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Home My WebLink AboutAGENDA BACKUP 07-18-85 ce<SD Central' Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER NO. II 1. HEARINGS 1 7 18 85 VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July IS, 1985 SUBJECT CONDUCT A PUBLIC HEARING TO CONSIDER THE APPLICATIONS FOR REFUSE COLLECTION RATE INCREASES BY VALLEY DISPOSAL SERVICES, INC. AND ORINDA-MORAGA DISPOSAL SERVICES, INC. SUBMITTED BY TYPE OF ACTION CONDUCT PUBLIC HEARING INITIATING DEPT./DIV. Walter N. Funasaki, Finance Officer Administrative/Finance & Accountin ISSUE: A Public Hearing has been set for July 18, 1985 to consider the applications for refuse collection rate increases by Valley Disposal Service, Inc. and Orinda-Moraga Disposal Services, Inc. BACKGROUND: Valley Disposal Service, Inc. and Orinda-Moraga Disposal Service, Inc. have submitted refuse collection rate increase applications for consideration by the Board of Directors. The District staff analyses and the rate increase applications were submitted to the Board of Directors on July II, 1985. Additional information requested by Board Members are provided in the following attachments: Attachment I Attachment II Attachment III Attachment IV Refuse Collectors' Operating Ratios For the Past Five Years Comparison of Operating Ratios Or other Measures Used by other Franchisors Effect of Reduction in Tipping Fees - Valley Disposal Service, Inc. Effect of Reduction in Tipping Fees - Orinda-Moraga Disposal Service, Inc. The following additional attachments provide information which may be useful in the Board's consideration of the rate increase applications: Attachment V Attachment VI Attachment VII Updated Residential, Commercial and Drop Box Rate Charts. <Recent rate changes since original preparation of the charts have been included.> Description of the Effect of Change in Numbers of Customers Workers' Compensation Insurance Return Premiums Notices of the Public Hearing were published in the Contra Costa Times on three separate days, and in the Contra Costa Sun, Valley Pioneer and San Ramon Valley Herald on two separate days. RECOMMENDATION: Conduct a Publ ic Hearing on July 18, 1985 to receive publ ic comment on the appl ications by Valley Disposal Service, Inc. and Orinda-Moraga Di sposal Service, Inc. for refuse collection rate increases, and establ ish such rates as are considered appropriate. INITIATING DEPT./DIV. ~ A~~ WNF PM REVIEWED AND RECOMMENDED FOR BOARD ACTION Attachment I Refuse Collectors' Operating Ratios For The Past Five Years The following operating ratios were achieved by Valley Disposal Service, Inc. and Or1nda-Moraga Disposal Service, Inc. for the years shown. The operat1 ng ratio is the percentage of operat1 ng expenses, after rate-setting adjustments, to operating revenues. 1979 Vall ey Disposal Or1 nda-Moraga Service Disposal Service 88.0 89.9 Note <1> 99.3 92.1 94.9 94.7 Note <2> 95.7 94.6 95.5 93.3 Year 1984 1983 1982 1981 1980 Notes: <1> Not available as no rate increase application received in 1984. <2> Not available as no rate increase appl1c~t10n received in 1982. Attachment II Comparison of Operating Ratios or Other Measures Used by Other Franchisors The Central Contra Costa Sanitary District has historically used the Operating Ratio method as its primary measure in calculating the refuse collector's revenue requirement. The Operating Ratio method expresses operati ng income as a percentage of operati ng revenues. The operati ng income is to provide for the refuse collector's interest expense, income taxes and profit. The District's 95% Operating Ratio provides for a 5% operating income and is expressed in the following calculation: 95% Operating Ratio = Operating Expenses Operating Revenues In a letter to the District dated April 27, 1983, E. Mortensen, Price Waterhouse, indicated that it was his perception that a reasonable range of operating ratios was 87% to 93%. Based on recommendations contained in the Price Waterhouse report on the District's rate-setting procedures dated February 7, 1983, the staff analyses have since included a computation of revenue requirement based on a Return on Equity method for comparative purposes. A 20% after tax Return on Equity rate has been used. 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'" QJ V> '" QJ I.- U c:: .~ 2l '" 0:: QJ ..... o z: ~ f ....._-_._-----_._.._--_._---_.._--~- DROP BOX RATES FOR NEIGHBORING COMMUNITIES City or Franchise 14 Concord Danvi 11 e (Valley Disposal) 64.40 Dublin 73.50- 9S.75 64.40 Lafayette (Valley Disposal) Larkspur 52.30- 61.25 (10 CY) Livermore 73.50- 95.75 Los Altos (7 days) 125.00 (16 CY) Martinez Moraga (Orinda-Moraga Disposal) Orinda (Orinda-Moraga Disposal) Pleasant Hill (City Limits) Pleasant Hill (Outside City Limits) San Rafael 100.00 105.00 52.30- 61.25 86.10 95.90 Walnut Creek-City (Temporary) Walnut Creek-City ( Permanent) Walnut Creek-CCCSD (Valley Disposal) 64.40 CUBIC YARDS (CY) 20 125.00 92.00 104.00-132.10 92.00 83.75- 97.95 (18 CY) 104.00-132.10 165.00 (18 CY) 115.00 102.50 102.50 120.00 125.00 83.75- 97.95 123.00 137.00 92.00 Attachment V Page 3 of 3 30 138.00 162.00-157.00 138.00 162.00-157.00 190.00 128.00 (24 CY) 184.50 205.50 138.00 -:--""-,-_.,~,----~,-----"---",--".__._--",---~,~,-,,~,._._.._.,-,.__...._---~-,.._--~.._...~...~-_..,_.__._.--_.__._-_._- Attachment VI Description of the Effect of Change in Nu~ers of Custo.ers A significant increase in the number of custaners occurring within a rate-setting period due to accelerated construction activities and residenti al and commerci al development may produce revenue and operati ng income beyond what was calculated for rate-setting purposes. The higher than forecasted operating results achieved by Valley Disposal Service in 1984 is, in large measure, due to increases in numbers of drop box, commerci al and resi denti al custaners resul ti ng from growth in the refuse collector's service area, particularly in the San Ramon Valley. Refuse collection operating expenses are generally reasonably fixed for minor changes in the number of custaners; however, when the volume change is significant enough, incremental expenses in the form of higher labor, disposal and vehicle expenses would be incurred. Changes in the number of custaners may be estimated using sources such as historical statistics for number of custaners provided by the refuse collector, housing starts, utility connections, bank's econanic research departments and general knowledge of future developments such as industrial parks, housing developments and new apartment buildings. The following table summarizes the increase in revenue between 1983 and 1984 for Valley Disposal Service which is attributed to change in number of custaners: (000 Omitted) Increase Year Ended (Decrease) 12/31/83 Due to Year Incremented Year Change in Ended By Rate Ended Custaner Revenue Source 12/31/83 Increases 12/31/84 Number Residential $3,084 3,311 3,465 154 Commerci al 884 943 1 ,062 119 Apartment 204 218 236 18 Drop Box 793 858 1,106 248 other 54 54 4 (50) Total $5,019 5,384 5,873 489 - If it is assumed that the $489,000 increase in revenue in 1984 due to change in number of customers is representative of the rate-setting year, the operating results of Valley Disposal Service may be affected in the following manner: (000 Omitted) Revenues, per Staff Analysis (July 11, 1985) Revenue Increase Due to Change in Number of Customers (Adjusted for Drop Box Rate Increase) $6,318 556 6,874 Operating Expenses, per Staff Analysis (July 11, 1985) Estimated Incremental Expense Due to Change in Numbers of Customers: ($556,000 x 50%) 5,985 Operating Income 278 6,263 $ 611 Operating Ratio: $6,263 ~ 6,874 = 91.1% - Attachment VII Workers' ec.pensatfon Insurance Return P.--f.. An adjustment to offset a $117,000 retrospective workers' compensation return premium against forecasted' expenses has been made by District staff in its analysis of the Valley Disposal Service rate increase application. The adjustment is described on page 4 of the staff analysis. Retrospective return premiums for workers' compensation insurance is a feature of the premium-setting system required to be used by carriers of the coverage. Rates, which are applied to payroll and vary by broad categories of employees, are statutorily established and reflect workers' compensation benefit levels which are legislated. The premium computed by applying the rates to categories of payroll is adjusted by an experience modification factor of less than 100% 1f the insured's loss experience is better than average. A standard feature of these coverages provides that, on a retrospective basis, after a period of nine to fifteen months, the carrier determines the claims experience for a policy year and cal cul ates the excess premiums collected for that year, after providing for actual claims expenses, claims reserves and claims administration, and returns the excess to the insured. Poor claims experience will lead to an increase in the experience modification percentage in the following year and produce a higher premium expense. While claims experience reflects the effectiveness of the insured's safety program, an inherent feature of the premium-setting system is the assessing of excessive premiums in any year in which even a slightly better than average claims experience is achieved. Just as higher premiums based on poor claims experience are considered an operating expense, so should return premiums be considered as an offset to operating expenses, and an adjustment of a prior year's excessive premium expense. C(J Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. IV. BIDS AND AWARDS 1 7 18 85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE AWARD CONSTRUCTION CONTRACT FOR INSTALLING lWO BAR SCREENS AND AUTHORIZE $159,745 FROM SEWER CONSTRUCTION FUNDS FOR DISTRICT PROJ ECT NO. 20000 J ul 5, 1985 TYPE OF ACTION AW ARD CONTRACT AUTHORIZE FUNDS SUBJECT SUBMITTED BY Dave Reindl, Assistant Engineer INITIATING DEPT./DIV. Engineering Division ISSUE: On July 11, 1985, sealed bids for the installation of two bar screens were received and opened. The Board of Directors must award a contract or reject proposals within 60 days of the opening of sealed bids. BACKGROUND: The bar screens are a critical part of the Treatment Pl ant. They provide the first level of treatment of all wastewater flows. During peak wet weather flows (flows in excess of 120 t-GD), three bar screen units are requi red for proper operati on. The Treatment Pl ant has three mechanically cl eaned bar screen units and one manually cl eaned screen as a standby in case of equi pment fail ure. One of the three mechanical units was installed in 1957 and the other two units were installed in 1975. On February 22, 1984, the Board authorized the purchase of two new mechanically cleaned bar screens from the Jeffrey Manufacturing Division of Dresser Industries for $75,775. The District has taken delivery of the two units, has completed desi gn and has now received bi ds for the work. Because the bar screens are located in the unregulated flow of the plant influent channels, the installation must be completed before high wet weather flows limit access to the influent channel s. The District has received two bids for the installation of the bar screens and relocation of an existing grinder. The bid tabulation is presented in Attachment No. 1 to this position paper. The lowest responsible bidder is Dalzell Corporation with a lump-sum bid of $93,000. The engineer's estimate prepared by District staff is $85,100. This bid is 9% above the Engineer's estimate. A post bid/pre-construction cost estimate is also attached. The total project cost is estimated at $252,219. The Board was advised in early 1984 that the total estimated cost of this project would be $240,000. At this time $159,745 in additional funds are required for the installation contract, construction conti ngenci es, and force account costs for constructi on management and inspection, development of operations and maintenance instructions, and start-up/acceptance testing. The installation contract and associated force account costs are not eligible for grant funding. REVIEWED AND RECOMMENDED FOR BOARD ACTION HSM DRW RAB ENG. ,:?9~ DJR t/9{ fJ2t() 1ftB INITIATING DEPT./DIV. This project is included in the 5-Year Capital Expenditure Plan as part of the 5A Compl eti on Proj ect. RECOt+tENDATION: Award the construction contract for Bar Screen Installation, District Project No. 20000, to Dalzell Corporation, the lowest responsible bidder. Authorize $159,745 in sewer construction funds for the construction contract, force account, and contingencies. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. Attachment I CENTRAL C( \JTRA COSTA SANr~-\RY DISTRICT JOB DSP 20000 Bar Screen Installation DATE July 11. 1985 LOCATION District Treatment llint ENGR. EST j85.100.00 BIDDER . NAME BID PRICE ADDRESS PHONE Pleasanton Engineering Contractors~ NO BID William McCullough NO BID - Pacific Mechanical Corporation $119,00.00 - .. .. - Dalzell Corporation $93,000.00 - Monterey Mechanical. NO BID - Arrived 2:10 PM . - . - .JOB DSP 20000 Bar Screen InstallatiOfty CHKD.BY DAT~ SHEET NO. DA Tufl1L.B.5... OF ITEM lA. lB. 2. 4. Attachment II POST bID - PRECONSTRUCTION ESTIMATE OF C~..{S FOR DISTRICT SEWERING PROJECT 20000 DESCRIPTION Equipment Prepurchase Construction Contract (As Bid) . . . . . . Estimated Construction Contingencies . . . .. . . 3. Estimated Construction Incidentals to Project Completion Plant Operations . . . . . . $ Inspection . . $ Engineering. . . . . . $ Construction Administration $ Total Estimated Construction Incidentals . . . . . $ As Built Drawings ....... 5.:' Total Estimate Required to Complete Project 6.' Pre Bid Expenditures Survey, Engineering, Printing, Advertising . Special Services Right-of-Way Acquisition. . . . . . 7. 10. ITEM AMOUNT . . . . . . $ 3,000 10,000 5.000 9,000 27,000 . $ 36,344 . $ . $ Total Preconstruct ion Incidentals (as of n/11/P.~ ). . $ 36.344 B. Total Estimated Project Cost (Items 5 & 7) ... ........... 9. Funds Previously Authorized Total Additional Funds Required to Complete Project. (Item 8 minus Item 9) %CONST. TOT Al CONTRACT 75.775 (1 r'( 100 ,$ 93,000 ) $ 18,600 11 $ 27 .000 16 . $ 1,500 1 .$ 215,875 T28 $ 36,344 21 . $ 252 .219 149 . $ 92 ,474 (2) . $ 159,745 Notes: (1) Included in previously authorized funds. (2) February 22., 1984 Board Authorization includes additional $1,324 administrative overhead adjustments, 2050-8-78 <C<SD Central ';ontra Costa Sanitary District BOARD OF DIRECTORS NO. 7/18/85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE JULY 8 1'985 SUBJECT ACCEPT THE CONTRACT FOR CONSTRUCTION OF PLANT OPERATIONS TYPE OF ACTION BUILDING HVAC CHLORINE EXCLUSION (PROJECT 20006), AND AUTHORIZE ACCEPT CONTRACT WORK THE FILING OF THE NOTICE OF COMPLETION SUBMITTED BY MUNAWAR HUSAIN, ASSOCIATE ENGINEER INITIATING DEPT./DIV. CONSTRUCTION AND SERVICES DIVISION ISSUE: Work has been completed on the plant Operations Building HVAC Chlorine Exclusion project and the project is now ready for acceptance. BACKGROUND: Work under this contract included installation of material, equipment, wire relays, control devices etc. to modify the existing HVAC control system in the plant Operations Building. These modifications provide an automatic shutdown of equipment upo a signal from a remote chlorine detector in the case of a chlorine leak. Alhambra Electric was awarded the contract for this work in September 1984. A Notice to Proceed was issued by the District on October 1, 1984. On June 24, 1985 the con- tractor completed the contract work. RECOMMENDATION: Accept the Contract for construction of the Plant Operations Building HVAC Chlorine Exclusion (Project 20006) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION MH JSM RAB JJf. ~It(l INITIATING DEPT./DIV. <C<SD Central ~ontra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer N~ V. CONSENT CALENDAR 2 7 18 85 JULY 8, 1985 DATE SUBJECT ACCEPT THE CONTRACT FOR CONSTRUCTION OF 1250 SPRINGBROOK ROAD REMODEL, WALNUT CREEK (PROJECT 3836), AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION. A~~ARD~~SAIN, ASSOCIATE ENGINEER TYPE OF ACTION ACCEPT CONTRACT WORK INITIATING DEPT./DIV. CONSTRUCTION AND SERVICES DIVISION ISSUE: Work has been completed on the 1250 Springbrook Road Remodel project and the project is now ready for acceptance. BACKGROUND: The contract work called for remodelling the lower portion of the District office building at 1250 Springbrook Road, Walnut Creek. Architectural, structural, mechanical, plumbing and electrical modifications which were recently completed provide an efficient layout of floor space and facilities which more closely meet the needs of the Collection System Operations (CSO) Department. Malpass Construction Co. was awarded the contract for this work in August 1984. A Notice to Proceed was issued by the District on August 17, 1984. On July 2, 1985, the contract work was completed by the contractor. RECOMMENDATION: Accept the Contract for construction of the 1250 Springbrook Road Remodel, Walnut Creek (Project 3836) and authorize the filing of the Notice of Completio . REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. JjJ. ~ MH JSM RAB cc(sD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. ENGINEERING DATE J u 1 Y 5, 1985 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer SUBJECT A CONTRACT WITH VILLALOBOS & ASSOCIATES FOR PROFESSIONAL SERVICES AND AUTHORIZE $16,560 IN SEWER CONSTRUCTION FUNDS FOR DESIGN OF A CORROSION PROTECTION SYSTEM FOR STAGE 5B TYPE OF ACTION AUTHORIZE CONTRACT AUTHORIZE FUNDS SUBMITTED BY Cher 1 Creson, Associate En ineer ISSUE: Board approval is requested for the General Manager-Chief Engineer to execute a contract with Villalobos & Associates. Authorization of Sewer Construction Funds for the design of a corrosion protection system for the Stage 5B 15 MGD Plant Expansion Project is requested. BACKGROUND: The 15 MGD Hydraul ic Expansion and Sludge Thickening Facilities Project is under construction at this time. The design includes corrosion testing/monitoring stations. A review of the project construction schedule indicates that sufficient time is available to collect design data and install a complete corrosion protection system during the piping installation. Installation of the corrosion protection system during the initial piping placement will reduce the overall cost of providing corrosion protection by eliminating excavation at a later date. District staff has negotiated a contract with Villalobos & Associates to design the corrosion protection system for the Stage 5B Project. The work will be performed on a lump-sum basis for a cost of $12,730. Villalobos & Associates was selected because of their extensive experience in corrosion design and their famil iarity with the District's facil ities from previous corrosion protection evaluation in conjunction with the Stage 5A Correction of Deficiencies Project. The total design cost is estimated to be $16,560 and is presented in Attachment 1 to this position paper. This includes a previous $5,000 authorization by the General Manager-Chief Engineer to initiate the project. District Force Account includes project management, design review, specialty inspection training, and printing of the final plans and specifications. Reimbursement for the cost of installation of the corrosion protection system may be grant eligible. Staff will investigate applying for grant funding for this work. An estimate of the cost for construction of Stage 5B corrosion protection is not available, because predesign work is not complete; however, the cost should be under $100,000. When design is complete, staff will request a Board authorization for funds to complete the Stage 5B corrosion protection work. REVIEWED AND RECOMMENDED FOR BOARD ACTION (2~C c c ~kJ ~ INITIATING DEPT./DIV. RJD This project is included in the 5-Year Capital Expenditure plan. RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a lump sum contract with Villalobos & Associates for professional services and authorize $16,560 in Sewer Construction Funds for design of a corrosion protection system for the Stage 58 15 MGD Hydraulic Expansion and Sludge Thickening Facilities. ItEVIEWED ~HD ItECOMMEHDED FOIt 80~ItD ~CT'OH INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. ATTACHtENT NO. 1 Central Contra Costa Sanitary District Stage 58 Corrosion Protection Project Su-.ary of Design Costs *1. Contract with Villalobos and Associates $12,730 2. District Force Account a. Proj ect Management 940 b. Design Review 1,500 c. Inspector Training 590 d. Printing 300 Subtotal 3,330 e. Contingency 151 500 $3,830 TOTAL. $16,560 NOTES: * Includes a previous $5,000 General Manager-Chief Engineer authorization. Central Costa Sanitary BOARD OF DIRECTORS POSITION PAPE VIA: ROGER J. DOLAN R General Manager-Chief Engineer SUBJECT HOLD STUDV SESSION TO REVIEW PROPOSED SCHEDULE AND ESTABLISH DATE FOR THE PUBLIC HEARING ON THE PROPOSED NEW SCHE- DULE OF PLAN REVIEW FEES, INSPECTION FEES, AND MISCELLANEOUS CHARGES FOR PRIVATE SEWER CONSTRUCTION PROJECTS SUBMITTED BY JOVE KURASAKI, ASSOCIATE ENGINEER NO. VI. ENGINEERING 2 7 18 85 DATE JUL V 15, 1985 TYPE OF ACTION SET PUBLIC HEARING DATE INITIATING DEPT./DIV. ENGINEERING DEPT./PLANNING DIVISION ISSUE: A public hearing is required prior to the adoption of a new schedule of fees. A new schedule of fees has been developed to reflect the current cost of plan review, inspection, and other services for private sewer construction p roj ects . BACKGROUND: The current District schedule of fees for reviewing and inspecting private sewer construction projects has been in effect for one year. At the time that the fees were increased 1 ast year, it was noted that Di strict staff woul d review the basis of these fees before the next fee increase. As part of the ongoing Rates and Charges Update Study, District staff has reviewed the available data for the cost of providing for the various services. An updated fee schedule has been developed based upon the data. The i nformat i on presented in Attachment A summari zes the fees that have been reviewed by District staff with both the current charge and recommended revisions. The following findings have been made to date. 1. Review of our pl an review fees indicate that we are coll ecti ng suffici ent funds under our current rate schedule to cover our cost. District staff will implement a more detailed accounting method and will review the fee after sufficient data has been accumulated. 2. Mainline inspection fees are being updated based upon a review of the cost to perform the inspection work on numerous collection system projects. In addition, the fee schedule has been simplified by combining several of the minor fees. 3. TV inspection fees are being updated based upon a review of the cost to perform the inspection. In addition, a credit for an initial overtime TV inspection has been developed. 4. The right-of-way section fees are being combined into a single fee. 5. The industrial permit fees are being established according to the cost of service incurred by each industry for 1984-85. Individual sub accounts were set up in order to account for the time spent on each industry. REVIEWED AND RECOMMENDED FOR BOARD ACTION JMK RAB INITIATING DEPT./DIV. , ...7U K- PItB POSITION PAPER PAGE 2 6. Septage disposal fees are being updated to approximate the actual cost of treating the septage. Septage strength was obtained by analyzing numerous septage samples. The information presented in Attachment B summarizes a comparison of the recommended revisions with the fees of other agencies. District staff is in the process of scheduling meetings with representatives from the Building Industry Association of Northern California, the Association of General Contractors, and the various septage haulers to respond to prel iminary questions and to provide copies of all appropriate background information. A copy of the background information is included in Attachment C. District staff has already obtained comments from all the industrial dischargers. District staff is requesting authorization to publ ish a notice of the publ ic hearing at this time in order to comply with the two-week publ ic notification period. The proposed revised fee schedule will be presented to the Board at the August 1 Board meeting, along with the comments that have been received from the building associations, septage haulers, and industries. RECOMMENDATION: Hold study session to review proposed schedule; establish August 1, 1985, as the date for the public hearing on the proposed new schedule of plan review fees, inspection fees, and miscellaneous charges for private sewer construction projects; and authorize District staff to publish a notice of the public hearing. N J: + CD CD r- C> .J:l '- lG CD IG I- J::. L- U .. "OIG . N < CDJ::. CDLL cI3 1/)0 I/) . +J 0 IG-I C S-~ .J:l ..... J::. CD U"l +' E '- I ,..... r- .... J::. c..ta CD CD CD ~..= CD :. U J::. C> C> C> J::. C> L- IG U 0\ C C C .... .... U C CD ::J ~ IG r- IG IG IG IG IG C 0 CD J::. J::. J::. II CD J::. .... J::. U U U U .J:l ..... \0 0 CD ex) 8 0\ U"l CD ~ 0 0 0 CD <lit 0 (Y"j r- CD Z Z Z LL .... Z 0 ........ V) .... ...... ...... CD CD V) C> C> Z C C 0 IG IG H CD J::. J::. V) U U t-t '- ...... ...... > IG E 0 0 E ~ J::. ::J C C ::J < 0 . E ..... ..... . E . r- LL .... LL .... LL I- el: UJ +J . C J::. J::. . C . J::. J::. J::. '- J::. Z UJ +JU -I .... 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(,!) -- 3 ATT ACHtJENT A TABLE A-2 OVERTItJE MAINLINE INSPECTION CREDIT T ota 1 Proj ect Overtime Overtime Hours Credit Hours ~4 1 4 < ~8 2 8 < ~ 16 4 16 < < 32 6 > 32 8 EXAMPLE T ota 1 Net Total Project Overtime Overtime Less Overtime Overtime Hours Credit Hours Cost Credit Fee A B C 0 E 2 1 78 32 46 4 1 156 32 124 6 2 234 64 170 8 2 312 64 248 12 4 468 128 340 16 4 624 128 496 18 6 702 192 510 33 8 1287 256 1031 Column B = Overtime credit hours from Table above C = Column A x $39/hour o = Column B x $32/hour E = Column C - Column 0 NOTE: $39/hour and $32/hour includes $6.20/hour for truck 4 ~ :u~ 51 0 I ~ 8"tS LOI 0..... ...'5~ ~ot- e:IllCD e:.- .." ... ;:0 &CD If >." . l'I"I UI.s:; L __II)".oU Illoe.a "... e:..."" ..UI. "..,or- Ell)>' .e..- L~" 0')... ,... C. "'C .. C Ul C,.. to.. c: C. "'.. ....e:E...- .&: L. or- E"O .. U Co'+- ~ "'f :: g G g~!~:cf~~ ~ I- 0 ~ I- CLII) ot- I I 2 l'I"I ... "ot- ... " '" .-. . 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I I I I 0 I I 7 c 0 - +' tII CII . L. CII I . 0 L. . "0 ..... I~ a. . ...I 51 0 I 0 ""'~ ~ g-~ 4040 L.O\ 0...- I t L: 1;; 11I- L.O tII .....>- OL. tII tII+' +'- cc tIItII.... en en... tilt 1;;_ 8~ tII- L.O +' 8~ +' 1;;'C .tII .en >- L. ~ - C ~ It - - >L. .1;; ~Q +' 5~ liL. 0:1;; - CO tII L. en en 8- l: ~ 0 - - ..... .....> . J:lL. > ::J. . oen "0 CII C +>>- I tII+' J::. .....L. en u f8. g"O tII .+' i- lIIf !"O+' ."0 ::JtII I CD +,a- tII..... ~::J C ::~~ oc ...... I- I tII . -J::. +'+' .f II: +'+' J::.C +' c 0 L. - :i~i -u ,il.a 2; 0:- ci . I l&.I ~"'._.._-- 8 ATTACH~NT B (continued) AGENCY INDUSTRIAL PERMIT FEE F. Industrial Permit Fee EBMUD Permit fee - $200 C fl ow only) or $720 (strength or flow and strength) Monitoring fee - SlOO Testing fee dependent upon testCs) performed Violation follow-up fee - S165 West Contra Costa SO In process of developing a permit processing fee. Approximately SlOO/industry. Currently, no permit fee. Industrial monitoring, sampling, and administrative costs for prior year collected in next year's sewer service charge coll ected from all users. Sacramento Regional No permit fee. Monitoring fee industry. Dependent upon type of tests time, personnel cost. - specific for each testing frequency, performed, travel involved. Actual City & County San Francisco No industrial permit fee. Cost of permit, administering, and testing are included in sewer service charge and applied over entire District. City of San Jose Permit fee - $200-S500/three years - fee processing only No recovery of monitoring or testing cost Fairfield-Suisun Permit application fee - S500 - one-time fee Annual program fee - $250/year Monitoring cost - actual testing cost + 5 percent administrative mark-up CCCSD Proposed 1985-86 Annual permit fee based on actual cost incurred by each industry for the prior year. Range $673 to $3,415. 9 G. SeptaQe Disposal Fee - Annual Permit Fee - Septage Disposal Fee a. Inside District b. Outside District Example: 500 gallons residential, inside Dist. 5,000 gallons other, outside Dist. Mt. View Sanitary District None - ~ 1000 gal $25 .00 truck - >1,000 gal $35.00 truck - same as above $25 $35 Contra Costa Sanitation Dist. No. 7-A None - by formul a - by formul a, with added differential of $0.015 gal $49.60 $571 10 CCCSD Proposed 1985 -86 $100 (no change) - residential <2,000 gal $7.00 + $0.034 truck gal - others $20.35 + $0.034 truck gal - residential <2,000 gal $7.00 + $0.074 truck gal - others 20.35 + 0.074 truck ga 1 $24 $390.35 ATTACHMENT C RATES & CHARGES UPDATE BACKGROUND INFORMATION District fees for various services have been adjusted to reflect: 1. Employee salary rate increases; 5 percent for 1985-86 2. District overhead of 43 percent and 75 percent, respectively, for employee benefits and employee benefits with admi ni strative overhead. Previous overhead factor was 40 percent. a. Table C-l - Employee rates with 43 percent employee benefit factor for Pl an Review, Constructi on Inspecti on, Coll ecti on System, Right-of-Way, and Miscellaneous Fees. b. Tabl e C-2 - Employee rates with 75 percent overhead factor (includes employee benefits and administrative overhead) for Industrial Permit and Septage Disposal Fees. Based upon a previous Board of Director decision, administrative overhead is not included in the Plan Review, Construction Inspection, Collection System, Right-of-Way, and Miscellaneous Fees. 3. Updated vehicle rates (Table C-3) 4. Labor and equipment hours based on: a. actual data utilized where available b. estimated level of effort where specific data was not available These fees are listed in Attachment A, Table A-l of this Position Paper along with the current fee schedule and the draft fee revisions. The fees a~e discussed individually below: A. PLAN REVIEW Fee required to cover District costs associated with reviewing plans for mainline sewer construction projects proposed by private developers. Several levels of review are involved to insure that the sewer is designed to District standards. At this time District staff recommends that the current plan review fees remain in effect without change as the District is collecting sufficient funds under our current rate schedul e. Over the next year, data will be collected on individual projects in order to assess the District staff's efforts to review the plans of private developers. A fee update would then occur. 11 B. CONSTRUCTION INSPECTION B.1 Mainline Inspection Fee required to reimburse the District for the costs incurred in the field inspection of sewer installation projects by private developers. Note that the mainline inspection fee includes the cost of the initial TV inspection (see Collection System Fee C-1). The mainline inspection fee consists of four components: 1. Actual field inspection hours. Individual job account numbers were established for each of the private sewer projects. Actual inspection hours spent on a project were logged against the appropriate job account number. 2. Inspector's pickup truck cost. 3. Portion of the inspection supervisor and engineering assistant hours which relate to mainline inspection. The engineering assistant spends some hours each month summarizing the inspection data. 4. Initial TV inspection cost for reviewing the sewer line (see C.1). Based upon the data, District staff has developed a draft mainline inspection fee of: Mainline Inspection Fee = $847 + $1.15 x linear feet of project base charge The breakpoint of 400 linear feet which is included in the current fee schedule would be eliminated. B.2 Lateral, House Connection, or Side Sewer Alteration Inspection Inspection fee required to cover District costs associated with inspecting a lateral or house connection or side sewer alteration. Lateral, house connection, and side sewer alteration inspection generally requires the same level of effort. This fee consists of two components: 1. Average field inspection time of 1.5 hours per connection or alteration. 2. Inspector's pickup truck cost. 12 B.3 Side Sewer Repair Inspection Fee required to compensate the District for the costs involved with inspecting a side sewer repair. (If more than 10' of lateral is replaced or if the original sewer line is relocated, then a side sewer alteration permit is required). District staff proposal is to maintain the current fee of SlO per site in order to encourage contractors to obtain District inspection for these small projects. B.4 Inspection of Manhole Connection Inspection fee required to cover District costs associated with inspecting the installation of a private lateral into an exi sti ng manhol e by a private contractor. Contractor work includes breaking into the wall of the manhole at the elevation of the manhole shelf. District staff proposal is to combine this fee with B.Z. On an average, approximately the same 1 evel of effort is i nvol ved with completing this type of inspection. Thus, District staff proposes that the two fees be combined in order to simplify the rate schedul e. B.5 Overtime Inspection Inspection fee required to cover the cost of providing a District inspector for a private sewer project at other than normal work hours (after 4:30 p.m. and weekends). Overtime inspection may be requested if a contractor is attempting to finish an installation by working late or is involved with an emergency repair. Under the current fee schedule, the District assesses a full overtime charge for any overtime inspection. Under the draft fee schedule, District is proposing to provide a credit for overtime inspection according to a credit table (Attachment A, Table A-Z). The rationale is that the contractor pays for a certain number of inspection hours as part of the mainline inspection fee. If the project is completed within the hours allotted by the mainline inspection fee, then credit is due for an overtime inspection request. However, a credit is not due if the project exceeds the hours allotted. District staff is proposing a credit for all projects based on the credit table. Individual project accounting for all future projects is not recommended as it woul d be time consumi ng and compl ex. Note that the minimum four-hour charge for a weekend or holiday will remain in effect. B.6 Inspect Construction of New Structure (Manhole or Rodding Inlet) Inspection fee required to cover District costs associated with inspecting the installation of a new manhole or rodding inlet on an existing sewer line by a private contractor. 13 The new structure construction inspection fee consists of two components: 1. Average fiel d inspection hours - actual inspector hours for several manhole construction projects were obtained. The average inspection time was 8.6 hours per structure. 2. Inspector's pickup truck cost. Based upon the data, District staff has developed a draft new structure construction inspection fee of $270 per structure. C. COLLECTION SYSTEM C.l TV Inspection It is the District's policy to conduct a TV inspection of all new sewer lines in order to verify the interior condition of the pipe prior to final acceptance by the District. There are four different types of TV inspection situations: 1. Initial Inspection - Fee required to compensate the District for the TV inspection cost for the first review of a sewer liner. This fee is included with the mainline inspection fee (see B.l). 2. Overtime Initial Inspection - Fee required to compensate the District for the cost of televising any new sewer main installation during non-normal work hours (after 4:30 p.m. or weekends). Note that this applies only to the initial TV inspection. 3. TV Rerun - Fee required to compensate the District for the cost of rete1evising a portion of a private sewer main project to confirm that necessary corrective work was performed by a private contractor. The corrective work is required if excessive pipe joint gaps or failed pipe sections or pipe profile problems were identified during the initial TV inspection of a new sewer main. 4. Overtime TV re-run - Same as Item 3., except that the rete1evising is conducted during non-normal work hours. The TV inspection fee consists of four components: 1. TV Crew - The TV crew consists of a Crew Leader, Crew Member II, and Crew Member I, which work nine-hour days. The Crew Leader and Crew Member II operate the TV van and equipment. The Crew Member I operates the water truck and TV cable hoist. In addition, a Collection System supervisor's time of one hour per day was included. 2. TV van and equipment for nine hours per day. 14 3. Other Vehicle - Includes the water truck for nine hours per day and the Collection System supervisor's pickup truck for one hour per day. 4. For TV Rerun and Overtime TV Rerun Only - The time for a Senior Engi neeri ng Assi stant is i ncl uded. Thi s person reviews the videotape of the problem areas and then determines whether or not modifications are required. His time at four hours per day is included only in the TV rerun costs. Under the current fee schedul e, the District assesses a full overtime charge for all overtime TV inspection. Under the draft fee schedule, District is proposing to provide a credit for only the initial overtime TV inspection at a rate of $0.41 per 1 inear foot of pipe inspected during the overtime period. The rationale is that the contractor has paid for a certain number of TV inspection hours as part of the mainline inspection fee. Thus, the overtime cost for an initial run would be the TV overtime rate less the $0.41 per linear foot of pipe inspected during the overtime period. C.2 Sewer Tap A new lateral connection to an existing main requires a sewer tap if an existing wye connection does not exist. The District requires that the contractor perform the excavation work; however, the actual sewer tap involving the drilling of a hole into the existing pipe and installation of a saddle connection must be performed by District personnel. The sewer tap fee consists of three components: 1. Average crew time of two hours per tap. Crew consists of a Crew Leader and Crew Member II. 2. Truck cost. 3. Material cost for a saddle connection - $42. C.3 Dye Test A dye test is usually employed to confirm whether a property is connected to the public sewer or served by a private septic tank system. CSO personnel add dye tables to interior plumbing fixtures and look for evidence of the dye color in the downstream public sewer main. The dye test fee consists of three components: 1. Average crew time of one hour per test. Crew consists of a Crew Leader and Crew Member II. 2. Truck cost. 15 3. Material cost for dye tablets - $1.50. C.4 Collection System Repair In some instances, if another utility damages the District's sewer 1 ine while performing some underground work, District Collection System staff generally performs the repair. The purpose of this fee is to recover the District's costs. District staff recommends that the fee for this service should continue to be based on actual costs incurred by the District on a case-by-case basis. D. RIGHT-Of-WAY fee required to cover the District costs associated with right-of-way work, which includes: 0.1 Segregation of L.I.D (Local Improvement District) Assessment An loI.D. segregation is made when a property with an unpaid L.I.D. Assessment is split. The original bond amount is apportioned to the newly created parcels according to a formula which considers the benefit the parcel receives from the sewers, which were installed by the L.I.D. 0.2 Processing of Quitclaim Deeds After the District is requested to quitclaim an easement, staff determi nes if the easement is requi red for present or future use. If not, a Quitclaim Deed of the easement is processed. 0.3 Preparation and Processing of Agreements Relating to Real Property When an existing structure or proposed improvement by a private homeowner encroaches into a District easement, an agreement must be executed between the Di strict and the homeowner. The agreement outlines requirements of the District which must be agreed to by the homeowner. District staff proposal is to combine all of these fees into one. The new fee would consist of two components: 1. Actual time spent by a Right-of-Way Specialist at $27 per hour with a three-hour minimum ($81 minimum). 2. Additional items as required: a. $30 per segregation of L.I.D. for filing fee and map. b. Surveying as required (see E.3 Surveying). 16 E. MISCELLANEOUS FEES E.l Engineering for Private Sewer Projects Occasionally, homeowners or small developers may request that the District prepare plans for the construction of a new structure (MH or RI) and/or a short length of sewer main where required for connection of a new residence or building to the public sewer. A fee is required to cover the District's cost to both design the project and provide field location surveying. District staff recommends that the fee for this service continue to be based on estimates made on a project by project basis. E.2 Soils Evaluation for Private Sewer Projects (New Fee) Development within the District's service area has begun to extend into the hillsides and areas of more difficult terrain. District staff may require the review of the sol ids condition of the area by a Soils Engineer. This fee is required to cover the District's cost for the soils engineering services. District staff recommends that this new fee be based on the actual cost incurred by the District on a case by case basis. E.3 Surveyi ng Fee required to reimburse the District for the cost incurred in field surveying. The survey cost includes three components: 1. Survey Supervisor's time of 15 minutes for every hour of field survey time. 2. Survey field crew consists of a Survey Party Chief, Senior Survey Technici an (1 nstrumentman), and Survey Technici an III <Chai nman). 3. Survey vehicle and equipment cost. F. INDUSTRIAL PERMIT FEE F.l Annual Permit Fee Fee required to recover the District's annual cost for administering the pretreatment program. The fee varies according to the staff time spent on each industry. The fee consists of four components: 1. Actual Planning Division staff time (Associate Engineer and Wastewater Control Technician) for the particular industry. Individual account numbers were established for each industry. Staff time varies per industry from 673 to 3,415. 17 2. Laboratory cost - consists of a Senior Chemist's field time for conducting the annual unannounced sampling of each industry (three hours per unannounced sample) plus the associated laboratory test cost (Component 2 = $620). 3. Portion of Planning Division staff time for administering the Industri al Permit Program - estimated at 50 percent. The remai nder of the Industrial Permit Program account effort is spent reviewing permit applications for potential industries and other related tasks (Component 3 = $517). 4. Portion of Planning Division staff time for administering the Federal Pretreatment Program as it pertains to existing agencies and preparing the Pretreatment Annual Report - estimated at 10 percent. The remainder of the federal pretreatment account effort is spent reviewing proposed EPA pretreatment guidelines, monitoring changes, federal legislation, etc. (Component 4 = $41). G. SEPT AGE DISPOSAL G.l Annual Permit Fee Fee required to recover the District's annual cost for preparing the monthly septage billings for each septage hauler. An Accounting Technician I spends an average of three hours per month to prepare the septage billings for the current eight septage haulers. G.2 Septage Disposal Fee Fee required to recover the District's cost for sampling, treatment, and disposal of the septage. There are two source categories: those within the District service area and those outside of the District service area. Within each source category there are two subcategories, which are: a. residential sources less than 2,000 gallons b. others which include residential sources greater than or equal to 2,000 gallons and all commerical and i ndustri al sou rces. The charge for residential sources of less than 2,000 gallons which are within the District service area is based on the following two components: 1. Operator II staff time to take a sampl e from each truck (average of 15 minutes per truck) which results in a $7 per truck cost. 18 2. Treatment and disposal cost of $0.034/gallon. This component is based on an average septage strength and the 1985-86 industrial EQC which includes cost factors for volume and strength of waste. Added to the above are the following: 1. For residential sQurces of greater or equal to 2,000 gallons and all septage from commerical and i ndustri al sources, a fee of $13.35 per truck is added for recovering the capital cost of a toxicity analyzer and for conducting a toxicity analysis of the septage load for a total of $20.35/truck. 2. For all sources outsi de of the Di strict service area, a fee of $0.04/gallon is added for a total of $0.074/gallon. The $0.04/gallon differential is based on the current fee differential between inside and outside District charges. 3. If laboratory tests in addition to the toxicity test are required, then the costs of these additional tests will be recovered from the appropriate septage hauler. 19 TABLE C-l 1985-86 EMPLOYEE RATES (with 43% benefits)* Reaular Time Overtime Monthly Hou rl y Hou rl y Hourly Hourly Salary Salary Sa1 ary wI Salary Sa1 ary wI Position (1) (2) (3 ) (4) (5) Inspector 3126 18 . 03 25.79 'Zl .05 32.45 Inspection Supervisor 3712 21.41 30.62 32.12 38.54 Engineering Assistant 3'Zl6 18.90 'Zl . 03 28.35 34.02 Crew Leader 2981 17.20 24.59 25 .80 30.96 Crew Member II 2582 14.90 21.30 22.35 26 . 82 Crew Member I 2238 12.91 18.46 19.37 23 .24 Collection Sys. Supervisor 3451 19.91 28.47 29.87 35.84 Senior Engineering Asst. 3524 20.33 29 . 07 30.50 36.59 I Real Property Specialist 3'Zl6 18.90 'Zl .03 28.35 34.02 Survey Supervisor 3712 21.42 30.62 I 32.12 38.55 Survey Party Chief 3524 20.33 29.07 30.50 36.60 Senior Survey Technician 3200 18.46 26 .40 'Zl .69 33 .23 Survey Technician III 2910 16.79 24.01 25.18 30.22 Column (2) = Column (1) x 12/(52 wk. x 40 hr.) Column (3) = Column (2) x 1.43 benefits Column (4) = Column (2) x 1.5 Column (5) = Column (4) x 1.2 overtime benefits *Note: Applies to the following fees: A. Pl an Review B. Construction Inspection C. Collection System D. Right-of-Way E. Miscellaneous Fees 20 TABLE C-2 1985-86 EMPLOYEE RATES (with 75~ overhead) Reau1ar Time Monthly Hou r1 y Hou r 1 y Salary Salary Sa1 ary wI Position (1) (2) (3 ) Associate Engineer 3797 21.91 38.34 Wastewater Control Technician 2771 15.99 27 .98 Senior Chemist 3287 18.96 33 . 18 Accounting Technician I 2036 11.75 20.56 Plant Operator II 2775 16.01 28.02 Chem i st II 2981 17.20 30.10 Column (2) = Column (1) x 12/(52 wk. x 40 hr.) Column (3) = Column (2) x 1.75 overhead *Note: 1.75 overhead includes employee benefits and administrative overhead Applies to the following fees: F. Industrial Permit G. Septage Disposal 21 TABLE C-3 1985-86 VEHICLE RATES* Vehicle Hou r1 y Rate S/Hr (1) 1. 1/2 ton; one-ton pckup truck S 6.20 Sl1 .00 S19.40 S 8.20 2. Two-ton water truck 3. TV van and TV equipment 4. Survey Vehicle & Equipment *Note: All vehicle rates do not include operators (1) Hourly rate applies to both regular time and overtime 22 Central Costa BOARD OF DIRECTORS NO. VI. ENGINEERING 1 5 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 15, 1985 TYPE OF ACT ION < AUTHORIZE CONTRACT AUTHORIZE FUNDS SUBJECT EXECUTE A CONTRACT WITH JAMES R. STEDMAN AND < ASSOCIATES AND AUTHORIZE $35,000 FROM THE SEWER CONSTRUCTION FUND FOR DESIGN OF DISTRICT PROJECT NO. 4093 Jarred Mi amoto-Mills Associate En Division SUBMITTED BY ISSUE: Installation of sanitary sewer facilities in the North Concord/Clyde area (Watershed 44) is required to provide continued adequate service. BACKGROUND: Capacity analysis of the sanitary sewer facil ities in the North Concord/Clyde area (Watershed 44) has recently been completed. The facilities plan identifies the need to install a trunk sewer parallel in the Lowe Road area near Arnold Industrial Highway and Bates Avenue. This project consists of approximately 4,000 lineal feet of 12-, 15-, and 18-inch gravity trunk sewers as shown on Attachment 1. Additional work required in Watershed 44 will be described in separate Position Papers on a future agenda. This additional work involves a joint powers agreement between CCCSD and the County for the East Bates Avenue Assessment District and pump station upgrading at Concord Industrial Pump Station. Because of the potential for connection of several new developments to the District's system during Summer/Fall 1985, it is necessary to construct these sewer improvements this year. A cost reimbursement contract with a cost ceiling of $15,000 has been negotiated with the engineering firm of James R. Stedman and Associates of Walnut Creek to provide a portion of the design services for the project. This firm was selected because of their familiarity with the site, utilities and District Standards, and their abil ity to meet the tight schedule constraints of the project. Stedman will evaluate alternative pipel ine al ignments and provide detailed trunk sewer design. They will furnish the District with complete project drawings. District forces will direct the consultants' work, provide surveys, prepare and print contract documents, and conduct bidding of the project. To perform the project design, $35,000 is needed. A breakdown of this total is provided in Attachment 2. The authorization being requested includes a previous $5,000 authorization by the General Manager-Chief Engineer to initiate the project. This project is included in the Five-Year Capital Improvement Plan. The predesign level construction cost estimate is $375,000. RECOr+1ENDATION: Authorize the General Manager-Chief Engineer to execute a contract for professional engineering services with James R. Stedman and Associates, and authorize $35,000 from the Sewer Construction Fund for design of District Project No. 4093. REVIEWED AND RECOMMENDED FOR BOARD ACTION " JM2 AJ~ DRW ItfJ RAB RJD INITIATING DEPT ./DIV. C') G) ... 0 w ~ ... . ... z 0 e r' ... z ~ a: l- t- ~ e z u Q ~ W w w a: ~ .., :z: w 0 tn ~ :E: a: a: w (,) ~ w tn c( t- t- ..J l- e ~ .. ., u ~ I- ~ z ., - Q c( a: ::) u t- a: tn t- .- Q ~ ~ = \II '> 4. en ~ 'i "'4.~ ... N 2 .... ~ to- -" ... % ... II< '" ... .> Q. % '" 2 .> .> o III .; 1< " " " <> ATTACHMENT 2 DISTRICT PROJECT NO. 4093 WATERSHED 44 COLLECTION SYSTEM IMPROVEMENTS TRUNK SEWER PARALLEL - BATES AVENUE TO ARNOLD INDUSTRIAL HIGHWAY SUMMARY OF COSTS FOR PROJECT DESIGN (1) James R. Stedman and Associates. Engineers $15,000 (2) District Forces 0 Project Management 1,000 0 Environmental Documentation 3,600 0 Survey 5.300 0 Design Review 1,400 0 Contract Document Preparation 8 , 100 0 Printing and Advertising 700 TOTAL: $35,000 ----;---" c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO'VII. LEGAL/LITIGATION 1 7 18 85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE July 12, 1985 TYPE OF ACTION DENY ClAIM SUBJECT DENIAl OF SUBROGATION ClAIM FROM STATE FARM INSURANCE SUBMITTED BY Jack E. Cam bell, Admin. 0 erations M r. INITIATING DEPT./DIV. Admin.fRisk M mt. & Safet ISSUE: A claim for an unknown amount has been filed against the District by State Farm Insurance on an insured's property at 19 Pinewood Court, Walnut Creek. BACKGROUND: State Farm alleges that there was damage to the above property on February 23, 1985, due to earth movement and excessive water. They claim that this was due to changes in the drainage caused by District activity. The job in question consisted of 4 manholes, 328 feet of 8-inch ductile iron pipe and 278 feet of 8-inch ASS pipe. The work was done by Mountain Cascade on August 3, 1981, and was completed on December 2, 1981. A one-year warranty inspection was performed on December 2, 1982, at which time everything was found to be satisfactory. The Daily Inspection Reports indicate that all work was performed in accordance to our Standard Specifications. The trenches were mechanically compacted and the City of Walnut Creek had a compaction test taken to ensure proper compaction. RECOMMENDATION: Deny State Farm's cl aim against the District and refer it to the Risk Manager for further action as necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI\TIN3 DEPT./DIV. ,"~~ JEC PM