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HomeMy WebLinkAboutAGENDA BACKUP 12-15-88 . Central vontra Costa Sanitary BOARD OF DIRECTORS istrict PAGE 1 OF2 POSITION PAPER BOARD MEETING OF December 15, 1988 NO. IV. CONSENT CALENDAR 4 SUBJECT QUITClAIM SEWER EASEMENT TO INTERLAND CORPORATION AND THE PRUDENTIAL INSURANCE COMPANY OF AMERICA, JOB 2524, PARCEL 1, WALNUT CREEK AREA DATE December 6, 1988 TYPE OF ACTION APPROVE QUITCLAIM SEWER EASEMENT SUB~.rTTED BY venni sHall Associate Engineer INITIATING DEPT./DIV. Engineering Department/ Construction Division ISSUE: Inter1 and Corporati on and the Prudenti a1 Insurance Company, owners of property at Mitchell Drive and Oak Grove Road in Walnut Creek, have requested the District to quitclaim the sewer easement which lies within their property. BACKGROUND: The subject easement was granted to the District in September, 1977. The property owners are constructing a building which will encroach into the subject sewer easement. They have granted a replacement easement to the District (Job 4590) and will be relocating the existing sewer to be clear of the new constr{Jction. Staff has determined that once the new sewer is constructed the subject easement will no longer be needed for public purposes and can be quitclaimed. Staff will not record the subject Quitclaim Deed until the relocated sewer is "final accepted" by the District. This project has been eva1 uated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve Quitclaim Deed to Inter1and Corporation and the Prudential Insurance Company of America, Job 2524, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. JSM RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 ~ DH IfI1 INITIATING DEPT./DIV. CHEMICAL COMPANY 2',79AC /\ vV ~ Gy.<(; ~\ Page 2 of 2 "rAN.JUAN~ / / I I I \ \ I I -' , I ...>.-I '-'" '-- o~. ~ <t. C) ~ ~ > C ~ ~ ~ <1.. c REPLA CEMENT EASEMENT f SEwe~ Quitclaim Sewer Easement Job 2524-Parcel 1 Walnut Creek Area . Central ~ontra Costa Sanitary .....istrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF December 15, 1988 NO. IV. CONSENT CALENDAR 5 SUBJECT ACCEPT GRANT OF EASEMENT FROM THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF WALNUT CREEK LODGE NO. 1811, FOR DISTRICT PROJECT 4428, PARCEL 2 IN THE WALNUT CREEK AREA, AT A COST OF $2,000 DATE December 8, 1988 TYPE OF ACTION ACCEPT GRANT OF EASEMENT SUBMITTED BY Denni sHall Associate Engineer INITIATING DEPT.lDIV. Engineering Department/ Construction Division ISSUE: The District must pass a resolution accepting the subject Grant of Easement before it can be recorded. BACKGROUND: The subject easement is required for the relocation of an existing 8-inch sanitary sewer. The 8-inch sewer is being relocated as a part of the state of California's work on the Highway 680-South Main Street intersection. Originally, this sewer was to be installed by boring under the freeway; however, obstacles were encountered which made the cost of this method prohibitive. On November 17, 1988, the Board authorized Change Order No.2 to the contract with Dalton Construction Company for construction of the sewer in a revised location which will be open cut rather than bored. District staff has negotiated for this easement with the property owner. The state of Cal ifornia will reimburse the District for all costs involved in this project. This project has been evaluated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.6, since it involves a minor alteration in land use limitations. RECOMMENDATION: Approve and accept Grant of Easement, authorize the President of the District Board of Directors and the Secretary of the District to accept said Grant of Easement, and authorize the recording of said Grant of Easement. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 DH JSM RAB a fI ;11 INITIATING DEPT.lDIV. G ,..... ~~ or'": <r o <.)~ ~- 'l:L -"rO <.)- ~<r <.)<S) ~~1 <.:) r2-r2- '0 G~\" n}>-~ 't- T ~<(..~ \'0\\ ~ C; ~O. ~0 r.,<(.. ~tl-\... \...O'V <(..\...'t-S Page 2 of 2 00' ,t! ,0' ~ 'I'!) ~ .,,9 r-SQ #'\ ..(',., 5~'!l ,ccr...Q..~~ /I'!ltt. ,0 ~Y'/ &' ,0 ~..,.\5"'" ~O :;.;(.~ /'" ~#!/~\'a' /'" +t ,4./ 0 /"'tllJ./ ,'Ii ../ .,,'1.- /'" ~~ ./ ~ Accept Grant of Easement Job 4428-Parcel 2 Walnut Creek Area . Central ~ontra Costa Sanitary .,,istrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF NO. IV. CONSENT CALENDAR 6 SUBJECT ADVISE THE BOARD OF THE ClOSE OUT OF THE REPLACEMENT OF EXISTING DEFICIENT SEWER FACILITIES PROJECT IN MARTINEZ, ORINDA, PLEASANT HILL AND WALNUT CREEK (DP 4327> DATE TYPE OF ACTION INFORMATIONAL INITIATING DEPT.lDIV. Engineering Department/ . . ISSUE: All work has been completed on the Replacement of Existing Deficient Sewer Facilities Project in Martinez, Orinda, Pleasant Hill, and Walnut Creek (DP 4327), and this project can now be closed out. BACKGROUND: Thi s proj ect i ncl uded repl acement of exi sti ng deficient sewer facilities at four sites within the District, described in more detail on Attachment 1 and in the 1988-89 Capital Improvement Budget on page CS-48. The contractor, V and M Backhoe, Inc., of Pittsburg, commenced work on July 27, 1988, and all work was completed on or before October 7, 1988. The original project completion date of September 23, 1988, was extended by 14 days to October 7, 1988 by Change Order No.1. The project was accepted by the Board of Directors on October 20, 1988. V and M Backhoe's original construction contract was for $102,548. There were two Change Orders issued on the project, one in the amount of $1,586.01 for additional work to relocate the new drainage ditch and modify the new fence at Sleepy Hollow Lane, Orinda; and a second "credit" Change Order in the amount of $11,616.75 for the deletion of three (3) sewer lateral reconnections at Warren Street, Martinez. The total contract amount paid to V and M Backhoe, Inc., was $92,792.26. The total budget for the project was $157,319. The total completed project cost is $138,437, which is $18,882 less than the budget. Staff is closing out the project account which will result in $18,882 being returned to the Collection System Program. RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB 7Ai 1302A-9/85 TAT RSK ;1$ INITIATING DEPT.lDIV. Page 2 of 2 ATTACHMENT 1 REPLACEMENT OF DEFICIENT SEWER FACILITIES DISTRICT PROJECT NO. 4327 PROJECT DESCRIPTION SITE A - Warren Street, Martinez The work at this site consisted of the relocation of five 4-inch private side sewers to connect to an 8-inch public sewer in Warren Street, and the installation of approximately 100 feet of 8-inch publ ic sewer and a new manhole in Grandview Avenue. Six private side sewers were relocated so that they now connect to this new 1 i ne. Extensive work was requi red on a number of private resi denti allots. SITE B - Sleepy Hollow, Orinda This work consisted of the installation of 166 feet of 6-inch public sewer and one manhole. The construction now provides an access point (manhole) in a publ ic street where mechanical cleaning equipment can be used to clean several hundred feet of downstream line, thereby avoiding the need to enter private property with hand-operated equipment. SITE C - Sunset Road, Pleasant Hill The work consi sted of the abandonment of the exi sti ng sewer 1 i ne and the construction of approximately 265 feet of parallel 8-inch sewer main in the paved roadway. Five existing side sewers were reconnected to the new publ ic main. SITE D - Arbutus Court, Walnut Creek The work consisted of the abandonment of an existing 4-inch lateral and the construction of approximately 240 feet of new 4-inch system which tied into a new manhole installed over an existing 6-inch sewer main. . Central ~ontra Costa Sanitary ~istrict BOARD OF DIRECTORS PAGE OF 1 POSITION PAPER BOARD MEETING OF December 15, 1988 NO. IV. CONSENT CALENDAR 7 SUBJECT AUTHORIZATION FOR DAVID WILLIAMS TO ATTEND THE AMERICAN WATER WORKS ASSOCIATION/WATER POLLUTION CONTROL FEDERATION JOINT MANAGEMENT CONFERENCE IN NEW ORLEANS, LOUISIANA DATE December 12, 1988 TYPE OF ACTION AUTHORIZE ATTENDANCE SUBMITTI;D BY Robert A. Baker Deputy Chief Engineer INITlljING. DEPT.lqIV. ~nglneerlng Department Engineering Division ISSUE: Board authorization is required for participation in an out-of-state conference. BACKGROUND: The American Water Works Association/Water Pollution Control Federation (AWWA/WPCF) is holding its Joint Management Conference in February in New Orleans. A paper entitled "Operational Strategic Planning," prepared by David Williams of the Engineering Division, has been accepted for presentation at the AWWA/WPCF conference in New Or leans February 19-22, 1989. The paper presents a case .study of strategic planning at Central Contra Costa Sanitary District. Mr. Williams, along with Mr. Steve McDonald, was instrumental in "developing the process for the District. Roger Dolan is the WPCF Chariman of this conference. Mr. Dolan asked Mr. Williams to prepare and present this paper in order to obtain peer review and input into the District's operational strategic planning process. The Engineering Department requests that Mr. Williams be authorized to attend the conference to present the paper. Because of the acceptance of this paper after the adoption of the District Training budget, this conference was not included in the 1988-89 O&M budget. The total cost of the conference attendance is approximately $1,400. An overrun of $1,400 in the Engineering Department Training budget will likely occur due to inclusion of this activity. RECOMMENDATION: Authorize David Williams to attend the AWWA/WPCF Joint Management Conference in New Orleans. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIAr~T.lDIV. l/12[) 1302A-9/85 RAB . Centra~ ~ontra Costa Sanitar) .listrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF December 15, 1988 NO. V. ADMINISTRATIVE 1 SUBJECT DATE ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST CODE December 6, 1988 TYPE OF ACTION ADOPT RESOLUTION AMENDING CONFLICT OF INTEREST CODE SUBMITTED BY Joyce E. McMil Ian o t I str I ct INITIATING DEPT.lDIV. Adm I n I strat Ive ISSUE: A need exists to update the designated positions contained In Exhibit A of the District's Confl let of Interest Code. BAO<GROUND: S I nee the Centra I Contra Costa San I tary D I str let Conf I I ct of Interest Code was adopted In 1976, the District has undergone organizational changes resulting from District growth and centralization of functions. In some cases, responsibilities of various positions In the District change with regard to discretionary duties and decision making which could foreseeably have material effect on a financial Interest. For that reason, It has been the practl ce of the D I str I ct to rev I ew the des I gnated positions on an annual basis and to amend the District Confl let of Interest Code as necessitated by any changed circumstances, Including the creation of new positions and relevant changes In the duties assigned to existing positions. Exhibit A, Designated Positions and Disclosure Categories of the District Confl let of Interest Code, was reviewed by staff and amendments have been proposed to reflect the current responsibilities. It Is recommended that the position of Inspection Coordinator be added to the list of designated positions. The responsibilities of the Inspection Coordinator position In the Construction Division Include schedul lng, coord I nat I ng, and mak i ng recommendat Ions with regard to I nspect I on of construct Ion projects. Additionally, It Is recommended that the Finance Officer designation be changed to Officer. This would then Include the Finance Officer, Purchasing Officer, and Personnel Officer. If the Board approves the proposed amendment to Exhibit A of the District Confl let of Interest Code, It must then be submitted to the Board of Supervisors, the code reviewing body. The amendment takes effect upon Its approval by the Board of Supervisors. RECOMMENDATION: Adopt the attached resolution amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conf I I ct of I nterest Code, and author I ze the Secretary of the D I str I ct to subm I t a copy of sa I d code amendment to the Contra Costa County Board of Superv I sors for approva I . REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 RESOLUTION NO. 88- A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE CCCSD CONFLICT OF INTEREST CODE WHEREAS, Section 2.20.020 of the Central Contra Costa Sanitary District Code provides that the Board of Directors shall from time to time establ Ish by resolution designated positions of officers and emp I oyees deemed to make, or part I c I pate I n the mak i ng of, dec I s Ions which may foreseeably have a material effect on a financial Interest. NOW, THEREFORE, BE IT RESOLVED by the Board of D I rectors of the Central Contra Costa Sanitary District as fol lows: THAT Exhibit A, Designated Positions and Disclosure Categories of the Code ent I tl ed "Conf II ct of I nterest Code, Centra I Contra Costa Sanitary District," a copy of which Is attached, Is hereby approved and adopted for the District, subject to approval by the Board of Supervisors of the County of Contra Costa; and THAT the Secretary of the District Is hereby authorized and I nstructed to subm I t a copy of such Code amendment to the Board of Superv I sors of the County of Contra Costa and to request the Board of Supervisors to approve said Code amendment In accordance with Government Code Section 87303. PASSED AND ADOPTED by the Centra I Contra Costa San I tary D I str I ct Board of Directors this 15th day of December 1988 by the fol lowing vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: James L. Hazard District Counsel 1 . 2. 3. 4. 5. 6. 7. 8. 9. 10. 11 . 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. EXHIBIT "A" DeslQnated Positions Director General Manager-Chief Engineer Secretary of the District Counsel for the District Manager Off I cer Consultant Control Systems Engineer Real Property Specialist Permit and Services Technician Principal Engineer Senior Engineer Associate Engineer Survey Party Chief Senior Engineering Assistant Engineering Assistant Engineering Support Supervisor Senior Construction Inspector Collection System Inspection Supervisor Survey Supervisor Construction Inspector Inspection Coordinator Source Control Specialist Wastewater Control Technician Buyer Senior Materials Coordinator Plant Operations Superintendent Collection System Superintendent Field Operations Superintendent Plant Maintenance Superintendent Laboratory Superintendent Pumping Stations Superintendent Vehicle and Equipment Maintenance Supervisor Maintenance Supervisor CateQory Index Disclosure CateQorles A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H A Investments B Interests In Real Property C Investments In Real Property and Investments Held by Business Entities or Trusts D Income <Other than Gifts or Loans) E Income (Loan) F Income (Gifts) G Business Positions H Income and Loans to Business Entities . Central ~ontra Costa Sanitary .)istrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF December 15, 1988 NO. VI. ENGINEERING 1 SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH UDC HOMES FOR THE OPERATION AND MAINTENANCE OF A TEMPORARY SEWAGE PUMPING STATION DATE December 7, 1988 TYPE OF ACTION AUTHORIZE AGREEMENT SUBMITTED BY Jay McCoy Construction Division Manager INITIATING DEPT./DIV. Engineering Department/ Construction Division ISSUE: UDC Homes has requested approval of the installation, operation, and maintenance of a temporary sewage pumping station. BACKGROUND: The former Del Valle High School property is being developed into a 300 unit congregate care project (to be completed in late 1989), a 180 bed skilled nursing facil ity (to be completed in 1990), Rossmoor's fifth cl ubhouse (to be completed in 1990), and 37 condominium units (the occupancy of which will commence in late December, 1988). All of these will be serviced by a new 8-inch sewer that will connect with an existing sewer on Rossmoor Parkway. The new 8-inch sewer is complete except for a crossing over Tice Creek and the final connection on Rossmoor Parkway. Delays in the design and approval of the creek crossing have made it no longer possible to work in the creek bed this construction season because of Fish and Game restrictions on work in creeks during winter. UDC Homes has met with Fish and Game recently to gain permission to work in the creek during the winter, but has been unsuccessful. It appears that work in the creek wi 11 be del ayed until April, 1989. Other alternatives, including a connection to Tice Valley Boulevard, have been investigated and have been found to be not feasible. Because of the winter restrictions on the creek bed work, a temporary sewage pumping station is the only viable alternative to provide service to the 37 condominium units. There is an urgency since some of these units have been sold to buyers who require occupancy in December because their existing homes are being sol d. An agreement is being prepared which places the responsibility for installation, operation, and maintenance of the temporary sewer facil ities on UDC Homes. The highlights of the agreement are: o UDC will own and maintain the sewers and temporary pumping station to serve this area and hold Central Contra Costa Sanitary District harmless for any failure thereof. o UDC will contract with a private company (subject to approval by the District) for the operation and maintenance of the pumping station. o UDC will furnish the District with an Operations and Maintenance Plan. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/BS JSM RAB JH INITI TINGJE'JI2 'If ..// //1&y w tUA SUBJECT AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH UDC HOMES FOR THE OPERATION AND MAINTENANCE OF A TEMPORARY SEWAGE PUMPING STATION POSITION PAPER PAGE DATE 2 OF 3 December 7, 1988 o UDC will expedite completion of the permanent sewer system. o UDC will install a system with a gravity overflow from the pumping station to the existing sewer on Golden Rain Road to prevent overflows. o UDC will install a levee around the pumping station to prohibit overflows from entering the creek. o UDC will install an al arm system which will be activated if the level of sewage in the pumping station exceeds the gravity overflow. o UDC will remove the temporary sewer facilities once the permanent sewers are constructed. o UDC will bear extra costs incurred by the District. o The agreement will have a termination date of June 15, 1989. An Envi ronmental Impact Report (EIR) for the UDC Homes development has been certified by the City of Walnut Creek. The EIR includes a discussion of sewer service requi rements. The temporary sewer facil iti es have been eval uated by staff and determined to be exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 5.2. The temporary facilities are covered by the general rule that CEQA appl ies only to projects which have the potenti al for causi ng a si gnificant effect on the envi ronment. The temporary facil ities are not subject to CEQA because it can be seen with certainty that there is no possibility that the temporary facilities may have a significant effect on the environment. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with UDC Homes for the operation and maintenance of a temporary sewage pumping station. 13028-9/85 37 Condominium Units L ~ .,..,.,pI;,' ~ ~I,,< ........ 04t TEMPORARY PUMP ~ STATION ~ ~ " TEMPORARY PUMP STATION GOLDEN RAIN SYSTEM MAP NTS RD TEMPORARY PUMP STATION DETAIL NTS Central Contra Costa Sanitary District . DEL VALLE PROJECT Temporary Pump Station Q Exhibit A 2523-1/87 . Centra. Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF NO. VI. ENGINEERING 2 SUBJECT AUTHORIZE THE GENERAL MANJlGER-CHIEF ENGINEER TO EXEaJTE AN JlGREEtJENT WITH CONTRA COSTA WATER DISTRICT (CCWD) AND JAMES M. MDNTGOtJERY CONSULTING ENGINEERS, INC. (JMM) FOR SERVICES RELATED TO THE DEMONSTRATION INDUSTRIAL WATER REQ AMATION PROJ ECT DATE Dece ber 12 1988 TYPE OF ACTION AUTHORIZE JlGREEtJENT SUBMITTED BY James M. Kelly er INITIATING DEPT.lDIV. Engineering Department/ Plannin Division ISSUE: Authorization of the Board of Directors is required for the General Manager-Chi ef Engi neer to execute an interagency agreement and a professi ona 1 service agreement greater than $50,000. BACKGROUND: The project history and description for the Demonstration Industrial Water Reclamation Project are presented in the Capital Improvement Budget on page TP-88. The District and the Contra Costa Water District (CCWD) began delivering reclaimed water to Shell and TOSca in mid-July. Deliveries to Shell stopped at the end of November, and deliveries to TOSCO are scheduled to stop at the end of December. A summary of the Demonstration Project and the progress made on issues that must be resolved to implement a long-term industrial water reclamation project are presented in Attachment A. Now that the operational phase of the Demonstration Project is nearing compl eti on, it is time to develop a recommended long-term water recl amati on project. To accomplish this, the District and CCWD staffs recommend contracting with the consulting firm of James Montgomery Consulting Engineers, Inc. (JMM) to: o direct filtration and chlorination testing and submit the results to regulatory agencies; o prepare a monitoring program to demonstrate compl iance with health and other regul atory requi rements; o prepare nitrification test data analysis plan, analyze data, and report resul ts; o develop Demonstration Project startup plan; o review and report ongoing Demonstration Project results to the District and CCWD; o develop costs for reclaimed water; o eval uate sources of recl aimed water revenues and recommend how to approach identification and reimbursement of costs; and o prepare the Demonstration Project report. The project report will evaluate alternatives, estimate capital and operations and mai ntenance costs, and recommend a long-term project. The report will be used as the basis for negotiation of implementation agreements between CCWD and CCCSD and CCWD and the industries. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A.9/85 JMK RAB INITIATING DEPT.lDIV. :JMt<. P1$ SUBJECT AUTHORIZE lllE GENERAL MANAGER-CHIEF ENGINEER TO EXEaJTE AN NJREEPENT WITH CONTRA COSTA WATER DISTRICT (CCWD) AND JAPES M. MONTGOMERY CONSULTING ENGINEERS, INC. (JMM) FOR SERVICES RELATED TO lllE DEMONSTRATION INDUSTRIAL WATER REO- AMATION PROJECT POSITION PAPER PAGE 2 DATE OF 5 December 12, 1988 This scope of work was developed by a joint task force of District staff and CCWD staff. JMM has been sel ected based on thei r experi ence with water recl amati on for industri al reuse and previous work on the project. The proposed agreement between the District and COWD calls for all consultant costs to be evenly divided and for the technical direction of the project to be conducted by James M. Kelly of the District and Ed Cummings of CCWD. A cost reimbursement type contract with a cost ceiling of $181,799 has been negotiated with JMM. The District's share of this contract is $90,896.50. No authorization of funds is required at this time as the necessary funds have al ready been i ncl uded in the Capital Budget. The COWD Board of Directors authorized the execution of this agreement with JMM at their December 7, 1988, meeting. The technological, institutional, and cost issues that remain must be resolved to implement a long-term industrial water reclamation project. Analysis of the data and information gathered during the Demonstration Project will determine the current viability of the long-term Industrial Water Reclamation Project. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with JMM to concl ude the Demonstrati on Phase of the Industri al Water Recl amation Project and to execute an agreement with CCWD to equally share the JMM costs for the conclusion of the Demonstration Phase. 13026-9/85 Page 3 of 5 ATT ACHt-ENT A UPDATE ON WATER REQAMATION PROJECT' ISSUES The Demonstration Project has allowed the District and CCWD to resolve some of the issues that could block implementation of a long-term proj ect. For exampl e, th rough the Demonstrati on Proj ect most of the industries' concerns about health impacts have been resolved. The status of the remaining issues; namely regulatory, technical, and institutional are presented below. Regula~ory Issues Update. Regional Water Quality Control Board (RWQCB) and Department of Health Services (DOHS) support was needed to implement the Demonstration Project. The RWQCB adopted a resolution stating that they did not intend to fine the industries for any violations of the industries' NPDES permit resulting from use of reclaimed water during the Demonstration Project. The RWQCB also modified the industries' NPDES permits to allow an intake water credit. This allows the industries to deduct the total mass of toxics received in their wastewater from their discharge for permit compliance purposes. The intake water credit removes many of the regul atory constrai nts for impl ementi ng along-term industri al water recl amati on proj ect. The District submitted a Waste Discharge Permit application to the RWQCB for the Demonstration Project in early February. The RWQCB and the DOHS found that the project complied with their requirements for filtration, disinfection, and rel iabil ity. The only exception was that the District's filter media did not meet the current design standards. Prior to starting the project, the District conducted a performance test which demonstrated that the filter produced water that met the DOHS's numerical standards. The DOHS approved the Demonstrati on Project based on the performance test, but indicated that they woul d 1 ikely requi re the medi a replaced for a long-term project. Future ReQul atory Issues. Regul atory concerns must be addressed about CCWD's discharge into the District's outfall, the District's filter media, the District's effluent toxicity, and future regulations for a long-term water reclamation project to proceed. Recently, CCWD received notice that the RWQCB is initiating a NPDES permit revision to CCWD's di scharge of bri ne and backwash water to the Di stri ct' s outfall. The RWQCB's proposed new NPDES permit would impose new monitoring requirements and, more importantly, new numerical metal limits. It is doubtful if CCWD can meet the proposed metal requi rements because the brine from their softeners contain all the metals their softeners removed from the reclaimed water. This could result in CCWD's brine having metal concentrati ons significantly higher than the Di stri ct' s effl uent. CCWD and District staff have met with RWQCB staff, and the RWQC8 staff is now consideri ng applying the metal requi rements to CCWD after the di scharge has been mixed with the District's effluent. If the RWQCB allows this approach, both CCWD and CCCSD could comply with their NPDES permits. The CWO NPDES permit review should be completed by the end of February. Page 4 of 5 Two remaining issues are effluent toxicity and future mass emission standards. Toxicity testing is being performed during the Demonstration Project to determine if the CCCSD effluent or industry cooling water effluent exhibit any whole effluent toxicity. The State Water Resources Control Board is considering more stringent effluent mass emission standards as a resul t of the Bay-Del ta Heari ngs. The impact of these issues on a future water reclamation project will be considered in the Demonstrati on Proj ect report. Technical Issues The industries' key water quality concerns with use of recl aimed water for cooling tower makeup are the potential for: o increased chemical deposition and biological fouling o reduced system reliability The industries tested filtered and softened effluent during the Demonstration Project to evaluate the feasibility of use of this quality of effluent. Preliminary results indicate while there is some increase in biological fouling with recl aimed water, it can be controlled. Also, with the exception of a continuing concern about phosphorus, the reclaimed water system should provide the industries with reliability similar to what they have currently with canal water. The remaining issue on cooling water quality is phosphorus. The industries prefer no more than 1.0 mg/l of phosphorus in the cooling tower makeup (the District's effluent averages 5.0 mg/l). The industries believe that the higher phosphorus level will cause chemical deposition in the cooling system. The industries are testing softened water to see if removing the calcium and magnesium will limit the deposition of calcium and magnesium phosphate, the most common chemical deposition in cooling systems. Even if the tests are successful, the industries may be opposed to receiving softened water with high phosphorus for more than 25 percent of their cooling tower makeup. This is because there is limited data using a softened water with 5.0 mg/l of phosphorus for cooling tower makeup. The industries have stated that they consider the use of softened water an unproven technology, and that they are unwill ing to proceed without extensive additional testi ng. Additional testi ng woul d de 1 ay impl ementati on and increase pl anni ng costs. However, softened reclaimed water with phosphorus is the lowest cost and potentially the most viable project. The Demonstration Project report will weigh the cost of produci ng a low phosphorus recl aimed water agai nst the implementation constraints of a softened reclaimed water to develop a recommended proj ect. Institutional Issues The Demonstration Project will provide the basis for implementation agreements for the long-term proj ect. Thi s i ncl udes agreements between the District and CCWD and CCWD and the industries. The agreement between the District and CCWD will consider who benefits from reclaimed water use, what the revenue sources are, and how each agency's costs shoul d be reimbursed. Page 5 of 5 The agreement between CCWD and the i ndustri es is expected to focus on water qual ity, price, and rel iabil ity. The industries' representatives have stated that they are strongly opposed to paying more for water than what other users pay for water of similar quality. They are also concerned about additional costs due to the use of reclaimed water, such as a distribution system, additional chemical cost for cooling tower water treatment, and potential additional wastewater treatment cost. The viabil ity of the project improves if the recl aimed water can be offered at a discount from canal water. The higher the quality of the water, the higher the production cost will be. Quality versus price will be a key issue explored in the Demonstration Project report.