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Centr.. Contra Costa Sanitar District
.
BOARD OF DIRECTORS
PAGE 1 OF 14
POSITION PAPER
BOARD MEETING OF
November 7, 1985
NO.
v.
HEARINGS 1
SUBJECT
CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF AN
ORDINANCE COMPILING AND CODIFYING THE EXISTING ORDINANCES OF
THE DISTRICT BY REFERENCE AS THE CENTRAL CONTRA COSTA
SANITARY DISTRICT CODE AND CONSIDER ADOPTION OF RELATED
RESOLUTIONS
DATE
October 29, 1985
TYPE OF ACTION
ADOPT ORDINANCE AND
RELATED RESOLUTIONS
SUBMITTED BY
Joyce E. McMillan
Secretary of the District
INITIATING DEPT./DIV.
Administrative
ISSUE: It is recommended that the Board of Directors adopt an ordinance adopting
the compilation and codification of District ordinances by reference as the Central
Contra Costa Sanitary District Code and adopt the related resolutions setting forth
detail previously contained in the District Code.
BACKGROUND: The draft compilation and codification of the existing ordinances of
the Central Contra Costa Sanitary District as reviewed by the management team and
former District Counsel was approved by the Board of Directors on June 6, 1985,
and submitted to Book Publishing Company for printing. The completed District
Code has been received, distributed to the Board for review, and is on file in the
office of the Secretary of the District.
As part of the recodification process, it was determined that various items such
as rates and charges previously set forth in the District Code would be established
by resolution of the Board of Directors to save administrative and codification
expenses. It is necessary to reaffirm by resolution the current delinquent charges,
public liability and property damage insurance amounts, cash deposits, annexation
charges, fixture charges, and secondary watershed trunk sewer charges. Appropriate
resolutions are attached. The District Code provides that the detail contained in
the attached resolutions may be amended from time to time by resolution of the
Board of Directors after a public hearing. No public hearing is necessary at this
time since no amendment is requested, but merely a reaffirmation of items previously
considered and approved by the Board of Directors after a public hearing.
In some instances District staff determined in their review, that it would be
appropriate to rewrite an entire section or chapter of the District Code, including
the referenced resolution. It was concluded that this work could best be accom-
plished accurately and efficiently after codification when comprehensive historical
citations and cross references would be available.
In his review of the draft District Code, former Counsel for the District John J.
Carniato advised that certain sections should be reviewed in light of current
statutory and decisional law. This project has been assigned to the new District
Counsel James L. Hazard and funds for this purpose were approved in the 1985-1986
O&M Budget. Some of this work is currently underway and as each phase is completed,
it will be presented to the Board for adoption and inclusion in the District Code.
Since continued maintenance of the District Code is of primary importance, a pro-
cedure is now in place to ensure that all ordinances adopted will be codified and
inserted in the District rode on a Quarterlv basis.
~EVIEwE()AND I'IECOMMENCJ'ED FOR BOARD ACTION
INITIATING DEPT.lDIV.
(~
SUBJECT
CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF AN
ORDINANCE COMPILING AND CODIFYING THE EXISTING ORDINANCES
OF THE DISTRICT BY REFERENCE AS THE CENTRAL CONTRA COSTA
SANITARY DISTRICT CODE AND CONSIDER ADOPTION OF RELATED
RESOLUTIONS
POSITION PAPER
PAGE
DATE
2
OF
14
October 29, 1985
Upon approval of the codification and adoption of the attached ordinance by the
Board of Directors, the ordinance will be published once in the Contra Costa Times
and will be effective upon expiration of the week of publication.
RECOMMENDATION:
A. Adopt an ordinance compiling and codifying the existing ordinances of the
District and adopting the compilation and codification by reference as the
Central Contra Costa Sanitary District Code;
B. direct the Secretary of the District to publish said ordinance pursuant
to Health and Safety Code Section 6490; and
C. adopt the following resolutions:
1. Resolution Establishing Penalties for Delinquent Payments
2. Resolution Establishing Public Liability Insurance and Property
Damage Insurance Amounts
3. Resolution Establishing Amounts of Cash Deposits
4. Resolution Establishing Annexation Charge
5. Resolution Approving Schedule of Fixture Charges
6. Resolution Adopting Watershed Trunk Sewer Charges
---------
13028-9/85
ORDINANCE NO.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPILING AND CODIFYING THE EXISTING ORDINANCES OF
THE DISTRICT AND ADOPTING THE COMPILATION AND CODIFICATION
BY REFERENCE AS THE CENTRAL CONTRA COSTA SANITARY DISTRICT CODE
The Board of Directors of the Central Contra Costa Sanitary District
does ordain as follows:
The compilation and codification of the existing ordinances of the
Central Contra Costa Sanitary District that is on file in the office of the
Secretary of the District under the title of IICentral Contra Costa Sanitary
District Cadell is hereby adopted by reference, as the official code of the
District in accordance with the provisions of the Health and Safety Code
Section 6491.2 and Government Code Sections 50022.1 to 50022.8.
This Ordinance shall be published once in the Contra Costa Times, a
newspaper of general circulation, published and circulated within the Central
Contra Costa Sanitary District, and shall be effective upon expiration of the
week of publication.
PASSED AND ADOPTED by the Board of Directors this 7th day of November,
1985, by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
RESOLUTION NO. 85-
A RESOLUTION ESTABLISHING PENALTIES FOR
DELINQUENT PAYMENTS
WHEREAS, Section 1.08.060 of the Code of the Central Contra Costa
Sanitary District provides delinquent charges shall be in amounts established
by resolution of the Board of Directors and may be amended from time to
time by resolution of the Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Central Contra Costa Sanitary District that delinquent charge shall be in
the amount of ten percent of the amount due and shall attach thereto and,
for each month that such charges remain delinquent, a further penalty
charge of one-half of one percent of all amounts then due shall be added.
PASSED AND ADOPTED this 7th day of November, 1985, by the Board of
Directors of the Central Contra Costa Sanitary District by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
RESOLUTION NO. 85-
A RESOLUTION ESTABLISHING PUBLIC LIABILITY INSURANCE
AND PROPERTY DAMAGE INSURANCE AMOUNTS
WHEREAS, Section 5.08.010 of the Code of the Central Contra Costa
Sanitary District provides that a contractor who applies for a permit shall
maintain public liability and property damage insurance in amounts as
established by resolution of the Board of Directors and as may be amended
from time to time by resolution of the Board of Directors after a public
hearing; and
WHEREAS, as part of the District Code recodification process it is
necessary to reaffirm by resolution the public liability and property damage
insurance amounts previously contained in the Central Contra Costa Sanitary
District Code.
NOW, THEREFORE, BE IT RESOLVED, that a contractor who applies for a
permit shall maintain public liability insurance in amounts of not less
than one hundred thousand dollars for the death or injury of one person
and three hundred thousand dollars for the death or injury of more than
one person, and property damage insurance in the amount of not less than
ten thousand dollars.
PASSED AND ADOPTED this 7th day of November, 1985, by the Board of
Directors of the Central Contra Costa Sanitary District by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Approved as to Form:
. f} /
~Ha~
rict Counsel
Secretary of the District
RESOLUTION NO. 85-
A RESOLUTION ESTABLISHING AMOUNTS OF CASH DEPOSITS
WHEREAS, Section 5.08.020 of the Code of the Central Contra Costa
Sanitary District provides that the amounts of cash deposits shall be
in amounts established by resolution of the Board of Directors and may be
amended from time to time by resolution of the Board of Directors after
a public hearing; and
WHEREAS, as part of the District Code recodification process it is
necessary to reaffirm by resolution the cash deposit amounts previously
contained in the Central Contra Costa Sanitary District Code.
NOW, THEREFORE, BE IT RESOLVED, that:
A. An applicant for a permit for the construction, installation,
alteration or repair of a public or private sewer shall be properly licensed
for the work by the state and shall deposit with the District cash in the
amount of one thousand dollars.
B. An applicant for a permit for the repair or alteration of a
house sewer only shall be properly licensed for the work by the state and
shall deposit with the District cash in the amount of two hundred fifty
dollars.
C. An applicant for the construction, alteration, or repair of a house
sewer on property owned for occupation by the applicant shall personally
perform the work and shall deposit with the District cash in the amount of
fifty dollars and, under these circumstances, the applicant need not be
licensed for the work by the state.
PASSED AND ADOPTED thi s 7th day of November, 1985, by the Board of
Directors of the Central Contra Costa Sanitary District by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
2
RESOLUTION NO. 85-
A RESOLUTION ESTABLISHING ANNEXATION CHARGE
WHEREAS, Section 6.08.030 of the Code of the Central Contra Costa
Sanitary District provides that annexation charges shall be established
by resolution of the Board of Directors and may be amended from time to
time by resolution of the Board of Directors after a public hearing; and
WHEREAS, as part of the District Code recodification process it is
necessary to reaffirm by resolution the current annexation charges previously
contained in the Central Contra Costa Sanitary District Code.
NOW, THEREFORE, BE IT RESOLVED, that the annexation charge for real
property situated outside of the boundaries of the sanitary district is
eight hundred dollars an acre until December 31, 1978, and shall be one
thousand dollars an acre on and after January 1,1979.
PASSED AND ADOPTED this 7th day of November, 1985, by the Board
of Directors of the Central Contra Costa Sanitary District by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
RESOLUTION NO. 85-
A RESOLUTION APPROVING SCHEDULE OF FIXTURE CHARGES
WHEREAS, Section 6.12.010 of the Code of the Central Contra Costa
Sanitary District provides that fixture charges shall be established by
resolution of the Board of Directors; and
WHEREAS, as part of the District Code recodification process it
is necessary to reaffirm by resolution the current fixture charges pre-
viously contained in the Central Contra Costa Sanitary District Code.
NOW, THEREFORE, BE IT RESOLVED, that the schedule of fixture charges
as shown on Attachment "A" are hereby approved.
PASSED AND ADOPTED this 7th day of November, 1985, by the Board of
Directors of the Central Contra Costa Sanitary District by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERS IGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California
Approved as to Form:
Attachment "A"
FIXTURE CHARGES
A. Basic fixture rate schedule for ordinary plumbing fixtures connected
to the sewer system. The charges for connection of the fixtures set
forth in this section are as follows:
$ 22.50
22.50
22.50
67.50
112.50
112.50
0.225 per square foot
of pool surface
B. Special commercial and public fixture charges. The charges for the
special commercial and public use fixtures set forth in this section
are as follows, when connection is permitted:
Toil et
Floor drain
Lavatory
Bath or shower
Laundry outlet
Sink and auxiliary appliances
Swimming pool backwash
Garbage grinder and disposal
Dental chair, drinking fountain
Automatic washing machine (under
20 lb. capacity)
Floor drain
Urinal
Types of special fixtures not listed
$150 + $150 per horsepower
15
375
75
75
Special study
C. Rate schedule for multiple uses. When a fixture listed in the basic
fixture schedule set forth in Section A above is used by more than one
residential or commercial user, the fixture charge is the amount reached
by multiplying the charge for each fixture by the number of separate
users or units able to use the fixture by the fixture multiple set forth
in Section D below.
D. Rate schedule for residential uses, general commercial and miscellaneous
uses and multistoried buildings. The fixture charge for any use is the
minimum charge set forth in the following schedule of the amount reached
by multiplying the charge for each fixture listed in Section A above by
the fixture multiple set forth in this section, whichever is the greater.
Where the fixture multiple is designated a "special study," the extent
of use and its effect on the District system is not readily ascertainable
and the District shall conduct a study to determine the fixture multiple.
The minimum total fixture charges and fixture multiples are as follows:
Type of Use
Minimum Charge
Per Unit
Fixture
Mu It i p 1 e
Residential
Living units per gross acre
0-5
6-10
11-20
21-30
31-50
over 51
$375.00 1.0
337.50 1.2
300.00 1.5
262.50 1.8
225.00 2.0
Use multistoried building
fixture multiples
-_.__.>,._-,~._,-._--"-_.-,-'-'~"-,_,~,-~-~,,--- I
Multistoried buildings (over two stories)
The fixture charge shall be at the rate of forty dollars per fixture
unit equivalent and shall be based on the fixture unit equivalents set
forth in Chapter 4 of the Uniform Plumbing Code published by the
International Association of Plumbing and Mechanical Officials, 1976
Edition, as partially listed and modified below:
Kind of Fixture
Bathtub
Floor drain
Laundry outlet
Shower, single stall
Sinks and/or dishwasher (Residential)
*Garbage disposal (residential)
Wash basin (lavatory) single
Water closet (tiolet) tank type
*Mobile home park trap (use fixtures)
Minimum
Trap Size
Hinch
2 inch
Hinch
2 inch
Hinch
Hinch
Hinch
3 inch
4 inch
Units
2
2
2
2
2
2
1
4
mi n. 9
*For fixtures not listed above or in Chapter 4 of the Uniform Plumbing
Code, the water supply pipe size, as listed below, or two fixture unit
equivalents for each gallon per minute of flow discharged shall be used.
Pipe Size Units
Type of Use
General Commercial
and Miscellaneous
Auditorium, bank, bakery, barber or
beauty shop, church, cleaning plant,
delicatessen, department store, drug
store, dog kennel, fire house,
grocery, hall, meat market, medical
or office building
Types of uses not listed hereon
Cocktail lounge, bar, club, gas
station, garage, restaurant,
fountain, drive-in, funeral parlor
Convalescent hospital, rest home,
hospital
3/8 inch
1/2 inch
3/4 inch
1 inch
Minimum Charge
Per Unit
$375.00
375.00
750.00
1 50.00
2
4
6
10
Fixture
Multiple
3.0
3.0
5.0
per bed
Type of Use Minimum Charge Fixture
Per Unit Multiple
Creamery, food processor $750.00 Speci a 1 Study
Factory, industry 375.00 Special Study
Multiuse buil di ng, each use 375.00 By Use
Schoo 1 165.00 Per Classroom
RESOLUTION NO. 85-
A RESOLUTION ADOPTING WATERSHED TRUNK SEWER CHARGES
WHEREAS, Section 9.12.190 of the Code of the Central Contra Costa
Sanitary District provides that a list of secondary watershed trunk sewer
plans and charges shall be adopted by resolution of the Board of Directors;
and
WHEREAS, as part of the District Code recodification process it
is necessary to reaffirm by resolution the current watershed trunk sewer
charges previously contained in the Central Contra Costa Sanitary District
Code.
NOW, THEREFORE, BE IT RESOLVED, that the schedule of secondary
watershed trunk sewer charges as shown on Attachment IIAII are hereby approved.
PASSED AND ADOPTED this 7th day of November, 1985, by the Board of
Directors of the Central Contra Costa Sanitary District by the following
vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
of Contra Costa, State of California ~
Approved as to Fonn: ~/ ~
J es L. zar
, istrict ounsel
Attachment "A"
WATERSHED TRUNK SEWER CHARGES
Approved Per Unit Per
W.S. No. Watershed Location of Use Acre
2 Sleepy Hollow $ 520 $ 520
3 N.W. Orinda 520 520
8 S.E. Orinda 500 500
10 Moraga Valley 300 500
11 South Lafayette 300 500
13 Rossmoor-Tice Valley 300 500
15 Re1 iez Valley 300 500
22 Happy Valley 300 500
23 S.W. Pleasant Hill and
N.W. Walnut Creek 300 800
24 N.W. Pleasant Hill and Pacheco 300 500
27 Ygnaci 0 Valley 300 500
29N Walnut Heights 300 600
29S S.E. Walnut Creek 300 600
33 San Ramon Valley and Amador Valley 500 1,000
34N N. Stone Valley 300 600
34S S. Stone Valley (Job 746) 300 600
35N E. Danville 300 600
35S Sycamore Valley 1,050 2,000
M-43 Martinez-Mt. View 300 600
C-44 Concord-Clyde 800 2,500
(33) Amador Valley (in addition to WS 33) 753 Rebate
.
Centr~
Contra Costa Sanitat District
..
BOARD OF DIRECTORS
PAGE 1
OF 2
POSITION
PAPER
BOARD MEETING OF
SUBJECT
NO.
VI.
CONSENT CALENDAR 10
DATE
QUITQAIM SEWER EASEMENT, JOO 3178, SUBDIVISION 4915,
ROONDHILL UNIT NO.8, PlAt.{) MEA
TYPE OF ACTION
APPROVE QUITQAIM
OF SEWER EASEMENT
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT./DIV.
Engineering Dept./Construction Div.
ISSUE: Mr. Raleigh L. Shaklee, new owner of Lot 138 of Subdivision 4915, has
requested that the District quitclaim a portion of the public sewer easement which
lies within his property.
BACKGROOND: The sewer in the subj ect easement was abandoned in 1983 and a
repl acement sewer was constructed closer to the property 1 i ne to enl arge the
building pad area. An easement was granted to the District at that time; however,
the ownership changed before the easement could be recorded. Mr. Shaklee has
granted a new easement for the relocated sewer main. The subject easement is no
longer needed.
RECOMMENDATION: Approve Quitclaim Deed to Raleigh L. Shaklee, Job 3178, authorize
the President of the District Board of Directors and the Secretary of the District
to execute said Quitclaim Deed, and authorize the Quitclaim Deed to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
uJ;(
1302A.9/85 D H
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INITIATING DEPT./DIV.
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ALAMO AREA
.
Centri. Contra Costa Sanitar ~ District
BOARD OF DIRECTORS
POSITION PAPER I BOARD MEETING OF November 7, 1985
SUBJECT AUTHORIZATION FOR P.A. 85-23 (ALAMO), P.A. 85-24
(DANVILLE), P.A. 85-25 (PLEASANT HILL), AND P.A. 85-26
(DANVILLE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE
DISTRICT.
SUBMITTED BY
Dennis Hall, Associate Engineer
Parcel
No. Area
85-23
Alamo
( 77El )
85-24
Danville
(78B6)
85-25
Pleasant
Hi 11
(47A5)
85-26
Danville
(100B3)
Owner
Address
Parcel No. & Acreage
R. W. Peterson, Trust
129 Wilshire Court
Danville, CA 94526
187-330-003 (4.38 Ac.)
187-330-004 (ptn.) (0.75 Ac
Donald Hansen
866 El Pintado
Danville, CA 94526
197-250-006 (2.35 Ac.)
Gary W. Whitney, etux
8 Bristol Court
Pl easant Hill, CA 94523
152-070-013 (0.45 Ac.)
Shapell Industries of
Northern California
100 N. Milpitas Blvd.
Milpitas, CA 95035
202-100-016 (9.22 Ac.)
I PAGE 1 OF 5
NO.
VI. CONSENT CALENDAR 11
DATE
October 28, 1985
TYPE OF ACTION
ACCEPT FOR PROCESSING
INITIATING DEPT.lDIV.
Engineering Dept./Construction Division
Remarks
Lead
Agency
Proposal consists of four Contra Costa
building sites with one County
large parcel remaining
which will be split in the
future. A IINegative
Declarationll has been
prepared by Contra Costa
County.
Parcel is one legal buildin CCCSD
site. Owner plans to
construct one single family
residence. District to
prepare IINotice of
Exemption.1I
Vacant parcel, owner to CCCSD
build one single family
residence. District to
prepare IINotice of
Exemption. II
Parcel is a portion of City of
proposed Subdivision 6416 Danville
which the District Board
approved for annexation on
August 1, 1985 (P.A.85-16~
City of Danville has
approved the E.I.R.
RECOMMENDATION: Authorize P.A. 85-23, 85-24, 85-25, and 85-26 to be included in a
Ifuture formal annexation.
INITIATING DEPT.lDIV.
13021'.9/65
IQIi
DH
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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PROPOSED ANNEXATION
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PROPOSED ANNEXATION
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Centr" Contra Costa Sanital. District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
SUBJECT
1985
NO.
VI.
CONSENT CALENDAR 12
ACCEPT TIiE OONTRACT FOR OONSTRUCTION OF PROJ ECT 20000,
BAASCREEN INSTJlLLATION AND AUTIiORIZE TIiE FIL ING OF
TIiE NOTICE OF COMPLETION
DATE
October 21, 1985
TYPE OF ACTION
ACCEPT OONTRACT WORK
SUBMITTED BY
Munawar Husain, Associate Engineer
INITIATING DEPT.lDIV.
Engineering Dept./Construction Div.
ISSUE: Work has been compl eted on the Barscreen Install ati on proj ect and the
contract is now ready for acceptance.
BACKGROOND: The contract work i ncl uded removal of two exi sti ng barscreens fran
the Inlet Building and the installation of two District furnished Catenary
barscreens. Also included was installation of screenings handling equipment,
piping, and electrical work.
Dalzell Corporation was issued a Notice to Proceed on August 12, 1985. On October
17, 1985 the work was completed by the Contractor. It is necessary to accept the
contract work at this time.
RECOMMENDATION: Accept the contract for construction of Project 20000, Barscreen
Installation, and authorize the filing of the Notice of Canpletion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JMc
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INITIA T1NG DEPT.lDIV.
1302.4.9/85
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Centr, Contra Costa Sanital District
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER
BOARD MEETING OF
November 7, 1985
NO.
VI.
CONSENT CALENDAR
13
CLOSE OUT THE CHLORINE/SULFUR DIOXIDE SYSTEM IMPROVEMENT
PROJECT AND RETURN $12,790 TO THE SEWER CONSTRUCTION
FUND <DISTRICT PROJ ECT 3660)
DATE
October 25, 1985
TYPE OF ACTION
INFORMATION
SUBJECT
SUBMITTED BY
Munawar Husain, Associate Engineer
INITIATING DEPT./DIV.
Engineering Dept./Construction Div.
ISSUE: All work has been completed on the Chlorine-Sulfur Dioxide Project and the
project can now be closed out.
BACKGROUND: This project consisted of the construction of improvements to enhance
the operation and safety features of the Treatment Plant's chlorine system and the
installation of a new sulfur dioxide storage tank and operations building. The
contractor, Monterey Mechanical, commenced work in October, 1983. Substantial
compl eti on occurred on November 5, 1984, which was 82 cal endar days after the
contract time for completion. Delays and time extensions were negotiated
resulting in no liquidated damages being assessed. The project was accepted by
the Board on January 3, 1985.
There were 26 change orders issued on the project which resulted in a decrease in
the costs of the construction contract. Construction management costs exceeded
budgeted amounts because of the delays in completing the project. The net effect
of the changes in cost was a reduced total project cost. The original total
project budget was $829,795. The total project cost was $817,005 which is $12,790
under the original budget. Staff is proceeding to close out the project which
will result in $12,790 being returned to the Sewer Construction Fund.
RECOMMENDATION: This item is presented to the Board for information. No action
is necessary.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JSM
RAB
130211.9/85
JII
MH
f)~
INITIATING DEPT./DIV.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
No.VI. CONSENT CALENDAR
14 11 7 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
October 31, 1985
SUBJECT
AUTHORIZE AN EXTENSION OF MEDICAL LEAVE OF ABSENCE FOR
JAMES BOLDEN, UTILITY WORKER
TYPE OF ACTION
AUTHORIZE LEAVE
SUBMITTED BY ar es a s
Plant Operations Department Manager
INITIATING DEPT./DIV.
Plant Operations Department/Maintenance
Issue: It is requested that James Bolden, Utility Worker, be granted an extension
of his medical Leave of Absence.
Background: James Bolden has been off work due to back problems since July, 1985.
He was granted a three-month medical Leave of Absence on August 8, 1985. He has
been unable to obtain a release from his doctor to come back to work and requests
a three-month extension of his Leave of Absence.
Recommendation: Authorize an extension of medical Leave of Absence for James Bolden,
Utility Worker, up to three months maximum.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
e"
.
Centr~
Contra Costa Sanitaa District
.,
BOARD OF DIRECTORS
PAGE 1
OF 1
POSITION PAPER BOARD MEETINN8~ember 7, 1985
NO.
VII. ADMINISTRATIVE 1
SUBJECT
DATE
October 31, 1985
CONSIDER A REQUEST FOR EMERGENCY WITHDRAWAL OF FUNDS FROM
THE DEFERRED COMPENSATION PLAN TYPEOtbll~ER EMERGENCY
WITHDRAWAL
.
Walter N. Funasaki, Finance Officer
INITIATING DEPT.lDIV.
Administrative/Finance & Accounting
SUBMITTED BY
ISSUE: Authorization by the Board of Directors is required for emergency withdrawal
of funds from the Deferred Compensation Plan.
BACKGROUND: James Bolden, Utility Worker, has requested a $4,545 emergency
withdrawal from the Deferred Compensation Plan based on extreme financial hardship
caused by a medical leave of absence. The Deferred Compensation Plan Advisory
Committee has reviewed the request and determined that it meets the requirements for
emergency withdrawal.
RECOtIENDATION: Approve James Bol den's request for an emergency withdrawal of
$4,545 from the Deferred Compensation Plan, as recommended by the Deferred
Compensation Plan Advisory Committee.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
,go-~'
1302,A.9/85 WN F
.
Centr," Contra Costa Sanital District
..
BOARD OF DIRECTORS
PAGE 1 OF
POSITION
PAPER
BOARD MEETING OF
November 7, 1985
NO.
VIII. ENGINEERING 1
DATE
November 5, 1985
TYPE OF ACTION
CONSIDER
CONDEMNATION
REQUEST
SUBJECT
CONSIDER THE REQUEST BY MR. DAVID DEUTSCHER FOR THE
CONDEMNATION OF A PUBLIC SEWER EASEMENT IN THE
PLEASANT HILL AREA (JOB 4048)
SUBMITTED BY INITIATING DEPT./DIV.
Jay McCoy, Construction Division Manager Engineering Dept./Construction Div.
ISSUE: Mr. David Deutscher, developer of Subdivision No. 6668 in Pleasant Hill,
has requested the Board to consider the condemnation of an offsite public sewer
easement.
BACKGROUND: Mr. Deutscher is developing a 26 lot subdivision in Pleasant Hill at
the northeast corner of Taylor Boulevard and Grayson Road. The nearest existing
sanitary sewer system is within Linda Lane at the northern boundary of the
proposed subdivision. The proposed development is too low to gravity sewer to this
existing system. The filling of the development area has been investigated but
the city of Pleasant Hill will not allow the site to be filled.
The three alternatives available to provide sewer service to Subdivision 6668 are
outlined below, along with comparative advantages and disadvantages:
AL TERNATIVE
ADV ANTJlGES
DISADVANTJlGES
1. Installation of approximately
250 feet of gravity sewer to
the east across a creek and
through an easement on private
property to Strand Avenue.
o Moderate first
cost.
o Requires condemnation
(condemnation costs
are uncertain).
o Disruption to
fewer properties
during construc-
tion.
o Future maintenance
costs for easement
sewer and creek
crossing.
o Added responsibility
for maintenance of
creek.
o Risk of failure of
creek crossi ng.
o Existing downstream
sewer is in poor
condition.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
tiff>
RAB
.--------r-
SUBJECT
CONSIDER THE REQUEST BY MR. DAVID DEUTSCHER FOR THE
CONDEMNATION OF A PUBLIC SEWER EASEMENT IN THE
PLEASANT HILL AREA (JOB 4048)
2. Installation of a sewage pumping 0 Low first cost.
station for the subdivision.
o No disruption to
surrounding
properti es.
3. Installation of approximately
800 feet of parallel 8-inch
sewer in Linda Lane at a lower
el evati on.
o Normal operation
and maintenance
costs.
o Eliminates one
existing section
of sewer in
sewer easement.
POSITION PAPER
PAGE
DATE
2
OF 5
November 5, 1985
o High future operation
and maintenance cost.
o Risk of sewage over-
flows during power
or equipment failures.
o Highest first cost.
o Highest disruption
to surrounding
properties.
o Requires a 24-foot
deep sewer which
could be expensive
to repair in future.
The alternatives are shown on the attached map. Cost estimates for the first cost
and present worth of additional operation and maintenance (O&M) costs of the three
alternatives follow:
o Alternative No.1: Staff estimates very approximately $60,000 first
cost, including condemnation.
Present worth of 50 years of additional O&M costs is
approximately $111,000.
o Alternative No.2: Staff estimates very approximately $45,000 first
cost.
Present worth of 50 years of additional O&M costs is
approximately $137,000.
Staff estimates very approximately
cost. Deutscher estimates very
$150,000 to $200,000.
$84,000 first
approximately
o
Alternative No.3:
No additional O&M costs.
Mr. Deutscher has reportedly attempted to obtain a sewer easement through a parcel
on Strand Avenue owned by Mr. and Mrs. Stokes (Alternative No. 1). The parties
have apparently been unable to agree on price and terms.
--------.
13028-9/85
SUBJECT
POSITION PAPER
CONSIDER THE REQUEST BY MR. DAVID DEUTSCHER FOR THE
CONDEMNATION OF A PUBLIC SEWER EASEMENT IN THE
PLEASANT HILL AREA (JOB 4048)
PAGE
DATE
3
OF 5
November 5, 1985
Mr. Deutscher has approached District staff with a request to condemn the easement
required for Alternative No. 1. District staff has advised Mr. Deutscher that
past Board policy has been not to pursue private condemnations except in the case
of compelling public need. Since there are other viable alternatives, Mr.
Deutscher was advised that his request does not seem to fit past Board policy.
Mr. Duetscher has disagreed with the staff's position on this matter and feels
that Alternative No. 1 is superior to Alternative No.3. In addition, Mr.
Deutscher has requested that the District write a letter of support for a private
condemnation to the city of Pleasant Hill should the District decide to decline to
proceed individually on a condemnation on Mr. Deutscher's behalf.
Staff has made a technical eval uation of the three al ternatives to serve the
Deutscher development. It is recommended that Alternative No. 2 be e1 iminated
because of the cost of future operations and maintenance and because of the risk
of future sewage spills due to equipment fail ure. Alternative Nos. 1 and 3 are
judged to be roughly equivalent from a technical perspective. The initial cost of
Alternative No.1 is less than Alternative No.3, but Alternative No.1 has a risk
of creek bank failure in the future and has the disadvantage that the downstream
sewer is in poor repair and will likely need to be replaced sooner than would
otherwise be required because of the extra load imposed by the Deutscher
development.
In the absence of a clearly superior technical alternative to serve the Deutscher
development, staff defers to the Board for policy guidance in this matter.
Previous Boards have typically dec1 ined to condemn sewer easements when other
feasible alternatives (other than pumping) have been available. It is suggested
that the Board consider the following factors in rendering its decision in this
case:
o The relative benefits to the public represented by Alternative No.
1 versus Alternative No.3.
o The hardship, if any, that would be incurred by the Stokes family by
the condemnation process which may be followed if Alternative No.1
is chosen.
o The precedent that would be set in the future by the Board action in
th i smatter.
o Legal considerations relative to the condemnation process.
RECOMMENDATION: Consider the facts in this case and provide policy guidance to
the staff in this matter.
---------
13026-9/85
0,-------.------------__.__.0_.__.._0.._.0..__..-. I
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10
_._--~-_._._--_._-
DAVID DEUTSCHER REAL ESTATE
COMMERCIAL AND INDUSTRIAL REAL ESTATE/LAND DEVELOPMENT
October 17, 1985
~~c~n~~[Q)
OCT 1 7 1985
cccso
SECRETARY OF rHE DIST~ICT
Ms. Joyce E. McMillan
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Re: Request for Attendance at Board of
Directors' Meeting on October 17, 1985
Dear Joyce:
I am in receipt of Jay McCoy's 1 etter dated October 16, 1985 stating that we
could lower the Hne in Linda Lane for 700-800 feet. t~e find this proposal to
be unacceptable due to the cost of this line relocation. We would like to meet
before the Board to request condemnation of the Stokes' easement.
Please inform me as to the date when I may appear.
DD:mm
370 CIVIC DRIVE . PLEASANT HILL. CALIFORNIA e4523 . (4151 878-8US8
...... -..--t-.---..",.-..--.--....
.
Centr~
Contra Costa Sanitar District
.
BOARD OF DIRECTORS
PAGE 1
OF 1
POSITION
PAPER
BOARD MEETING OF
SUBJECT
NO.
IX. TREATMENT PLANT
1
AUTHORIZATION OF $10,750 IN SEWER CONSTRUCTION FUNDS
FOR THE PURa-fASE OF A NEW VERSATEC PRINTER
DATE
No
TYPE OF ACTION
AUTHORIZE FUNDS
SUBMITTED BY
Kenneth Moon
Com uter S stems Technician
INITIATING DEPT./DIV.
Plant Operations Department/
Com uter Section
ISSUE: The Plant Operations Department's graphics printer must be replaced.
BACKGROUND: The Pl ant Operati ons Department's computer system utilizes two
graphics printers for printing midnight and daily laboratory plots, plant
operati ng data, and trend plots. Speci al software was written for these pri nters
by Versatec and incorporated into the Modcomp controllers during computer system
design. This makes our system compatible only with Versatec printers. The
original matrix printers are fifteen years old and no longer supported by
Versatec. The worst of the two pri nters was repl aced 1 ast year. The remai ni ng
printer has now become of limited use due to software modification to accomodate
the printer purchased last year.
A replacement for the second unit was not included in the equipment budget for
this year since the modifications to the existing software which limits its use
were not anticipated.
RECOMMENDATION: Authorize $10,750 from Sewer Construction funds to purchase a new
Versatec printer.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A.9/85
KM
GW
WEB
N Vv ffi
.
Centr___ Contra Costa Sanitar.. District
BOARD OF DIRECTORS
PAGE 1 OF 4
POSITION
PAPER
BOARD MEETING OF
November 7, 1985
NO.
x. BUDGET AND FINANCE
1
SUBJECT
DATE
October 30, 1985
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY
OF DOCUMENTATION IN SUPPORT OF THE PROPOSITION 4
APPROPRIATIONS LIMIT
TYPE OF ACTION
AUTHORIZE PUBLIC
NOTICE
SUBMITTED BY
INITIATING DEPT.lDIV.
Walter N. Funasaki, Finance Officer
Administrative/Finance and Accounting
ISSIE: The Central Contra Costa Sanitary Di strict is requi red to establ ish its
appropriations limit in accordance with Article XIII B of the California Constitution.
BACKGROUND:
General ReQui rements: Proposition 4 was approved on November 6, 1979, and was
incorporated in the Cal ifornia Constitution as Article XIII B. Article XIII B,
as implemented by Senate Bill 1352, 1 imits appropriations of state and local
governments to the appropriations of the 1978-1979 base year adjusted in each
subsequent year for changes in the consumer price index or California per capita
personal income, whichever is lower, and population.
SB 1352 requires government agencies to establ ish their appropriations 1 imit by
resolution each year at a regularly scheduled meeting or a noticed special meeting
beginning with the 1980-1981 fiscal year. Notice to the public of the
availabil ity of documentation in support of the appropriation 1 imit was open to
challenge within 60 days of the effective date of the resolution; for 1981-1982,
and each fiscal year thereafter, the period in which a challenge can be commenced
is 45 days of the effective date of the resolution.
Key Assumptions: The following key assumptions have been used in interpreting the
provisions of Article XIII B:
o The District accounts for its activities in three separate funds: Running
Expense Fund (General Fund); Sewer Constructi on Fund (Capital Fund); Debt
Service Fund. The Running Expense Fund is considered to be an Enterprise
Fund and is not subject to limitation under Proposition 4. Enterprise Funds
are generally used to account for operations that are financed and operated
in a manner similar to private business enterprises where it is intended that
costs of providing goods or services to the public on a continuing basis be
financed or recovered primarily through user charges.
o Article XIII B defines "proceeds of taxes" as including, but not restricted
to, all tax revenues, income from investment of tax proceeds, and the
proceeds of regul atory 1 icenses, user charges and fees to the extent that
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
PM
#. ~~
130211.9/85 WN F
--------_..-._._-_._-----,_._~---------_._,---_._.__..-..._...,._--~.~._._._--_.__.._-
SUBJECT
AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY
OF DOCUMENTATION IN SUPPORT OF THE PROPOSITION 4
APPROPRIATIONS LIMIT
POSITION PAPER
PAGE 2 OF 4
DATE
October 30, 1985
that such proceeds exceed the reasonable cost of providing the regulation,
product or service. "Proceeds of taxes" also include state subventions,
other than those for mandated programs for which the state reimburses the
local agency. SB 1352 further defined state subventions to include only money
received by a local agency from the state, the use of which is unrestricted
by the statute providing the subvention. Grant funds received from the state
for capital projects are restricted to specific uses and are, therefore, not
"proceeds of taxes."
o Fund balances carried over into fiscal year 1980-1981 are generally subject
to limitation unless they were appropriated into a reserve account prior to
July 1, 1980; however, as the Sewer Construction Fund is a single purpose
fund, the fund bal ance at June 30, 1981, can be construed as havi ng been
appropriated into reserves and, therefore, not subject to limitation.
Computation of Appropriations Limit: The District appropriations limits are
computed on the following attachment:
Attachment A - Appropriations Limit: 1979-1980, 1980-1981, 1981-1982,
1982-1983, 1983-1984, 1984-1985, and 1985-1986.
RECOtIENDATION: Authorize placement of a Public Notice advising that documentation
used in the determination of the appropriation limit shall be available fifteen days
prior to the Board Meeting to be held on December 5, 1985, at which the appropriations
limit for the Sewer Construction Fund for the fiscal year 1985-1986 will be adopted.
---------
13028-9/85
CENTRAL CONTRA COSTA SANITARY DISTRICT
Attachment A
Page 3 of 4
Sewer Construction Fund (Capital Fund)
Appropriations Limit
1979-1980, 1980-1981, 1981-1982, 1982-1983, 1983-1984,
1984-1985, and 1985-1986
1978-1979 Appropriations Subject to Limitation
1979-1980 Appropriations Limit:
CPI Change
State Per Capita Personal
Income
Population Change
Compound Effect:
$4,697,644 x 1.1252 =
1980-1981 Appropriations Limit:
CPI Change
Per Capita Income Change
Population Change
Compound Effect:
$5,285,789 x 1.1470 =
1981-1982 Appropriations Limit:
Per Capita Income Change
Population Change
Compound Effect:
$6,062,800 x 1.1127 =
1982-1983 Appropriations Limit:
CPI Change
Population Change
Compound Effect:
$6,746,078 x 1.0772 =
1.1017
1.1500
1. 0214
1.1017 x 1.0214 = 1.1252
$5,285,789
1.1468
1.1211
1.0231
1.1211 x 1.0231 = 1.1470
$6,062,800
1. 0912
1. 0197
1.0912 x 1.0197 = 1.1127
$6,746,078
1. 0679
1.0087
1.0679 x 1.0087 = 1.0772
$7,266,875
$4,697,644
1983-1984 Appropriations Limit:
Per Capita Income Change
Population Change
Compound Effect:
$7,266,875 x 1.0388 =
1984-1985 Appropriations Limit:
CPI Change
Population Change
Compound Effect:
$7,548,830 x 1.0612 =
1985-1986 Appropriations Limit:
CPI Change
Population Change
Compound Effect:
$8,010,818 x 1.0506 =
1.0235
1.0149
1.0235 x 1.0149 = 1.0388
$7,548,830
1. 0474
1.0132
1.0474 x 1.0132 = 1.0612
$8,010,818
1.0374
1. 0127
1.0374 x 1.0127 = 1.0506
$8,416,165
Page 4 of 4
.
Centr~
Contra Costa Sanital District
.
BOARD OF DIRECTORS
PAGE 1
OF 6
POSITION
PAPER I BOARD MEETING OF
November 7, 1985
NO.
x. BUDGET AND FINANCE 2
SUBJECT
DATE
October 29, 1985
RECEIVE AUDIT REPORT AND RELATED INTERNAL ACCOUNTING
CONTROLS REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 1985
TYPE OF ACTION
RECEIVE AUDIT
REPORTS
SUBMITTED BY
INITIATING DEPT./DIV.
Walter Funasaki, Finance Officer
Administrative/Finance and Accounting
ISSUE: The District's audited financial statements and related auditor's report on a
review of the District's system of internal accounting controls are being submitted to
the Board of Directors.
BACKGROUND: Hood and Strong, Certified Public Accountants, have completed their audit
of the District's financial statements for the fiscal year ended June 30, 1985, and
prepared thei r auditors' opi nion thereon. The fi nanci al statements and accompanyi ng
auditors' opinion were reviewed in draft form by the Board's Budget and Finance
Committee and District management.
The customary report by the auditors which contains recommendations to improve the
system of internal accounting controls based on observations during the examination of
the financial statements is provided as Attachment I. As required by the District's
recently adopted Investment Policy, the auditors performed a more detailed review of
the internal accounting controls for investment transactions, and have incorporated
their recommendations in their report. A summary of the auditors' internal controls
recommendations and the District's planned actions in addressing the recommendations
are presented in Attachment II.
REC<MENDATION: Receive the audited fi nanci al statements for the fiscal year ended
June 30, 1985 and auditors' opinion thereon, and the rel ated auditors' report of
internal accounting controls recommendations.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
,
A ~Di r M"i:;;!./ HIEF ENG.
l ...-ALl-2 (f.
If Ih 0 C--
ROGER J. DOLAN
INITIATING DEPT./DIV.
,.~
b--~'
1302".9/85
WF
PM
Attachment I
Hood
and
Strong
certified public
accountants
Telephone (415) 781-0793
101 California Street. Suite 1500 . San Francisco, CA 94111
October 25, 1985
BOARD OF DIRECTORS
CENTRAL CONTRA COSTA SANITARY DISTRICT
5019 Imhoff Place
Martinez, CA 94553
Gentlemen:
We have examined the financial statements of CBRTRAL CORTRA COSTA SABITARY
DISTRICT for the year ended June 30, 1985, and have issued our report thereon
dated September 3, 1985. As part of our examination, we made a study and
evaluation of the District's system of internal accounting control to the extent
we considered necessary to evaluate the system as required by generally accepted
auditing standards. The purpose of our study and evaluation was to determine
the nature, timing, and extent of the auditing procedures necessary for expres-
sing an opinion on the District's financial statements. OUr study and evalua-
tion was more limited than would be necessary to express an opinion on the sys-
tem of internal accounting control taken as a whole.
The management of Central Contra Costa Sanitary District is responsible for
establishing and maintaining a system of internal accounting control. In ful-
filling this responsibility, estimates and judgments by management are required
to assess the expected benefits and related costs of control procedures. The
objectives of a system are to provide management with reasonable, but not abso-
lute, assurance that assets are safeguarded against loss from unauthorized use
or disposition, and that transactions are executed in accordance with manage-
ment's authorization and recorded properly to permit the preparation of finan-
cial statements in accordance with generally accepted accounting principles.
Because of inherent limitations in any system of internal accounting
control, errors or irregularities may nevertheless occur and not be detected.
Also, projection of any evaluation of the system to future periods is subject to
the risk that procedures may become inadequate because of changes in conditions
or that the degree of compliance with the procedures may deteriorate.
Our study and evaluation made for the limited purpose described in the first
paragraph would not necessarily disclose all material weaknesses in the system.
Accordingly, we do not express an opinion on the system of internal accounting
control of Central Contra Costa Sanitary District taken as a whole. However,
our study and evaluation disclosed no condition that we believe to be a material
weakness.
Associated Worldwide with Dearden Farrow International
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 25, 1985
Page 2
This report is intended solely for the use of management and should not be
used for any other purpose.
Based upon our audi t work, we offer the following comments and recommenda-
tions:
PRIOR YEAR RECOMMENDATIONS
All prior year recommendations have been implemented or are in process at
this time.
INVESTMENTS
The Board of Directors ini tia ted an Inves tment POlicy as of Apri 1 1985.
This document is a good guideline for maintaining liquidity, diversifica-
tion, an adequate rate of return, and proper authorization of transactions.
During our review of the internal control policies for investments, the
following were noted:
1. The Finance Officer authorized two investment transactions exceeding the
$4 million limit. There was no evidence of approval from the Deputy
General Manager (over $4 million) or the General Manager - Chief Engin-
eer (over $5 million).
2. The instruction form which is mailed to the County is currently not
intended to be the source of the approval documentation. An internal
form is retained with the documentation.
Section IX of the Investment Policy describes control procedures, in-
cluding the approval limits. Per our discussion with the Finance Offi-
cer, these approvals are for internal purposes only. As far as the
County is concerned, the Finance Officer is authorized to execute all
investment transactions without regard to dollar limits.
We suggest that this point be clarified in the Investment Policy, as it
is not clear from reading the control section exactly what is intended.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 25, 1985
Page 3
ACCOUNTING POLICIES
Collection of Receivables and Recovery of Assets:
It has been the policy of the District to record receivables and some costs
as assets at their full value until the District is certain that the account
will not be collected or there is no future value. Examples include the
LID54 receivable and the land fill study. Accounting practices require the
use of estimates and under generally accepted accounting principles, these
items should be adjusted based upon estimates of probable outcome. There-
fore, we suggest that the receivables and items such as the land fill study
be evaluated each year in terms of probable collection or value and adjust-
ments made at that time, rather than when the ultimate outcome is deter-
mined.
Legal Cos ts
Under generally accepted accounting principles, legal costs incurred which
are directly related to the construction of a facility may be considered
part of the cost of the asset. Costs relating to the Peterson-Simpson suit
met this criteria. There are other aspects such as total cost and recovera-
bility that need to be considered. The District is currently incurring and
capitalizing legal costs which relate to the water reclamation contract dis-
pute with the Contra Costa Water District. It is not clear that these legal
costs meet the criteria to be capitalized. Since it appears that these
costs could be significant in the future, we suggest that a policy for capi-
talization be established and monitored going forward.
It was evident again this year that your accounting personnel have been pro-
viding management with timely and accurate information throughout the year.
These personnel should be complimented on the excellent job that they have done.
We appreciate the 'opportunity of communicating our comments and recommenda-
tions, and are available to further discuss them if you so desire.
We acknowledge and thank Mr. Walter Funasaki and his staff, especially Mr.
Steve Elsberry, for their courtesy and cooperation extended to us during the
course of our work.
Very truly yours,
MHM:kwd
AhJad~
.__..~._.~--_.._-_._-----_.__.__._--
Attachment II
CENTRAL CONTRA COSTA SANITARY DISTRICT
StN4ARY OF AUDITORS' REC<MEtI>ATIONS
AND DISTRICT ACTIONS
Auditors' Recommendation
Inves1:lnents
1.
Two investment transactions
which exceeded the $4 million
signature limit of the Finance
Officer were not counter-
signed by the Deputy General
Manager (over $4 million) and
the General Manager-Chief
Engineer ($5 million).
2.
The form letter containing
the investment instructions
to the County bears only the
Finance Officer's signature
block. The applicable
approval signatures of the
Finance Officer, Deputy
General Manager, and General
Manager-Chief Engineer for
each investment transaction,
based on their approval
limits of $4 million, $5
million, and over $5 million,
respectively, are affixed to
a District document which
supports the investment
instructions. The District's
Investment Policy document
should be clarified to indj-
cate whether applicable
approval signatures are re-
quired on the investment
form letter to the County.
District Action
Approval limits will be re-
vised to require the approval
of the Deputy General Manager
for amounts of $5 million or
less; the General Manager-Chief
Engineer's approval of all amounts
exceeding $5 million will continue
to be requ ired.
The District's Investment Policy
document will be revised to re-
quire approval signature blocks
of the Finance Officer, Deputy
General Manager, and General
Manager-Chief Engineer on the
investment form letter to the
County. Appropriate signatures
will be obtained based on the
revised approval limits.
Accountin~ Policies--Gollection of Receivables and Recovery of Assets
Receivable balances and capital
asset balances, such as the
landfill study, should be
evaluated annually to determine
probable collection or continued
asset value and adjusted at that
time, rather than when the
ultimate outcome is determined.
A review of collectibility of
receivables and the appropriate-
ness of capital asset balances is
performed annually by the Finance
Officer. Such review will be
changed to a semiannual basis to
produce timely adjustment of
account balances which may be
required.
-..--.---..-"--------..-..--,--~,________......_._"_M.____._.__."~.__,._..,.__.,._.__.____..______~__..__
Auditors' Recommendation
Account1na Po11c1es--leaal Costs
legal costs related to the
water reclamation contract
dispute with the Contra
Costa Water District are
being capitalized. It is
unclear whether such costs
are directly related to the
construction of a facility.
and. therefore. capitalizable.
As such costs could be signif-
icant in the future. a deter-
mination should be made
regarding capitalizing future
legal costs.
Attachment II
District Action
A review of the capitalization
of legal costs related to the
water reclamation contract dis-
pute will be performed by the
Finance Officer. The results
of the review will be reported
to District management and the
Board of Directors by December 19.
1985. with a recommended course
of action.
. ..... .
~.!,-
.
Centr...
Contra Costa Sanita~,; District
BOARD OF DIRECTORS
I PAGE 1
OF 1
POSITION PAPER I BOAF~J~~~~b~Gr07, 1985
SUBJECT
APPROVE SETTLEMENT PAYMENT FOR MARIA LLAMAS VS. CCCSD
LAWSUIT - SUPERIOR COURT, CONTRA COSTA COUNTY CASE #251586
NO.
XI. LEGAL/LITIGATION 1
DATE
November 1, 1985
TYPE OF ACTION
APPROVE SETTLEMENT
PAYMENT
SoUBMITT.ED ex
.J aCK t.. liampbe 11
Administrative Operations Manager
INKU'rrirrfi~'tjr~~rve
Risk Management and Safety
ISSUE: The Maria Llamas vs. CCCSD lawsuit has been settled and the District needs to
reimburse the insurance carrier for the self-insured retention (SIR) portion.
BACKGROUND: In closed session on December 20, 1984, the Board di rected staff to
attempt a settlement of this lawsuit in coordination with the District's insurance
carrier. A settlement for $140,000 was achieved prior to the start of the trial and
the carrier has made payment to Ms. Llamas. The carrier, Prudenti al Reinsurance
Company, now requests that it be reimbursed for the sel f-insured retention portion
less the District-paid defense costs. The defense expenditures to date are $11,300
with a few more closeout charges expected. This leaves a maximum balance on the
$50,000 SIR of $38,700. Because this is a major claim, the staff requests that it be
paid from the O&M Contingency Fund.
RECOMMENDATION: Approve payment of $38,700 maximum from the Operations and
Maintenance Contingency Fund to the Prudential Reinsurance Company for the District's
portion of the Maria Llamas vs. CCCSD lawsuit settlement.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
II
( .A.0. (y;/rIEF ENG.
- W /,/, ..., J~
/ ROGER J. DOLAN
'1i'VZffi,v
1302A.9IW JEC
~
PM
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.
Centr
Contra Costa Sanita~ District
~
BOARD OF DIRECTORS
PAGE 1 OF 1
POSITION
PAPER I BOARD MEETING OF
November 7, 1985
NO.
XI.
LEGAL/LITIGATION 2
SUBJECT
DENY CLAIM FROM STATE FARM INSURANCE COMPANY
CONCERNING PROPERTY AT 1581 HARLAN DRIVE, DANVILLE
DATE
October 30, 1985
TYPE OF ACTION
DENY CLAIM
SY3~TT~~ BCampbe 11
Administrative Operations Manager
IN~lt,j1;!fW{~'tt.~~~ve/
Risk Management & Safety
ISSUE: A cl aim for unknown damages has been received from State Farm Insurance
Company alleging a July 5, 1985 incident at 1581 Harlan Drive, Danville, involving
earth movement and excessive water.
BACKGROUND: This is apparently a subrogation claim from the insurer of the above
property. A preliminary review by District staff cannot identify any specific
District activity at this location which might have resulted in property damage on
that date. The attorney for State Farm has been contacted with a request to furnish
additional information which would help the staff to determine what the CCCSD
involvement might have been or what incident generated the claim. Although the
attorney has promised to provide this and several follow-up requests have been made,
no response has been made to-date. Therefore, the staff recommends that this claim be
denied.
RECOMMENDATION: Deny claim from State Farm Insurance Company for damages alleged to
have occurred at 1581 Harlan Drive, Danville, Cal ifornia. Refer to Administrative
Operations Manager for further action as necessary.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
IN;JlyeEPT.lDIV.
1302A9(ay' J EC
~
PM
\ ~ ~t2~IEF ENG.
Iff,V v vv-
/ ROGER J. DOLAN
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