M-2 line is required due to the corrosive nature of the soil and the proximity of several other pi pelines. (Attachment 1 prov i des a proj ect descri pti on and summary of proj ect costs.) Construction of the new M-2 Force Main Cathodic Protection System is scheduled for late summer/early fall of 1987 which requires design completion by June of 1987. The planning level estimated total project cost for this project is $115,000 based on 1986 costs. A cost reimbursement contract with a cost ceil ing of $16,948 has been negoti ated with the corrosion engineering finn of Villalobos & Associates (VA). VA was selected because of their extensive involvement in the testing phase of the existing M-2 Force Main Cathodic Protection System. VA will design the proposed cathodi c protecti on system, identify long 1 ead items, and prepare prepurchase specifications for them, and provide assistance during bidding. District forces will provide project management, design review, contract preparation, surveying, printing and advertising, and field verification of utilities. The estimated cost to design the project is $39,500. A breakdown of this total is provided in Attachment 2. The project is categorically exempt from GEQA requirements. The M-2 Force Main Cathodic Protection System Project is identified as a Pri ority A Proj ect in the 5-year Capital Improvement Pl an. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with Vill al obos & Associ ates, and authorize $39,500 from the Sewer Construction Fund for design of District Project No. 4015. PT./DIV. GW TJP CWS DRW RAB Attachment 1 Page 2 of 4 M-2 FORCE MAIN CATHODIC PROTECTION (DP 4015) FEBRUARY 19, 1987 PROJ ECT DESaUPTION The M-2 force main consists of approximately 4,000 linear feet of 20-inch steel pipe installed in 1969. It is the only conduit available for sewage flows from the Martinez area and, therefore, must be kept operational. At the time of original construction a cathodic protection system was installed to protect the line from corrosion. Exhibit A to this Attachment 1 is a map of the M-2 force main. Due to the age of the original cathodic protection system for the M-2 and an upstream force main (M-6), there was concern regarding the ability of the old cathodic protection system to adequately protect the M-2 and M-6 force mai ns. As a resul t of th is concern, a corrosi on engi neer was retai ned to study the exi sti ng cathodi c protecti on system. The study recommended that the 01 d cathodic protection systems be repl aced. The M-6 cathodi c protecti on system has been repl aced. Duri ng the predesi gn phase for the M-2 force main it was found that several of the electrolysis test stations (ETS's) located in the Industrial Tank (IT) holding basins were inaccessible. This prevented collection of test data needed to develop design criteria, and thus precluded completion of the predesign on the M-2 force main. In October of 1984, Jose Villalobos 8. Associates (VA) was retained to prepare a plan for renovating the ETS System, thereby allowing test data to be collected. The plan was completed and recommendations for renovating the ETS's were made. Rennovation of the ETS's and testing of the M-2 force main cathodic protection system was completed in late 1986. Testing of the M-2 force main indicated that a short exists which prevents the proper function of the cathodic protection system. To alleviate the short, VA has proposed installing a new cathodi c protecti on system with suffici ent current to overcome the short. At the August 28, 1985 Board meeti ng the Board was tol d that the total cost of the project, including the renovation of the ETS system, conducting the test program, designing the new cathodic protection system and construction of the new cathodic protection system is estimated to be between $85,500 and $115,500. The current estimated total project costs are still within that range. Following is a breakdown: ETS Renovation and Testing Cathodic Protection System Design Constructi on Construction Management Conti ngency Total $ 25,500 (Previously Authorized) 33,550 27,300 17,000 11,650 $115,000 '4Cl:'6 AtUA/ U~~H6 / M-2 FORCE MAIN cccsD CCCS,D TREATMENT PLANT Central Contra Costa Sanitary District . M-2 FORCE MAIN CATHODIC PROTECTION (DP 4015) GENERAL PLAN- LINE M-2 FEBRUARY 1887 EXHIBIT -A- PAGE 3 OF .. - 2523-1/87 Attachment 2 Page 4 of 4 ~2 FORCE MAIN CATHODIC PROTECTION WP 4015) ESTIMATED COST TO DESIGN (PRELIMINARY - FEBRUARY 1987) Consultant Services Villalobos & Associates $16,948 District Forces Proj ect Management Desi gn Rev i ew Contract Document Preparation Printing and Advertising Survey Potholing Subtotal 4,160 3,840 2,000 2,000 2,400 2,000 33,348 Conti ngency (1) Total Cost 6,152 $39,500 (1) If necessary, District staff will use this contingency to issue contract change orders to V ill al obos & Associ ates to expand thei r scope of work or to fund additional force account work. . Centrl. Contra Costa Sanitar'~ ~istrict BOARD OF DIRECTORS PAGE 1 OF 4 POSITION PAPER BOARD MEETING OF February 19# 1987 NO. VIr. COLLECTION SYSTEM 1 DATE February 17# 1987 SUBJECT APPROVE ATTENDANCE OF J GiN LARSON# CSO DEPART~NT MAN AG ER# AND DAVID WILLIAMS# ENGINEERING DIVISION MANAGER AT TRENQ-lLESS CONSTRUCTION CONFERENCE ON APRIL 14-16# 1987 TYPE OF ACTION APPROVE ATTENDANCE SUBMITTE.D BY Jonn Larson# CSO Manager David Williams# Engr. Div. Mgr. 1.bIITJA.TING QEPT.lDJV. tOt' VOl leC~lon ~ys em pera 10ns Engineering Division ISSUE: Approval by the Board of Di rectors for attendance at a conference in London# England# and to exceed the Travel and Conferences budget is needed. BACKGROUND: The District's collection system is aging# and repairs using conventional approaches are becoming more costly as well as more disruptive to local residents. There are new approaches to underground pipeline rehabilitation and repl acement bei ng developed in Europe and Japan. Very 1 ittl e of th i s new technology has reached the United States. Two years ago the International Society for Trenchless Technology held a conference in London. It was the worl d' s first gl impse at many new approaches# including microtunneling# moling, pipe bursting, and alternative methods of structural 1 ini ng. A second conference and equi pment show entitl ed, "No Di g 87," will be given in London# England, on April 14-16, 1987. A copy of the program is attached. The technologies that were introduced two years ago have been refined to the point that they are currently in daily use. The information available at this time suggests that they are competitive in cost with conventional construction methods. One-third of the District's collection system is located in easements on private property. Many easement sewers installed as part of the LID projects early in the District's history will require replacement or rehabilitation to prevent failures and to reduce the need for future facil ities to handle high rates of inflow and infiltration. Within the next few months the Engineering Division will begin Phase I of a sewer rehabilitation/replacement/parallel project in Watershed 23. It is estimated that this project will involve over two miles of backyard sewers which require additional capacity. This constitutes only one phase of one project in one watershed. It is anticipated that in the next five to ten years there will be many mil es of backyard sewers throughout the Di strict which, as a resul t of deterioration and/or being undercapacity, will require rehabilitation, replacement, or paralleling. The District is very concerned about the disruption to people's lives that will result from conventional construction techniques (i.e. open trench constructi on). Because of th i s concern, staff feel s that new and innovative technology which would mitigate construction impacts while still being cost-effective will greatly enhance the District's relationship with the people it serves and thus is a worthwhile goal to pursue. 130211.9/85 DRW JAL RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.lDIV. t] I?i() JAU SUBJECT APPROVE ATTENDANCE OF J Cl-lN LARSON, CSO DEPARTMENT MANAGER, AND DAVID WILLIAMS, ENGINEERING DIVISION MANAGER AT TRENO-lLESS CONSTRUCTION CONFERENCE ON APRIL 14-16, 1987 POSITION PAPER PAGE 2 OF 4 DATE February 17, 1987 In order to achieve this goal, the District must have acess to first-hand information on the new technologies. By learning about these new technologies the Engineering and Collection System Operations departments will be able to apply them in setti ng the future di recti ons in the desi gn and mai ntenance of the collection system. The cost for the managers to attend this conference would be $5,400 for travel (economy), lodging, and registration. The cost of this conference would overrun each department's Travel and Conferences budget approximately $2,700. REaMENDATION: Approve attendance of John Larson and David Will iams at the "No Dig 87" conference in London, Engl and, on April 14-16, 1987, and approve the overrun of the CSO and Engineering Travel and Conferences budget by $2,700 each. ....-------. 13028.9/85 ~ ,j ,11 (~ ~) " I )j " ~ -q '! J\~ ,1 0'<'"....., ~ ""Ill J ti~~ ~:J-'I '~ fp cijJi ,~ 7'~_,(\::f:'j'l h'-, ((;;':'1, ~ lO [Jl I Lt (. ~(, ,~,-J f'!' )~0 ~ !~; J9 oIlLd';'Z r' ~i .~ )0 ':.~\;;I! I 1 D.'~ ~" M ~ QC'l I ~ c,, ~ . ~ J, ~, ~ r.~~.,... 1 1:1 .-- >:, -l-' ",ij .~, t P {;,'l"ll'~ ~ ~~ '~'.'jl q I [~I l\ I --= ( ,1" '.; ~ ~,l~l 1 ~: 7 ,.:~.~.: i I ~ ~~II ~~,:'I' i c:u:j.! ;1 Q~I! l I )11 Di.((r.;~ 'Z ! ~I~ ~ rf"Jd ....a..;.. :) I I". ~ ' . 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'" ~:'; -~/ vi t:: Q) :r: .c e o ~ Vl C (1j Ex ~~ a:U) .W (jj~ ~Ol ili ~ .cID ~g} ::l .r: >< () Q) OJiii NI- ..- ('j..- If)~ XI"- o t- alC') ,N O~ n.. Q) B5 -J.c Vlo. r::!:::..Q! o (1j Q) -'::LLI- l'ClQ)(.9 Eo<{ '5~N --C') E:no r::~~ o -.:: :c .c .. ....__........A.. .......____..._ . CentrE.. Contra Costa Sanitar~ .Jistrict BOARD OF DIRECTORS PAGE 1 OF 4 POSITION PAPER BOARD MEETING OF Februar 19, 1987 NO. VI I. COLLECTION SYSTEM 2 DATE February 17, 1987 TYPE OF ACTION SUBJECT AUlHORIZE lHE EXPENDITURE OF $126 ,000 FROM lHE SEWER CON- STRUCTION FUND FOR A SEWER MAINTENANCE MANPGEMENT SYSTEM, DATABASE, AND HARDWARE; AUlHORIZE lHE GM-CE TO EXECUTE PGREEMENTS WITH CH2M/HILL AND SARAH JENKINS AUlHORIZE FUNDS AUlHORIZE PGREEMENTS SUBMITTED BY INITIATING DEPT.lDIV. John Larson, Manager Collection System Operations ISSUE: Board approval is required for the expenditure of Sewer Construction Funds. BAa(GROUti): Approximately 10 percent of the District's 1,200 miles of collection system has had problems with stoppages in the past. This portion of the collection system is peri od1 cally cl eaned and 1 nspected under the 01 strict's preventative ma1 ntenance program. New pi pe segments are added to the preventative ma1 ntenance program as probl ems ar1 se. An add1 t1 onal 10 percent of the coll ect1 on system is cleaned and inspected each year based on the frequency of stoppages in similar areas (pipe size, age, material of construction) in an effort to locate problems. During cal endar year 1986 there were 250 stoppages in the coll ect1 on system resul t1 ng 1 n 196 overflows. Approximately two-thirds of the stoppages that occurred were in pipe segments that had no previous history of problems. Historically, the District's preventative maintenance approach has been very effective at m1 n1m1z 1ng coll ect1 on system overflows. However, the 01 str1 ct must change its future approach to preventative maintenance for the following reasons: o The Coll ect1 on System must be ma1 nta1 ned at the current 1 evel of Inflow/Infiltration. Further deterioration will require large future expenditures for parallel facilities o Public and regulatory acceptance of collection system overflows is decreasing, o The cost of property damage claims resulting fran overflows is rapidly rising, and o The number of stoppages w ill conti nue to 1 ncrease as the coll ect1 on system ages. The proposed future approach to preventative ma1 ntenance woul d be to schedul e the collection system fac1l1t1es for periodic inspection and maintenance. Collection system facilities currently scheduled for preventative maintenance would continue at current schedul ed 1 nterval s rang1 ng fran once a month to once every year. The rema1 n1 ng coll ect1 on system fac1l1t1 es woul d be schedul ed for preventative ma1 ntenance at longer interval s once (every 5-10 years) so that probl ems can be identified and corrected before they cause stoppages. In order to be effective, the program must reliably schedule and record maintenance activities and record all work completed for over 24,000 pipe segments and a similar number of structures. Considering the large quantity of data that must be handled, this is an ideal computer application. REVIEWED AND RECOMMENDED FOR BOARD ACTION JL SUBJECT AUTHORIZE THE EXPENDITURE OF $126,000 FROM THE SEWER CON- STRUCTION FUND FOR A SEWER MAINTENANCE MANPGEMENT SYSTEM, DATABASE, AND HARDWARE; AUTHORIZE THE GM-CE TO EXEaJTE PGREEMENTS WITH 0i2M/HILL AND SARAH JENKINS POSITION PAPER PAGE ? OF DATE A - 1'7 1 OC'7 The staff has eval uated seven packaged computer-based systems for th is application. The staff also received three proposals for custom software development. The best approach is a combination of packaged software for maintenance scheduling and record keeping combined with custom software to provide management information on productivity and effectiveness. This combination is available from 0i2M/Hill, a consulting engineering firm located in Emeryville. This basic system has been successfully operating at other locations with similar sized coll ecti on systems. The management i nformati on system woul d be simll ar to the program that has been in use at CSOD for the past 18 months. A detailed cost estimate is included as Attachment I to this position paper. The total cost woul d be $136,000 with $8,000 having been expended to date to refine the system specifications and costs under an authorization by the GM-CE. A simll ar computer applicati on for San Di ego County for a 1,400 mll e coll ecti on system cost $180,000 two years ago. The project team working with the CSOD staff will consist of CH2M/Hill, Sarah Jenkins, and James Engineering. a-t2M/Hill, will provide the software system, training, and documentation, and load the database into the computer. Sarah Jenkins, a University of California student, will complete the database load sheets using information from the District's mapping system and CSOD's maintenance history files. She has had previous experience with this type of work and she can complete the work at a substantial cost savings. James Engineering is an engineering firm specializing in data management appl ications on small computers. They will prov ide the proj ect manager with adv ice on system hardware detail s, software documentation, and system performance. The hardware will be configured as a local area network (see Attachment II) to provide system reliability through component redundancy, protection for the database, and multi-user access for efficiency. This configuration will be compatible with future computer applications such as computer aided mapping. Several addi ti ona 1 software applicati ons th at woul d make CSOD's activ iti es more efficient were deferred at this time in order to keep this project to a manageable size. These applications, which include work schedul ing and work backlogs for the repair and television inspection crews, will be addressed at a later date. There may also be some software revisions required after the system has been in operation for 6-12 months that are not included as part of this authorization. RECOMMENDATION: Authorize the expenditure of $126,000 from the Sewer Construction Fund for the impl ementati on of a Sewer Mai ntenance Management System, Database, and Hardware; Authorize the GM-CE to execute agreements with a-t2M/Hill and Sarah Jenkins. ---------.. 13026-9/85 SEWER MAINTENANCE MANAUEMENT SYSTEM Cost Estf.a1:e SOFlW AR E Di2M1Hl1 1 System Needs and Specifications Define Database/Load Database Customize Packaged Software Develop MIS Software Performance Demonstration Training and Documentation Local Area Network System SOFTWARE SUBTOTAL DATABASE Sarah J enkf ns Complete and Verify Mapping System and Prevenat1ve Maintenance System Database Load Sheets DATABASE SUBTOTAL HAR~ARE F1l e Server (COMPAQ 386) 2 M3 RAM, 130 M3 Hard D1 sk, Tape Backup for Hard Disk, Monitor Data Entry (COMPAQ 286) 640K RAM, 2 Floppy Disk Drives Graph 1cs Board/Communication Board, Monitor Work Order Processor (Upgrade Existing COMPAQ 286) 1 MB RAM, 70 M3 Hard Disk, Internal Tape Backup, Graphics Board/ Communications Board Support Equipment Printer, UPS, Furniture HARDW ARE SUBTOTAL PROJ ECT MANIGEMENT ASSISTANCE James Engineering TOTAL PROJ ECT COST Less Current GM-CE Authorization PROJ ECT AUTHORIZATION $17,500 9,000 30,200 10,900 3,000 11 ,000 5,600 87,200 27,400 27,400 8,000 3 ,3 00 1,700 2,400 15,400 6,000 136,000 -10,000 $126,000 Attachment I Page 3 of 4 SEWER MAINTENANCEMANIGt::MENT SYSTEM Hardware Conffguratfon UPS BATTERY POW ER SUPPL Y INQUIRY / DATA ENTRY COMPAQ 286 TAPE BACKUP 130~ HARD DISK FIL E SERV ER COMPAQ 386 LOCAL MEA NETW ORK WORK ORDER PROCESSOR COMPAQ 286 70~ HMD DISK TAPE BACKUP Attachment II Page 4 of 4 - - - - -I FUTURE NJDEM I PRINTER . Centra :=ontra Costa Sanitar~ ..listrict BOARD OF DIRECTORS PAGE 1 OF 6 POSITION PAPER BOARD MEETING OF February 19, 1987 NO. x. PERSONNEL 1 DAlE rebruary 11, 1987 SUBJECT CONSIDER EMPLOYEE INITIATED RECLASSIFICATION REQUEST AND APPROVE REC<M4ENDATION AS SUBMITTED BY RALPH ANDERSEN AND ASSOCIATES TYPE OF ACTION PERSONNEL SUBMITTED BY INITIATING DEPT./DIV. J GIN LARSON, C. S. O. DEPARTMENT ~R. COLLECTION SYSTEM OPERATIONS DEPT. ISSUE: Board action is required to reclassify employees. BACKGROUND: James R. Coe, Senior Engineer in the Collection System Operations Department, has requested that he be relieved of his Engineering duties so that he can focus more of hi s attenti on on hi s superv i sory duti es. Ral ph Andersen and Associates has evaluated Mr. Coe's scope of work and they recommend that he be reclassified from Senior Engineer, Range S-82 ($3,898 to $4,712 per month) to Field Operations Superintendent, Range S-77 ($3,456 to $4,186 per month). A copy of the Ralph Andersen and Associates recommendation is attached along with a copy of the new Field Operations Superintendent class description. This action would be effective on March 1, 1987. The Board Personnel Committee has met with staff to discuss this action. RECOt44ENDATIONS: 1. Delete and add the position of Senior Engineer (Range S-82) from the Coll ecti on System Operati ons Department staffi ng and add the posi ti on of Field Operations Superintendent (Range S-77) to the Collection System Operations Department. 2. Reclassify James R. Coe to the position of Field Operations Superintendent, Range S-77 ($3,456 to $4,186 per month). 3. Adopt the position description for Field Operations Superintendent. Attachments REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302....9/85 JAL CRF INITIA T1NG DEPT./DIV. t/.G- lfl-L J (" A\'"\! (~ Ralph Andersen & Associates 1446 Ethan Way Suite 101 Sacramento. CA 95825 (916) 929-5575 3860 West Northwest Highway Suite 230 Dallas. TX 75220 (214) 956-7097 " '- January 21, 1987 TO: Mr. Paul Morsen Deputy General Manager Central Contra Costa Sanitary District F~OM: Kathy Schroedter l~~ Ralph Andersen & Associates SUBJECT: Classification and Compensation Analysis - Senior Engineer, Collection Systems Operations This memo presents our findings and recommendations relative to the classification and compensation analysis of a Senior Engineer posi- tion, currently held by James Coe, within the Central Contra Costa Sanitary District. STUDY OVERVIEW Ralph Andersen & Associates was retained by the Central Contra Costa Sanitary District to conduct a classification and compensation anal- ysis of the current position of Senior Engineer in the Collection Systems Operations Department. The objectives of this study and analysis are to: . Allocate the position to an appropriate classification based upon the duties and responsibilities assigned . Create a new class, as appropriate, and draft a resulting class specification . Recommend an appropriate salary level for the position, based on an internal relationship analysis. These end-products are the resul t of the completion of a number of different work tasks inclUding: . Completion of a Job Analysis Ouestionnaire by the incumbent . Review and analysis of the completed Job Analysis Question- naire and existing classification plan ( '-."-' Mr. Paul Morsen Central Contra Costa Sanitary District Page Two . Conduct of interviews with management staff and the employee . Analysis of audit findings in order to allocate the position to an appropriate class. draft a class specification and rec- ommend an appropriate salary level. Our findings from this analysis and our resulting recommendations are presented below. FINDINGS AND RECOMMENDATIONS James Coe is currently allocated to the class of Senior Engineer. and reports to the Collection Systems Operations Department Manager. The focus of Mr. Coe's responsibilities include planning. directing and coordinating the Field Operations activities within the Collec- tion Systems Operations Department. The assumed responsibilities emphasize managing the Division's programs. including establishing goals. objectives and schedules. bUdgeting. controlling and prior- itizing work. Based upon the nature of the responsibilities assumed by the posi- tion. it is recommended that it be allocated to a new class of Field Operations Superintendent. A copy of a draft cl ass speci fi cati on for this class is attached. In regards to the results of the. compensation analysis. it is recom- mended that the proposed class of Field Operations Superintendent be placed at Range 577. This places the class equivalent to the other Superintendent classes within the District. Based upon an analysis of the duties and responsibilities assigned to the proposed class of Field Operations Superintendent as outlined in the draft class specification. it is concluded that the level of functions is com- parable to those assigned to the Superintendent classes. , CENTRAL C~TRA COSTA SANITARY DISTRICT Effective: 2/5/87 MS/CG Group Range: S-77 FIELD OPERATIONS SUPERINTENDENT DEFINITION Plan, organize, direct and control the activities of the Field Operations Division, including preventative maintenance, repair and rehab1l1tat1on, and testing and inspection of the sewer collection system; coordinate activities among the sections of the Division, within the Department and the District. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Department Manager. Exercises direction over section supervisors within the Division. EXAMPLES OF DUTIES - Duties may 1ncl ude, but are not limited to, the following: Plan, organize, direct and control activities and work relating to the operation, preventative maintenance, repair and rehabilitation, and testing and inspection of the sewer collection system. Establish Division goals, Objectives, schedules and work methods; recommend and implement operating policies and procedures. Review and prioritize daily work pl ann1 ng schedul es as needed; scheduling problems, priorities, section's activities. assignments and work reports; adjust advise Maintenance Supervisors of and other concerns regarding each Develop and support the Division operating budget; participate in identifying personnel and capital equipment needs; forecast of additional funds needed for equipment, materials, and supplies; administer the approved budget; monitor and approve expenditures. Develop effective preventative mai ntenance programs; mon1 tor operati ons and maintenance procedures and modify program as required. Adm1 ni ster Divfsi on's safety program; perform fiel d 1 nspecti ons for safety conformance; direct investigations of major accidents/injuries; recommend appropriate action including discipline, equipment modifications, and procedural changes. Direct and participate in a variety performance evaluations, selections, disciplinary measures. of personnel dismissals, actions including transfers, and CENTRAL CONTRA COSTA SANITARY DISTRICT Field Operations Superintendent (Continued) Plan, develop and participate in employee development and training programs. Serve as technical advisor to division personnel on difficult or unusual problems; direct emergency repairs. Conduct final field inspection for acceptance of new fac1l1t1es, 1 nvest1 gate quality control probl ems, and 1 dent1fy and support the need for sewer improvement proj ects. Analyze operating records and costs; prepare, maintain and present routine reports and other special reports as requested. Coordinate activities with other District Departments; meet with public, public agencies, utilities, and contractors to deal with field problems; participate in meetings. Perform re1 ated dut1 es as requi red. QUAL IFICATIONS Knowledge of: Methods, materials, tools, and equipment used in the maintenance of sewer co 11 ect1 on sy stems. Management control systems re1 at1 ng to p1 ann1 ng, schedu11 ng, workload, productivity, and material control. Operating indicators, system maintenance trends, and collection system construction and inspection practices. Operational characteristics of pipeline operations and maintenance. Purpose and uses of a var1 ety of equ1 pment and tool s used 1 n collection system maintenance. Principles of modern management, training, and budgeting. organization, supervision, Records, and data management systems. Safety hazards and appropriate precautions applicable to work assignments, CAL OSHA and OSHA safety regulations. Ab1l1ty to: Pl an, d1 rect, and control the work of a 1 arge group of employees engaged in collection system maintenance work. . CENTRAL CONTRA COSTA SANITARY DISTRICT Field Operations Superintendent (Continued) Read. interpret. and supervise work from plans and specifications. Prepare written and oral reports. letters. and memos. Analyze operations. maintenance and repair problems and develop sound and effective solutions and courses of action. Train and supervise assigned personnel. Establish and maintain cooperative relationships with those contacted in the course of work. Communicate clearly and concisely. orally and in writing. Learn computerized record keeping systems. Learn and observe all appropriate safety precautions as required by the District. including but not limited to Cal/OSHA General Industry Safety Orders and the District's Respiratory Protection Program. Experience and Education Any comb1 nati on equ1val ent to experi ence and educati on that coul d likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abllit1es woul d be: Experience: Five years of progressively responsi bl e experi ence 1 n the mai ntenance. repai rand 1 nspecti on of wastewater co" ect1 on systems. at least two of which were in a supervisory capacity. Education: Equivalent to the completion of the twelfth grade. supplemented by substanti al trai ni ng in rel ated mai ntenance. rehab1l1tati on and 1 nspecti on work. Licenses and Certificates Possession of a valid California Driver's License. Possessi on of a Grade III Coll ect1 on System Mai ntenance Certificate issued by the California Water Pollution Control Association. Abllity to obtain a Grade IV certification within one year of appointment. . Centrla.. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF F NO. XI. LEGAL/L ITIGATION 1 SUBJECT DENY CLAIM FROM TRAVELERS INDEMNITY COMPANY CONCERNING PROPERTY AT 5 MADRONE PLACE, ORINDA DATE TYPE OF ACTION DENY CLAIM SUBMITTED BY Jack E. Campbell, Administrative 0 erations Mana er INITIA TING DEPT./DIV. Administrative/Risk Mana ISSUE: A subrogati on cl aim in excess of $10,000 for property damage has been received from Travelers Indemnity Company concerning their insured, Dr. James Vincek, of 5 Madone Place, Orinda, CA. BACKGROUND: Claimant alleges that the loss and damage to Dr. Vincek's deck and stairway on or about September 15, 1986, was the result of a broken sewer line which leaked apparently causing land movement resulting in the aforementioned damage. Staff has conducted a preliminary investigation and as a result recommends that this claim from Travelers Indemnity Company be denied. RECOMMENDATION: Deny the cl aim from Travel ers Indemni ty Co. all egi ng th at the loss and damage to Dr. James Vincek's deck and stairway at 5 Madrone Place, Orinda, were the result of a broken sewer line. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. .J P \ t~/ 1302A.9/85.. J E C PM