HomeMy WebLinkAboutAGENDA BACKUP 09-15-88
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Centrl Contra Costa Sanltar District
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BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION
PAPER
BOARD MEETING OF
Se tember 15, 1988
NO.
IV.
BIDS AND AWARDS
1
SUBJECT
AUTHORIZE AWARD OF CONTRACT TO MONTEREY MECHANICAL
FOR DISTRICT PROJECT NO. 10044, CHLORINE MIXING
SYSTEM
DATE
September 9, 1988
TYPE OF ACTION
AUTHORIZE AW ARD
SUBMITTED BY
William E. Brennan
Plant 0 erations Division Mana er
INITIATING DEPT.lDIV.
Plant Operations Department
ISSUE: On August 26, 1988, sealed bids for District Project No. 10044, Chlorine
Mixing System, were received and opened. The Board of Di rectors must award the
contract or reject the bids within 60 days of the opening of bids.
BACKGROUND: Plans and specifications for the project were completed by James M.
Montgomery Consulting Engineers, and the project was advertised on August 10, 1988.
A tabulation of the bids is shown in Attachment I. Plant Operations Department and
Purchasing staffs conducted an evaluation of the bids and concluded that the lowest
responsible bidder is Monterey Mechanical with a bid price of $26,400. The
engi neer' s estimate for constructi on was $30,000. The budget to compl ete th i s
project is shown on Attachment II.
A description of this project is provided in the fiscal year 1988 - 1989 Capital
Improvement Budget, page TP-24. This project will consist of the installation of
a prepurchased pump and a di ffuser system so as to improve the mixi ng of the
chlorine solution and final effluent.
This project has been evaluated by staff and determined to be exempt from the
California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section
18.2 since it involves a minor alteration of an existing sewer facility with
negligible or no expansion of capacity.
RECOMMENDATION: Authorize award of contract to Monterey Mechanical for $26,900 for
the construction of District Project No. 10044, Chlorine Mixing System.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING i:3IV.
1302A.9/85 WEB
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ATTACHJENT II
Construction Contract as Bid
$ 26,400
Estimated Construction Contingencies
2,640
Total Construction Cost
S 29,040
Estimated Construction Incidentals
for Project Completion:
Administration/Inspection by
Plant Operations Department Staff
$ 1,000
Plant Operations Department Maintenance Labor
5,000
Purchase of Spare Pump
4,500
Purchase of Materials
2,000
Total Esti.ated Construction Incidentals
S 12,500
Total Estimated Cost of Construction
S 41,540
Funds Previously Authorized
$ 25,000
Total Proj act Cost
S 66,540
Page 3 of 3
.
Central ~ontra Costa Sanitary .Jistrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
Se tember 15, 1988
NO.
V.
CONSENT CALENDAR 4
SUBJECT
QUITU-AIM SEWER EASEMENT TO RETAIL PROPERTY DEVELOPMENT
CORP., JOB 3581, MINOR SUBDIVISION 81-80 (116 P.M. 8),
ALAK> AREA
DATE
Se tember 7, 1988
TYPE OF ACTION
APPROVE QUITU-AIM
OF EASEMENT
SUBMITTED BY
Dennis Hall
Associate En ineer
INITIATING DEPT./DIV.
Engineering Department/
Construction Division
ISSUE: Retail Property Development Corp., owner-developer of property at the end
of Alamo Glen Drive in Alamo, has requested the District to quitclaim the subject
easement.
BACKGROUND: The subject easement was created when a Minor Subdivision Map was
filed on May 21, 1985. At that time, four lots were going to be created out of a
14.25 acre parcel of land. The developer has now received approval for a 20 lot
major subdivision of the same parcel.
Sewers were never constructed in the subj ect easement and the al i gnment of the
subject easement conflicts with the new development plans. Therefore, the subject
easement is no longer needed for publ ic purposes and can be quitclaimed. The
owner-developer has paid the District's processing fee.
Thi s project has been eval uated by staff and determined to be exempt fran the
California Environmental Quality Act (CEQA) under District CEQA Guidelines Section
18.6, since it involves a minor alteration in land use limitations.
RECOMMENDATION: Approve Quitclaim Deed to Retail Property Development Corp., Job
3581, authorize the President of the District Board of Directors and the Secretary
of the Di strict to execute sai d Quitcl aim Deed, and authorize the Quitcl aim Deed
to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
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QUITCLAIM SEWER EASEMENT
JOB 3581
ALAMO AREA
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Centra_ ~ontra Costa Sanitar) "'istrict
BOARD OF DIRECTORS
r PAGE 1
OF 2
O TION PAPERTBOARD MEETING OF
P 81 September 15, 1988
SUBJECT
AUTHORIZATION FOR P.A. 88-17 (WALNUT CREEK) TO BE INCLUDED
IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT
NO.
V. CONSENT CALENDAR 5
DATE
September 7, 1988
TYPE OF ACTION
ACCEPT ANNEXATION FOR
PROCESSING
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT./DIV.
Engineering Dept./Construction Div.
Parcel
No. Area
Owner
Address
Parcel No. & Acreage
Remarks
Lead
Agency
88-17 Walnut
Creek
(76Bl)
George & Nete Hsieh
819 Regency Court
Walnut Creek, CA 94596
139-040-002 (1.31 AC)
Property owner wants to CCCSD
build one single family
home. District to prepare
"Notice of Exemption.1I
RECOMMENDATION: Authorize P.A. 88-17 to be included in a future formal annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIA TING DEPT./DIV.
144
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I ROGER J. DOLAN
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TYLER
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Centra, Contra Costa Sanitar) District
BOARD OF DIRECTORS
PAGE 1
OF 2
POSITION
PAPER
BOARD MEETING OF
September 15, 1988
NOV.
CONSENT CALENDAR 6
SUBJECT
DIRECT STAFF TO SEQJRE THE SERVICES OF AN ARBIlRATOR IN
AcmRDANCE WITH ARTIQ.E III. SECTION 3.3.B & 3.4.B OF
THE ~J<<)RMIlJM OF UNDERSTANDING BElWEEN CENlRAL OONlRA
OOSTA SMITARY DISlRICT MD THE E~OYEES' ASSOCIATION.
PUBLIC E~OYEES' lOCAl NO. 1
DATE
September 9, 1988
TYPE OF ACTION
PERSONNEl
SUBMITTED BY
INITIATING DEPT./DIV.
Paul Morsen, Deputy General Manager
Admi ni strative/Personnel
ISSUE: In accordance with the Memorandum of Understandi ng CM. O. U.) between the
Di stri ct and the Central Contra Costa Sani tary Di stri ct Employees' Associ ati on,
Publ ic Employees Uni on, Local No. One (Local #1), the Board must employ an
arbitrator to render a recommendation when disciplinary actions are appealed to the
Board level.
BAa<GR<lJND: Mr. Mark Lowery, Assistant Engineer, Construction Division, has
refused to shave hi s beard and be fit tested for respi rator use as requi red by
District Safety Directive 7.1. The matter was handled under the discipline
prov i si ons of the current Memorandum of Understandi ng between the pa rti es. Mr.
Lowery has exercised his appeal rights and was dissatisfied with the Hearing
Officer's decision. Accordingly, he has appealed to the Board of Directors under
Article III, Section 3.3.B and 3.4.B of the current M.O.U. which reads, in part, as
foll OtIs:
"B. Appeal to Board of Di rectors
Permanent employees dissatisfied with the Hearing Officer's decision,
only in matters relating to suspension, reduction in rank or payor
dismissal, may appeal to the Board of Directors pursuant to the
procedures set forth herein.
3 .4 APPEAl
A. General
An employee, except as provided in Sections 4-410,4-411,4-412, and
4-415 in Chapter 4 of the Di stri ct Ordi nance Code, may appeal the
Hearing Officer's decision by appealing to the Board via filing a
written request for hearing with the Secretary of the District within
five (5) working days of receipt of the Hearing Officer's decision. The
Secretary shall cal endar the matter at the next regul arly schedul ed
Board Meeting in keeping with established guidelines for calendaring an
agenda item.
B. Board Shall Designate Representative to Hear Appeal
The Board shall anploy a neutral thi rd party to hear the appeal and to
recommend action to the Board.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
E. ;~Nn
ROGER J. DOLAN
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SUBJECT
DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR
IN ACCORDANCE WITH ARTICLE III, SECTION 3.3.B & 3.4.B
OF THE MEMORANDUM OF UNDERSTANDING BElWEEN CENTRAL CONTRA
COSTA SANITARY DISTRICT AND THE EMPLOYEES' ASSOCIATION,
PUBLIC EMPLOYEES' LOCAL NO. 1
POSITION PAPER
PAGE 2 012
DATE
September 9, 1988
C. Adopt or Modify Recommendation
The Board may adopt, reject, or modify the recommendation of the
Board-appointed neutral third party. The decision of the Board is the
final action of the District."
RECOMMENDATION: Authorize staff to secure the services of an arbitrator according
to the M.O.U. process in the matter of the appeal of Mr. Mark Lowery.
---------
13028-9/85
.
Central ~ontra Costa Sanitary ..Jistrict
BOARD OF DIRECTORS
PAGE
OF 4
POSITION
PAPER
BOARD MEETING OF
September 15, 1988
NO.
VI.
ENGINEERING
1
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AN AGREEMENT WITH WINZLER & KELLY CONSULTING ENGINEERS
FOR DESIGN OF DISTRICT PROJECT NO. 20057, COUNTRY GARDENS
SEWER IMPROVEMENTS
DATE
September 9, 1988
TYPE OF ACTION
AUTHORIZE AGREEMENT
SUBMITTED BY
Thomas C. Cheng
Assistant Engineer
INITIATING. DEPT./QIV.
~nglneerlng Department
Engineering Division
ISSUE: Authorization by the Board of Directors is required for the General
Manager-Chief Engineer to execute an agreement and/or amendment to a consulting
engineering agreement when the amount exceeds $50,000.
BACKGROUND: In June 1987, the Board of Directors authorized the preparation of a
Facilities Plan to define the improvements needed to upgrade both the main and
trunk sewers in the Country Gardens area of Pleasant Hill. Country Gardens covers
the area south of Oak Park Boulevard and north of Geary Road between Putnam
Boulevard on the east and Pleasant Hill Road on the west. The sewer deficiencies
in Country Gardens were first identified by the District's Wastewater Collection
System Master Plan. The sewers in the area are typically more than 30 years old
and are among the most maintenance prone in the District. The goal of this
project is to correct the hydraulic deficiencies, minimize maintenance
requirements, and reduce the probability of future overflows in a cost-effective
manner. The Faci lities Plan recommends the replacement of approximately 11,000
linear feet of sewer as shown in Exhibit A.
Winzler & Kelly Consulting Engineers was retained to prepare the Facilities Plan
for this project. Staff recommends retaining Winzler & Kelly as the design
consultant because of their successful completion of the Facilities Plan and their
experience with sewer design. An hourly rate contract with a cost ceiling of
$71,755 has been negotiated with Winzler & Kelly. The design phase is scheduled
to start in September 1988. Construction is anticipated in the summer of 1989.
The project has been included in the FY 1988-1989 Capital Improvement Budget and
is described beginning on page CS-19. The cost of the design phase of the
project, including consultant fees, is estimated at $162,000 as detailed in
Exhibit B. The total project cost estimate is now $1,936,000 which is $340,000
more than the $1,596,000 estimate shown in the FY 1988-1989 Capital Improvement
Budget. This is a result of additional deficiencies identified during the
facility planning phase.
The design of this project has been determined to be exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 17.3,
since it involves a continuation of the planning study for the Country Gardens
Sewer Improvement Project. The District's Planning staff will review the
resulting design and prepare the appropriate CEQA documentation for the
REVIEWED AND RECOMMENDED FOR BOARD ACTION
BLM
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1302A-9/85
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INITIATING DEPT./DIV.
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AN AGREEMENT WITH WINZLER & KELLY CONSULTING ENGINEERS
FOR DESIGN OF DISTRICT PROJECT NO. 20057, COUNTRY GARDENS
SEWER IMPROVEMENTS
POSITION PAPER
PAGE 2 OF 4
DATE
September 9, 1988
construction project. The CEQA documentation and a request for approval of the
construction project will be submitted to the Board in early 1989.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
agreement for professional engineering services with Winzler & Kelly Consulting
Engineers for the design of District Project 20057, Country Gardens Sewer
Improvements.
13028-9/85
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EXHIBIT
A
2523-1/87
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EXHIBIT B
COUNTRY GARDENS SEWER IMPROVEMENTS
DP 20057
ESTIMATED EXPENDITURES DURING DESIGN PHASE
District Forces
Engineering
$ 23,200
6,500
3,300
12,000
14,000
1,500
Planning (a)
Legal
Surveying
CSO Potholing
Printing and
Advertising
Consultants
Winzler & Kelly
Consulting Engineers
71,755
Geotechnical Investigations
15,000
Subtotal
147,255
Design Contingency (10%)
14,745 (b)
$162,000
(a) Negative Declaration and Public Participation Program.
(b) This contingency may be used for changes to the consultants' scope
of work or to fund additional District activities.
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