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Home My WebLink AboutAGENDA BACKUP 07-03-86 . Centr~ Contra Costa Sanitar Jistrict '- BOARD OF DIRECTORS PAGE 1 OF 1 POSITION PAPER BOARD MEETING OF J ul 3, 1986 NO. IV. HEARINGS SUBJECT CONDUCT A HEARING ~ lHE FORFEITURE OF ADVANTAGE PLUMBING'S $1,000 CONlRACTOR CASH DEPOSIT DATE June 24, 1986 TYPE OF ACTION HOL 0 HEAR ING SUBMITTED BY Dennis Hall, Associate Engineer INITIATING DEPT.lDIV. Engineering Dept./Construction Div. ISSUE: A Board hearing is required prior to ordering forfeiture of a contractor's cash deposit. BACKGROUND: Advantage Pl umbi ng is the contractor who was hi red by the developer of a Subdivision in north Walnut Creek which includes the construction of 336 feet of 8-inch sewer main, private sewer project No. 3961. During the final phases of the project, a contractual conflict arose between the developer and the contractor and, consequently, the project was not compl eted. Hanes were subsequently connected without i nspecti on or permits and were occupi ed duri ng the summer of 1985. In August, 1985, sewage was reported to be running out of one of the newly constructed manhol es. Di stri ct forces responded to the emergency and performed corrective work to eliminate the imminent heal th hazard. A subsequent i nvesti gati on 1 ed to the concl usi on that Advantage Pl umbi ng caused the sewage overflow by placing concrete in a manhole, apparently as a result of a payment di spute between Advantage Pl umbi ng and the developer. Cl ean up and repai r costs incurred by the District exceed the value of the contractor's bond. Section 5.08.050 of the District Code provides for the forfeiture of a contractor's $1,000 cash deposit if the appl icant viol ates any term of the permit. The General Manager-Chief Engineer has made a determination that Advantage Pl umbi ng has viol ated the terms of its permit by not compl eti ng the publ ic sewer work and by all ow ing the houses to be connected to the i ncompl eted publ ic sewer without inspection by the District or payment of connection fees. The Board of Di rectors, at its meeti ng on May 30, set July 3 as the date for heari ng thi s matter. Staff has sent notificati on of the proposed heari ng to Advantage Plumbing. It is the position of staff that, unless Advantage Plumbing prov ides substanti al evi dence at the heari ng that no viol ati ons have occurred, the Board shoul d order the forfeiture of the contractor's $1,000 cash deposit. RECOMMENDATION: Make a finding that the contractor has committed code and permit violations and order forfeiture of Advantage Plumbing's $1,000 cash deposit. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DE7'V' 13021'.9/85 D H Central Contra Costa Sanitary Distrid 5019 Imhoff Place. Martinez, CA 94553-4392 (4151689-3890 June 9, 1986 CERTI FlED MAIL RETURN RECEIPT REQUESTED Advantage Plumbing P. O. Box 20834 Castro Valley, CA 94546 Gentlemen: FORFEITURE OF CASH DEPOSIT This letter is to advise you that the Central Contra Costa Sanitary District Board of Directors, at their meeting of June 5, 1986, declared their intent to consider forfeiture of your $1,000 cash deposit for violation of the terms of the permit on District Job No. 3961. The Board of Directors established 7:30 p.m., July 3, 1986, as the time and date for hearing this matter. You have the right to appear at the hearing and to provide testimony on your behalf. If you plan to speak at the hearing, please notify the undersigned. Sincerely, ;J "-'{ C<. t . ) 7J <fJ:;u: c'a,,--,, ( ! .; .../, Joyce E. McMillan Secretary of the District cc: Board of Directors R. Dolan J. Hazard bcc: R. Baker J. McCoy BOARD OF DIRECTORS ROGER J. [)()V.N ~ral Managrr Chi~ Englt1l!ef JIIMES L- HIllARD Cou~1 for ~ OosuiCl 14151938-1430 JOYCE E McMlUAN S<<rrtary of ~ OoSUICl PARKE L SONEVSTEELE JOHN B. CLAUSEN NEts E. CARLSON, JR. President WILLIAM C. DALTON SlMN H. McNULlY . Centn. Contra Costa Sanitar District . BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF Jul 3, 1986 NO. v. BIDS AND AWARDS SUBJECT AUTIiORIZE $61,818 IN SEWER OONSlRUCTION FUNDS AND AUTIiORIZE ~AAD OF PUROiASE ORDER TO EtJfRSON ELECTRIC OOMPANY FOR FURNACE INOOCED DRAFT FAN V NHABLE FREQUENCY DRIVES DATE June 30, 1986 TYPE OF ACTION AUTIiORIZE FUNDS AUTIiORIZE ~AAD SUBMITTED BY David Reindl Assistant En ineer INITIATING DEPT./DIV. Plant Operations Department/ Maintenance ISSUE: On June 23, 1986, sealed bids for District Project 10017, for the purchase of Furnace Induced Draft Fan Variable Frequency Drives were opened. The Board of Directors must award a contract or reject proposals within 45 days of the bid opening. BACKGROUND: Each of the multiple hearth furnaces is equipped with a 200 hp motor- driven damper-controlled, induced draft fan- This system is considerably oversized, where reduced a i rfl ow is requi red by the furnace for normal operati on. Under such operating conditions the damper is 85 percent closed. This mode of operation wastes costly electrical power. A variable frequency drive will allow these fans to run at a slower speed under these conditions matching air flow to the furnace requirements. Reducing the fan speed 1s the most effective method of saving electrical energy in this case. The District staff has calculated the cost savings to be realized by installing a variable frequency drive at approximately $30,000 per year. The simple payback on the installed cost is approximately two and one-half years. The District's staff has evaluated the bids listed in Attachment 1 and determined that the lowest responsible bidder is Emerson Electric Company with a bid of $50,817 .69. The engineer's cost estimate for the installation of the drives is $19,500. This installation work will be bid prior to the delivery of the units in October, 1986. REOOMMENDATION: Authorize award of a purchase order for DP 10017, Furnace Induced Draft Fan Variable Frequency Drives to Emerson Electric Company and authorize $61,818 from Sewer Construction Funds for purchase and engineering. 1302.....9/85 DR J.1S, ~ JB OMMENDED FOR BOARD ACTION LAN 25;??PT./DIV Central Contra Costa Sanitary District June 24, 1986 TO: DAVID REINDL, ASSISTANT ENGINEER FROM: CHERI ARSTANI, BUYER' ~------ SUBJECT: BID REQUEST NO. T0027C, VARIABLE FREQUENCY DRIVES Formal bidding commenced with publication of Notice inviting sealed bids on June 7 and 16, 1986. Ten bid packages were distributed to bidders who had expressed an interest in bidding this project. Bids were publicly opened and read on Monday, June 23, 1986. The following nine bids were received: 1. Sweetland Company 2. Emerson Industrial Controls 3. Stuart Associates (Sabina) 4. Unger Brothers (Toshiba) 5. Reliance Electric 6. Eaton Corporation 7. Square D Company 8. Air Treatment Equipment Corporation (Sabina) 9. Allen-Bradley A commercial evaluation was conducted by Purchasing (See Attachment 1.) The evaluation reveals that the lowest responsible bidder is Emerson for $50,817.69. Purchasing recommends that you prepare the position paper to the Board of Directors recommending award to Emerson for Variable Frequency Drives at the lump sum price of $50,817.69. Attachment ,.., ~1I -- V o I +uaw4J~n'd . 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AUTHORIZATION $ 43,468 2,558 2,992 1, 800 $ 50,818 $ 8,000 3,000 $ 11,000 --. - $ 61,818 . Centra.. Contra Costa Sanitar. District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF J ul Y 3, 1986 NO. VI. CONSENT CALENDAR 1 SUBJECT AUTHORIZE THE EXEQJTION OF A (X)NSENT TO DEDICATION TO CONlRA (X)STA (X)UNTY (JCB 1379-PARCEL 2) SUB. 6559, (x)N(x)RD AREA DATE June 25, 1986 TYPE OF ACTION APPROVE roNSENT TO DEDICATION SU.E!MITTI;D BY. Uenn1s Hall, Associate Engineer INITIATING DEPT./DIV. Engineering Dept./Construction Dept. ISSUE: The County requires a "Consent to Dedication" whenever an area dedicated for public road purposes encroaches upon an existing easement. BACKGROUND: Two new roads, Laura Alice Way and Nel son Avenue, will be dedi cated for public use when the map of Subdivision 6559 is filed with the County Recorder. Portions of an existing CCCSD sewer easement lie within these two roads. A standard consent to dedication document has been prepared through which the District retains prior rights. RE(X)MMENDATION: Approve the Consent to Dedication to Contra Costa County, Laura Alice Way and Nel son Avenue, Subdivisi on 6559, Job NO. 1379, authorize the President of the District Board of Directors and the Secretary of the District to execute said document and authorize its recording by Contra Costa County. REVIEWED AND RECOMMENDED FOR BOARD ACTION w INITIATING DEPT./DIV. 1302....-9/85 ~ ~ ::CIi ~ , " , ....... , "'..... ,,," ~ ~ ~ ...~... ~ "" ..... " "" '" , "" p(J "t7.9r :g.-S5g/ ~ ,:.~ $-;; J'P~", i '.M7 .,(';-Pr///YI':.Jf~ r p:rAf2. .. ;;(~- .- U . ~'//yj;).o; AREA OF CONSENT I VICINITY MAP NTS. CONSENT TO DEDICATION LAURA ALICE WAY & NELSON AVENUE SUB 6559 - CONCORD AREA JOB 1379 ~ f\') -\.0 U") ~ i' o;w - ::> 0: a:: C> I- . Centr... Contra Costa Sanitar.. District BOARD OF DIRECTORS PAGE 1 OF POSITION PAPER NO. VII. ENGINEERING SUBJECT DATE AUTHORIZE $5,000 FROM THE SEWER CONSTRUCTION FUND FOR FINAL DESIGN OF HILLCREST DRIVE LANDSLIDE REPAIRS, DISTRICT TYPE OF ACTION PROJ ECT 3886; AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER AUTHORIZE FUNDS TO EXECUTE A J OINT LANDSLIDE REPAIR PGREEMENT WITH MR. AUTHORIZE PGREEMENT LOUIS SAULACICH AND MR. WILLIAM HAM SUBMITTED BY Robert A. Simmons Associate En ineer ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute an agreement with Mr. Louis Saulacich and Mr. William Ham, the homeowners on whose properties the subject landslide occurred. BACKGROUND: In the winter of 1982 a landslide displaced and damaged approximately 200 linear feet of 6-inch vitrified clay sewer pipe between the residences at 114 Hillcrest Drive and 139 Meadow View Road in Orinda (see Fig. 1). As an emergency acti on, the sewer 1 ine was repl aced with temporary above-ground PVC sewer pi pe which crosses the slide uphill from the District's sewer easement. To prevent the slide from enlarging, plastic sheeting was placed over the slide area and has been maintained for the past three rainy seasons. A predesign study was undertaken to determine the cause of the slide and establish the available alternatives for restoring permanent sewer service to the properties affected by the slide. It was concluded that the slide was caused by soils which lost strength due to saturati on by surface and subsurface water. The predesi gn study identified two alternatives for restoring permanent sewer service. The alternatives involve either repairing the slide and reconstructing the sewer or relocating the sewer away from the sl ide. The sl ide repai r was estimated to be approximately $15,000 more costly than the sewer rel ocati on. Di stri ct staff entered into negotiations with the owners of the land where the slide occurred after having been informed of their desire to have the slide repaired. An agreement was negotiated which provides for each homeowner to contribute a fixed amount of $7,500 toward the proj act. The agreement is reasonabl e from the District's point of view. Desi gn work w ill be performed by a proj ect team consi sti ng of Di stri ct staff and personnel from Woodward-Clyde Consultants (WCC). The work by wee will be performed under a purchase order agreement. Di strict staff will be responsi bl e for proj ect management, the desi gn of sewer repl acement work, and pl ans and specification preparation. WCC will be responsible for the slide repair design. A breakdown of the estimated costs associated with the authorization is presented in Attachment 1 to this position paper. The total authorization being requested is $5,000. Funds for construction of the landslide repair will be requested at the time of award of the constructi on contract. The total proj ect cost is estimated to be $120,000. REVIEWED AND RECOMMENDED FOR BOARD ACTION ;J~1~ 1302A.9/85 RAS DRW RAB INITIATING DEPT./DIV. .(]Pcu mE SUBJECT AUlliORIZE $5,000 FROM lliE SEWER CONSTRUCTION FUND FOR FINAL DESIGN OF HILLCREST DRIVE LANDSLIDE REPAIRS, DISTRICT PROJ EeT 3886; AUTHORIZE THE GENERAL MANPGER-CHIEF ENGINEER TO EXEaJTE A JOINT LANDSL IDE REPAIR ~REEt.ENT WITH toR. LClIIS SAULACIQ-I AND MR. WILLIAM HAM POSITION PAPER PAGE 2 OF 4 DATE June 30, 1986 RECOMMENDATION: Authorize $5,000 from the Sewer Construction Fund to design the Hillcrest Drive Landslide Repair Project, District Project 3886. Authorize the General Manager-Chief Engineer to execute the joint landslide repair agreement with Mr. Louis Saulacich and Mr. William Ham. 1..._______.. 13028-9/85 - CCCSD ENGINEERING DIVISION PROJECT ...... ......1.~.?~..~.T.9.Rt1...I?M1A.G.~..R~p.A.~RS...........................:........... ...... .... ...... SHEET. 3... ." OF..... 4~ ...." SUBJECT. ......... J~V(:.:-.~ U?lJ.L.. .... ................... .............. ..... .............. ......................... BY.. .REC...... DATE.. 4/261 ....... ..................9fF..JU.tJ.CRES.r..OR......:QRINDA..7.1B.5..... ................... .'. ..... ... ........ CHK'D........... DATE.. ~rl'IH / zlfr p~~ 96~ ,A' I \ 4 - ." / ~",- r' tt4 ,912 \ . ,z'- ,,~ 1,t4 ,91 t-\' f'~!J 9 ~t4 p" . / f O'~ ~& f~1& ~C &' ,0' j\ ." ,&\"1\ ~~f,)f,) /' / ff~ Off ,& .,q. . 'Jib FIG. I ATTAOiMENT 1 HILLCREST DRIVE SLIDE REPAIR Di stri ct Proj ect No. 3886 BREAKDOWN OF COSTS District Forces: o Proj ect Management o Engineering Design/Drafting Consultant: o Woodward-Clyde Consultants o Contingencies Total Funds Required $15,000 $ 500 4,500 9,000 1,000 General Manager-Chief Engineer Authorization 10,000 Total Authorization Requested $ 5,000 Page 4 of 4 . Centrt..__ Contra Costa Sanitar:, District BOARD OF DIRECTORS PAGE 1 OF 5 POSITION PAPER BOARD MEETING OF Jul 3, 1986 NO. VIr. ENGINEERING 2 SUBJECT AUTHORIZE GENERAL MANJlGER-CHIEF ENGINEER TO EXECUTE AN AGREE~NT WITH J AMES K.)NTGO~RY CONSULTING ENGINEERS AND AUTHORIZE $488,110 IN SEWER CONSTRUCTION FUNDS FOR PRELIMINARY DESIGN OF THE SAN RAMON VALLEY SEWER IMPROVEMENT PROJ ECT DATE June 30, 1986 TYPE OF ACTION AUTHORIZE AGREEMENT AUTHORIZE FUNDS SUBMITTED BY Curtis W. Swanson, Principal Engineer INITIATING DEPT./DIV. Engineering Dept./Planning Division ISSUE: Board of Directors' authorization is required for the General Manager-Chief Engineer to execute consulting engineering agreements and to expend sewer construction funds. BACKGROUND: The District is pl anning to construct a new l2-ml1e trunk sewer to serve the San Ramon Valley. Portions of the existing trunk sewer are at capacity. The remainder of the existing sewer is projected to reach capacity by the late 1980's or early 1990's. Staff proposes to begin construction of the new trunk sewer in 1987. More information about the project is included in Attachment 1. Design of the trunk sewer will be accomplished in two steps: a preliminary design of the entire l2-mlle sewer followed by a detailed final design of each of the proposed three phases of the sewer. Final design of the first phase of the sewer (approximately five miles) is scheduled to be completed by March 1987. District staff formally requested proposals from seven consulting engineering firms with experience in design and construction of large trunk sewers. After evaluating these proposals, three firms (John Carollo Engineers, CH2M-Hill, and James M. Montgomery) were invited for an oral interview. Based on the proposal, interview, and a reference check, staff has selected James M. Montgomery to provide the prel iminary design services for the San Ramon Valley Project. Upon satisfactory completion of the prel iminary design, Montgomery will be asked to submit a proposal for final design of the trunk sewer. Montgomery has been invol ved with sewer proj ects throughout the western United States. Personnel for the District project will be provided from Montgomery's Walnut Creek office which has a staff of 90. Montgomery will provide preliminary design services on a cost reimbursement basis at a cost not to exceed $343,110. Costs for final design of the trunk sewer wil 1 be negotiated at the completion of preliminary design. The total funds being requested for preliminary design are $488,110. A summary of the funds bei ng requested is 1 i sted in Attachment 2. Thi s request i ncl udes $86,000 for force account costs for project management, engineering, public participation, and survey activities. Staff proposes to continue the pub' ic REVIEWED AND RECOMMENDED FOR BOARD ACTION 13021'.9/85 ()ztJ DRW SUBJEQT p,uTIiORIZE GENERAL MAN~ER-CHIEF ENGINEER TO EXECUTE AN ,AGREEMENT WITH JAMES K>NTGOM:RY CONSULTING ENGINEERS AND AUTHORIZE $488,110 IN SEWER CONSTRUCTION FUNDS FOR PRELIMINARY DESIGN OF THE SAN RAMON VALLEY SEWER IMPROVEM:NT PROJ ECT POSITION PAPER PAGE DATE June 30, 1986 2 OF 5 information and participation program started during the EIR process for this purpose. This effort will be accomplished by both District staff and the services of Urban Alternatives. A budget of $10,000 is proposed for the work by Urban Alternatives. A legal budget of $15,000 is proposed for legal assistance related to material prepurchases, easement conditions, and permit acquisition. A contingency of $34,000 is also included in this request, which will be used for additional force account effort or to issue contract change orders to the consultants to expand their scope of work, if necessary. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an agreement with James M. Montgomery and authorize $488,110 in sewer construction funds for preliminary design of the San Ramon Valley Sewer Improvement Project. ---------- 13028-9/85 Page 3 of 5 ATTACH~NT 1 SAN RAMON VALLEY SEWER IMPROVEMENT PROJ ECT PROJECT DESCRIPTION The San Ramon Valley Sewer Improvement Project consists of the install ation of approximately ten mil es of 1 arge di ameter gravity trunk sewer and two mil es of force mai n (see follow ing page, Fi gure 1), The trunk sewer and force main will be constructed from Larwin Pump Station north to a point near the intersection of Danville Boulevard and Rudgear Road in southern Walnut Creek. At the northern point, the proposed trunk sewer will connect with both the existing 36-inch diameter trunk sewer that now serves the San Ramon Vall ey and the proposed 60-inch di ameter downtown Walnut Creek bypass sewer. The preferred sewer al ignment is the Southern Pacific right-of-way. This alignment will cause the least disruption to traffic, commercial, and other activities in the valley communities. The District entered into an agreement in December 1985 with Contra Costa County to purchase, in general, a 20-foot-wide surface easement and a l2-foot-wide subsurface easement within the railroad right-of-way. The cost for the San Ramon Valley portion of the sewer easements was $2,959,900. Because of the size of the proj ect, the trunk sewer is pl anned for construction in three phases, as shown in Exhibit A. The first phase is a five-mile section from La Serena Avenue in Alamo to Greenbrook Drive in Danville. The second phase is approximately three miles long from La Serena Avenue north to a point near Rudgear Road where the sewer will connect with the new Wal nut Creek downtown trunk sewer. The thi rd phase will extend four miles from Greenbrook Drive south to the Larwin Pump Station. The third phase includes two miles of force main. The first phase of constructi on will take care of the secti ons of exi sti ng sewer with the most severe capacity problems. Construction of the first phase sewer will be during 1987. The second and third phases of the sewer are currently scheduled for 1988 and 1989. As these two phases are not needed as soon as the first phase, construction may be deferred for two to three years if effort must be devoted to other higher priority District projects. The current planning-level project cost estimate for the San Ramon Valley Sewer Improvement Project is $28.5 million <1985 cost basis). This cost estimate is based on a 54-inch diameter sewer. It includes engineering and construction management costs, but excl udes the $2,959,000 al ready committed for easement acquisition. Page 4 of 5 r - - I :+Gtj, ~.. 150\\ E. o '- -j ! i ..~.LAS_IRAUPAS _n_" PfAI( 0': - . ROUNC I-~ I " c:, CANYOtV tJ<r.."'''' ~ .' E : ~ Base Map: By permission California Automobile ^ssociation FIGURE 1 Regional Location-Study Area and Project Area )age 5 of 5 ATTACHM:NT 2 CENTRAL CONTRA roSTA SANITARY DISTRICT SAN RAK>N VALLEY SEWER IMPROVEM:NT PROJ ECT PRELIMINARY DESIGN roST ESTIMATE Desc r1 ot 1 on Funds Reouested Consultants James M. Montgomery Urban Alternatives Legal $343,110 $ 10,000 $ 15,000 Force Account Project Management/Engineering Public Information Surveying Supplies/Services $45,000 15,000 30,000 6.000 $96,000 $ 96,000 $ 34.000 $498,110 Contingency* (10% of Montgomery contract) Total Funds Required Previous General Manager-Chief Engineer Authorization for Force Account $ 10.000 $488,110 Total Funds Requested *If necessary, staff will use this contingency for additional force account effort or to issue contract change orders to the consul tants to expand their scope of work. . Centr~ Contra Costa Sanitar) District BOARD OF DIRECTORS PAGE 1 OF 3- POSITION PAPER BOARD MEETING OF J u 1 Y 3, 1986 NO. VIII. SOLID WASTE SUBJECT DISPOSITION OF PENDING MATTER RELATED TO VALLEY DISPOSAL SERVICE, INC.'S REFUSE COLLECTION RATE INCREASE APPLICATION DATE June 27, 1986 TYPE OF ACTION INFORMATIONAL SUBMITTED BY INITIATING DEPT./DIV. Walter N. Funasaki, Finance Officer Administrative/Finance & Accounting ISSUE: At the public hearing held on June 19,1986 to consider the refuse collection rate increase application submitted by Valley Disposal Service, Inc., the Board of Directors requested additional supporting information to justify an increase in the Zone 4 hilly rate from $9.25 to $11.25 per month. BACKGROUND: The refuse collection rates for Valley Disposal Service, Inc. have been standardized over the past three years from three separate rate schedules to a single uniform rate schedule, except for the hilly rate for Zone 4. After application of the 3.2% across-the-board increase effective July 1, 1986 granted by the Board at the conclusion of the June 19 public hearing, the Zone 4 hilly rate was increased to $9.25, and compares with the new $11.25 hilly rate for Zones 2 and 5. The refuse collector requested that the Board authorize increasing the Zone 4 hilly rate an additional 21.6% to be made common with the other hilly rate. The Board deferred acting on this request until the July 3, 1986 Board Meeting in order that a cost analysis could be provided and reviewed. Valley Disposal Service, Inc. has advised the Board by a letter dated June-27, 1986 that it intends to incorporate its request to conform its hilly rates in its next general rate increase application. District staff will coordinate the distribution of individual public hearing notices to affected Zone 4 hilly rate customers at that time, in addition to the customary general notices of a public hearing to consider an application for rate increase. RECOMMENDATION: This Position Paper disposes of the remaining pending matter related to the refuse collection rate increase application submitted by Valley Disposal Service, Inc., without action required by the Board. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. 1302,0.9/85 WNF PM McCUTCHEN, DOYLE, BROWN 6. ENERSEN FORMERL Y VAN VOORHIS & SKAGGS COUNSELORS AT LAW SAN FRANCISCO 18SS OLYMPIC BOULEVARD, THIRD FLOOR WALNUT CREEK OFFICE SAN ,JOSE POST OFFICE SOX V TELEX 34-0817 FACSIMILE GI. II AND III (415) 937-8004 CABLE ADDRESS MACPAG WASHINGTON. D,C, SHANGHAI WALNUT CREEK, CALIFORNIA 945945-1270 TELEPHONE (415) 937-8000 June 27, 1986 Mr. Walter N. Funasaki, Finance Officer Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553-4392 Valley Disposal Service, Inc. Our File No. 70453-037 Dear Mr. Funasaki: This is to confirm our telephone conversation yesterday during which I told you that valley Disposal Service has decided not to pursue its request in its rate application for equalization of rates in the three special service (hilly) zones it services. Therefore, the new rates effective July 1, 1986, for the three hilly zones should be as stated in the new rate schedule I sent to you earlier this week. Those rates are: Zone 2 $11.25 per month Zone 4 $ 9.25 per month Zone 5 $11.25 per month As I indicated to you, Valley Disposal has developed cost of service data which supports equalizing the rates among the three zones. However, Valley Disposal has decided that the additional benefit to be gained for the upcoming fiscal year by equalizing the rates is not worth the additional time and cost of preparing for and appearing at another noticed public hearing, which the Board's counsel believes is required. Mr. Walter N. Funasaki June 27, 1986 Page 2 valley Disposal intends to again seek equalization of the hilly rates when it submits its next rate application. JBE:jwc2:12 cc: Francise C. Fiorentino Anne Grodin Sanford M. Skaggs ruly yours, ~~ --- Ellis . Centr" Contra Costa Sanita~ w District BOARD OF DIRECTORS POSITION PAPER BOARD MEETING OF July 3, 1986 PAGE 1 OF 2 NO. IX. PERSONNEL 1 DATE June 27, 1986 TYPE OF ACTION ADOPT M.O.U. SUBJECT ADOPT MEMORANDUM OF UNDERSTANDING (M.O.U.) WITH THE MANAGEMENT GROUP, EFFECTIVE JULY 3, 1986 THROUGH APRIL 30, 1988 SUBMITTED BY Joyce E. McMillan Secretary of the District INITIATING DEPT./DIV. Administrative ISSUE: On May 29, 1986, a letter was received from the managers of Central Contra Costa Sanitary District requesting to meet and confer to specify details of salaries, wages, and working conditions. Board representatives and representatives of the Management Group have agreed to a Memorandum of Understanding. Members of the Management Group have ratified the agreement; accordingly, presentation to the Board of Directors for final adoption is now appropriate. BACKGROUND: For the past month, Board representatives and representatives of the Central Contra Costa Sanitary District Management Group have met and conferred in an effort to agree upon a Memorandum of Understanding to cover those positions designated as Management positions. The Memorandum of Understanding reflects compensation levels and benefits previously granted by the Board of Directors to the Management Group and, in general, documents in the form of a Memorandum of Understanding, the agreement referenced in the attached April 29, 1985, position paper. The document parallels the Memoranda of Understanding previously adopted by the Board for the Management Support/Confidential Group and the General Employee Group. RECOMMENDATION: Adopt the Memorandum of Understanding between the District and the Central Contra Costa Sanitary District Management Group, covering all positions designated as Management, effective July 3, 1986 through April 30, 1988. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. 1302....9/85 ATTACHMENT ce<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS No.VIII. PERSONNEL POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATji: '1 2 APrl 9, 1985 TYPji: QF ....CT,tON AOOp't L.ompensation Changes for Management Group SUBJECT MANAGEMENT GROUP COMPENSATION ADJUSTMENTS SUBMITTED BY Management Group INITIATING DEPT./DIV. ISSUE: The Management Group requests the Board of Directors to consider the following Management compensation proposal. BACKGROUND: The Board of Directors has received a Memorandum of Understanding (M.O.U.) covering the General Employees Group. In recognition of its responsi- bilities to the Board, the public, and to the District employees, the Management Group proposes the following changes in management compensation which parallel the general guidelines of the General Employees Group M.O.U. 1. The Managers will receive the following general increases: o 5% o 5% o 3-8% effective May 1, 1985 effective May 1, 1986 effective May 1, 1987 (depending upon the Consumer Price Index) 2. The Managers will accept the two tier benefit plans for managers hired by the District after May 1,1985, in the areas of vacation, sick leave policy, medical plans, and retirement program. 3. The Managers will receive the same benefit changes as stated in the General Employees Group M.O.U. in the areas of holidays and longevity compensation. RECOMMENDATION: Adopt salary and benefit adjustments as set forth in this position paper for employees designated as Management and for the Secretary of the District. This action would encompass members of the Management Team except for the General Manager-Chief Engineer, who requests that no change be made in his compensation or benefit package. REVIEWED AND RECOMMENDED FOR BOARD ACTION f . Centrl Contra Costa Sanitar. District BOARD OF DIRECTORS PAGE 1 OF 2 POSITION PAPER BOARD MEETING OF NO. July 3, 1986 IX. PERSONNEL 2 SUBJECT DATE June 24, 1986 APPROVE AND AUTHORIZE EXECUTION OF EMPLOYMENT CONTRACTS FOR THE GENERAL MANAGER-CHIEF ENGINEER AND THE SECRETARY OF THE DISTRICT TYPE OF ACTION APPROVE AND EXECUTE CONTRACTS SUBMITTED BY Roger J. Dolan General Mana er-Chief En ineer INITIATING DEPT.lDIV. Administrative ISSUE: Final Board approval and execution of the Employment Contracts for the General Manager-Chief Engineer and the Secretary of the District are now appropriate. BACKGROUND: The General Manager-Chief Engineer and the Secretary of the District have met with the Board's representative and have agreed upon Employment Contracts for those two Executive Management positions. The Employment Contract for the Secretary of the District provides for salary adjustments and benefits consistent with the decisions made in the attached April 29, 1985, position paper. The Employment Contract for the General Manager-Chief Engineer does not include any adjustments in the salary that has been in effect since May 1, 1984, but does provide for buy-back of credit for previous public service to the Contra Costa County Employees' Retirement Association in an amount that is somewhat less but generally consistent with the percentage increase approved for the Management Group and the Secretary of the District in the April 29, 1985, position paper. RECOMMENDATION: Approve and authorize execution of Employment Contracts for the General Manager-Chief Engineer and the Secretary of the District, effective May 1, 1986 through April 30, 1988. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIA TING DEPT.lDIV. ATTACHMENT <C<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO.VIII. PERSONNEL POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATApri 1 29, 1985 TYPii: 9F "CTJ.ON AOOpt ~ompensation Changes for Management Group SUBJECT MANAGEMENT GROUP COMPENSATION ADJUSTMENTS SUBMITTED BY Management Group INITIATING DEPT./DIV. ISSUE: The Management Group requests the Board of Directors to consider the following Management compensation proposal. BACKGROUND: The Board of Directors has received a Memorandum of Understanding (M.O.U.) covering the General Employees Group. In recognition of its responsi- bilities to the Board, the public, and to the District employees, the Management Group proposes the following changes in management compensation which parallel the general guidelines of the General Employees Group M.O.U. 1. The Managers will receive the following general increases: o 5% effective May 1,1985 o 5% effective May 1,1986 o 3-8% effective May 1, 1987 (depending upon the Consumer Price Index) 2. The Managers will accept the two tier benefit plans for managers hired by the District after May 1,1985, in the areas of vacation, sick leave policy, medical plans, and retirement program. 3. The Managers will receive the same benefit changes as stated in the General Employees Group M.O.U. in the areas of holidays and longevity compensation. RECOMMENDATION: Adopt salary and benefit adjustments as set forth in this position paper for employees designated as Management and for the Secretary of the District. This action would encompass members of the Management Team except for the General Manager-Chief Engineer, who requests that no change be made in his compensation or benefit package. REVIEWED AND RECOMMENDED FOR BOARD ACTION f