HomeMy WebLinkAboutAGENDA BACKUP 09-06-90
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Central Contra Costa Sanitary uistrict
BOARD OF DIRECTORS
PAGE 1 OF 6
POSITION PAPER BOARD MEETING OF
S~t5tb PUBLIC HEARINGS ON UNINHABITED DISTRICT
ANNEXATIONS 115-C, 115-E AND 115-F AS AMENDED
BY THE LOCAL AGENCY FORMATION COMMISSION
(LAFCO) AND CONSIDER THE NEGATIVE DECLARATION
BY LAFCO
September 6, 1990 NO.
3.
DATE
HEARINGS a.
August 23, 1990
TYPE OF ACTION
HOLD HEARINGS
D.A. 115-C, 115-E
AND 11 5-F
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT /DIV
Engineering Dept.lConstruction Division
ISSUE: LAFCO has amended the boundaries of several of the parcels included within District
Annexation 115. The District must hold public hearings and consider testimony by affected
property owners before acting on the proposed amended annexation.
BACKGROUND: The above-referenced annexation was sent to LAFCO as required for the formal
annexation process. Part of the annexation, consisting of five parcels, was not changed. These
five unamended parcels are submitted for Board action on the consent calendar for today under
two separate position papers as District Annexations 115-A and 114-G. No public hearing is
required for these parcels because they had 100 percent landowner consent.
LAFCO amended the boundaries of the five remaining parcels during its approval process. These
amendments were made to improve the continuity of the resulting District boundary. The
amended annexations are designated District Annexation 115-B through 11 5-F and are
considered to be five separate annexations. Of the five amended annexations, three are
uninhabited (11 5-C, 11 5-E and 115-F) and are the subject of this position paper. These parcels
are shown on the attached maps. The remaining District Annexations 115-B and 115-0 are
inhabited (1 2 or more registered voters) and are the subject of a separate position paper on this
agenda.
CEQA REQUIREMENTS
A Negative Declaration addressing the proposed annexations was prepared by LAFCO pursuant
to CEQA and was used by LAFCO in making its determinations and approving this annexation.
In accordance with District CEQA Guidelines Section 7.17 (f), the Board must review and
consider the environmental effects of the project as shown in the Negative Declaration which
is attached as Exhibit A in the separately bound document before approving the annexation.
District staff has reviewed said Negative Declaration and concurs with its findings.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
JSM
RAB
./ IEF ENG.
1302A-9/85
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INITIA TING DEPT./DIV.
SUBJECT
HOLD PUBLIC HEARINGS ON UNINHABITED DISTRICT
ANNEXATIONS 115-C, 115-E AND 11 5-F AS AMENDED
BY THE LOCAL AGENCY FORMATION COMMISSION (LAFCO)
AND CONSIDER THE NEGATIVE DECLARATION BY LAFCO
POSITION
PAPER
PAGE
DATE
2
OF
6
Auaust 23. 1990
ANNEXATION REQUIREMENTS
District Annexation 115 as submitted to LAFCO was a single annexation. The action by LAFCO
separated a portion of District Annexation 115 into the subject three uninhabited annexations,
which require a public hearing. Normally a separate public hearing would be held for each of
these three subject annexations. If no members of the public appear, these annexations can be
considered in one public hearing.
If a member of the public wishes to testify on a particular annexation, a separate public hearing
shall be held on the annexation. The remaining annexations will then be the subject of the
second or subsequent public hearing.
Legal notice was published, and the affected property owners were notified of the public
hearings as required by law. The subject three amended annexations are uninhabited (fewer than
12 registered voters). Factors to be considered by the Board in deciding to approve or
disapprove the proposed annexations are set forth as Exhibit B.
Following its review, the Board, not more than thirty (30) days after the conclusion of the public
hearing, shall adopt a resolution reflecting the appropriate action taken:
1 . Certify that the Board has reviewed and considered and concurs with the adoption of the
Negative Declaration of LAFCO.
2. Order the annexations if no written majority protest exists.
3. Disapprove the proposed annexations based upon any of the factors set forth in Exhibit
B.
4. Terminate the annexations if the Board finds that written protests have been filed and not
withdrawn prior to the conclusion of the hearing representing landowners owning 50
percent or more of the assessed value of the land within the territory proposed to be
annexed.
RECOMMENDATION:
1 . Open the public hearing on all of the annexations or individual hearings on District
Annexation 115-C, 115-E and 115-F as appropriate, receive any testimony, and close the
public hearing(s).
13028-9/85
SIJB...J..ECT
HuLD PUBLIC HEARINGS ON UNINHABITED DISTRICT
ANNEXATIONS 115-C, 115-E AND 115-F AS AMENDED
BY THE LOCAL AGENCY FORMATION COMMISSION (LAFCO)
AND CONSIDER THE NEGATIVE DECLARATION BY LAFCO
POSITION
PAPER
PAGE
DATE
3
OF
6
Auaust 23 1 990
2. Adopt a Resolution certifying that the Board has reviewed the Negative Declaration,
ordering the filing of a Notice of Determination as a responsible agency stating that the
Board considered the Negative Declaration, and concurring with the adoption of the
Negative Declaration of LAFCO and taking one of the following actions:
. Order the annexations if no majority protest exists, or
. Disapprove one or more of the proposed annexations that the Board. determines
that the annexation is not warranted, or
. Disapprove the annexations if written protests have been filed and not withdrawn
prior to the conclusion of the public hearing representing landowners owning 50
percent or more of the assessed valuation of the land within the territory to be
annexed.
NOTE: Exhibits mentioned in this Position Paper are included in a separately bound document.
13026-9/85
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CENTRAL CONTRA COSTA SANITARY DISTRICT
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"cENTRAL CONTRA COSTA SANITARY DISTRICT
DISTRICT ANNEXATION 115 F
PARCEL 8
.
Central Contra Costa Sanitary lJistrict
BOARD OF DIRECTORS
PAGE 1 OF 5
POSITION
PAPER
BOARD MEETING OF
September 6, 1990 NO.
SU~i5lb PUBLIC HEARING ON INHABITED DISTRICT
ANNEXATIONS 115-B AND 115-0 AS AMENDED BY
THE LOCAL AGENCY FORMATION COMMISSION (LAFCO)
AND CONSIDER THE NEGATIVE DECLARATION BY LAFCO
DATE
August 23, 1990
TYPE OF ACTION
HOLD PUBLIC
HEARING D.A. 115-B
AND 11 5-0
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT/DIV
Engineering Dept.lConstruction Division
ISSUE: LAFCO has amended the boundaries of several of the parcels included within District
Annexation 115. The District must hold a public hearing and consider testimony by affected
property owners before acting on the proposed amended annexation.
BACKGROUND: The above-referenced annexation consisting of ten separate parcels was sent
to LAFCO as required for the formal annexation process.
LAFCO amended the boundaries of some of the parcels during its approval process. These
amendments were made to improve the continuity of the resulting District boundary. In
amending the boundaries of District Annexations, LAFCO added sufficient properties to change
the annexations from uninhabited to inhabited (1 2 or more registered voters). District
Annexations 115-B and 11 5-D are being considered separately because the criteria for
determining the validity of protests for inhabited annexations is different from the criteria for
uninhabited annexations. The criteria for inhabited annexations appears later in this position
paper. Amended District Annexations 115-B and 115-D are shown on the attached maps.
CEQA REQUIREMENTS
A Negative Declaration addressing the proposed annexations was prepared by LAFCO pursuant
to CEQA and was used by LAFCO in making its determinations and approving this annexation.
In accordance with District CEQA Guidelines Section 7.17 (f), the Board must review and
consider the environmental effects of the project as shown in the Negative Declaration which
is attached as Exhibit A in the separately bound document before approving the annexation.
District staff has reviewed said Negative Declaration and concurs with its findings.
ANNEXATION REQUIREMENTS
District Annexation 115 as submitted to LAFCO was a single annexation. The action by LAFCO
separated a portion of District Annexation 115 into the subject two inhabited annexations, which
require a public hearing. Normally a separate public hearing would be held for each of these two
annexations. If no members of the public appear, these annexations can be considered in one
public hearing.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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ROGER J. DOLAN
INITIATING DEPT/DIV.
1302A-9/85
DH
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RAB
S~tJ[b PUBLIC HEARING ON INHABITED DISTRICT
ANNEXATIONS 115-B AND 115-0 AS AMENDED BY
THE LOCAL AGENCY FORMATION COMMISSION (LAFCO)
AND CONSIDER THE NEGATIVE DECLARATION BY LAFCO
POSITION
PAPER
PAGE
DATE
2
OF
5
August 23,1990
If a member of the public wishes to testify on a particular annexation, a separate public hearing
shall be held on the annexation. The remaining annexations will then be the subject of a second
public hearing.
Legal notice was published, and the affected property owners were notified of the public hearing
as required by law. The subject amended annexations are inhabited (12 or more registered
voters) .
Factors to be considered by the Board in deciding to approve or disapprove the proposed
annexations are set forth as Exhibit B.
Following its review, the Board, not more than 30 days after the conclusion of the public
hearing, shall adopt a resolution reflecting the appropriate action taken:
1 . Certify that the Board has reviewed and considered the Negative Declaration and concurs
with the adoption of the Negative Declaration of LAFCO.
2. Order the annexations subject to confirmation by election by the registered voters residing
within the territory proposed to be annexed if written protests have been filed and not
withdrawn by either of the following:
a. At least 25 percent but less than 50 percent of the registered voters residing
within the affected territory, or
b. At least 25 percent of the number of owners of land who also own at least 25
percent of the assessed value of land within the affected territory.
If it is determined that an election is required, the Board may terminate the proceedings
and avoid the cost of an election ($ 200:t special mailing election by County Election
Department) .
3. Order the annexations without an election if written protests have been filed and not
withdrawn by less than 25 percent of the registered voters or less than 25 percent of the
number of owners of land owning less than 25 percent of the assessed value of land
within the affected territory.
4. Disapprove the annexations if the Board finds the annexations are improper based upon
any of the factors set forth in Exhibit B.
13028-9/85
SUBJECT
HOLD PUBLIC HEARING ON INHABITED DISTRICT
ANNEXATIONS 11 5-B AND 11 5-0 AS AMENDED BY
THE LOCAL AGENCY FORMATION COMMISSION (LAFCO)
AND CONSIDER THE NEGATIVE DECLARATION BY (LAFCO)
POSITION
PAPER
PAGE 3 OF
DATE
5
Auaust 23, 1990
5. Disapprove and abandon the proposed annexations if the Board finds that written protests
have been filed and not withdrawn prior to the conclusion of the public hearing
representing 50 percent or more of the voters residing within the territory proposed to be
annexed.
RECOMMENDATION:
1 . Open the public hearing on all of the annexations or individual public hearings on District
Annexations 115-B and 115-0 as appropriate, receive any testimony, and close the public
hearing.
Adopt a Resolution certifying that the Board has reviewed the Negative Declaration,
ordering the filing of a Notice of Determination as a responsible agency stating that the
Board considered the Negative Declaration concurring with the adoption of the Negative
Declaration of LAFCO, and taking one of the following actions:
a. Order the annexations if no written protests are filed.
b. Order the annexations subject to confirmation by election by the registered voters
residing within the territory proposed to be annexed if written protests have been
filed and not withdrawn by either of the following:
1 . At least 25 percent but less than 50 percent of the registered voters
residing within the affected territory, or
2. At least 25 percent of the number of owners of land who also own at least
25 percent of the assessed value of land within the affected territory.
c. Order the annexations without an election if written protests have been filed and
not withdrawn by less than 25 percent of the registered voters or less than 25
percent of the number of owners of land owning less than 25 percent of the
assessed value of land within the affected territory.
d. Disapprove one or more of the proposed annexations if the Board determines that
the annexation is not warranted.
e. Disapprove and abandon the annexations if the Board finds that written protests
have been filed and not withdrawn prior to the conclusion of the public hearing
representing 50 percent or more of the registered voters residing within the
territory proposed to be annexed.
NOTE: Exhibits mentioned in this position paper are included in a separately bound document.
13028-9/85
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MT. VIEW SANITARY DISTRICT
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DISTRICT ANNEXATION 115 8
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CENTRAL CONTRA COSTA SANITARY..DISTRICT
DISTRICT ANNBXATION 115 ; 0
PARCEL 5
.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
r PAGE 1
OF 5
POSITION
PAPER I BOARD MEETING OF
September 6, 1990
NO.
4. CONSENT CALENDAR a.
SUBJECT
DATE
August 23, 1990
ORDER COMPLETION OF DISTRICT ANNEXATION 115-A
TYPE OF ACTION
COMPLETE
ANNEXATION OF
DA 11 5-A
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT.lDIV
Engineering Dept./Construction Division
ISSUE: A resolution by the District's Board of Directors must be adopted to finalize District
Annexation 11 5-A.
BACKGROUND: The District previously made application to the Local Agency Formation
Commission (LAFCO) for the annexation of ten parcels of land designated as District Annexation
115. LAFCO has considered this request and has recommended that Parcels 3, 4, 6 and 10 as
shown on the attachments, be processed as submitted. LAFCO has designated these parcels
to be District Annexation No. 115-A. No public hearing is required and the annexation of these
parcels can be completed.
A Negative Declaration addressing the proposed annexations was prepared by LAFCO pursuant
to CEOA and was used by LAFCO in making its determinations and approving this annexation.
This Negative Declaration is included as Exhibit "A" in the separately bound document referenced
in the position papers for the public hearings on District Annexation 115 B, C, D, E and F as
covered earlier in this meeting's agenda. In accordance with District CEOA Guidelines Section
7.17 (f), the Board must review and consider the environmental effects of the project as shown
in the Negative Declaration before approving the annexation. District staff has reviewed said
Negative Declaration and concurs with its findings.
RECOMMENDATION: Adopt a resolution concurring with and adopting the Negative Declaration
of LAFCO, certifying that the Board has reviewed and considered the Negative Declaration,
ordering the filing of a Notice of Determination as a Responsible Agency stating that the District
considered the Negative Declaration as prepared by LAFCO as required, and ordering the
completion of District Annexation No 115-A.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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1302A-9/85
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INITIA T1NG DEPT.lDIV.
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION
PAPER
BOARD MEETING OF
September 6, 1990
NO.
4. CONSENT CALENDAR b.
SUBJECT
DATE
August 23, 1990
ORDER COMPLETION OF DISTRICT BOUNDARY
REORGANIZATION 11 5-G
TYPE OF ACTION
COMPLETE
ANNEXATION
OF DA 11 5-G
SUBMITTED BY
Dennis Hall, Associate Engineer
INITIATING DEPT/DIV
Engineering Dept./Construction Division
ISSUE: A resolution by the District's Board of Directors must be adopted to finalize District
Annexation 115-G.
BACKGROUND: The District previously made application to the Local Agency Formation
Commission (LAFCO) for the annexation of ten parcels of land designated as District Annexation
115. LAFCO has considered this request and has recommended that Parcel 9, as shown on the
attachment, be processed as a boundary reorganization, to be concurrently annexed into East
Bay Municipal Utility District. LAFCO has designated this parcel to be District Annexation No.
115-G. No public hearing is required and the boundary reorganization can be completed.
A Negative Declaration addressing the proposed annexation was prepared by LAFCO pursuant
to CEOA and was used by LAFCO in making its determinations and approving this annexation.
This Negative Declaration is included as Exhibit n A n in the separately bound document referenced
in the position papers for the public hearings on District Annexation 115 B, C, 0, E, and F,
covered earlier in this meeting's agenda. In accordance with District CEOA Guidelines Section
7.17 (f), the Board must review and consider the environmental effects of the project as shown
in the Negative Declaration before approving the annexation. District staff has reviewed said
Negative Declaration and concurs with its findings.
RECOMMENDATION: Adopt a resolution concurring with and adopting the Negative Declaration
of LAFCO, certifying that the Board has reviewed and considered the Negative Declaration,
ordering the filing of a Notice of Determination as a Responsible Agency stating that the District
considered the Negative Declaration as prepared by LAFCO as required, and ordering the
completion of District Boundary Reorganization No. 115-G.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
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Central" .~ontra Costa Sanitary' .,.f!istrict
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION
PAPER
BOARD MEETING OF
SUBJECT
NO.
4. COO-SENT CALENDAR c.
DAT'August 31, 1990
ACCEPT GRANT OF EASEMENTS FROM PRIVATE PROPERTY
OWNERS FOR DISTRICT PROJECT 4539 PARCELS NO. 2 AND 5
IN WALNUT CREEK AT A COST TO THE DISTRICT OF $11,274
TYPE OF ACTION
ACCEPT GRANT
OF EASEMENTS
Assistant
INITIATING DEPT.lDIV.
Engineering Department
En ineerin Division
ISSUE: The Board's approval is required for accepting two Grant of Easements.
BACKGROUND: The subject easements are two (2) of five (5) parcels required for construction
of the Arlene Drive Sewer Improvement Project. The project consists of replacing approximately
3,200 feet of existing 6- and 8-inch sewer mains in Arlene Drive between Newell Avenue and
Orchard Lane in Walnut Creek. These existing lines are flowing at over 170 percent capacity and
have numerous maintenance problems. The new easements will accommodate a revised sewer
alignment which will facilitate maintenance efforts.
The District's consultant, Associated Right-of-Way Services, negotiated the terms of acquisition
and staff recommends them for Board approval. Easement Parcel No.2 is being granted by Mark
P. and Catalina G. Essick at a cost of $5,612, and Easement Parcel No.5 is being granted by
William G. and Leslie S. Windle at a cost of $5,662.Sufficient funds are available in the budget
for the Arlene Drive Sewer Improvement Project to pay the cost of the easements.
The District filed a Notice of Exemption for the project on May 5, 1989. The Arlene Drive Sewer
Improvement Project is described in the 1989-90 Capital Improvement Budget (pg. CS-21).
RECOMMENDATION: Authorize the President of the District Board of Directors and the Secretary
of the District to accept the Grant of Easements for District Project 4539, Parcels 2 and 5, at a
total cost to the District of $11,274 and authorize the Grant of Easements to be recorded.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
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1302A-9/85
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SITE
Arlene Dr. Sewer Improvement
DP 4539
PARCEL 5
184-370-038
WINDLE
2523-9/88
.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER BOA~e~Wmf>gt 6, 1990
NO.
4
DATE
August 31, 1 990
SUBJECT
ADVISE THE BOARD OF THE CLOSE OUT OF THE ASH
STORAGE BASIN I IMPROVEMENTS AND HOLDING
BASIN LEVEE ROADS PAVEMENT PROJECT (DP 10066
AND 10067)
TYPE OF ACTION
INFORMATIONAL
SUBMITTED BY
Ken Clark, Assistant Engineer
INITIATING DEPT.lDIV
Engineering DeptlConstruction Division
ISSUE All work has been completed on the subject project and the project can now be
closed out.
BACKGROUND: The Ash Storage Basin I Improvements and Holding Basin Levee Roads
Pavement contract work has been completed which provides for a temporary storage site
for ash and grit in the event an off-site disposal site is not available. The levee roads
paving provides all weather roads to the ash storage site. See Attachment A for site
locations. For more detail, refer to the 1989-90 Capital Improvement Budget, pages TP
30 and TP-63.
Les McDonald Construction Company of Hayward was issued a Notice to Proceed on
April 2, 1990. The original contract completion date was July 1, 1990. All work was
completed and the District was able to take beneficial use on May 22, 1990, a month
before the original contract completion date.
Les McDonald Construction Company's original contract was for $154,000. There were
five change orders issued on the project totaling $7,473.49 and increases in bid quantity
on two items of work which resulted in a total payment of $181,565.27 to Les McDonald
Construction Company. The change orders were for additional grading of the levee roads,
installing pavement reflective buttons for safety, and providing additional rip-rap at the
spillway. Additional quantities of pavement asphalt concrete and aggregate base were
required to complete the project, and both were paid at the Contractor's unit price bid.
The total budget for the project was $250,500. The total completed project cost is
$245,000 which results in $5,500 being returned to the Treatment Plant Program.
RECOMMENDATION: This item is presented to the Board for information. No action is
necessary.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
INITIATING DEPT.lDIV.
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Sanitary District
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ASH STORAGE BASIN I IMPROVEMENTS
AND HOLDING BASIN LEVEE ROADS
Pavement Project
(DP 10066 and 10067)
Attachment
A
.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 3
POSITION
PAPER
BOARD MEETING OF
September 6, 1990
NO.
S. ENGINEERING a.
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH JAMES M. MONTGOMERY,
CONSULTING ENGINEER, INC., FOR SLUDGE DRYER
PILOT PROGRAM CONSULTING SERVICES (DP 20104)
DATE
August 31, 1 990
TYPE OF ACTION
AUTHORIZE
AGREEMENT
SUBMITTED BY
James M. Kelly, Planning Div. Manager
INITIA TING DEPT.lDIV.
Engineering Dept.lPlanning Div.
ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute a
consulting services agreement for more than $50,000.
BACKGROUND: The Solids Handling Facilities Plan completed by James M. Montgomery,
Consulting Engineers, Inc.lCamp Dresser and McKee, Inc. (JMM/CDM) recommended that two-
incinerator operation remain as the long-term primary means of solids handling. The Facilities
Plan also recommended that emergency sludge disposal backup be provided in the event of the
failure or planned maintenance of one incinerator. Thermal sludge drying was one of the
recommended backup methods.
Thermal sludge drying technology has been in widespread use in Europe and Japan. Because
of limited U.S. experience with this technology and the dissimilarities of different sludges,
District staff recommended an assessment of the thermal drying technology on CCCSD sludge.
In May 1990 the Board approved Phase I, Pilot Program Design and Preparation, and Phase II,
Evaluation of Alternative Sludge Drying Equipment of the Sludge Dryer Program. These phases
are now complete and District staff recommends that the District proceed with Phase III, Pilot
Testing.
District staff has negotiated a contract with JMM to conduct the pilot study. In this project,
JMM is recommended because of their satisfactory work on Phases I and II and related
experience on a similar project for the City of Los Angeles. JMM would provide full pilot study
service which would include managing the pilot test program, procuring pilot plant equipment,
assisting with preparation of the test facility, providing operating personnel, collecting data,
analyzing the data, and evaluating the results of the pilot test program.
The contract for the pilot study is essentially one for consulting services. The consultant will
conduct a full range of functions, including managing the pilot test program and subcontracting
for necessary site preparation and provision of machinery. Accordingly, the contract is for a full
range of consultant service, and public bidding is not required under Public Contract Code
Section 20800 et sea.
The estimated cost of the pilot study is $225,000, including a contract with JMM for $170,000
(see Attachment A). It is anticipated that pilot equipment would be mobilized in mid-October
REVIEWED AND RECOMMENDED FOR BOARD ACTION
./ IEF ENG.
INITIATING DEPT./DIV.
.::JvttL
1$
1302A-9/85 J M K
RAB
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO
EXECUTE AN AGREEMENT WITH JAMES M. MONTGOMERY,
CONSULTING ENGINEER, INC., FOR SLUDGE DRYER
PILOT PROGRAM CONSULTING SERVICES (DP 20104)
POSITION PAPER
PAGE 2 __ OF 3.__."'H_
DATEAugust 31, 1990
--...--
1990, with field work to be completed in November 1990. The Pilot Study Report would be
completed in January 1 991. Funds for this project are available in the FY 1 990-91 Capital
Improvement Budget (CIB) under project title "Sludge Treatment Expansion" (pages TP-37
through TP-39).
This project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CEQA) Guidelines Section 17.3, since it includes a feasibility study
for possible future actions.
Delta Diablo Sanitation District (DDSD) has indicated an interest in participating in the Sludge
Dryer Pilot Study Program. The pilot study will be conducted on site at CCCSD. Shared costs
between CCCSD and DDSD are based upon a proportional split on time of the study. Since
CCCSD and DDSD plan to study the sludge dryers for two weeks and one week, respectively,
shared costs are proposed to be split two-thirds/one-third between the Districts. The joint Pilot
Study Program could provide CCCSD a cost savings of up to $24,000 as compared to an
independent pilot study.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute a Consulting
Services Agreement with James M. Montgomery, Consulting Engineers, Inc., to initiate pilot
testing of thermal sludge drying technology.
13028.. 9/6S
CENTRAL CONTRA COSTA SANITARY DISTRICT
SLUDGE DRYER PILOT STUDY
ATTACHMENT A - ESTIMATED PILOT STUDY COST
ITEM
DISTRICT FORCE ACCOUNT
. Plant Operations/Planning Division
. Project Management (Ramesh Babu, project
management contract with Montgomery
Engineers)
Subtotal
PILOT STUDY PROGRAM (Montgomery Engineers)
. Equipment Rental/Site Preparation
. Testing/Analyses
. Consultant Labor
. Contingency
Subtotal
Estimated Total Cost:
COST
$30,000
25.000
$56,000
30,000
70,000
14.000
TOTAL
$ 55,000
$170.000
$225,000
<8
Central antra Costa Sanitary ~ Jstrict
BOARD OF DIRECTORS
PAGE 1 OF 2
POSITION PAPER
BOARD MEETING OF
September 6, 1990
NO.
SUBJECT
5. ENGINEERING b.
DATE
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH CH2M HILL FOR
DESIGN OF THE SLUDGE LIME STABILIZATION
PROJECT (DP 20098)
Au ust 29 1 990
TYPE OF ACTION
AUTHORIZE AGREEMENT
SUBMITTED BY
Lynne Bunker Putnam
Associate Engineer
INITIATING De'T.lQIV. . D
t:nglneenng epartment
Engineering Division
ISSUE: Board authorization is required for the General Manager-Chief Engineer to execute
professional services agreements for more than $50,000.
BACKGROUND: The District currently disposes of sludge by incineration and subsequent
ash disposal. Two multiple hearth furnaces are available. One furnace suffices for
current needs and the other serves as back-up in case of mechanical failure. In the
future, the quantity of sludge generated will increase as flow to the plant increases, and
both furnaces will be needed to handle peak sludge production. If one of the furnaces
should fail, there would be no backup sludge handling system.
A five-year agreement is being pursued with Sonoma County to dispose of sludge at their
Tubbs Island facility on an emergency basis. Sonoma County requires that the sludge be
stabilized by being held at a pH of 12 for two hours. Lime stabilization was chosen from
several alternatives as the best process to meet this requirement in the District's Solids
Handling Facilities Plan.
The Project design will include the proposed lime system and a potassium permanganate
addition system which can be used to control odors in the sludge produced. In addition
to new equipment and controls for the lime and potassium permanganate systems, several
components of the system are available in the treatment plant. The use of existing
equipment has helped reduce projected construction costs. The new equipment for the
lime stabilization system will be located in the Solids Conditioning Building.
Staff recommends the selection of CH2M Hill to design the Sludge Lime Stabilization
Project (DP 20098) based on their satisfactory performance on the predesign portion of
the project and their expertise with lime handling systems. District staff has negotiated
a cost reimbursement agreement with CH2M Hill for the design with a cost ceiling of
$199,500. The design portion of this project is scheduled to be completed by February
1991 and construction of the facilities is scheduled to be completed in October 1991.
The estimated construction cost for the lime stabilization and potassium permanganate
odor control systems is approximately $1.3 million. The total project cost is estimated
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1302A-9/85
LBP
R B
~M
INITIA TING DEPT/DIV.
CWS
IJ/!<<J
DRW
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. ,
SUBJECT
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER
TO EXECUTE AN AGREEMENT WITH CH2M HILL FOR
DESIGN OF THE SLUDGE LIME STABILIZATION
PROJECT (DP 20098)
POSITION PAPER
PAGE 2 OF ?
DATE .
August 29, 1990
at $1.6 million. The project appears in the 1990-91 Capital Improvement Budget on
Pages TP-35 and TP-36.
This project has been evaluated by staff and determined to be exempt from the California
Environmental Quality Act (CECA) under District CECA Guidelines Section 18.2 since it
involves a minor alteration of existing facilities; no expansion of use would occur beyond
that previously existing.
RECOMMENDATION: Authorize the General Manager-Chief Engineer to execute an
agreement with CH2M Hill for $199,500 for the design of the Sludge Lime Stabilization
Project (DP 20098).
13026-9/85
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.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PAGE 1 OF 8
POSITION PAPER
BOARD MEETING OF
September 6, 1990
NO.
9. BUDGEI' & FINANCE a.
t.lf~rvE THE FISCAL YEAR 1989-90 CAPITAL
IMPROVEMENT PROGRAM YEAR-END REPORT
DATE
August 28, 1990
TYPE OF ACTION
RECEIVE REPORT
SUBMITTED BY
John J. Mercurio, Administrative Analyst
INITIATING DEPT.lDIV.
Engineering Department/Planning Division
ISSUE: The Capital Improvement Budget (CIB) system provides for a year-end report to the
Board of Directors on the status of the District's Capital Improvement Program.
BACKGROUND: The fiscal year concluded June 30, 1990, and the final budget figures are
presented in this report. A comparison of the 1990 Capital Improvement Plan (CIP) estimated
and year-end actual revenues and expenditures is presented below:
FISCAL YEAR ENDING JUNE 30, 1990
Year-End
CIP
Estimate
FY 1989-90
Revenues
Expenditures
Revenues over
(under)
Expenditures
$22,699,000
$22,314,000
Year-End
Actual
FY 1 989-90
$20,810,000
$21,022,000
Difference
Between
Actual and
CIP Estimate
( 8%)
( 6%)
$ 385,000
$ (212,000)
($597,000)
Attachment 1 provides a detailed analysis of the year-end status of the District's Capital
Improvement Program. Highlights are summarized below.
CaDitallmDrovement Revenues:
District Sewer Construction Fund revenues for the Fiscal Year ending June 30, 1990, total
$20,810,000, which represents 92 percent of the $22,699,000 revenue projected in the Capital
Improvement Plan. Table 1 of Attachment 1 compares the actual and CIP-estimated revenues
for the entire fiscal year.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
~
y ;r {4~
JMK
l1ii>
INITIATING DEPT./DIV.
1302A-9/85 JJM
RAB
SUBJECT
POSITION PAPER
RECEIVE THE FISCAL YEAR 1 989-90 CAPITAL
IMPROVEMENT PROGRAM YEAR-END REPORT
PAGE
DATE
2 OF 8
August 28,1990
Exoenditures for Caoital Imorovement Proiects:
District expenditures for capital improvement projects for the fiscal year total $21,022,000,
which represents 94 percent of the $22,314,000 projected expenditures for FY 1989-90 in the
Capital Improvement Plan.
Table 3 of Attachment 1 presents a comparison of actual and estimated CIP FY 1989-90
expenditures in each budget program.
Allocations to Caoitallmorovement Proiects:
Allocations of funds from program budgets to capital improvement projects for the fiscal year
total $23,135,000, which represents 75 percent of the $30,692,000 estimated in the CIS for
the entire fiscal year. Table 2 of Attachment 1 presents a comparison of actual allocations from
program budgets to specific projects and estimates for these allocations made at the time the
CIS was prepared.
Sewer Construction Fund Balance
The Sewer Construction Fund balance at the end of FY 1989-90 was $70,276,000. This is
$597,000 less than the $70,873,000 estimated in the 1990 CIP. A difference of this
magnitude has no significant cash flow implications.
RECOMMENDATION: Receive the fiscal year 1989-90 Capital Improvement Program Year-End
Status Report.
13028-9/85
Page 3 of 8
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
Fiscal Year 1989-90 Capital Improvement Program
Year-End Status Report
Detailed Analysis
INTRODUCTION
This report compares Fiscal Year 1989-90 actual revenues, expenditures, and allocations
with those projected in the Capital Improvement Plan and in the Budget adopted by the
District Board prior to Fiscal Year 1989-90.
CAPITAL IMPROVEMENT REVENUES
District Sewer Construction Fund revenues for the fiscal year ending June 30, 1990, total
$20,810,000, which represents 92 percent of the $22,699,000 projected in the Capital
Improvement Plan for the entire fiscal year. Table 1 presents the distribution of actual versus
estimated amounts among the capital revenue categories. Specific information on the status
of each of the revenue categories is presented below:
Interest on Investments
Interest income on temporary investment of the Sewer Construction Fund for the
fiscal year totaled $5,649,000, which represented 104 percent ofthe $5,437,000
projected interest revenue for the entire year. Interest rates were higher than projected
in the CIP.
Facilities Caoacitv Fees
Facilities Capacity Fees collected during the fiscal year totaled $3,594,000, which
represented 67 percent of the $5,399,000 estimated Facilities Capacity Fee revenue
for the entire year. The rate of development was overestimated. Since home sales
have slumped during the last year, developers have slowed their construction. Consequently,
sewer connections occurred at a lower rate, resulting in lower than anticipated revenue.
Pumoed Zone Fees
Pumped Zone Fees collected during the fiscal year totaled $63,000, which represented
66 percent of the $95,000 projected Pumped Zone Fee revenue for the entire year.
A slower than projected development rate affects Pumped Zone Fees as well as
Facilities Capacity Fees.
Page 4 of 8
Annexation Charaes
Annexation Charges collected during the fiscal year totaled $411,000, which represented
51 percent of the $809,000 projected Annexation Charge revenue for the entire
year. This unfavorable variance reflected a lower than anticipated rate of connection
in areas not previously annexed to the District, primarily in the Danville-San Ramon
area.
Ad Valorem Taxes
Tax revenue for the fiscal year totaled $6,879,000, which represented 101 percent
of the $6,805,000 projected Ad Valorem Tax revenue for the entire year.
Funds from Government Aaencies
This revenue category is comprised of funds received from the City of Concord, Caltrans,
and Contra Costa County. These are addressed separately below.
Citv of Concord
The city has paid $2,090,000 for its contribution to the fiscal year 1989-90
Capital Improvement Program. This billing reflected actual expenditures for
the first seven months of the fiscal year and a projection of expenditures for
the remainder of the year. The billed amount represented 1 26 percent of
the $1,656,000 projected revenue for the entire year. The favorable variance
was due to the net effect of higher than projected expenditures in the Treatment
Plant Program and Concord's sharing in the cost of the Lagiss property acquisition.
Caltrans
Payment of $1,712,000 has been received from Caltrans this fiscal year for
the 1-680/SR-24 relocations project necessitated by freeway widening in Walnut
Creek. This represented 71 percent of the $2,400,000 projected revenue
for the year. Caltrans' construction schedule has been delayed, thereby delaying
the District's reimbursable work.
Contra Costa County
The County has paid a total of $390,000 for property associated with the
San Ramon Valley Interceptor Project (DP 4224) and also for construction
of a temporary pump station associated with the Walnut Creek Downtown
Bypass Phase II Project (DP 4257). This payment was not projected in the
CIP.
Page 5 of 8
Miscellaneous Income
Income received in this category includes revenue from cash discounts earned, rebates
and reimbursements from developers. Miscellaneous Income for the fiscal year totals $21,000,
which represents 22 percent of the $98,000 revenue estimated for the year. This difference
is due to the deferral of several cost/revenue neutral projects, such as the Industrial Waste
Treatment Feasibility Study, Water Reclamation and LID 57. That is, project expenditures
did not occur, so miscellaneous revenue for those projects is not due.
EXPENDITURES FOR CAPITAL IMPROVEMENTS
District expenditures for capital improvement projects for the fiscal year total $ 21,022,000
which represents 94 percent of the $22,314,000 projected expenditures for the entire
year. (Expenditures for particular projects are presented in the Capital Improvement Budget
Status Reports provided to the Board in the monthly FMIS financial statements.) A summary
of this information for each Budget Program is presented in Table 2.
ALLOCATIONS TO PROJECTS FROM PROGRAM BUDGETS
Allocations of funds from program budgets to specific capital improvement projects during
the fiscal year total $23,135,000, which represents 75 percent of the $30,692,000 authorized
by the Board. A summary of this information for each Budget Program is presented in Table
3. A list of major projects which incurred unanticipated delays in receiving allocations from
program budgets is included at the bottom of Table 3.
A total of $658,000 in Program Contingency funds were allocated during the fiscal year
to fund unanticipated new projects and construction overruns. (A listing of all Program
Contingency allocations is presented in the FMIS year-end financial statements.)
SUMMARY
Actual FY 1989-90 capital improvement revenues collected were within 8 percent of the
projection. Actual expenditures amounted to 95 percent of those projected.
The Sewer Construction Fund (SCF) balance atthe start of FY 1989-90 was $70,488,000.
During the course of the year, expenditures exceeded revenues by $597,000. The SCF
balance at the close of FY 1989-90 was $70,276,000. A difference of this magnitude
has no significant cash flow implications.
Page 6 of 8
TABLE 1
CAPITAL IMPROVEMENT REVENUE SUMMARY
Note: All amounts in thousands
CIP
ESTIMATED ACTUAL ACTUAL PERCENT
REVENUE REVENUE OF CIP
FY 1989-90 FY 1989-90 ESTIMATE
INTEREST $ 5,437 $ 5,649 104%
FACILITIES CAP. 5,399 3,594 67%
FEES
PUMPED ZONE FEES 95 63 66%
ANNEXATION 809 411 51%
TAXES 6,805 6,879 101%
OTHER
CONCORD 1,656 2,090 126%
CALTRANS 2,400 1,712 71%
CONTRA COSTA CO. 0 390
MISCELLANEOUS 98 21 22%
TOTALS $22,699 $20,810 92%
Page 7 of 8
TABLE 2
SUMMARY OF EXPENDITURES BY PROGRAM
Note: All amounts in thousands
TREATMENT PLANT
COLLECTION
SYSTEM
GENERAL
IMPROVEMENTS
CIP
ESTIMATED ACTUAL ACTUAL AS
EXPENDITURES EXPENDITURES PERCENT OF
FY 1989-90 FY 1989-90 CIP ESTIMATE
$ 5,343 $ 5,802 109%
10,701 7,6741 72%
6,270 7,5472 120%
TOTALS
$22,314
$21,022
94%
IOf the budget programs, the Collection System Program was the only
one underexpended. The expenditures were $3,027,000 less than the
CIP estimate. The following breakdown illustrates the makeup of
the underexpenditure.
proiect
Expend. Amt.
Below
CIP Estimate
Reason
1-680/SR-24 Relocations,
Ph. 2
$1,948,000
Caltrans delay
Martinez Renovation -
Subbasin 5L
479,000
Project delay
Flow Control Structure
416,000
Combined with
1-680 relocation
project, which
was delayed
Others
184.000
$3,027,000
TOTAL
2Actual expenditures exceeded ClP-estimated expenditures in the
General Improvements Program, primarily because of property
acquisitions completed in FY 1989-90 that were not anticipated to
be completed in that year.
Page 8 of 8
TABLE 3
SUMMARY OF ALLOCATIONS BY PROGRAM
Note: All amounts in thousands
CIB
ESTIMATED ACTUAL ACTUAL AS
ALLOCATIONS ALLOCATIONS PERCENT OF
FY 1989-90 FY 1989-90 CIP ESTIMATE
TREATMENT PLANT $ 8,669 $ 3,791 44%
COLLECTION 19,804 12,176 62%
SYSTEM
GENERAL 2,219 7,168 323%
IMPROVEMENTS
TOTALS $30,692 $23,135 75%