HomeMy WebLinkAboutAGENDA BACKUP 09-01-88
.
Centra\ ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
III.
HEARINGS
SUBJECT
CONDUCT A PUBLIC HEARING ON THE FORFEITURE OF
SILVA AND SILVA UNDERGROUND'S CONTRACTOR CASH
DEPOSIT
DATE
August 26, 1988
TYPE OF ACTION
HOLD PUBLIC
HEARING
SUBMITTED BY
J ay McCoy
Construction Division Manager
INITIATING DEPT./DIV.
Engineering Department/
Construction Division
~: A public hearing is required prior to considering the forfeiture of a
contractor's cash deposit.
BACKGROUND: Silva and Silva Underground (Silva) is a contractor that is
registered to do sewer work in Central Contra Costa Sanitary District. Silva was
issued a sewer permit to install a sewer main in Livorna Road, Job No. 3542.
Silva, without the knowledge of the District, damaged a part of the state's
underground electrical system. The state contacted the District sometime after
the sewer work was completed and requested repair of the damage. Attempts by the
District to contact Silva were unsuccessful. Silva's telephone service has been
di sconnected and its current address is unknown. It has been 1 earned that Sil va
has filed for bankruptcy. The District subsequently hired an electrical
contractor and repai red the damage at a cost of $1,814. The Di strict can be
reimbursed for $1,000 of this cost from Silva's cash deposit with the District.
The General Manager-Chief Engineer has made a determination that Silva has
violated the terms of its permit by performing faulty workmanship and concealing
it from the District. The Board of Directors, at its meeting of August 4, set
September 1 as the date for hearing this matter. Staff has sent notification of
the proposed public hearing to Silva. It is the position of staff that, unless
Silva provides substantial evidence at the publ ic hearing that they are not in
violation, the Board should declare a forfeiture of Silva's entire $1,000 cash
deposit.
RECOMMENDATION:
o Hold the public hearing and consider testimony.
o If Silva does not provide substantial evidence that they did not violate
their permit, declare that Silva's $1,000 cash deposit is forfeited and
direct the Secretary of the District to notify Silva of said forfeiture.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
j;f{5
RAB
.
Central ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
Se tember 1, 1988
NO.
III.
HEARINGS
2
SUBJECT
CONDUCT A PUBLIC HEARING ON THE FORFEITURE OF A
PORTION OF ALL STAR ROOTER AND PLUMBING'S CONTRACTOR
CASH DEPOSIT
DATE
HOLD PUBLIC
HEARING
SUBMITTED BY
J ay McCoy
Construction Division Manager
INITIATING DEPT.lDIV.
Engineering Department/
Construction Division
~: A public hearing is required prior to considering the forfeiture of a
contractor's cash deposit.
BACKGROUND: All Star Rooter and Pl umbi ng (All Star) is a contractor that is
registered to do sewer work in Central Contra Costa Sanitary District. All Star's
projects are usually small, such as repairs to side sewers. While working in San
Juan Avenue in Wal nut Creek in May 1987, All Star broke a public sanitary sewer.
Collection System Operations personnel repaired the damage and All Star was
invoiced $225.22 for the cost of the repairs. All Star did not pay the invoice.
Subsequent attempts to contact All Star have been unsuccessful. The last letter
to All Star, which was sent Certified Mail, Return Receipt Requested, was returned
by the postal service unclaimed.
The General Manager-Chief Engi neer has made a determi nation that All Star has
violated the terms of its permit by not paying the invoice for the repair work.
The Board of Directors, at its meeting of August 4, set September 1 as the date
for hearing this matter. Staff has sent notification of the proposed public
hearing to All Star. It is the position of staff that, unless All Star provides
substantial evidence at the public hearing that they are not in violation, the
Board should authorize $225.22 to be deducted from the contractor's cash deposit.
RECOMMENDATION:
o Hold the public hearing and consider testimony.
o If All Star does not provide substantial evidence that they did not violate
their permit, declare that a portion of All Star's deposit is forfeited and
direct the Secretary of the District to notify All Star of the proposed
deduction of $225.22 from All Star's cash deposit.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
ATING DE?iDI~
/ /1J:47
JM
1302A-9/85
RAB
.
Central ~ontra Costa Sanitary aJistrict
BOARD OF DIRECTORS
PAGE
OF 3
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
IV.
BIDS AND AWARDS
1
SUBJECT
DATE
August 29, 1988
AUTHORIZE AWARD OF CONTRACT TO SILVA'S PIPELINE, INC.
FOR DISTRICT PROJECT 3885 - STORM DAMAGE REPAIRS,
VISTA DEL DIABLO
TYPE OF ACTION
AUTHORIZE AWARD
SUBMLITED ay d
Tom lio sey
Junior Engineer
INITIt:tt~<t~lfJtlfIX:g Department
Engineering Division
ISSUE: On August 23, 1988, sealed bids for DSP No. 3885 were received and opened.
The Board of Directors must award a contract or reject proposals within 60 days of
the opening of sealed bids.
BACKGROUND: An 8-inch public sewer main at Vista Del Diablo in Martinez was
damaged during the winter storms of 1983. Larry Walker Associates was retained
for design of the Vista Del Diablo Sewer Replacement Project. Corrective work for
Vista Del Diablo includes installing approximately 420 linear feet of 8-inch
ducti)e iron pipe and adding two manholes. The existing temporary sewer shall be
removed, and several cracks discovered in an adjacent 8-inch main shall be
repaired.
Plans and specifications for the project were completed, and advertisements
inviting the submission of sealed bids were placed on August 9 and August 16,
1988. Four bids were received and opened on August 23, 1988. The Summary of Bids
is shown in Attachment 1. The bids range from $48,230 to $61,900. District staff
reviewed the bids and has determined that the lowest responsible bidder is Silva's
Pipeline, Inc. of Hayward, California, with a bid of $48,230. The Engineer's
Estimate for construction cost was $55,020.
An estimated project construction budget is shown in Attachment 2. The estimated
total project cost is $61,500 which includes all construction and construction
management costs. Funds for construction of this project are included in the FY
1988-1989 Capital Improvement Budget (page CS 85-86). A categorical exemption for
the proposed Vista Del Diablo Sewer Replacement Project was adopted in May 1988.
RECOMMENDATION: Authorize award of the construction contract to Silva's Pipeline,
Inc., the lowest responsible bidder, for District Project No. 3885, Vista Del
Diablo Sewer Replacement Project.
VIEWED AND RECOMMENDED FOR BOARD ACTION
IJ~
1302A.9/85
TG
CWS
DRW
INITIATING DEPT.iDIV.
ATTACHMENT I
CentrE-"'- Contra Costa Sanr-lry District
.UMMARV DF .ID.
PROJECT NO. 3885
.... Vista Del Diablo Sewer Reolacement DATE 8/23/88
ENGR. EST. $ 55,020
LOCATION Martinez
I[
~ .IDD8R (Name, telephone & address) .ID PRIC.
Silva's Pipeline, Inc. ( ) $ ~
1 Hayward, CA 48,230
Mountain Cascade, Inc. ( ) $
2 San Ramon. CA 54.550
Pfister Excavation. Inc. ( ) $
3 Vallejo, CA 61,400
V & M ( ) $
4 Pittsburg, CA 61,900
( ) $
( ) $
( ) $
( ) $
~
.
( ) $
( ) $
( ) $
( ) $
PREPARED BY
DATE
SHEET NO.
OF
2501-1/14
ATTACHMENT 2
ESTIMATED PROJECT BUDGET
VISTA DEL DIABLO SEWER REPLACEMENT PROJECT
DP 3885
% of Construction
Item Description Budget $ Contract Costs
1 Construction Contract $48,230
2 Construction Contingency 10%) 4,820
Subtotal 53,050 100.0
3 Survey 1,200 2.3
4 Contract Administration 1,200 2.3
5 Construction Inspection 3,800 7.2
6 Engineering During Construction 1,200 2.3
7 Outside Engineering 500 0.8
8 Legal 200 0.4
9 As-Bui1ts 350 0.7
Subtotal $ 8,450
Total $61,500 116.0
.
Centr&.. Contra Costa Sanital District
..
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER
BOARD MEETING OF
September 1, 1988
NO
V.
CONSENT CALENDAR 2
SUBJECT
AUTHORIZATION FOR P.A. 88-16 (DANVILLE) TO BE INCLUDED IN A
FUTURE FORMAL ANNEXATION TO THE DISTRICT
DATE
August 25, 1988
TYPE OF ACTION
ACCEPT ANNEXATION FOR
PROCESSING
SUBMITTED BY
INITIATING DEPT.lDIV.
Parcel
No. Area
Engineer
Owner
Address
Parcel No. & Acreage
Engineering Dept./Construction Div.
Dennis Hall, Associate
Remarks
Lead
Agency
88-16
Danville
(7702 )
Harold W. Jewett, et ux
1125 Lindell Drive
Walnut Creek, CA 94596
188-360-016 (0.973 Ac.)
Existing house with failin
septic system. District to
prepare IINotice of
Exemption. II
CCCSD
RECOMMENDATION: Authorize P.A. 88-16 to be included in a future formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITtA TING DEPT.lDIV.
()J~0 PH.
1302;0 .9'65
\
STATE
33.12AC
f
BREAR
3.52 AC
HAVERFIELD
4 38 AC
SPARROWE
2 92 AC
"'&
. ISaGA
"2.. '~5
...
-<
'"
ROPERTI ES
1 AC
INC.
~
'0
%
PA#
PROPOSED ANNEXATION
88 - /6
~
.
Central ~ontra Costa Sanitary LJistrict
BOARD OF DIRECTORS
PAGE
OF 1
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
v.
CONSENT CALENDAR
3
SUBJECT
DELEGATE AUTHORITY TO ACCEPT THE DESIGN OF SHEETING/
SHORING AND BRACING SYSTEMS SUBMITTED BY CONSTRUCTION
CONTRACTORS ON DISTRICT PROJECTS
DATE
August 26, 1988
TYPE OF ACTION
DELEGATE AUTHORITY
SUBMITTED BY .
Bert L. M1chalczyk
Senior Engineer
INITIATING DEPT./DIV.
Engineering Department
Engineering Division
ISSUE: The California Labor Code requires that the Board of Directors either
directly accept the design of sheeting, shoring and bracing systems submitted by
construction contractors on District projects or delegate the authority to staff
to accept the design.
BACKGROUND: The General Conditions of the District's Master Specifications
contain a requirement mandated by the California Labor Code that construction
contractors submit the design of proposed shoring systems to the District for
acceptance. The Labor Code states that if the design is to be accepted, the Board
of Directors shall do so unless this authority is delegated to staff.
The shoring system design is undertaken for the contractor by a registered civil
or structural engineer. District acceptance would be granted by staff after
determining that the proposed system meets the minimum standards established by
the Industrial Safety Orders. The responsibility for making this determination
and then accepting the system would be delegated to the General Manager/Chief
Engineer or his designated representative.
RECOMMENDATION: Delegate authority to the General Manager-Chief Engineer or his
designated representative to accept the design of sheeting, shoring and bracing
systems submitted by construction contractors on District projects.
INITIATING DEPT./DIV.
B1-~
1302A-9/BS BLM
~
RAB
KLA
DRW
.
Centr...._ Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 5
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
VI.
ADMINISTRATI VE
SUBJECT
RECEIVE THE DEFERRED COMPENSATION PlAN ADVISORY
COMMITTEE ANNUAL REPORT FOR 1987-1988
DATE
August 23, 1988
TYPE OF ACTION
RECEIV E ANftJAL
REPORT
SUBMITTED BY
INITIATING DEPT/DIV.
Walter N. Funasaki, Finance Officer
Administrative/Finance & Accounting
ISSUE: The Di strict's Deferred Compensati on P-I an Adv isory Committee has
prepared its annual report to the Board of Directors and District participants.
BACKGROUt{): The Board of Di rectors approved the establ ishment of the Committee in
January 1982. The scope of activities of the Committee includes the submission of
an annual report to the Board of Directors and District participants. The annual
report of the Committee for 1987-1988 is submitted herewith.
RECOMMENDATION: Receive the annual report of the Deferred Compensation Plan
Advisory Committee for 1987-1988.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~~.
1302A-9/85
WNF
PM
Central Contra Costa Sanitary District
DEFERRED COMPENSATION PLAN ADVISORY CCM4ITIEE ANNJAl REPORT
FOR 1987-1988
Introduction
The Deferred Compensation Plan Advisory
Board of Di rectors to facil itate the
Di strict's Deferred Compensati on Pl an.
activities encompass the following:
Committee was establ ished by the
internal administration of the
The scope of the Committee's
o Establ ish internal District administrative procedures within the
provisions of the Deferred Compensation Plan document.
o Educate participants regarding the Plan provlslons by issuing a
handbook which summarizes the Deferred Compensation Plan, and
responding to queries from participants.
o Review accountabil ity by the P"lan Administrators and respond to
participants' queries regarding accuracy or propriety of account
balances.
o Review participants' requests for emergency withdrawal of funds.
o Rev iew investment performance of the Deferred Compensati on Pl an on
an annual basis.
Committee Accomplishments
The following activities were completed by the Deferred Compensation Plan
Advisory Committee during July 1987 through June 1988:
o Interna"1 District Administrative Procedures - Modifications to the
Committee's interna"1 procedures for sel ection of departmental
representatives to the Committee, and to establ ish a process to
resolve issues on which consensus is not initially obtained were
impl emented. Departmental representatives w ill be se"1 ected by the
Committee, using a random method, from a list of employees submitted
by the Department Manager. Matters on which consensus by the
Committee is not achieved would be referred to the Deputy General
Manager; if stil"1 unresol ved, the matter may be referred to the
Board of Directors.
o Education of Participants - The Deferred Compensation Plan handbook,
which is provided to each employee, includes a detachable Current
Data Sheet designed for periodic updating of information subject to
change. The Current Data Sheet was updated in January 1988 to
indicate the prevail ing interest rates for the Hartford program and
present Committee members. Additiona"lly, a disclaimer statement was
also distributed with the Current Data Sheet to all participants.
SSSlDef Comp l/Com.Ann.Rpt
1
Representatives of the Plan Administrators, Hartford Life Insurance
Company and Great Western Bank, are available on-site on a
designated day each month to assist participants by providing
information and responding to questions.
o Review Accountability by Plan Administrators - Monthly confirmation
statements and quarterly account statements are submitted to the
District by Hartford and Great Western. Quarterly account
statements are distributed to all participants. Notification by the
District of account errors has been satisfactorily resolved.
o Rev iew Requests for Emergency Withdrawal s - One emergency withdrawal
request was reviewed by the Committee and determined to be
nonqual ify ing.
o Review Investment Performance - A summary which presents the
investment performance of the Hartford and Great Western programs
for the calendar year 1987, and the first six months of 1988 is
provided on Attachment I.
Current Committee Activities
The Committee is currently involved in the following major activities:
o The District's Deferred Compensation Plan document is undergoing a
careful rev iew by the Committee to ensure conformance with the
current governing tax codes and to improve accuracy and precision.
o The Great Western program prov ides a 10 percent rate for General
Account funds guaranteed for the th ree-year term of the current
contract, May 1, 1986 through April 30, 1989. The Committee will
open negotiations with Great Western and other administration firms
to continue to obtain a favorable rate for funds invested in the
General Account.
Conclusion
During the period July 1987 through June 1988, the Committee has
addressed all of the activities included in its scope of
responsibilities. This has been achieved through the conscientious
efforts of all of the Committee members.
The performance of Hartford and Great Western in administering the
Deferred Compensation Plan during this report period is considered to be
sa ti sf actory .
The investment performance of the stock and bond accounts under the
Hartford program underperformed the general market indices, as measured
by the Dow Jones Industri al s, Standard & poors 500 and Shearson Lehman
Bond Index, in the cal endar year 1987. The Great Western Investment
Company of America (lCA) and Growth Fund of America (GFA) stock accounts
were comparable to, and exceeded, respectively, the market indices in the
1987 calendar year; the Great Western Bond Fund of America (BFA) slightly
SSSlDef Com l/Com.Ann.Rpt
2
underperformed the market index in 1987. For the first six months of
1988. the Hartford stock account exceeded the market indices and the bond
account was sl ightly under the market index. The Great Western ICA
account underperformed, and the GFA amount outperformed, the market
indices for the six month period; the BFA account outperformed the market
index. Interest earned on the General accounts under both programs in
each period was higher than prevai"l ing short-term rates, as measured by
yields on 90-day Treasury Bills.
Committee Members:
A-A'.' ,d.d_ L)
Walter Funasaki
&;Wt~
Ginnie Gerber
~~
Bonnie Allen
JU/~.e+~
Bart Brandenburg
~r ~~~
Matthew Mahoney {/
SSSlDef Comp/Com.Ann.Rpt
3
......
l- X X X X
!II !II !II !II
Z "0 "0 "0 "0
~ e e e e
...... ...... ...... .....
0 CII CII CII CII
~O "0 ~O "0 ~O "0 ~O "0
~ '- /Go e /GO e /GO e /GO e
0 ~1Il 0 ~1Il 0 ~1Il 0 ~1Il 0
c:1 aJ aJ aJ aJ
< ....C11 ....C11 ....C11 ....C11
-- CII'- c: CII'- e CII '- e CII'- e
.. '- ~ 0 /G ';8 .. ~ 0 .. ~o ..
~t. ~ "00 e ~ e r- "00 e r- "00 E
r- eo.. .I: r- eo.. .I: r- e:o.. .I: r- e:o.. .I:
+' I ... ..... !II ... ..... !II ... ..... !II ... ..... !II
ic: aJ etI -J aJ .., -J aJ etI -J aJ etI -J
'lilI ..t CII ..t CII ..t CII ..t CII
~;; c: CD "0 e !II "0 e !II "0 e !II "0 e
M e'- 0 e '- 0 e '- 0 c: '- 0
!II '- i;' o ., CII i;' O/G CII i;' o ., CII i;' o ., CII
0.. +' ...,"0 L.. ..., "0 L.. ...,"0 L.. ..., "0 L..
b! III 0 c: .. 0 e /G 0 e .. 0 c: /G
of . /G !II ~:l !II ~:l !II . /G !II
~ 0.... .I: ~ .I: ~ .I: ~ O+' .I:
j 0<1) <I) 0<1) <I) 0<1) <I) 0<1) <I)
,...!II
~.I:
l/l+'
!'- . 001 01 . 001 01 III ON 0 III ON 0
.... ~~ ~ .... ~~ ~ ~ ~r-: ~ "l ~r-: ~
Glof . .
10 ~ 1'01 10 ~ 1'01 l\"l ~ . l\"l~ .
i~ .... ....
!~
~v~ ~ ^ ~ ....~
.... 01 10 1'01 0 .... l\"l 1'01 0
Gl '- '- aJ q ~ ~ "2 ~ q ~ r-: q ~ ~ r-: ~
0.. +' .
l/l aJ . .... 0 III " 1'01 . 10 . III 0 co "
- v .... .... .... ....
00..
III j~ ~I ~~I
g te 0 ^ ~I co 0 ~ ~~I aJ ~ te co ~ .
0 ..... . 0 0" 1'01 . III
.. ~ '.<;! "Ill ~ " '.<;! ....'.<;! 0 ~ '.<;! ~ co ~
+'! 8 ~ 10 .. .. .. ..
.... 1'01 ..co te 0 .... &i l\"l .... . ~ 1'01 co
U 0 10 III III 0 .... " 0 ....
-.... >w l\"l v. .... .... .... 1'01 ....
'- '- c:
t:t. .....
-
Q+'
~j ....Sj
!8 Ol/l :l
c: > 0~&1Il III 01 1'01 10 01 1'01 III .... l\"l ....
.. c: ~ ~ . ~ "2 ~ ~ ~ ~ ~
Cl)M -C:"l/l .
~; +'Gl'-~
l/l,... ~!~
80..
III 8
L.._
+'+' >. co .... ~~I lSl co . ~~I .. .... ~ ~I 01 co l\"l ~~I
c: III ,... l/l 1'01 1'01 COl\"l 10 III Ill" l\"l 01 l\"l 0 l\"l
8i Gl '- +' Gl .... ~ ~"": ~ ~ ~ ........ " '.<;! 01 ~ '.<;! '.<;! ~"'2
i$ s i .. .. .. .. ..
S .... 10 III ~ 0 01 ......&i S III 1'01 l\"l ~ .... 1'011'01
~! L..'-~ 10 " .. .... 01 l\"l III l\"l 10 ..
!II" ,... .... l\"l l\"l~ ~ .... ...... .... ~ l\"l ~ .... .... ~
~a ~ .. .. .. ..
.. .... III .... 1'01 .. .... l\"l l\"l
81
'-
'- 8
Gl
! -
+'
~ ~ ~ qq ~ r-: ~ 0 ~ ~ ~ q "2 ~ q -:q
M.a I .
l/l - l\"l 0 100 ...... .. .. 8 0 ~ 10 0 ~ .. III 0
III '- " 1'01 0 01 " 0 0
i ~ .... .... ...... ......
,... Q
..
=
&:f .... ~~ .... 10 .... " III .... .... .... !'Q .. III . .."
+' 01 .. III .... ......1'01 1'01 1'01 co 1'01 .... 0 "....
c: +' 10 ~ ......... r: ": " ~~ r: 01 01 ~ ~ '.<;! ~ Nl\"l
:::II c: .. .. .. ~ .. .. Na)
0 j 0 ~ :ri~ ..... 1'01 ......1Il .... ..... III 01 0 10 01
~ .. 0 1'01 0 l\"l " co III 0 ~ III " 10
~ .... l\"l": ~ .... .... ~ ~ ~ l\"l co .... .... '.<;!
.. ..
.. .... ~ 1'01 1'01 .. .... III ~ l\"l
.... .... .... .... .... ....
..
I~ CS < I CS ~
t3 < <
.. ..... 15 ';;j ';;; ..... LL..
'- ~ /G I I .... I I aJ
CD ~ "0 L.. ~ ~ I <- ~ <- ~ ~ I
e e Gl $ $ "0 .. !II ~ "0 !II ~ U "0
!II .... 0 e e 0 e e c: a e
~ en CD !II 0 lI'\ III +' 0 !II +' g
c.!J en en m c.!J en m c.!J en en
at
c:
.. :::II
i c: ...
<-
!II 1
.... ....
CII !
'- "0 !II "0 e
! L.. :II: L.. <-
0 0 !II
'to .... l/l 'to ....
.. ~ CII
'- <- !II <- !II
.. /G <- J /G :II:
"0 :z:: c.!J :z::
i ....
)( /G
,... !II
c'3 c;; L..
c.!J
--._._._-----_.._~_._-_._~.~. __..___.___...".."...__...___,___.~.., ,__,_'__,_,_,__,__,_~,_,_._~~",,,,,,_'~..u.~.__._.A'_'"''.._.__~_._,.,_ ._"._"___.,_"__~,__._____.".._._.____.__..___
.
Centra~ ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE
OF 2
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
VI!.
ENGINEERING
SUBJECT
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AN AGREEMENT WITH JAMES M. MONTGOMERY, CONSULTING
ENGINEERS, INC. FOR THE PREPARATION OF AN AUTOMATED
MAPPING/COMPUTER-AIDED DRAFTING SYSTEM SPECIFICATION,
DP 20058
DATE
August 26, 1988
TYPE OF ACTION
AUTHORIZE AGREEMENT
SUBMITTED BY
Tad J. Pilecki
Associate Engineer
INITI,AJING. DEPT./QIV.
Eng1neer1ng Department
Engineering Division
ISSUE: Authorization by the Board of Directors is required for the General
Manager-Chief Engineer to execute an agreement and/or amendment to a 'consulting
engineering agreement when it is greater than $50,000.
BACKGROUND: The Automated Mapping/Computer-Aided Drafting (AM/CAD)
presented to the Board at the August 25, 1988 Board meeting.
information about the project can be found on pages GI-6 through 8 of
Capital Improvement Budget.
concept was
Additional
the 1988-89
A feasibility study conducted by BSI Consultants found that the implementation of
an AM/CAD system at the District will result in improved services to the
Collection System Operations Department, the Plant Operations Department, and the
public. In addition, increased staff productivity will enable the District to
pursue other services such as in-house sewer design. Finally, AM/CAD offers a
number of potential applications including computer-aided design, modeling
capabilities, and a computerized maintenance manual.
The AM/CAD Program will be implemented in three phases over approximately four
years. These phases are System Specification, System Implementation, and Ongoing
Operation. Phase 1, System Specification, will entail preparing procurement
spec if ications, benchmark testing, purchasing EBMUD base maps, and coordinating
with the Contra Costa County Public Works Agency.
District staff has conducted a formal selection process to find a qualified
consul tant to assist in the AM/CAD System Specification Phase. Proposals were
received from five firms who specialize in planning and designing AM/CAD systems
for public and private organizations. After a thorough review of the proposals,
James M. Montgomery, Consulting Engineers Inc. (JMM) has been selected as the firm
offering the experience, qualified personnel, and local availability necessary to
complete Phase 1 of the AM/CAD Program. A cost reimbursement agreement has been
negotiated with JMM with a cost ceiling of $115,136.
This project has been evaluated by staff and determined to be exempt from the
California Environmental Quality Act (CEQA) under District CEQA Guidelines
Section 5.2(b)(3), since it can be seen with certainty that there is no
possibility that the project may have a significant effect on the environment.
Funding for this project was approved in the 1988-1989 Capital Improvement Budget.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
DRW
RAB
{)4J
PIt
SUBJECT
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AN AGREEMENT WITH JAMES M. MONTGOMERY, CONSULTING
ENGINEERS, INC. FOR THE PREPARATION OF AN AUTOMATED
MAPPING/COMPUTER-AIDED DRAFTING SYSTEM SPECIFICATION,
DP 20058
POSITION PAPER
PAGE
2
OF
2
DATE
August 26, 1988
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute the
agreement with James M. Montgomery, Consulting Engineers, Inc. for the Automated
Mapping/Computer-Aided Drafting System, DP 20058.
13028-9/85
h_~'____'~_"____",___~,".__------:",_,:,-_~____,_.,,_______."~_ .
.
Centra.
Contra Costa Sanitar
BOARD OF DIRECTORS
.
District
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
VI I.
ENGINEERING 2
SUBJECT
AUlHORIZE lHE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AN AGREEMENT WIlH lHE JOINT VENlURE OF JMWCDM TO
DEVELOP A SOlIDS HANDLING FACILITIES PLAN
DATE
August 29, 1988
TYPE OF ACTION
AU lHORIZ E
AGREEMENT
SUB~tITTED SY. D 1 d
~ eve MC ona
Senior Engineer
INIT~TIN{; DEPT~DJV. D .... t/
cnglneerlng eparullen
Planning Division
ISSUE: Authorization by the Board of Directors is r~uired for the General-
Manager Ch ief Engi neer to execute professi onal serv ice agreements greater than
$50,000.
BACKGRCXJND: Sol ids disposal for wastewater trea11nent pl ants is a rapidly
worsening prob<1 em in Cal ifornia. The Acme Landfill closure, restrictions on the
disposa'l of ash and raw sludge, and new air pollution regulations are all issues
that the District must address to assure a secure solids disposal system in the
future~
The objective of the proposed Solids Handling Facilities Plan is to assess the
long-term viability of sludge incineration and to determine the need to construct
new sol ids handl ing facil ities to provide capacity for future growth and to meet
regulatory r~uirements. The Facilities Plan is needed now because the
District's sol ids handl ing capacity needs to be expanded soon to meet growth
demands and because recent air pollution regulations may r~uire installation of
state-of-the-art air pollution control ~uipment on the sludge incinerators.
Beginning in 1989, the District may have to begin operating two incinerators part
of the year to handle peak month sludge loadings. By 1991, it is projected that
the District will be operating two incinerators more than three months per year.
Two-incinerator operation leaves no backup sol ids handl ing system and puts the
District in the position of periodically having to dispose of raw sludge for long
periods of time when one incinerator is down for repairs. Raw sludge disposal is
getting more and more difficult because of regulatory and landfill restrictions
and cannot be counted on in the future. It will take five years or longer to
pl an, design, permit, and construct new sol ids handl ing facil ities, so the
District needs to proceed now to address the solids disposal problem.
Increasingly stringent state and federal air pollution regulations governing
incineration bring into question the <long-term viabil ity and/or operating cost of
the existing incinerators. The Solids Handling Facilities Plan will use existing
incinerator air emission data to project future incinerator emissions. The
projected future emissions will be used to perform a health risk assessment of
the effect of incinerator air emissions on persons near the treatment plant. The
findings will be compared to the proposed regulatory standards. If it is
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIA Ttl-;~DIV.
1302A-9/85 S
SUBJECT
POSITION PAPER
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AN AGREEMENT WITH THE J OINT V ENlURE OF J MWCDM TO
DEV ELOP A SQIDS HANDLING FACILITIES PLAN
PAGE 2
DATE
OF 2
August 29, 1988
determined that regul atory standards w ill be exceeded in the future, the cost,
technology, and expected effectiveness of additiona-l air pollution equipment for
reducing emissions will be assessed.
Treatment alternatives to sludge incineration such as anaerobic digestion,
composting, and drying (including sludge lagoons) will be developed and compared
to the incineration option. These comparisons will be used to develop future
sol ids handl ing and disposal alternatives. The best overall sol ids handl ing and
disposal pl an for the District will be the one which provides the greatest
protection from the risk of operating fail ure or obsol escence due to future
regul atory standards at the lowest cost. One of the best ways of reduci ng
operating and regulatory risk is to provide for more than one method of treatment
and disposal ("diversification"). A key issue to be addressed by the proposed
Solids Handling Facil ities Plan is the deSirability of diversifying the
District's existing sludge incineration and ash disposal operation to reduce
risk.
A scope of services and a cost reimbursement contract with a cost ceiling of
$275,000 has been negotiated with the joint venture of James M. Montgomery
Engi neers and Camp Dresser & McKee, Inc. (JMWCDM), the consul tant for the
Treatment POI ant Master P-I an. JMWCDM was sel ected for th is proj ect because of
its expertise in incineration and sol ids handl ing and because this Facil ities
pOlan will build on work already completed by JMWCDM in the Treatment Plant
Master PI an.
Authorization of funds is not required because this effort is budgeted in the FY
1988-89 Capital Improvement Budget and described starting on page TP 96 under the
ti tl e "Treatment Pl ant Master P"I an. "
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
agreement in the amount of $275,000 with the joint venture of JMWCDM to develop
a Solids Handling Facilities Plan.
'---------
13028-9/85
.
Centr.... Contra Costa Sanitar ~ District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
VIII. TREATMENT PLANT
DATE
August 26, 1988
TYPE OF ACTION
COMMEND PLANT
OPERATIONS DEPARTMENT
STAFF
SUBJECT
COMMENDATION FOR THE 1988 OPERATIONS AND MAINTENANCE
EXCELLENCE AWARD FROM THE UNITED STATES ENVIRONMENTAL
PROTECTION AGENCY REGION 9
SUBMITTED BY
Joyce McMi 11 an
Secretary of the District
INITIATING DEPT.lDIV.
Administrative Department
ISSUE: Central Contra Costa Sanitary Di stri ct (CCCSD) has received the 1988
Operations and Maintenance Excellence Award from the United States Environmental
Protection Agency (EPA) for Region 9.
BACKGROUND: The EPA annually selects treatment plants from each of its regions
to be recognized for excellence in operations and maintenance.
For the third successive year, the CCCSD Water Reclamation Plant has been
selected as the best treatment plant within Region 9 in the class of Large
Secondary Plants. The plaque commemorating this honor was presented to
Ms. Susan McNulty Rainey, President of the Board of Directors, at the August 19,
1988, California Association of Sanitation Agencies (CASA) meeting.
RECOMMENDATION: Commend the Plant Operations Department Operations and
Maintenance staff for the excellence of their efforts, and present the
commemorative plaque to Charles W. Batts for display in the Plant Operations
Depa rtment.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
1302.A.9/85
.
Centre... Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
September 1, 1988
NO.
x.
LEGAL/LITIGATION
SUBJECT
DENY CLAIM FRQ\1 RCBERT BUCHMAN CONCERNING DAMAGE
TO HIS AUTOMOBILE
DATE
August 23, 1988
TYPE OF ACTION
DENY CLAIM
SUBMITTED BY
Jack E. Campbell
Administrative Operations Manager
INITIATING DEPT./DIV.
Administrative Department
ISSUE: A claim deniaJ requires action by the Board of Directors.
BAa<GROONl: Mr. Robert Buchman, an attorney with offices at 3650 Mt. Diablo
Boulevard, Lafayette, is alleging that while he was driving on Brook Street in
Lafayette on July 24, 1988, the left rear tire of his Mercedes ran into a "project-
ing sewer cap" in the middle of the roadway which caused the tire to blow and
resulted in a total of $609.35 in losses to him. The staff has investigated and
determined that no District facil ities are located in the area described by Mr.
Buchman. After obtaining more details from him, it appears that the object to
which he refers in his cl aim is actually a va.l ve cover cap belonging to another
agency. Mr. Buchman has come to bel ieve that the letters "EBMUD" which he noted
embossed on the cover may in real ity indicate responsibil ity by the East Bay
Municipal Util ity District. As a result, he has also filed a claim against that
District.
The staff recommends that the claim against Centra.J Contra Costa Sanitary District
be denied.
RECOMMENlATION: Deny the claim from Robert Buchman for $609.35 in losses allegedly
caused by this District's facil ities and refer it to staff for further action if
necessary.
INITI :rIN~~
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/
JEC
PM