HomeMy WebLinkAboutAGENDA BACKUP 04-03-86
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Centr", Contra Costa Sanital District
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BOARD OF DIRECTORS
POSITION PAPER
PAGE 1 OF 4
NO.
VI. BIDS AND AWARDS 1
SUBJECT
AUTHORIZE PilARD OF CONSTRUCTION CONTRACT FOR SAN RAMON
CREEK BYPASS (}JANNEl SEWER RELOCATIONS, AND AUTHORIZE
$329,609 FROM THE SEWER CONSTRUCTION FUND FOR DISTRICT
PROJ ECT NO. 4046
DATE
March 26, 1986
TYPE OF ACTION
AUTHORIZE PiI ARD
AUTHORIZE FUNDS
Steve McDonald, Senior Engineer
INITIATING DEPT.lDIV.
Engineering Department
Engineering Division
SUBMITTED BY
ISSUE: On March 20, 1986, sealed proposals for the San Ramon Bypass Channel Sewer
Relocations, District Project No. 4046, were received and opened. The Board of
Di rectors must either award a contract or rej ect bi ds withi n 60 days of the
opening of proposals.
BACKGROUND: The Contra Costa County Flood Control and Water Conservation District
(Flood Control>, in conjunction with the U. S. Army Corps of Engineers <COE), is
constructi ng a flood control channel in the abandoned Southern Paci fi c Rail road
right-of-way between Arroyo Way and Rudgear Road, Walnut Creek.
The channel's constructi on requi res the rel ocati on of sanitary sewers and other
utilities prior to bid .award for construction, which is scheduled for late June,
1986. Sanitary sewer work required includes the permanent relocation of over
1,530 lineal feet of pipeline ranging fran 6-inch to 10-inch diameter, a new
30-foot deep two-barrel si phon as well as vari ous manhol e and roddi ng structures
and appurtenances, and a temporary pump station which is necessary to accommodate
the flood control channel's preferred construction sequence. The temporary pump
station abandorunent and installation of a permanent channel crossing will be
completed under a separate construction contract in the future.
Pl ans and Speci f i cati ons for the rel ocati on proj ect were compl eted and
advertisements were placed on March 11 and 17, 1986. Two bids, at $137,618 and
$408,595, were received and are presented in Attachment 1. The apparent low
bidder is Mountain Cascade, Inc., San Ramon, California. The Engineer's estimate
for constructi on is $228,450. An eval uati on of the bi ds by the Engi neeri ng
Department concludes that the apparent low bid is reasonable and favorable to this
District and to Flood Control which has obligated itself to reimburse the District
all desi gn, constructi on, and constructi on management costs under our September
10, 1985, agreement. The District will be reimbursed for all project costs by
Flood Control within 90 days following project completion and acceptance by the
District Board.
A "Post-Bi d/PrErConstructi on Cost Estimate" is presented in Attachment 2.
$329,609 is required to complete the project, including a construction contingency
of 10 percent, construction incidentals, and an operations and maintenance budget
for up to one year's duration for the temporary pump station. This also includes
an additional $7,600 to complete design of a permanent channel crossing to replace
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
51~
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RAB
130211.-9/85 SM
SUBJECT
AUTHORIZE It4ARD OF CONSTRUCTION CONTRACT FOR SAN RAMON
CREEK BYPASS OiANNEL SEWER RELOCATIONS, AND AUTIiORIZE
$329,609 FROM THE SEWER CONSTRUCTION FUND FOR DISTRICT
PROJ ECT NO. 4046
POSITION
PAPER
PAGE OF
DATE
the temporary pump station upon completion of the channel construction. This
project is included in the Five-Year Campital Improvement Plan.
RECOMtENDATION: Authorize award of the constructi on contract for the San Ramon
Bypass Channel Sewer Relocations, District Project No. 4046, to Mountain Cascade,
Inc. per its bi d received March 20, 1986, and authorize $329,609 fran the Sewer
Construction Fund for project completion.
13028-9/85
Page 3 of 4
Centra'--~ontra Costa Sanit-'ry District
8UMMARV elF .IDS
PROJECT NO. x4046 San qamon BVDass Sewer Relocation DATE Marrh ?O, '9Rh
LOCATION Four areas in DowntOvm Walnut Creek ENGR. EST. $ 228,450
a:
\!>
_IDDER (Name, telephone & address)
I
BID PRICE
Mt. Cascade ( ) 837-1101 $ 237,618
1
P.O. Box 11 6 , San Ramnn, r.A 94583
-
MGM r.nnc;tnlrt inn ( ) 685-8812 $
2 408,595
P.O. Box 5757, Concord, CA 945?4
-
( ) $
( ) $
( ) $
( ) $
( ) $
-
( ) $
~
( ) $
-
( ) $
( ) $
( ) $
PREPARED BY
DATE
SHEET NO.
OF
2503-9/84
Page ,. of 4
POST BID - PRECONSTRUCTION ESTIMATE OF COSTS
FOR
DISTRICT SEWERING PROJECT 40lt6
% CONST.
ITEM DESCRIPTION ITEM AMOUNT TOTAL CONTRACT
1. Construction Contract (As Bid) . .$2P ~61.8 } . $ 268,618
District-Furnished Materials 31 ,000
2. Estimated Construction Contingencies . $ 26,282
Total Construction Cost $ 294,900 100%
3. Estimated Construction Incidentals to Project Completion
Survey. . $ 5,500
Inspection . $ 10,500
~~ Engineering (I S:C 1._ !,-s:-b4 i l.ts) 11,400
. $
o & M - Pump Station S 5,000
Consultant - Compaction Test $ 1,000
Total Estimated Construction Incidentals . $ 11.400 $ 33,400 11%
4. Street Resurfacing or Seal Coat . $ 0 0
5. Total Estimate Required to Complete Project . $ 328,300 111 %
6. Pre Bid Expenditures
Survey, Engineering, Printing, Advertising . $ 1 1 4, 1 00
Specia I Services . $
Right-of-Way Acquisition. . $
7. Total Preconstruction Incidentals (as of 3/21/86 ) . . $ 1 1 4, 100 $ 11 4, 100 39%
8. Total Estimated Project Cost . $ 442,400 150%
(Items 5 & 7)
9. Funds Previously Authorized . $ 112.791
10_ Total Additional Funds Required to Complete Project. . $ 329,609
(Item 8 minus Item 9)
Includes $7,600 to complete design of a permanent channel crossing to be instal led
following completion of the channel construction.
2505-8/78
.
Centr, Contra Costa Sanita~.. District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
A r i 1 3, 1986
.NO.
vIr.
CONSENT CALENDAR 2
SUBJECT
ClOSE OUT lHE BARSCREEN INSTAlLATION PROO ECT
(DISTRICT PROO ECT 20000) AND RETURN $17,021
TO lHE SEWER CONSTRUCTION FUND
DATE
March 24, 1986
TYPE OF ACTION
INFORMATION
SUBMITTED BY
INITIATING DEPT.lDIV.
Munawar Husain, Associate Engineer
Engineering Dept./Construction Div.
ISSUE: All work has been completed on the Barscreen Installation Project and this
proj ect can now be closed out.
BACKGROUND: The ba rscreens are located in the Primary Process area and screen
coarse debris fran the incoming plant flC7fl. Two of the four existing barscreens
were replaced under this project. These two barscreens were installed in 1957.
One barscreen was a manually cleaned unit and the other was a mechanically cleaned
unit (high maintenance costs).
The work included demolition and removal of the two existing barscreens,
modification of two influent channels to accommodate the new barscreens, and the
installation of two new District-furnished barscreens. Piping and electrical work
associated with the new barscreens was also performed and an existing screenings
grinder was incorporated in the new installation.
The contractor, Dalzell Corporation, commenced work on August 13, 1985. Timely
performance of the contract work was crucial, as the contract was awarded late in
the year and work had to be compl eted before the onset of wet weather fl C7f1S.
Dalzell performed its work diligently, and as a result, the work was substantially
completed on October 7, 1985, the required completion date. The project was
accepted by the Board on November 7, 1985. These units performed well duri ng the
recent severe storms enabl i ng the treatment pl ant to process peak fl C7fI s of over
200 t-GD.
The Engineer's estimate for the construction contract was $85,100. Dalzell
Corporation's construction contract was for $93,000. There were two Change Orders
issued on the project totaling $2,455, resulting in a total payment of $95,455 to
Dalzell Corporation. The two District-furnished barscreens were prepurchased
separately fran the Jeffrey Manufacturing Division of Dresser Industries for
$75,775. The total budget for the proj ect was $253,119. The total compl eted
project cost is $236,104, which is $17,021 less than the budget. Staff is closing
out the project which will result in $17,021 being returned to the Sewer
Construction Fund.
RECOMMENDATION: This item is presented to the Board for information. No action
is necessary.
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INITIATING DEPT.lDIV.
1302A.9/85
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Centr,
Contra Costa Sanital District
..
BOARD OF DIRECTORS
PAGE 1
OF 1
POSITION
PAPER
BOARD MEETING OF
April 3, 1986
~rI.
CONSENT CALENDAR 3
SUBJECT
AUlHORIZE $1,200 FROM lHE EQUIPMENT CONTINGENCY ACCOUNT
FOR lHE PUROiASE OF lWO HAND HELD lWo-WAY RADIOS FOR
USE BY lHE COLLECTION SYSTEM OPERATIONS DEPARTMENT
DATE
March 26, 1986
TYPE OF ACTION
AUlHORIZE FUNDS
SUBMITTED BY
INITIATING DEPT.lDIV.
Jim Coe, Senior Engineer
Collection System Operations
ISSUE: Equi pment Conti ngency Account funds are needed for the purchase
of two hand held two-way radios to be used in the field by Collection
System Operati ons Department personnel. Board approval is requi red for
Equipment Contingency Account purchases in excess of $1,000.
BACKGROUND: A reliable, high quality communication system at the work
site is requi red for both safety and productiv ity. Currentl y, the CCTV
crew uses a 1,000-linear foot cable system which frequently malfunctions,
and the cleaning and repair crews use inexpensive hand held radios which
have proven to be unreliable.
During the CCTV operation, the camera may have to be removed at a remote
location up to 1,000 feet away from operator controls. The cleaning tool
for hydroflush and rodding machine may also have to be controlled at a
distance up to 1,000 feet from the operator. Close coordination between
flagmen in controlling traffic at bl ind intersections and curves is
required. Since reliable communication is vital for safety and
productivity, a more dependable and efficient two-way radio system is
needed to augment the existing Collection System Operations field
communication system.
In order to satisfy an immediate requirement, this request is made as a
conti ngency item. A more comprehensive request to meet long range
communication requirements will be proposed within the 1986/87 Equipment
Budget.
RECOMMENDATION: Authorize $1,200 from the Equipment Contingency Account
for the purchase of two hand hel d two-way radios.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
I 02A.9/85
JC
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INITIATING DEPT.lDIV.
~
vi-
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Centr.. Contra Costa Sanita~ ~ District
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION
PAPER
BOARD MEETING OF
April 3, 1986
NO.
VII 1.
ENGINEERING
1
SUBJECT
AUTHORIZE $59,600 FROM "THE SEWER OONSTRUCTION FUND FOR
PRELIMINARY DESIGN ACTIVITIES FOR "THE SAN RAMON VALLEY
SEWER IMPROVEMENT PROJ ECT, DISTRICT PROJ ECT 3733
DATE
March 29, 1986
TYPE OF ACTION
AUTHORIZE FUNDS
SUBMITTED BY
Curtis W. Swanson, Principal Engineer
IIILI.TlA TING DEPT.lDI\L.
tngineering uept./P1anning Division
ISSUE: Board of Directors' authorization is required to expend $59,600 from the
Sewer Construction Fund for preliminary design activities for the San Ramon Valley
Sewer Improvement Project.
BACKGROUND: Major trunk sewer improvements will be needed over the next five
years to accommodate residential and commercial growth in the San Ramon Valley.
Approximately 12 mil es of 1 arge di ameter trunk sewer will be constructed between
Rudgear Road in Walnut Creek to Larwin Pump Station in San Ramon (see Project
Description, Attachment 1). Construction is scheduled to begin in 1987.
The District began planning for the new trunk sewer in late 1983. A wastewater
flow analysis, sewer alignment study, and acquisition of sewer easements in the
Southern Pacific right-of-way have been completed. The project EIR process was
initiated in November 1985 and is anticipated to be completed in July 1986.
Design of the trunk sewer will be accomplished in two steps: preliminary design
for the entire 12-ml1e sewer and final design for each phase of trunk sewer. To
meet the 1987 constructi on schedul e for the fi rst phase of the sewer, pre1imi nary
design is scheduled for June through September 1986 followed by final design of
the fi rst phase from September 1986 to March 1987. Staff has initi ated the
procurement process for an engineering consultant to perform preliminary and final
design of the trunk sewer. Staff p1 ans to request approval of the consultant
agreement and sewer construction funds for these services from the Board of
Directors in the near future.
Staff proposes to accelerate the first portion of the preliminary sewer design now
to provide information to complete the project EIR and to expedite design of the
fi rst phase of the trunk sewer proj ect. The accel erated activ iti es descri bed in
Attachment 2 are typically done at the beginning of preliminary design and
therefore control the design schedule.
Authorization of $59,600 is requested to conduct the first portion of preliminary
design. The work will be accomplished by District engineering staff, an aerial
survey service, and engineering consultants. The aerial survey service is already
under contract from a previous authorization, and the additional work will be
covered by change order.
RECOMMENDATION: Authorize $59,600 from the Sewer Construction Fund for
preliminary design activities for the San Ramon Valley Sewer Improvement Project.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
CWS
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130211.9/85
'age 2 of 4
ATTACHtJENT 1
SAN RAMON VALLEY SEWER IMPROVaENT PROJ ECT
PROJECT DESCRIPTION
The San Ramon Vall ey Sewer Improvement Proj act consi sts of the install ati on of
approximately ten mil es of 1 arge diameter gravity trunk sewer and two mil es of
force main. The trunk sewer and force main will be constructed from Larwin Pump
Station north to a point near the intersection of Danvi11e Boulevard and Rudgear
Road in southern Wa1 nut Creek. At the northern poi nt, the proposed trunk sewer
will connect with both the existing 36-inch diameter trunk sewer that now serves
the San Ramon Valley and the proposed 60-inch diameter downtown Walnut Creek
bypass sewer.
The preferred sewer alignment is the Southern Pacific right-of-way. This
alignment will cause the least disruption to traffic, commercial, and other
activities in the valley communities. The District entered into an agreement in
December 1985 with Contra Costa County to purchase a 20-foot-wide surface easement
and a 12-foot-wide subsurface easement within the railroad right-of-way. The cost
for the San Ramon Valley portion of the sewer easements was $2,959,900.
Because of the size of the project, the trunk sewer is planned for construction in
three phases. The first phase is a five-mile section from La Serena Avenue in
A1 amo to Greenbrook Drive in Danvi11 e. The second phase is approximately three
miles long from La Serena Avenue north to a point near Rudgear Road where the
sewer will connect with the new Walnut Creek downtown trunk sewer. The third
phase will extend four mil es from Greenbrook Drive south to the Larwin Pump
Station. The third phase includes two miles of force main. The first phase of
construction will take care of the sections of existing sewer with the most severe
capacity problems.
Constructi on of the fi rst phase sewer will be duri ng 1987. The second and th i rd
phases of the sewer are currently schedu1 ed for 1988 and 1989. As these two
phases are not needed as soon as the first phase, construction may be deferred for
two to three years if effort must be devoted to other higher priority District
proj ects.
The current planning-level project cost estimate for the San Ramon Valley Sewer
Improvement Project is $28.5 million <1985 cost basis). This cost estimate is
based on a 54-inch diameter sewer. It includes engineering and construction
management costs, but excl udes the $2,959,000 al ready committed for easement
acquisition. Staff has previously advised the Board of Directors that the project
cost estimate was $18 to $20 mill ion. This estimate was based on a 39-inch sewer
and was used to evaluate the relative differences between sewer alignment
alternatives. Based on recent information from the Collection System Master Plan
Study bei ng prepared by Camp, Dresser and McKee, staff has increased the sewage
design flows from the San Ramon Valley area. Consequently, the size of the
proposed trunk sewer has a1 so increased.
Page 3 of 4
ATTACHMENT 1
CbHRAL CONTRA COSTA SANITARY DISTkH,T
SAN RAMON VALLEY
SEWER IMPROVEMENT PROJECT
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PROPOSED SEWER
STUDY AREA BOUNDARY
CCCSD BOUNDARY
:ge 4 of 4
ATT ACHr-ENT 2
SAN RAMON VALLEY SEWER IMPROVEMENT PROJ ECT
PRElJMINARY. .PESIG N..)\CIIY HY
WORKl?ERIQR~D_. BY EUNDS . .REQUESTED
Preparation of additional aerial topographic
maps and aerial map/photo indexes
Airplot (1)
$ 6,000
Surveying to correlate ground control points
to aerial topographic maps
Draw ground control points and other
information onto aerial topographic maps
District Staff
11,000
District Staff
8,000
Evaluation of alternatives for sewer
construction under or across major streets
in the San Ramon Vall ey
Evaluation of hydraulic profiles and
characteristics of San Ramon, Rutherford, and
La Serena Creeks to provide criteria for
designing sewer crossings
John Carol 1 0
Engineers (2)
10,000
Engineering
consultants to be
sel ected (2)
15,000
Determination of sewer sizes for EIR
population scenarios based on collection
system computer model
Camp, Dresser and
McKee (2)
5,000
Addtional flow monitoring during winter
of 1986
CH2M Hill (2)
3,600
Total Funds Requested:
$59,600
(1) Airplot is already under contract under an authorization made by the
Board of Directors on December 5, 1985. The proposed services will be
covered under a change order to the existing contract.
(2) These engineering services will be procured by District staff through
consultant agreements.
.
Centr..... Contra Costa Sanitar I District
BOARD OF DIRECTORS
A rl1 1
SUBJEclAUlHORIZE lHE GENERAL MANPGER-CHIEF ENGINEER TO EXEOJTE
PGREEM:NTS WITH COUNTY FLOOD CONTROl DISTRIcr AND JOHN
CAROLLO ENGINEERS FOR CONSTRUcrION AND SERVICES RELATED
TO OONSTRUcrION OF THE WALNUT CREEK DOWNTOWN TRUNK SEWER -
A-lASE 1, AND AUlHORIZE $3,405,000 FROM THE SEWER
CONSTRUcrION FUND FOR DISTRIcr PROJEcr NO. 1997
PAPER
PAGE 1 OF
POSITION
NO.
VIII. ENGINEERING 2
DATE
SUBMITTED BY
Steve McDonald
Senior En ineer
AUTHORIZE Gt+-CE TO
EXECUTE PGREEM:NTS;
AUTHORIZE FUNDS
ISSUE: An agreement with the Contra Costa County Flood Control and Water
Conservation District {Flood Control> is required to incorporate a new 60-inch
trunk sewer with construction of Flood Control's San Ramon Creek Bypass Channel
Project, and funds must be authorized for construction of the sewer.
BACKGROUND: Flood Control, in conjunction with the U.S. Army Corps of Engineers
(COE), is constructing a flood control channel in the abandoned Southern Pacific
Ral1 road ri ght-of-way between Arroyo Way and Rudgear Road, Wal nut Creek. The
Board approved a Negative Decl arati on for the install ati on of a 6o-inch trunk
sewer in conj uncti on with the Flood Control Proj ect on March 21, 1985, and
approved the installation of the 60-inch trunk sewer at its meeting on April 18,
1985. (A project description of the trunk sewer installation is presented in
Attachment 1.) The approximately 8,400 linear feet of 60-inch trunk sewer will be
designed and constructed in two phases. The construction of both sections will
be incorporated with the construction of Flood Control's Channel.
Design of the first phase of trunk sewer is nearly complete and will be
incorporated into the plans of the Flood Control's Channel Project for bidding in
late June, 1986. The total Phase 1 trunk sewer cost, including design,
construction, and construction management, is estimated at approximately
$3,579,000 and is presented in Attachment 2. As shown, the construction cost
estimate for the install ati on of the 60-inch sewer under Phase 1 is estimated at
approximately $3,015,000 (plus or minus 15 percent). It is not possible to make a
firm construction cost estimate at this time because the final design review is
not compl ete. A final engi neer' s constructi on cost estimate will be prepared
pri or to bi d. The Phase 2 sewer work will al so be a part of Flood Control's
project will be the subject of a future position paper.
A cost reimbursement contract with a cost ceil ing of $32,000 has been negotiated
with the engineering firm of John Carollo Engineers of Walnut Creek to provide
office engineering support during construction. This finn was selected because
this is a follow-on task to the earlier design services performed by Carollo, and
they are familiar with the project. A total of $3,405,000 is being requested from
the Board at this time which includes funds to complete design and provide
construction management for the first phase of sewer.
Flood Control and the Di stri ct have prepared a cost-shari ng J oi nt Exerci se of
Powers Agreement wherein the District will reimburse Flood Control for all
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RAB
INITIATING DEPT./DIV.
1302A-9/85
SM
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DRW
J1ffiJ
.51Lt
SUBJEC1jwTHORIZE lHE GENERAL MANPGER-CHIEF ENGINEER TO EXEQJTE
PGREEM:NTS WITH CX>UNTY FLOOD CX>NTROL DISTRICT AND J (}IN
CAROLLO ENGINEERS FOR CX>NSTRUCTION AND SERVICES RELATED
TO CX>NSTRUCTION OF THE WALNUT CREEK DOWNTOWN TRUNK SEWER -
PHASE 1, AND AUTHORIZE $3,405,000 FROM THE SEWER
POSITION
PAPER
PAGE OF
DATE
constructi on and constructi on management costs to construct the above-menti oned
60-inch sewer line. The agreement covers all of the sewer work which will be
designed and constructed in Phase 1 as well as in Phase 2. In accordance with the
provisions of the Agreement, the plans and specifications for the 60-inch sewer
will be incorporated with Flood Control's channel project. The estimated
construction and construction management costs for the 60-inch sewer constructed
in each phase will be advanced by the District to Flood Control at least ten days
pri or to the CX>E adverti sement for bi ds, whi ch for Phase 1 is tentativel y
scheduled for mid-May 1986. This project is included in the Five-Year Capital
Improvement Plan.
RECX>MMENDATION : Authorize the General Manager-Chi ef Engi neer to execute an
agreement with County Flood Control District for construction of the Walnut Creek
Downtown Trunk Sewer, authorize the General Manager-Chi ef Engi neer to execute a
contract with John Carollo Engineers, and authorize $3,405,000 fran the Sewer
Construction Fund for District Project No. 1997.
13028-9/85
Page 3 of 5
Attachment 1
Wal nut Creek Downtown Trunk Sewer
CD . P. 1997>
March 28, 1986
Proj ect Descri pti on
The Walnut Creek Downtown Parallel Project consists of construction of
approximately 8,400 linear feet of 60-inch diameter pipeline and two siphons
totaling approximately 670 linear feet, a portion of which will be parallel to the
new San Ramon Creek Bypass Channel to be constructed mostly withi n the Southern
Pacific Railroad right-of-way in the City of Walnut Creek, California, (see
Exhibit A to this Attachment 1). The pipeline will begin north of the existing
Walnut Creek Channel at the southern edge of Arroyo Way and will end just south of
San Ramon Valley Creek. Neither end of the pipeline will be connected to the
existing Central Contra Costa Sanitary District sewage collection system in the
project area until a later date. This project is proposed for construction now
based on a unique, one time opportunity for the Di stri ct to incorporate the
project with the construction of the already approved San Ramon Creek Bypass Flood
Control Channel Project. Approximately 5,400 linear feet of the District's
60-inch trunk sewer will be installed under Phase 1, and approximately 3,000
linear feet will be installed under Phase 2 in conjunction with the Flood Control
Channel Proj ect.
The overall preliminary cost estimate for the design, construction, and
construction management of the Wal nut Creek Downtown Trunk Sewer is as follows:
Phase 1
Design
Construction
Construction Management
Subtotal Phase 1
$ 200,000
3,015,000
364,000
$3,579,000
Phase 2
Design
Constructi on
Construction Management
Subtotal Phase 2
Total Estimated Cost(l)
$ 120,000
2,453 ,000
260,000
2,833,000
$6,412,000
The Wal nut Creek Downtown Trunk Sewer project will ultimately join the new San
Ramon Valley trunk sewer which will be required south of Rudgear Road to meet
future demands for District sewer services in the San Ramon Valley and outlying
areas.
(1)
Does not include $885,000 for pipeline right-of-way acquisition which has
al ready been expended.
Page 4 of 5
Exhibit A to
Attachment 1
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Page 5 of 5
Attachment 2
Walnut Creek Downtown Trunk Sewer CO.P. 1997>
to be Installed with
San Ramon Creek Bypass Channel - Phase 1
Preliminary Cost Estimate
March 28, 1986
DesiQn
o
District
$ 135,000
o
John Carollo Engineers
65,000
Subtotal Desi gn
$ 200,000
Constructi on
3,015,000
Construction ManaQement
0 District $ 66,000
0 John Carollo Engineers 32,000
0 u. S. Army Corps of Engineers 256,000
0 Construction Management Contingency(1) 10,000
Subtotal Construction Management
364,000
Total Estimated Phase 1 Sewer Cost
$3,579,000
~: Funds Previously Authorized
175,369
Total Authorization Requested
$3,403,631
SAY
$3,405,000
(1)
If necessary, District staff will use this contingency to issue
contract change orders to John Carollo Engineers to expand its Scope
of Work or to fund additional force account work.
.
Centr ~ Contra Costa Sanita. District
.
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
April 3~ 1986
NO.
IX.
LEGAL/LITIGATION 1
SUBJECT
DATE
March 28~ 1986
REQUEST TO INCREASE THE AUTHORIZED EXPENDITURE
LEVEL FOR THE DISTRICT LEGAL SERVICES
TYPE OF ACTION
INCREASE EXPENDITURE
AUTHORIZATION LEVEL
INITIATING DEPT./DIV.
Administrative
Risk Mana ement & Safet
ISSUE: Boa rd app rova 1 is necessa ry to increase the amount authori zed for the
District's claims and litigation services.
BACKGROUND: The District Board monitors the District's claims and litigation
activity through a process of authorizing an expenditure level for the overall
District case load. The cases are reviewed by the Board periodically as to their
current status along with the action plan which is being recommended for the
immediate future. The plan is translated into a new estimated expenditure level~
approval from the Board is requested, and the District staff uses this as the
authorization to obtain the required legal and consultant services.
The last request for an increased authorization level was made and approved on
October 17, 1985, in the amount of $171~400; the one before that was on July 11,
1985, for $269,273. The expenditures through May 31, 1986, are estimated to
require increasing the authorized expenditure level by $90~280 combined in
Capital Projects and O&M funds.
The staff will meet with the Board in closed session to provide further
information concerning the District's open cases.
RECOMMENDATION: Authorize an increase to the expenditure level for legal
services for O&M and Project-related cases in the amount of $90~280.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
PM
.
Centr\.
Contra Costa Sanitsi District
..
BOARD OF DIRECTORS
PAGE 1
2
OF
POSITION
PAPER
BOARD MEETING OF
Aprll 3, 1986
NO.
X.
PERSONNEL
1
SUBJECT
DATE
March 26, 1986
AUTHORIZATION TO HIRE SEAS<JfH.. EMPlOYEES
TYPE OF ACTION
PERS(JmB.
SUBMITTED BY
Cathryn Freitas. Personnel Officer
INITIATING DEPT./DIV.
Administrative/Personnel
ISSUE: District staff has assessed its needs for seasonal help in 1986.
BACKGROUND: Each year the District hires college students during the summer months
for vacati on rel ief, cl eanup, and speci al proj ects; and duri ng the school year or
semester breaks for additional assistance.
Memorandums identifying the goals to be accomplished with seasonal hel p by each
department have been sent to the Personnel Committee for review. A summary of the
requests for seasonal employees is depicted below:
NUteER OF PERS<JfS NEEDED
Auth'd
Depart. I Persons 1986 last Yr
Division 861 hr 86.50/hr 17 .50/hr I9/hr '111 hr Months Total 1985
Adm in. 3 2 15 5 3
C. S. O. 6 3 1 40 10 8
P.O.D. 6 3 2 1 2 60 14 15
Engi n. 2 3 2 19 7 11
District
Total 17 8 5 3 3 134 36 37
It is recommended that the hourly rate for seasonal employees remain the same as in
1985, as foll ows:
Laborers/Clerical (Entry level) $6.00
Laborers/Clerical (Returning) $6.50
Drafters $7.50
Engineering Undergraduates $9.00
Engineering Undergrads.(Returning) $10.00
Engineering Graduate Students $11.00
Last year the Di strict received authorization to hi re 37 seasonal employees and 40
the previous year. This year the request has been reduced to 36 seasonal employees;
however, the Engi neeri ng and Constructi on Departments and the Pl ant Operati ons
Department will be requesting an additional four positions for students through the
un iversity Engi neeri ng Cooperative Work-Study Program. The request for Co-op
students will be made as Dart of the Personnel 8udaet~
REVIEWED AND RECOMMENDED FOR BOAff(D AlJrlON
1302....9/85
SUBJECT
NJllIOUZATION 10 HIRE SEAS(JfAl BA...OYEES
POSITION PAPER
2 2
PAGE OF
DATE
March 26, 1986
The approximate cost of this action will be $162,200 fran depar'bnental 0 & M
budgets.
REOOtIENOATION:
Approve the hiring of 36 persons for seasonal employment.
.....-------.
13028-9/85
Central Contra Costa Sanitary District
March 20, 1986
FROM:
CATHRYN FREITAS
oiJ'L
JOYCE MCMILLAN'U
SUMMER STUDENT EMPLOYMENT REQUEST
TO:
SUBJECT:
I have reviewed my requirements for summer temporary help and
have identified the need for one summer temporary employee.
This person will be needed until approximately September 1986
to complete the inventory of District records, the first phase
of the records management program. In addition, this employee
will provide vacation relief for the Administrative Aide.
Page 4 of 20
REQUEST FOR SUMMER HELP
1986 - 1987
Due to Personnel by March 21, 1986
ANTICIPATED
DEPARTMENT SUMMER POSITION NUMBER OF HOURS/WEEK HOURLY SALARY
Administrative Records Inventory/ 40 Hrs/Week $6.00
Clerical
-
Central Contra Costa Sanitary District
March 24, 1986
TO:
FROM:
CATHRYN FREITAS
HELEN BAUMGARTNER~
,
SUBJECT:
SUMMER HELP
I have reviewed my requirements for summer temporary help and have
identified the need for one summer temporary employee.
I would like this person from approximately June 1 through August 31,
1 986 .
Some of the summer help's duties/areas of work would be:
o Assist in updating/reorganizing files and records
o Act as vacation relief
o May work for other sections on the third floor
o Numberous other related duties
[R1~~~D,\#~[Q)
MAR 21 1986
Central Contra Costa Sanitary District
CCCSD
Dt:'CC!'''..,.._,
March 21, 1986
TO: CATHRYN FREITAS
VIA: JACK CA~E~
FROM: BONNIE ALLEN ~--
SUBJECT: SUMMER HELP REQUEST FOR 1986
After reviewing the Risk Management and Safety Section's requirement for
summer help we have determined the need for one (1) summer help employee
part-time three (3) eight-hour days per week.
This person woul d be utilized Tuesday through Thursday each week for
three (3) months, June 1 through August 31, 1986.
The major duties/areas of work will be:
Schedule and follow-up on Vehicle and Driver Safety Program.
Research current safety and health issues and their application at
the District, ie Employee Right-to-Know Law.
Reorganization and cleanup of safety and health files.
Assist with special projects such as the Safety Cookbook development
and the Safety Picnic planning.
Numerous other related duties.
BA/ J EC/l s
REQUEST FOR SUMMER HELP
1986 - 1987
lRl~CC~llW~[t))
MAR 1 7 1986
CCCSD
P"'R<:/'"\~I"C='
Due to Personnel by March 21, 1986
NUMBER OF HOURS/WEEK ANTICIPATED
DEPARTMENT SUMMER POSITION HOURLY SALARY
Administrative/Risk Safety Intern 24 Hrs/Hk $6.00
Management & Safety
I
Central Contra Costa Sanitary District
March 20, 1986
TO:
CATHRYN FREITAS, PERSONNEL OFFICER I~
j(fif
KEN F. LAVERTY, PURCHASING & MATERIALS OFFICE~
FROM:
SUBJECT:
SUMMER HELP REQUEST FOR 1986
I have reviewed the Section's requirements for summer help and
have identified a need for one (1) summer help employee.
This person will be needed for three (3) months, June 1 through
August 31, 1986. It is hopeful that Darnell Turner will again
return this year to help us out during the summer months.
The major duties/areas of work will be:
o Preparation for the physical inventory
o Reorganizing and cleanup of the historical purchase
order fll es
o Act as vacation relief
o Numerous other related duties
KFL/bbm
Central Contra Costa Sanitary District
March 20, 1986
TO:
FROM:
CATHRYN FREITAS, PERSONNEL OFFICER
II!'.!
BOB ROBERTSON, BUILDING MAINTENANCE TECHNICIA~
SUBJECT:
SUMMER HELP REQUEST FOR 1986
I have reviewed the requirement for summer help for the
Building Maintenance Technician and have identified a need for
one (1) summer help employee.
This person will be needed for three (3) months, June 1 through
August 31, 1986.
The major duties/areas of work will be:
o Preventive maintenance of doors, carpeting, etc.
o Various painting and touch-up projects
o Act as vacation relief
o Numerous other related duties
BR/bbm
Central Contra Costa Sanitary District
1R1[g~[gDW'~[D
MAR 1 3 1986
t't:~~~2R",
March 12, 1986
TO: CATHRYN FREITAS
FROM: J()fN LARS~ \/.(...
SUBJ ECT: SUMMER STUDENT EMPlOYMENT REQUEST
I have attached a request for ten summer students to work at Collection
System Operations Department during this summer. Three of the laborers
would be assigned to Field Operations to supplement existing field crews.
Five of the laborers would work in Operations Support. The second group
would complete some seasonal projects, they would provide a vacation
reli ef pool for Fi el d Operati ons and they woul d act as traff i c fl aggers
as needed. The clerical position would assist with routine office work
to allow Collection System Operations' acininistrative staff to complete
their end of year activities. The graduate engineer would assist in the
implementation of Collection System Operations' computer scheduling
application as well as supporting sewer replacement projects.
J L/ gg
Attachment
REQUEST FOR SUMMER HELP
1986 - 1987
Due to Personnel by March 21, 1986
ANTICIPATED
DEPARTMENT SUMMER POSITION NUMBER OF HOURS/WEEK HOURLY SALARY
CSOD Laborer 40 $ 6.00
Laborer 40 6.00
Laborer 40 6.00
Laborer 40 6.00
Laborer 40 6.00
Laborer 40 6.50
Laborer 40 6.50
Laborer 40 6.50
Clerical 40 6.00
Graduate
Engineer 40 11.00
[g1~(G~~~~[Q)
MAR 2 G 1986
Central Contra Costa sanitary District
CCCSD
PERSONNFl
March 26, 1986 - Corrected Copy
TO: CATHRYN FREITAS
FROM: CHMLES W. BATTS CMlSM-"
SUBJECT: SEASONAL EMPLOYEE REQUEST
Number of Persons Needed
$9/Hour
Person
$ll/Hour Months
1986
Total
-
$6/ Hour
$6.50/Hour
$7.50/Hour
6
3
1
2
2
60
14
Authorized in 1982 - 15
Authorized in 1983 - 15
Authorized in 1984 - 15
Authorized in 1985 - 15
The Plant Operations Department's request for seasonal employees is for a
total of 14 positions. Again this summer, there are some ambitious
projects that we pl an to compl ete by utilizing these positions.
The $6/hour, and $6.50/hour for returning students positions are to serve
as aides for the Buildings and Grounds crew (6), the Pumping Stations (2),
and the Laboratory (1). These positions will be used for summer-related
activities such as weed control, landscape work, and outside painting.
The Laboratory position will be for vacation relief and project work. The
position listed for $7.50/hour will do shop drawings and simple
fabrications. The position listed for $9/hour is to enter data and act as
programmer for the new preventive mai ntenance program and to work in our
control systems Engineering group.
The positions listed at $ll/hour are to hire University of California,
Berkeley graduate students or last-year engineering students to aid in the
producti on of sl ide/tape trai ni ng programs and to act as ai des to pl ant
engineering staff on various ongoing projects such as energy conservation,
reclamation, commodity reduction, and odor control. The slide/tape
program has been a highly successful training tool that will be expanded
to further cover treatment pl ant furnace operation and the 5B expansion
and to update existing training material.
CWB: pdg
cc: R. Dol an
REQUEST FOR SUMMER HELP
1986 - 1987
PLANT OPERATIONS DEPARTMENT
Number of Anticipated
Deoartment Summer Pos1ti on Hours/Week Hourly Sal arv .
Laboratory Relief position 40 $ 6 - 6.50/hr
Operations Slide/Tape 40* $11/ hour
Division - Graphics 40 $ 91 hour
Process Control Engi neeri ng 40 $ll/hour
Maintenance Drafting 40 $7 .501 hour
Staff Preventive Mai nt. 40 $9/ hour
Bull di ngs and Laborer (6) 40 $6 - $6.50/ hour
G roun ds
Pumping Laborer (2) 40 $6 - $6.50/ hour
Stations
* Indicates period of employment will last past September 1, 1986
SUMMER HELP
1986 - 1987
PLANT OPERATIONS DEPARTMENT
Persons/Months
Div i si on/ Number Ba 1 ance Aga i nst
Sect i on Authorized 1985 - 1986 BudQet
Laboratory 1/4 0
Process Control 1/6 + 1
Process Control 1/4 + 4
Process Control 1/4 0
Maintenance 1/4 0
Maintenance 1/5 0
Buildings and Grounds 6/24 - 5
Pumping Stations
West 1/4 0
North 1/5 0
Total 14/60 0
Central Contra Costa Sanitary District
March 26, 1986
TO:
FROM:
CATHRYN FREITAS,\tW
DAVID R. WILLIAMS ~J
SUBJECT:
STUDENT EMPLOYMENT PROORAM - SUMt-ER HELP
The Engineering Division's Student Employment Program request for summer
help for fiscal year 86-87 is attached. Four engineering student
positions, full time fran approximately June 1 through September 30,
1986, are being requested for authorization.
The summer students will assist the Engineering Division staff on
proj ects such as the thorough checki ng of the sewer quantity data with
base maps, the creation of plan and profile as-buflts for the Martinez
trunk sewers, and the re-labeling and filing of Treatment Plant as-builts
and data, which have all been rescheduled for this year.
DRW : n s
Attachment
cc: R. Baker
J. Kelly
J. McCoy
---_._----_._-~^_...__.,.._--~..._._-,.._~,...~_.__._-_._-----_.,.._--_.,--,....__.._.__.__.,---,_.__..__.~.-_._~._._--'.._._..,-----_.__._~.
REQUEST FOR SUMMER HELP
1986 - 1987
Due to Personnel by March 21, 1986
ANTICIPATED
DEPARTMENT SUMMER POS IT ION NUMBER OF HOURS/WEEK HOURLY SALARY
Engineering - 1 . Engineering 1 @ 40, for 4 mos $9/ hr.
Engineering Div. Students
2. Drafters 3 @ 40, for 4 mos $7 .50/ hr
Central Contra Costa Sanitary District
March 26, 1986
TO: CATHRYN FREITAS
FROM: JAY S McCOY ~;Jf
SUBJECT: 1986-87 CLERICAL SUMtER HELP
Transmitted herewith is my request for cl erical summer hel p for the
coming fiscal year. The positions in Permit/Right of Way are justified
because the use of summer students has proved to be an effici ent and
effective way to reduce the backlog which exists in the microfilming of
records, the updating of files, and the reconciliation of records.
J SM/ gv
Attachment
cc: R. Baker w/attach.
REQUEST FOR SU t+ER HEL P
1986 - 1987
Due to Personnel by March 21, 1986
DEPARTMENT
I I I ANTICIPATED-
SUt+1ER POS IrION NUM3 ER OF HRIWK. HOURLY. SALARY.
Engi neeri ng/ I Cl erk
Construction Div.
140 hours per week $6 .00
I 7/1/86 - 9/30/86
and 1
6/1/87 - 6/30/871
I I
140 hours per week, $6.00
7/1/86 - 9/30/86
Engi neeri ng/ I Cl erk
Construction Div.1
I
1
I
I
,
I
I
I
I
-'-
,
I
I
,
1
,
,
-. ---...,. .~....._....._... --
I
,
,
,
,
I
_ _.~ .__._ _'_~" .....1.___ _.._~.- ..... -.--~.,'- ._-...... - ~.'.
Central Contra Costa Sanitary District
March 26, 1986
TO: CATHRYN FREITAS
Cl, tf\ l L----'
FROM: JAMES M. KELLY v~
SUBJ ECT: STUDENT EMPLOYMENT PROGRAM
The P1 anning Division's Student Employment Program request for FY 86-87
is attached. One engineering student is being requested for
authorfzati on:
o One student full time through September 30, 1986, then 16 hours/week
until May 30, 1987, when the effort is increased to 40 hours/week.
This expanded work schedule will allow the District to realize much
greater productivity as the hours for training will not increase, but the
productive hours will increase greatly by the extended schedule.
The student wou1 d assist the P1 anning Divi sion staff on major projects
such as local capacity studies, the Martinez Collection System Facilities
Plan, and correction of deficient sewers. The student would assist in
data gathering, reduction and analysis.
J MK: bc
Attachment
cc: R. Baker
J. McCoy
J. Miyamoto-Mill s
D. Williams
J. Zayac
REQUEST .fOELSU.MMER HELP
1986 - 1987
Due to Personnel by March 21, 1986
Td ..d I ............ I ANTICIPATED
... ..... DEPARTMENT. . .5UMK POSITION ......NUM3JRQE..HRtWK.._ .....HOURL.'(. SALARY
Engineering -
P1 anni ng Div.
I Engi neeri ng
I Student
I
I
I
I
I HMO,
I 1 @16 ,
I
I
I
for 4 mos. I
for 8 mos. I
I
I
$9/ hr.
$9/hr.
..~
... ....--1
I
I
I
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.. - ....1_... ....
. --. .... ~.