HomeMy WebLinkAboutAGENDA BACKUP 04-18-85
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. IV. CONSENT CALENDAR
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
March 27, 1985
TYPE OF ACTION
SUBJECT APPROVAL AND EXECllTION OF STATE UTIL !TIES ~REEr.ENT
UTe 106 .09.1 CONCERNING RELOCATION AND ADJ USTMENT OF
CERTAIN DISTRICT FACILITIES AT THE NORRIS CANYON ROAD
APPROVE STATE UTILITIES
AGREEMENT UT. 106 .09.1
James L. Hill
SUB I
ISSUE: The subj ect Agreement is necessary to formal ize the State's recognized
liability for costs to relocate publicly owned sewer facilities located within
its freeway right-of-way.
BACKGROUND: On January 9, 1985, the State of California, Department of
Transportation, issued to the District a "Notice to Owner" ordering that certain
sewer facilities be relocated to accommodate the State's proposed widening of the
Norris Canyon Road overcrossing of Freeway 680 in San Ramon.
District staff has reviewed the work effort necessary for the relocation and the
State has confirmed the scope of work. The Collection System Operations
Department will be responsible for construction of the relocation.
The estimated cost of the project, including construction and incidentals, is
$3,500. Actual final costs will be reimbursed to the District by the Department
of Transportation within 90 days after receipt of the final invoice from the
Di stri ct.
RECOMMENDATION: Approve the State Utility Agreement, UTe 106.09.1, and adopt the
attached resolution authorizing the President and Secretary to execute the
Agreement.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PRESIDENT AND SECRETARY TO
EXECUTE UTILITIES AGREEMENT NO. 106.09.1
DISTRICT PROJ ECT NO. 4042
BE IT RESOLVED by the Board of Di rectors of the Central Contra Costa
Sanitary District as follows:
THAT, the President and Secretary respectively of this District are
authorized and directed to execute Utilities Agreement 106.09.1, District Project
No. 4042, for and on behalf of the Central Contra Costa Sanitary District.
PASSED AND ADOPTED th i s
day of April, 1985, by the District Board of
the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Approved as to Form:
John J. Carniato
District Counsel
Costa Sanitary District
BOARD OF DIRECTORS
NO. IV. CONSENT CALENDAR
3 4 18 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
April 12, 1985
SUBJECT CONFIRM "AMENDED ASSESSMENT DIAGRAM" AND APPORTION
ASSESSMENT AMOUNTS AND AUTHORIZE RECORDING OF SAID DIAGRAM,
LOCAL IMPROVEMENT DISTRICT 54-3, ORINDA AREA
TYPE OF ACTION
APPORTIONMENT OF
L. 1. D. BONDS
SUBMITTED BY
Dennis Hall, Associate En ineer
Construction Div.
ISSUE: Four existing parcels of land are being split into new parcels by the map
of Subdivision 6522. The property owner has requested this District to apportion
the L.I.D. bonds which are outstanding on these parcels of land.
BACKGROUND: The four existing parcels were assigned assessment numbers 54-3-3-3
through 54-3-3-6. The new parcel s are shown on the attached Amended Assessment
Diagram. The loI.D. bond amounts on the four parcels must be apportioned to the
newly created parcels of land before the County Auditor can prepare a tax bill for
each new parcel. Staff has apportioned the amounts as follows:
Assessment No.
Amended
Amount Assessment No.
Apportioned
Assessment
Amount
54-3-3-3
$6,540.00 54-3-3-7
$6,540.00
54-3-3-4 (portion)
6,372.50 54-3-3-8
6,372.50
54-3-3-4 (remai nder)
-0- 54-3-3-17
-0-
54-3-3-5 (portion)
4,997.50 54-3-3-9
1,895.00
54-3-3-10
1,207.50
54-3-3-11
947.50
-0-
54-3-3-12
54-3-3-16
947.50
54-3-3-5 (remainder)
-0-
54-3-3-6
4,830.00
54-3-3-13
54-3-3-14
54-3-3-15
1,207.50
1,207.50
2,415.00
RECOMMENDATION: Confirm the amended assessment diagram and apportion assessment
amounts and authorize the recording of said diagram.
RAB
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
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Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
4 4/18/85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
A ril 4, 1985
SUBJECT
TYPE OF ACTION
AUTHORIZE THE ATTENDANCE OF PAUL MORSEN AT A GRIEVANCE
ADMINISTRATION SEMINAR IN PORTLAND, OREGON ON JUNE 3
AND JUNE 4, 1985 FOR AN ESTIMATED COST OF $850.
CONSENT CALENDAR
SUBMITTED BY
INITIATING DEPT./DIV.
PAUL MORSEN, DEPUTY GENERAL MANAGER
ADMINISTRATIVE
ISSUE: Board authorization for an employee to attend an out-of-state conference
is requ ired.
BACKGROUND: Each year, the American Arbitration Association (AAA) sponsors a
series of seminars dealing with Employee and Labor Relations issues. These highly
regarded seminars are scheduled so that every few years they are offered at a west
coast location. This year, in June, the AAA is sponsoring their Grievance
Processing Semi nar in Portl and, Oregon. Grievance Processing, "Skelly" hearings,
and dispute resolutions are a responsibil ity of the Deputy General Manager and
attendance at this seminar will provide an update on recently passed
laws, trends and developments in these areas. It is requested that Paul Morsen be
authorized to attend this seminar.
The cost of this trip will be approximately $850. Sufficient funds for this are
i ncl uded in the Central Services and Management 1984-1985 Travel & Conference
budget line item.
RECOMMENDATION: Authorize the attendance of Paul Morsen at the AAA Grievance
Processing Seminar, June 3rd and 4th, to be hel d in Portl and, Oregon at an
estimated cost of $850.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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<C<SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. IV. CONSENT CALENDAR
5 4 18 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
April 12, 1985
SUBJECT
TYPE OF ACTION
AUTHORIZE JOHN LARSON TO ATTEND CWPCA CONFERENCE IN
ANAl-lIEM, CALIFORNIA ON MAY 8-10, 1985, AT A reST OF
$700.
AUTHORIZE FUNDS
SUBMITTED BY
Roger Dol an
INITIATING DEPT./DIV.
General Manager-Chief Engineer
ISSUE: Board authorizati on is requested to exceed the budgeted amount
for travel and conferences in the Coll ecti on System Operati ons
Department.
BACKGROUND: The California Water Pollution Control Association (CWPCA)
Conference in May 1985 is offering an excellent program related to
collection system operations. The scheduled topics include performance
of piping materials, repair and cleaning techniques, TV inspection, and
computer applications. In addition, there will be an equipment show.
At th i s time, Coll ecti on System Operati ons Department travel and
conferences budget has been fully expended. Attendance at the CWPCA
Conference was included in the 1984/85 budget; however, the previous
Coll ecti on System Operati ons Department Manager used the budgeted funds
to attend a CASA meeti ng at the req uest of the Boa rd. The cost of
travel, lodging, and registration will be approximately $700. This
authorizati on woul d resul tin a $700 overrun in the travel and
conferences budget. There are sufficient funds in the overall budget to
cover this expense.
RECOMMENDATION: Authorize John Larson to attend CWPCA Conference in
Anahiem,Cal ifornia, on May 8-10, 1985, at a cost of $700.
INI
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RJD
Contra San
BOARD OF DIRECTORS
NO. V. ENGINEERING
1 4 18 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
APR I L 15, 1985
SUBJECT
AUTHORIZE $445,000 FROM THE SEWER CONSTRUCTION FUND FOR COLLEC-
TION SYSTEM MASTER PLAN. AUTHORIZE GENERAL MANAGER-CHIEF
ENGINEER TO EXECUTE A CONTRACT WITH CAMP, DRESSER & MCKEE ENG.
TYPE OF ACTION
AUTHORIZE FUNDS,
AUTHORIZE CONTRACT
SUBMITTED BY
INITIATING DEPT./DIV.
ENGINEERING DEPT.jPLANNING DIVISION
JARRED MIYAMOTO-MILLS, ASSOCIATE ENGINEER
ISSUE: Funds are needed to complete the proposed comprehensive Collection System
Master Plan. Authorization is requested for the General Manager-Chief Engineer
to execute a contract with Camp, Dresser & McKee Engineers (COM) of Walnut Creek
for a portion of the work.
BACKGROUND: Comprehensive collection system master planning was last updated in
January 1967 with the completion of a revision of the 1956 Central Contra Costa
Sewerage Survey prepared by Brown and Cal dwell. Duri ng the 1970s watershed
pl anni ng was done on an area-by-area basi s as needed. Because of the ongoi ng
development withi n the Di stri ct and the time si nce a comprehensive pl anni ng
update has been done, staff recommends that the District proceed with a
comprehensive collection system master plan at this time.
The Board of Di rectors has authorized $322,000 to date for prelimi nary sewer
capacity studies in high growth watersheds, sewer pipeline and land-use data
collection, and flow monitoring (see Attachment 1). Preliminary watershed
faci 1 iti es pl ans have been compl eted for Watershed 33 - San Ramon Vall ey and
Watershed 44 - North Concord/Clyde. A needs analysis has been done for Watershed
43 - Martinez. These studies have identified $18 to 26 million in sewer system
capacity problems (see Attachment 2). An intensive wet weather flow monitoring
study, authorized by the Board at its January 3, 1985, meeting, has recently been
successful 1 y compl eted. Prel imi nary analysi s of the flow monitori ng data shows
that the amount of Rai nfall Dependent Infll trati on and Inflow (ROllI) enteri ng
District sewers in areas not recently studied cause several trunks to flow full
duri ng a two-year return frequency storm. Thi s observati on prov i des further
evidence of the need for proceeding with a comprehensive collection system master
plan at this time.
Comprehensive collection system master planning will establish a phased capital
improvement program that will indicate where sewers need to be located, how large
these sewers should be, and when they should be built. In addition, this effort
will identify areas which should receive further attention for potential ROllI
reduction. Long-term flow monitoring will provide verification of the
assumptions and projections made in the Master Plan.
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REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
J~1M
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RAB
RJD
POSITION PAPER
PAGE 2
APRIL 10, 1985
The project team for the Collection System Master Plan study will consist of
Di strict staff and COM Engi neers of Wal nut Creek. District staff will coll ect
sewer pi pel i nell and-use data, prepare speci al maps, perform the proj ect
management role, provide independent verification of data entry quality control,
direct design criteria and capital improvement program development, and print the
final report. COM will be responsible for flow and rainfall data analysis, data
reduction and entry, trunk sewer analysis using computer model ing techniques,
design criteria, long-term monitor location, and capital improvement program
recommendations, and preparation of interim, draft, and final reports.
COM was selected for the overall project, including wet weather flow monitoring
and sewer master pl anni ng, because of thei r speci al experti se, experi ence, and
competence in coll ecti on system master pl anning work. In December 1984, staff
requested formal written proposals from three of the leading firms in this field,
conducted a competitive proposal review and interview, and selected COM based on
the proj ect team proposed, proj ect approach, and excel 1 ent references. COM has
been professional and insightful during its direction of the wet weather flow
monitoring program. COM's efforts have assured the study of an accurate flow
and rainfall database from which all the predictions of trunk sewer capacity will
be derived.
A cost reimbursement contract with a fixed cost ceiling has been negotiated with
COM for all work required to complete the study. A cost ceiling of $270,000 has
been established for this work. Included in the contract cost is $17,000 for COM
to provide a micro-computer system, including custom software, for use by
District staff in performing future watershed and local capacity studies. Local
capacity studies are required when a development is planned either at the
outskirts of the District or as part of a densifying redevelopment or infilling.
The Planning Division is currently receiving one to two requests for these
studies each month. Because of the large volume of sewer and land-use data that
must be collected for each of these studies and because the engineering
calculations involved are complex and tedious, computer modeling is a
particularly appropriate approach to performing the analyses. Use of the
computer model and data from the long-term flow monitors will allow staff to
update each watershed about once every two years and to identify when a
comprehensive update of the primary trunks is appropriate (estimated to be
required every five to eight years). The database and computer model will be
developed by COM as part of the Master Plan work. The expenditure proposed will
cover the purchase of an IBM/PC-compati bl e computer, hard-d i sk storage for the
sewer and land-use database, a CRT monitor, a printer and customization of COM's
existing computer software to provide a level of user-friendliness appropriate to
operation by District staff. COM will be responsible for the total system
inclusive of all hardware and software. This will assure that the system is
fully operational upon receipt by the District. Mark-up and profit will not be
applied to the hardware cost.
The authorization requested to complete the Collection System Master Plan totals
$445,000. A breakdown of costs is included in Attachment 1.
POSITION PAPER
PAGE 3
APRIL 10, 1985
The work product output of the Collection System Master Plan will be as follows:
o A Project Report, including Executive Summary
Results of Hydraulic "Modeling" of District Trunk Sewers
Recommended Capital Improvement Program
Timetable for Capital Improvement Program
Presentation Maps
o Recommended Revisions to Sewer Design Criteria Standards
o Recommended Locations for Long-Term Flow Monitoring
o Computer System for Use in Local Capacity Studies
RECOMMENDATION: Authorize a total of $445,000 from the Sewer Construction Fund
for completion of a comprehensive District-wide Collection System Master Plan.
Authorize the General Manager-Chi ef Engi neer to execute a cost reimbursement
contract with a fixed cost ceiling between Camp, Dresser and McKee Engineers and
the District for a portion of the master planning work.
ATT ACHtlENT 1
COLLECTION SYSTEM MASTER PLAN
COST SUMMARY
Authorized To Date:
Planning Studies - consultant (WS 33)
Flow Monitoring (Dry and Wet Weather)
$ 54,000
188,000
Force Account
Studi es (WS 33 and WS 44)
38,000
- Data Collection (Current and Future Land-Use
and Sewer Data)
42,000
Subtotal:
$322,000
Authorization Requested:
Collection System Master Plan
- Camp, Dresser and McKee
$270,000
- Force Account
145,000
- Contingency for Changes/Additions in Scope*
(Consultant Contract or Force Account)
30,000
Subtotal:
$445,000
Total:
$767,000
*Di strict staff will execute a contract change order with COM, if necessary, to
expand their work using this Board-authorized contingency.
ATTACHMENT 2
CAPITAL IMPROVEMENT NEEDS
IDENTIFIED IN WATERSHED STUDIES
PERFORMED SINCE 1982
o Preliminary Studies -
Approximately 36 percent of District
San Ramon Vall ey
Martinez
N. Concord/Clyde
Downtown Wal nut Creek
$10-15 mi 11 ion
5-8 mill ion
1 mill ion
2 mill ion
$18- 26 million
o Wet Weather Flow Monitoring
Additional capacity problem areas ident,ified
<C<SD
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
2
POSITION PAPER
SUBJECT AUTHOR E N RAL N R-CHIEF ENGIN R
AN AGREEMENT WITH VILLALOBOS & ASSOCIATES FOR CORROSION
EV ALUATION OF K-l/K-3A FORCE MAINS, AND AUTHORIZE $14,500
IN SEWER CONSTRUCTION FUNDS
ROGER J. DOLAN
General Manager-Chief Engineer
DATE
10, 1985
AUTHORIZE AGREEMENT
AUTHORIZE FUNDS
SUBMITTED BY
INITIATING DEPT./DIV.
Jim Hill Associate En ineer
Division
ISSUE: Board authorization is required for the General Manager-Chief Engineer to
execute an agreement with Villalobos & Associates, and for Sewer Construction
Funds for the work.
BACKGROUND: In May 1979, Corrosion Engineering and Research Company, CERCO,
prepared a report for the District evaluating possible corrosion damage to the
K-l force mains from the Lower Orinda Pump Station and the K-3A force main from
the Orinda Crossroads Pump Station. Please refer to Exhibits A and B for
clarification. Both systems were identified by CERCO as being affected by stray
currents from BARTO operati ons. Si nce that report, BARTO has install ed and
operated a diode system meant to control the stray current problems. A follow up
investigation is needed to compare and eval uate the effectiveness of the BARTO
diode system relative to the District's pipeline system to:
1. Determ i ne if the K-1 and K-3 A force mains have been damaged by BARTO stray
currents; and
2. Determine if specific corrosion protection systems are appropriate for the
existing pipelines, or for new pipelines that may be required due to the
proposed development in Orinda.
This project will provide the results necessary to identify any corrosion
problems, and to determine whether or not the District has benefited from
relocations necessitated by the construction of the BARTO system. Based upon the
results of this report, the design and construction of new facilities may be
requi red.
The scope of work will involve the location and monitoring of existing
electrolysis test stations (ETS's), comparison of the results with previous
monitoring data. A report will be prepared evaluating the condition of the force
mai ns and the effects of the BARTO System on the force mai ns, and recommendi ng
additional action, if necessary. The work will be billed on an hourly basis,
with a cost ceiling of $11,273. An additional $2,970 will also be required for
District staff to assist in locating the ETS's, review and evaluate Villalobos'
work product, and to manage the contract and budget. The estimated replacement
costs in 1985 dollars for the K-1 and K-3A force mains are $1,390,000.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
RJD
INITIATING DEPT./DIV.
~cws ~ RAB
The District has selected Villalobos & Associates, Inc., to perform the specialty
corrosion engineering services for this project. The District has had experience
with two other corrosion engineering consultants in addition to Villalobos &
Associates. Villalobos & Associates was selected for the K-l/K-3A force main
project because the required services are similar to those provided by Villalobos
& Associates on the recent M-2 force main corrosion protection project. District
staff was very pl eased with thei r performance on the M-2 force mai n proj ect.
Because the K-l/K3-A force mai n proj ect is a rel ativel y small proj ect and
favorable experience with Villalobos & Associates, District staff chose not to
follow a formal consultant procurement process for this project.
REOOt41ENDATION: Authorize the General Manager-Chief Engineer to execute an
agreement with Villalobos & Associates for professional engineering services in
conjunction with corrosion evaluation of the K-1 and K-3A force mains, and
authorize $14,500 in Sewer Construction Funds for this work.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
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GENERAL PLAN
CORROSION INVESTIGATION
LINE K-1 (16 & 18 X1616)
LEGEND:
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.V. ENGINEERING
3 4 18 85
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
CONSIDER APPROVAL OF PROJ ECT CONCEPT FOR
WALNUT CREEK DOWNTOWN PARALLEL PROJ ECT COP 1997>
April 10, 1985
TYPE OF ACTION
APPROVE PROJ ECT
CONCE PT
SUBJECT
SUBMITTED BY
ISSUE: Approval of the proj ect for DP 1997 - Wal nut Creek Downtown Parall el is
the final step of the environmental review required by California Environmental
Quality Act (CEQA).
BACKGROUND: At the March 21, 1985, Board meeting, the Board held a hearing to
consi der the Negative Decl arati on for DP 1997 - Wal nut Creek Downtown Parall el
Proj ect. At the concl usi on of the March 21 heari ng, the Board adopted the
Negative Declaration. To complete the CEQA environmental review, the Board must
consider approval of the project concept after review and consideration of the
Negative Declaration.
Thi s proj ect is proposed for constructi on now based on a unique, one time
opportunity for the Central Contra Costa Sanitary District to incorporate project
construction with construction of the al ready approved Wal nut Creek Project/San
Ramon Creek Bypass Flood Control Channel. The proposed proj ect consi sts of
construction of an 8400 foot, isolated section of 54-inch diameter pipeline
within the Southern Pacific Rail road right-of-way in the City of Wal nut Creek,
Californi a, between Arroyo Way and Rudgear Road (see Exhibit A attached). The
pipeline would begin approximately 60 feet north of the existing Walnut Creek
Channel at the southern edge of Arroyo Way. The pipeline would end approximately
160 feet south of the Southern Pacific Rail road ri ght-of-way crossi ng of San
Ramon Creek, which is 1300 feet north of the intersection of Rudgear Road with
Danville Boulevard and the Southern Pacific Railroad right-of-way. Neither end
of the pipeline would be connected to the existing Central Contra Costa Sanitary
District sewage transport system in the project area.
The proposed proj ect w 111 ul timatel y serve as a segment of a trunk sewer system
which is likely to be required further south of the project area to meet future
demands for Central Contra Costa Sanitary District sewer services. The proposed
project would be connected to the existing Walnut Creek area sewer system to act
as a relief sewer to handle existing flows in case of a need for a sewer line
bypass in Walnut Creek.
The proposed project is scheduled for construction in the Spring of 1986, which
requires design this year. The construction cost of the total project is
estimated at approximately $2,000,000, based on 1985 costs.
P/JfJ RAB
RJD
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATI G DEPT./DIV.
JLH
This concept approval does not include any funding request. The Board will have
the opportunity at the time of award of the constructi on contract to make the
final decision regarding project funding.
RE(x)~ENDATION: After rev i ew and consi derati on of the Negative Decl arati on,
approve the project concept for DP 1997 - Walnut Creek Downtown Parallel Project.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
N~ V. ENGINEERING
4 4 18 85
OS On VIA: ROGER J. DOLAN
P ITI N r'APER General Manager-Chief Engineer
SUBJECT AUTHORIZE $1,112,400 IN SEWER CONSTRUCTION FUNDS FOR
DISTRICT PROJECT 3816, STAGE 58, 15MGD HYDRAULIC CAPACITY
EXPANSION AND SLUDGE THICKENING FACILITIES
DATE
Apri 1 10, 1985
TYPE OF ACTION
AUTHORIZE SEWER
CONSTRUCTION FUNDS
SUBMITTED BY
Robert A. Simmons, Associate Engineer
INITIATING DEPT./DIV.
Engineering Dept./Construction Div.
ISSUE: Board authorization is requested to commit sewer construction funds for
administrative and other costs associated with the construction of the Stage 5B
proj ect.
BACKGROUND: The Stage 5B project will provide conventional secondary treatment
and sludge processing for wastewater flows up to 45MGD. The project consists of
the installation of large diameter piping, junctlonstructures, and three
dissolved air flotation sludge thickeners. On April 4, 1985, the Board
authorized the General Manager-Chief Engineer to execute a contract with Pacif1c
Mechanical Corporation to construct the Stage 5B, 15MGD Hydraulic Capacity
Expansion and Sludge Thickening Facilities Project. F1vemillion dollars was
allocated from sewer construction funds to cover the construction contract
amount. If the Noti ce to Proceed is issued on May 1, 1985, the contract call s
for the 15MGD Hydraulic Capacity Expansion work to be complete by January, 1986,
and the Sludge Thickening Facilities work to be complete by September, 1986.
As discussed in the position paper dated January 4, 1985, the construction
contract will be administered by a project team composed of District staff,
personnel from the design engineer, John Carollo Engineers, and a material
testing firm. District staff will be responsible for overall project
management, grant administration, resident engineering, and day-to--day
inspection. John Carollo Engineers will provide construction support services
in the areas of office engineering (review of submittals and design
clarifications) and specialty inspection. In addition, JCE will provide
start-up support including O&M manual preparation, operator classroom training,
and performance cert1ficati on. A materi al testi ng fi rm will be retai ned for
inspection and testing of structural concrete and for soil density
determinations. The construction contract will be administered over a 17-month
contract period.
The District has been awarded federal and state grants under the Clean Water
Grant Program for construction of the Stage 5B project. The District will be
reimbursed for 87 1/2 percent of the grant-el igible costs of the project.
Although a majority of the project costs are grant eligible, some of the
necessary project items are not grant fundab1e. For instance, certain pipelines
are sized larger for future capacity. The incremental costs of these facilities
(approximately $510,000) are not grant fundable.
IfjJ ~
RAS
PIfrf
RA8
CHIEF ENG.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
Rq&--
A "Post Bid-Preconstruction Cost Estimate" is included as Attachment 1 to this
position paper. An amount of $1,112,400 in sewer construction funds is needed
for Di strict force account, consul tant serv ices, di rect equi pment purchases,
material testing services, and construction contingencies. The estimate is
based on the following considerations:
1. The project will require a full-time associate engineer to serve as
Resident Engineer on the project.
2. A full-time construction inspector and a half-time construction
inspector will be required during the first eight months of the
contract whil e construction proceeds on both the hydraul ic capacity
expansion and the dissolved air flotation facility. Close coverage of
the expansion project is necessary to coordinate the construction with
Pl ant Operati ons and because work will be accompl i shed over 1 ive
aerati on basi ns. Upon compl eti on of the hydraul ic expansi on work,
project inspection will be reduced to one full-time inspector for the
remai nder of the proj ect.
3. A temporary, part-time secretarial positi on will be requi red, over
present District staffing, to process correspondence and provide
clerical support for the project.
4. Recognizing that weather delays, change orders, and other factors may
contribute to the need for construction administration and inspection
services to extend beyond the contract completion dates, an allowance
for the continuation of these services for a period equivalent to 12
percent of the contract time has been included in the estimate.
5. In accepting the Clean Water Grants, the District has agreed to comply
with the various grant program regulations. This compliance will
result in additional administrative efforts by District staff which is
reflected in the attached cost estimate. These additional costs are
grant fundable, however.
This authorization of $1,112,400 combined with the $5,000,000 authorized on
April 4 and prev ious authorizations total 1 i ng $542,000 equal an estimated total
project cost of $6,654,400 as shown near the bottom of Attachment 1. Upon
receipt of approval to award from the State Water Resources Control Board, staff
will execute the contract and be prepared to issue a Notice to Proceed to
Pacific Mechanical Corporation.
RECOMMENDATION: 1) Authorize $1,112,400 in sewer construction funds for
construction activities associated with the Stage 5B construction project. 2)
Authorize a temporary, part-time secretari al positi on (Range G45, $1,463 to
$1,764) for the duration of the project.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
GEN. MGR./CHIEF ENG.
STAGE 5B, 15MGD HYDRAULIC CAPACITY EXPANSION
AND SLUDGE THICKENING FACILITIES
D. P. NO. 3816
POST BID-PRECONSTRUCT ION EST1MATE OF COSTS
~
DESCRIPTION
1. Construction Contract Costs
a. Construction Contract (As Bid):
b. Estimated Const. Contingency:
c. Prepurchased Equipment:
d. Survey:
Total Constr. Cont. Costs:
2. Construction Administration Costs
a. Resident Engrg. & Inspection:
b. Grant Administration:
c. Engineering:
d. John Carollo Engineers:
e. Material Testing:
Total
3. Misc. Constr. Admin. Support Costs
a. Plant Maintenance:
b. Legal Support:
4.
Construction Admin. Contingency:
Total Const. Admin. Costs:
5. Facility Start-Up Costs
a. Start-Up Planning
1. District Force Account:
2. John Carollo Engineers:
b. Prepares Users Guide/O&M Manual
1. District Force Account:
2. John Carollo Engineers:
c. Conduct Training Session
1. District Force Account:
2. John Carollo Engineers:
d. Performance Testing and Report
(required by Grant Regulations)
1. District Force Account:
2. John Carollo Engineers:
Total Start-Up Costs:
Revenue Program Update (required by
Grant Regulations):
7. Design and Related Expenditures
6.
a. District Force Account:
b. John Carollo Design Costs:
Total Preaward Expenditures:
8.
Total Estimated Project Costs:
(Items 1 through 7)
9.
Funds Previously Authorized:
10.
Total Additional Funds Required to
Compl ete Project:
(Item 8 minus Item 9)
OUTSIDE
CONTRACT
COSTS
5,000,000
250,000
26,90U
DISTRICT
FORCE
AMUNT
lli!QQ
$5,276,900 $32,100
197 ,400
23 ,000
287,300
38,400
11,000
$220,400 336,700
10,800
10,000
231,200 415,90U
69,200
4,900
18,500
10,600
12,700
$ 46,700
471,000
5,300
30,200
1,600
11 ,90U
49,000
106,600
TOTAL
$5,309,000
647,100
95,700
25,000
577,600
$6,654,400
$5,542,000
$I, 112 ,400
PERCENT OF
CONS I RUCTION
COSTS
10~
5.4
0.7
0.2
3.7
.Jh!
10.4
0.2
0.2
...!..:l
12.1
Contra Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
NO. VI. BUDGET & FINANCE
2 4 18 85
~~Hl 8, 1985
SUBJECT
TYPE OF ACTION
RECEIVE ANNUAL STATEMENT OF INVESTMENT POLICY
RECEIVE INVEST-
MENT POLICY
SI,I~MJTTED Iil.Y
walter tunasaki, Finance Officer
IIlIITI....TI~G 1>EPT.{DIV
~amlnls~ra~ ve/Finance & Accounting
ISSUE: Assembly Bill No. 1073, which was enacted in late 1984, amended the
Government Code to require the treasurer or chief fiscal officer of a local agency
to "annually render to the legisl ative body of the local agency a statement of
investment policy."
BACKGROUND: As a result of the investment losses suffered by the City of San
Jose, the California legislature enacted Assembly Bill No. 1073 which amended
Government Code Section 53646 to require:
A. The treasurer or chief fiscal officer to annually render to the
legislative body of the local agency a statement of investment
po li cy .
B. The treasurer or chief fiscal officer to render a monthly report to
the chief executive officer and legislative body of the local agency
showing the type of investment, institution, date of maturity,
amount of deposit, current market val ue for all securities with a
maturity of more than 12 months, rate of interest, and such data as
may be required by the local agency.
C. Section 53646 shall remain in effect only until January 1, 1991, and
as of that date is repealed, unless a later enacted statute, which
is enacted before January 1, 1991, deletes or extends that date.
A monthly investment report is submitted with the District's monthly financial
statements to the General Manager-Chief Engineer and the Board of Directors which
complies with all requirements of amended Section 53646.
A proposed investment policy is attached for review and comment by the Board of
Directors.
RECOMMENDATION: Receive the District's proposed investment policy for review and
comment and adopt, if appropriate.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT./DIV.
~~....~./ .
WF PM
CENTRAL CONTRA COSTA SANITARY DISTRICT
INVESlJENT POlICY
The investment policy of the Central Contra Costa Sanitary District is embodied in
the following eleven sections:
I. Statement of Objectives
The temporary investment portfol io of the District shall be
designed to attain a market-average rate of return, taking into
account the District's investment risk constraint and prudent
investment principles.
II. Permissible Investments
Within the constraints prescribed by the Government Code of the
State of California for permissible investments, the District's
investment portfol io will only be invested in the following
instruments:
o United States Treasury Bills and Notes, and obligations of
government agencies for which the full faith and credit of
the United States is pledged.
o Bankers Acceptances, drawn on and accepted by a commercial
bank, which are eligible for purchase by the Federal Reserve
System.
o Certificates of Deposit issued by a Federal or State
chartered bank or a Federal or State chartered savings and
loan association.
o Commercial Paper of prime qual ity 1 imited to corporati ons
with assets over $500,000,000.
,
o Repurchase agreements for a period less than 30 days
o Local Agency Investment Fund of the State of California
III. Banks and Dealers
The District will use the services of the Treasurer's Office of
the County of Contra Costa which will transact the District's
investment decisions in compliance with the requirements
described in this investment pol icy. The Treasurer's Office
will execute the District's investments through such brokers,
dealers and financial institutions as are approved by the
County Treasurer.
IV. Maturities
The maximum maturity for investments of the District is one
year. Prior approval of the Board of Directors must be
obtained to acquire investments with maturities beyond one
year.
V. Diversification
To minimize the risk of loss through default, the total amount
invested in a single issuer will not be greater than 15% of the
District's investment portfolio value, except that the 15%
limitation will not apply to United States Treasury Bills and
Notes.
VI. Risk
Credit and market risks will be minimized through adherence to
the list of permissible investments, a limit on maximum
maturities and the 1 imitation on the total investment in a
single issuer.
VII. Delegation and Authority
The District Finance Officer will be responsible for investment
transactions which should be made in accordance with this
investment policy and within the internal controls described in
the following section.
VIII. Prudence
Prudent judgment must be exercised by the District Finance
Officer responsible for investment transactions undertaken in
accordance with this investment policy.
IX. Control s
The District Finance Officer will establish subsidiary
accounti ng records of each investment which will enabl e the
determination of income earned monthly and through maturity,
and the balancing of the principal amounts to a control account
in the general ledger.
Internal control procedures should be established based on the
assignment of a dollar limit on investment transactions which
can be initiated by the Finance Officer. Investment
transacti ons which exceed the Finance Officer's doll ar limit,
and are within the dollar limit of the Deputy General Manager,
will require approval of the Deputy General Manager; if thE1
transaction exceeds the dollar limit of the Deputy General
Manager, the approval of the General Manager-Chief Engineer
will be required. The dollar limits of the Finance Officer and
the Deputy General Manager will be $4 million and $5 mill ion,
respectively. Such internal controls are to be reviewed by the
District's independent auditors annually.
_"..___~__,.,"._.___.__._._,_.______~.__.,".____,__...~_.._,"...___~~_____..__...__..'____M..~_._,._..._____._.,_"-,-,_,~,_,,,_.~",_,____,'_"_____"____""~'____'___"__.-"."'----..,...-~ ------.....,..-.--.--
X. Reporti ng
The District Finance Officer will annually render a statement
of investment policy to the Board of Directors.
The Finance Officer will submit a monthly report to the
District's General Manager-Chief Engineer and Board of
Di rectors showing the type of investment, issuer, dates of
issue and maturity, amount of deposit, current market value of
all securities with a maturity of more than 12 months, and rate
of interest.
XI. Performance Evaluation
A performance evaluation will be completed by the District's
independent auditors every four years, commencing with the
1984-1985 fiscal year, to determine whether the investment
objective of achieving a market-average rate of return is being
real ized. In determining the market-average rate of return,
the average return on three month U. S. Treasury bill s, or the
average rate on Federal funds, whichever is higher, will be
used.
,
Cont Costa Sanitary District
BOARD OF DIRECTORS
NO. VI. BUDGET & FINANCE
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
R~Hl 8, 1985
SUBJECT
TYPE OF ACTION
RECEIVE 1985-1986 EQUIPMENT BUDGET FOR REVIEW
RECEIVE EQUIPMENT
BUDGET
1~~~~~~%~rat1e~/Finance & Accounting
SIJJlM-jT.TED e;f
walter N. Funasaki, Finance Officer
ISSUE: The District's 1985-1986 Equipment Budget is submitted for review.
BACKGROUND: The 1985-1986 Equipment Budget is transmitted herewith. The
Equipment Budget is summarized by department totals for 1985-1986 and each of the
four prior fiscal years. A 1 ist of all equipment items requested by department,
categorized by functional classification, and a descriptive sheet which describes
and justifies each item is provided.
The Equipment Budget is submitted for initial review by the Board; it is scheduled
for approval at the next Board Meeting on May 2, 1985.
RECOM~NDATION: Receive the 1985-1986 Equipment Budget for review and provide
District staff with comments and guidance.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
....
~
~~
WF
INITIATING DEPT.!DIV.
PM
Costa Sanitary District
BOARD OF DIRECTORS
OS ON n VIA: ROGER J. DOLAN
P ITI r'APER General Manager-Chief Engineer
s~RIAL OF SEWAGE OVERFLOW DAMAGE CLAIM
FROM RUTH FONTANA
NO. VI!. LEGAL/LITIGATION
1 4 18 85
DAApril 10, 1985
TYI5ENV tiTA~~
SUBMITTI;.P BY
JaCK ~. Campbell, Admin. Operations Mgr.
INITA'dln~~~TRi.~~IVMgmt. & Safety
ISSUE: A claim for $1.5 mill ion alleging District responsibil ity for personal
injuries and property damage has been filed by Ms. Fontana of 3133 Pine Street,
Marti nez.
BACKGROUND: On November 10, 1984, a sewage overflow occurred at Ms. Fontana's
residence in Martinez. She alleges serious physical and psychiatric reactions as a
result, as well as contamination of real and personal property.
The property involved is not within the Central Contra Costa Sanitary District but,
instead, is in the Mountain View Sanitary District; therefore, the claim should be
directed solely against them. Ms. Fontana's attorney, Mr. Daniel Angius of San
Francisco, has been advised of this but has refused to withdraw the claim against
Central Contra Costa Sanitary District. He has advised the District of his intent to
leave both districts in the potential suit for the time being.
Because of the continuation of this claim, it is necessary to open a case file and
proceed with the formal claim processing procedure.
RECOMMENDATION: Deny Ms. Fontana's claim against the District and refer it to the
Risk Manager for further action as necessary.
INIT TI~~/DIV.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~
JEC
PM