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Home My WebLink AboutAGENDA BACKUP 11-20-86 . Cent: Contra Costa San ita ')istrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF November 20 1986 NO. V. CONSENT CALENDAR 1 ACCEPT THE CONTRACT WORK FOR INSTALLATION OF THE WATERSHED 44 WEST TRUNK PARALLEL (D.P. 4093) AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION DATE November 7, 1986 TYPE OF ACTION SUBJECT ACCEPT CONTRACT WORK SUBMITTED BY Ron Klimczak, Senior Engineer INITtA T1NG DEPT./DIV. Engineering Department Construction Division ISSUE: Work has been completed on the installation of the new trunk sewer facility in the area of North Concord and the work is now ready for acceptance. BACKGROUND: A Facil ities Pl an for the sanitary sewer facil ities in the North Concord/Clyde area (Watershed 44) identified the need to install a trunk sewer parallel to the existing 12-inch sewer in Bates Avenue near Arnold Industrial Way. District Project No. 4093 consisted of the installation of approximately 3,900 lineal feet of 18-inch gravity sewer pipeline together with 10 trunk manholes as shown on Attachment 1. MGM Construction Co. of Concord was issued a Notice to Proceed on September 3, 1986. The contract completion date was November 7, 1986. All contract work was substantially completed on or before the specified contract completion date. It is appropriate to accept the contract work at this time. A detailed accounting of the project cost will be provided to the Board at the time of project closeout. RECOMMENDATION: Accept the contract work for construction of the Watershed 44-West Trunk parallel project (District Project 4093) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIA TING DEPT./DIV. '~ ~;1f 13n.49'35 RK JM RB . .~__~_~_,_,,~,~_~,"'M_'M"'~~_"~___' ...,....'_,'"....m~"__.__..,.~___,_..~"..__.~~.,..,_,_.____.,__,~".___,____..,..__._.__'_~______._._____ SYSTEM MAP SCALE: 1"= 600' Page 2 of 2 District Project No. 4093 West Trunk Parallel' Watershed 44 ., Centl.. Contra Costa Sanital" District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPefi BOARD MEETING OF November 20, 1986 NO. V. CONSENT CALENDAR 2 SUBJECT ACCEPT THE CONTRACT WORK FOR THE STORM DAMAGE REPAIR PROJECT AT RAINTREE PLACE, LAFAYETTE (DP 4060) AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION DATE November 6, 1986 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Thomas Trice, Engineering Assistant INITIATING DEPT./DIV. Engineering Department Construction Divison ISSUE: Construction has been completed on the Storm Damage Repair Project at Raintree Place, Lafayette CDP 4060) and the work is now ready for acceptance. BACKGROUND: Heavy rains during the winter storms of 1982-1983 damaged the District's 8-inch sewer crossing at Reliez Creek behind the residence at No. 926 Raintree Place in Lafayette. Approximately 90 properties are served by this sewer. This project included the construction of 100 lineal feet of 8-inch pipe to cross Rel iez Creek, using a box girder for support, as well as the installation of another 100 1 ineal feet of buried 8-inch pipe with appurtenant structures. The existing creek crossing was removed. Attachment 1 is a location map of the project. Pacific Mechanical Corporation of Concord was issued a Notice to Proceed on September 16, 1986. The contract completion date was November 1, 1986. All contract work was substantially complete on that date. It is appropriate to accept the contract work at this time. A detailed accounting of the project cost will be provided to the Board at the time of project closeout. RECOMMENDATION: Accept the contract work for the construction of the Storm Damage Repair Project at Raintree Place, Lafayette COP 4060) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1)1 Pff!J RAB INITIATING DEPT./DIV. 13:r.?,a.9'85 -r;rn- TAT ~ RSK JSM ~ AtTACHMENT 1 DP 4060 - RAINTREE PLACE, LAFAVt:IIE PROJECT PLOT PLAN S u 8 50/h zo 19 JACKSO}J I I~ Ill'\ s:.. ~ ~ ~ ~ - C"'" c- ~ ~ ~ M'l - STR- 3 t/6./5 ~ 14~ ~ /5 . Centr( Contra Costa Sanital District BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF November 20. 1986 NO. v. CONSENT CALENDAR 3 SUBJECT ACCEPT THE CONTRACT WORK FOR THE STORM DAMAGE REPAIR PROJECTS AT HILLCREST DRIVE. ORINDA AND MORAGA SLIDE I-A, MORAGA CDP 3886 AND DP 4223) AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION DATE November 10, 1986 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Thomas Trice, Engineering Assistant INITIA TING DEPT.lDIV. Engineering Department Construction Division ISSUE: Construction has been compl eted on the Storm Damage Repair Projects at Hillcrest Drive, Orinda and Moraga Slide I-A, Moraga and the work is now ready for acceptance. BACKGROUND; The project consisted of slide damage repairs at two locations within the District (see Attachments 1 and 2). The Hillcrest Drive, Orinda, sl ide repair work consisted of excavating approximately 1,000 cubic yards of loose material from the slope and replacing it as engineered fill. A subdrain system was installed to take ground water to the street and approximately 90 lineal feet of an existing 6-inch clay pipe sewer line in the slide area was replaced with 6-inch ductile iron pipe. Two existing side sewers were reconnected and the enti re work area was hydroseeded. The two property owners affected by the sl ide repair are satisfied with the completed project~ have contributed the total amount of funds outlined in the Agreement with the District, and have signed the appropriate release. The Moraga I-A slide repair work consisted of excavating and grading approximately 300 cubic yards of material on the existing slope and installing 66 gabion mattresses (6'x9'x9") filled with rock on the graded slope to protect it from erosion. Various other drainage improvements were made to direct the surface run-off water away from the slope. Fanfa, Inc. of San Lorenzo was issued a Notice to Proceed on September 10, 1986. The contract completion date was November 11, 1986. The contractor completed the work on both projects on October 29, 1986, two weeks ahead of the contract completion date. It is appropriate to accept the contract work at this time. A detailed accounting of the project costs will be provided to the Board at the time of project closeout. RECOMMENDATION: Accept the contract work for construct i on of the Storm Damage Repair Projects; Hillcrest Drive, Orinda (DP 3886) and Moraga Slide I-A, Moraga (DP 4223) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION INlTlA TlNG DEPT.lDIV. r!1fJ ~ '~ 13:m' .9!85 TAT RSK JSM RAB ATTACHMENT 1 STORM DAMAGE REPAIR HILLCREST DR., ORINDA JOB NO. X3886 ATTACHMENT 2. t- + Q T JOBSITE ACCESS + " f- i f~ _ ..... 1- -- PROJ~CT LOCATION_ 1 -I STORM DAMAGE 1 A MORAGA TRUNK SEWER ST. MARY'S RP RD., LAFA YETTE JOB NO. X4223 L . Centre - Contra Costa Sanitar District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF November 20, 1986 NO. v. CONSENT CALENDAR 4 SUBJECT ACCEPT THE CONTRACT WORK FOR INSTALLATION OF THE ESCOBAR STREET SEWER REPLACEMENT (DP 4236) AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION DATE November 17, 1986 TYPE OF ACTION ACCEPT CONTRACT WORK SUBMITTED BY Ron Klimczak, Senior Engineer INITIATING DEPT.lDIV. Engineering Department Construction Division ISSUE: Construction has been completed on the installation of the Escobar Street Sewer Replacement in Martinez and the work is now ready for acceptance. BACKGROUND: District sewer facil ities in Escobar Street were deficient and in need of replacement. The city of Martinez was in the process of reconstructing Escobar Street including the replacement of the Alhambra Creek Bridge. An opportunity was presented to remedy the sewer deficiencies concurrently with the city's work on Escobar Street. District staff developed a solution which involved redirecting sewage flows to a nearby gravity system. This project provided for the install ation of approximately 210 1 ineal feet of 8-inch and 14-inch diameter sewer main, 240 1 ineal feet of 4-inch and 6-inch diameter sewer laterals, and other appurtenant structures. Attachment No.1 shows a plot plan of the project area. Billings Plumbing, Inc. of Martinez was issued a Notice to Proceed on September 29, 1986. The contract completion date was October 31, 1986. All contract work was substantially completed on October 20, 1986. It is appropriate to accept the contract work at this time. A detailed accounting of the project cost will be provided to the Board at the time of project closeout. RECOMMENDATION: Accept the contract work for installation of the Escobar Street Sewer Replacement in Martinez (District Project 4236) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION 13:>:>".9!85 RSK JSM RAB INITIA T1NG DEPT.lDIV. ~ 'J/ ATTACHMENT' 1 ESCDBAR STREET SEWER REPLACEMENT DISTRICT PROJECT 4236 CITY OF MARTINEZ G RAILROAD SYSTEM M~e... N.T.S. LEGEND --- EXISTING SEWER - NEW SEWER -.-.- ABANDONED SEWER o NEW MANHOLE C EXISTING MANHOLE . Centre Contra Costa Sanitar District BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF e NO. v. CONSENT CALENDAR 5 DATE SUBJECT ADVISE THE BOARD OF THE CLOSE OUT OF THE REPLACEMENT OF EXISTING DEFICIENT SEWER FACILITIES PROJECT IN MARTINEZ AND ORINDA CDP 4054) AND AUTHORIZE AN ADDITIONAL $5,930 FROM THE SEWER CONSTRUCTION FUND November 12 1986 TYPE OF ACTION AUTHORIZE FUNDS SUBMITTED BY Ron Klimczak, Senior Engineer INITIATING DEPT.lDIV. Engineering Department Construction Division ISSUE: All work has been completed on the Replacement of Existing Deficient Sewer Facilities Project in Martinez and Orinda, and this project can now be closed. Additional funds are required to cover the total actual project costs. BACKGROUND: This project included the replacement or paralleling of existing deficient sewer facilities at four sites within the District, described in more detail on Attachment 1. These sites were identified as having sewers with existing deficiencies which were contributing to high maintenance costs or were causing overflows of sewage on private properties. The Contractor, Gallagher and Burk, commenced work on June 4, 1986. The contract completion dates were July 25, 1986 for the Glorietta Boulevard site and September 5, 1986 for the remaining three sites. All contract work was substantially completed on or before the specified contract completion dates. The project was accepted by the Board on September 18, 1986. The engineer's estimate for the construction project was $229,400. Gallagher and Burk's ori gi nal construction contract was for $197,942. There were two change orders issued on the project totaling $34,097 and the contract amount was increased by an additional $5,654 because of increases in quantities of bid items paid at contract unit prices. The factors responsible for the additional construction costs are presented in Attachment 2. The total contract amount paid to Gallagher and Burk was $237,693. The total budget for the project was $253,086. The total completed project cost is $259,016, which is $5,930 more than budget. An additional $5,930 is needed from the Sewer Construction Fund so that staff may closeout the project. RECOMMENDATION: Authorize an additional $5,930 from the Sewer Construction Fund to cover the total project costs for the Replacement of Existing Deficient Sewer Facilities Project in Martinez and Orinda <DP 4054) so that the project account can now be closed. REVIEWED AND RECOMMENDED FOR BOARD ACTION 13:12/19.'65 RSK JSM RAB ~ I)j tlfB INlTlA TING DEPT tDIV. ATTAQi~NT I REA..ACEf.ENT OF EXISTING DEFICIENT SEWER FACIL !TIES ffiOJ ECT SOOPE OF WOOl< COP 4054) SITE A: ULFlNIAN WAY, f.V\RTINEZ - All existing, damaged 6-inch sewer main located under an apartment bulld1ng in Martinez was relocated using 250 feet of 8-inch sewer pipe. Also included was the reconnection of three existing bulldings to the row system. The restoration of the area 1ncl uded repl acement of 1,400 square feet of concrete drivet.'ay together with a minor anount of creek slope protection. SITE B: MORflGA WAY, <lUNDA - An existing deficient section of 12-1nch trunk sewer on Moraga Way in Orinda was paralleled with 72fJ feet of row 18-inch trunk sewer. SITE C: GLOOIETTA BooLEY M.D, ORINDA lO-1nch sewer mai n was repl aced with addi ti on, four new manhol es were reconnected. - Several secti ons of defici ent exi st i ng 800 feet of new la-inch sewer pipe. In constructed and several 1 ateral 5 were SITE D: L<l'IER OOINDA ruM=' STATION - A portion of an existing IS-inch trunk sewer upstream of the Lower Orinda pump station was replaced with l~ feet of 18-inch ductile iron pipe. Also, an existing trunk manhole at the edge of a creek bank was supported and protected with approximately 1300 sacks of concrete ri p- rap. ATTAOiMENT 2 FACTORS CONTRIBUTING TO THE ADDITIONAL $5,930 IN PROJECT COSTS <DP 4054) 1. The original project design for the new parallel trunk sewer in Moraga Way, Orinda (Site B) was for a IS-inch diameter sewer. Based on data subsequently generated from the District-wide COM trunk sewer capacity study, higher potential ultimate flows were identified which would contribute to this new trunk sewer. Consequently, a decision was made to upsize the new trunk sewer to an 18-inch di ameter system at an additional cost of $7,009. 2. The original project design for the Glorietta Boulevard sewer install ation work in Orinda (Site C) provided for the repl acement of approximately 760 feet of deteriorated existing lO-inch sewer. Three additional locations were identified subsequent to the awarding of the construction contract where the existing lO-inch system had excessive sags which were contributing to maintenance problems and reduced capacity. Since the county would be repaving Glorietta Boulevard upon completion of the sewer work, the decision was made to correct the additional deficiencies at this time. The total cost of this extra work was $27,088. 3. Numerous problems were encountered with unmarked utilities in Glorietta Boulevard (Site C>' At one point, converging util ity 1 ines within the proposed sewer trench al ignment prevented continuing with the original design. The alignment was revised and the contractor was paid additional money for delay and rework based on contract unit prices. 4. Various increases in actual installed quantities of material were necessary to accomplish the original design intent at both Ulfinian Way (Site A) and the Lower Orinda Pump Station (Site D). For example, at the Ulfinian Way site, a slightly larger than anticipated replacement driveway slab was installed to satisfy the property owner. At Site D, the actual installation of the sacked concrete slope protection required 1,300 sacks versus the 1,200 anticipated. These changes in quantities were paid for at the established contract unit prices. . Centre Contra Costa Sanitar District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF November 20, 1986 NO. V. CONSENT CALENDAR 6 DATE November 13, 1986 SUBJECT EXECUTE "CONSENT TO COMMON USE" AGREEMENT WITH PG&E - JOB NO. 4250 - LAFAYETTE AREA TYPE OF ACTION APPROVE CONSENT TO COMMON USE SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT.lDIV. Engineering Department/ Construction Division ISSUE: A publ ic sewer has been installed within an existing PG&E easement. A "Consent to Common Use" is required to permit the District to cross PG&E's easement. BACKGROUND: The subject Agreement will permit the publ ic sewer to cross PG&E's easement while protecting PG&E's prior rights. The Agreement protects both parties' interests in the "consent area" from actions of the other party. The public sewer was recently installed by the District's contractor in conjunction with the repair of the landslide in the Sky Hy Subdivision in Lafayette. RECOMMENDATION: Approve the Consent to Common Use with PG&E, Job No. 4250, authorize the President of the District Board of Directors and the Secretary of the District to execute said document (in duplicate). REVIEWED AND RECOMMENDED FOR BOARD ACTION 13:>~1' .9.'65 -&t' DH hI{J GEN MGR/CHIEF ENG. I INITIA TlNG DEPT.lDIV. JM RAB Sire G N I ~ I, .....- o' 1'.32..0 € 11..5~ .- ,,t!' SLJt3-rp.i?CfiL ~ /. L:,">;:~~>, /./ ,cOn"?> ./ Ow!>.. "-\..1.-0'- ./ '5~'l1\ ./" :!J':J Ii " / 4> ;<. t,1I", ./ ~tfl. '" br ./ ,pGll-O fl.:?! ./ \00 1'3.0 0 ~ d ~/ ~/OOI RG., e lEA $c/VI EN! 1.1' ~ --<-- -~ -y~",\ ..-s.::: 1.1' 0 o~ c:- ""0 ~~ <:'~ ~, ---- N I, .....- N 0 Ul :J> ./ / ./ . ./ / OF CONSENT \0 CONSENT TO COMMON USE JOB 4250 PARCEL 2 LAFAYETTE AREA .. IJ8804/'48" It 4/0' <8 CentrA. . Contra Costa Sanitar) Oistrict BOARD OF DIRECTORS PAGE 1 OF 1 November 20, 1986 NO. v. CONSENT CALENDAR 15 POSITION PAPER BOARD MEETING OF AUTHORIZE $3,388 FROM THE SEWER CONSTRUCTION FUND TO COMPLETE THE OUTFITTING OF TRUCK NO. 74 DATE November 17 1986 TYPE OF ACTION SUBJECT AUTHORIZE FUNDS SUBMITTED BY INITIATING DEPT./DIV. John Larson Collection System Operations Department ISSUE: Sewer Construction Funds are needed to complete outfitting of Truck No. 74. BACKGROUND: Sewer construction funds for the purchase and outfitting of Truck No. 74 were previously authorized as part of the 1985/86 equipment budget. Truck No. 74 was delivered late due to personnel problems at Pittsburg Ford. By the time of delivery in August 1986, the 1985/86 fiscal year equipment budget funds had been returned to the Sewer Construction Fund. At this time, $3,388 is needed to purchase and install a flat bed, tool boxes, and lift gate. This authorization will not exceed the original line item authorization for Truck No. 74. RECOMMENDATION: Authorize $3,388 from the Sewer Construction Fund to complete the outfitting of Truck No. 74. REVIEWED AND RECOMMENDED FOR BOARD ACTION DEPT./DIV. GEN. MGR./CHIEF ENG. . Centr~~ Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF November 20, 1986 NO. VI. ADMINISTRATIVE 1 SUBJECT DATE November 12, 1986 ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES) OF THE CCCSD CONFLICT OF INTEREST CODE TYPE OF ACTION ADOPT RESOLUTION AMENDING CONFLICT OF INTEREST CODE SUBMITTED BY Joyce E. McMillan, Secretary of the District INITIATING DEPT./DIV. Administrative Department ISSUE: A need exists to update the disclosure categories contained in Exhibit A of the District's Conflict of Interest Code. BACKGROUND: The Central Contra Costa Sanitary District Conflict of Interest Code was first adopted in 1976. Since that time the designated positions contained in Exhibit A of the District Conflict of Interest Code have been amended to reflect changed circumstances, including the creation of new positions and relevant changes in the duties assigned to existing positions. However, no changes have been made to the disclosure categories which corresponded to the original disclosure statement forms. In the opinion of Couns~l for the District, there are no changes in the law which require revision of the District Conflict of Interest Code at this time. The positions designated for disclosure in the Code are all those currently requested by law. However, the disclosure categories currently utilized do not conform to the categories used by the state in its standard disclosure Form 730. A proposed resolution remedying this nonconformity is attached for the Board's consideration. If the Board approves the proposed amendment to Exhibit A of the District Conflict of Interest Code, it must then be submitted to the Board of Supervisors, the code reviewing body. The Board of Supervisors must then, within 90 days after receiving the proposed code amendment, either approve it, revise it, or return it to the District for modification. The code takes effect upon its approval by the Board of Supervisors. RECOMMENDATION: Review and approve amendment to Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code (Resolution No. 86-158) and authorize the Secretary of the District to submit a copy of such code amendment to the Board of Supervisors of Contra Costa County for approval. JEM REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ~ RESOLUTION NO. 86- A RESOLUTION AMENDING EXHIBIT A. DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES. OF THE CCCSD CONFLICT OF INTEREST CODE WHEREAS, Section 2.20.020 of the Code of the Central Contra Costa Sanitary District provides the Board of Directors shall from time to time establish by resolution designated positions of officers and employees deemed to make, or participate in the making of, decisions which may foreseeably have a material effect on a financial interest. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT Exhibit A, Designated positions and Disclosure Categories, of the Code entitled "Conflict of Interest Code, Central Contra Costa Sanitary District," a copy of which is attached hereto and by reference incorporated herein, be, and is hereby, approved and adopted for the District, subj ect to the approval thereof by the Board of Supervisors of the County of Contra Costa; and THAT the Secretary of the District be, and is hereby, authorized and instructed to submit a copy of such Code amendment to the Board of Supervisors to approve said Code amendment in accordance with Government Code Section 87303. PASSED AND ADOPTED by the Central Contra Costa Sani tary District Board of Directors this by the following vote: AYES: NOES: ABSENT: Members: Members: Members: President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: EXHIBIT "A" Designated Positions 1. Di rector 2. General Manager-Chief Engineer 3. Secretary of the District 4. Counsel for the District 5. Manager 6. Finance Officer 7. Accounting Supervisor 8. Consultant 9. Principal Engineer 10. Senior Engineer 11. Associate Engineer 12. Source Control Specialist 13. Wastewater Control Technician 14. Survey Party Chief 15. Senior Engineering Assistant 16. Engineering Assistant 17. Engineering Support Supervisor 18. Senior Construction Inspector 19. CSO Inspection Supervisor 20. Survey Supervisor 21. Construction Inspector 22. Buyer 23. Materials Coordinator III 24. Plant Operations Superintendent 25. Collection System Superintendent 26. Plant Maintenance Superintendent 27. Laboratory Superintendent 28. Maintenance Supervisor 29. Electrical Shop Supervisor 30. Instrument Shop Supervisor 31. Maintenance Safety Specialist 32. Mechanical Maintenance Supervisor 33. Machine Shop Supervisor 34. Buildings and Grounds Supervisor 35. Vehicle Maintenance Supervisor 36. Pumping Stations Superintendent 37. Pumping Stations Supervisor 38. Control Systems Engineer 39. Senior Chemist 40. Real Property Specialist 41. Permit and Services Technician Disclosure Categories A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H A,B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H B,C,D,E,F,G,H D,E,F,G,H D,E,F,G,H B,C,D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H D,E,F,G,H O,E,F,G,H O,E,F,G,H D,E,F,G,H O,E,F,G,H O,E,F,G,H O,E,F,G,H O,E,F,G,H O,E,F,G,H O,E,F,G,H O,E,F,G,H 0, E, F, G, H O,E,F,G,H D,E,F,G,H O,E,F,G,H A,B,C,O,E,F,G,H O,E,F,G,H A,B,C,O,E,F,G,H A,B,C,O,E,F,G,H Category Index A Investments B Interests in Real Property C Investments in Real Property and Investments Held by Business Entities or Trusts o Income (Other than Gifts or Loans) E Income (Loan) F Income (Gifts) G Business Positions H Income and Loans to Business Entities I . Centr; - Contra Costa Sanitar-"'District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF November 20,1986 NO. VI!. ENGINEERING 1 SUBJECT EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH EDWARD L. STRONG, ET UX, JOB 3934, PARCEL 1, ALAMO AREA DATE November 10, 1986 TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUB"dl.TTED f3Y uenn1S Hall, Associate Engineer INITtA TtNG, DEPiT.lDIV. i D t ~ng neer ng epartmen Construction Division ISSUE: The property owner wants to construct a 40' x 60' Sport Court over a District sewer easement. BACKGROUND: The property owner has cooperated with District staff by supplying a site plan and construction drawings of the Sport Court. The site will require only minor leveling, and will leave the 8-inch ABS sewer main with approximately 15 feet of cover. There are manholes at both ends of the Sport Court site which will provide good maintenance access. The subject agreement is' specially written to protect the District from any liability which could arise from or be caused by the construction and existence of the improvements within or over the District's easement. Staff has determined that the improvements will not interfere with the present use of the existing sanitary sewer; however, if the need shoul d ari se, the agreement requi res the property owner to remove the Sport Court at the owner's expense within 30 days of notice. RECOMMENDATION: Approve the Agreement Relating to Real Property with Edward L. Strong, et ux, Job 3934, authorize the President of the Board and the Secretary of the District to execute said Agreement and authorize the Agreement to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION JSM RAB "JG JL ROGER J. DOLAN 1302" .9.'65 toV DH f)1tfJ INITIATING DEPT/DIV. o no ..., . " $'~' NUT-CREEKs- --- ~..." ~1l.f!oj5 ~ [;~3~?~ ~ ~ ~!if"'" ~. 136 ~ c.J",>- 0- -t.- v"1" <'<""0 ~+ ~ -"- <"" 137 MANHoL.E T ~. ~ "%~ (c +~ 6O.:J 8'~.8>, .sfWE'~ Mill 138 SUBD. 4915 237 M 17 160 f3<o E:.:.E.V . .,"tl._' .SPORT COURT of.::nl&. "l~""""," ~ ",,'61'>'Wl'_ __ ------- ~N""T1I~ 6/'>ODE'" 0~60' Ll6HT ,..,.r pJ~ UoLF' 11"'1. ,,', ~'....e-;. '!!>.D'~~5 .. . " '1... - lr i,"Z11 ~I:~ ..~~ ~~; SEWER SECTION REAL PROPERTY AGREEMENT Job 3934 Parcel 1 ALAMO AREA . Centr..._ Contra Costa Sanita. I District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF November 20, 1986 NO. VIr. ENGINEERING 2 SUBJECT APPROVE AGREEMENT RELATING TO REAL PROPERTY WITH GEORGE P. VILLA, ET AL, JOB 908, ORINDA AREA DATE October 29, 1986 TYPE OF ACTION APPROVE REAL PROPERTY AGREEMENT SUjlMITTIiD BY Uennls Hall, Associate Engineer INITIATING DEPT.lDIV. Engineering Department Construction Division ISSUE: The property owner has requested permission to construct a wooden retaining wall over and across a District sewer easement. BACKGROUND: The retaining wall is planned as part of the landscaping for a swimming pool which will be built outside of the sewer easement. Maximum height of the fill to be placed behind the retaining wall is three feet. Staff has determined that the wall and fill will not interfere with the present use of our sewers. However, if the need shoul d arise, the subject agreement requires that the owner remove the improvements within 30 days of notice to do so. The property owner has cooperated with District staff by providing construction drawings of the proposed improvements and has paid the District's fee for processing the subject agreement. RECOMMENDATION: Approve the Agreement Relating to Real Property with George P. Villa, et al, Job 908, authorize the President of the Board of Directors and the Secretary of the District to execute said agreement and authorize the agreement to be recorded. REVIEWED AND RECOMMENDED FOR BOARD ACTION w~ Pf( J~ 1302"9 85 DH JSM RAB JL INITIATING DEPTfDIV "POOl..- (..Q, \.'l , ~] "^ G"', ~ \ -~_ -x-_ .~., \ \ ":S~ ' "-J' \ .~ -~~ '- j / o~ .7' /-Y~()\("~<!;'Do:~ J~~vJb ~/ /~/ ,~ ~~\~~?~~~'- --~ . / ~ ~~~~~~ if: \0 ~ ~.S. t ( I Re'TAl N \NG W A 1.- \.... -i ~Iw ~~ ~q o'iJ fol-t:. ((., ~~~ '9' ~y..,\U'D ~o. REAL PROPERTY AGREEMENT Job No. 908 ORINDA AREA . Centra... Contra Costa Sanitar ~ District BOARD OF DIRECTORS PAGE 1 OF 6 POSITION PAPER BOARD MEETING OF November 20, 1986 NO. VIr. ENGINEERING 3 SUBJECT AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH JAMES MONTGOMERY CONSULTING ENGINEERS AND AUTHORIZE $542,000 IN SEWER CONSTRUCTION FUNDS FOR FINAL DESIGN OF THE SAN RAMON VALLEY SEWER IMPROVEMENT PROJECT DATE November 17, 1986 TYPE OF ACTION AUTHORIZE AGREEMENT AUTHORIZE FUNDS SUBMITTED BY INITIATING DEPT./DIV. Curtis W. Swanson, Principal Engineer Engineering/Engineering Division ISSUE: Board of Directors' authorization is required for the General Manager-Chief Engineer to execute consulting engineering agreements and to expend sewer construction funds. BACKGROUND: The District is planning to construct a new 12-mlle trunk sewer to serve the San Ramon Valley. Portions of the existing trunk sewer through Danville and Alamo are at capacity. The District recently completed the environmental review of the proposed project, as required by the California Environmental Quality Act (CEQA). The Project EIR was certified October 16, 1986, and the project was approved October 28, 1986. A Notice of Determination for the project was filed with the County Clerk on October 29, 1986. Staff proposes to begin construction of the new trunk sewer in 1987. (More information about the project is included in Attachment 1.) Design of the trunk sewer is being accomplished in two steps: a preliminary design of the entire 12-mile sewer followed by a detailed final design of each of the proposed three phases of the sewer. Preliminary design began in July and was completed in late October. Staff proposes to begin final design of both Phase 1 and 2 now with the goal of constructing both phases next summer and fall. The construction schedule presented in the Project EIR was for construction of Phase 1 in 1987 and Phase 2 in 1988. However, 1t was also noted in the EIR that the District may elect to combine Phase 1 and 2 into a single construction phase. The length of sewer to be installed under a combined Phase 1 and 2 project is approximately eight miles. Combining the first two phases of the project should result in overall lower construction costs and provides trunk sewer capacity in areas where it is needed to meet present capacity limitations. The COM Master Plan has revealed that portions of the existing sewer in the Phase 2 area are more capicity limited than previously realized. Phase 1 extends from San Ramon Creek near St. James Court in Danville to La Serena Avenue in Alamo. Phase 2 extends from La Serena Avenue north past Rudgear Road to connect with the Wal nut Creek Bypass Sewer, which is currently under construction. Staff proposes to design and construct Phase 3 of the project at a later date since capacity in the area served by Phase 3 is not needed in this area until the early 1990's. . Staff has negotiated Amendment No. 1 to the existing agreement with James M. Montgomery Consul ti ng Engi neers. Under Amendment No.1, Montgomery will prepare construction contract documents for a combined Phase 1 and 2 project. Plans and specifications will be completed by March 31, 1987. Also, Montgomery will prepare REVIEWED AND RECOMMENDED FOR BOARD ACTION /JjjJJ 1302A-.9/85 CWS DRW RAB ~-'---""'-_._~.....__._------_.,-,.---+,."-,,__.._._,_~'_'~_'__'+~.-.__~_.".__.,____,..~._..._.,.,._.,,__..,_"~__'~'_,"~",____",_",,'._"k.._..~.......~___+_~.___,__..__.___.,___ SUBJECT AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH JAMES MONTGOMERY CONSULTING ENGINEERS AND AUTHORIZE $542,000 IN SEWER CONSTRUCTION FUNDS FOR FINAL DESIGN OF THE SAN RAMON VALLEY SEWER IMPROVEMENT PROJECT POSITION PAPER PAGE 2 OF 6 DATE November 17, 1986 separate specifications to prepurchase sewer pipe. Prepurchase of a portion of the required sewer pipe is necessary to allow installation to begin as soon as possible after the construction contract is awarded. As a mitigation measure for project impacts, the District is attempting to avoid construction during wet weather. The prepurchase specifications will be completed by January 31, 1987. These services will be provided on a lump sum basis at a cost of $499,684. Montgomery was selected to provide final design services because of their familiarity with the project and their successful completion of preliminary design. The total amount of funds being requested for final design is $542,000. A summary of the funds being requested is listed in Attachment 2. This request includes $77 ,000 for force account costs incl uding project management, engineering design review, and survey activities. This project is included in the lo-Year Capital Improvement Plan under the Priority A category (Title: San Ramon Valley Project - Phases 1, 2, and 3). RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute Amendment No. 1 to the agreement with James M. Montgomery and authorize $542,000 in sewer construction funds for final design of Phases 1 and 2 of the San Ramon Valley Sewer Improvement Project. --------- 13028-9/85 ATTACH~NT 1 CENTRAL CONTRA COSTA SANITARY DISTRICT SAN RAMON VALLEY SEWER IMPROVEMENT PROJ ECT PROJ ECT DESCRIPTION Introduction The San Ramon Valley Sewer Improvement Project consists of the installation of approximately ten miles of large diameter gravity trunk sewer and two miles of force main. The trunk sewer and force main will be constructed from Larwin Pump Station north to a point near the intersecti on of Danvill e Boul evard and Rudgear Road in southern Wal nut Creek. At the northern point, the proposed trunk sewer will connect with both the existing 36-inch diameter trunk sewer that now serves the San Ramon Valley and the proposed 60-inch diameter downtown Walnut Creek bypass sewer. As part of the San Ramon Valley Project, a short connecting sewer, approximately 70 feet, will be constructed between the northern end of the Walnut Creek Bypass sewer to the existing 60-inch sewer near Ygnacio Valley Road. This connecting sewer will allow temporary operation of the bypass sewer. Sewer A1ianment The sewer alignment is the Southern Pacific right-of-way for the entire length of the project. This alignment will cause the least disruption to traffic, commercial, and other activities in the valley communities. The District entered into an agreement in December 1985 with Contra Costa County to purchase a 20-foot-wide surface easement and a 12-foot-wide subsurface easement within the railroad right-of-way. The cost for the San Ramon Valley portion of the sewer easements was $2,959,000. At the former railroad station site in Danvi11e, the District does not have the surface and subsurface easements that it has in the rest of the right-of-way. The District does have the right to use an easement acquired by Contra Costa County for transit and underground utility purposes in this 1,SOO-foot-10ng section. The County's easement is 30 feet wide. District's rights would be second to the County's rights in this section, and the sewer would be under County's planned transit system whether that be a light rail system or a dedicated busway. Staff evaluated three alignment options around the former station site. Two of the three had significantly higher construction costs and more impacts on the community than the County easement. The third alignment option, Railroad Avenue, has higher construction costs than the County easement. The City of Danvi11e prefers the Railroad Avenue alignment option and has suggested ways to reduce the costs of constructing along this alignment. Staff will study the cost savings suggested by the City of Danvil1e. Se1 ecti on of the alignment around the former rail road stati on will be made during project design based on lowest construction cost, construction constraints, and minimizing community impacts. - 3 - Sewer Size Staff proposes to design the sewer based on the ultimate buildout population of the San Ramon Valley and the infiltration/inflow criteria developed as part of the Collection System Master Plan prepared for the District by Camp, Dresser & McKee. The design life of the sewer is 50 years. The Board of Directors previously decided to use growth scenario No. 4 as presented in the project ErR for designing the sewer. Growth scenario No. 4 assumes an ul timate popul ati on of 142,000 and development of the Dougherty Valley subarea of the San Ramon Valley. Based on this popul ation estimate, the gravity sewer will have a nominal size of 54 inches in diameter from Norris Canyon Road to Sycamore Valley Road. From Sycamore Valley Road north to Danville and Rudgear Roads, the sewer will be 60 inches. The force main from Larwin Pump Station to Norris Canyon Road will nomi nally be 16 inches in di ameter. Actual sizes of the gravity sewer and force main will be determined during the design phase of the project. The actual sizes may vary up and down a pipe size because of utility and other constraints. Schedul e Because of the size of the project, the trunk sewer is pl anned for construction in three phases. The first phase is a fiv~mile section from La Serena Avenue in Alamo to St. James Court in Danville. The second phase is approximately three mil es long from La Serena Avenue north to a point near Rudgear Road where the sewer will connect with the new Wal nut Creek downtown trunk sewer. The thi rd phase will extend four miles from St. James Court south to the Larwin Pump Station. The third phase incl udes two mil es of force main. The first phase of construction will take care of the sections of existing sewer with the most severe capacity probl ems. Construction of the first and second phases of the sewer will be during 1987. The third phase of the sewer is currently scheduled for 1989. The th i rd phase is not needed as soon as the fi rst and second phases. Construction of Phase 3 may be deferred for two to three years if effort must be devoted to other higher priority District projects. During preliminary design, staff evaluated combining Phases 1 and 2 into a single construction contract. There are significant construction cost savings that result from a single construction contract, and therefore staff proposes to proceed with a combined project. - 4 - -^,,-- ......-.--. '___"~._"'~___mm~_...._...._.._.._...,__.,.__._<_...____"_.,_~__.,._..___~_~~.~. '__''''''___'~______'___''_____'"~'_'_-'_~''.''_''__ ~____ '__"M'''_'''___~'___~_.,... .__.__...-.--.____._______ Proiect Cost Estimate The prel iminary design-l evel estimated proj ect cost is $29.0 mill ion. This estimate consists of: Construction including Contingency Construction Management Design $29,000,000 l,300,000 700.000 Total $31,000,000 The estimated cost of the three phases of the trunk sewer project are: Phase 1 Phase 2 Phase 3 $14,000,000 7,500,000 9.500.000 T ota 1 $31,000,000 - 5 - ATTACHMENT 2 CENTRAL CONTRA COSTA SANITARY DISTRICT SAN RAMON VALLEY SEWER IMPROVEMENT PROJECT PHASE 1 AND 2 FINAL DESIGN COST ESTIMATE Description Funds Requested Consultants James M. Montgomery $499,684 Force Account Project Management/Engineering Surveying Printing & Supplies $53,250 11,750 12,000 $77,000 $ 77,000 Contingency * (10% of Montgomery contract) Total Funds Required $ 50,316 $627,000 ($ 85,000) $542,000 Funds Remaining From Previous Authorizations (see summary below) Total Funds Requested *If necessary, staff will use this contingency for additional force account effort or to issue contract change orders to the consul tants to expand thei r scope of work. SUMMARY OF AUTHORIZATIONS AND EXPENDITURES Expenditures To Date Authorization General Manager-Chief Engineer - 5/1/86 $ 10,000 $ 10,000 Board of Directors - 7/3/86 $488,110 $498,110 $403,110 $413,110 Total 6 . Centra~ -':ontra Costa Sanitar) Jistrict BOARD OF DIRECTORS PAGE 1 OF 3 POSITION PAPER BOARD MEETING OF November 20, 1986 NO. VIII. PLANT OPERATIONS 1 SUBJECT AUTHORIZE $15,000 FROM THE SEWER CONsmUCTION FUND FOR EQUIPMENT AND CONsmUCTION OF A PLANT OPERATIONS DEPARTMENT mAINING FACILITY DATE TYPE OF ACTION AUTHORIZE FUNDS SUBMITTED BY James L. Bel cher Associate En ineer INITIA TING DEPT.lDIV. Maintenance Engineering Plant 0 erations De artment ISSUE: Boa rd authori zati on is req ui red for the expenditure of Sewer Constructi on funds. BACKGROUND: The Plant Operations Department is currently in the process of centralizing all Operations Division training materials and functions into one area. Due to the compl exity of the Treatment Pl ant, cost of materi al s, and concern for safety, the Plant Operations Department/Operations Division has found it necessary to maintain an ongoing training program to keep the Plant operating rel iably, economically, and safely. The training program consists of written text, graphics, slide/tape shows, and practical experience emphasizing process and equipment requirements as well as safety. This type of training format allows Plant operators to meet certification requirements and learn to operate and maintain new equipment systems. At the present time, training materials are located in various Plant areas and need to be consolidated near an area conducive to individual study or group training. The Plant Operations Department proposes to install built-in training modules and cabinets in an existing room to produce a centralized training facility. The consolidation of training activities and materials will enhance the effectiveness and efficiency of the Plant Operations Department/Operations Division training program. The proposed modifications to the Plant's training area include a work area for the production of training materials. T~is area requires a layout area for graphic and text preparation pl us adequate storage space for over forty training packages and the required equipment. A second area separated by an acoustical wall will house individual training modules which will allow up to four operators to train at the same time. The use of built-in cabinetry and training modules over commercial furniture represents the most effective and cost-effective util ization of space. The purchase of one desk and five chairs are included in the $15,000 project cost. (See Attachment I). Actual construction work will be under $10,000 and will provide the Pl ant Operati ons Department with an area suitabl e for operati ons and safety training. RECOMMENDATION: Authorize $15,000 from the Sewer Construction fund for equi pment and construction of a Plant Operations Department training facility. INITIA TI~EPT.lDIV. REVIEWED AND RECOMMENDED FOR BOARD ACTION GEN. MGR./CHIEF ENG. TRAINING ROOM CABINETRY Cabinets Training Modules Furniture Tackable Wall Surfaces ATTAaiMENT 1 $ 7,000 2,600 2,000 3,400 $15,000 10'-0" " BUILT-IN CABINET WITH OVERHEAD CABIN T ~ ~ I 13' -6" ~ I P.O.D. TRAINING ROOM Basement - Plant Admin. Bldg. . D (] Trainee Room D (] .. "~~~:=>~~~~~~~~~:-~~!~:t:~' .~;".~;.::"~~- Supervisor 16....,0" Scale: 1"= 4' NEW BUILT-IN TRAINING MODULES +32"@ DESKS EW GYPSUM BOARD WALLS PANELED EACH SIDE WI SHOWCASE SYSTEM ACOUSTICAL PANELS ~ Assembly Room (GROUP TRAINING) . Centra~ ';ontra Costa Sanitary .Jistrict BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF SUBJECT NO. VII I. DATE PLANT OPERATIONS 2 AUTHORIZE $45,000 IN SEWER CONSTRUCTION FUNDS AND AUTHORIZE PURCHASE OF A 200 HP PUMP DRIVE FROM EMERSON ELECTRIC COMPANY TYPE OF ACTION AUTHORIZE FUNDS AUTHORIZE PURCHASE SUBMITTED BY INITIATING DEPT./DIV. David Reindl, Assistant En ineer Plant 0 erations/Maintenance ISSUE: The Board of Directors must approve expenditures from the Sewer Construction Fund for capital projects. BACKGROUND: The Treatment Plant has two 100 HP No.3 Water High Pressure Pumps which provide utility water for various plant processes. Utility water is unfiltered secondary effluent and is used for cooling, gas scrubbing, and chlorination/ dechlorination to name several uses. The demand for this utility (No.3 water) has increased to a point where both of the existing pumps must be run continuously to supply the required flow. Operating both pumps leaves the utility water system without any backup equipment to ensure reliability. Plant Operations Department/ Maintenance Engineering staff have completed a design study and determined that an additional 200 HP unit should be installed. This new pump would handle the current flows. The existing pumps would then be used to provide backup and additional capacity for peak flow. The new utility water system will require accurate control of pump flow. This is best accomplished through variable frequency control of the pump motor. The Treatment Plant has had reliable performance from such drives on other plant equipment. Since the size of this unit is identical to the variable frequency drives bid in June 1986 for installation on the furnace 10 fans, staff requests authorization to prepurchase the drive from Emerson Electric Company for the previously bid price of $21,000. Purchase of the drive from Emerson will provide for standardization of drive equipment, improve the efficiency of maintenance and operation, and reduce inventory of spare parts. In accordance with Section 3400 of the Public Contract Code, staff is requesting to sole source the purchase of the third Emerson variable frequency drive unit. The prepurchase has been sanctioned by District counsel as a suitable sole source item. A breakdown of costs is provided on Attachment 1. The pumping equipment and the installation contract will be bid formally at a future date, and additional funds will be requested at that time. The estimated overall project cost is $150,000. RECOMMENDATION: Authorize purchase of a 200 HP pump drive from Emerson Electric Company, and authorize $45,000 from the Sewer Construction Fund for the purchase and engineering costs. INITIATING DEPT./DIV. REVIEWED AND RECOMMENDED FOR BOARD ACTION /302A.9/85 DR -----.~.._'-......-"._._---------...__..._---._-_..._-_._--~.,--~------_.~.,_._.._-".."._.._--~-~-~.-.~,._.~-----"._-_.~,-_._------ W U ... (0< o :z; ..:l 0< ~ ~ ... o 4.1 C II> a.... II'" > C 0::1 &~ ....0 01 0 o "''0 & C 0111 C 001 011 II ... 0< '0 C4.I ..0 II ....... 4.10 C... Ill'" ... UII ....c ....4.1 .... .C ... 1I.c "'4.1 0'" Ii:' ... "'0 .0 ....0 fClll' II '0 IIC '001 ... >VI oc ..0 "'VI .. O. 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