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Home My WebLink AboutAGENDA BACKUP 01-03-85 <<<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. 3 1/3/85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE DECEMBER 24, 1984 SUBJECT TYPE OF ACTION AUTHORIZATION FOR P.A. 85-1 (ALAMO) TO BE INCLUDED IN A FUTURE ACCEPT FOR PROCESSING FORMAL ANNEXATION TO THE DISTRICT SUBMITTED BY DENNIS HALL, ASSOCIATE ENGINEER INITIATING DEPT./DIV. ENGINEERING DEPARTMENT/CONSTRUCTION DIVISION Parcel No. Area Owner Address Parcel No. & Acrea e Remarks Lead A enc 85-1 Alamo Frank E. Kuhn 21 Bolla Ave. Alamo, CA 94507 196-010-004 (7.25 AC.) Proposed Sub. 6456, 10 Single Family Lots "Negative Declaratiorl' by Contra Costa Count Contra Costa County RECOMMENDATION: Authorize P.A. 85-1 to be included in a future formal annexation. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. DH JMc RAB MU.ftH'EY !riO. 7.s AC I. .. SO 12 <C<SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. I II . 4 1/3/85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE DECEMBER 27, 1984 SUBJECT TYPE OF ACTION ACCEPT THE CONTRACT FOR CONSTRUCTION OF CHLORINE AND SULFUR DIOXIDE FACILITIES IMPROVEMENTS (PROJECT 3660), AND AUTHORIZE ACCEPT CONTRACT WORK TH FILIN F SUBMITTED BY INITIATING DEPT./DIV. MUNAWAR HUSAIN ENGINEERING DEPARTMENT/CONSTRUCTION DIVISION ISSUE: Work has been completed on the Chlorine and Sulfur Dioxide Facilities Improvements Project and is now ready for acceptance. BACKGROUND: Monterey Mechanical Company was issued a Notice to Proceed on September 19, 1983. By December 21, 1984, the Contractor had completed the contract work. It is appropriate to accept the work at this time. RECOMMENDATION: Accept the Contract for construction of the Chlorine and Sulfur Dioxide Facilities Improvements (Project 3660) and authorize the filing of the Notice of Completion. REVIEWED AND RECOMMENDED FOR BOARD ACTION JiJt. f1tg INITIATING DEPT./DIV. MH JMc RAB Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. IV. ENGINEERING 1 1/3/85 SUBJECT FOR COLLECTION SYSTEM MASTER A..AN. AUTHORIZE GM-CE TO EXECUTE CONTRACTS WITH AMERICAN DIGITAL SYSTEMS AND CAMP, DRESSER & MCKEE ENGINEERS VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE December 27, 1984 POSITION PAPER TYPE OF ACTION AUTHORIZE FUNDS AUTHORIZE CONTRACTS JARRED MIYAMOTO-MILLS INITIATING DEPT./DIV. ENGINEERING DEPARTMENT/PLANNING DIVISION SUBMITTED BY ISSUE: Funds are requested to continue work on collection system master planning. Authorization is required for the General Manager-Chief Engineer to execute contracts with American Digital Systems (ADS) and Camp, Dresser & McKee ( COM) . BACKGROUND: At its September 20, 1984, meeting, the Board of Directors authorized $86,600.00 for data collection and dry weather flow monitoring of the watersheds. The staff is now ready to proceed with a wet weather flow monitoring program and overall coll ecti on system master pl anni ng. The current schedul e anticipates the wet weather monitoring will be completed by the end of February 1985, and that the collection system master planning will be complete by the end of December 1985. Comprehensive master planning is needed to establish a phased capital improvement program that will determi ne where sewers need to be constructed, how 1 arge the sewers should be, and when they should be constructed. In addition, this effort will identify areas which should receive further attention for infiltration/ i nfl ow (III> reducti on. The remai ni ng master pl anni ng work w 111 be executed in phases as shown on Attachment A. A unit cost contract has been negotiated with ADS to provide, operate, and maintain flow monitoring equipment during the wet weather flow monitoring phase. ADS has successfully conducted virtually all collection system flow monitoring for the District to date. Their familiarity with the District's collection system, safety procedures, and requi rements for data quality, in additi on to their past performance, led to the selection of ADS to conduct the wet weather flow monitoring program. The length of monitoring conducted will be a function of the number of storm events that occur. It is hoped that a mi nimum of five storm events will be observed; after five events are observed, the flow monitoring will likely be discontinued. A contract cost ceiling of $136,000 has been established for the ADS contract based on a maximum of eight weeks of monitoring at 35 sites. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1- J!/Jf> RAB RJD INITIATING DEPT./DIV. JM2 -----~-.~_..---_."-~.-_._~~-_._.._.._~..._"-~-,----_.--"'--'~'._'--~'---~'--"'--~"-"--"'--~---------.----- Staff interviewed three of the leading firms in the collection system master planning field. Camp# Dresser 8. McKee (COM) is being recommended to conduct the study work based on the project team proposed# project approach and excel 1 ent references. A contract of the cost reimbursement type has been negotiated with CDM for the wet weather flow monitoring phase - site selection and quality control tasks. A cost ceiling of $32#000.00 has been established for these tasks. Staff is currently negotiating with CDM to establish the level of effort and costs of the remainder of the work. It is anticipated that these negotiations will be completed prior to the first Board meeting in February. Staff has selected contracting directly with ADS and separately contracting with a consultant to oversee the work of ADS to allow the work to be expedited, reduce costs, and assure the timeliness and quality of the data base that will be used for the remainder of the study. The authorization requested to conduct the wet weather flow mon1tor1 ng phase of the collection system master planning study is: American Digital Systems (ADS): $ 136,000.00 Camp, Dresser & McKee (COM): $ 32,000.00 TOTAL: $ 168,000.00 RECOMMENDATION: Authorize a total of $168,000.00 from the Sewer Construction Fund for the wet weather flow monitoring phase of the collection system master planning study and authorize the General Manager-Chief Engineer to execute contracts with ADS for flow monitoring services and with CDM Engineers for professional engineering services. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. ATTAOUJENT A COLLECTION SYSTEM MASTER PLAN - SCOPE OF WORK *1. Compile Pipeline and Land Use Data/Conduct Dry Weather Flow Monitoring. **2. Wet Weather Flow Monitoring o Establish flow monitor and rain gauge sites. o Monitor flow and rainfall for six to eight weeks. o Provide quality control of flow monitoring effort. ***3. Criteria Development o Review historical plant flow and rainfall data. o Obtain and review data for existing and ultimate flow contributions for the City of Concord. o Develop recommended I/I coefficients and design criteria. ***4. Data Handling o Format and input information to a computer data base. ***5. Collection System Analysis o Perform computer analysis using data developed in previous phases. ***6. Documentation o Prepare draft master plans for discrete watersheds. o Prepare overall draft master plan for the District. o Evaluate the utility of the District's computer systems for collection system planning and local capacity analysis. o Provide computer capability to enable District staff to conduct local capacity studies on one of the District's computers or another system. ***7. Final Report o Provide an executive summary discussing the study results and recommendations. o Provide a final project report (facilities plan) for the collection system master plan. *This work previously authorized. **This work authorized by this position paper. ***This work to be authorized in a future position paper. Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. V. COLLECTION SYSTEM 1 1/3/85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE December 28, 1984 SUBJECT AUll-IORIZE $9,435 IN SEWER CONSlRUCTION FUNDS TO PURa-tASE FURNITURE ~D EQUIPMENT FOR ll-IE CSO REtJDDEL ING PROJ ECT TYPE OF ACTION Authorize Funds SUBMITTED BY Robert H. Hinkson, Manager INITIATING DEPT./DIV. Collection System Operations ISSUE: New furniture, fixtures, and equipment are required to replace and supplement the existing furniture and equipment needs in the CSO Department as part of the remodel ing project. BACKGROUND: On December 20, 1984 the Board reviewed the CSO furniture request of $35,596 and approved the i niti al sum of $20,000. An ad hoc Board committee was also appointed to review and assess the furnishings required as a result of the remodeling project. The ad hoc committee composed of Presi dent Boney steel e and Member Carl son toured the proj ect facil ity and reviewed the floor plan showing the proposed furniture purchases. As a resul t, the commi ttee concl uded that an addi ti onal request for a sum not to exceed $10,000 was warranted in order to meet the furniture and equipment needs of CSO. Under the guidance of this committee and with the assistance of Ken Laverty, Purchasing and Materials Officer, adjustments in quantities and more exact price estimates were obtained. Utilizing this information, staff recommends an additional authorization of $9,435 to bring the total furniture and equipment request to $29,435. The revised Attachment A shows the comparison of the original and adj usted requests. All the sel ected items foll ow the Di stri ct standards as set by the i ni ti al purchase of furni ture and eq ui pment for the Headquarters Office Building. RECOtlENDATION: Authorize an additional $9,435 in sewer construction funds to purchase furniture and equipment for the CSO remodeling project. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. PUBLIC AREAS . Waiting Chairs 2 $ 610 . Occasional Table 1 187 COMK>N AREAS . Lunchroom Tables 4 1,980 . Lunchroom Chairs 50 3,375 . Storage Cabinets 4 782 . Wall Mounted Shelves 5 1,115 . Work Counter/Cabinets 3 805 . Computer Table 1 280 . Cabinets w/counter tops 4 1,006 . Stool s 5 925 . Form Storage Unit 1 250 INDIVIDUAL WORK AREAS AITAOtJENT A SUMMARY OF FURNITURE, PARTITIONS AND MISCELLANEOUS ITEMS ORIGINAL REQUEST (12120) ADJUSTED REQUEST (01103) Estimated Estimated Quantity Cost Quantity Cost 2 $ 298 1 187 4 45 4 5 3 1 4 5 1 990 2,700 782 1,115 435 280 1 ,006 925 250 . Desks 6 4,795 5 3,510 . Desk Chairs 8 3,476 8 3,476 . Guest Chai rs 9 1,381 6 894 . Credenza 3 2,318 3 1,857 . Bookcases 6 1,145 6 1,145 . Fll e Cabi nets 7 1,435 7 1,435 . Executive Chair 1 550 1 550 PARTITIONS .3',4',5', 7' 11 3,448 11 2,920 MISCELLANEOUS ITEMS . Refrigerator 1 900 1 700 . Clocks 9 600 5 250 . Bulletin Boards 6 250 3 125 . Signage 1 lot 500 1 lot 500 . Paint Existing Lockers 48 1,008 48 1,008 . Forms Cabi net 1 300 1 300 Sub Total: $33,421 $27,638 Sal es Tax: 2,175 1,7W Total: $35,596 $29,435 Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. LE AL LITIGATION 1 1/3/85 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE December 26, 1984 SUBJECT TYPE OF ACTION QAIM OF ROBERT WOOTTEN FOR PROPERTY DAMAGE DENY QAIM SUBMITTED BY Jack E. Campbell, INITIATING DEPT./DIV. Admin.fRisk M t. & Safet ISSUE: A claim for $120,000 alleging District responsibility for a landslide repair has been filed by an attorney representing Robert D. Wootten of 12 Evergreen Drive, Orinda. BACKGROUND: The all egati on is that a 1 ands1i de occurred on Robert Wootten's property in April, 1983 and that the District has negligently failed to maintain or repair the sewer line easement located on this property. The Di stri ct staff is aware of the sli de and be1i eves that i niti ati on of the repairs is the Wootten's responsibility. RECOMMENDATION: Deny Robert Wootten's claim against the District and refer it to the Risk Manager for further action as necessary. REVIEWED AND RECOMMENDED FOR BOARD ACTION ~ G PM