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Home My WebLink AboutAGENDA BACKUP 06-02-88 <8 CentrL. Contra Costa Sanitar)- District BOARD OF DIRECTORS POSITION PAPER PAGE 1 OF 8 SUBJECT NO. III. HEARINGS 1 DATE CONDUCT A PLlBLIC HEARING (}J THE DRAFT 1988 TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP) AND THE DRAFT FISCAL YEAR 1988-89 CAPITAL IMPROVEMENT BUDGET (CIB), APPROVE THE DRAFT CIP, AND APPROVE THE DRAFT CIB FOR INQUSION IN THE FISCAL YEAR 1988-89 DISTRICT BUDGET. 8 CONDUCT PLlBLIC HEARING. APPROVE CIP AND CIB i neer INITIATING DEPT./DIV. Engineering Department/ Plannin Division ISSUE: The Board of Di rectors has establ ished the date of June 2, 1988, to conduct a public hearing on the draft 1988 Ten-Year Capital Improvement Plan and the draft Fiscal Year 1988-89 Capital Improvement Budget. Approval of the draft 1988 Ten-Year Capital Improvement Pl an and approval of the draft Fiscal Year 1988-89 Capital Improvement Budget for inclusion in the 1988-89 District Budget is recommended. BAO<GROUND: The draft 1988 Ten-Year Capital Improvement Pl an and the draft Fiscal Year 1988-89 Capital Improvement Budget were submitted to the Board of Directors' Capital Projects Committee for review with District staff on April 5, 1988, and April 12, 1988. These documents were submitted to the full Board on April 21, 1988, and a Board workshop on the draft Pl an and draft Budget was conducted on May 5, 1988. It is appropriate to receive public comments on the documents prior to approval. June 2, 1988, was established as the date for this publ ic hearing and appropriate notices have been posted. Adoption of the Budget is scheduled for June 16, 1988. The draft 1988 Ten-Year Capital Improvement Pl an provides for $241 million in capital improvement projects to be pursued over the next ten years. Goals and obj ectives for the Treatment Pl ant, Col 1 ecti on System, and General Improvement Programs which are the basis for these capital improvement projects are outl ined in Attachments 1, 2, and 3. The Capital Improvement Plan provides the basis for project prioritizing and scheduling, District staffing, and long-range financial planning. The Plan also serves as the framework for fee analysis and for the Capital Improvement Budget (a companion report), which is a more detailed presentation of the program proposed for the first fiscal year of the ten-year planning period. Approval of the Capital Improvement Plan will authorize staff to use the Plan's project priorities and cash flow assumptions (refer to Attachment 4) in the Capital Improvement Fee System analysis which will be completed in the late fall of 1988. The Capital Improvement Pl an will be updated as req ui red and resubmitted for approval along with any proposed fee revisions in November 1988. It is recommended by staff that the Plan be updated and approved annually in the fall, beginning in November 1988. JMM JMK RAB REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. z, JMK fIfJ SUBJECT CONDUCT A PUBLIC HEARING rn lHE DRAFT 1988 TEN-YEAR CAPITAL IMPROVEMENT PlAN (CIP) AND THE DRAFT FISCAL YEAR 1988-89 CAPITAL IMPROVEf.ENT BUDGET (CIB), APPROVE lHE DRAFT CIP, AND APPROVE lHE DRAFT CIB FOR I POSITION PAPER PAGE 2 OF 8 DATE May 25, 1988 Adopti on of the Fi scal Year 1988-89 Capital Improvement Budget will authorize $19,856,000 from the Sewer Construction Fund for pl anning, design, and construction of capital improvement projects in the Treatment Plant, Collection System, and General Improvements Programs. In additi on to the new fundi ng authorization, a carry-over of approximately $16,771,000 from Board authorization in previous years is anticipated, resulting in a total Fiscal Year 1988-89 authorized funding level of $36,627,000. The distribution of the funding authorization to the three capital improvement programs is shown on Attachment 5. Seven major projects account for 60 percent of the total authorized funding level for Fiscal Year 1988-89. These seven projects are listed in Attachment 6. Adopti on of the Capital Improvement Budget al so constitutes Board of Di rectors' approval of projects 1 isted as exempt under the Cal ifornia Environmental Qual ity Act (CEQA), as shown in Tables 4, 5, and 6 within the Budget document. RECOMf.'ENDATION: Conduct a public hearing and receive comments on the draft 1988 Ten-Year Capital Improvement Pl an and the draft Fi scal Year 1988-89 Capital Improvement Budget. Approve the draft Capital Improvement Pl an. Approve the draft Capital Improvement Budget for inclusion in the 1988-89 District Budget. 13028-9/85 ATTACHMENT 1 Page 3 of 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .. .. .. .. .. -.:t r-4 -.:t N r-4 I' ('t\ 0\ \0 \0 I" ~I N ('t\ N ('t\ N I .. .. .. .. .. 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VJ V> 8 z = 0- '-' => := en z S ~ cu en z ..n =~ ;:~ '-' ~ cuo -' <CO -, "'- = '-' ProQram Treatment Pl ant Collection System General Improvements Total FY 1988/89 Budget Page 7-.qf 8 ATTACHMENT 5 CAPITAL IMPROVEMENT BUDGET SUMMARY Estimated Carry Over $10,872,000 5,307,000 592,000 $16,771,000 Additional Authorization ReQ uested $ 5,490,000 13 ,377,000 989,000 $19,856,000 Total Authorizati on $16,362,000 18,684 ,000 1,581,000 $36,627,000 je 8 of 8 ATTACHtJENT 6 TABLE 3 MAJ OR PROJ EcrS IN FY 1988/89 CAPITAL IMPROVEMENT BUDGET (CIS> Additi onal Estimated Authorizati on Total ProQram Carry Over ReQuested Authorizati on Dewatering System $ 8,849,000 $ -0- $ 8,849,000 Improvements Walnut Creek 1,661,000 4,471,000 6,132,000 Downtown Bypass Sewer Outfall Proj ect 896,000 276,000 1,172,000 Sludge/Ash Handling 120,000 1,239,000 1,359,000 Proj ect I-680/SR-24 Sewer 1,428,000 74,000 1,502,000 Relocations Country Gardens Sewer 53,000 1,342,000 1,395,000 Improvements Hall Drive Sewer 147,000 1,226,000 1,373,000 Improvements Maj or Proj ect 13 ,154,000 8,628,000 21,782,000 Totals Total Budget $16,771,000 $19,856,000 $36,627,000 . Centra.. ':ontra Costa Sanitary Jistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF June 2, 1988 NO. III. HEARINGS 2 SUBJECT DATE CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1988-1989 OPERATIONS AND MAINTENANCE BUDGET AND FOR THE ESTPBLISHMENT OF THE 1988-1989 SEWER SERVICE OiARGE RATES, AND ON PLACING THE SEWER SERV ICE OiARGES ON THE COUNTY TAX ROLL FOR COLLECTION May 23, 1988 TYPE OF ACTION CONDUCT PUBLIC HEARINGS SUBMITTED BY INITIATING DEPT./DIV. Walter N. Funasaki, Finance Officer Administrative/Finance & Accounting ISSUE: The District Codes and State law require holding Public Hearings for the establishment of the 1988-1989 Sewer Service Charge rates, and on placing the Sewer Service Charges on the County tax roll for collection. BACKGROUND: Notice of the June 2, 1988 Public Hearings to consider changes to the current schedule of Sewer Service Charge rates for the 1988-1989 fiscal year, and for collection of the 1988-1989 Sewer Service Charges on the County tax roll, was duly given. It is recommended that two separate hearings be held to consider the matters described. Hearin to receive ublic comment on the 1988-1989 Operations and Maintenance ( &M) BudQet, and for the establishment of the 1988-1989 Sewer Service Charge Rates: . The 1988-1989 O&M Budget was submitted to the Board of Directors for initial review at the May 26, 1988 Board Meeting and is scheduled for approval at the Board Meeting of June 2, 1988. Upon approval of the 1988-1989 O&M Budget, and consideration of appropriate levels of reserves, the Board is required to annually consider changes to the schedule of Sewer Service Charge rates. HearinQ to consider collection of the 1988-1989 Sewer Service Charges on the County tax roll: The law requires that a Public Hearing be held each year before the Sewer Service Charge can be placed on the County tax roll. The Sewer Service Charge has been collected on the County tax roll since inception of the service charge in 1976. Collection on the tax roll provides the most econanical and efficient means for the District to collect the charges for the 100,000 or so accounts. Effective with the 1982-1983 fiscal year, Contra Costa County initiated a fee for collecting the Sewer Service Charge on the tax roll. The County fee, which approximates $62,000 annually, is still more econanical than the alternative of billing by the District. INITIATING DEPT./DIV. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~~~, 1302A-9/85 WNF PM ~ ._....-'_._..._'-_.,_..,...._._._-_..._..-~~-_._-_.._--._.__._'--"..~.+~"_..,--_._-_.__.,.~._-,-~--_._.. SUBJECT CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 1988-1989 OPERATIONS AND MAINTENANCE BUDGET AND FOR THE ESTABLISHMENT OF THE 1988-1989 SEWER SERVICE CHARGE RATES, AND ON PLACING THE SEWER SERV ICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION POSITION PAPER PAGE 2 OF 2 DATE May 23, 1988 RECOMMENDATION: Conduct two separate Publ ic Hearings and upon thei r respective conclusions, adopt resolutions for the following actions, if considered appropriate: 1. Approve the 1988-1989 Operations and Maintenance Budget, and establ ish the 1988-1989 Sewer Service Charge rate schedule. 2. Authorize collection of the 1988-1989 Sewer Service Charge on the County tax roll. --------- 13028-9/85 177 {' /7/ // !t-l---.- '-- Central Contra Costa Sanitary District June 3, 1988 TO: DISTRIBUTION LIST 12 FROM: WAL TER FUNASAKI ~1,,?-JJ SLBJECT: COMPARATIVE ANNUAL sewER SERVICE OiARGES The attached chart of annual sewer service charges of the District and other agencies in the area, as of June 1, 1988, was prepared for use in establishing the 1988-1989 Sewer Service Charge at the June 2, 1988 Board Meeting. I am transmitting the chart for your information. WF/hb Attachment ____..__"__._ _____~______.__._...,._. ~,_._____~._."..__._'._"__...." .. .___."_.__~..__._m. .._~u__...,..._~.._...____.~._,._.__.~__.._'.. ""____.._".._"_,._<...~"._... ,..' "._.,_..._......__.,..~_....__......_._____...._._.__,.~_______..___..~_.____ a>>FARATIYE NKJAL SEWER SERVICE QfAR;ES As of June 1. 1988 Agency Mt. View Sanitary District Delta Diablo Sanitation District Antioch Pittsburg CENTRAL CONTRA COSTA SANITARY DISlRICT Dublin San Ramon Service District Fairfield Suisun Service District West Contra Costa Sanitary District San Francisco <A> Ci ty of Concord July 1, 1988 San Jose/Santa Clara Water Pollution Control Plant East Bay Municipal Utility District <A> Oakland Berkeley Vallejo Sanitation & Flood Control District o & M Only Single Multiple $104 $104 $103 $103 $115 $115 $116 $116 $135 $100 $135 $135 <A> Rates based on average water consumption. SSS/Rate Setting 88-89 (2)/Compar Cht o & M and Capital Single Multiple $ 92 $129 $132 $156 $146 $215 $228 $228 $ 92 $129 $132 $156 $ 84 $178 $191 $228 III C IU 0) 0 &. CJ co.... 0) 0) C>. CO~ ~ O)~ IU~ I .... 0)::1 C .... r-l ~ III L. .- Q) CJ I ~ Q) OUUof.) Q) 10'" &.CC&. III &. O........CJ IU ~C +oJ IU IU 0) CJ.... Q)OEQ) L. Q) e CJ+oJ U I+- ... .... ~"2!~ C I+- 0) '" .... 0) 0) i . '" III O)~III~ 0) C III L. L. 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CHRISTEN, EXECUTIVE VICE PRESIDENT OF THE CONTRA COSTA TAXPAYERS ASSOCIATION BEFORE THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS JUNE 2, 1988 The Contra Costa Taxpayers Association has had an opportunity to analyze the 1988-89 Operations and Maintenance Budget which you are considering this afternoon. The 1988-89 0 & M Budget projects expenses of $21,490,000. The budget also projects a 1988-89 year-end reserve of $4,465,000. We expect that the 1988-89 budget will actually come in under projections through continued good management of the District. This will mean an increase over your projected year-end reserve. Your projected year-end reserve of $4,465,000 is 23 percent of your projected 1988-89 0 & M Expense Budget of $21,490,000. Revenues are projected at $20,198,000 based on a continuation of the Sewer Service Charge at the now existing annual rate of $116. The Contra Costa Taxpayers Association believes that the real question which is before your Board is the amount of the reduction of the Sewer Service Charge for 1988-89. We recommend that the District operate with a very generous reserve of 10 percent of your 0 & M Expense Budget. or $2,149,000 in 1988-89. The remaining projected year-end reserve of $2,316,000 should be returned to your ratepayers through a reduction in your Sewer Service Charge. Your 1988-89 budget projects revenue of $14,850,000 from your Sewer Service Charge. We therefore recommend that you reduce your Sewer Service Charge for 1988-89 by $18 to $98 (rounded off to the nearest dollar) or a reduction of 18 percent of the current Sewer Service Charge which is being levied on the hard pressed ratepayer. ,,.I.t'~ ~ ~ \{\c \n'\\~QI'\ Central Contra Costa sanitary District May 31, 1988 SlEJECT: THE HONORH3LE MEt-58~~OF THE BOARD OF DIRECTORS ROOER J. DOLAN~ _ PAUL t<<>RSEN d~---~J.j /~ WALTER FUNASAKI dRt..(,-i.........-...", I REVISED REVENUE PAGE OF 1988-1989 0 & M BUDGET TO: VIA: FROM: I am transmitting the following document related to the matter of the public hearing for the 1988-1989 Operations and Maintenance Budget and the setti ng of the 1988-1989 Sewer Serv ice Charge rates, which is on the June 2, 1988 Board Meeting Agenda: Revised Revenue Page of 0 & M Budget At the May 26, 1988 Board Meeting, Board Member Boneysteele requested that Other Revenues of $1,513,500 referred to on page 1 of the 1988-1989 0 & M Budget document be traceable to a subtotal on the 0 & M Revenue summary on page 25. The revised page 25 is enclosed. WF Icl Enclosure bee: Distribution Li s t #2 (exe. J. Hazard) ~ ~ ~ ~ ....en~ J:LU ~! Q~Q >-c.:;! !~~ il~ en CD ~~I 8i7 ~!! ~~i II! I 0\ i .... . 0';; +oJ ::s ^ +oJ/>> +JUIII 8,<1" ~ ~ .; ~L. C I.. "'0\0.. --co I.. 0\ co />> '" r-4 co III >10\. COr-4/>> COIl.. O\,....U.. r-4COC: 0\.... r-4 I .... 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Centra~ ~ontra Costa Sanitary LJistrict BOARD OF DIRECTORS POSITION BOARD MEETING OF June 2, 1988 PAPER SUBJECT CONDUCT A HEARING, CONTINUE THE ADOPTION OF A RESOLUTION OF NECESSITY TO JULY 7, 1988, AND AUTHORIZE $274,900 FOR THE PURPOSE OF AMENDING AN EMINENT DOMAIN ACTION TO ACQUIRE PROPERTY RIGHTS FOR THE SAN RAMON VALLEY INTERCEPTOR, PROJECT 4224 SUBMLTTED I;lY Curt1s W. Swanson Principal Engineer PAGE OF 6 NO. III. HEARINGS 3 DATE May 31, 1988 TYPE OF ACTION CONDUCT HEARING INITI&.TIN~ DEPT.lQIV. Eng1neer1ng Department Engineering Division ISSUE: A hearing must be conducted and a resolution of necessity must be adopted prior to amending an eminent domain action to acquire property rights for a public sewer. The Board of Directors must authorize supplemental authorizations to the Capital Improvement Budget. BACKGROUND: The District began construction of approximately 7.5 miles of the San Ramon Valley Interceptor in June 1987. The interceptor is located in easements wi thin the former Southern Pacific Railroad right-of-way. Permanent sewer. and temporary construction easements were acquired from Contra Costa County under an agreement executed in December 1985. The County provided permanent and temporary construction easements for the entire project except for a 2,357-foot long section between Danville Boulevard at Rudgear Road and Woodland Drive (Parcel 32). This parcel was not owned by Southern Pacific at the time the agreement with Contra Costa County was signed. Ownership reverted to the heirs of the original owners (approximately 80) upon abandonment of rail operations by Southern Pacific. The County was unable to reach a purchase agreement with the property owners and advised the District to condemn the sewer easement to meet the project construction schedule. Although the County is interested in acquiring the property, it was unable to initiate condemnation due to the lack of a CEQA approved project for the right-of-way. On May 28, 1987, the Board adopted a resolution of necessity and authorized the filing of a condemnation lawsuit to acquire a permanent 20-foot wide sewer easement and a one-year temporary construction easement across the entire lOa-foot wide property. Since the filing of the condemnation lawsuit, the property owners have approached the District about purchasing the entire property instead of a 20-foot wide easement. After lengthy discussions with the attorneys for the property owners and County staff, District staff believes that purchase of the entire property is cost-effective and in the best interests of all parties, provided that a separate agreement can be reached between the County and the District for the subsequent transfer of the property to the County. The County wants to acquire the property to complete the transportation corridor through Central County. County staff has agreed in concept to purchasing the property from the District. {)/aJ 1302A-9/85 CWS DRW .I~IEF ENG. (~ SUBJECT CONDUCT A HEARING, CONTINUE THE ADOPTION OF A RESOLUTION OF NECESSITY TO JULY 7, 1988, AND AUTHORIZE $274,900 FOR THE PURPOSE OF AMENDING AN EMINENT DOMAIN ACTION TO ACQUIRE PROPERTY RIGHTS FOR THE SAN RAMON VALLEY INTERCEPTOR, PROJECT 4224 POSITION PAPER 2 OF 6 PAGE DATE May 31, 1988 After a series of negotiations, the property owners, the County staff, and the District staff have agreed on a purchase price of $325,000 for fee title to the entire property. This price is reasonable compared to the appraisals performed by the County and the District. As part of the emminent domain action initiated last year, the District deposited $50,100 with the Superior Court. If the Board decides to amend the lawsuit, an additional $274,900 must be deposited with the Court. There are insufficient funds in the San Ramon Valley Interceptor Construction Contingency Account to cover this expense, and no funds were included for land purchases in the 1987-1988 Capital Improvement Budget. A supplemental budget authorization of $274,900 from the Sewer Construction Fund will be needed for the General Improvements Program Contingency Account. To acquire the entire Parcel 32, the condemnation lawsuit must be amended from acqu1r1ng easement rights to acquiring fee title to the property. Prior to amending the condemnation lawsuit, the District must conduct a hearing to receive input from the property owners and other affected interests. Property owners and other interests must be notified at least 15 days in advance of the hearing. Notices of the hearing were mailed approximately May 9, 1988. After the hearing, the Board of Directors may consider adopting a revised Resolution of Necessity authorizing the acquisition of the entire property by eminent domain. Staff requests that, after the hearing is closed, the adoption of a revised Resolution of Necessity authorizing the acquisition of the entire property by eminent domain be continued for consideration at the July 7, 1988 Board Meeting in order that 1) staff obtains a signed agreement from the property owners consenting to a stipulated judgment of condemnation for the sum of $325,000, and 2) that the County Board of Supervisors approve the acquisition of the parcel subject to an easement. Staff is now negotiating a formal agreement for the subsequent sale of the property to Contra Costa County. It is anticipated that the County's consideration for this acquisition will consist of credit for future property rights (easements or fee title) which may be required by the District. Such credits will be indexed to reflect the changing value of real property. The District is currently planning projects which will be able to make use of these credits. RECOMMENDATION: After conc Ius ion of the hearing, continue consideration of the adoption of the attached resolution of necessity authorizing amending the eminent domain action from acquiring easement rights to acquiring fee title to Parcel 32 for the San Ramon Valley Interceptor, Project 4224 until July 7, 1988. Authorize $274,900 from the Sewer Construction Fund for the General Improvements Program Contingency Account. ---------- 13026-9/85 EXHIBIT "A" PROPERTY DESCRIPTION PARCEL 32 PROPERTY DESCRIPTION That real property situated in the County of Contra Costa, State of California, described as follows: The real property described in the deed from Laura M. Harlan and Mary H. Llewellyn to Southern Pacific Railroad Company, a California corporation, recorded June 10, 1891, in Book 60 of Deeds, page 139, described as follows: A strip or tract of land 100 feet wide lying equally on each side of the located line of the San Ramon Branch of the Southern Pacific Company's railroad where the same is located in said County of Contra Costa and commencing at a point on the center line of the said railroad where said center line intersects the easterly boundary line of land of the said party of the first part at or near Survey Station 603+90 of said center line, being the westerly line of county road leading to Walnut Creek and running thence southerly along said center line of said Southern Pacific Railroad following the curvature thereof, embracing a strip of land 50 feet wide on each side of said center line to the southerly boundary line of land of said party of the first part at or near Survey Station 626+97 of said center line, a distance of 2,357 feet, more or less. EXCEPTING THEREFROM: The interest conveyed to the State of California, by instrument recorded April 23, 1953, Book 2110, Official Records, page 170. RESOLUTION NO. A RESOLUTION OF NECESSITY AUTHORIZING THE ACQUISITION OF PROPERTY RIGHTS FOR SEWER LINE PURPOSES WHEREAS, the District is constructing the San Ramon Valley Interceptor Sewer, District Project No. 4224, to serve the existing and future populations of the San Ramon Valley region of the District service area. WHEREAS, pursuant to Health and Safety Code Sections 6512 and 6514, and Part 3 Title 7, of the Code of Civil Procedure, the Central Contra Costa Sanitary District is empowered to acquire real property or sewer easements for public use, to wit, sewer line purposes. WHEREAS, the Central Contra Costa Sanitary District has identified the need to acquire permanent public sewer property rights more particularly described in Exhibit "A" attached hereto for said purposes. Said property is located within an unincorporated area of the County of Contra Costa. WHEREAS, on the 9th day of May, 1988, the Secretary of the District gave notice required by law of the hearing on this Resolution. WHEREAS, written requests to appear and be heard were received from: WHEREAS, due consideration of all oral and documentary evidence has been taken. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District, by a vote of at least two-thirds of its members, does FIND AND RESOLVE as follows: 1. The public interest and necessity require the project for which said public sewer property rights are to be acquired. 2. The proposed project is planned and located in the manner which will be most compatible with the greatest public good and the least private injury; and 3. Said public sewer property rights are necessary for the proposed project. BE IT FURTHER RESOLVED THAT: The Counsel for the Central Contra Costa Sanitary District, James L. Hazard, and Special Counsels, Gary R. Rinehart, Robert N. DeJohn, and Elizabeth P. Philips are hereby authorized and empowered: To acquire in the District's name public sewer property rights by condemnation; To prepare and prosecute in the District's name such proceedings in the proper court as are necessary for such acquisition; and To deposit the probable amount of compensation, based on an appraisal, and to apply to said court for an order permitting the District to take immediate possession and use said sewer property rights for said public uses and purposes. PASSED AND ADOPTED this 7th day of July, 1988, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to form: District Counsel . Centra, ~ontra Costa Sanitary aJistrict BOARD OF DIRECTORS PAGE OF 5 POSITION PAPER NO. IV. BIDS AND AWARDS 1 SUBJECT AUTHORIZE AWARD OF A CONTRACT TO DALTON CONSTRUCTION COMPANY FOR CONSTRUCTION OF DISTRICT PROJECT NO. 4428; AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH JOHN CAROLLO ENGINEERS; AUTHORIZE BOARD PRESIDENT AND SECRETARY TO SIGN A UTILITIES AGREEMENT WITH CALTRANS DATE Ma 31 1988 TYPE OF ACTION AUTHORIZE AWARD AUTHORIZE AGREEMENTS SUBMITTED BY Tad J. Pilecki Associate En ineer Department Division ISSUE: On May 25, 1988, sealed proposals were received and opened for the construction of District Project No. 4428, I680/SR24 Sewer Relocations. The Board must authorize award of the contract or reject bids within 60 days of the opening of the proposals. Board authorization is required for the Board President and Secretary to sign a Utilities Agreement with Caltrans. Consulting agreements in excess of $50,000 require Board approval. BACKGROUND: Plans and specifications for the project were completed by John Carollo Engineers, and the project was advertised on May 10 and 16, 1988. Ten bids ranging from $1,088,600 to $1,798,245 were received on May 25, 1988. A tabulation of the bids is shown in Attachment 1. The Engineering Department conducted a technical and commercial evaluation of the bids and concluded that the lowest responsible bidder is Dalton Construction Company with a bid price of $1,088,600. The Engineer's Estimate for construction is $1,751,000. The budget to complete this project is $1,473,400, as shown in Attachment 2. The total project cost is anticipated to be $1,811,000. To receive reimbursement for costs associated with the planning, design, and construction of the relocation, the District must execute a Utilities Agreement with Cal trans. The award of the construction contract to Dalton Construction Company is contingent upon receipt of a fully-executed Utilities Agreement from Caltrans. District Engineering staff will administer the construction contract. Engineering services, including shop drawing review and field engineering, will be provided by John Carollo Engineers. All costs incurred to date are reimbursable under the Notice-to-Relocate provisions. All costs associated with the project wi 11 be reimbursed by Caltrans. A description of this project is provided in the December 3, 1987 Position Paper. Funding for this project was included in the allocation/expenditure projections of the CIB Mid-Year Status Report. This project is exempt from the California Environmental Quality Act (CEQA) it involves the relocation of existing utility facilities with negligible expansion of capacity (District CEQA Guidelines Section l8.3(c)). A since or no Board REVIEWED AND RECOMMENDED FOR BOARD ACTION L\\~ C~JS (JlELeJ J~ 1302A-9/85 DRW RAB SUBJECT AUTHORIZE AWARD OF A CONTRACT TO DALTON CONSTRUCTION COMPANY FOR CONSTRUCTION OF DISTRICT PROJECT NO. 4428; AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH JOHN CAROLLO ENGINEERS; AUTHORIZE BOARD PRESIDENT AND SECRETARY TO SIGN A UTILITIES AGREEMENT WITH CALTRANS POSITION PAPER PAGE 2 OF DATE 5 May 31, 1988 approval of this project and a Notice of Exemption will be filed with the County Clerk. RECOMMENDATION: Authorize award of contract for construction of District Project No. 4428 to Dalton Construction Company as the lowest responsible bidder contingent upon receipt of a fully-executed Utilities Agreement from Caltrans on or before July 14, 1988, authorize the Board President and Secretary to sign a Utilities Agreement, and authorize the General Manager-Chief Engineer to execute an agreement with John Carollo Engineers. . 1....______. 13028-9/85 ATTACHMENT I Centra :ontra Costa Sani .ry District SUMMARY DF BIDS PROJECT NO. 4428 1680/SR24 Sewer Relnc.ntinns DATE May 25. 1988 ENGR. EST. $ 1,751,000 LOCATION South Main Street, Walnut Creek a: W BIDDER (Name, telephone & address) BID PRle. Dalton Construction ( ) 786-9426 $ 1 27577 Industrial Blvd., Hayward, CA 94545 1.088,600 Mountain Cascade ( ) 837-1101 $ P.O. Box 116, San Ramon, CA 94583 1,152,365 2 ~ Dorfman Construction ( 916) 991-4484 $ 3 6930 26th St., Rio Linda. CA 95673 1.198.398 ~ MJB Pipeline ( ) 837-7600 $ P.O. Box 192, Mt. Eden, CA 94557 1,210,738 4 ~ Western Utility Contractor ( ) 838-7107 $ 1531 St. Alphonsus Way. Alamo. CA 94507 1,242,660 5 - W.H. Ebert Corp. ( 408) 297-1031 $ 6 1620 S. 7th St., San Jose, CA 95112 1,352,894 - MGM Construction ( ) 685-8812 $ 1,383,845 7 P.O. Box 5757, Concord. CA 94524 - Stacy & Witbeck, Inc. ( )285-7570 $ 8 P. O. Box 11642, San Franc i sco, CA 94124 1.498.500 Peter Cole Jensen ( )837-7600 $ 9 P. O. Box 553. Danvil1e. CA 94526 1.672.160 Valley Enqineers Inc. ( 209)237-9173 $ 0 P. O. Box 12227, Fresno, CA 93777 1,798,245 ( ) $ ( ) $ PREPARED BY DATE SHEET NO. OF 2503-9/84 Item (1) (2) (3) ATTACHMENT 2 I680/SR24 SEWER RELOCATIONS (DP 4428) POST BID PRECONSTRUCTION ESTIMATE Description Total Construction Contract $1,088,600 EBMUD Relocation Contingency @ 15%1 146,600 185,800 Subtotal 1,421,000 (4) Construction Management *Administration/Inspection *Surveying *Legal *Secretaria1 *Engineering *Field Office/Utilities 61,500 12,000 2,000 4,500 10 , 000 7,500 Subtotal 97,500 (5) Consultants/Contractors *Geotechnical Services (DCM Thomsen) *Engineering Services (JCE) *Material Testing 7,400 86,600 3,000 Subtotal 97,000 (6) Miscellaneous (7) (8) (9) *Collection System Operations *Public Relations 2,000 2,500 Percent of Construction Contract Costs 100 6.9 6.8 0.3 13.4 127.4 1Contingency will be used for change orders, force account, or engineering assistance as necessary. Subtotal 4,500 Prebid Expenditure 191 ,000 Total Project Cost Estimate $1,811 ,000 Total Project Costs Required to Complete Project 1,473,400 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PRESIDENT AND SECRETARY TO EXECUTE UTILITIES AGREEMENT NO. 106.27.1 DISTRICT PROJECT NO. 4428 BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT, the President and Secretary respectively of this District are authorized and directed to execute Utilities Agreement 106.27. l, Dis.trict Project No. 4428, for and on behalf of the Central Contra Costa Sanitary District. PASSED AND ADOPTED this 2nd day of June, 1988, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: James L. Hazard District Counsel . Central ~ontra Costa Sanitary LJistrict BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF June 2, 1988 NO. V. CONSENT CALENDAR 6 SUBJECT APPROVE A REVISED AGREEMENT FOR THE CONSTRUCTION, MAINTENANCE, AND OPERATION OF A PRIVATE SEWAGE PUMPING STATION WITH RIOiARD STUBBS, ET PL, JOB 3482, LAFAYETTE AREA DATE Ma 26, 1988 TYPE OF ACTION APPROVE AGREEMENT SUBMITTED BY Jay S. McCoy Construction Division Mana er INITIATING DEPT./DIV. Engineering Department/ Construction Division ISSU.E: The title company is requiring a revised agreement as a condition of closing the sale on one of the three lots served by the private pumping station. ~ACKGROUND: The Board of Directors approved an agreement with the owners of three lots in Lafayette on June 4, 1987. The agreement established that the ownership, operation, and maintenance of the pumping system is the sole responsibility of the benefiti ng property owners. The agreement was recorded on June 8, 1987. One of the three lots was sold prior to June 8. Escrow closed on December 31, 1986. The new owners of this lot defaulted on the loan and the lender foreclosed. The lot was put up for sale and a new buyer has been found. The title company which is processing the transaction has determined that the foreclosure by the lender has eliminated the original agreement with the District on this one lot because the sale of the lot was recorded prior to the recording of the agreement. The title company is requiring that a revised agreement be executed prior to the closing of escrow on the current sale to establish clear title. The revised agreement has the same terms and conditions as the original agreement but applies to one lot only. The other two lots are still subject to the original agreement. RECOMMENDATION: Approve a revised Agreement for the construction, maintenance, and operation of a private sewage pumping station with Richard A. Stubbs, et al, Job 3482, authorize the President of the Board of Directors and the Secretary of the District to execute said agreement, and authorize the agreement to be recorded. ~NIIA7~ /llfJ JSM RAB JH . Central ~ontra Costa Sanitary LJistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF June 2, 1988 NO. v. CONSENT CALENDAR 7 SUBJECT DATE Ma 25, 1988 QUITClAIM SEWER EASEMENT, JOB 3999, SUBDIVISION 6548, SAN RAMON AREA TYPE OF ACTION APPROVE QUITClAIM OF EASEMENT SUBMITTED BY Dennis Hall, Associate En ineer INITIATING DEPT./DIV. Engineering Department/ Construction Division ~: NME Hospitals, Inc., owner of Lot 1 of Subdivision 6548, has requested the District to quitclaim the sewer easement which lies within said Lot 1. B.ACKGROUND: The subject easement was dedicated to this District when the subdivision map was filed. The alignment of the sewer was subsequently adjusted. A new easement has been granted for the revised sewer alignment. The subject easement is no longer needed. RECOM~ENDATION: Approve Quitcl aim Deed to NME Hospital s, Inc., Job No. 3999, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim, and authorize the Quitclaim to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~~ pn f/tfJ 1302A-9/85 DH JSM RAB QUITCLAIM EASEMENT Job 3999 San Ramon Area ~ In " ~1 ~l ;~1 ;1 ~i ~1 ji "] .:11 l~1 U r J n ill ftr't- QI//TCLA/ M II: /o/s:s.e. f.1 Ii! 111 b f ..J. ~~'= o In \ '.:. ~f. ~ePLACcMEAJT EASEMEN, ~ ~ ~ VJ CJ \J "-J ~ . Central ~ontra Costa Sanitary LJistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF SUBJECT NO. V. CONSENT CALENDAR 8 DATE OUITClAIM SEWER EASEMENT, JOB 1586, PARCEL NO. 45, PLEASANT HILL AREA TYPE OF ACTION APPROVE QUITClAIM OF EASEMENT SUBMITTED BY Denni sHall Associate En ineer INITIATING DEPT./DIV. Engineering Department/ Cons ruc ~: Davidon Homes, owner of proposed Subdivision 6827, has requested the District to quitclaim a sewer easement which crosses their property. ~ACKGRQUND: The subject easement was granted to this District in 1957 and was in use unti 1 June, 1986. At that time the sewer 1 i ne was abandoned and rerouted into Heritage Hills Drive as part of the improvements of Subdivision 6541 (see attached map). The subject sewer easement is no longer needed. REOQM~ENDATION: Approve Quitclaim Deed to Davidon Homes, Job 1586, authorize the President of the District Board of Directors and the Secretary of the District to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION rJI / ;1 t1~ i . '.\ /ll(i' -' RAB INITIATING DEPT./DIV. 1302A-9/85 DH JSM --- l' ~ d- ..I'~~ s:C>: fl.er'~ ' . "2~ ':2.0 '-<0"" .....'Vf\ "p.- ,':r . \.' -,'.' " , ,.;:;/;> ;;;~\P:?d//-- 0- .''. .? \~ Y A_ tl) -:-:::, ,<>:.' c./ "p;p/ 'YO/~, '-~ _ '0' ry~ '-~, S: -", . \. tr -,..., 334,99 \'i""', 01' ~ ,:. .':? N 7/38'{3'f .0 ~ ~ ~" <.:... : ' ~ '" '-'-. - ~ ' '::::~ '0 .... ,f ~~ I, Co'jl...j \..\..' f'-\ ~~ ~ ~~ ~ ~~ -\ (:0. C' ROAD ::.:-. ~ --- i.~ :.-- ~c> ~r;- \0 . , '\/ I o n:: ~ w -l ~ ~ ~ " ~~ ~~ U ~' ~~ ~'t1 ,~<) , ~ ~&It .~ A'6~~DOt-)W ") ~ .PL9P[' .MOo PI. S'9, 6 f? N /,{' lfif 'll}/ ,(f'vv '(JJIi S' #B.9"SS'/4Hft/ 4!'4.60' I / 5C/BO/tY/5/0/V 4467 (/66 ,/VT 37) . Centra ':ontra Costa Sanitar~ .Jistrict BOARD OF DIRECTORS PAGE 1 OF 3 SUBJECT NO. v. CONSENT CALENDAR 9 DATE POSITION PAPER BOARD MEETING OF ACCEPT lliE CONTRACT WORK FOR PLANT OPERATIONS DEPARTMENT CAPITAL PROJ ECTS, AND AUTHORIZE FILING OF NOTICE OF COMPLETION. Ma 24, 1988 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY David J. Reindl INITIATING DEPT.lDIV. Plant 0 erations De artment ISSUE: All work has been completed on the following Plant Operations Department projects, and District staff recommends acceptance of the contract work. The Board of Di rectors must accept the contract work before a Noti ce of Campl eti on can be fil ed or the proj ects closed out. BACKGROOND: District Project No. 10021, Service Air Compressor No.4 The Board of Di rectors authorized a total of $153,740 for the prepurchase, desi gn, bid, and installation of the second Atlas Copco air compressor unit to replace the maintenance intensive and unreliable Worthington reciprocating units. The total authorization for this project was $153,740, including $78,470 for prepurchase and $44,000 for the installation contract awarded to Dalzell Corporation. Two change orders total ing $2,537 for additional electrical work (conduit repai r) and terrazo fl oori ng were processed to compl ete the proj ect. At th is time, $10,511 remains in the project budget for return to the Treatment Plant Program Budget. District Project No. 10025, No.3 Water HiQh Pressure Pump In November 1987 the Board of Directors authorized the design and installation of a third No.3 water high pressure pumping unit to increase the system capacity and prov i de backup to the exi sti ng two pumps. Si nce that time, the Board of Di rectors authorized a total of $103,780 for the prepurchase of the pump and vari abl e frequency drive, design, and installation of the equipment. Bids for the prepurchased pump, drive, and control s total ed $48,240. The contract for the installation from I.C.R. Electrical Contractors has been completed for the bid amount of $27,780 plus $637 in change orders. All work has been completed, and $257 remai ns in the proj ect budget for return to the Treatment Pl ant Program Budget. The original estimate for this project was $150,000. District Project No. 10027, Chlorine EmerQency Visual Annunciator System This project provides warning for evacuation to personnel in remote areas of the plant not effectively covered by the public address system for chlorine leaks and other emergencies. The Board of Directors authorized the award of contract on EPT.lDIV 1302'9'85 DJR SUBJECT ACCEPT THE CONTRACT WORK FOR PlANT OPERATIONS DEPARTMENT CAPITAL PROJ ECTS, AND AUTHORIZE FILING OF NOTICE OF COMPLETION. POSITION PAPER PAGE 2 OF 3 DATE May 24, 1988 September 11, 1987, to Classic Electric for $35,869. A change order to add a beacon and horn to the Headquarters Office Building increased this amount to $38,761. The total budget authorized for this job was $60,000. All work has been completed, and $240 remains for return to the Treatment Plant Program Budget. District Project No. 10032, CentrifuQe SludQe Feed Pump UpQrade The Board of Di rectors authorized a total of $25,000 to repl ace and upgrade the aging Carter hydrostatic drives used on the three centrifuge sl udge feed pumps. Square 0 variable frequency drives were selected by District staff and were prepurchased for installation. Beard Electric completed the electrical portion of the installation. District Mechanical Maintenance and Instrument Shop personnel installed a portion of this work. A fourth variable frequency drive unit was bought to ensure spare parts availability. All work on this project has been completed, and equipment reliability has proven to be very good. $336 remains for return to the Treatment Plant Program Budget. A summary of the vari ous proj ects is attached for reference. Di stri ct staff will close out these projects after the prescribed 30-day Notice of Completion and will return $11,344 to the Treatment Plant Program Budget. RECOMIENDATION: Accept the contract work for the construction of the various projects and authorize the filing of the Notice of Completion. --------. 13028-9/85 Page 3 of 3 PROJ ECT SUMMARY proj ect Name/ Number Return to Treatment Plant Bud et Total Authorization Service Air Compressor No. 4 $145,000 $153,740 $143,229 $10,511 Di str i ct Proj ect I I I No. 10021 I No. 3 Water Hi gh I 150,000 103,780 103,523 I 257 Pressure Pump I I I District Project I I No. 10025 Chlorine Emergency 41,000 50,000 49,760 I 240 Annunciator System Di stri ct Proj ect I No. 10027 Centrifuge Sludge 25,000 25,000 24,664 336 Feed Pump Upgrade I I Di stri ct Proj ect No. 10032 Totals $361,000 $332,520 $321,176 $11,344 . Centra~ ~ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF June 2, 1988 NO. V. CONSENT CALENDAR 10 SUBJECT ESTABLISH JULY 7, 1988, AT 3:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING ON ANNEXATION 102 AS AMENDED BY THE LOCAL AGENCY FORMATION COMMISSION (LAFCO) DATE May 27, 1988 TYPE OF ACTION SET HEARING SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT.lDIV. Engineering Department/ Construction Division ~: LAFCO has added properties to several of the parcels which are a part of the above-referenced District annexation. A publ ic hearing must be held before this District can order the annexation of these amended parcels. BACKGROUND: The above-referenced annexation was sent to LAFCO as required for the formal annexation process. LAFCO has amended the boundaries of several of the parcels as submitted by the District. The amended parcels are designated as D.A. 102, Parcels B, C, D, E, and F. As required by law, staff will notify all affected property owners 15 days prior to the public hearing. R~OQMMENDAlrON: Set a public hearing date on July 7, 1988, at 3:00 p.m. for the annexation of the above-referenced territories as amended by LAFCO. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 DH JSM RAB INITIATING DEPT.lDIV. ,&ff . Centri.. Contra Costa Sanitar) ')istrict BOARD OF DIRECTORS I PAGE 1 OF 3 POSITION PAPER I BOARD MEETINJuO;e 2, 1988 SUBJECT NO. VI. ENGINEERING 2 DATE AUTHORIZATION FOR P.A. 88-12 (DANVILLE) AND P.A. 88-13 (ALAMO) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT May 27, 1988 TYPE OF ACTION ACCEPT ANNEXATION FOR PROCESSING Dennis Hall, Associate Engineer INITIATING DEPT.lDIV. Engineering Department/ Construction Division SUBMITTED BY : Owner Address Parcel No. & Acreage Remarks Lead Agency Parcel No. Area PA 88-12 Danvi11e William E. Gagen, Jr.,etux The septic system on A.P. CCCSD (78C7) 22 Toyen Terrace No. 200-010-010 is failing. Danvi11e, CA 94526 Owner must extend a public 200-010-010 ( 1. 77 Ac) sewer and connect to it. 200-010-024 ( 1. 54 Ac) The two remaining parcels 200-030-028 (2.23 Ac) are unimproved with no immediate plans to develop. District to prepare "Notice of Exemption". PA 88-13 Alamo Marie Stroever Property owner wants to CCCSD (78Bl ) 200 El Dorado #10 build one single family Danvi 11 e, CA 94526 home. District to prepare "Notice of Exemption". RECOMMENDATION: Authorize P.A. 88-12 and 88-13 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB A /". Q!J/C . , ROGER J. DOLAN INITIATING DEPT./OIV. 1302.. .9'65 tQt DH fk1( /JJ(J '" '" ~ '" ., 1360 AC PROPOSED ANNEXATION AA. B8-/2. ~. \\\ ~ . ,: :. '" -,': ~ ~L2 I ~~ '" '~ ~ "- 7 ~ .... '0' IT' . ~ '>, :Jj ;:"t'"11 t"1 "- '7, ~ -/..0 ~ -z.fI'. ... ~ .. 9 - ~ 11 Pu1 \,' . .7 r-1su~II' .. I~: _ 3973 _~I .~:. ..~ :R: --J I :rLr:J ~\, :,::,,,:::'::::'.:'.:.. )t., - 1'~ ,; ~.~. ,', ,i:;flC. . 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',I,~! /.,1 .." ...~ ~ 01 " ~ ~~ ,~ ~.~ ~.; 4 ~ . I .. ,1 48w I SU ..0 .... '0 .... . ..1 31 ~O 4' aOUND III ~t(t. f , .. .., ~ ~s .E >~~.:..: 4 .'" ~~: :;:.:.::.:::::~.:. :if , . Centra~ ~ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF POSITION PAPER BOARD MEETING OF June 2, 1988 NO. SUBJECT AUTHORIZE THE GENERAL MANAGER-a-tIEF ENGINEER TO EXEUJTE AMENDMENT NO. 6 TO THE AGREEMENT WITH JAMES M. MONTGOMERY CONSULTING ENGINEERS FOR THE SAN RAMON V ALLEY INTERCEPTOR, PROJ ECT 4224A DATE May 27, 1988 TYPE OF ACTION AUTHORIZE AGREEMENT SUBMITTED BY Henry B. Thom, Associate Engineer INITIATING DEPT./DIV. Engineering Department/ Construction Division lSSUE: Authorization by the Board of Directors is required for the General Manager-Chief Engineer to execute Amendments to Professional Engineering Services Agreements in amounts greater than $50,000. SACKGROUND: Complications have arisen during the construction of the San Ramon Valley Interceptor Project which have created the need for an increase in the scope of services with James M. Montgomery Engineers (JMM). The increased involvement has been necessary on the jacking of the sewer pipe under the Danville Home Improvement Center. In addition, complications have arisen concerning site dewatering, submittal approval, and alleged changed site conditions. A delay in jacking and the project difficulties have resulted in additional work for JMM and Woodward-Cl yde Consul tants (JMM's geotechnical subconsul tant). The additional work includes extra review of shop drawings, field visits, evaluation of subcontractor requests, and monitoring of the jacking construction work by geotechnical experts. This extra work amounts to approximately 900 hours over and above JMM's original scope of work for construction-related services. District staff has reviewed the increase in scope requested by JMM and recommends its approval as a necessary project expense. The total increase in cost ceiling for Amendment No. 6 to the Professional Services Agreement is $76,408. These funds are available from the authorized construction contingency budget of Schedule-A of the Project. With 80 percent of the project completed, $150,000 (less than 31 percent) of the contingency has been expended. The favorable contingency usage to date reflects the overall success of the project. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute Amendment No.6 to the Professional Services Agreement with James M. Montgomery Engineers in the amount of $76,408. REVIEWED AND RECOMMENDED FOR BOARD ACTION RSK JSM RAB INITIATING DEPT/DIV. 'la. 1302A-9/85 <~) HBT ~ ':I;t( {I!J/J . Centra. ~ontra Costa Sanitar" .Jistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF June 2, 1988 NO. VII. COLLECTION SYSTEM 1 SUBJECT AUTHORIZE GM-CE TO EXECUTE AN PGREEtoENT WITH DECKER- OVERMILLER INC. FOR $297,000 FOR REPlACING AND UPSIZING 3,900 FEET OF SEWER USING PIPE BURSTING toETHOD DATE May 26, 1988 TYPE OF ACTION AUTHORIZE PGREEtoENT SUBMITTED BY INITIATING DEPT.lDIV. John Larson, Manager Collection System Operations Department ISSUE: Board authorization is required for the GM-CE to execute construction contracts over $10,000. BACKGROUND: There are portions of the District's collection system that have deteriorated to the point where replacement is necessary to prevent failure and subsequent overflows. The 1988/89 Capi tal Budget i ncl udes funds for the repl acement of sewers usi ng unique technol ogi es (Sewer Rehabi 1 itati on Demonstration Projects, page CS-1l3). Three sewer sections, all located in narrow backyard and sideyard easements in Orinda, Lafayette, and Walnut Creek are planned for upsizing using a proprietary pipe bursting technology called the Pipeline Insertion Method (PIM). This technology was successfully demonstrated at Central Contra Costa Sanitary District (CCCSD) in the Fall of 1987. At that time much of the cost of the demonstration was underwritten by the sole 1 icensee in the United States, PIM Corporation. Since the demonstration last fall, they have made many modifications to suit the unique conditions encountered at CCCSD and they are now ready to demonstrate that they can compl ete the work at a cost 1 ess than conventional "open cut" excavation. As a significant side benefit, PIM greatly reduces the magnitude of the construction impacts on the local residents. The three sewer sections were selected on the basis of ongoing maintenance problems, difficulty of access for maintenance and replacement, and suitability for use of PIM technology. The work would be started in mid-June to take advantage of the higher soil moisture content (as compared to September/October) and the availability of the PIM crews and equipment. The total cost for this portion of the Sewer Rehabil itation Demonstration Project would be $392,000, including the cost of the Decker-Overmiller Inc. work and District labor. The estimated cost of completing this work using conv.entional "open cut" construction is $430,000. Decker-Overmiller Inc. of Concord is the only contractor with a license to use PIM in Northern California. An agreement has been negotiated with Decker-Overmiller Inc. for the replacement of 3,900 feet of sewer on a unit price basis. During the project, the structurally deficient six-inch diameter clay sewers would be upsized to eight diameter polyethylene. The contract REVIEWED AND RECOMMENDED FOR BOARD ACTION .~ SUBJECT AUTHORIZE GM-CE TO EXECUTE AN PGREE~NT WITH DECKER- OVERMILLER INC. FOR $297,000 FOR REPLACING AND UPSIZING 3,900 FEET OF SEWER USING PIPE BURSTING METHOD POSITION PAPER PAGE DATE 2 2 OF May 26, 1988 cost ceiling with Decker-Overmiller Inc. is $297,000. PIM Corporation would be a subcontractor to Decker-Overmill er Inc. Competitive bi ds were not solicited for this work because the process is proprietary and there is only one contractor licensed to work in this area. Collection System Operations Department construction crew would support the contractor's field forces by providing access to the construction sites and returning the construction sites to an acceptable condition upon completion. The estimated level of effort for the CSOD work is $75,000. Thi s proj ect is exempt from publ ic bi ddi ng requi rements because it's purpose is to specifically demonstrate a new technology and because the technology is only available from one source. Since the PIM technology was demonstrated last fall, the equipment has been substantially modified. The new equipment is experimental in nature and it has not been used elsewhere. The PIM process is covered by U.S. Patent and PIM Corporation is the sole licensee in the United States. PIM Corporation's sole Northern California contractor is Decker-Overmi 11 er Inc. The replacement of these four line segments has been evaluated by staff and they have been determined to be Categorically Exempt from CEQA under Section 18.3 of the District's Guidelines for the implementation of CEQA. REc:DIENDATION: Authorize the GM-CE to execute an agreement with Decker-Overmiller Inc. for the replacement and upsizing of 3,900 feet of sewer using PIM. --------. 13028-9/85 . Centra~ "";ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF NO. June 2, 1988 IX. SOLID WASTE 1 SUBJECT OONSIDER PILOT REcya..ING PROGRAM IN ZONE 3 TO BE I~EM:N1ED BY PLEASANT HILL BAY SHORE DISPOSAL DATE May 25, 1988 TYPE OF ACTION mNSIDER RECYa.. ING PROGRAM SUBMITTED BY INITIATING DEPT./DIV. Harriette Stahl, Public Infor. Coord. Administrative/Personnel ISSUE: As requested by the Regional Recycling Advisory Committee, Pleasant Hill Bay Shore Disposal has submitted a Recycling Plan for Pacheco, in Zone 3. BACKGROUND: The County's draft revision of the Solid Waste Management Plan requires all cities to implement a recycling program. The purpose of the requi rement is to reduce wastestream vol ume and thereby increase the 1 He of our landfills. As a major franchiser for refuse collection, representing four cities and two unincorporated areas in the Central County, the District is coordinating a reCYcling program throughout its franchise area. In order to sol i ci t input from each of the affected ci ti es and uni ncorporated areas, the District organized a Regional Recycling Advisory Committee (Committee) in January, 1988. The Committee is comprised of two Board members and one representative from each of the ci ti es and uni ncorporated areas, and meets monthly. Ex-officio Committee members include the refuse collectors, a County representative, and District staff. At the direction of the Committee, District staff met with representatives from each City and its respective refuse collector to discuss various recycling options and design a suitable program. The first of these programs is now ready for presentation to residents at the Sun Valley, Concord Cascade, and Rancho Diablo Mobile Home Parks in the community of Pacheco. Pleasant Hill Bay Shore Disposal is recommending the placement of recycl ing drop-off sites in each of these Mobile Home Parks. Drop-Off sites were chosen to all ow a low-cost, conveni ent way for resi dents to di spose of thei r recycl abl e materi al s. The cost of recycl i ng woul d be low for the collector due to the compact residential character of the Mobile Home Parks and the need for comparativ el y few drop-off si tes. Each Mobile Home Park would contain three drop off-sites with two 95 gallon wheel ed-garbage carts at each si tee One of these carts woul d contain al umi num cans, and the other would hold plastic beverage bottles and glass containers. Each mobile home resi dence woul d be given two 5-gallon pl asti c buckets, one for the cans, and the other for plastic bottles and glass, for easy transport of recyclables to the drop-Off site. Newspapers are not to be included at this time because they are currently coll ected at the Mobil e Home Parks by a private fi rm who donates a portion of the proceeds to non-profit organizations. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1302A-9/85 PM INITIATIN~/DIV. ~ F ~ SUBJECT CONSIDER PILOT RECYCLING PROGRAM IN ZONE 3 TO BE IMPLEMENTED BY PlEASANT HIll BAY SHORE SHORE DISPOSAL POSITION PAPER PAGE 2 OF 3 DATE May 25, 1988 Attachment I presents an analysis of the costs associated with implementing a drop-off recycling program at the Zone 3, Mobile Home Parks. These costs reflect equipment and operating expenses, less revenues received for the sale of the recyclable materials. The Attachment also shows the per unit cost if the expenses were distributed over 1) the Parks; 2) the Parks and all residential units in Zone 3; and 3) the Parks, residential and commercial units in Zone 3. Staff recommends a program with as low a cost as possible, and for that reason encourages distributing the cost over the entire Zone 3 customer rate base, which would add $.20 to each residential and commercial unit. This additional charge for recycling is proposed to be added to whatever rate is established for the general collection rates in Zone 3. Pleasant Hill Bay Shore Disposal has suggested that a review of the actual expenses and revenues for the pilot program be performed after a reasonable interval of time, and the per unit cost adjusted to a higher or lower amount, as indicated. If the Board approves the concept of the proposed pilot recycling program for the Mobile Home Parks, staff woul d like authorizati on to meet with Park representatives to solicit resident input and encourage their participation in the recycl i ng program. It is the i ntenti on of Pl easant Hill Bay Shore Di sposa 1 and District staff that the Pacheco Recycling Plan address the needs of Park residents as well as the requirements of the County Solid Waste Management Plan. Staff will let the Board know the outcome of these meetings at the July 7, 1988, garbage rate setting hearings. RECOMMENDATION: Consi der in concept the Pl easant Hill Bay Shore Di sposal pilot recycling program in Zone 3 Mobile Home Parks and the additional cost of $.20 per month to be included in the collector's general rate schedule, and authorize staff to meet with Park residents to solicit their input. Furthermore, it is recommended that a review of the actual expenses and revenues of the recycl ing program be performed after a period of six months, and that any adj ustment indicated to the per unit cost be submitted for consideration by the Board. r....________. 13028-9/85 CEN1RAL CONTRA COSTA SANITARY DISTRICT PILOT RECYQ.IIG IN PAOiECO MOOILE H<IoE PARKS NET LOSS FROM OPERATIONS PER MON1H Expenses: Equipment Depreciation: Carts Buckets Operating Expenses: Truck Expense Processing Expense Overhead Total Expenses ( _ Revenues: Sale of Material: Type Glass Al urn. Cans P.E.T. Bottles Price/Ton $ 53 $1 ,500 $ 400 Net Loss Per Unit Cost Per Month: Mobile Homes - 705 Units Mobile Homes and Residential Units - 1,382 Units Mobile Homes, Residential and Commercial Units - 1,533 Units SSS/F1nance2/Recycl1ngl Monthly Revenues & Expenses Per Staff Per Collector S 26 53 79 303 260 169 732 811 148 300 40 < 488> $323 S .45 $ .25 S .20 S 69 69 138 303 260 169 732 870 106 150 40 <296> S 574 S .80 S .40 j .35 . Centra.. ":ontra Costa Sanitar\t Jistrict BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF June 2, 1988 NO. IX. SOLID WASTE 2 SUBJECT ESTJlBLISH THE DATE AND TIME OF THE PUBLIC HEARING TO CONSIDER THE APPLICATIONS FOR REFUSE COLLECTION RATE INCREASES BY ORINDA-MORAGA DISPOSAL SERVICE, INC., PLEASANT HILL BAY SHORE DISPOSAL, AND V ALLEY WASTE MANAGEMENT DATE May 31, 1988 TYPE OF ACTION SET PUBLIC HEARING SUBMITTED B.Y McM'll .J oyce t.. 1 an Secretary of the District INITIATING DEPT./DIV. Admi ni strative ISSUE: The Board of Directors is requested to establish the time and date of the public hearing to receive public comment on refuse collection rate increase applications submitted by the District's three franchised refuse collectors. BACKGROUND: At the time the Board of Di rectors reschedul ed thei r regul ar Board meetings to begin at 3:00 p.m., there was some discussion that it may be appropriate to schedule certain items, such as certain solid waste actions, for consideration in an evening session beginning at 7:00 p.m. This issue was raised again in discussion at the Board meeting of May 26, 1988. The rate increase applications have now been received from Orinda-Moraga Disposal Service, Inc., Pleasant Hill Bay Shore Disposal, and Valley Waste Management. A public hearing to receive comments from the publ ic, the affected ci ti es and town, and the refuse coll ectors shoul d be set for July 7, 1988 at a time designated by the Board of Directors. RECOMMENDATION: Establish the date and time of the public hearing to consider the applications for refuse collection rate increases by Orinda-Moraga Disposal Service, Inc., Pleasant Hill Bay Shore Disposal, and Valley Waste Management. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. UJL JEM 1302A-9/85