HomeMy WebLinkAboutAGENDA BACKUP 05-16-85
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. IV. BIDS AND AWARDS
1 51 6 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
May , 1985
TYPE OF ACTION
AUTHORIZATION TO AWARD PURCHASE ORDER FOR ONE 4-DOOR FORD
TEMPO SEDAN
AWARD OF PURCHASE ORDER
SUBMITTED BY INITIATING DEPT./DIV.
Ken Laverty, Purchasing & Materials Officer Administrative/Purchasin
ISSUE: One new 1985 4-door sedan was authorized for purchase in the 1984-1985
Equipment Budget. Staff work has been completed, and we hereby recommend that
the purchase be approved.
BACKGROUND: The Request for Bid was publicly advertised on April 23, 1985, and
Bids were publicly opened on May 7, 1985. One Bid was received.
A technical and commercial evaluation was conducted by Collection System Operations
Department and Purchasing (see Attachment 1) which shows that the only Bidder,
Sun Valley Ford, is the lowest responsible Bidder. The Bid price, including tax,
is $8,251.92. This price is considered fair and reasonable in comparison to market
price and previous price paid by the District for similar vehicles. Five other firms
were furnished Bids but were unable to bid due to unavailability at the factory
because production had closed for 1985 models.
Although, normally, District vehicles are bid in autumn, this purchase action was
scheduled at this time as a result of a planned review of the District's overall
sedan fleet requirements. This review determined that two sedans will be sold as
surplus since they have reached the end of their economic life. The review further
revealed that one sedan is necessary to replace the two surplused vehicles in order
to meet the current requirements of the District.
RECOMMENDATION: Authorize award of a purchase order to Sun Valley Ford for one new
1985 4-door Ford Tempo sedan for a total amount of $8,251.92.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
KFL
JL
PM
INITIATING DEPT./DIV.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. V. CONSENT CALENDAR
1 5 1 6 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
Ma 6 1985
TYPE OF ACTION
SUBJECT AUTHORIZATION FOR P.A. 85-8 (WALNUT CREEK) AND P.A. 85-9
(LAFAYETTE) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION
TO THE DISTRICT ACCEPT FOR PROCESSING
SUBMITTED BY
Dennis Hall Associat
Parcel
No.
Owner
Address
Area Parcel No. & Acrea e
Lead
Remarks A enc
85-8
Walnut W. & K. Williams
Creek 67 Orchard Estates Dr.
Walnut Creek, CA 94598
138-080-008 (0.60 Ac)
Existing house, CCCSD
failing septic system,
District to prepare
"Notice of Exemption."
85-9
Lafayette Ronald D. Gerke
4429 Marsh Elder Ct.
Concord, CA 94521
167-100-007 (0.83 Ac)
Owner plans to build CCCSD
one house on this
property. Public
sewer main must be
extended. District to
prepare "Notice of
Exemption. II
RECOMMENDATION: Authorize P.A. 85-8 and 85-9 to be included in a future formal
annexation.
REVIEWED AND RECOMMENDED FOR BOARD ACT/ON
y
I~~G DEPT./DIV.
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PROPOSED ANNEXATION
I? A. 85 -.9
c((SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. V. CONSENT CALENDAR
2 5/16/85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
May 7, 1985
SUBJECT
TYPE OF ACTION
APPROVE AGREEMENT RELATING TO REAL PROPERTY WITH
JON D. LOWRY, JOB 731, WALNUT CREEK AREA
APPROVE REAL PROPERTY
AGREEMENT
SUBMITTED BY
Denni s Ha 11 ,
INITIATING DEPT./DIV.
ISSUE: The property owner has proposed the construction of a wooden
deck over a District easement.
BACKGROOND:
at a mi nimum
approximately
feet wide.
The deck will be cantilevered above the easement area
cl earance of twel ve feet. The deck w ill encroach
seven feet into the existing easement which is ten
The property Oi'lner has cooperated with District staff by providing
construction drawings of the deck and has paid the Districts fee for
processing the subject agreement.
Staff has determined that the improvements will not interfere with
the present use of our sewer; however, if the need should arise, the
agreement requi res the property owner to move the deck at his
expense within thirty days of notice to do so.
RECOMMENDATION: Approve the Agreement rel at1 ng to Real Property
with Jon D. Lowry, Job 731, authorize the President of the Board to
execute said Agreement and authorize the Agreement to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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INITIATING DEPT./DIV.
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Real Property Agreement
Job 731
Walnut Creek Area
((sD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VI. ENGINEERING
1 5 16 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
May 10, 1985
TYPE OF ACTION
AUTHORIZE roNTRACT
AUTHORIZE FUNDS
CONTRACT AMENDMENT NO. 1 WITH H. J. DEGENKOLB ASSOCIATES
FOR FINAL DESIGN OF SEISMIC ~DIFICATION PROJ ECT.
AUTHORIZE $26,410.00 FROM SEWER CX>NSTRUCTION FUNDS
Jo
Division
SUBMITTED BY
ISSUE: Board authorization is required for the General Manager-Chief Engineer to
execute Contract Amendment No.1 with H. J. Degenkolb Associates (HJD). Board
authorization of Sewer Construction Funds is also required for this work.
BACKGROUND: In February, 1982, HJD was retained by the District to study
selected structures at the District's Treatment Plant for seismic stability.
This study was completed in June, 1982, and became the basis for design work to
correct seismic deficiencies with the Solids Conditioning Building, the Plant
Operations Building maintenance/chlorine area, Substation 82, the Inlet Building,
and the furnace waste heat boil ers. The 1982 Degenkol b study onl y covered
portions of the Wastewater Treatment Pl ant which were suspect at that time.
Because of the extent of deficiencies found during the 1982 study, the District
decided to expand the investigation of seismic stability to cover the Plant
Operations Building Administration Wing and major equipment in the Sol ids
Conditioning Building (other than the waste heat boilers which were previously
addressed), The expanded investigation of seismic stability was included as a
scope item in the April, 1984, contract with HJD to design the Seismic
Modification Project.
HJD has completed the expanded evaluation of seismic stability and has found
additional structural deficiencies. HJD has concluded that a severe earthquake
woul d cause si gnificant damage to the roof of the Pl ant Operati ons Buil di ng
administration area, the grating around the multiple hearth furnaces, and the
connections to the furnace auxiliary stack and dry scrubbers. Staff recommends
that the District proceed to design minimal cost structural modifications to
rectify the newly found defici enci es. The desi gn emphasi s woul d be to prevent
injury to District personnel, not to protect structures and equipment fran
damage in an earthquake. The preliminary (predesign level) construction cost
estimate for the additional seismic modifications is $163,000.
Di stri ct staff has negoti ated Contract Amendment No. 1 with HJ 0 to desi gn the
structural modifications for the Plant Operations Building administration roof
and furnace equipment connections identified in the fOllow-up seismic study. The
design services will be provided on a cost reimbursement basis for a cost not to
exceed $29,710. This contract amendment will increase the total value of the HJD
contract to $127,080. A summary of authorized funds and expenditures is attached
to the Position Paper (Attachment 1).
REVIEWED AND RECOMMENDED FOR BOARD ACTION
L
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RJD
INITIATING DEPT./DIV.
JLK
A contingency amount was included in the Board's initial authorization for this
project. A portion of the contingency fund has been utilized to complete the 10%
desi gn of the structural mod1ficati ons for the study items. The uncommitted
contingency funds amount to $3,300 and reduces the required authorization for the
additional work under Contract Amendment No. 1 to $26,410.
The preliminary estimate for the entire Seismic Modification Project (work items
i denti fi ed by both the i ni ti al and the foll ow-up sei smi c studi es) is $1.4
million, which includes construction management costs. This project is included
in the 5-Year Capital Expenditure Plan.
Design of the Seismic Modification Project will be completed by the end of July
1985. Construction will begin during October 1985 and be completed by June 1986.
REroMMENDATION:
Amendment No. 1
final design of
mul ti pl e hearth
Authorize General Manager-Chief Engi neer to execute contract
with HJD and authorize $26,410.00 in Sewer Construction Funds for
the structural modifications to the Plant Operations Building and
furnace equipment.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
ATTAOfMENT 1
SEISMIC MODIFICATION PROJECT
SUMMARY OF AUTHORIZATIONS
AND EXPENDITURES
$
Previously Funds Needed Additional
Authorized $ Expended Current To Complete Authorizati on Revised Total
Item on 4/19/84 to 4/20/85 Balance Proj ect Desi Qn ReQ ue sted Authorization
HJ D Contract $100,670 $73,445 $27,225 $53,635 $26,410 $127,080
Force Account 13,130 8,448 4,682 4,682 -0- 13,130
Total $113,800 $81,893 $31,907 $58,317 $26,410 $140,210